City Council - Successor Agency - Housing Authority
November 18, 2025

CITY OF FULLERTON

PROFESSIONAL SERVICES AGREEMENT
WITH

DUNBAR ARCHITECTURE

THIS AGREEMENT is made and entered into this 18th day of November 2025 (“Effective Date”), by and between the CITY OF FULLERTON, a Cal ifornia municipal corporation (“City”), and DUNBAR ARCHITECTURE , a California sole proprietor (“Consultant”).

W I T N E S S E T H :

A. City proposes to utilize the services of Consul tant as an independent contractor to provide professional architectural services for Ful lerton Police Department Building Repair and Rehabilitation Project CIP 55065, as more fully described herein.

B. Consultant represents that it has that degree o f specialized expertise contemplated within California Government Code section 37103, an d holds all necessary licenses to practice and perform the services herein contemplated.

C. City and Consultant desire to contract for the specific services described herein, and desire to set forth their rights, duties and li abilities in connection with the services to be performed.

D. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mu tual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services.

Consultant shall provide the professional services described in the City’s Request for Proposals (“RFP”), attach ed hereto as Exhibit “A,” and Consultant’s Response to City’s RFP (“Consultant’s Proposal”), a ttached hereto as Exhibit “B,” both incorporated herein by this reference.

1.2. Professional Practices. All professional ser vices to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circ umstances in accordance with sound professional practices. Consultant also warrants that it is familiar with a ll laws and regulations that may affect its performance of this Agreement a nd shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Performance to Satisfaction of City. Consulta nt agrees to perform all the work to the reasonable satisfaction of the City, in accordance with the applicable professional standard of care and City specifications and within the hereina fter specified. Evaluations of the work will be done by the City Manager or his designee. If the q uality of work is not satisfactory, City in its discretion has the right to:

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(a) Meet with Consultant to review the quality of t he work and resolve the matters of concern;

(b) Require Consultant to repeat the work at no add itional fee until it is satisfactory; and/or

(c) Terminate the Agreement as hereinafter set fort h.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable and non conflicting Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; an d all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. Non-discrimination. In performing this Agree ment, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as perm itted pursuant to Section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowle dges that City may enter into agreements with other consultants for services simi lar to the services that are subject to this Agreement or may have its own employees perform ser vices similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a persona l service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.

1.8. Confidentiality. Employees of Consultant in t he course of their duties may have access to financial, accounting, statistical, and p ersonnel data of private individuals and employees of City. Consultant covenants that all d ata, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if discl osure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in ac cordance with the fee schedule set forth in Exhibit “B”.

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2.2. Additional Services. Consultant shall not re ceive compensation for any services provided outside the scope of services specified in Consultant’s Proposal set forth in Exhibit “B” unless the City or the Project Manager for this Pro ject, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional s ervices or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Consultant may submit inv oices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services perf ormed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Servic es” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally re cognized accounting principles and shall be made available to City or its Project Manager for i nspection and/or audit at mutually convenient times from the Effective Date of this Agreement until three (3) years after the termination date.

2.5. W-9. Consultant must provide City with a cur rent W-9 form prior to the commencement of work under this Agreement. It is th e Consultant’s responsibility to provide to the City any revised or updated W-9 form during the term of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The prof essional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be res ponsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the E ffective Date and continue through conclusion of project unless terminated as provided herein.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution o f all or any part of the work contemplated by this Agreement, with or without cause, at any ti me, by providing written notice to Consultant.

The termination of this Agreement shall be deemed e ffective upon receipt of the notice of termination. In the event of such termination, Con sultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

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4.3. Compensation. In the event of termination, C ity shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In asce rtaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progres s, to complete and incomplete drawings, and to other documents pertaining to the services c ontemplated herein whether delivered to the City or in the possession of the Consultant.

4.4. Documents. In the event of termination of th is Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompl eted documents without specific written authorization from Consultant shall be at City's so le risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Insurance Required. Consultant shall procure and maintain throughout the duration of this Agreement, insurance against claim s for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees or subcontractors subject to the limitations of Civil Code Section 2782.8. Consultant shall provide current evidence of the required insurance in a form acceptable to the City and shall provide replacement evidence for any required insurance which expires prior to the completion, expiration or termination of this Agreement.

Nothing in this section shall be construed as limit ing in any way, the Indemnification and Hold Harmless clause contained herein in Section 6.8 or the extent to which Consultant may be held responsible for payments of damages to persons or property.

5.2. Minimum Scope and Limits of Insurance.

A. Commercial General Liability Insurance. Consulta nt shall maintain commercial general liability insurance coverage in a form at l east as broad as ISO Form #CG 00 01, with a limit of not less than $2,000,000 each occurrence. If such insurance contains a general aggregate limit, it shall apply separately to the Agreement or shall be twice the required occurrence limit.

B. Business Automobile Liability Insurance. Consult ant shall maintain business automobile liability insurance coverage in a form at least as broad as ISO Form # CA 00 01, with a limit of not less than $2,000,000 each accident. Such insurance shall include coverage for owned, hired and non-owned automobiles. (ENVIRONMEN TAL CONTRACTS ONLY) If Consultant’s subcontractors or suppliers haul hazar dous material (including, without limitation, waste), they must carry Auto Liability insurance ap plicable to all hazardous waste hauling vehicles, and include MCS 90 and ISO Form CA 99 48 03 06 – Pollution Liability – Broadened Coverage for Covered Autos,
C. Workers’ Compensation and Employers’ Liability I nsurance. Consultant shall maintain workers’ compensation insurance as required by the State of California and employers’ liability insurance with limits of not less than $1,000,000 each accident.

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D. Professional Liability Insurance. Consultant sha ll maintain professional liability insurance appropriate to Consultant’s profession wi th a limit of not less than $2,000,000 per occurrence or claim and $2,000,000 aggregate. Arch itects’ and engineers’ coverage shall be endorsed to include contractual liability. If poli cy is written as a “claims made” policy, the retro date of the policy shall be prior to the start of the contract work.

5.3. Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be declared to and approved by City.

5.4. Other Insurance Provisions. The required ins urance policies shall contain or be endorsed to contain the following provisions:

A. Commercial General Liability. The City, its elec ted or appointed officials, officers, employees and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or o n behalf of Consultant, including materials, parts or equipment furnished in connection with suc h work or operations. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Civil Code Section 2782.8. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms, if l ater revisions used). Such coverage as an additional insured shall not be limited to the peri od of time during which the Consultant is conducting ongoing operations for the CITY but rather, shall continue after the completion of such operations. The coverage shall contain no addition al special limitations, outside standard coverage exclusions and coverage limits, on the sco pe of its protection afforded to the CITY, its officers, employees and volunteers.

B. Commercial General Liability. This insurance sha ll be primary insurance as respects the CITY, its officers, employees and volunteers at least as broad as ISO CG 20 01 04 13 and shall apply separately to each insured against whom a suit is brought or a claim is made.

Any insurance or self-insurance maintained by the C ity, its officers, employees and designated volunteers shall be excess of this insurance and shall not contribute with it.

C. Professional Liability and Pollution or Asbestos Pollution Liability (ENVIRONMENTAL CONTRACTS ONLY). If these policies are written on a “claims made” form, the Retroactive Date must be shown and must be before the date of the contract or beginning of contract work. The insurance must be maintained an d evidence of insurance must be provided for at least (5) years after completion of the cont ract work. If the coverage is canceled or non- renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must pu rchase “extended reporting coverage” for a minimum of five (5) years after completion of contr act work. A copy of the claims reporting requirements must be submitted to the City for review. (ENVIRONMENTAL CONTRACTS ONLY:

If the services involve lead-based paint or asbesto s identification/remediation, the Pollution Liability shall ot contain lead based paint or asbe stos exclusions. If the services involve mold identification/remediation, the Pollution Liability shall not contain a mold exclusion and the definition of “Pollution” shall include microbial matter including mold.)

D. Workers’ Compensation and Employers’ Liability I nsurance. Insurer shall waive their right of subrogation against City, its officers, employees and volunteers for work done on behalf of City and shall endorse the policy with a waiver of subrogation.

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E. All Coverages. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancel ed, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to City.

If Consultant maintains higher limits or has broade r coverage than the minimums shown above, City requires and shall be entitled to all coverage , and to the higher limits maintained by Consultant. Any available insurance proceeds in ex cess of the specified minimum limits of insurance and coverage shall be available to City.

F. Subcontractors. Consultant shall require and ver ify that all subcontractors maintain insurance meeting all the requirements sta ted herein and Consultant shall ensure that City is an additional insured on insurance required from subconsultants.

G. Special Risks or Circumstances. City reserves t he right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.

5.5 Acceptability of Insurers. All required insura nce shall be placed with insurers acceptable to City with current BEST’S ratings of n o less than A, Class VII. Workers’ compensation insurance may be placed with the California State Compensation Insurance Fund.

All insurers shall be licensed by or hold admitted status in the State of California. At the sole discretion of City, insurance provided by non-admitted or surplus carriers with a minimum BEST’S rating of no less than A- Class X may be accepted i f Consultant evidences the requisite need to the sole satisfaction of City.

5.6 Verification of Coverage. Consultant shall fu rnish City with certificates of insurance which bear original signatures of authorized agents and which reflect insurers names and addresses, policy numbers, coverage, limits, deduct ibles and self-insured retentions.

Additionally, Consultant shall furnish copies of al l policy endorsements required herein. All certificates and endorsements must be received and approved by City before work commences.

City reserves the right to require at any time comp lete, certified copies of any or all required insurance policies and endorsements.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herei n and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contra ct document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his desi gnee shall be the representative of City for purposes of this Agreement and may issue a ll consents, approvals, directives and agreements on behalf of the City, called for by thi s Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for p urposes of this Agreement who shall be authorized to issue all consents, approval s, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

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6.3. Project Managers. City shall designate a Pro ject Manager to work directly with Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the ter m of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, corresponde nce or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such co mmunication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

Dunbar Architecture
4150 W. Riverside Drive
Burbank, CA 91505
Attn: Jen Dunbar, Principal

City of Fullerton
303 W. Commonwealth Ave.

Fullerton, CA 92832
Attn: Public Works Director

6.5. Attorneys’ Fees. In the event that litigatio n is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be gover ned by and construed under the laws of the State of California without giving effe ct to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, t ransfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.

Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be p erformed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. To the fullest extent of the law, and consistent with Civil Code section 2782.8, Consultant agrees t o defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against City, its elected and appointed off icials, officers, agents, and employees to the extent arising out of, pertaining to, or relating t o the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, in performing

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design professional services pursuant to this Agree ment. The defense obligation provided for hereunder shall apply without any advance showing o f negligence, recklessness or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers , agents, and employees based upon such negligence, recklessness, or willful misconduct, wh ether or not the Consultant, its employees, and/or authorized subcontractors are specifically n amed or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suit s arising out of the sole negligence, active negligence or willful misconduct of the City;and do es not apply to any passive negligence of the City unless caused in part by the Consultant. Further, in no event shall the cost to defend charged to the design professional exceed the design profes sional’s proportionate percentage of fault, unless otherwise specified in Civil Code section 27 82.8. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and sh all be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of Cit y or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have contr ol over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its o r employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State D isability Insurance Compensation, Unemployment Compensation, and other payroll deduct ions for Consultant and its officers, agents, and employees, and all business licenses, i f any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure o f Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due t o City from Consultant as a result of Consultant’s failure to promptly pay to City any re imbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the e vent that Consultant or any employee, agent, or subcontractor of Consultant providing ser vices under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the p ayment of any employee and/or employer contributions for PERS benefits on behalf of Consul tant or its employees, agents, or subcontractors, as well as for the payment of any p enalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of it s employees, agents, and subcontractors providing service under this Agreement shall not qu alify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to

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any contribution to be paid by City for employer co ntribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or actio n is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents. All findings, report s, CAD drawings, documents, information and data, including, but not limited to , computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole proper ty of City, to the extent paid for by the City.

Consultant agrees that any such documents or inform ation shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use o f such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, repo rts, documents, information, data, in any form, including but not limited to, computer tapes, discs, files, audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6.13. Public Records Act Disclosure. Consultant h as been advised and is aware that this Agreement and all reports, documents, informat ion and data, including, but not limited to, computer tapes, discs or files furnished or prepare d by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Go vernment Code Section 6250 et seq .).

Exceptions to public disclosure may be those docume nts or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any tra de secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its off icers, employees, associates and subconsultants, if any, will comply with all confli ct of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq .) and Government Code Section 1090.

During the term of this Agreement, Consultant and i ts officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.15. Responsibility for Errors. Consultant shall be responsible for its work under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding an y services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, without prejudice to any other remedy to which City may be entitled to at law or equity, Consultant shall, at no cost to City, provide all necessary de sign drawings, estimates and other Consultant professional services necessary to rectify and corr ect the matter to the sole satisfaction of City

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and to participate in any meeting required with reg ard to the correction. In addition, Consultant shall reimburse City for any and all costs, expense s and/or damages, if any, that the City has incurred due to the aforementioned error or omission.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inc onsistency in this Agreement and any of the attached Exhibits, the terms set forth in th is Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agr eement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headi ngs contained in this Agreement are included solely for convenience and are not int ended to modify, explain or to be a full or accurate description of the content thereof and sha ll not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or qu estion of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either part y at any time to require performance or compliance by the other of any of its obligations o r agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agre ement is determined by a court of competent jurisdiction to be unenforceable in any c ircumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstandi ng the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be

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APPROVED AS TO FORM:

__________________________________
Richard D. Jones, City Attorney

EXHIBIT A

REQUEST FOR PROPOSALS

CITY OF FULLERTON
________________________________________________________________________________ _______________________________________________ Public Works Department – Engineering Division

THE EDUCATION COMMUNITY
303 West Commonwealth Avenue, Fullerton, California 92832-1775 (714) 738-6845 • www.cityoffullerton.com

August 26, 2025

Jen Dunbar
Dunbar Architecture
Los Angeles, CA 91607

Via Email:

[email protected]

RE: Request for Proposal – Fullerton Police Department Building Repair and Rehabilitation

The City’s Police and Engineering Departments are r equesting a proposal to provide final plans and specifications for the repair and rehabilitatio n of existing facilities at the Police Department, 237 W. Commonwealth Avenue, Fullerton.

Background

The City has been awarded a $2.5 million federal gr ant through the Housing and Urban Development (HUD) Community Project Funding (CPF) program to repair and rehabilitate existing offices, locker rooms, and public spaces within two buildings of the Police Department complex.

There is no local funding match requirement, and at this time, there are no additional funds being contributed to the project budget.

The Fullerton Police Department is currently housed in three buildings and in order to meet the needs of the Police Department, the buildings are i n need of improvements and operational upgrades in order to continue serving the community . Work will be completed in two of the buildings of which one is a federally listed histor ic building (Property ID 030000424) and local historical landmark. Although the historic building interior has experienced modifications (prior to being listed), the architectural team will be respo nsible to ensure historic features and fabric will be protected and/or addressed in accordance with th e Secretary of the Interior’s Standards for the Treatment of Historic Properties.

The City has completed a lead and asbestos investig ation with results showing hazardous materials within the areas of work. These materials will require abatement as part of the work.

The report will be provided to the awarded consultant.

Proposed Improvements

The project is proposing the following improvements within the historic building. No modifications of structure or room layout is proposed at this tim e. The City has requested a ‘Finding of No Adverse Effect’ from the State Historic Preservation Office (SHPO) and is awaiting a response.

• Locker Rooms
o Work includes remodeling the officers’ outdated lo cker rooms with new lockers, benches, flooring, and paint.
• Jail
o Rehabilitate the jail and jail intake area.

Fullerton Police Department Building Repair and Rehabilitation RFP

o Jail intake area includes new office furniture, a longer steel arrestee bench, a new and more efficient steel booking station desk for o fficers, new flooring, new floor drains in the hold cells, new paint and lights, replace faulty entrance doors. o Jail area includes remodeling the kitchenette and bathroom. • Front Lobby
o The front lobby is the first interaction residents have with the Fullerton Police Department and should make a professional impression.
o Work includes replacing the non-historic front cou nter to allow increased engagement and communication with the public; replacement of vinyl tile flooring; new paint and furniture.
• Crime Scene Investigation Laboratory Offices
o Work includes replacing the flooring in the CSI la boratory and blood drying areas, installing additional protective testing enclosures, new paint and furniture. • Sunken Courtyard
o Located at the front of the building and accessibl e to all visitors, the area has items of disrepair in need of attention.
o Work includes addressing damaged historic painted ceramic tiles, peeling lead- based paint, repair of light shades and wrought iron railings. o The broken fountain is to be replaced with a new F allen Officer Memorial fountain.

The project is proposing the following improvements within the non-historic building.

• Patrol Equipment Room
o Work includes creating a doorway into the adjoinin g small locker room, relocating the body worn cameras docking stations from their e xisting location to the Patrol Equipment Room, installing new rifle storage locker s for better organization and operation.

Scope of Work

The project is expected to include the following tasks:

• Task 1 – Assessment & Preliminary Design
• Task 2 – Final Construction Documents
• Task 3 – Bidding and Construction Services

Task 1 – Assessment & Preliminary Design (including, but not limited to):
• Kick off meeting with City to confirm project scop e and schedule. • Perform site investigation with City staff
• Coordination with City staff
• Provide an assessment memorandum outlining any imp acts to historic fabric, issues implementing the proposed work, recommended modifications to the proposed work, etc. • Provide preliminary design based on results of the assessment memorandum and City direction (as applicable).

Task 2 – Final Construction Documents
• Prepare schematic (if needed), design development and final construction plans. • Prepare technical specifications
o In addition, review City prepared ‘front end’ spec ifications • Prepare bid schedule and provide estimated constru ction cost Fullerton Police Department Building Repair and Rehabilitation RFP

• Respond to all City comments.
o Plans will be submitted to the appropriate City De partments, including Building and Fire, for approval and permitting.
o City staff will coordinate submittals.
o Electronic submittals (pdf) only.

Task 3 – Bidding and Construction Services
• Provide as needed services on a time and material basis • Bidding – including:
o Respond to RFI, prepare addendum, etc. as needed
• Construction Services – including:
o Attend regular construction meetings (video)
o Visit and inspect construction progress on a regul ar basis o Review and respond to RFIs, submittals, shop drawi ngs, etc. o Prepare as-built plans

City Provided Information

The City will provide the following:
• Available as-built plans (no CAD files available)
• Preferred furniture and equipment information

Pre-Proposal Meeting

Due to the sensitive nature of police operations, the City is not including floor plans or photographs of the interior building at this time. In order to submit a proposal for this project, the consultant must schedule a site visit to review the work areas. At the site visit, upon signing a non-disclosure agreement (sample attached), the consultant can obt ain partial as-built plans and take photographs.

The site visit is preferred to be scheduled during the week of August 25 (Monday to Thursday).

Please contact the undersigned via email to schedule.

Proposal Content

The proposal package shall be in letter format, brief, organized and presented in a neat and logical format relevant to the services requested. Consultant shall provide their experience successfully completing projects involving public, historical buildings. Fee shall be provided for Task 1 and 2 and rate schedule shall also be included.

Deadline to submit proposal is Thursday September 18th at 5:00 p.m. Please email your proposal submittal as a complete PDF. Proposal shall be addressed to:

City of Fullerton
Public Works Department – Engineering Division
303 W. Commonwealth Avenue, Fullerton, CA 92832
Attn: David Grantham

Fullerton Police Department Building Repair and Rehabilitation RFP

Please contact me if you have any questions.

Sincerely,

David Grantham, P.E.

City Engineer
[email protected]
714-738-6853

Attachment 1 – Existing Building Exterior Photograph
Attachment 2 – Sunken Courtyard Photographs
Attachment 3 – Sample Non-Disclosure Agreement

ATTACHMENT 1 – EXISTING BUILDING EXTERIOR

ATTACHMENT 2 – SUNKEN COURTYARD PHOTOS

CITY OF FULLERTON
________________________________________________________________________________ _______________________________________________ Public Works Department – Engineering Division

THE EDUCATION COMMUNITY
303 West Commonwealth Avenue, Fullerton, California 92832-1775 (714) 738-6845 • www.cityoffullerton.com

UNILATERAL NON-DISCLOSURE AGREEMENT

BETWEEN

1. City of Fullerton, (the "Disclosing Party"); and

2. (the "Receiving Party"), collectively referr ed to as the "Parties".

RECITALS
A. The Receiving Party understands that the Disclos ing Party has disclosed or may disclose information relating to the City of Fullerton Polic e Department Buildings which to the extent previously, presently, or subsequently disclosed to the Receiving Party is hereinafter referred to as "Confidential Information" of the Disclosing Party.

OPERATIVE PROVISIONS

1. In consideration of the disclosure of Confidenti al Information by the Disclosing Party, the Receiving Party hereby agrees: (i) to hold the Confidential I nformation in strict confidence and to take all reasonable precautions to protect such Confidential Information (including, without limitation, all precautions the Receiving Party employs with respec t to its own confidential materials), (ii) not to disclose any such Confidential Information or any information derived therefrom to any third person, (iii) not to make any use whatsoever at any time of such Confidential Information except to evaluate internally its relationship with the Disclosing Par ty, and (iv) not to copy or reverse engineer any such Confidential Information. The Receiving Party shall procure that its employees, agents and sub-contractors to whom Confidential Information is disclosed or who have access to Confidential Information sign a nondisclosure or similar agreeme nt in content substantially similar to this Agreement

2. Immediately upon the written request by the Disc losing Party at any time, the Receiving Party will return to the Disclosing Party all Confidential Information and all documents or media containing any such Confidential Information and any and all copies or extracts thereof, save that where such Confidential Information is a form incapable of return or has been copied or transcribed into another document, it shall be destroyed or erased, as appropriate.

3. The Receiving Party understands that nothing her ein (i) requires the disclosure of any Confidential Information or (ii) requires the Disclosing Party to proceed with any transaction or relationship.

4. The Receiving Party further acknowledges and agr ees that no representation or warranty, express or implied, is or will be made, and no responsibility or liability is or will be accepted by the Disclosing

Party, or by any of its respective directors, offic ers, employees, agents or advisers, as to, or in relation to, the accuracy of completeness of any Co nfidential Information made available to the Receiving Party or its advisers; it is responsible for making its own evaluation of such Confidential Information.

5. The failure of either party to exercise its righ ts provided in this Agreement at any time for any period shall not be construed as a waiver of such rights. If any part, term or provision of this Agreement is held to be illegal or unenforceable neither the val idity, nor enforceability of the remainder of this Agreement shall be affected. Neither Party shall assign or transfer all or any part of its rights under this Agreement without the consent of the other Par ty. This Agreement may not be amended for any other reason without the prior written agreemen t of both Parties. This Agreement constitutes the entire understanding between the Parties relati ng to the subject matter hereof unless any representation or warranty made about this Agreemen t was made fraudulently and, save as may be expressly referred to or referenced herein, supe rsedes all prior representations, writings, negotiations or understandings with respect hereto.

6. This Agreement shall be governed by the laws of State of California.

Disclosing Party Receiving Party
Signature:

Signature:

Print Name: David Grantham, P.E. Print Name:

Title: City Engineer Title:

Date: Date:

CITY OF FULLERTON
________________________________________________________________________________ _______________________________________________ Public Works Department – Engineering Division

THE EDUCATION COMMUNITY
303 West Commonwealth Avenue, Fullerton, California 92832-1775 (714) 738-6845 • www.cityoffullerton.com

September 17, 2025

Prospective Consultants

RE: Request for Proposal – Fullerton Police Department Building Repair and Rehabilitation Scope of Work Summary Discussed During Site Walk

The following is the summary of proposed work discussed during the recent site walks.

• Accessibility
o The City has a Transition Plan that will be utiliz ed for the project. Complete update to current requirements is not part of this project, however, addressing items within the specific project works should be considered and implemented where possible. • Locker Rooms
o Replace lockers with City specified product – Men’ s and Women’s  Layout to be very similar to existing
 Modify existing electrical from ceiling to new loc kers to be more visually appealing
o Replace existing benches
o Repaint entire area. Existing facilities on walls to remain. o New epoxy flooring and associated base boards
o Wall mounted fans
 Provide simple timer switches, rather than the exi sting plug  Add one additional wall mounted fan with timer swi tch, similar to existing o No work in shower areas
o Replace/clean HVAC grills
o Not included at this time:
 HVAC modifications, lighting modifications, door
replacement/modifications, audio system replacement/modifications • Jail Area
o Exterior Sally Port Area
 Replace existing bench with longer, durable bench
 Replace the booking station/table to provide expan ded working area and organization
 Update signage as needed
 Potential department mural/sign on wall above benc h
o Intake Area.
 New flooring throughout – epoxy preferred for ease of maintenance  New floor drains in corridor and hold cells
 Install toilet in larger holding cell
 Replace window between staff office and holding ce ll with one-way glass/durable material
 Repaint entire area
 New office furniture and cabinetry throughout
 Rehabilitate/replace holding cell doors – match ex isting  Address main entrance door operation
Fullerton Police Department Building Repair and Rehabilitation RFP

 Update lighting
 Preference to maintain existing ceiling tiles, but photo area needs new. o Stairs
 New flooring – epoxy preferred for ease of mainten ance  Repaint entire area
o Jail
 Remodel the kitchenette.
• Modify ducting and recapture use of existing windo w if possible. • Larger oven preferred.
 Remodel the staff bathroom
 New lighting throughout
 New flooring throughout – epoxy for ease of mainte nance  Maintain existing ceiling tiles, address if impact ed by lighting improvements
 New paint throughout
 Address HVAC grills as needed – small grid pattern
 Recoat existing mop sink
• Front Lobby
o Provide a ‘modern’ feel, while not ignoring the hi storic building. o Maintain the existing officer areas and protective glass and associated wall, doors, etc.
 Update the ‘badge wall’ while providing sound abso rption  Widen the public counter for ease of use
o Update the wood paneling and wood cabinets
o New display cabinet – reduced in size from existin g
o Add space for two new public computer areas near t he existing entrance o Remove counter island
o New flooring
o New equipment table with storage behind staff acce ss door o New finish on walls, including mural/sign on back wall o New furniture
o Potential new ceiling tiles
o No modifications to HVAC
• Crime Scene Investigation Laboratory Offices
o Replace flooring and associated base board
o Construct new safety partition next to emergency s hower o New paint throughout
o No new furniture or cabinets. No modifications to restroom. • Sunken Courtyard
o Repair of damaged/missing painted tiles.
o Repair spalling concrete wall
o Repair damaged wrought iron fence and reattach to concrete wall as needed o New paint throughout the area.
o Restore light sconces
o Potentially replace landscaping

• Patrol Equipment Room
o Locker Room
 Create new doorway from locker room to equipment r oom including fob access
Fullerton Police Department Building Repair and Rehabilitation RFP

 Modify the existing locker layout
o Equipment Room
 Modify equipment room corridor entrance doorway in cluding fob access o Remove interior wall, cabinets and closest
o New paint and flooring throughout
o New equipment storage, including relocation of bod y worn cameras docking stations
o Modify lighting and electrical as needed
o No modifications to HVAC

Proposal

Deadline to submit proposal is revised to Thursday September 25th at 5:00 p.m. Please email your proposal submittal as a complete PDF. Proposal shall be addressed to:

City of Fullerton
Public Works Department – Engineering Division
303 W. Commonwealth Avenue, Fullerton, CA 92832
Attn: David Grantham

Please contact me if you have any questions.

Sincerely,

David Grantham, P.E.

City Engineer
[email protected]
714-738-6853

EXHIBIT B

CONSULTANT’S PROPOSAL

D U N B A R A R C H I T E C T U R E
ARCHITECTURE & DESIGN | HISTORIC ARCHITECTURE | INTERIORS

PROPOSAL
SEPTEMBER 25, 2025

CIT Y OF FULLERTON

FULLERTON POLICE DEPARTMENT

BUILDING REPAIR & REHABILITATION

TAB 1 - Cover Letter
TAB 2 - Scope of Work
TAB 3 - Firm Qualifications
TAB 4 - Comparable Projects
TAB 5 - Project Team Resumes
TAB 6 - Proposed Schedule
TAB 7 - Project Fee & Rates

TABLE OF CONT ENTS

TAB 1

COVER LET T ER

D U N B A R A R C H I T E C T U R E
ARCHITECTURE & DESIGN | HISTORIC ARCHITECTURE | INTERIORS

www.dunbararchitecture.com jen @dunbararchitecture.com ph: 310-435-3928

September 24, 2025

City of Fullerton
Public Works Department – Engineering Division
303 W. Commonwealth Avenue, Fullerton, CA 92832
Attn: Mr. David Grantham, P.E.

[email protected]

RE: Request for Proposal
Fullerton Police Department Building Repair & Reha bilitation

Dear Mr. Grantham,

Dunbar Architecture respectfully submits this propo sal for design services for the Fullerton Police Department Building Repair & Rehabilitation project for your consideration.

As a small architecture studio specializing in civi c and historic resource projects, we have proven expertise in delivering thoughtful solutions for es sential service facilities. Our portfolio includes the Claremont Police Department Addition, where we balanced program expansion with operatio nal continuity, and the Santa Ana Fire Station Adaptive Reuse, where we currently are converting a historical fire station to a neighborhood community center while preserving its historic character.

We also have extensive experience navigating the ch allenges of active, high-profile sites. At Los
Angeles Union Station, our multi-year engagement requires managing prese rvation work within a busy transportation hub—demonstrating our ability t o coordinate stakeholders, address safety and accessibility, and maintain historic integrity in demanding environments. Locally, our current role as Historic Resource Consultant for Fullerton College Building 300 underscores our ability to manage sensitive rehabilitation projects on institutional campuses.

Collaboration and clear communication are central t o our practice. We work closely with facilities staff, operators, and civic leaders to identify challenges early and deliver solutions that are practical, durable, and responsive to stakeholder needs. Our leadership exceeds the Secretary of the Interior’s Professional Qualification Standards for Historic A rchitect, with more than 20 years of focused preservation experience. We also provide in-house a ccessibility expertise with a Certified Access Specialist (CASp) on staff, ensuring compliance is integrated seamlessly into civic and historic projects.

I am the point of contact for this proposal and wou ld be pleased to provide any additional information. We hope you will consider us for this project and allow us the opportunity to contribute our civic and historic expertise to the rehabilitation of the Fullerton Police Department.

Sincerely,

Jen Dunbar, AIA, NCARB, LEED AP
Principal | Dunbar Architecture
License # : C34853
4150 W. Riverside Drive, Burbank, CA 91505
310.435.3928 |
[email protected]

TAB 2

SCOPE OF WORK

SCOPE OF WORK
Project Understanding and Approach
The City of Fullerton’s Police Department Building is both an essential services facility and a landmark of civic pride—designed by G. Stanley Wilson and constructed between 1939–1942 as a Works Projects Administration (WPA) project. Listed on the National Register of Historic Places, it remains one of the region’s finest examples of Spanish Colonial Revival civic architecture.

Our team brings the specialized expertise required to balance preservation with modernization.

We have successfully guided civic agencies through similar projects, including upgrades to his- toric essential services buildings, where maintaining public safety operations while protecting historic integrity was paramount. That same approach will ensure Fullerton’s Police Department Building is both preserved and renewed for long-term use.

The project scope focuses on targeted interior renovations within the historic building and its later addition, along with focused restoration of key elements in the iconic sunken courtyard.

Our approach prioritizes protecting historic character while delivering functional, durable, and cost-effective improvements that enhance day-to-day operations.

In alignment with the
Secretary of the Interior’s Standards for the Treatment of Historic Prop- erties, we bring together a proven team of subconsultants—structural and MEP engineers, a landscape architect with expertise in historic landscapes, and a cost estimator—each of whom we have partnered with successfully on comparable projects. Because these collaborators are familiar with our approach and share our commitment to preservation, the project will benefit from seamless coordination, dependable expertise, and solutions that respect both the historic fabric and the operational needs of an essential services building.

While major structural interventions are not anticipated, our structural and MEP engineers bring extensive experience in designing resilient systems for historic and civic facilities, ensuring build- ing performance and safety are reinforced where needed. Our landscape architect, with whom we have a strong track record on historic sites, will address deferred maintenance at the court- yard’s terraced planter boxes, ensuring both safety and historic character are preserved for the long term.

Scope of Work (as described in the RFP Summary dated 9/17/2025) •Men’s & Women’s Locker Room refresh (paint, flooring, and locker coordination) •Jail Intake area renovation (paint, flooring, lighting, new floor drains & toilet, booking desk & furnishings, doors)
•Jail renovation (paint, flooring) and Jail staff area renovation (bathroom & breakroom) •Crime Scene Investigation Lab Offices renovation (flooring, paint, new partition separa tion at wash station)
•Front Lobby renovation (paint, furnishings, millwork and front counter improvements) •Patrol Equipment Room in non-historic addition (install new connecting doorway, relo cating equipment docking stations, plan re-organization for better operation and storage) •Sunken Courtyard (repairs of historic tile, stairs, and railings; paint removal and repair, and prep of historic fountain for memorial sculpture)

SCOPE OF WORK
Project Approach
Our work will follow the Tasks outlined in the RFP:
•Task 1 – Assessment & Preliminary Design
• Attend kick-off meeting with the City
• Perform site investigation with City Staff
• Identify and coordinate specifications with City Staff • Provide an assessment memo outlining impacts to historic fabric, potential challenges, and recommended modifications
• Prepare preliminary design based on the assessment memo and City direction •Task 2 – Schematic Design & Design Development
• Develop schematic designs of interior elevations for Main Lobby, including materials and finishes palette
• Prepare rendered views of the proposed Lobby renovation for approval • Provide materials, finishes, & fixture selections for Intake area, as well as paint and flooring materials interior areas
• Develop 60% complete drawing and specifications package • Prepare a 60% Cost Estimate for review
•Task 3 – Construction Documents
• Prepare Construction Documents and technical specifications, including City-provided “front end” sections
• Prepare a 90% CD Cost Estimate and bid schedule based on estimate •Task 4 – Plan Check/ Bidding Assistance & For Construction Set • Submit electronic CD package to City Departments (B&S, Fire, etc.) for approval and permitting
• Respond to plan check comments and coordinate responses • Respond to Bidding RFIs and prepare addenda as needed • Attend check-in meetings with City
•Task 5 – Construction Administration (anticipate 8 months of construction) • Attend regular construction meetings
• Visit and observe construction progress
• Respond to RFIs, Submittals, and shop drawings
• Provide punch list for GC before final sign-off
• Provide Record Set of drawings at completion of project _______________________________________________________________________________ Assumptions & Exclusions
•City will provide as-built drawings and historical drawings for design team use •City will provide specifications for preferred lockers, furniture, and equipment •Utility design is excluded
•Additional meetings or presentations beyond those listed in the RFP are not included •Testing and exploratory investigative work is excluded TAB 3

FIRM QUALIFICA T IONS
Los Angeles County Arboretum Entry Plazas & Gate House Rehabilitation Project completed June 2023
Dunbar Architecture is a full-service architecture firm specializing in context inspired design solutions for existing and historic buildings, interiors, and sites. We are a certified Small Business Enterprise (SBE) with the State of California, an LSBE with the County of Los Angeles, a certified METRO SBE and DBE, and a Woman Owned Small Business (WOSB).

Jen Dunbar founded Dunbar Architecture in 2018 after many foundational years at the award- winning firms of Pfeiffer Partners and Architectural Resources Group in Los Angeles. Dunbar Architecture focuses on the adaptive reuse of existing buildings, rehabilitation of historic structures, and design of new buildings within the context of existing and historic sites, while conscientiously addressing environmental sustainability, long-term regenerative strategies, and Well-Building practices.

As a small studio, we combine personalized service with the experience and practice of working on high-profile landmark projects to guide solutions and decisions on every project regardless of size.

Jen Dunbar, AIA exceeds The Secretary of the Interior’s Professional Qualifications Standards in Architecture and Historic Architecture with over twenty years of experience working on existing and historic structures throughout Southern California.

Ashley Powell, AIA brings fifteen years of
experience working as an architect and holds a certificate as a Certified Access Specialist (CASp).

With nearly twenty years working in historic preservation, Kim McCarron, AIA balances both
skillsets as Architect and Historian to provide thoughtful direction on each unique historic building.

F IRM INT RODUCT ION

Our Architectural services include:
• Building Assessments & Reports
• Historic Resourch Inventories,
Surveys, & Evaluations
• CASp Surveys & ADA Compliance
• Design Guidelines
• Feasibility Studies & Entitlements
• Programming & Space Planning
• Preservation & Restoration
• Rehabilitation & Adaptive Reuse
•• New Design & Construction
• Interior Architecture & Design
• Construction Administration
We are enthusiastic about viewing historic and existing structures through the lens of environmental resiliency. This means that we are not just pursuing sustainable design through prescriptive measures, but a regenerative and performative approach to energy and resource renewal. By working with existing and historic buildings, we can drastically decrease embodied carbon, reducing our carbon footprint. As part of our firm-held belief that historic and existing buildings are better for the environment, we have joined the AIA 2030 Commitment to work towards carbon neutral buildings.

Our goal for any new improvement or addition to an existing site is to provide thoughtful solutions that work harmoniously and sensitively with the site while addressing the needs of the client and users. We strive to create a positive, inviting, engaging, and universally accessible experience for all users. It is our goal to find creative solutions that reach for that experience.

We consider ourselves to be a research-based architecture firm. We believe that identifying the history, development, and relevant background surrounding a building or site leads to informed decisions on projects. We start our projects by gathering and studying the contextual information about a site from both the historic and recent past. This helps us to establish a foundation of knowledge to draw cues and inspiration for design interventions and solutions.

HISTORIC & EXIST ING BUILDINGS + ENVIRONMENTAL RENEW AL INC LUSIVIT Y + ACCESSIBILIT Y
RESEARCH + CONT EXT
We see the built environment as a canvas for creativity and design. It is an opportunity to create new layers; recognizing the past and speaking to the present while looking towards the future.

Our design approach is one of connectivity and awareness. We look for thoughtful solutions that respect the history of a place while elevating the experience of the space.

DESIGN + T HE BUIL T ENVIRONMENT

CORE V ALUES
TAB 4

PRO JECT EXPERIENCE

EXPERIENCE SUMMARY
The following project sheets provide the selected examples of relevant projects by Dunbar Architecture. In addition to these projects, the following is a list of civic and historic resources projects in which Jen Dunbar, Ashley Powell, and Kim McCarron have been involved in throughout their careers:
• Los Angeles Union Station
• Los Angeles County Arboretum Gate House & Entry Complex • City of Claremont - Police Department Addition
• City of Sierra Madre - Police Station Feasibility Study • City of Santa Ana Historic Fire Station Rehabilitation • City of Redondo Beach Veterans Memorial Library
• City of San Bernardino Historic Roosevelt Bowl Rehabilitation • City of Pomona - Pomona Apartments
• Whittier City Hall - East Wing Adaptive Reuse Study
• Los Angeles County Hall of Administration*
• Museum of Riverside*
• Joel McCrea Ranch Building Assessment - Thousand Oaks, CA*
• Ontario Museum of History & Art, Building Rehabilitation Study - Ontario, CA*
• Atascadero City Hall – Atascadero, CA*
• Fred Harvey Restaurant & Mezzanine, LA Union Station – Los Angeles, CA*
• 450 Golden Gate Infrastructure Project, Burton Federal Build- ing & US Courthouse – San Francisco, CA*
* indicates previous firm experience

HISTORIC RESOURCE PROJECTS - CIVIC
• Fullerton College - Building 300
• Roosevelt Cemetery Historic Organ Building Adaptive Reuse Assessment
• 360 N. Crescent, Beverly Hills - Paul Williams Colonade Resto- ration
• Laguna Theater Rehabiliation
• First American Title & Trust Facade Restoration - Santa Ana • Altura Credit Union - La Atalya Feasibility Study
• Santa Anita Park - Historic Analysis*
• UCLA Historic Consultation*
• Los Angeles County Hall of Administration*
• Museum of Riverside*
• Arcade Lane – Pasadena, CA *
• Baldwin Hills Crenshaw Plaza – Los Angeles, CA*
• Rialto Theater Building Assessment - South Pasadena, CA* • Santa Fe Train Station - Redlands, CA*
• Seaside Inn Rehabilitation - Dana Point, CA*
• Gepner & Beck Apartments (designed by Ray Kappe) - Bever- ly Hills, CA*
• Pasadena Conservatory of Music - Pasadena, CA*
• Self-Realization Fellowship International Headquarters Historic Rehabilitation - Los Angeles, CA*
* indicates previous firm experience

ADDIT IONAL HISTORIC RESOURCE

PROJECTS

L OS ANGELES UNION S TA TION LOS ANGELES CA
ADA Survey, Scoping, and Repair Project
Ticketing Concourse Restroom Renovation Project
Building Information Modeling Pilot Project
The ADA Survey project was an extensive, campus-wide survey of exterior and interior public spaces at both the historic station and the east side Metro access.

Work included a comprehensive report to identify and describe the non-compliance issues for accessibility and develop scoping documents for the repair of these deficiencies. Construction Documents are currently in progress to complete the recommended repairs or modifications that are to occur over the next three years.

The Ticketing Concourse Restroom project consists of the renovation of existing, non-original restrooms off the north end of the Historic Ticketing Concourse to address ADA compliance issues and provide the appropriate fixture count for the Ticketing Concourse when used as an event space. This project was completed June 2025.

The Building Information Modeling (BIM) Pilot Project was the first step in a multi- phased endeavor to accurately scan the entire historic station, develop an extensive digital 3-D model that will serve as the basis for a Digital Twin Building Management Database. The project pilot included 360-degree imaging of the building with fly through capabilities and point-and-click features for accessing and managing building information. Current work includes additional phased modelling and integration with a Facilities Management Database.
client
pro ject team
Los Angeles Metro
Morlin Assess Management, LP
Dyana Elam, Senior Director of
Construction
Morlin Asset Management, LP
818-804-1037
[email protected]
Project Architect:

Dunbar Architecture
CASp Consultant:

Stepping Thru Accessibility
Civil Engineer:

Wheeler & Gray
Surveyor:

Cabrinha, Hearn & Assoc.

MEP Engineer:

South Coast Engineering Group
BIM Consultant:

Architectural Resource Consultants
Structural Engineer:

Structural Focus
pro ject size
construction cost
$20 Million
60,000 sf
delivery method
pro ject timeline
Design-Bid-Build
2023-2028
reference

DUNBAR ARCHIT ECT URE
ARCHITECTURE & DESIGN | HISTORIC ARCHITECTURE | INTERIORS

CLAREMONT POLICE DEP AR TMENT CLAREMONT, CA
Women’s Locker Room Addition
The project comprises a new construction addition of approximately 1200 square feet to the Claremont Police Department on the east end of the building. The addition features a new women’s locker room facility to provide space for lockers, changing spaces, restrooms, showers, and a quiet room. The new locker room connects to the main building through a newly enclosed entry hallway which will also serve as the new rear entry for the station. The goal of the project is to provide accessible and equivalent facilities for female staff and officers.

The new addition will be an extension to the original 1973 design by local Mid-Century architecture firm Criley & McDowell and will be built using a textured split face reinforced concrete block wall system to closely match the existing building. New furfurylated wood siding will be added to the exterior to bring back an original design feature of the building.

As part of the addition, the sitework will include removing the existing pull-in parking spaces and rebuilding the curb to run continuously along the street. Drought-resistant landscaping along with native trees will be provided around the new addition.
client
pro ject team
City of Claremont
Jamie Earl
Assistant City Manager
909.399.5446
[email protected]
Architect:

Dunbar Architecture
Civil & Structural Engineer:

Wheeler & Gray
Electrical Engineer:

RBE
Mechanical & Plumbing:

Kevin A. Smola & Assoc.

Landscape Architect:

Deptartment of Space
Project Manager:

CMPG
pro ject size
1200 sf
delivery method
pro ject timeline
Design Bid Build
October 2023 - August 2026
reference

DUNBAR ARCHIT ECT URE
ARCHITECTURE & DESIGN | HISTORIC ARCHITECTURE | INTERIORS pro ject budget
$2.6 Million
FULLER TON COLLEGE - BUILDING 300 FULLERTON, CA
Building Rehabilitation & Seismic Improvements
The project consists of a comprehensive rehabilitation and seismic upgrade to Building 300 on the Fullerton College campus. Built in 1936 with funding from the Public Works Administration (PWA) and the Works Projects Administration (WPA), the original Commerce Building (Building 300) is the oldest community college building in the State of California. The building has been identified as a significant contributor to the Fullerton College Historic District, which was placed on the National Register of Historic Places (National Register) and the California Register of Historical Resources on March 10, 2023.

Dunbar Architecture was hired in 2024 to serve as the Historic Preservation Consultant under the Architect of Record for the project, Westberg White Architecture. Our role on the project is to provide assistance and guidance during construction to maintain the Secretary of the Interior Standards compliance.
client
pro ject team
North Orange County Community
College District
Jon Gomer
Principal, Senior Project Manager
Westberg White Architecture
ph:714.508.1780 ext. 409
[email protected]
Architect:

Westberg White Architecture
Structural & Civil Engineer:

John A. Martin & Associates
General Contractor:

ICON West
Preservation Sub-Contractor:

Spectra Company
pro ject timeline
2025 Completion
reference

DUNBAR ARCHIT ECT URE
ARCHITECTURE & DESIGN | HISTORIC ARCHITECTURE | INTERIORS pro ject budget
$22 Million
delivery method
Design Bid Build

L OS ANGELES COUNTY ARBORETUM ENT RY PRO JECT ARCADIA, CA Entry plaza reconfiguration & restoration of historic gate house client
pro ject size
pro ject team
construction cost
Los Angeles Arboretum
Foundation
$8 Million
Lead Design:

EPTDESIGN, Landscape Architect
Architect of Record:

Dunbar Architecture
Signage & Wayfinding:

Hunt Design
Structural Engineer:

Structural Focus
Electrical Engineer:

RBE
Mechanical & Plumbing:

Kevin A. Smola & Assoc.

Civil Engineer:

Ware Malcomb
General Contractor:

Swinerton Construction
Project Manager:

CMPG
A treasured public resource, the reimagined entry experience at the Los Angeles Arboretum celebrates the historic mid-century design that has been hidden underneath years of renovations. As part of a plan to reconfigure the main entry plazas into the garden, the project restored the 1956 Arboretum Gate House to its original configuration.

Our role was to help envision peeling back the layers on the 1957 Gate House designed by Allison & Rible Architects, which up until recently had been enclosed and used as the gift shop, and return it to its original use as the main gateway into the park. As part of the building rehabilitation, the peaked roof on the north side of the gate house returned to it’s original configuration with an open trellis over the pavillion.

The collaborative team effort for the new Visitor Plaza amended parking, clarified wayfinding, restored historic buildings, and created a simplified and universally ac- cessible entry and orientation sequence. A major component of this project was the site improvements for creating an accessible path of travel from the parking lots to the entry. New accessible ramps built into the site now allow visitors to move barrier free from the south parking lot to the main entry.
52,700 sf
Rehabilitated Gate House - photo by SKA Studios
pro ject timeline
2018 to June 2023
reference
delivery method
Richard Schulhof, CEO (retired)
Sylvia Rosenberger - Chief of Devel-
opment Officer,
Chester Kano - LA County Parks &
Rec
Los Angeles Arboretum
626-821-3231
[email protected]
[email protected]
Design-Bid-Build

DUNBAR ARCHIT ECT URE
ARCHITECTURE & DESIGN | HISTORIC ARCHITECTURE | INTERIORS awards
2024 CMACN - 25 Year Award
2024 AIA Pasadena Foothill Chapter Design Awards - Honor

CITY OF SANTA ANA HIS TORIC CYPRESS FIRES TA TION SANTA ANA, CA Rehabilitation and Adaptive Reuse of Historic Firestation The project involves the rehabilitation of a historic fire station located in a residential neighborhood within the City of Santa Ana. Originally designed in 1928 by Frederick M. Eley, a prolific and highly regarded architect in early Santa Ana and Orange County history, the building is a designated historic resource. The goal of the project is to transform the site into a vibrant new community center while preserving the integrity of the historic exterior and maintaining its standing on the historic register.

The design includes a comprehensive exterior restoration that highlights and protects the building’s original character-defining features.

Inside, the reimagined interior introduces flexible, engaging spaces to support a wide range of educational and recreational programs for both youth and senior community members. A dedicated back-of- house area will provide 24/7 access for patrol officers to take breaks, complete reports, and for use by volunteer officer staff—ensuring public safety presence without functioning as a formal police substation.

The former apparatus bay will be transformed into a dynamic multi- purpose instructional space. Adjacent rooms will become two adaptable training classrooms designed for specialized programming for seniors and youth. Additional upgrades include an entry check-in office and accessible restroom facilities to support the building’s expanded community use. client
pro ject team
City of Santa Ana
Robert Aguirre, PE
Sr. Civil Engineer - Public Works
20 Civic Center Plaza, M-23
Santa Ana, CA 92702
714.647.5652
[email protected]
Architect:

Dunbar Architecture
Structural Engineer:

Holmes Structures
MEP Engineer:

MEP Cal
Civil Engineer:

KPFF
Landscape Architect:

Naomi Sanders
Cost Estimator:

HLCM Inc.
pro ject size
7,501 sf
delivery method
pro ject timeline
Design Bid Build
April 2023 -September 2026
reference

DUNBAR ARCHIT ECT URE
ARCHITECTURE & DESIGN | HISTORIC ARCHITECTURE | INTERIORS pro ject budget
$3,200,000f
TAB 5

PRO JECT T EAM RESUMES

JEN DUNBAR AIA, NCARB, LEED AP
Owner/ Principal

D U N B A R A R C H I T E C T U R E
CA Registered Architect: C-34853
NCARB #103124

LICENSES
California Polytechnic
University, Pomona
Masters of Architecture
Concentration Historic Preservation
UCLA Extension
Interior Architecture
University of Illinois, Urbana-Champaign
Bachelors of Liberal Arts &
Sciences

EDUCA TION
Dunbar Architecture
Owner & Principal
Los Angeles, CA | 2018 - present
Architectural Resources Group
Senior Associate
Pasadena, CA | 2015 - 2018
Pfeiffer Partners | Architect
Los Angeles, CA | 2008 - 2015
David Forbes Hibbert, AIA | Designer
Santa Monica, CA | 2003 - 2008
Miyake Interiors | Designer
Los Angeles, CA | 2001-2003

PROFESSIONAL EXPERIENCE
Los Angeles Union Station - Comprehensive ADA Survey & Improvement Work | Los Angeles, CA
Los Angeles Union Station - Historic Ticketing Concourse Restroom project | Los Angeles, CA
Los Angeles Union Station - BIM project | Los Angeles, CA Claremont Police Department - Women’s Locker Room Addition | Claremont, CA City of Santa Ana Historic Cypress Firestation | Santa Ana, CA City of San Bernardino Historic Roosevelt Bowl Rehabilitation | San Bernardino, CA City of Redondo Beach - Veteran’s Park Memorial Library Accessibility Improvements | Redondo Beach, CA
Fullerton College, Building 300 - Seismic Retrofit & Rehabilitation | Fullerton, CA Los Angeles Arboretum Entry Plaza Rehabilitation | Arcadia, CA Roosevelt Memorial Cemetery Organ Building Seismic Retrofit & Adaptive Reuse- Gardena, CA
City of Sierra Madre Public Safety Building Adaptive Reuse | Sierra Madre, CA Whittier City Hall - East Wing Adaptive Reuse Study| Whittier, CA

CURRENT PRO JECTS
Jen’s professional experience in architecture and design for the past twenty years in Los Angeles centers on working with existing and historic buildings. In 2018, she started Dunbar Architecture to focus on projects that continue to build upon her past body of work and knowledge of existing and historic buildings while conscientiously addressing environmental sustainability and renewal.

Jen has been responsible for and led design teams in the development of design concepts and solutions, construction documents, consultant coordination, project cost analysis, building material selection, code analysis, and construction administration. Jen works with her clients to find compatible and appropriate solutions to their design problems, breathing fresh new life into historic & existing structures, and finding a balance between modern design interventions with the existing built environment. She recently served as the 2023 Vice-President and 2024 President of the AIA San Fernando Valley Chapter Board of Directors.

ARCHITECTURE & DESIGN | HISTORIC ARCHITECTURE | INTERIORS Los Angeles Union Station, On-Call Architectural Services | Los Angeles, CA Joel McCrea Ranch House and Site Building Rehabilitation Report | Thousand Oaks, CA
Ontario Museum of History & Art | Ontario, CA
Pomona College Renwick House Relocation and Rehabilitation | Claremont, CA
Seaside Inn Rehabilitation | Dana Point, CA
Rialto Theater Building Assessment | South Pasadena, CA 450 Golden Gate Infrastructure Project at the Philip J. Burton Federal Building and U.S. Courthouse, GSA |
San Francisco, CA
City of Atascadero Historic City Hall Rehabilitation | Atascadero, CA Self-Realization Fellowship International Headquarters Historic Rehabilitation | Los Angeles, CA
2024 President - AIA San Fernando
Valley Chapter Board of Directors
Glendora Historical Society Board of
Directors, Director 2022-2024
AIA California Climate Action
Committee
Member, California Preservation
Foundation & Los Angeles
Conservancy
Member, National Trust for
Historic Preservation
Member, Western Chapter Assoc. of
Preservation Technology

PROFESSIONAL AFFILIA TIONS

RELEV ANT PREVIOUS FIRM WORK
12314 La Maida Street | Valley Village, CA 91607 | [email protected] | 310.435.3928 ASHLEY POWELL AIA, CASp
Project Manager/ Project Architect

D U N B A R A R C H I T E C T U R E
CA Registered Architect:

C-35991
Certified Access Specialist
CASp - 1065

LICENSES
California Polytechnic
University, Pomona
Bachelor of Architecture

EDUCA TION
Member, AIA Inland California
Chapter

PROFESSIONAL AFFILIA TIONS
Los Angeles Union Station - Comprehensive ADA Survey & Improvement Work | Los Angeles, CA
Los Angeles Union Station - Historic Ticketing Concourse Restroom project | Los Angeles, CA
Los Angeles Union Station - BIM project | Los Angeles, CA Claremont Police Department - Women’s Locker Room Addition | Claremont, CA
Claremont Police Department Survey & Report by CASp | Claremont, CA City of Santa Ana Historic Cypress Firestation | Santa Ana, CA City of San Bernardino Historic Roosevelt Bowl Rehabilitation | San Bernardino, CA
Los Angeles Arboretum Entry Plaza Rehabilitation |
Arcadia, CA
City of Sierra Madre Public Safety Building Adaptive Reuse | Sierra Madre, CA Los Angeles Mission College - Fire Door Replacement & Lab T.I. | Sylmar, CA Laguna Theater Rehabilitation | Laguna Beach, CA
Whittier City Hall - East Wing Adaptive Reuse Study| Whittier, CA East Los Angeles College - M&O projects | Los Angeles, CA Occidental College - Wayfinding project | Los Angeles, CA Altura Credit Union - Corona Branch | Corona, CA
First American Title & Trust Façade Restoration |
Santa Ana, CA

CURRENT PRO JECTS
With nearly fifteen years of experience, Ashley is a California Architect’s Board accredited licensed architect and a Certified Access Specialist (CASp). She has worked on projects varying in type, scale and complexity on new construction, adaptive reuse and historic rehabilitation projects.

Ashley has the valuable combination of design accumen, technical documentation and attention to project details. Her project experience includes all phases of planning, documentation, and construction as well as design presentations. She has coordinated agency approvals ranging from planning review, design commisions, city plan check, FEMA and Division of the State Architect. As a project manager, Ashley has developed a reputation for excellent client service.

ARCHITECTURE & DESIGN | HISTORIC ARCHITECTURE | INTERIORS Dunbar Architecture
Los Angeles, CA | 2019- present
Ruhnau Clarke Architects
Riverside, CA | 2018-2019
Architectural Resources Group
Pasadena, CA | 2011-2018
WLC Architects
Rancho Cucamonga, CA |
2008-2010

PROFESSIONAL EXPERIENCE

RELEV ANT PREVIOUS FIRM WORK - RENOV A TIONS
Pasadena Conservatory of Music | Pasadena, CA
The Huntington Library, Art Collections & Botanical Gardens, Steven S. Koblik Education and Visitor Center |
San Marino, CA
Pomona College Renwick House Relocation and Rehabilitation | Claremont, CA
Los Angeles Union Station, On-Call Architectural Services | Los Angeles, CA Ontario Museum of History & Art, Building Rehabilitation Study | Ontario, CA 450 Golden Gate Infrastructure Project at the Philip J. Burton Federal Build- ing and U.S. Courthouse, GSA |
San Francisco, CA
Williams Andrews Clark Memorial Library – UCLA, Seismic Upgrade and Ex- pansion |
Los Angeles, CA
12314 La Maida Street | Valley Village, CA 91607 | [email protected] KIM McCARRON AIA, LEED AP
Project Architect / Architectural Historian

D U N B A R A R C H I T E C T U R E
[email protected]
City of Santa Ana Historic Cypress Firestation Adaptive Re-Use | Santa Ana, CA Roosevelt Bowl Amphitheater Accessibility Improvements | San Bernardino, CA Veteran’s Park Memorial Library Accessibility Improvements | Redondo Beach, CA Claremont Police Department Addition | Claremont, CA
Pleasant Avenue Historic Project Consultation | Los Angeles, CA

CURRENT PRO JECTS

RELEV ANT PREVIOUS FIRM WORK
Kim approaches each renovation project by identifying and leveraging a building’s assets to adapt it to a client’s contemporary needs. This requires not only a historical awareness of a building’s significance and role in the community, but also a nuanced understanding of sensitive design approaches. Her extensive modernization experience ranges from select imprvements to full renovations that comply with SoI Standards.

Kim’s expertise spans the full project lifecycle, from early-stage documentation and programming to construction completion. Through a strategic and detail-oriented approach, she develops innovative solutions that seamlessly integrate sustainability, cost- effectiveness, historic preservation, and aesthetics, ensuring each project meets both functional and design objectives.

ARCHITECTURE & DESIGN | HISTORIC ARCHITECTURE | INTERIORS

RENOV A TIONS / ADAPTIVE RE -USE
Museum of Riverside Renovation / Addition (Project Architect) | Riverside, CA University of Southern California (Historic Architect) | Los Angeles, CA United University Church Adaptive Re-Use
Physical Education Building Feasibility Study
Accounting & Bridge Hall Seismic Renovation
California State University (Project Architect) | Long Beach, CA Kleefeld Contemporary Museum Expansion & Horn Center Renovation Liberal Arts 1 & Psychology Building Tenant Improvements Los Angeles County | Los Angeles, CA
Hall of Administration Seismic Upgrade

FEASIBILITY S TUDIES / MAS T ER PLANS
California State University, Kennedy Library Master Plan | Los Angeles, CA Ohio University, The Ridges Historic Lunatic Asylum Comprehensive Plan | Athens, OH

RESOURCE EV ALUA TIONS & SOI S TANDARDS ANAL YSIS
Santa Anita Park Various Historic Analyses | Arcadia CA North Barns Draft Environmental Impact Report
UCLA Historic Consultation | Los Angeles, CA
Historic Impact Analysis
Franz Hall (Seismic)
Neuropsychiatric Institute (Seismic)
Lab School
Murphy Hall (Seismic/ADA)
Los Angeles County | Los Angeles, CA
Hall of Administration Evaluation
Hall of Records Evaluation
Greek Theater Evaluation | Los Angeles, CA
Sky Palm Motel Evaluation | Tustin, CA
The Magic Castle Expansion Studies | Los Angeles, CA
Drum Barracks Museum Evaluation & Feasibility Study | Wilmington, CA Goleta Community Center Evaluation & Historic Structure Report | Goleta, CA Flower Street Mixed Use Mitigation Impacts | Los Angeles, CA CA Registered Architect: C-37778
WA Registered Architect: 11947

LICENSES
University of Southern California
Master of Architecture
Concentration Historic Preservation
University of Washington
Bachelors of Arts
Concentration Architectural Studies

EDUCA TION
Dunbar Architecture
Associate Architect
Los Angeles, CA | 2025 - present
Perkins Eastman | Pfeiffer studio
Senior Associate
Los Angeles, CA | 2018 - 2025
Page & Turnbull | Architect
Los Angeles, CA | 2016 - 2018
Schooley Caldwell | Designer
Columbus, OH | 2014-2015
Preservation Design Partnership
Designer
Philadelphia, PA | 2013-2014

PROFESSIONAL EXPERIENCE
Society of Architectural Historians,
Southern California Chapter
Board Member | 2017-2025
Broadway West, Theater Renovation
Committee | 2019-Present
University Park HPOZ, Board
Architect | 2021-2023
Member, California Preservation
Foundation & Los Angeles
Conservancy
Member, National Trust for
Historic Preservation
Member, Western Chapter Assoc. of
Preservation Technology
Member, DOCOMOMO

PROFESSIONAL AFFILIA TIONS
Historic Resource Evaluations
Warren Hall
Warner Art
Botany Building










































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After 14 years of working for EPT Design, a major Landscape Architecture firm in Southern California, Ben McCoy started Department of Space in 2020. The mission of the firm is to provide full service and personal attention through- out all phases of the project. Unlike larger firms, Department of Space takes a limited number of projects allowing clear communication and coordination of both big picture decisions and detailed execution. We believe the best site design is a craft.

Department of Space has a vast range of project experience to draw from, including Higher Education Campus Design, Creative Office Repositioning, Theme Park Design, Mixed-Use, Multifamily Residential, Single Family Resi- dential, and Healthcare. This provides a variety of management, communica- tion, and design knowledge to draw from.

After an integrated design process, Department of Space takes pride in car- rying shared conceptual ideas to completion. This stewardship allows for the creation of meaningful spaces where humans, plants, the built environment, Higher Education
Pomona College Hahn Courtyard, Claremont CA
Pomona College Millikan Hall and Interactive Physics Courtyard Pomona College Museum of Art
Pomona College Studio Arts Hall
Cal State University Fullerton Titan Promenade, Fullerton CA Harvey Mudd College Landscape Master Plan, Claremont CA San Bernardino College Athletic Complex, San Bernardino CA San Bernardino College Campus Green and Biology Teaching Garden San Bernardino College Administration and Student Services San Bernardino College Auditorium Renovation
Mount San Antonio College Athletic Complex, Walnut CA
USC Caruso Catholic Center, Los Angeles CA
Swan Hall Renovation at Occidental College, Los Angeles CA Hospitality
Disney’s Grand Californian Hotel Mariposa Pool Expansion, Anaheim CA Multifamily Housing
AMLI Old Pasadena, Pasadena CA
Roosevelt Towers, Ontario CA
Mar Vista Apartments, Los Angeles CA

RELEVANT PAST EXPERIENCE CONTACT INFORMATION
Ben McCoy
Licensed Landscape Architect
State of California #6166
[email protected]
www.deptofspace.com

SITE DESIGN STUDIO
480 N Indian Hill Blvd, Suite C
Claremont, CA 91711
(909) 532-1460

Ryan brings 16 years of experience providing precon struction cost estimating services for the public sector markets an d state agencies for both new construction and renovation projects in Southern California. Ryan understands the preconstruction effor t of publicly funded projects, with expertise on public works ess ential services administration facilities, collaborating with City and State Managers to keep the construction cost within strict budget goa ls.

As Principal of HLCM, Ryan oversees a premier estimating team that has the fundamentals to drive successful project delivery – experience, teamwork, and communication. Ryan has a unique skill set providing cost estimating on new construction and renovation of fire stations.

He provides cost analysis on a wide variety of cons truction techniques and materials, including concrete, wood studs and pr e-engineered steel.

Ryan understands the emerging innovative design str ategies and sustainable design agenda that is appropriate for mo dern fire stations:
smart structure design, living facilities, sleeping quarters, start-of- the-art communication technology, turnout spaces, b uilding storage ample for cleaning firefighters' contaminated gear, an d onsite fueling systems.

RELEVANT EXPERIENCE
HLCM | PRINCIPAL
Orange County Fire Authority
Fire Stations #14, 16, 32, and 53
Fire Station FacilitiesTenant Improvements
City of Anaheim
Fire Station #12
2-story Building (10,000 sf) and Sitework
Construction Cost: $ 11,150,804
City of Buena Park
Fire Station #61
New Facility, 3 apparatus bays
13 crew dormitories
Construction Cost: $ 9,418,701
Cathedral City
Fire Station #411
New Fire Station, dorm facilities
Construction Cost: $ 5,611,884
City of Manhattan Beach
Fire Station #2
New Facility
Construction Cost: $ 6,727,481
County of Riverside
Fire Department Administration
Building Tenant Improvement
Morongo Band of Indians
Morongo Fire Station
Ryan Craven, CPE, CMIT
SBE #: 2009870
California Certified
Small Business Enterprise
HLCM was founded in 2008 on the foundation of providi ng preconstruction cost management for public sector projects in Southern Ca lifornia. We have a team of knowledgeable estimators who understand the precons truction effort of essential services facilities (fire stations) and publicly fun ded projects, providing cost estimating and scheduling services for planning and development of city facilities, infrastructure, and sustainability.

Our services include project controls for fire stati on projects, with experience working together with the design team and city mana gers on capital investment projects for public safety infrastructure. Our servic es include cost management, scheduling, change order negotiation, constructabil ity reviews, claims analysis, lifecycle cost analysis, and sustainability. HLCM ha s a rich history of working with counties and cities across Southern California, unde rstanding today's modern fire station design, with a focus on open and physical ag ility spaces, high-tech standards, and plans for future services and infrastructure. We have assembled a team of LEED certified and civic experts who understand the needs of modern fire station design, allowing us to develop a comprehensive budget goal and cost-effective solutions for the community.

HLCM - COST ESTIMATING

EDUCATION
Bachelor of Science
Construction Engineering
National University

AFFILIATIONS
American Society of
Professional Estimators (ASPE)
Member

AFFILIATIONS
Assoc. for the Advancement
of Cost Engineers (AACE)
Member

CAREER SUMMARY
2006: Started in Industry
2016: Started at HLCM
TAB 6

SCHEDULE
Cr
ea
te
a
Enter Company Name in cell B2.

Enter the name of the Project Lead in cell B3. Enter the Project Start date in cell E3. Project Start: label is in cell C3.

T
h
1 C 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 T
hi TASK START END DAYS M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S C
ell 1.0 Assessment & Preliminary Design - 7 weeks
C
ell Project Awarded 12/8/25
R
o 1.1 Kick-off mtg w/ Client & Team 12/10/25 12/16/25 7

1.2 Site Investigation & Field Verifications 12/16/2 5 12/22/25 7

1.3 Prepare base drawings 12/23/25 1/9/26 18

1.4 Meetings to Indentify & coordinate specifications with City/ PD Staff 1/5/26 1/9/26 5

1.5 Prepare Assessment Memo 1/5/26 1/16/26 12

1.6 Prepare preliminary design based on assessment and scope items 1/9/26 1/23/26 15

2.0 Schematic Design & Design Development - 10 weeks

2.1 Develop schematic designs of interiors for Main Lobby 1/26/26 2/13/26 19

2.2 Prepare rendered views of Lobby 2/2/26 2/20/26 19

2.3 Provide materials, finishes, & fixture selections 1/26/26 2/20/26 26

2.4 Develop 60% complete drawing & specification package 1/26/26 3/13/26 47

2.5 Prepare 60% Cost Estimate 3/13/26 3/27/26 15

2.6 Review 60% documents & cost estimate with client 3/27/26 4/3/26 8

3.0 90% CONSTRUCTION DOCUMENTS - 12 weeks

3.1 Development of CD drawing & specifications 4/6/ 26 5/29/26 54

3.2 Final set coordination 6/1/26 6/5/26 5

3.3 Cost Estimator to provide 90% Cost Estimate 6/5/ 26 6/19/26 15

3.4 Review 90% Package with City 6/19/26 6/26/26 8
h
e
ce

4.0 PLAN CHECK SUBMITTAL (estimate 3 months), BIDDING
ASSISTANCE (minimum 3 months)
Initiate Plan Check Process 6/26/26
Finalize Bid Document Set/ Issue for Construction S et TBD Provide assistance and check-ins during bid process TBD C
ell 5.0 CONSTRUCTION ADMINISTRATION (estimate 8 months) TBD
Fullerton Police Department Building Repair
& Rehabilitation
Jan 26, 2026
Mon, 12/8/2025
Dec 8, 2025 Dec 15, 2025 Dec 22, 2025 Dec 29, 2025 Jan 5, 2026 Jan 12, 2026 Jan 19, 2026

ESTIMATED PROJECT SCHEDULE
Feb 2, 2026 Feb 9, 2026 Feb 16, 2026
Cr
ea
te
a
Enter Company Name in cell B2.

Enter the name of the Project Lead in cell B3. Enter the Project Start date in cell E3. Project Start: label is in cell C3.

T
h
1 C
T
hi TASK START END DAYS
C
ell 1.0 Assessment & Preliminary Design - 7 weeks
C
ell Project Awarded 12/8/25
R
o 1.1 Kick-off mtg w/ Client & Team 12/10/25 12/16/25 7

1.2 Site Investigation & Field Verifications 12/16/2 5 12/22/25 7

1.3 Prepare base drawings 12/23/25 1/9/26 18

1.4 Meetings to Indentify & coordinate specifications with City/ PD Staff 1/5/26 1/9/26 5

1.5 Prepare Assessment Memo 1/5/26 1/16/26 12

1.6 Prepare preliminary design based on assessment and scope items 1/9/26 1/23/26 15

2.0 Schematic Design & Design Development - 10 weeks

2.1 Develop schematic designs of interiors for Main Lobby 1/26/26 2/13/26 19

2.2 Prepare rendered views of Lobby 2/2/26 2/20/26 19

2.3 Provide materials, finishes, & fixture selections 1/26/26 2/20/26 26

2.4 Develop 60% complete drawing & specification package 1/26/26 3/13/26 47

2.5 Prepare 60% Cost Estimate 3/13/26 3/27/26 15

2.6 Review 60% documents & cost estimate with client 3/27/26 4/3/26 8

3.0 90% CONSTRUCTION DOCUMENTS - 12 weeks

3.1 Development of CD drawing & specifications 4/6/ 26 5/29/26 54

3.2 Final set coordination 6/1/26 6/5/26 5

3.3 Cost Estimator to provide 90% Cost Estimate 6/5/ 26 6/19/26 15

3.4 Review 90% Package with City 6/19/26 6/26/26 8
h
e
ce

4.0 PLAN CHECK SUBMITTAL (estimate 3 months), BIDDING
ASSISTANCE (minimum 3 months)
Initiate Plan Check Process 6/26/26
Finalize Bid Document Set/ Issue for Construction S et TBD Provide assistance and check-ins during bid process TBD C
ell 5.0 CONSTRUCTION ADMINISTRATION (estimate 8 months) TBD
Fullerton Police Department Building Repair
& Rehabilitation
Mon, 12/8/2025

ESTIMATED PROJECT SCHEDULE
22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8

S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F May 4, 2026 Apr 20, 2026 Apr 27, 2026 Mar 30, 2026 Apr 6, 2026 Apr 13, 2026 Feb 23, 2026 Mar 2, 2026 Mar 9, 2026 Mar 16, 2026 Mar 23, 2026

Cr
ea
te
a
Enter Company Name in cell B2.

Enter the name of the Project Lead in cell B3. Enter the Project Start date in cell E3. Project Start: label is in cell C3.

T
h
1 C
T
hi TASK START END DAYS
C
ell 1.0 Assessment & Preliminary Design - 7 weeks
C
ell Project Awarded 12/8/25
R
o 1.1 Kick-off mtg w/ Client & Team 12/10/25 12/16/25 7

1.2 Site Investigation & Field Verifications 12/16/2 5 12/22/25 7

1.3 Prepare base drawings 12/23/25 1/9/26 18

1.4 Meetings to Indentify & coordinate specifications with City/ PD Staff 1/5/26 1/9/26 5

1.5 Prepare Assessment Memo 1/5/26 1/16/26 12

1.6 Prepare preliminary design based on assessment and scope items 1/9/26 1/23/26 15

2.0 Schematic Design & Design Development - 10 weeks

2.1 Develop schematic designs of interiors for Main Lobby 1/26/26 2/13/26 19

2.2 Prepare rendered views of Lobby 2/2/26 2/20/26 19

2.3 Provide materials, finishes, & fixture selections 1/26/26 2/20/26 26

2.4 Develop 60% complete drawing & specification package 1/26/26 3/13/26 47

2.5 Prepare 60% Cost Estimate 3/13/26 3/27/26 15

2.6 Review 60% documents & cost estimate with client 3/27/26 4/3/26 8

3.0 90% CONSTRUCTION DOCUMENTS - 12 weeks

3.1 Development of CD drawing & specifications 4/6/ 26 5/29/26 54

3.2 Final set coordination 6/1/26 6/5/26 5

3.3 Cost Estimator to provide 90% Cost Estimate 6/5/ 26 6/19/26 15

3.4 Review 90% Package with City 6/19/26 6/26/26 8
h
e
ce

4.0 PLAN CHECK SUBMITTAL (estimate 3 months), BIDDING
ASSISTANCE (minimum 3 months)
Initiate Plan Check Process 6/26/26
Finalize Bid Document Set/ Issue for Construction S et TBD Provide assistance and check-ins during bid process TBD C
ell 5.0 CONSTRUCTION ADMINISTRATION (estimate 8 months) TBD
Fullerton Police Department Building Repair
& Rehabilitation
Mon, 12/8/2025

ESTIMATED PROJECT SCHEDULE
9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S Jun 8, 2026 Jun 15, 2026 Jun 22, 2026 May 11, 2026 May 18, 2026 May 25, 2026 Jun 1, 2026

TAB 7

F EES & RA T ES

CONSULTANT FEES
Anticipated construction budget:
$2,000,000.00
Total:
percentage of construction budget:
$134,205 6.71%
$1,150.00 $0.00 $13,248.00 $1,403.00 $3,680.00 $19,481 0.97% $3,760.50 $7,521.00 $12,535.00 $1,253.50 $4,140.00 $29,210 1.46% $1,380.00 $2,300.00 $3,680.00 $920.00 $1,610.00 $9,890 0.49% $0.00 $11,385.00 $7,590.00 $0.00 $0.00 $18,975 0.95%
$3,000
$227,111 11.36% $17,677 TOTAL per Task: $55,081 $78,903 $18,641 Reimbursables
MEP Engineer
Landscape Architect
Cost Estimator
$41,850.00
Plan Check/ Bidding/ For
Construction Set
$14,100.00
$53,810
Fullerton Police Department Building Repair & Renovation Architect
Structural Engineer
$44,380.00 $33,875.00
Assessment & Preliminary
Design
$12,350.00
Schematic Design/ Design
Development
Construction Administration
(anticipate 8 months)
Construction Documents

PROJECT F EES & LEVEL OF EF FORT

HOURS HOURS HOURS HOURS HOURS TOTAL
Architectural
Principal In Charge 10 15 25 10 48 108
Architect QA/QC 0 20 25 10 20 75
Project Architect 20 80 140 40 144 424
Designer/ Drafting 80 160 100 40 72 452
$102,175
$15,801
$25,070
$8,280
$173,301
Fee to be added at time of
construction award

RA T E SHEET

DUNBAR ARCHITECTURE - ARCHITECT OF RECORD
Principal/ Project Manager $225/hr
Project Architect / CASp $185/hr
Architect/ QAQC $165/hr
Design Assistant $85/hr

WHEELER & GRAY - STRUCTURAL ENGINEERING
Principal $250/hr
Project Structural Engineer $200/hr
Design Structural Engineer $175/hr
CAD Operator/ Designer $160/hr

MEP CALIFORNIA ENGINEERING CORP - MEP ENGINEERING
Principal $295/hr
Associate Principal $270/hr
Associate $250/hr
Sr. Project Manager $195/hr
Project Manager $185/hr
Sr. Engineer $175/hr
Engineer II $155/hr
Engineer I $140/hr
Principal Designer $165/hr
Sr. Designer $155/hr
Designer II $125/hr
Designer I $115/hr
BIM Lead $165/hr
BIM Associate $125/hr
HLCM INC. - COST ESTIMATOR
Principal $165/hr
Chief Estimator $165/hr
Sr. Cost Manager $165/hr
Sr. Cost Estimator $165/hr

EXHIBIT C

CERTIFICATES OF INSURANCE