Agenda Report
Fullerton City Council
MEETING DATE: NOVEMBER 18, 2025
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: stephen BISE, P.E., PUBLIC WORKS DIRECTOR PREPARED BY: jUAN ZAVALA, PRINCIPAL CIVIL ENGINEER
KAREN CHUNG, SENIOR ADMINISTRATIVE ANALYST
with
SUBJECT: PURCHASE ORDER NOT-TO-EXCEED $500,000 WITH ARDURRA GROUP, INC. FOR ON-CALL CONSTRUCTION INSPECTION AND MANAGEMENT SERVICES
SUMMARY
Request authorization for a new purchase order with Ardurra Group, Inc. in an amount not-to-exceed $500,000 to continue reimbursable on-call construction inspection and management services for the SiFi Fiber Optic Network Project, ensuring project continuity through completion in Summer 2026.
PROPOSED MOTION
Authorize Director of Administrative Services, or designee, to issue one additional purchase order to Ardurra Group Inc. in an amount not-to-exceed $500,000 for reimbursable on-call construction inspection and maintenance services for SiFi Fiber Optic Network Project completion Authorize City Manager, or designee, to appropriate expenditures and revenues reimbursed by SiFi per fiscal year (cost neutral impact) for on-call construction inspection and maintenance services for the SiFi Fiber Optic Network Project.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
None.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statements:
Fiscal and Organizational Stability
Infrastructure and City Assets.
FISCAL IMPACT
The City can bill 100% of on-call construction inspection and management services provided by Ardurra Group, Inc. (Ardurra) for the SiFi Fiber Optics Network Project to SiFi for full project reimbursement. The City covers upfront costs for work performed by Ardurra Group, Inc. and then receives reimbursement from SiFi Networks, resulting in a cost-neutral impact to the City’s General Fund (Fund 10).
The SiFi Project has progressed into FY 2025-26 and the current Ardurra $500,000 purchase order, PO #B255881, will soon run out of funds. Staff anticipates needing one additional purchase order with a $500,000 not-to-exceed limit for remaining inspection services for the SiFi Fiber Optic Network Project to reach project completion. The new purchase order would cover anticipated Ardurra costs through June 2026 matching the estimated summer 2026 project completion date.
BACKGROUND AND DISCUSSION
City Council awarded several “On-Call” professional services agreements on September 19, 2023 to provide as-needed professional engineering services, including the Ardurra Group, Inc. as one of five firms awarded in the Staff Augmentation category. Staff solicited proposals at that time and selected Ardurra Group, Inc. to perform management and inspection services for the SiFi Fiber Optic Network Project in an amount not-to-exceed $200,000 annually. Staff included the Ardurra Agreement as Attachment 1 for reference.
City Council approved a change order to Ardurra on May 7, 2024 to increase the purchase order not-to-exceed limit to $500,000 due to increased SiFi project activities. City Council also approved two additional annual purchase orders to Ardurra Group Inc. with not-to-exceed limits of $500,000 to complete the SiFi Project.
The SiFi work has taken longer than originally anticipated, extending the project duration. As a result, the remaining balance on the current annual purchase order is insufficient to support the continued inspection services provided by Ardurra through the projected summer 2026 completion.
The following tables lists monthly invoice amounts accrued under the current purchase order and the projected costs for the remaining months.
PO# B255881 - Ardurra Group, Inc.
NEW PO FORECAST
#
Invoice Period
Invoice Amount
#
Invoice Period
Estimated Invoice Amount
1 Feb 1 - Feb 28 (Partial)
$3,665.50
1 October 1 - October 31
$40,000.00
2 March 1 - March 31
$65,929.50
2 November 1 - November 30
$70,000.00
3 April 1 - April 30
$73,554.00
3 December 1 - December 31
$70,000.00
4 May 1 - May 31
$59,436.00
4 January 1 - January 31
$70,000.00
5 June 1 - June 30
$66,402.00
5 February 1 - Feb 28
$70,000.00
6 July 1 - July 31
$65,949.00
6 March 1 - March 31
$50,000.00
7 August 1 - August 31
$63,121.50
7 April 1 - April 30
$40,000.00
8 September 1 - September 30
$68,971.50
8 May 1 - May 31
$35,000.00
Total:
$467,029.00
9 June 1 - June 30
$35,000.00
PO Not-To-Exceed Amount:
$500,000.00
10 Contingency
$20,000.00
Remaining PO Balance:
$32,971.00
Forecasted Total:
$500,000.00
The City needs to maintain Ardurra construction inspection services to support ongoing SiFi activities through project completion. Ardurra inspectors have full familiarity with the project scope, technical requirements and exclusively inspect SiFi-related construction activities to ensure SiFi adheres to approved standards and materials. Their continued involvement helps SiFi maintain its citywide fiber optic network rollout while alleviating the work for in-house inspectors who already manage a heavy workload.
Sifi will fully remimburse for Ardurra on-call services for the SiFi project, resulting in no fiscal impact to the City or the General Fund. Staff recommends issuing an additional purchase order in an amount not-to-exceed $500,000 to Ardurra Group, Inc., as their extensive knowledge of the fiber optic network and familiarity with the project history makes this the most practical and efficient approach to ensure consistent oversight and timely project completion to the SiFi Project. Staff estimates project completion in summer 2026 and the new PO would cover anticipated Ardurra costs through June 2026.
Attachments:
Attachment 1 – Ardurra Group Inc. Professional Services Agreement cc: Interim City Manager Eddie Manfro
Ardurra Group, Inc. Purchase Order for On-Call Services November 18, 2025 - Page 2