Agenda Report
Fullerton City Council
MEETING DATE: JANUARY 20, 2026
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: STEPHEN BISE, P.E., DIRECTOR OF PUBLIC WORKS PREPARED BY: ROBERT PEREZ, FLEET MANAGER
SUBJECT: $286,741.24 PURCHASE ORDER WITH COASTLINE EQUIPMENT FOR WHEEL LOADER PURCHASE
SUMMARY
Approve $286,741.24 purchase order for Coastline Equipment to purchase a Street Maintenance Division wheel loader as part of the City Vehicle Replacement Program.
PROPOSED MOTION
Authorize Administrative Services Director, or designee, to issue a $286,741.24 Purchase Order to Coastline Equipment for one wheel loader through the Sourcewell Cooperative Purchasing Contract No. 011723-JDC.
ALTERNATIVE OPTIONS
Approve the Proposed Motion.
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
None.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2025–26 Adopted Budget has sufficient funding within the Vehicle Replacement Fund (Fund 64) to purchase the $286,741.24 wheel loader . This vehicle replacement aligns with the approved Vehicle Replacement Schedule and requires no additional appropriation.
BACKGROUND AND DISCUSSION
The Public Works Department relies on wheel loaders for daily operations, including material handling, excavation, debris removal and emergency response. The existing unit, No. 611B, has reached the end of service life and requires frequent repairs, causing extended downtime and increased risk of failure during critical field operations.
Replacing this unit would significantly improve operational reliability, fuel efficiency and emissions safety standards compliance, while reducing maintenance costs and minimizing service disruptions. Wheel loaders are essential for infrastructure maintenance and rapid response during storms and other emergencies.
Staff recommends purchasing the wheel loader through Coastline Equipment using the Sourcewell Cooperative Purchasing Contract No. 011723-JDC. Fullerton Municipal Code Section 2.64 and City Procurement Policy 4.1.2 permit cooperative purchasing using cooperative purchasing agreements in lieu of formal bidding when another public agency competitively solicited the contract. Public agencies use cooperative purchasing as a best practice to streamline vehicle purchases.
Sourcewell bidding procedures meet cooperative purchasing requirements. Coastline Equipment was awarded Sourcewell Contract No. 011723-JDC to purchase the wheel loader vehicle. This purchase complies with City procurement policy, supports the Vehicle Replacement Program and helps the Public Works Department maintain reliable service for residents.
Attachments:
Attachment 1 – Coastline Equipment Quote No. 1225964
Attachment 2 – Sourcewell Contract No. 011723-JDC
cc: Interim City Manager Eddie Manfro
Coastline Equipment Purchase Order
January 20, 2026 – Page 1