CITY OF FULLERTON
REQUEST FOR QUALIFICATION
PROFESSIONAL
ARCHITECTURAL/ENGINEERING/PLANNING/ENVIRONMEN
TAL SERVICES INVOLVING DESIGNATED CAPITAL
IMPROVEMENT PROGRAM PROJECTS AT FULLERTON
MUNICIPAL AIRPORT
2526-RFQ-012
PROPOSAL DUE:
JUNE 26, 2026, 4:30 PM
For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityoffullerton
Table Of Contents
1. SECTION I
1.1. NOTICE OF REQUEST FOR PROPOSALS
2. SECTION II
2.1. INTRODUCTION
2.2. MINIMUM QUALIFICATIONS
2.3. SUPPLEMENTAL PROJECT DESCRIPTIONS
2.4. SCOPE OF WORK
3. SECTION III
3.1. INSTRUCTIONS TO PROPOSERS
3.2. INSURANCE REQUIREMENTS
3.3. TECHNICAL PROPOSAL
4. SECTION IV
4.1. EVALUATION AND AWARD
4.2. EVALUATION CRITERIA
5. SECTION V
5.1. VENDOR QUESTIONNAIRE
5.2. ATTACHMENTS
Attachments:
A - PSA - Standard -Master-SAMPLE
1. SECTION I
1.1. NOTICE OF REQUEST FOR PROPOSALS
1.1.1. NOTICE IS HEREBY GIVEN
The City of Fullerton is requesting Proposals from qualified airport planning, engineering, and environmental firms for the completion of plans and specifications necessary to complete various improvement projects involving designated capital improvement projects at the Fullerton Municipal Airport. These various projects are part of the five-year Airport Capital Improvement Program (ACIP) submittal to FAA LAX-ADO.
Interested firms shall submit their proposal no later than 4:30 pm on Friday, June 26, 2026.
This Request for Qualifications (RFQ) provides information on the City of Fullerton, the required scope of services, the consultant/contractor selection process, and the minimum information that must be included in the RFQ Response. Selection of the approved consultant will be based upon overall staff qualifications, relevant design experience, and demonstrated familiarity with the FAA project development process. The final contract for professional services will be in conformance with the provisions of FAA AC 150/5100-14E, "Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects" and Title 49 CFR Part 26 ”Participation by Disadvantage Business Enterprises in Department of Transportation Programs.”
Prior to the award of contract, the City reserves the right to cancel this request for proposals without notice. The scope of the various project improvements are covered under federal grant assurances and jurisdiction, requiring interaction and coordination with the Federal Aviation Administration (FAA) Los Angeles Airports District Office (ADO).
Parties submitting proposals shall be prepared to perform all work in accordance with FAA, State, and local policies and guidelines. The final scope of work and schedule will be negotiated upon selection of the most qualified firm, and subject to the availability of federal and state grants. The final scope and fee for each project will be negotiated separately upon FAA approval to fund the projects, or by fiscal year.
Please note that the City is seeking a Statement of Qualifications proposal, in which a "Cost Proposal" or "Fee Schedule" is not being requested at this time. The City is seeking to award multiple on-call professional services agreements with the firms selected to perform the required scope of services based on a number of qualifying and determinable factors, as outlined in this RFP. Once the top ranked firm is selected, the City will seek a Cost Proposal for said Project. Proposals will be evaluated based on firm’s qualifications and experience, ability to perform scope of services and implementation plan, and any other criteria set out herein this RFQ. The City shall be the sole judge of the qualifications and services and reserves the right to select firm(s) on any basis or weighted criteria that is in the best interests of the City.
1.1.2. BACKGROUND
The City of Fullerton is located 22 miles southeast of metropolitan Los Angeles, in the center of North Orange County. Fullerton is a full-service, general law city that was incorporated in 1904. Fullerton is renowned for its unique mix of residential, commercial, industrial, educational, and cultural environments and is known for being “the Education Community”. Fullerton has 52 City parks, a museum, a cultural center, a public library, a golf course, and 29 miles of recreational trails. Fullerton provides an outstanding quality of life for both residents and businesses. At 22.4 square miles, Fullerton is also one of the largest cities in Orange County by area and is the sixth most populous.
1.1.3. SUBMITTAL DEADLINE
COMPLETE ELECTRONIC PROPOSALS MUST BE SUBMITTED NO LATER THAN Friday, June 26, 2026 at 4:30 pm PST via the City’s eProcurement portal, OpenGov at https://procurement.opengov.com/portal/cityoffullerton. Proposals submitted by email, mail, or fax, will not be accepted nor considered. Failure to upload due to electronic glitches is not a legitimate reason for proposals submitted after the deadline. The City may extend the deadline at its discretion. Please see instructions in Section 3 for details on how to submit a proposal to this RFQ.
It is not the responsibility of the City to notify potential bidders. Prospective bidders shall be notified via the City’s eProcurement portal, OpenGov at https://procurement.opengov.com/portal/cityoffullerton. Registration is free and prospective bidders and firms may select to be notified of all future bids posted by the City of Fullerton.
Proposed RFQ Schedule
** Proposed RFQ Schedule is “Tentative” and may be changed at the City’s discretion.
Interviews will be scheduled if required **
Release of RFQ: May 29, 2026
Question Submittal Deadline: June 12, 2026, 4:30pm
Response to Questions Posted: June 19, 2026, 4:30pm
RFQ Submittal Deadline: June 26, 2026, 4:30pm
Consultant Interviews: TBD
Agreement/Contract Finalized: August 2026
Agreement/Contract Award: August 2026
2. SECTION II
2.1. INTRODUCTION
The City of Fullerton is requesting proposals from qualified and experienced firms for
PROFESSIONAL ARCHITECTURAL/ENGINEERING/PLANNING/ENVIRONMENTAL
SERVICES INVOLVING DESIGNATED CAPITAL IMPROVEMENT PROGRAM PROJECTS AT FULLERTON MUNICIPAL AIRPORT.
It is the intent of the City of Fullerton to enter into a Professional Services Agreement (PSA) with a qualified aviation engineering consultant firm for a period of five (5) years. Services requested include general consulting, planning, environmental, engineering, surveying, geotechnical consulting and may include construction inspection/management services.
The scope of work may include, but not be limited to, the following projects as listed in Fullerton Municipal Airports five-year Airport Capital Improvement Plan:
• Update Airport Layout Plan
• South Aircraft Parking Ramp Pavement and Markings Rehabilitation • Southeast Hangars Rehabilitation - Phase II
• AAM/UAM Planning and Feasibility Studies
2.2. MINIMUM QUALIFICATIONS
Only those consultants with qualified experience as it relates to the services requested in this solicitation will be considered during the evaluation process. Consultant staff assigned to execute the scope of services must have relevant experience in providing the necessary services as described under the scope of services. All personnel assigned to complete the scope of work shall possess appropriate certifications or registrations as required by state and local agencies.
2.3. SUPPLEMENTAL PROJECT DESCRIPTIONS
The following projects are part of the five year Airport Capital Improvement Program (ACIP) submittal to FAA LAX-ADO.
2.3.1. SOUTH AIRCRAFT PARKING RAMP PAVEMENT AND MARKINGS REHABILTATION FY2028:
This project will include the in place pulverization of existing asphalt concrete parking ramp on the south side of the airport. Approximate project area is 150,000 square feet. New aircraft tie down anchors will be installed and striping will be replaced. Airport staff is also considering a revised layout for aircraft parking concurrent with this project.
2.3.2. SOUTHEAST HANGAR REHABILITATION FY2026/27 PHASES 1&2:
The southeast aircraft storage hangars are aging and are in need of upgrades such as new roofing, new rain gutters, electrical upgrades, paint, and new weather stripping. All work will need to be accomplished with hangar contents in place and well protected.
2.3.3. URBAN AIR MOBILITY/ADVANCED AIR MOBILITY:
Fullerton Airport has been identified as a key location for several different air taxi companies including JOBY Aviation, WISK Aero, and BETA Technologies. Feasibility and/or planning studies will need to be conducted to highlight electrical power for charging, aircraft parking, aircraft operations, and vehicle parking.
2.3.4. UPDATE AIRPORT LAYOUT PLAN (ALP):
Update ALP and Exhibit A Property Map to reflect new and proposed construction and other airfield modifications.
2.4. SCOPE OF WORK
The City of Fullerton is requesting proposals from qualified and experienced firms for
PROFESSIONAL ARCHITECTURAL/ENGINEERING/PLANNING/ENVIRONMENTAL
SERVICES INVOLVING DESIGNATED CAPITAL IMPROVEMENT PROGRAM PROJECTS AT FULLERTON MUNICIPAL AIRPORT.
It is the intent of the City of Fullerton to enter into a Professional Services Agreement (PSA) with a qualified aviation engineering consultant firm for a period of five years. Services requested include general consulting, planning, environmental, engineering, surveying, geotechnical consulting and may include construction inspection/management services.
The scope of work may include, but not be limited to, the following projects as listed in Fullerton Municipal Airports five-year Airport Capital Improvement Plan:
• Update Airport Layout Plan
• South Aircraft Parking Ramp Pavement and Markings Rehabilitation • Southeast Hangars Rehabilitation - Phase II
• AAM/UAM Planning and Feasibility Studies
3. SECTION III
3.1. INSTRUCTIONS TO PROPOSERS
3.1.1. Examination of Proposal Documents
By submitting a proposal, firm(s) represents that it has thoroughly examined and become familiar with the work required under this RFQ and is capable of performing quality work to achieve the City’s objectives.
3.1.2. Addenda
Any changes to the requirements will be made by written addendum to this RFQ and will be posted on OpenGov and City of Fullerton Bid Webpage. Any written addenda issued pertaining to this RFQ shall be incorporated into the terms and conditions of any resulting Agreement. City will not be bound to any modifications to or deviations from the requirements set forth in this RFQ as the result of oral instructions. Firms shall acknowledge receipt of addenda in their proposals.
If a Proposer discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFQ, the proposer should immediately provide the City written notice of the problem and request that the RFQ be clarified or modified. Without disclosing the source of the request, the City may modify the documents prior to the date fixed for submission of proposals by issuing an addendum.
If prior to the date fixed for submissions, a firm(s) knows of or should have known of an error in the RFQ but fails to notify the City of the error, the firm shall submit a proposal at their own risk, and if awarded a contract, shall not be entitled to additional compensation or time by reason of the error or its later correction.
3.1.3. Request for Information
Submitting Questions
All questions must be submitted and received by the City no later than 4:30 pm PST on Friday, June 12, 2026.
Request for clarifications, questions and comments must be submitted through the City’s eProcurement Portal at OpenGov (https://procurement.opengov.com/portal/cityoffullerton).
Registration is free and interested proposers can select to receive automatic bid notifications from the City.
City Responses
Responses from the City will be posted as an Addendum to this RFQ on the City’s eProcurement Portal, OpenGov to be posted no later than Friday, June 19, 2026.
City’s eProcurement Portal – OpenGov:
https://procurement.opengov.com/portal/cityoffullerton
General Inquiries
General questions regarding this RFQ are to be directed to the City’s Purchasing Division as follows:
Vanessa Slouka, Buyer
Email: [email protected]
Phone Number: (714) 738-6533
** Any contact outside of the City staff/representative shall be cause for disqualification **
3.1.4. California Public Records Act (CPRA)
All proposals submitted in response of this RFQ become the property of the City and under the Public Records Act (Government Code Section 7920.000 el. Seq.) are public record, and as such, may be subject to public review. However, the proposals shall not be disclosed until final negotiations are complete and/or recommendation for action is made to City Manager and/or the City Council.
If a proposer claims a privilege against public disclosure for trade secret or other proprietary information, such information must be clearly identified in the proposal. Note that under California Law, price proposal to a public agency is not a trade secret.
3.1.5. Acceptance of Proposals
A. City reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in proposals.
B. City reserves the right to withdraw or cancel this RFQ at any time without prior notice, and the City makes no representations that any contract will be awarded to any Proposer responding to this RFQ.
C. City reserves the right to postpone proposal openings for its own convenience.
D. Submitted proposals are not to be copyrighted.
E. City does not guarantee any work upon award of an agreement.
3.1.6. Pre-Contractual Expenses
City shall not, in any event, be liable for any pre-contractual expenses incurred by firm in the preparation of its proposal. Firm shall not include any such expenses as part of its proposal.
Pre-contractual expenses are defined as expenses incurred by firm(s) in:
A. Preparing its proposal in response to this RFQ;
B. Submitting that proposal to the City;
C. Negotiating with the City any matter related to this proposal; or any other expenses incurred by firm prior to date of award, if any, of the Agreement.
3.1.7. Joint Offers
Where two or more firms desire to submit a single proposal in response to this RFQ, they should do so on a prime-sub-consultant basis rather than as a joint venture. City intends to do business with a single firm per awarded agreement and not with multiple firms doing business as a joint venture.
3.1.8. Professional Services Agreement
The selected firm shall enter into an agreement with the City based upon the contents of the RFQ and the firm’s proposal. The City’s standard form of agreement is included as Attachment A. The firm shall carefully review the agreement, especially with regard to the indemnity and insurance provisions, and include with the proposal a description of any exceptions, technical or contractual, requested to the standard contract. It is highly unlikely the City will accept any changes, modifications, or waivers of any provision of this Agreement and the City has the right to reject any proposed changes.
If there are exceptions or are no exceptions, a statement to the effect shall be provided in Section 6.1 Vendor Questionnaire, Question 3.
3.1.9. City Business License
The successful consultant(s) and sub-consultants are required to obtain and maintain a City of Fullerton business license. The City business license shall be maintained for the duration of the Agreement. A current business license is not a prerequisite for submittal of the qualifications.
3.2. INSURANCE REQUIREMENTS
3.2.1. Commercial General Liability Insurance.
Consultant shall maintain commercial general liability insurance coverage in a form at least as broad as ISO Form #CG 00 01, with a limit of not less than $2,000,000 each occurrence.
If such insurance contains a general aggregate limit, it shall apply separately to the Agreement or shall be twice the required occurrence limit.
3.2.2. Business Automobile Liability Insurance.
Consultant shall maintain business automobile liability insurance coverage in a form at least as broad as ISO Form # CA 00 01, with a limit of not less than $1,000,000 each accident. Such insurance shall include coverage for owned, hired and non-owned automobiles.
3.2.3. Workers’ Compensation and Employers’ Liability Insurance.
Consultant shall maintain workers’ compensation insurance as required by the State of California and employers’ liability insurance with limits of not less than $1,000,000 each accident.
3.2.4. Professional Liability Insurance
Consultant shall maintain professional liability insurance appropriate to Consultant’s profession with a limit of not less than $2,000,000. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If policy is written as a “claims made” policy, the retro date of the policy shall be prior to the start of the contract work.
3.2.5. Employee/Officer Fidelity Bond
Consultant shall maintain a fidelity bond with a minimum limit of $1,000,000, providing coverage for the acts of all employees, officers and directors of Consultant.
3.2.6. Cyber Liability Insurance
Consultant shall maintain cyber liability insurance coverage with a limit of not less than $2,000,000 per claim and $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this Agreement and shall include but not be limited to claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines, penalties and credit monitoring expenses with limits sufficient to respond to these obligations.
3.2.7. Deductibles and Self-Insured Retentions
Any deductible or self-insured retention must be declared to and approved by City.
3.2.8. Other Insurance Provisions
The required insurance policies shall contain or be endorsed to contain the following provisions:
A. Commercial General Liability. City, its elected or appointed officials, officers, employees and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of Consultant, including materials, parts or equipment furnished in connection with such work or operations. Such coverage as an additional insured shall not be limited to the period of time during which Consultant is conducting ongoing operations for City but rather, shall continue after the completion of such operations. The coverage shall contain no special limitations on the scope of its protection afforded to City, its officers, employees and volunteers.
B. Commercial General Liability. This insurance shall be primary insurance as respects City, its officers, employees and volunteers and shall apply separately to each insured against whom a suit is brought or a claim is made. Any insurance or selfinsurance maintained by City, its officers, employees and volunteers shall be excess of this insurance and shall not contribute with it.
C. Professional Liability. If the Professional Liability policy is written on a “claims made” form, the Retroactive Date must be shown and must be before the date of the contract or beginning of contract work. The insurance must be maintained and evidence of insurance must be provided for at least (5) years after completion of the contract work. If the coverage is canceled or non-renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting coverage” for a minimum of five (5) years after completion of work.
D. Workers’ Compensation and Employers’ Liability Insurance. Insurer shall waive their right of subrogation against City, its officers, employees and volunteers for work done on behalf of City.
E. Employee/Officer Fidelity Bond, City shall be named as third party beneficiary for losses arising from work done on behalf of City.
F. All Coverages. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to City.
G. If Consultant maintains higher limits or has broader coverage than the minimums shown above, City requires and shall be entitled to all coverage, and to the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
H. Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein and Consultant shall ensure that City is an additional insured on insurance required from subconsultants.
I. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.
3.3. TECHNICAL PROPOSAL
Proposal Format and Content
This section provides the requirements which the City will look for and expect to be included in the proposal.
Electronic proposals shall be submitted electronically in a format that will print on 8 ½” x 11" size paper. Charts and schedules must adhere to this requirement as well. Proposals should not include any unnecessary elaborate or promotional material. Lengthy narrative is discouraged, and presentations should be brief and concise. Links to sample work should be clearly labeled and identified in the proposal.
The Proposal should be presented in the order shown and include the following:
3.3.1. Letter of Transmittal
The Letter of Transmittal shall be high-level and concise (recommended no more than 1 page), addressed to the City of Fullerton, and at a minimum contain the following:
A. Express the firm’s intent and formal interest in applying for this RFQ and why their firm’s services are advantageous/beneficial to the City.
B. Identification of proposer that will have contractual responsibility with the City.
Identification shall include legal name of company, corporate address, and telephone number. Include name, title, address, email and telephone number of the contact person identified during period of proposal evaluation.
C. Identification of all proposed sub-consultants (if applicable) including legal name of company, contact person’s name and address, and phone number.
D. Acknowledgment of receipt of all RFQ addenda, if any.
E. A statement to the effect that the proposal shall remain valid for a period of no less than 120 days from the date of submittal.
F. Signature of a person authorized to bind proposer to the terms of the proposal.
G. Signed statement attesting that all information submitted with the proposal is true and correct.
3.3.2. Qualifications & Experience
This section of the proposal should establish the ability of the firm(s) to satisfactorily perform the required work by reasons of: experience in performing work of the same or similar nature; demonstrated experience working with other public agencies; strength and stability of the firm(s); staffing capability; work load; record of meeting schedules on similar contracts; and supportive client references. Most recent references are preferrable.
Proposer to provide:
A. An overview of the proposal (including the firm’s relevant experience), a summary of the firm’s understanding of the requested Scope of Work, and its approach to providing those services.
B. A brief description of your firm’s background, size, office locations in California, including a narrative addressing performance record, experience in similar advisory services, quality of work, and ability to commit necessary time and resources to perform the Scope of Services described herein.
C. Qualifications of individuals to be assigned to perform the functions described in the Scope of Services herein.
D. List any disciplinary or investigative action, including audits, in the past five (5) years conducted by any professional body or local, state, or federal branch of government of your Firm.
E. List any and all litigation, pending or final, to which you are a party that is related or similar to the services being solicited in the past five (5) years.
F. References – Please provide at least three (3) client references for whom your firm has performed similar work to that requested in this RFQ during the past five (5) years. For each client, please provide the name, title, street address, telephone number, and email address.
G. Other Services – Please provide list of other services that your firm provides which are not identified in the Scope of Work but could be beneficial to the City.
3.3.3. Proposed Staffing and Organization
This section of the proposal should establish the method that will be used by the firm to manage the contract as well as identify key personnel assigned. Proposed staffing and organization are to be presented by firm identified in the Scope of Work.
Proposer to:
A. Provide education, experience and applicable professional credentials of contract staff. Include applicable professional credentials of “key” contract staff.
B. Identify primary Project Manager, role they will have with the City and primary office contact information.
C. Furnish brief resumes (no more than one page each) for key personnel.
D. Identify key personnel proposed to perform the work in the specified tasks and include major areas of subcontract work. Include the person's name, current location, and proposed position for this project, current assignment, and level of commitment to that assignment, availability for this assignment and how long each person has been with the firm.
E. Include an organization chart that clearly delineates communication/reporting relationships among the staff, including sub-consultants.
3.3.4. Detailed Work Plan
Proposer shall provide a narrative that addresses the Scope of Work and shows proposer's understanding of City's needs and requirements.
The Proposer shall:
A. Describe the proposed approach and work plan for completing the services specified in the Scope of Work. The description of the approach shall discuss the services in sufficient detail to demonstrate the proposer’s ability to accomplish the City’s objectives.
B. Describe the timeline for the work plan for completing the services specified in Scope of Work.
C. Describe approach to managing resources, including a description of the role(s) of any sub-consultants, if applicable, their specific responsibilities, and how their work will be supervised. Identify methods that proposer will use to ensure quality, budget, and schedule control.
3.3.5. Appendices
Information considered by Proposer to be pertinent to this agreement and which has not been specifically solicited in any of the aforementioned sections may be placed in a separate appendix section. Please note that this does not constitute an invitation to submit large amounts of extraneous materials. Appendices should be relevant and brief.
3.3.6. Fee Schedule / Cost Proposal
Cost proposals are NOT requested at this time and should not be submitted with your Statement of Qualifications proposal. Upon City’s evaluation of proposals, the top-ranked firm will be asked to provide project Cost Proposal for consideration.
4. SECTION IV
4.1. EVALUATION AND AWARD
4.1.1. Evaluation Criteria
City will evaluate the proposals received based on the following criteria outlined below and may utilize various weighting factors for different criteria or sub-criteria. Respondents who are not actively engaged in providing services of the nature proposed in their response to this request and/or who cannot clearly demonstrate to the satisfaction of the City their ability to satisfactorily perform the work in accordance with the requirements set forth in this request will not be considered. The City shall be the sole judge of the qualifications and services and its decision shall be final. Discussions may be conducted with respondents who submit qualifications determined to be reasonably acceptable of being selected for award.
City will evaluate the proposals received based on the criteria listed in the Evaluation Criteria Section.
The City will select a firm based upon the completeness and adherence to RFQ instructions, responding firms’ qualifications and experience, project management approach and work plan or implementation plan, as well as responses to any requests for information as set forth herein to this RFQ. If any addenda are made to the RFQ, the information provided will be considered as well. It should be noted that none of these factors in and of themselves are determinative, and the City reserves the right to select a firm on any basis that is in the best interests of the City.
The City may contact firms in response to questions raised in their proposals and the City reserves the right to cancel this solicitation without selecting any firms.
4.1.2. Evaluation Procedure
An Evaluation Committee will be selected to review and evaluate all proposals. The Evaluation Committee will be comprised of City staff and may include outside consultants to review all proposals submitted. The City of Fullerton reserves the right to request clarification of additional information from any firm at any time. After the proposals are evaluated, the City may elect to interview all, some, or none of the firms to help clarify and better evaluate each proposal. Firms may be asked to submit additional documentation at or after the interview stage or prepare a presentation. Please note that Interviews are at the City’s sole discretion and are not a requirement to make any recommendation to award an agreement.
Based upon evaluation of the proposals and any interviews (if conducted), the Evaluation Committee will recommend the top-ranked firms to award an agreement to the City Manager and/or City Council (if necessary).
The City reserves the right to select a firm without conducting interviews or abandon this RFQ. Final selection of firm and authority awarding agreements to proceed with these services shall be at the sole discretion of the City and if required, City Council.
4.1.3. Award
After conclusion of the evaluation period, a “Notice of Intent to Award” will be sent to all proposers to this RFQ identifying the top firm selected. Award to any firm selected is contingent upon the successful negotiation of final agreement terms and the approval of City. The City reserves the right to negotiate final agreement terms with the selected firm prior to award, and expressly reserves the right to negotiate with several firms simultaneously. However, since the selection and award may be made without discussion with any firm, the Proposer’s proposal submitted should contain firm's most favorable terms and conditions.
Negotiations shall be confidential and not subject to disclosure to competing Proposers until an agreement is reached. If contract negotiations cannot be concluded successfully, the City may negotiate an agreement with the next best qualified Proposer or withdraw the RFQ. In the event the City does not approve the recommendation to award, the RFQ may be cancelled without any cost or obligation of City.
City Manager and/or City Council action will be requested by City staff to award agreements to the selected firm
4.1.4. Notification of Award
Firms who submit a proposal in response to this RFQ shall be notified regarding the firm(s) awarded an agreement. Such notification shall be made within seven (7) days of the date the agreement is awarded. Notice of Intent to Award will be sent to all firms who submitted a proposal via OpenGov, the City’s eProcurement platform, and will also be available on the City’s Bid Webpage www.cityoffullerton.com/business/bids-rfps.
4.2. EVALUATION CRITERIA
An evaluation team will be established to review and evaluate all proposals submitted. The proposals received will be scored based on the following criteria using a 100 point total.
The firm that receives the highest score shall be recommended for award of contract following approval of the City Council. The City of Fullerton reserves the right to reject any and all proposals. All questions and answers are public information.
The City of Fullerton will cooperate in any requests for permissions or approvals required, but all permissions and approvals are the responsibility of the proponent. All applicable local, state, and federal permits and/or approvals required shall be the responsibility of the project proponent.
No. Evaluation Criteria Scoring Method Weight (Points)
1. Recognition of overall project concepts,
objectives and potential problems.
0-100 Points 20
(20% of Total)
2. Responsiveness to requirements. 0-100 Points 10
(10% of Total)
3. Capability to perform all aspects of the
project.
0-100 Points 20
(20% of Total)
4. Recent experience with similar airports
or project of comparable size and nature
to the proposed projects.
0-100 Points 20
(20% of Total)
5. Current workload and capability to meet
schedule and/or deadlines.
0-100 Points 20
(20% of Total)
6. Qualifications of the designated senior
individual who will be responsible for
delivery of all services.
0-100 Points 10
(10% of Total)
5. SECTION V
5.1. VENDOR QUESTIONNAIRE
1. Confirmation*
The Firm confirms that all the information provided is true and accurate. ☐ Please confirm
*Response required
2. Status of Past and Present Contract Form*
Firm shall list the status of past and present contracts where either the firm has provided services as a prime contractor or a sub-consultant during the past five (5) years and the contract has ended or will end in termination, settlement or litigation.
A. Public Agency city/county/other:
B. Contact Name:
C. Phone:
D. Project Award Date:
E. Original Contract Value:
F. Term of Contract:
1. Status of Contract:
2. Identify claims/litigation or settlements associated with the contract:
*Response required
3. Exceptions*
If your company is taking exception to any of the specifications, terms or conditions (including insurance indemnification and/or proposed contract language) stated in this Request for Proposal, please indicate below and describe details:
A. No exceptions taken
B. Exception taken to the scope of work or specifications C. Exception taken to indemnification and insurance requirements D. Exception to proposed contract language
E. Other
Please explain in detail:
*Response required
4. Technical Proposal*
Please submit your COMPLETE proposal, NOT to include the Fee Proposal, according to the instructions in REQUIRED PROPOSAL CONTENT.
*Response required