Agenda Report
Fullerton City Council
MEETING DATE: APRIL 7, 2026
TO: CITY COUNCIL / SUCCESSOR AGENCY
SUBMITTED BY: Laura Giannetti-Mercer, Acting Director of HUMAN RESOURCES PREPARED BY: lAURA GIANNETTI-MERCER, Acting director of human resources SUBJECT: CLASSIFICATION PLAN UPDATE FOR ADMINISTRATIVE AIDE / CITY COUNCIL, SECRETARY AND ADMINISTRATIVE ASSISTANT SERIES
SUMMARY
Proposed amendment to the City of Fullerton Personnel Classification Plan related to the classification specifications for Administrative Aide / City Council, Secretary and Administrative Assistant Series.
PROPOSED MOTION
Adopt Resolution No. 2026-XXX.
RESOLUTION NO. 2026 – XXX – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FULLERTON, CALIFORNIA, ADOPTING, UPDATING AND DELETING CERTAIN PERSONNEL CLASSIFICATION PLAN SPECIFICATIONS AND AMENDING RESOLUTION NO. 2023-052 (FULLERTON MUNICIPAL EMPLOYEES FEDERATION) APPENDIX A1 AND RESOLUTION NO. 2023-064 RELATING TO COMPENSATION FOR CONFIDENTIAL / NONREPRESENTED EMPLOYEES APPENDIX A
ALTERNATIVE OPTIONS
Approve the Proposed Motion
Do not approve the Proposed Motion
Other options brought by City Council.
STAFF RECOMMENDATION
Staff recommends the Proposed Motion.
CITY MANAGER REMARKS
None
PRIORITY POLICY STATEMENT
This item matches the following Priority Policy Statement:
Fiscal and Organizational Stability.
FISCAL IMPACT
This item generates no fiscal impact.
BACKGROUND AND DISCUSSION
Administrative Aide Series
The Secretary classification specification was last revised in 2001. At the time, the term Secretary was an appropriate job title for administrative support professionals. However, this job title is now considered outdated in the modern workplace. Staff recommends retitling Secretary to Administrative Aide, which more closely aligns with current professional standards.
The City’s Classification Plan also includes Administrative Aide / City Council which was established in 2007 as part of a classification and compensation review of administrative support positions. As a result of the review, the Secretary assigned to the City Manager’s Office was reclassified to Administrative Aide / City Council.
Given that Administrative Aide / City Council is an Administrative Aide with specialized responsibilities and higher rate of pay, staff proposes creating the Administrative Aide Series, which will include Administrative Aide and Administrative Aide / Confidential at the current Secretary rate of pay and Administrative Aide / City Council will stay at its current pay rate. As with Administrative Aide / City Council, and Secretary for which it is replacing, Administrative Aide will be assigned to the Fullerton Municipal Employees Federation (FMEF) bargaining group and Administrative Aide / Confidential will be assigned to the Confidential / NonRepresented employee group, which is limited to employees assigned to Administration, Administrative Services or Human Resources as they will have exposure to matters involving employee-employer relations and labor negotiations (e.g., proposed agreements). Additionally, language has been added to facilitate progression within the Administrative Aide series. Should there be a future need to assign dedicated administrative support to the City Council, incumbents will have the opportunity to administratively promote from Administrative Aide or Administrative Aide / Confidential to Administrative Aide / City Council if they meet the required experience, knowledge, and work performance metrics. Updates have also been made to address outdated language and/or formatting changes.
Staff proposes placing Administrative Aide at the same range for Secretary in the FMEF salary schedule, which is salary range 340 ($50,625 - $64,613). Staff also proposes revising salary range 800 of the Confidential / NonRepresented salary schedule to equal range 340 for Administrative Aide/Confidential.
As staff has not proposed any salary changes, this item has no fiscal impact.
Administrative Assistant Series
This series was established in 2021 and included the classification of Administrative Assistant / Confidential for employees assigned to either Human Resources or Administrative Services due to their involvement in and exposure to matters related to employer-employee relations and may have access to or may prepare confidential labor-related materials and information. However, it was intended that Administrative Assistants assigned to Administration also be included, as they also have the same exposure to and involvement in these matters. Due to this oversight, staff proposes revising Administrative Assistant / Confidential to also include assignment to Administration. Updates have also been made to address outdated language and / or formatting changes.
As staff has not proposed any salary changes, this item has no fiscal impact.
Accounting Technician
The classification of Accounting Technician was inadvertently omitted from Appendix A1, “Allocation of Classifications to Salary Ranges” of Memorandum of Agreement between the City and the FMEF on December 5, 2023. Staff requests the appendix be corrected retroactive to December 5, 2023, to include Accounting Technician at the same salary range in effect at the time of its omission. This action has no fiscal impact.
Attachments:
Attachment 1 – Draft Resolution No. 2026-XXX
Attachment 2 – Administrative Aide Series Redline
Attachment 3 – Administrative Assistant Series Redline
cc: City Manager Eddie Manfro
Proposed Classification Plan Update
April 7, 2026 - Page 2