Agenda Report
Fullerton City Council
MEETING DATE: November 18, 2025
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: stephen bise, p.e, Director of Public Works PREPARED BY: richard armendariz, assistant director of public works Robert Perez, fleet manager
SUBJECT: $115,719.07 PURCHASE ORDER WITH RENEWELL FLEET SERVICE FOR DAMAGED FIRE LADDER TRUCK REPAIR
SUMMARY
Approve $115,719.07 purchase order with ReNewell Fleet Service for the repair of Fire Engine Ladder Truck 360A.
PROPOSED MOTION
Authorize Administrative Services Director, or designee, to execute a sole source purchase and issue a $115,719.07 purchase order with ReNewell Fleet Service.
Authorize City Manager, or designee, to increase purchase order up to 10% for unforeseen damage and/or price increases.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Reject the Proposed Motion
Other options brought by City Council
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
None.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statements:
Fiscal and Organizational Stability
Public Safety
Infrastructure and City Assets.
FISCAL IMPACT
There is a temporary reimbursable fiscal impact expected as the repair of Fire Truck #360A will be initially covered by the Equipment Maintenance Fund (Fund 67). The total repair cost is estimated at $115,719.07, based on the detailed inspection and estimate provided by ReNewell Fleet Service.
The damage to the vehicle resulted from a collision involving a resident. City staff will actively work with the City’s Risk Management Division and all relevant parties to pursue reimbursement of the repair costs from the responsible party’s insurance carrier or other applicable sources. The repairs to Fire Truck # 360A will be paid out of the existing operating budget and once reimbursement is received, the Equipment Maintenance Fund will be replenished.
BACKGROUND AND DISCUSSION
On June 14, 2025, Fire Engine Ladder Truck 360A was involved in a vehicle accident while exiting Fire Station #6 during an emergency response with lights and sirens activated. All synchronized traffic signals in front of the station were red at the time. Another driver failed to yield to the emergency vehicle and ran the red light, colliding with the truck and causing significant damage to the front body, ladder components, and associated systems.
The City’s Fire Department relies on Ladder Truck 360A as a vital apparatus for citywide emergency operations. With this vehicle currently out of service, the Department’s operational redundancy is compromised, resulting in increased strain on the remaining ladder truck and extended response times when the primary apparatus is deployed elsewhere.
Given the critical importance of maintaining full emergency response capability, it is essential that the vehicle be restored promptly. The estimated repair scope includes body repair, mechanical restoration, electrical diagnostics, and ladder alignment, ensuring the truck meets National Fire Protection Association (NFPA) safety and operational standards upon completion.
The City’s Administrative Policy 4.1.2 allows for exceptions to the formal competitive bidding process when immediate action is required to preserve public safety or maintain essential services and deemed an emergency, as well as if a supplier is determined to be a sole source supplier or under an approved governmental cooperative agreement.
Due to both the urgent nature of this repair and the specialized equipment involved, staff recommends a sole-source repair and awarding a purchase order with ReNewell Fleet Service of Ontario, California, the authorized regional provider for fire apparatus mechanical and body repair. ReNewell Fleet Service possesses the proprietary diagnostic software, manufacturer-specific components, and certified technicians necessary to complete the repairs to NFPA standards and preserve all factory warranties.
Engaging another vendor would cause unnecessary delays and risk additional costs, as the apparatus cannot be moved safely or efficiently to multiple service locations. This sole-source approach ensures a timely, technically sound, and cost-effective repair consistent with City procurement policy for emergency service equipment.
Attachments:
Attachment 1 – ReNewell Fleet Service Quote
Attachment 2 – ReNewell Sole Source Provider Letter
cc: Interim City Manager Eddie Manfro
Purchase Order with ReNewell Fleet Service for Repair of Damaged Fire Ladder Truck November 18, 2025 - Page 2