Agenda Report
Fullerton City Council
MEETING DATE: JANUARY 20, 2026
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: STEPHEN BISE, P.E., DIRECTOR OF PUBLIC WORKS PREPARED BY: ROBERT PEREZ, FLEET MANAGER
SUBJECT: $129,817.28 PURCHASE ORDER WITH NATIONAL FLEET GROUP FOR POLICE CRIME SCENE VAN
SUMMARY
Approve $129,817.28 purchase order for National Fleet Group to design and build a Police Department Crime Scene Van as part of the City Vehicle Replacement Program.
PROPOSED MOTION
Authorize Administrative Services Director, or designee, to issue a $129,817.28 Purchase Order to National Fleet Group for a Crime Scene Van through the Sourcewell Cooperative Purchasing Contract No. 091521-NAF.
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
None.
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Infrastructure and City Assets.
FISCAL IMPACT
The Fiscal Year 2025-26 Adopted Budget Vehicle Replacement Fund (Fund 64) has sufficient funding for the $129,817.28 crime scene van purchase This vehicle replacement aligns with the Vehicle Replacement schedule and requires no additional appropriation.
BACKGROUND AND DISCUSSION
This vehicle is essential to Police Department daily operations including personnel, evidence and specialized equipment transport, forensic investigation support and facilitating scheduled and emergency responses. The existing crime scene truck, Unit No. 863B, has reached the end of reliable service life and requires frequent repairs, extended downtime and presents an increasing risk of failure during critical field operations.
Replacing this unit would enhance operational reliability, improve fuel efficiency and comply with emissions and safety standards. Newer vehicles are less prone to mechanical failure, reducing maintenance costs and the likelihood of service interruptions. This van is critical for Police Department investigative capabilities, rapid evidence collection and timely response to public safety incidents.
Staff recommends purchasing the replacement crime scene van through National Fleet Group using the Sourcewell Cooperative Purchasing Contract No. 091521-NAF. Fullerton Municipal Code Section 2.64 and the City Procurement Policy 4.1.2 permit cooperative purchasing agreements in lieu of formal bidding when another public agency competitively solicited the contract. Cooperative purchasing streamlines vehicle purchases and used widely by public agencies as best practice.
Sourcewell bidding procedures meet purchasing requirements. National Fleet Group was awarded Contract No. 091521-NAF to purchase the crime van vehicle. This purchase complies with City procurement rules and procedures while achieving cost efficiency and operational readiness. This replacement supports the City Equipment Replacement Program and ensures the Police Department provides reliable, timely and effective service to the community.
Attachments:
Attachment 1 – National Fleet Group Quote No. 32978
Attachment 2 – Sourcewell Contract No. 091521-NAF
cc: Interim City Manager Eddie Manfro
$129,817.28 Purchase Order with PB National Fleet Group December 16, 2025 - Page 3
National Fleet Group Purchase Order
January 20, 2026 - Page 2