Agenda — Garden Grove City Council, October 25, 2022

AGENDA
Garden Grove City
Council
Tuesday, October 25,
2022
6:30 PM
Community Meeting
Center 11300 Stanford
Avenue Garden Grove
California 92840
Steve Jones
Mayor
Diedre Thu-Ha Nguyen
Mayor Pro Tem - District 3
George S. Brietigam
Council Member - District 1
John R. O'Neill
Council Member - District 2
Patrick Phat Bui
Council Member - District 4
Stephanie Klopfenstein
Council Member - District 5
Kim B. Nguyen
Council Member - District 6
COVID-19 Information : Members of the public can address the City Council during the public comment portion of the meeting in person or via e-mail. If you plan to attend the meeting in person, masks or face coverings are required to be worn if you are not vaccinated. If you feel ill or are showing symptoms of COVID-19, please consider submitting comments by e-mail. Instructions are available on the City's website at https://ggcity.org/city-council/meetings-participation

Meeting Assistance
: Any person requiring auxiliary aids and services, due to a disability, to address the City Council, should contact the City Clerk's Office 72 hours prior to the meeting to arrange for accommodations. Phone: (714) 741-5040.

Agenda Item Descriptions
: Are intended to give a brief, general description of the item. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda.

Documents/Writings
: Any revised or additional documents/writings related to an item on the agenda distributed to all or a majority of the Council Members within 72 hours of a meeting, are made available for public inspection at the same time (1) in the City Clerk's Office at 11222 Acacia Parkway, Garden Grove, CA 92840, during normal business hours; (2) on the City's website as an attachment to the City Council meeting agenda; and (3) at the Council Chamber at the time of the meeting.

Public Comments
: Members of the public who attend the meeting in-person and would like to address the City Council are requested to complete a pink speaker card indicating their name and address, and identifying the subject matter they wish to address. This card should be given to the City Clerk before the meeting begins. General comments are made during "Oral Communications" and should be limited to matters under consideration and/or what the City Council has jurisdiction over.

Persons wishing to address the City Council regarding a Public Hearing matter will be called to the podium at the time the matter is being considered.

Manner of Addressing the City Council
: After being called by the Mayor, you may approach the podium, it is requested that you state your name for the record, and proceed to address the City Council. All remarks and questions should be addressed to the City Council as a whole and not to individual Council Members or staff members. Any person making impertinent, slanderous, or profane

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GARDEN GROVE
remarks or who becomes boisterous while addressing the City Council shall be called to order by the Mayor.If such conduct continues, the Mayor may order the person barred from addressing the City Council any further during that meeting.

Time Limitation: When any group of persons wishes to address the City Council on the same subject matter, the Mayor may request a spokesperson be chosen to represent the group, so as to avoid unnecessary repetition.At the City Council's discretion, a limit on the total amount of time for public comments during Oral Communications and/or a further limit on the time allotted to each speaker during Oral Communications may be set.

PLEASE SILENCE YOUR CELL PHONES DURING THE MEETING.

AGENDA

ROLL CALL: COUNCIL MEMBER BRIETIGAM, COUNCIL MEMBER

O'NEILL, COUNCIL MEMBER BUI, COUNCIL MEMBER KLOPFENSTEIN, COUNCIL MEMBER K. NGUYEN, MAYOR PRO TEM D. NGUYEN , MAYOR JONES

INVOCATION

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF

AMERICA

1. PRESENTATIONS

1.a. Community Spotlight recognizing Congressman Alan Lowenthal on his retirement from Congress and long career in public service.

1.b. Community Spotlight recognizing the Garden Grove Unified School District for their achievements in 2022 that include: Civic Learning Awards; California Pivotal Practice Awards; ranked among America's best high schools; best Communities for Music Education Award; and Hare School named California Model Continuation High School.

1.c.

Garden Grove Tourism Recovery update presented by Kevin Schjei, Garden Grove Tourism Improvement District Chairman and Junior Tauvaa, Visit Anaheim Marketing Director.

2. ORAL COMMUNICATIONS (to be held simultaneously with other legislative bodies)
RECESS

CONDUCT OTHER LEGISLATIVE BODIES' BUSINESS

RECONVENE

3. CONSENT ITEMS
(Consent Items will be acted on simultaneously with one motion unless separate discussion and/or action is requested by a Council Member .)

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3.a. Adoption of a Resolution of Commendation for Congressman Alan Lowenthal upon his retirement. ( Action Item)

3.b. Adoption of a Proclamation celebrating November 13th through 19th, 2022, as Nurse Practitioner Week. ( Action Item)

3.c. Approval to extend the Lease Agreement with the Credit Union of Southern California for property located at 11390 Stanford Avenue, Garden Grove. ( Action Item)

3.d. Authorization to increase a purchase order to National Auto Fleet Group for one (1) new Police Department patrol utility vehicle. (Cost: $11,712.97) ( Action Item)

3.e. Authorization to increase a purchase order to Stommel Inc., dba Lehr Auto for Police Department patrol vehicle outfitting. (Cost:
$75,000) (Action Item)

3.f. Approval of an Agreement with PetData, Inc., for the processing, issuance and collection of fees for animal pet licenses. (Cost: $53,000 annually) (Action Item)

3.g. Award a contract to Nobel Systems, Inc., for Enterprise Computerized Maintenance Management System Software. (Cost:
$63,000 annually) ( Action Item)

3.h. Receive and file minutes from the meeting held on September 27, 2022. (Action Item)

3.i. Receive and file warrants. ( Action Item)

4. COMMISSION/COMMITTEE MATTERS

4.a. Receive and File Measure O Citizen's Oversight Committee Annual Report for Fiscal Year 2021-22. ( Action Item)

5. ITEMS FOR CONSIDERATION

5.a. Approval of Amendment No. 4 to the agreement with CT&T Concrete Paving, Inc., for on-call concrete repair and
replacement. (Cost: $300,000) ( Action Item)

5.b. Annual Report for the Be Well OC Mobile Response Team Pilot Program and approval of a First Amendment with Be Well OC (Mind OC). (Cost: $450,000) ( Action Item)

6. MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY

MANAGER

7. ADJOURNMENT
The next Regular City Council Meeting is scheduled for Tuesday, November 8, 2022, at 5:30 p.m. in the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, California 92840.

Happy Early Birthday to Council Member O'Neill

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Agenda Item - 3.a.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Scott C. Stiles From: Maria Stipe
Dept.: City Manager Dept.: City Manager
Subject: Adoption of a Resolution of
Commendation for
Congressman Alan
Lowenthal upon his
retirement. (Action Item)
Date: 10/25/2022
Attached is a Resolution of Commendation for Congressman Alan Lowenthal in recognition of his long career in public service and retirement as California's 47th congressional district representative recommended for adoption.

ATTACHMENTS:

Description Upload Date Type File Name
Resolution of
Commendation 10/20/2022 Resolution Lowenthal_Reso_of_Commendation_II_(1).pdf

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Resolution of Commendation
Congressman Alan Lowenthal, 47th District
WHEREAS, Congressman Alan Stuart Lowenthal was born on March 8, 1941 in New York, NY, earning his Ph .D. from Ohio State University, the same university attended by Garden Grove founder, Alonzo G. Cook; and WHEREAS, In 1969, Congressman Lowenthal moved to Long Beach, CA to teach at California State University, Long Beach, and in 1992 was elected to the Long Beach City Council where he served for six years, followed by three terms in the state assembly, then two years in the state senate; and WHEREAS, In 2012, he successfully ran for the newly-created 47th District, one of the most ethnically -diverse districts in the nation that encompasses Garden Grove along with several other west ern Orange County and eastern Los Angeles County cities, that was followed by highly successful re-elections in 2014, 2016, 2018, and 2020; and
WHEREAS, An advocate of many noteworthy causes, Congressman Lowenthal rallied for millions of dollars in regional funding for key infrastructure projects that included the Garden Grove Chapman Avenue/Lamplighter Street fiber-optic traffic signal system , and the OC Streetcar project ; he also supported passage of the 2021 American Rescue Plan Act, which allocated $48 million in critical COVID-19 relief funds to the City, as well as the CARES Act that provided nearly $1.8 million for homeless prevention and nutrition services, along with the CARES Act’s Coronavirus Emergency Supplemental Funding Program directed to the Garden Grove Police Department’s COVID-19 response efforts; and
WHEREAS, In honor of long-time Garden Grove resident and Medal of Honor recipient Tibor Rubin, Congressman Lowenthal introduced legislation to rename the Department of Veteran Affairs Medical Center in Long Beach, as the Tibor Rubin VA Medical Center, that was signed into law in 2016 by President Obama; and
WHEREAS, Congressman Lowenthal co -hosted an annual Garden Grove Veteran’s Day flag raising ceremon y, as well as free local health care fairs, and attended countless Garden Grove community events, such as the Garden Grove Call to Duty Police Memorial; and
WHEREAS, After an illustrious 30 -year career in public service, Congres sman Alan Lowenthal will retire at the conclusion of his current term.

NOW, THEREFORE, BE IT RESOLVED, that the City of Garden Grove does hereby recognize and commend Congressman Alan Lowenthal on his retirement, expressing deepest appreciation for his valued contributions towards the betterment of Garden Grove, and wishing him many new wonderful memories ahead.

October 25, 2022

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Agenda Item - 3.b.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Scott C. Stiles From: Teresa Pomeroy
Dept.: City Manager Dept.: City Clerk
Subject: Adoption of a Proclamation
celebrating November 13th
through 19th, 2022, as Nurse
Practitioner Week. ( Action
Item)
Date: 10/25/2022
Attached is a proclamation recognizing Nurse Practitioner Week from November 13th through 19th, 2022, recommended for adoption.

ATTACHMENTS:

Description Upload Date Type File Name
Proclamation 10/17/2022 Proclamation 10-25-
22_Nurse_Practitioner_Week.pdf

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PROCLAMATION

“National Nurse Practitioner Week”
November 13th – 19th, 2022

WHEREAS, nurse practitioners (NPs) serve as trusted frontline healthcare providers in California;
WHEREAS, from the front lines of the pandemic to telehealth, NPs are rising to meet the needs of patients in all communities and practice settings; WHEREAS, NPs provide high-quality primary, acute and specialty care services while focusing on health promotion, disease prevention, health education and counseling, guiding patients to make smarter health and lifestyle choices every day; WHEREAS, there are 355,000 licensed NPs in the United States who have achieved advanced education and clinical training, building upon their initial registered nurse preparation;
WHEREAS, 22 states, the District of Columbia, Guam and the Northern Mariana Islands have implemented Full Practice Authority for NPs, granting patients full and direct access to outstanding care with better utilization through modernized state laws and improved policies to promote high quality, accessible, and cost effective health care; and WHEREAS, leading governmental and policy entities including the National Academy of Medicine, National Council of State Boards of Nursing, National Governors Association and Federal Trade Commission have taken notice of the benefits of NP Full Practice Authority and have endorsed such a regulatory model.

NOW, THEREFORE, the Garden Grove City Council, does hereby declare in recognition of the countless contributions that nurse practitioners have made over the past half century and will continue to make to the health and well-being of citizens in our state, November 13th through 19th, 2022, as Nurse Practitioner Week.

October 25, 2022

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Agenda Item - 3.c.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Scott C. Stiles From: Lisa L. Kim
Dept.: City Manager Dept.: Community and Economic
Development
Subject: Approval to extend the
Lease Agreement with the
Credit Union of Southern
California for property
located at 11390 Stanford
Avenue, Garden Grove.
(Action Item)
Date: 10/25/2022

OBJECTIVE
For City Council to approve the Sixth Amendment to the Credit Union of Southern California Lease (Sixth Amendment) for the continued use of office space at 11390 Stanford Avenue, Garden Grove.

BACKGROUND
The office located at 11390 Stanford Avenue owned by the City of Garden Grove (City) has been leased to Credit Union of Southern California and its predecessor, Golden West Cities Federal Credit Union (Golden West), since 1979. In 2002, the City and Golden West executed a lease amendment (First Amendment), extending the term for fifteen (15) additional years. In 2014, Credit Union of Southern California (CUSC) and Golden West merged and the lease was assigned to CUSC. In September 2016, Staff and CUSC negotiated another lease extension (Second Amendment) for three (3) additional years, with two (2) one-year options. In 2019, the City and CUSC executed the Third Amendment, the first of two (2) one-year options, extending the lease through December 1, 2020. In 2020, the City and CUSC executed the Fourth Amendment, extending the lease for the second one-year option through December 1, 2021, and negotiated for two (2) additional one-year lease extension options with the rent adjusted each year via Consumer Price Index (CPI), not to exceed three percent (3%). The first-year option extended the lease through December 1, 2022
.

DISCUSSION
The CUSC has requested to exercise the second, one-year lease extension option, extending the lease through December 1, 2023, the Sixth Amendment. The rent will be adjusted via CPI, calculated at 3.0% maximum, the new rent will be Five

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Thousand Eight Hundred and Ten Dollars and 18/100 Cents ($5,810.18) per month.

Additionally, the CUSC has requested for one (1) more one-year lease extension option to be added to the Sixth Amendment with the same CPI rent adjustment terms.

FINANCIAL IMPACT
Revenues generated from the Sixth Amendment in the amount of $5,810.18 per month or $69,722.12 for the year will be deposited into the City’s General Fund.

RECOMMENDATION
It is recommended that the City Council:

Approve the Sixth Amendment to the Lease Amendment with Credit Union of Southern California for continued occupancy of 11390 Stanford Avenue; and

Authorize the City Manager to execute the Sixth Amendment and make minor modifications as needed on behalf of the City.

By: Paul Guerrero, Real Property Agent
ATTACHMENTS:

Description Upload Date Type File Name
Credit Union of
Southern
California
Amendment No.
6 10/17/2022 Agreement Credit_Union_of_Southern_California_Amendment_No._6.docx

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•
•

SIXTH AMENDMENT TO LEASE AGREEMENT
This SIXTH AMENDMENT TO LEASE AGREEMENT (Sixth Amendment) is made and entered into this day of October , 2022, by and between the CITY OF GARDEN GROVE, a municipal corporation (City) and CREDIT UNION OF SOUTHERN CALIFORNIA, a California corporation (Tenant).

RECITALS
A. Whereas, the City and Golden West Cities Federal Credit Union pre viously entered into that certain Lease Agreement, dated November 19, 1991, as amended by that certain First Amendment to Lease Agreement, dated December 1, 2001 and Second Amendment to Lease Agreement dated November 22, 2016 (collectively, the “Lease”) pertaining to certain real property owned by the City located at 11390 Stanford Avenue, Garden Grove, CA, referred to herein as the “Premises.”

B. Whereas, Golden West Cities Federal Credit Union merged with Credit Union of Southern California and the Garden Grove City Council approved assignments of the Lease to Credit Uni on of Southern California.

C. Whereas, effective April 1, 2014, Credit Union of Southern California assumed, all of Golden West Cities Federal Credit Union’s rights, obligations, and liabilities as “Tenant” under the Lease.

D. Whereas, the City and Tenant desi re to amend the Lease to extend the term thereof subject to the terms set forth herein.

NOW THEREFORE, in consideration of the foregoing Recitals that are a substantive part hereof and the covenants herein contained, and in consideration of the terms and conditions of this Six th Amendment, City and Tenant agree as follows:

1. The monthly rental amount is hereby amended and changed to Five Thousand Eight Hundred and Ten Dollars and 18/100 Cents ($5,810.18) per month.

2. The termination date of the Lease is hereby amended from December 1, 2022 and is extended for an additional year, terminating on December 1, 2023.

3. The Tenant shall have the option to extend the term of the Lease for an additional one year. The Tenant shall provide the City with 90 -day advance written notice of its intent to exercise each one-year extension option prior to the expiration of the then current term. For the extension period, the monthly rental shall be adjusted by the C onsumer Price Index , not to exceed three percent (3%).

4. All other terms, covenants, and conditions set forth in the Lease shall remain in full force and effect.

[SIGNATURE PAGE FOLLOWS]

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----
IN WITNESS WHEREOF, the City and Tenant have executed the SIXTH AMENDMENT TO LEASE AGREEMENT as of the date first above written.

Date:

ATTESTED:

Teresa Pomeroy
City Clerk

APPROVED AS TO FORM:

Omar Sandoval
Garden Grove City Attorney
“CITY”

CITY OF GARDEN GROVE,
A municipal corporation

By:

Scott C. Stiles Dated
City Manager

“TENANT”

CREDIT UNION OF SOUTHERN CALIFORNIA
a California Corporation

By:

Title:

Dated:

Tax I.D.:

If TENANT, is a corporation, a Corporate
Resolution and/or Corporate Seal is required. If
a partnership, Statement of Partnership must be
submitted to CITY

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Agenda Item - 3.d.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Scott C. Stiles From: William E. Murray
Dept.: City Manager Dept.: Public Works
Subject: Authorization to increase a
purchase order to National Auto
Fleet Group for one (1) new
Police Department patrol utility
vehicle. (Cost: $11,712.97)
(Action Item)
Date: 10/25/2022

OBJECTIVE
To obtain City Council approval to increase a purchase order to National Auto Fleet Group for one (1) new Police Department patrol utility vehicle.

BACKGROUND
The Public Works Department Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. On April 12, 2022, the City Council approved a purchase order to National Auto Fleet Group in the amount of $38,188.88 for one (1) new 2022 Ford Police patrol utility vehicle. Due to the shortage of vehicle computer chips and other components, the vehicle was cancelled by the Ford factory and has moved to the 2023 model year. The cost of the 2023 model year increased substantially to a new cost of $49,901.85, a difference of $11,712.97.

DISCUSSION
Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process.

As a member, the City is able to utilize Sourcewell bid awards for vehicle and equipment purchases.

This vehicle is being purchased through Sourcewell contract #091521-NAF and will require an increase of $11,712.97 to purchase order #P221690 for a total of $49,901.85.

FINANCIAL IMPACT
The financial impact to the Fleet Management Fund would be $11,712.97. There is no impact to the General Fund.

RECOMMENDATION
It is recommended that City Council:

Authorize an increase of $11,712.97 to the current purchase order to National Auto Fleet Group for the purchase of one (1) new Police Department patrol utility vehicle; and

Authorize the appropriation of $11,712.97 from the Fleet Management Fund to the Fiscal Year 22/23 Budget.

By: Steve Sudduth, Equipment Maintenance Supervisor

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•
•
ATTACHMENTS:

Description Upload
Date Type File Name
Purchase
Order
#P221690
10/10/2022 Backup
MaterialPurchase_Order_#P221690.PDF
Nation Auto
Fleet Group
Quote 2023
Ford Utility
10/10/2022 Backup
MaterialCITY_OF_GARDEN_GROVE_FORD_UTILITY_NON_HYBRID_2023_PATROL_CANCELED_REQUOTE.docx

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ALHAMBRA, CA 91802‐1131
PO BOX 1131
72 HR LLC
V00092VENDOR:

P221690
PURCHASE ORDER
04/14/2022
Purchase Order No. must appear on all
packages, invoices, and shipping papers
SHIP TO:

PUBLIC WORKS ‐ ADMINISTRATION
ATTN: ADMINISTRATION
13802 NEWHOPE ST
GARDEN GROVE, CA 92843
VENDOR PHONE: 626‐457‐5590
ACCOUNTS PAYABLE: (714) 741‐5068
PURCHASING: (714) 741‐5052
CITY OF GARDEN GROVE
0 Attn: STEVE SUDDUTH
1Page:

TOTAL PRICEPRICEUNITQTYDESCRIPTIONITEM
Delivery Date:Net 30 / FOB DestinationTerms: PR205172Requisition #:

Contract Expiration Date: Buyer: NEAL MANALANSAN Bid Reference:
0001 2022 FORD POLICE INTERCEPTOR UTILITY 36,953.2533,980.00EA1.00 NON‐HYBRID VEHICLE
THIS VEHICLE IS AVAILABLE UNDER THE
NJPA/SOURCEWELL CONTRACT 091521‐NAF.

GL: 7025331515‐54010
0002 BLACK AND WHITE PAINT 1,141.881,050.00EA1.00
GL: 7025331515‐54010
0003 TRANSPORTATION FEE 85.0085.00EA1.00
GL: 7025331515‐54010
0004 TIRE TAX 8.758.75EA1.00
PRICE PER QUOTE DATED 7/9/22
PLEASE CONTACT STEVE SUDDUTH AT 714‐741‐5390
TO SCHEDULE DELIVERY.

THIS PURCHASE ORDER WAS APPROVED BY THE
CITY COUNCIL ON APRIL 12, 2022, PER THE
ATTACHED CITY COUNCIL MEETING AGENDA.

GL: 7025331515‐54010
TOTAL $38,188.88
I hereby certify that i have received, carefully weighed, measured, or counted the PLEASE SEE THE CITY'S TERMS AND CONDITIONS
BILL TO:
that the services indicated above have been performed in a satisfactory manner. items indicated above and that qualities and quantities are correctly stated or By:

Date:

CITY RECEIPT:

CITY OF GARDEN GROVE | SUBJECT: INVOICE SUBMISSION | ATTN: ACCOUNTS PAYABLE DEPT | PO BOX 3070 | GARDEN GROVE, CA 92842 A
Date: 04/14/2022
BY
Or send electronic version of your invoice to [email protected] 1Page:

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Purchase Order General Terms and Conditions
CITY OF GARDEN GROVE

1. In accepting the award of a purchase order from the City of Garden Grove, the Supplier agrees to having read and acknowledged these Conditions. If Supplier rejects To any such terms and conditions, Supplier shall notify City in writing within three (3) days after its receipt of the purchase order and withhold any acceptance of the purchase order and not start any performance, ship any goods or furnish any services in connection to the purchase order until such objection is settled in writing signed by City and Supplier.

2. This purchase order shall be governed by the laws of the State of California.

3. All sales, use, excise or similar taxes to be paid by City must be itemized separately hereon and on invoices. City is exempt from payment of Federal Excise Tax and supplier shall not charge this tax to City. Charges for Shipping and Handling should be separated and reflected on the invoice.

4. City's obligation to pay the sum herein stated for any one fiscal year shall be contingent upon the City Council appropriating the necessary funds. A fiscal year commences on July 1 and ends on June 30 of the following year. If the City Council fails to appropriate the necessary funds for any fiscal year, then the purchase order shall terminate at no additional cost or obligation to City.

5. Time is of the essence. If at any time Supplier believes that goods, materials, equipment, supplies ("item"), labor or services will not be made as scheduled, supplier shall immediately give notice stating the cause of the delay to City.

6. Supplier warrants that the items delivered and the work or services performed shall conform to the specifications, drawings, samples or other description specified by City and shall be fit and sufficient for the purpose intended, merchantable, of good materials and workmanship, in good working order and free from defect or faulty workmanship for a period of at least one year after delivery, unless otherwise agreed. When defective items or faulty workmanship is discovered, Supplier shall provide all labor, materials, parts and equipment to correct such defect or make such replacement at no expense to the City. Defective items not meeting City's specifications shall be held for Supplier's instructions at Supplier's risk and, if Supplier so directs, will be returned at Supplier's expense.

7. City shall not be liable for, and Supplier shall defend (with attorneys approved by City), indemnify, and hold harmless City and its officers, agents, employees and volunteers (collectively "City Parties"), against any aAnd all claims, deductibles, self‐insured retentions, demands, liability, judgments, awards, fines, mechanics' liens or other liens, labor disputes, losses, damages, expenses, charges or costs of any kind or character, including attorneys' fees and court costs ("Claims"), which arise out of or are In any way connected to the work performed by Supplier, and covered by this Agreement arising either directly or indirectly from any act, error, omission or negligence of Supplier or its officers, employees, agents, contractors, licensees or servants. Supplier shall have no obligation, however, to defend or indemnify City Parties from a Claim if it is determined by a court of competent jurisdiction that such Claim was caused by the sole negligence or willful misconduct of City Parties. 2Page:

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Purchase Order General Terms and Conditions
CITY OF GARDEN GROVE

8. City reserves the right to terminate this purchase order, or any part of it, at any time even though Supplier is not in default. On receipt of notice of termination, Supplier shall, unless such notice otherwise directs, immediately discontinue all work on the purchase order and deliver, if and as directed, to City all completed and partially completed items and work in process. This section shall not limit or affect the right of City to terminate this purchase order immediately upon Supplier's breach.

9. City reserves the right to terminate this purchase order or any part of it and reject delivery of items if delivery is not made when and as specified. Supplier shall be charged for any losses sustained by City by reason of such delay or failure, except losses caused by a delay for reasons beyond Supplier's reasonable control. Direct losses shall include any costs to City in excess of the purchase order price of obtaining items or services from other sources similar to those terminated or rejected.

10. Supplier shall not substitute items without approval of the City Purchasing Manager or designee.

11. Supplier shall keep confidential and not disclose or use in any way confidential business or technical information that the City may disclose in conjunction with this purchase order that Supplier may learn as a result of entering City property to deliver items or services or to perform work hereunder.

12. Supplier shall not assign this purchase order or any part hereof or any payments due hereunder or delegate any duties without City's prior written approval.

13. This purchase order shall not be amended, modified or rescinded, except by written agreement signed by the parties and expressly referring to this purchase order.

14. Supplier must comply with all applicable federal, state and local laws, rules, regulations and ordinances pertaining to the subject matter hereof, and shall obtain all necessary licenses and permits related to the items, work or services.

15. Supplier, its employees, and agents shall be considered independent contractors and not employees or agents of City.

16. City’s purchases are based on its actual needs and requirements. City is obligated only to purchase those items and those quantities that City needs and requires, regardless of any estimated quantities provided to the Supplier.

17. Shipping – Deliveries must be prepaid. City will not accept COD shipments. Packing lists must accompany each shipment, showing purchase order number, description and part number for each item.

Shipments must be identified as “PARTIAL” or “COMPLETE”. Over shipments, unless specifically authorized, will not be accepted.
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Purchase Order General Terms and Conditions
CITY OF GARDEN GROVE

18. Material is subject to Purchasing Division staff inspection and approval within a reasonable time after delivery; if specifications are not met, material may be returned at Supplier’s expense.

19. Invoicing – Within 45 days of delivery of goods or within 45 days following completion of performance of services, Supplier must promptly render an invoice for each partial or complete shipment or service performed which includes the purchase order number. Payment may be significantly delayed for late invoices or those invoices that do not include a purchase order number.

20. Payment –Unless otherwise specified, the City shall pay properly submitted invoices not more than 30 days after (i) the acceptance of goods or services by the City; and (ii) receipt of an undisputed invoice. Late payment penalties shall not apply to this order.

21. Insurance‐ Must provide and maintain $1,000,000 General Liability insurance (or as determined by City), and name the City of Garden Grove as an Additional Insured; Workers' Comp and Auto Liability also required.

22. Electronic Payment Program ‐ Vendors interested in enrolling in the electronic payment program should request an Electronic Payment form from [email protected] or by visiting the City's website www.ggcity.org.
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October 4, 2022

Mr. Steve Sudduth
City of Garden Grove
13802 New Hope St
Garden Grove, Ca 92843
Delivery Via Email

Dear Mr. Sudduth,
In response to your inquiry, we are pleased to submit the following for your consideration:

National Auto Fleet Group will sell, service and deliver at Garden Grove, new/unused 2023 Ford Police Utility Non-Hybrid responding to your requirement with the attached specifications for $ 44,454.00 plus Paint, Upfit State Sales Tax, and $8.75 tire tax (non-taxable). These vehicles are available under the Sourcewell (Formerly Known as NJPA) master vehicle contract# 091521-NAF.

Terms are net 30 days.

Delivery 120-150 Days ARO
National Auto Fleet Group welcomes the opportunity to assist you in your vehicle requirements.

Kevin Buzzard
National Law Enforcement Sales Manager
National Auto Fleet Group
Wondries Fleet Group
626-457-5590 O / 714-264-1867 C / [email protected] One unit
MSRP Selling Price Total
Savings Total Savings
2023 Ford Police
Interceptor Utility
Non Hybrid 48,040.00 44,454.00 7.46% 3,586.00
Black and White
Paint 1,250.00
Sub Total 45,704.00
Sales Tax 3,999.10
Tire Tax 8.75
Transport 190.00
Total 49,901.85

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National Auto Fleet Group
A Division of Chevrolet of Watsonvil l e
490 Auto Center Drive, Watsonvi lle, CA 95076
(855] 289-6572 • (855] BUY-NJPA • (831] 480-8497 Fax
Fleet@N ati on al AutoFI eetGrou p .com
@TOYOTA
Agenda Item - 3.e.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Scott C. Stiles From: William E. Murray
Dept.: City Manager Dept.: Public Works
Subject: Authorization to increase a
purchase order to Stommel
Inc., dba Lehr Auto for Police
Department patrol vehicle
outfitting. (Cost: $75,000)
(Action Item)
Date: 10/25/2022

OBJECTIVE
To obtain City Council approval to increase a purchase order to Stommel Inc. dba Lehr Auto for outfitting Police patrol vehicles.

BACKGROUND
The Public Works Department Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. On November 10, 2020, the City Council approved a purchase order to Stommel Inc. dba Lehr Auto in the amount of $175,000 per year for three (3) years with the option to extend for two (2) more years for a grand total of $875,000. Due to increased costs in materials and labor, along with an unexpected increase in the number of patrol vehicles needing to be outfitted, the purchase order has been exhausted with open unpaid invoices and vehicles that are still at the vendor being built.

DISCUSSION
Vehicle Maintenance is projecting an increase of $75,000 for the remainder of the current year's purchase order as well as an increase of the remaining three (3) years that were approved by the City Council.

FINANCIAL IMPACT
The financial impact to the Fleet Management Fund would be $75,000, for a total of $250,000. There is no impact to the General Fund.

Due to this increase, an additional $75,000 will need to be appropriated from the Fleet Management Fund to the Fiscal Year 21/22 and 22/23 budget.

RECOMMENDATION

Page 20 of 132 ends

It is recommended that City Council:

Authorize an increase to the current purchase order to Stommel Inc. dba Lehr Auto in the amount of $75,000 for a total of $250,000, and an increase of $75,000 per year for the remaining three (3) years; and

Authorize the appropriation of $75,000 from the Fleet Management Fund to the Fiscal Year 21/22 and 22/23 Budget.

By: Steve Sudduth, Equipment Maintenance Supervisor
ATTACHMENTS:

Description Upload Date Type File Name
Lehr Auto invoice 10/13/2022 Backup Material Lehr_invoice_S176125.pdf Lehr Auto invoice 10/13/2022 Backup Material Lehr_invoice_S174034.pdf Lehr Auto invoice 10/13/2022 Backup Material Lehr_invoice_S177022.pdf

Page 21 of 132 ends

•
•
Item No. Description Manufacturer
Name
Ord. Ship B/O Unit Price Total Price
Front End Equipment
BK2017ITU20 PB450L2 ALUM PUSH BUMPER 2 LT ION Setina 1 1 670.65 670.65 5V1R 500 V-SERIES WARNING LT RED Whelen 1 1 201.00 201.00 5V1B 500 V-SERIES WARNING LT BLUE Whelen 1 1 201.00 201.00 5FLANGEB 500 SER FLANGE KIT, BLK Whelen 2 2 7.80 15.60
FK0400ITU20 PB5 PB300/400 FENDER WRAP 2020-21 UTILITY Setina 1 1 415.20 415.20 SA315P SIREN SPEAKER 100W Whelen 1 1 179.99 179.99
SAK9 SPEAKER BRACKET Whelen 1 1
EX0011 PATROL POWER HARNESS FRT MNT PI UTIL 2020 Patrol Power 1 1 879.00 879.00 VTX609C VERTEX SUPER-LED LIGHT WHT Whelen 2 2 71.07 142.14 VTXADAPT TWIST IN ADAPTOR Whelen 2 2 7.00 14.00
Roof Equipment
HAF4016A 800MHZ ANTENNA, MOTOROLA Misc Radio Parts 2 2 28.10 56.20 AP-M2M2-CCWG Antenna; 2 Cell/LTE & 1 WiFi & GNSS Airgain 1 1 129.00 129.00 STPKT105 STRAP KIT UTILITY 2020- Whelen 1 1 38.00 38.00 Lightbar supplied by customer
Drivers Compartment
C-VS-1508-INUT 23" ULTRA-LOW-PROFILE ANGLED CONSOLE 2020 UTILITY Havis 1 1 359.41 359.41 Face plates needed:

C-EB40-CCS-1P FACE PLATE 1 PC 4" (Whelen control head) Havis 1 1 C-EB25-XTL-1P FACE PLATE 1 PC 2.5" (radio) Havis 1 1
C-EB15-HLN-1P FACE PLATE 1 PC 1.5"(scanner) Havis 1 1
CUP2-1001 SELF-ADJUSTING DOUBLE CUP HOLDER 4" Havis 1 1 52.07 52.07 C-ARM-109 INTERNAL MOUNT ARMREST-FLIP UP 4" Havis 1 1 228.66 228.66 C-FP-3 FACE PLATE 3" Havis 1 1
C-FP-2 FACE PLATE 2" Havis 2 2
55-4630 8 OHM SPEAKER Motorcraft 2 2 26.00 52.00
55-4632 SPEAKER GRILLE Motorcraft 2 2 8.00 16.00
Page: 1
Invoice Date:

Invoice Number:

To:

Ship
SalesPerson
Our Order No.

P.O. Number
Customer ID
Terms
Tracking No
Ship Date
Ship Via
To:

Bill

INVOICE
SI76125
Beau Shumway
SO73675
PD (FLEET #287)
17116
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove
NET 45

7/14/2022
Installation at Lehr UPS
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove

Phone: 714-988-4830 Fax: 714-414-0244
1370 North McCan Street Anaheim, CA 92806
7/14/2022
Location Lehr - Anaheim
Vehicle Information
2021 FORD EXPLORER PIU, VIN: 1FM5K8ABXMGA43025 , Lic: 1614473 Unit: (287) Color: B/W 8/23/2022Due Date
Payment Method:

Blanket PO: B200091 EXP 11/9/23
Sell-to Contact:

USA USA
Phone No.

Page 22 of 132 ends

Item No. Description Manufacturer
Name
Ord. Ship B/O Unit Price Total Price
60CREGCS 12V WHT/RED 6" COMPARTMENT LT Whelen 1 1 145.60 145.60 GK10342UXL DUAL WEAPONS MNT (universal lock w/ H-key) Setina 1 1 459.00 459.00 C399K4 OBDII CANPORT CABLE KIT FORD W/O OEM OPTION 61B Whelen 1 1 C-DMM-3015 Heavy-Duty Dash Mount for 2020-2021 Ford Intercept Havis 1 1 390.00 390.00 DS-PAN-1201 CF33 TABLET DOCK, NO PASS Havis 1 1 775.98 775.98 C-MD-119 11" SLIDE ARM Havis 1 1 261.80 261.80
C-SM-SA MOUNTING BKT UNIV Havis 1 1 41.88 41.88
C-KBM-202 RUGGED KEYBOARD MNT ADAPTER COMBO Havis 1 1 131.02 131.02 Prisoner Compartment
PK1126ITU20TM #10XL C COATED POLY PARTITION tall Setina 1 1 806.65 806.65 Sub below items due to item shortages, prices reflect quote PS-20-UVFX-OS-RL ABS SEAT W/OS BELTS, R. PART POLY WINDOW Troy Products 1 1 1,571.04 1,571.04 WK0595ITU20 POLY WINDOW BAR Setina 1 1 254.15 254.15
3SRCCDCR 3" ROUND SPLIT RED/WHT COMPARTMENT LIGHT Whelen 1 1 63.00 63.00 Back End Equipment
CSM: Cencom Carbide controller
CP-UV20-CARGO 2020 PI SUV TILT-UP CARGO MNT W/GAS SHOCKS Troy Products 1 1 648.00 648.00 AC-20-UV-TRAY 2020 PI SUV ELEC TRAY BOLTS TO CP-UV20-CARGO Troy Products 1 1 217.50 217.50 AC-20-UV-HATCH 2020 PI SUV HATCH WIND SCRN; SQ HOLE PUNCHED Troy Products 1 1 117.75 117.75 475-1530/GLH – GR4 Jotto Desk Gun lock for XL 40 mm JottoDesk 1 1 459.00 459.00 CM006385 GAS SHOCK, PAIR Havis 1 1 78.55 78.55
VTX609R VERTEX SUPER-LED LIGHT RED Whelen 2 2 76.99 153.98 INSTALL INSTALL MATERIALS Service Items 1 1 225.00 225.00 I INSTALLATION CHARGES Labor Items 51 51 95.00 4,845.00 22-2222 BATON HOLDER/PR Misc Parts 2 2 9.00 18.00
TLIA ION T AMBER Whelen 1 1 79.99 79.99
TLIB ION T-SERIES LINEAR SUPER-LED, BLUE Whelen 1 1 79.99 79.99 HLN7002A TRUNNION KIT (Radio no longer double-stacked) Misc Radio Parts 2 2 43.75 87.50 Page: 2
Invoice Date:

Invoice Number:

To:

Ship
SalesPerson
Our Order No.

P.O. Number
Customer ID
Terms
Tracking No
Ship Date
Ship Via
To:

Bill

INVOICE
SI76125
Beau Shumway
SO73675
PD (FLEET #287)
17116
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove
NET 45

7/14/2022
Installation at Lehr UPS
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove

Blanket PO: B200091 EXP 11/9/23
Sell-to Contact:

USA USA
Phone No.

Page 23 of 132 ends

Item No. Description Manufacturer
Name
Ord. Ship B/O Unit Price Total Price
HKN6245A MOTOROLA RADIO CABLE 1' (radio no longer double stacked) Misc Radio Parts 1 1 28.00 28.00 Amount Subject to Sales Tax USD 15588.30

Subtotal: 15,588.30

Total Sales Tax: 1,363.98
Total USD: 16,952.28
Amount Exempt from Sales Tax USD 0.009240 Prototype Dr
Please Remit Payment To:

Direct Questions to: [email protected]
Reno, NV 89521
PLEASE READ: No returns without approval and an RMA# will be accepted. All shortages, damage, or return claims must be made within 10 days of invoice date. NO EXCEPTIONS. A copy of the invoice and RMA paperwork must be shipped with returns. All return orders or cancellations are subject to a 25% restocking fee plus freight.

Page: 3
Invoice Date:

Invoice Number:

To:

Ship
SalesPerson
Our Order No.

P.O. Number
Customer ID
Terms
Tracking No
Ship Date
Ship Via
To:

Bill

INVOICE
SI76125
Beau Shumway
SO73675
PD (FLEET #287)
17116
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove
NET 45

7/14/2022
Installation at Lehr UPS
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove

Blanket PO: B200091 EXP 11/9/23
Sell-to Contact:

USA USA
Phone No.

Page 24 of 132 ends

Item No. Description Manufacturer
Name
Ord. Ship B/O Unit Price Total Price
Front End Equipment
BK2017ITU20 PB450L2 ALUM PUSH BUMPER 2 LT ION Setina 1 1 670.65 670.65 5V1R 500 V-SERIES WARNING LT RED Whelen 1 1 201.00 201.00 5V1B 500 V-SERIES WARNING LT BLUE Whelen 1 1 201.00 201.00 5FLANGEB 500 SER FLANGE KIT, BLK Whelen 2 2 7.80 15.60
FK0400ITU20 PB5 PB300/400 FENDER WRAP 2020-21 UTILITY Setina 1 1 415.20 415.20 SA315P SIREN SPEAKER 100W Whelen 1 1 179.99 179.99
SAK9 SPEAKER BRACKET Whelen 1 1
EX0011 PATROL POWER HARNESS FRT MNT PI UTIL 2020 Patrol Power 1 1 879.00 879.00 VTX609C VERTEX SUPER-LED LIGHT WHT Whelen 2 2 71.07 142.14 VTXADAPT TWIST IN ADAPTOR Whelen 2 2 7.00 14.00
Roof Equipment
HAF4016A 800MHZ ANTENNA, MOTOROLA Misc Radio Parts 2 2 28.10 56.20 AP-M2M2-CCWG Antenna; 2 Cell/LTE & 1 WiFi & GNSS Airgain 1 1 129.00 129.00 STPKT105 STRAP KIT UTILITY 2020- Whelen 1 1 38.00 38.00 Lightbar supplied by customer
Drivers Compartment
C-VS-1508-INUT 23" ULTRA-LOW-PROFILE ANGLED CONSOLE 2020 UTILITY Havis 1 1 359.41 359.41 Face plates needed:

C-EB40-CCS-1P FACE PLATE 1 PC 4" (Whelen control head) Havis 1 1 C-EB25-XTL-1P FACE PLATE 1 PC 2.5" (radio) Havis 1 1
C-EB15-HLN-1P FACE PLATE 1 PC 1.5"(scanner) Havis 1 1
C-CUP2-I CON,ACSY,CUP HOLDER 4" (switch to CUP2-1001 when in stock) Havis 1 1 36.34 36.34 C-ARM-109 INTERNAL MOUNT ARMREST-FLIP UP 4" Havis 1 1 228.66 228.66 C-FP-3 FACE PLATE 3" Havis 2 2
C-FP-2 FACE PLATE 2" Havis 2 2
55-4630 8 OHM SPEAKER Motorcraft 2 2 26.00 52.00
55-4632 SPEAKER GRILLE Motorcraft 2 2 8.00 16.00
Page: 1
Invoice Date:

Invoice Number:

To:

Ship
SalesPerson
Our Order No.

P.O. Number
Customer ID
Terms
Tracking No
Ship Date
Ship Via
To:

Bill

INVOICE
SI74034
Beau Shumway
SO71186
PD29 (NEW)
17116
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove
NET 45

5/13/2022
Installation at Lehr UPS
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove

Phone: 714-988-4830 Fax: 714-414-0244
1370 North McCan Street Anaheim, CA 92806
5/13/2022
Location Lehr - Anaheim
Vehicle Information
2021 FORD EXPLORER PIU, VIN: 1FMK8AB6MGA43023 , Lic: 1614472 Unit: 29 Color: B/W 6/22/2022Due Date
Payment Method:

Blanket PO: B200091 EXP 11/9/23
Sell-to Contact: Raph / Steve suddeth / Robert Stephenson

USA USA
Phone No.

Page 25 of 132 ends

Item No. Description Manufacturer
Name
Ord. Ship B/O Unit Price Total Price
60CREGCS 12V WHT/RED 6" COMPARTMENT LT Whelen 1 1 145.60 145.60 GK10342UXL DUAL WEAPONS MNT (universal lock w/ H-key) Setina 1 1 459.00 459.00 MMSU-1 MAGNETIC MIC KIT Magnetic Mic 1 1 34.95 34.95
C399K4 OBDII CANPORT CABLE KIT FORD W/O OEM OPTION 61B Whelen 1 1 C-DMM-3015 Heavy-Duty Dash Mount for 2020-2021 Ford Intercept Havis 1 1 390.00 390.00 DS-PAN-1201 CF33 TABLET DOCK, NO PASS Havis 1 1 775.98 775.98 C-MD-119 11" SLIDE ARM Havis 1 1 261.80 261.80
C-SM-SA MOUNTING BKT UNIV Havis 1 1 41.88 41.88
C-KBM-202 RUGGED KEYBOARD MNT ADAPTER COMBO Havis 1 1 131.02 131.02 Prisoner Compartment
PK1126ITU20TM #10XL C COATED POLY PARTITION tall Setina 1 1 806.65 806.65 PS-20-UVFX-OS-RL ABS SEAT W/OS BELTS, R. PART POLY WINDOW Troy Products 1 1 1,571.04 1,571.04 WK0595ITU20 POLY WINDOW BAR Setina 1 1 254.15 254.15
3SRCCDCR 3" ROUND SPLIT RED/WHT COMPARTMENT LIGHT Whelen 1 1 63.00 63.00 Back End Equipment
CP-UV20-CARGO 2020 PI SUV TILT-UP CARGO MNT W/GAS SHOCKS Troy Products 1 1 648.00 648.00 AC-20-UV-TRAY 2020 PI SUV ELEC TRAY BOLTS TO CP-UV20-CARGO Troy Products 1 1 217.50 217.50 AC-20-UV-HATCH 2020 PI SUV HATCH WIND SCRN; SQ HOLE PUNCHED Troy Products 1 1 117.75 117.75 475-1530/GLH – GR4 Jotto Desk Gun lock for XL 40 mm JottoDesk 1 1 459.00 459.00 CM006385 GAS SHOCK, PAIR Havis 1 1 78.55 78.55
VTX609R VERTEX SUPER-LED LIGHT RED Whelen 2 2 76.99 153.98 INSTALL INSTALL MATERIALS Service Items 1 1 225.00 225.00 I INSTALLATION CHARGES Labor Items 51 51 95.00 4,845.00 22-2222 BATON HOLDER/PR Misc Parts 2 2 9.00 18.00
TLIA ION T AMBER Whelen 1 1 79.99 79.99
TLIB ION T-SERIES LINEAR SUPER-LED, BLUE Whelen 1 1 79.99 79.99 HLN7002A TRUNNION KIT Misc Radio Parts 2 2 43.75 87.50
HKN6245A MOTOROLA RADIO CABLE 1' Misc Radio Parts 1 1 28.00 28.00 Page: 2
Invoice Date:

Invoice Number:

To:

Ship
SalesPerson
Our Order No.

P.O. Number
Customer ID
Terms
Tracking No
Ship Date
Ship Via
To:

Bill

INVOICE
SI74034
Beau Shumway
SO71186
PD29 (NEW)
17116
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove
NET 45

5/13/2022
Installation at Lehr UPS
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove

Blanket PO: B200091 EXP 11/9/23
Sell-to Contact: Raph / Steve suddeth / Robert Stephenson

USA USA
Phone No.

Page 26 of 132 ends

Item No. Description Manufacturer
Name
Ord. Ship B/O Unit Price Total Price
add- on/ change order
AMX-807 FIRE EXTINGUISHER BKT (1 to unit 33) National Fire System 2 2 59.00 118.00 30009487001 Motorola MIC EXTENSION (1 to unit 33) Misc Parts 1 1 289.00 289.00 Amount Subject to Sales Tax USD 16014.52

Subtotal: 16,014.52

Total Sales Tax: 1,401.27
Total USD: 17,415.79
Amount Exempt from Sales Tax USD 0.009240 Prototype Dr
Please Remit Payment To:

Page: 3
Invoice Date:

Invoice Number:

To:

Ship
SalesPerson
Our Order No.

P.O. Number
Customer ID
Terms
Tracking No
Ship Date
Ship Via
To:

Bill

INVOICE
SI74034
Beau Shumway
SO71186
PD29 (NEW)
17116
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove
NET 45

5/13/2022
Installation at Lehr UPS
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove

Blanket PO: B200091 EXP 11/9/23
Sell-to Contact: Raph / Steve suddeth / Robert Stephenson

USA USA
Phone No.

Page 27 of 132 ends

Item No. Description Manufacturer
Name
Ord. Ship B/O Unit Price Total Price
Front End Equipment
BK2017ITU20 PB450L2 ALUM PUSH BUMPER 2 LT ION Setina 1 1 666.75 666.75 5V1R 500 V-SERIES WARNING LT RED Whelen 1 1 217.75 217.75 5V1B 500 V-SERIES WARNING LT BLUE Whelen 1 1 217.75 217.75 5FLANGEB 500 SER FLANGE KIT, BLK Whelen 2 2 8.40 16.80
FK0400ITU20 PB5 PB300/400 FENDER WRAP 2020-23 UTILITY Setina 1 1 464.25 464.25 SA315P SIREN SPEAKER 100W Whelen 1 1 179.99 179.99
SAK9 SPEAKER BRACKET Whelen 1 1
EX0011 PATROL POWER HARNESS FRT MNT PI UTIL 2020 Patrol Power 1 1 879.00 879.00 VTX609C VERTEX SUPER-LED LIGHT WHT Whelen 2 2 76.99 153.98 VTXADAPT TWIST IN ADAPTOR Whelen 2 2 8.40 16.80
Roof Equipment
HAF4016A 800MHZ ANTENNA, MOTOROLA Misc Radio Parts 2 2 28.10 56.20 AP-M2M2-CCWG Antenna; 2 Cell/LTE & 1 WiFi & GNSS Airgain 1 1 189.00 189.00 STPKT105 STRAP KIT UTILITY 2020- Whelen 1 1 63.00 63.00 Lightbar supplied by customer
Drivers Compartment
C-VS-1508-INUT 23" ULTRA-LOW-PROFILE ANGLED CONSOLE 2020 UTILITY Havis 1 1 385.09 385.09 Face plates needed:

C-EB40-CCS-1P FACE PLATE 1 PC 4" Havis 1 1
C-EB25-XTL-1P FACE PLATE 1 PC 2.5" Havis 1 1
C-EB15-HLN-1P FACE PLATE 1 PC 1.5" Havis 1 1
CUP2-1001 SELF-ADJUSTING DOUBLE CUP HOLDER 4" Havis 1 1 48.82 48.82 C-ARM-109 INTERNAL MOUNT ARMREST-FLIP UP 4" Havis 1 1 214.37 214.37 C-FP-3 FACE PLATE 3" Havis 1 1
C-FP-2 FACE PLATE 2" Havis 2 2
55-4630 8 OHM SPEAKER Motorcraft 2 2 26.00 52.00
55-4632 SPEAKER GRILLE Motorcraft 2 2 8.00 16.00
Page: 1
Invoice Date:

Invoice Number:

To:

Ship
SalesPerson
Our Order No.

P.O. Number
Customer ID
Terms
Tracking No
Ship Date
Ship Via
To:

Bill

INVOICE
SI77022
Beau Shumway
SO75913
PD SGT (FLEET 289)
17116
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove
NET 45

8/8/2022
Installation at Lehr UPS
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove

Phone: 714-988-4830 Fax: 714-414-0244
1370 North McCan Street Anaheim, CA 92806
8/8/2022
Location Lehr - Anaheim
Vehicle Information
2021 FORD EXPLORER PIU, VIN: 1FM5K8AB3MGA43027 , Lic: 1614470 Unit: (289) Color: B/W 9/17/2022Due Date
Payment Method:

Blanket PO: B200091 EXP 11/9/23
Sell-to Contact: Ralph/ Stephensen

USA USA
Phone No.

Page 28 of 132 ends

Item No. Description Manufacturer
Name
Ord. Ship B/O Unit Price Total Price
60CREGCS 12V WHT/RED 6" COMPARTMENT LT Whelen 1 1 156.80 156.80 C399K4 OBDII CANPORT CABLE KIT FORD W/O OEM OPTION 61B Whelen 1 1 38.50 38.50 C-DMM-3015 Heavy-Duty Dash Mount for 2020-2021 Ford Intercept Havis 1 1 416.00 416.00 DS-PAN-1201 CF33 TABLET DOCK, NO PASS Havis 1 1 827.71 827.71 C-MD-119 11" SLIDE ARM Havis 1 1 279.26 279.26
C-SM-SA MOUNTING BKT UNIV Havis 1 1 41.88 41.88
C-KBM-202 RUGGED KEYBOARD MNT ADAPTER COMBO Havis 1 1 131.02 131.02 MMSU-1 MAGNETIC MIC KIT Magnetic Mic 2 2 42.00 84.00
Prisoner Compartment
Back End Equipment
CSM: Cencom Carbide controller
CP-UV20-CARGO 2020 PI SUV TILT-UP CARGO MNT W/GAS SHOCKS Troy Products 1 1 648.00 648.00 AC-20-UV-TRAY 2020 PI SUV ELEC TRAY BOLTS TO CP-UV20-CARGO Troy Products 1 1 217.50 217.50 AC-20-UV-HATCH 2020 PI SUV HATCH WIND SCRN; SQ HOLE PUNCHED Troy Products 1 1 117.75 117.75 AC-UV20-R-SET 2020 PL UTILITY DR/PASS REAR CARGO WINDOW SCREENS Troy Products 1 1 146.25 146.25 CP-GB403212-TL 40X32X12 SINGLE DRAWER STORAGE VAULT Troy Products 1 1 1,315.50 1,315.50 NPN top rail for box Service Items 1 1 189.00 189.00
L Custom gun rack for rear Labor Items 2 2 105.00 210.00 CM006385 GAS SHOCK, PAIR Havis 1 1 78.55 78.55
VTX609R VERTEX SUPER-LED LIGHT RED Whelen 2 2 76.99 153.98 INSTALL INSTALL MATERIALS Service Items 1 1 225.00 225.00 I INSTALLATION CHARGES Labor Items 51 51 105.00 5,355.00 22-2222 BATON HOLDER/PR Misc Parts 2 2 9.00 18.00
TLIA ION T AMBER Whelen 1 1 79.99 79.99
TLIB ION T-SERIES LINEAR SUPER-LED, BLUE Whelen 1 1 79.99 79.99 HLN7002A TRUNNION KIT Misc Radio Parts 2 2 43.75 87.50
HKN6245A MOTOROLA RADIO CABLE 1' Misc Radio Parts 1 1 32.00 32.00 Amount Subject to Sales Tax USD 14556.73

Subtotal: 14,766.73

Total Sales Tax: 1,273.71
Total USD: 16,040.44
Amount Exempt from Sales Tax USD 210.009240 Prototype Dr Please Remit Payment To:

Page: 2
Invoice Date:

Invoice Number:

To:

Ship
SalesPerson
Our Order No.

P.O. Number
Customer ID
Terms
Tracking No
Ship Date
Ship Via
To:

Bill

INVOICE
SI77022
Beau Shumway
SO75913
PD SGT (FLEET 289)
17116
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove
NET 45

8/8/2022
Installation at Lehr UPS
Garden Grove, CA 92842
P.O. Box 3070
A/P Department / Invoice Submission
City of Garden Grove

Blanket PO: B200091 EXP 11/9/23
Sell-to Contact: Ralph/ Stephensen

USA USA
Phone No.

Page 29 of 132 ends

Agenda Item - 3.f.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Scott C. Stiles From: William E. Murray
Dept.: City Manager Dept.: Public Works
Subject: Approval of an Agreement
with PetData, Inc., for the
processing, issuance and
collection of fees for animal pet
licenses. (Cost: $53,000
annually) (Action Item)
Date: 10/25/2022

OBJECTIVE
To request City Council approval of an agreement with PetData, Inc. (PetData), for the processing, issuance and collection of fees for animal pet licenses.

BACKGROUND
Since the Animal Care Services program started in 2017, the City has contracted out animal pet licensing services to a private contractor, PetData, who at the time was the only company staff could locate offering this type of service. PetData collects all fees, makes regular deposits, sends out reminder notices, maintains a database for staff, as well as a public website and call center. Since the original agreement was entered into in 2017, a second company began offering similar services.

DISCUSSION
Pursuant to Garden Grove Municipal Code section 2.50.060(E), staff is proposing to issue a new three (3) year agreement with two (2) option years to PetData based on a Request for Proposal process completed by San Mateo County in northern California in June 2022.

PetData has agreed to honor the pricing in the San Mateo agreement and will continue to provide the same services the City currently receives.

FINANCIAL IMPACT
There is minimal impact to the General Fund, with the cost per license processed rising five ($.05) cents . The cost increase can be absorbed into the Animal Care Services budget. The total cost of the agreement over five (5) years is $265,000.

RECOMMENDATION

Page 30 of 132 ends

It is recommended that the City Council:

Approve a three (3) year agreement and two (2) option years with PetData, Inc., in the annual amount of $53,000; and
Authorize the City Manager to execute the agreement and option year agreements on behalf of the City, and make minor modifications as appropriate.

By: Mark Ladney, Sr. Program Specialist
ATTACHMENTS:

Description Upload Date Type File Name
Agreement 10/13/2022 Agreement PETDATA_INC_CONTRACT_FY_23.pdf Petdata Attachment A 10/13/2022 Backup Material Attachment_A-_PETDATA_INC.pdf Petdata Attachment B 10/13/2022 Backup Material Attachment_A-_PETDATA_INC_2.pdf

Page 31 of 132 ends

•
•
1 PROFESSIONAL SERVICES AGREEMENT

THIS AGREEMENT is made this ___ day of _________ 2022, by the CITY OF GARDEN GROVE, a municipal corporation ("CITY") and PetData, Inc., hereinafter referred to as “CONTRACTOR”.

RECITALS

The following recitals are a substantive part of this Agreement:

1. This Agreement is entered into pursuant to Garden Grove City Council authorization, dated ______________.

2. The services and prices provided by Contractor to City are in accordance with the services and prices provided by Contractor in its successful public bid to the County of San Mateo, which was adopted by the County of San Mateo Board of Supervisors. A copy of the City of San Mateo’s Agreement, Contract/Resolution Number 078994 is attached as Attachment A and incorporated herein by reference.

3. CONTRACTOR is qualified by virtue of experience, training, education and expertise to accomplish services.

AGREEMENT

THE PARTIES MUTUALLY AGREE AS FOLLOWS:

1. Term and Termination. The term of this Agreement shall not exceed three (3) fiscal years, commencing on the Agreement’s effective date through June 30, 2025, with an option to extend said agreement additional two (2) years, for a total performance period of five (5) fiscal years. Option years shall be exercised one (1) year at a time, at the sole option of the CITY. This agreement may be terminated by the CITY without cause. In such event, the CITY will compensate CONTRACTOR for work performed to date in accordance with the County of San Mateo Agreement which is attached as Attachment A and is hereby incorporated by reference. Contractor is required to present evidence to support performed work.

2. Services to be Provided. The services to be by Contractor consist of providing services related to the processing and issuance of animal licenses for the City of Garden Grove, per County of San Mateo’s Agreement/Resolution Number 078994 and Exhibit “B” of San Mateo Agreement/Resolution Number 078994 which is attached hereto as Exhibit “B” and is incorporated herein by reference.

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2 3. Compensation. CONTRACTOR shall be compensated as follows:

3.1 AMOUNT. Compensation under this agreement shall be the Not to Exceed (NTE) amount of Fifty Three Thousand Dollars ($53,0000), per fiscal year, in arrears and in accordance with, Fee Schedule, which is attached hereto as Exhibit “B” of San Mateo Agreement/Resolution Number 078994 which is attached hereto as Exhibit “B” and is incorporated herein by reference.

3.2 Payment. For work under this Agreement, payment shall be made per invoice for work completed. Within 45 day of delivery of goods or completion of performance of services, CONTRACTOR must promptly render an invoice to CITY or payment may be significantly delayed. For extra work not a part of this Agreement, a written authorization by CITY will be required, and payment shall be based on Fee Schedule, which is attached hereto as Exhibit “B” of San Mateo Agreement/Resolution Number 078994 which is attached hereto and is incorporated herein by reference.

3.3 Records of Expenses. CONTRACTOR shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to CITY.

3.4 Termination. CITY and CONTRACTOR shall have the right to terminate this agreement, without cause, by giving thirty (30) days written notice of termination. If the Agreement is terminated by CITY, then the provisions of paragraph 3 would apply to that portion of the work completed.

4. Insurance requirements.

4.1 COMMENCEMENT OF WORK. CONTRACTOR shall not commence work under this Agreement until all certificates and endorsements have been received and approved by the CITY. All insurance required by this Agreement shall contain a Statement of Obligation on the part of the carrier to notify the CITY of any material change, cancellation, or termination at least thirty (30) days in advance and provide a Waiver of Subrogation in favor of the City.

4.2 WORKERS COMPENSATION INSURANCE. During the duration of this Agreement, CONTRACTOR and all subcontractors shall maintain Workers Compensation Insurance in the amount and type required by law, if applicable.

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3 4.3 INSURANCE AMOUNTS. CONTRACTOR shall maintain the following insurance for the duration of this Agreement:

(a) Commercial general liability, which includes Cyber
Liability, in an amount of $1,000,000.00 per
occurrence: claims made and modified
occurrence policies are not acceptable);
Insurance companies must be acceptable to
CITY/AGENCY and have a Best’s Guide Rating of A -
Class VII or better, as approved by the
CITY/AGENCY.

(b) Automobile liability in an amount of $1,000,000.00
per occurrence. Insurance companies must be
acceptable to CITY/AGENCY and have a Best’s
Guide Rating of A- Class VII or better, as approved
by the CITY/AGENCY.

An On-Going and Completed Operations Additional Insured Endorsement for the policy under section 4.3 (a) shall designate CITY, it’s officers, officials, employees, agents, and volunteers as additional insureds for liability arising out of work or operations performed by or on behalf of the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to CITY’s requirements, as approved by the CITY.

An Additional Insured Endorsement for the policy under section 4.3 (b) shall designate CITY, it’s officers, officials, employees, agents, and volunteers as additional insureds for automobiles, owned, leased, hired, or borrowed by the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to CITY’s requirements, as approved by the CITY.

For any claims related to this Agreement, CONTRACTOR’s insurance coverage shall be primary insurance as respects CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self- insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of the CONTRACTOR’s insurance and shall not contribute with it.

5. Non-Liability of Officials and Employees of the City. No official or employee of CITY shall be personally liable to CONTRACTOR in the event of any default or breach by CITY, or for any amount which may become due to CONTRACTOR.

6. Non-Discrimination. CONTRACTOR covenants there shall be no discrimination against any person or group due to race, color, creed, religion, sex, marital

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4 status, age, handicap, national origin, or ancestry, in any activity pursuant to this Agreement.

7. Independent Contractor. It is agreed to that CONTRACTOR shall act and be an independent contractor and not an agent or employee of the CITY, and shall obtain no rights to any benefits which accrue to CITY'S employees.

8. Compliance with Law. CONTRACTOR shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government.

9. Notices. All notices shall be personally delivered or mailed to the below listed address, or to such other addresses as may be designated by written notice.

These addresses shall be used for delivery of service of process.

a. (Contractor)
PetData, Inc.

Attention : Marilee Seay, VP and COO
8585 N. Stemmons Fwy, Ste. 11 00N
Dallas, TX 75247

b. (Address of City) (with a copy to):

City of Garden Grove Garden Grove City Attorney
11222 Acacia Parkway 11222 Acacia Parkway
Garden Grove, CA 92840 Garden Grove, CA 92840

10. CONTRACTOR'S PROPOSAL. This Agreement shall include CONTRACTOR'S proposal or bid which shall be incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.

11. Licenses, Permits, and Fees. At its sole expense, CONTRACTOR shall obtain a Garden Grove Business License, all permits, and licenses as may be required by this Agreement.

12. Familiarity with Work. By executing this Agreement, CONTRACTOR warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the facilities, difficulties, and restrictions of the work under this Agreement.

Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by CITY, it shall immediately inform CITY of this and shall not proceed, except at CONTRACTOR'S risk, until written instructions are received from CITY.

13. Time of Essence. Time is of the essence in the performance of this Agreement.

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5 14. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability, and reputation of CONTRACTOR, its principals and employees were a substantial inducement for CITY to enter into this Agreement.

CONTRACTOR shall not contract with any other entity to perform the services required without written approval of the CITY. This Agreement may not be assigned voluntarily or by operation of law, without the prior written approval of CITY. If CONTRACTOR is permitted to subcontract any part of this Agreement, CONTRACTOR shall be responsible to CITY for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationship between any subcontractor and CITY. All persons engaged in the work will be considered employees of CONTRACTOR. CITY will deal directly with and will make all payments to CONTRACTOR.

15. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the parties are formally bound.

16. Indemnification. CONTRACTOR agrees to protect, defend, and hold harmless CITY and its elective or appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damage to property, or interference with use of property, arising out of, or in any way connected with performance of the Agreement by CONTRACTOR, CONTRACTOR'S agents, officers, employees, subcontractors, or independent contractors hired by CONTRACTOR. The only exception to CONTRACTOR'S responsibility to protect, defend, and hold harmless CITY, is due to the sole negligence of CITY, or any of its elective or appointive boards, officers, agents, or employees.

This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONTRACTOR.

17. Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefor by the Garden Grove City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the CITY.

(Agreement Signature Block on Next Page)

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6 IN WITNESS THEREOF, these parties have executed this Agreement on the day and year shown below.

Date: _____________ "CITY"

CITY OF GARDEN GROVE

By:___________________________
City Manager
ATTESTED:

____________________________
City Clerk

Date: _______________________
"CONTRACTOR"
PetData, Inc.

By: ___________________________

Name: ________________________

Title: _________________________

Date: _________________________

Tax ID No. _____________________

Contractor’s License: _____________

Expiration Date: _________________

If CONTRACTOR is a corporation, a
Corporate Resolution and/or Corporate
Seal is required. If a partnership,
Statement of Partnership must be
submitted to CITY.

APPROVED AS TO FORM:

____________________________
Garden Grove City Attorney

________________________
Date

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Mar Ladney
Supervisor, Animal Care Services
Garden Grove Public Works

Dear Mark,

On behalf of PetData, I would like to confirm that PetData is willing to extend the pricing from the San Mateo County, CA Agreement (Resolution No. 078994), dated June 28, 2022 to the City of Garden Grove. In addition, per the request from Garden Grove, PetData will continue to use the same database and banking processes that are currently in use with Garden Grove. The present structure is detailed below:

License data is recorded in PetData’s database, and is available to the City via PetAccess. The data is not currently transferred to a City database. Should the City wish to change the procedure during the term of the contract, PetData will work with the City to provide the data on a regular basis.

Licensing fees and any other amounts that are collected by PetData for the benefit of the City of Garden Grove are deposited into a bank account established and maintained by Garden Grove.

PetData deposit process includes the following:
a) Fees received by check are deposited into a City of Garden Grove bank account. A deposit report is sent to designated Garden Grove staff within 1 business day of deposit.
b) Fees received via charge card payments are deposited to PetData’s merchant account and paid to the City via a deposit to the City’s bank account once a month. A deposit report is sent to designated Garden Grove staff by the tenth business day of the following month.

Within 15 business days after the end of each calendar month, PetData submits to Garden Grove an invoice with supporting documentation for the compensation due to PetData for that month. Garden Grove pays PetData the invoiced amount by means of check, ACH payment or other form of payment acceptable to Garden Grove and PetData within 30 days after the date PetData submits the invoice. Invoices are submitted electronically to the email address that Garden Grove provides PetData for the submission of invoices.

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Animal Licensing Made Easy!

2 Thank you for the opportunity to continue working together. We value the relationship and we look forward to working together for many years. If you have any questions, please feel free to contact me at [email protected] or 1-888-738-3463, x516.

Sincerely,

Marilee Seay
VP and COO
PetData

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Agreement No.

AGREEMENT BETWEEN THE COUNTY OF SAN MATEO AND PETDATA, INC.

This Agreement is entered into this _28th_ day of _June 2022, by and between the County of San Mateo, a political subdivision of the state of California, hereinafter called “County,” and PETDATA, Inc., hereinafter called “Contractor.”
* * *
Whereas, pursuant to Section 31000 of the California Government Code, County may contract with i
ndependent contractors for the furnishing of such services to or for County or any Department thereof; and
Whereas, it is necessary and desirable that Contractor be retained for the purpose of providing animal lic
ensing and rabies vaccination certificate services.

Now, therefore, it is agreed by the parties to this Agreement as follows:

1. Exhibits and Attachments
The following exhibits and attachments are attached to this Agreement and incorporated into this Agreement by this reference:

Exhibit A—S ervices
Exhibit B—Payments and Rates
Attachment I—§ 504 Compliance

2. Services to be performed by Contractor
In consideration of the payments set forth in this Agreement and in Exhibit B, Contractor shall perform services for County in accordance with the terms, conditions, and specifications set forth in this Agreement and in Exhibit A.

3. Payments
In consideration of the services provided by Contractor in accordance with all terms, conditions, and specifications set forth in this Agreement and in Exhibit A, County shall make payment to Contractor based on the rates and in the manner specified in Exhibit B. County reserves the right to withhold payment if County determines that the quantity or quality of the work performed is unacceptable. In no event shall County’s total fiscal obligation under this Agreement exceed SIX HUNDRED AND SIXTEEN THOUSAND, EIGHT HUNDRED AND TWENTY-SEVEN DOLLARS ($616,827). In the event that the County makes any advance payments, Contractor agrees to refund any amounts in excess of the amount owed by the County at the time of contract termination or expiration. Contractor is not entitled to payment for work not performed as required by this agreement.

Resolution No. 078994

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4. Term

Subject to compliance with all terms and conditions, the term of this Agreement shall be from July 1, 2022, through June 30, 2025. In addition, the County shall have the sole option to extend the term for a period of up to two (2) years.

5. Termination

This Agreement may be terminated by Contractor or by the Director of Public Health, Policy and Planning or his/her designee at any time without a requirement of good cause upon thirty (30) days’ advance written notice to the other party. Subject to availability of funding, Contractor shall be entitled to receive payment for work/services provided prior to termination of the Agreement. Such payment shall be that prorated portion of the full payment determined by comparing the work/services actually completed to the work/services required by the Agreement.

County may terminate this Agreement, or a portion of the services referenced in the Attachments and Exhibits, based upon the unavailability of Federal, State, or County funds by providing written notice to Contractor as soon as is reasonably possible after County learns of said unavailability of outside funding.

County may terminate this Agreement for cause. In order to terminate for cause, County must first give Contractor notice of the alleged breach. Contractor shall have five business days after receipt of such notice to respond and a total of ten calendar days after receipt of such notice to cure the alleged breach. If Contractor fails to cure the breach within this period, County may immediately terminate this Agreement without further action. The option available in this paragraph is separate from the ability to terminate without cause with appropriate notice described above. In the event that County provides notice of an alleged breach pursuant to this section, County may, in extreme circumstances, immediately suspend performance of services and payment under this Agreement pending the resolution of the process described in this paragraph. County has sole discretion to determine what constitutes an extreme circumstance for purposes of this paragraph, and County shall use reasonable judgment in making that determination.

2. Contract Materials

At the end of this Agreement, or in the event of termination, all finished or unfinished documents, data, studies, maps, photographs, reports, and other written materials (collectively referred to as “contract materials”) prepared by Contractor under this Agreement shall become the property of County and shall be promptly delivered to County. Upon termination, Contractor may make and retain a copy of such contract materials if permitted by law.

3. Relationship of Parties

Contractor agrees and understands that the work/services performed under this Agreement are performed as an independent Contractor and not as an employee of County and that neither Contractor nor its employees acquire any of the rights, privileges, powers, or advantages of County employees.

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4. Hold Harmless

a. General Hold Harmless

Contractor shall indemnify and save harmless County and its officers, agents, employees, and servants from all claims, suits, or actions of every name, kind, and description resulting from this Agreement, the performance of any work or services required of Contractor under this Agreement, or payments made pursuant to this Agreement brought for, or on account of, any of the following:

(A) injuries to or death of any person, including Contractor or its employees/officers/agents;

(B) damage to any property of any kind whatsoever and to whomsoever belonging;

(C) any sanctions, penalties, or claims of damages resulting from Contractor’s failure to comply, if applicable, with the requirements set forth in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and all Federal regulations promulgated thereunder, as amended; or

(D) any other loss or cost, including but not limited to that caused by the concurrent active or passive negligence of County and/or its officers, agents, employees, or servants. However, Contractor’s duty to indemnify and save harmless under this Section shall not apply to injuries or damage for which County has been found in a court of competent jurisdiction to be solely liable by reason of its own negligence or willful misconduct.

The duty of Contractor to indemnify and save harmless as set forth by this Section shall include the duty to defend as set forth in Section 2778 of the California Civil Code.

b. Intellectual Property Indemnification

Contractor hereby certifies that it owns, controls, and/or licenses and retains all right, title, and/or interest in and to any intellectual property it uses in relation to this Agreement, including the design, look, feel, features, source code, content, and/or other technology relating to any part of the services it provides under this Agreement and including all related patents, inventions, trademarks, and copyrights, all applications therefor, and all trade names, service marks, know how, and trade secrets (collectively referred to as “IP Rights”) except as otherwise noted by this Agreement.

Contractor warrants that the services it provides under this Agreement do not infringe, violate, trespass, or constitute the unauthorized use or misappropriation of any IP Rights of any third party. Contractor shall defend, indemnify, and hold harmless County from and against all liabilities, costs, damages, losses, and expenses (including reasonable attorney fees) arising out of or related to any claim by a third party that the services provided under this Agreement infringe or violate any third-party’s IP Rights provided any such right is enforceable in the United States. Contractor’s duty to defend, indemnify, and hold harmless under this Section applies only provided that: (a) County notifies Contractor promptly in writing of any notice of any such third-party claim; (b) County cooperates with Contractor, at Contractor’s expense, in all reasonable respects in connection with the investigation and defense of any

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such third-party claim; (c) Contractor retains sole control of the defense of any action on any such claim and all negotiations for its settlement or compromise (provided Contractor shall not have the right to settle any criminal action, suit, or proceeding without County’s prior written consent, not to be unreasonably withheld, and provided further that any settlement permitted under this Section shall not impose any financial or other obligation on County, impair any right of County, or contain any stipulation, admission, or acknowledgement of wrongdoing on the part of County without County’s prior written consent, not to be unreasonably withheld); and (d) should services under this Agreement become, or in Contractor’s opinion be likely to become, the subject of such a claim, or in the event such a third party claim or threatened claim causes County’s reasonable use of the services under this Agreement to be seriously endangered or disrupted, Contractor shall, at Contractor’s option and expense, either: (i) procure for County the right to continue using the services without infringement or (ii) replace or modify the services so that they become non-infringing but remain functionally equivalent.

Notwithstanding anything in this Section to the contrary, Contractor will have no obligation or liability to C
ounty under this Section to the extent any otherwise covered claim is based upon: (a) any aspects of the services under this Agreement which have been modified by or for County (other than modification performed by, or at the direction of, Contractor) in such a way as to cause the alleged infringement at issue; and/or (b) any aspects of the services under this Agreement which have been used by County in a manner prohibited by this Agreement.

The duty of Contractor to indemnify and save harmless as set forth by this Section shall include the duty

to defend as set forth in Section 2778 of the California Civil Code.

5. Assignability and Subcontracting
Contractor shall not assign this Agreement or any portion of it to a third party or subcontract with a third party to provide services required by Contractor under this Agreement without the prior written consent of County. Any such assignment or subcontract without County’s prior written consent shall give County the right to automatically and immediately terminate this Agreement without penalty or advance notice.

6. Insurance
a. General Requirements
Contractor shall not commence work or be required to commence work under this Agreement unless and until all insurance required under this Section has been obtained and such insurance has been approved by County’s Risk Management, and Contractor shall use diligence to obtain such insurance and to obtain such approval. Contractor shall furnish County with certificates of insurance evidencing the required coverage, and there shall be a specific contractual liability endorsement extending Contractor’s coverage to include the contractual liability assumed by Contractor pursuant to this Agreement. These certificates shall specify or be endorsed to provide that thirty (30) days’ notice must be given, in writing,

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to County of any pending change in the limits of liability or of any cancellation or modification of the policy.
b. Workers’ Compensation and Employer’s Liability Insurance Contractor shall have in effect during the entire term of this Agreement workers’ compensation and employer’s liability insurance providing full statutory coverage. In signing this Agreement, Contractor certifies, as required by Section 1861 of the California Labor Code, that (a) it is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of the Labor Code, and (b) it will comply with such provisions before commencing the performance of work under this Agreement.
c. Liability Insurance
Contractor shall take out and maintain during the term of this Agreement such bodily injury liability and property damage liability insurance as shall protect Contractor and all of its employees/officers/agents while performing work covered by this Agreement from any and all claims for damages for bodily injury, including accidental death, as well as any and all claims for property damage which may arise from Contractor’s operations under this Agreement, whether such operations be by Contractor, any subcontractor, anyone directly or indirectly employed by either of them, or an agent of either of them.

Such insurance shall be combined single limit bodily injury and property damage for each occurrence and shall not be less than the amounts specified below:
(a) Comprehensive General Liability…………. $1,000,000
County and its officers, agents, employees, and servants shall be named as additional insured on any s
uch policies of insurance, which shall also contain a provision that (a) the insurance afforded thereby to County and its officers, agents, employees, and servants shall be primary insurance to the full limits of liability of the policy and (b) if the County or its officers, agents, employees, and servants have other insurance against the loss covered by such a policy, such other insurance shall be excess insurance only.

In the event of the breach of any provision of this Section, or in the event any notice is received which in
dicates any required insurance coverage will be diminished or canceled, County, at its option, may, notwithstanding any other provision of this Agreement to the contrary, immediately declare a material breach of this Agreement and suspend all further work and payment pursuant to this Agreement.

7. Compliance With Laws
All services to be performed by Contractor pursuant to this Agreement shall be performed in accordance with all applicable Federal, State, County, and municipal laws, ordinances, and regulations, including but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the Federal Regulations promulgated thereunder, as amended (if applicable), the Business Associate requirements set forth in Attachment H (if attached), the Americans with Disabilities Act of 1990, as amended, and

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Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in programs and activities receiving any Federal or County financial assistance. Such services shall also be performed in accordance with all applicable ordinances and regulations, including but not limited to appropriate licensure, certification regulations, provisions pertaining to privacy, confidentiality of information and records, and applicable quality assurance regulations. In the event of a conflict between the terms of this Agreement and any applicable State, Federal, County, or municipal law or regulation, the requirements of the applicable law or regulation will take precedence over the requirements set forth in this Agreement.

Contractor will timely and accurately complete, sign, and submit all necessary documentation of compliance.

8. Non-Discrimination and Other Requirements

a. General Non-discrimination

No person shall be denied any services provided pursuant to this Agreement (except as limited by the scope of services) on the grounds of race, color, national origin, ancestry, age, disability (physical or mental), sex, sexual orientation, gender identity, marital or domestic partner status, religion, political beliefs or affiliation, familial or parental status (including pregnancy), medical condition (cancer-related), military service, or genetic information.

b. Equal Employment Opportunity

Contractor shall ensure equal employment opportunity based on objective standards of recruitment, classification, selection, promotion, compensation, performance evaluation, and management relations for all employees under this Agreement. Contractor’s equal employment policies shall be made available to County upon request.

c. Section 504 of the Rehabilitation Act of 1973

Contractor shall comply with Section 504 of the Rehabilitation Act of 1973, as amended, which provides that no otherwise qualified individual with a disability shall, solely by reason of a disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination in the performance of any services this Agreement. This Section applies only to Contractors who are providing services to members of the public under this Agreement.

d. Compliance with County’s Equal Benefits Ordinance

Contractor shall comply with all laws relating to the provision of benefits to its employees and their spouses or domestic partners, including, but not limited to, such laws prohibiting discrimination in the provision of such benefits on the basis that the spouse or domestic partner of the Contractor’s employee is of the same or opposite sex as the employee.

e. Discrimination Against Individuals with Disabilities

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The nondiscrimination requirements of 41 C.F.R. 60-741.5(a) are incorporated into this Agreement as if fully set forth here, and Contractor and any subcontractor shall abide by the requirements of 41 C.F.R. 60–741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. f. History of Discrimination
Contractor certifies that no finding of discrimination has been issued in the past 365 days against Contractor by the Equal Employment Opportunity Commission, the California Department of Fair Employment and Housing, or any other investigative entity. If any finding(s) of discrimination have been issued against Contractor within the past 365 days by the Equal Employment Opportunity Commission, the California Department of Fair Employment and Housing, or other investigative entity, Contractor shall provide County with a written explanation of the outcome(s) or remedy for the discrimination prior to execution of this Agreement. Failure to comply with this Section shall constitute a material breach of this Agreement and subjects the Agreement to immediate termination at the sole option of the County. g. Reporting; Violation of Non-discrimination Provisions Contractor shall report to the County Executive Officer the filing in any court or with any administrative agency of any complaint or allegation of discrimination on any of the bases prohibited by this Section of the Agreement or the Section titled “Compliance with Laws”. Such duty shall include reporting of the filing of any and all charges with the Equal Employment Opportunity Commission, the California Department of Fair Employment and Housing, or any other entity charged with the investigation or adjudication of allegations covered by this subsection within 30 days of such filing, provided that within such 30 days such entity has not notified Contractor that such charges are dismissed or otherwise unfounded. Such notification shall include a general description of the circumstances involved and a general description of the kind of discrimination alleged (for example, gender-, sexual orientation-, religion-, or race-based discrimination).

Violation of the non-d
iscrimination provisions of this Agreement shall be considered a breach of this Agreement and subject the Contractor to penalties, to be determined by the County Executive Officer, including but not limited to the following:
i. termination of this Agreement;
ii. disqualification of the Contractor from being considered for or being awarded a County contract for a period of up to 3 years;
iii. liquidated damages of $2,500 per violation; and/or iv. imposition of other appropriate contractual and civil remedies and sanctions, as determined by the County Executive Officer.

To effectuate the provisions of this Section, the County Executive Officer shall have the authority to o
ffset all or any portion of the amount described in this Section against amounts due to Contractor under this Agreement or any other agreement between Contractor and County.

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h. Compliance with Living Wage Ordinance

As required by Chapter 2.88 of the San Mateo County Ordinance Code, Contractor certifies all contractor(s) and subcontractor(s) obligated under this contract shall fully comply with the provisions of the County of San Mateo Living Wage Ordinance, including, but not limited to, paying all Covered Employees the current Living Wage and providing notice to all Covered Employees and Subcontractors as required under the Ordinance.

9. Compliance with County Employee Jury Service Ordinance

Contractor shall comply with Chapter 2.85 of the County’s Ordinance Code, which states that Contractor shall have and adhere to a written policy providing that its employees, to the extent they are full-time employees and live in San Mateo County, shall receive from the Contractor, on an annual basis, no fewer than five days of regular pay for jury service in San Mateo County, with jury pay being provided only for each day of actual jury service. The policy may provide that such employees deposit any fees received for such jury service with Contractor or that the Contractor may deduct from an employee’s regular pay the fees received for jury service in San Mateo County. By signing this Agreement, Contractor certifies that it has and adheres to a policy consistent with Chapter 2.85. For purposes of this Section, if Contractor has no employees in San Mateo County, it is sufficient for Contractor to provide the following written statement to County: “For purposes of San Mateo County’s jury service ordinance, Contractor certifies that it has no full-time employees who live in San Mateo County. To the extent that it hires any such employees during the term of its Agreement with San Mateo County, Contractor shall adopt a policy that complies with Chapter 2.85 of the County’s Ordinance Code.” The requirements of Chapter

2.85 do not apply unless this Agreement’s total value listed in the Section titled “Payments”, exceeds two-hundred thousand dollars ($200,000); Contractor acknowledges that Chapter 2.85’s requirements will apply if this Agreement is amended such that its total value exceeds that threshold amount.

10. Retention of Records; Right to Monitor and Audit

(a) Contractor shall maintain all required records relating to services provided under this Agreement for three (3) years after County makes final payment and all other pending matters are closed, and Contractor shall be subject to the examination and/or audit by County, a Federal grantor agency, and the State of California.

(b) Contractor shall comply with all program and fiscal reporting requirements set forth by applicable Federal, State, and local agencies and as required by County.

(c) Contractor agrees upon reasonable notice to provide to County, to any Federal or State department having monitoring or review authority, to County’s authorized representative, and/or to any of their respective audit agencies access to and the right to examine all records and documents necessary to determine compliance with relevant Federal, State, and local statutes, rules, and regulations, to determine compliance with this Agreement, and to evaluate the quality, appropriateness, and timeliness of services performed.

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11. Merger Clause; Amendments
This Agreement, including the Exhibits and Attachments attached to this Agreement and incorporated by reference, constitutes the sole Agreement of the parties to this Agreement and correctly states the rights, duties, and obligations of each party as of this document’s date. In the event that any term, condition, provision, requirement, or specification set forth in the body of this Agreement conflicts with or is inconsistent with any term, condition, provision, requirement, or specification in any Exhibit and/or Attachment to this Agreement, the provisions of the body of the Agreement shall prevail. Any prior agreement, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. All subsequent modifications or amendments shall be in writing and signed by the parties.

12. Controlling Law; Venue
The validity of this Agreement and of its terms, the rights and duties of the parties under this Agreement, the interpretation of this Agreement, the performance of this Agreement, and any other dispute of any nature arising out of this Agreement shall be governed by the laws of the State of California without regard to its choice of law or conflict of law rules. Any dispute arising out of this Agreement shall be venued either in the San Mateo County Superior Court or in the United States District Court for the Northern District of California.

13. Notices
Any notice, request, demand, or other communication required or permitted under this Agreement shall be deemed to be properly given when both: (1) transmitted via facsimile to the telephone number listed below or transmitted via email to the email address listed below; and (2) sent to the physical address listed below by either being deposited in the United States mail, postage prepaid, or deposited for overnight delivery, charges prepaid, with an established overnight courier that provides a tracking number showing confirmation of receipt.

In the case of County, to:

Name/Title: M arc Meulman, Director of Public Health, Policy and Planning Address: 225 37th Avenue, Room 178
San Mateo, CA 94403
Telephone: 65 0.573.2532
Facsimile: 650.573.2788
Email: [email protected]

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In the case of Contractor, to:

Name/Title: C hris Richey, President and CEO
Address: 8585 N Stemmons FWY, Suite 1100-N
Dallas, TX 75247
Telephone: 21 4.821.3100 x515
Facsimile: 214.821.3106
Email: [email protected]

14. Electronic Signature
Both County and Contractor wish to permit this Agreement and future documents relating to this Agreement to be digitally signed in accordance with California law and County’s Electronic Signature Administrative Memo. Any party to this Agreement may revoke such agreement to permit electronic signatures at any time in relation to all future documents by providing notice pursuant to this Agreement.

15. Payment of Permits/Licenses
Contractor bears responsibility to obtain any license, permit, or approval required from any agency for work/services to be performed under this Agreement at Contractor’s own expense prior to commencement of said work/services. Failure to do so will result in forfeit of any right to compensation under this Agreement.
* * *

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Resolution No. 078994
June 28, 2022

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In witness of and in agreement with this Agreement's terms, the parties, by their duly authorized representatives, affix their respective signatures:

For Contractor: PetData, Inc.

Contractor Signature
/IIAf J t ~'O 21.

Date

COUNTY OF SAN MATEO
By:

President, Board of Supervisors, San Mateo County
Date:

ATTEST:

By:

Clerk of Said Board
Ccntwcr Iemp/c,/e >$200,000
May 21)22

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Exhibit A

In consideration of the payments set forth in Exhibit B, Contractor shall provide the following services necessary to increase pet licensing and vaccination compliance, throughout the County. Licensing goals will be set annually by mutual agreement between County and Contractor:

A. Management of the daily operations for animal licensing including:

1. Data Entry & Processing
a. Process correspondence from pet owners including, but not limited to, issuing tags. b. Work in partnership with the County on an approved template to provide timely billing and renewal notices to pet owners, with at least one billing to both new and renewals to be printed on an 8.5x11 sheet of paper with a return envelope enclosed. In addition, at least one of the notices will provide pet owner with the date in which the late fee became due. Contractor shall utilize a method agreed to by the parties to follow-up with pet owners who do not respond to a notice. c. Contractor will collect email addresses and/or mobile telephone numbers and will send notices to animal owners via email and text message, upon mutual agreement with County. d. Provide data entry of both new and renewal licenses and vaccination information. e. Implement procedures for verification of information submitted. f. Ensure complete, unduplicated, and accurate information. g. Process, collect, and provide receipts for animal licensing fees. h. Provide licensing and vaccination data for a weekly transfer of data from the Contractor’s database into County’s proprietary database.
i. Provide customer service including communication with citizens, veterinarians, and designated County staff.
j. Ability to integrate licensing data with Chameleon software between the two platforms. k. Provide a system in place to merge records when multiple owners at the same address license the same animal. The system will need to identify duplicates in the system and alert the contractor so a merge can happen.
l. Provide an easy search feature to allow a search by owner last name; owner first name; phone numbers; email address; license number; street name; address; pet name; microchip number; reference number; and Chameleon Person or Animal ID. Wildcard searches are supported. m. Provide clear instructions on how a pet owner can notify the vendor that a pet is deceased /or moved out of the County. Contractor will have a process in place in order to prevent future notifications for deceased animals.
n. Contractor’s database will update in real time or overnight so that up-to-date information is available.
o. Contractor will utilize County-approved breed list.
p. Contractor will utilize best practices for data backup and recovery. q. Contractor agrees animal licensing information belongs to the County and the Contractor shall never sell, transfer, or release personal data to any third party.

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2. Veterinarians & Other Authorized Registrars

a. Process license sales and vaccination reports from other sources (i.e. the local animal shelter, veterinary clinics, pet stores, etc.) in a timely manner b. Contractor will create a process to contact Veterinarian hospitals that are not submitting rabies vaccines reports in a timely manner.
c. Assist County staff to ensure reasonable quantities of on-site of basic supplies (reporting forms, citizen mailing envelopes, etc.) necessary to sell license tags and/or report information on citizens vaccinating their animals against rabies.
d. Contractor will collect fees, process license sales, and enter all data for licenses sold at veterinary locations.

3. Animal License Tags and Supplies

a. Process and mail county-provided license tags within a maximum of 10 business days, with a turnaround goal of 5 business days, after receipt of payment and completed information as required by the local ordinance.
b. Issue county-provided replacement tags to pet owners whose license tags have been lost, stolen, or damaged.
c. Ensure that the current animal licensing numbering system is continued in the County. Issue service animals’ tags once approved by the County. Tags will be issued based on a mutually agreed upon process.
d. With the exception of the license tags and/or customized inserts, Contractor agrees to cover the cost of all animal licensing supplies needed for daily operation.

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4. Electronic Payments & Banking

a. Provide the ability for pet owners to pay through the contractor’s Merchant Service Provider. b. Provide on-line customer service via the contractor’s website to allow pet owners to make license payments or donations.
c. Deposit all receipts collected for licensing into a bank account set up solely for the purpose of managing County animal licensing funds.

i. Make daily deposits and transmit verification of said deposits to designated County staff by the tenth of the following month.
ii. Collect and report electronic and charge card payments and transmit verification of said deposits to designated County staff by the tenth of the following month. iii. Send all funds collected and deposited on behalf of the County via a monthly ACH by the tenth of the following month.
iv. Contractor will collect licensing fees and late fees. d. Accept license fees from licensees via the following forms of payment at a minimum: check, money order, MasterCard or Visa-branded debit card, or credit cards.

i. Contractor shall use their own designated Merchant Service Provider to conduct all credit card transactions and, to the extent allowed by law, may retain any processing fees collected. Note: More than one pet can be licensed per on-line transaction and pet owner will be charged a single fee for the on-line transaction.

5. Communication & Access

a. Provide timely responses to and communication with citizens, County designees, and Animal Control and Licensing Program representatives including Animal Control Officers. b. Provide a customized San Mateo County toll-free number and answering service. c. Provide 24/7 access to Contractor’s database by County, Emergency Dispatch, and any other authorized Division personnel, including login.
d. Communicate to pet owners on the status of their pet’s license including annual billing. e. Contractor will provide County with an online public Tag Search function. f. Contractor will provide authorized County staff 24/7 access to animal license and owner information via Contractor’s secure, password-protected portal.

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6. Reporting

a. Provide monthly report of animals licensed to the County. b. Provide statistical reports as requested by the County. c. Provide monthly report of all veterinarians who are delinquent in submitting their monthly vaccination without license (VWL) reports.
d. Provide monthly lists of delinquent licenses upon requested by County. e. Provide customized reports as requested by County.
f. Provide public record information as requested by County.

7. Meetings/Reports/Local Laws

a. Conference Calls

At the request of the Director of Public Health, Policy and Planning or Designee, Contractor shall participate in a conference call between the Contractor and County. Contractor’s time and/or related expenses are not chargeable to County.

b. In-Person Meetings

At the request of the Director of Public Health, Policy and Planning or Designee, Contractor shall attend one in-person meeting at the County’s designated location. Contractor’s attendance, travel time and/or related expenses are not chargeable to the County.

c. Reports

Annually provide reports of animals licensed in the County broken down by jurisdiction.

d. Local Laws
Contractor shall comply with California state and local laws governing animal licensing, collection of data, privacy and confidentiality.

County agrees to provide the following to Contactor:

a. Access to County’s animal control database to allow import of data into Contractor’s database.

b. Licensing tags and customized inserts to Contractor on-site location for disbursement.

c. Any licensing fees collected by County: such fees will be retained by County, and a record of fees collected along with any supporting documents will be forwarded to the Contractor for processing no later than the 5th calendar day of the following month.

d. Any licensing fees collected by the County’s Animal Control contractor: such fees and any supporting documents will be forwarded by the Animal Control contractor or County to Contractor for processing, with the exception of cash. Cash collected by the County Animal Control contractor will be deposited into County’s bank account directly by County staff.

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Exhibit B

In consideration of the services provided by Contractor described in Exhibit A and subject to the terms of the Agreement, County shall pay Contractor based on the following fee schedule and terms:

A. Fee Schedule

1. Fixed Fees:

a. One Year License $4.30 Per license
b. Multi-Year License $4.30 for the first year
$2.00 For each additional year
c. Late Fees $2.50 Collection service fee for each license d. Replacement Tags $4.30 per tag

Fixed fees shall be payable to Contractor for all licenses processed during the term of this Agreement, regardless of whether they are processed by Contractor, County personnel, or a County contractor.

Fixed fees shall not be charged until the license is issued. Data entry of rabies vaccination certificates and incomplete licenses, which may or may not result in a license, are included at no extra charge.

In the event this Agreement is extended or renewed, without a Request for Proposal, Contractor agrees to that the fees set forth in this Exhibit B, section A will apply to such renewal or extension with no fee increases.

B. Payments

Electronic payment by County to Contractor shall be monthly by the County should the required paperwork be completely by Contractor. Contractor shall bill County on or before the tenth (10th) working day of each month for the prior month. The invoice shall include a summary of services and charges for the month of service. In addition, Contractor shall provide back-up to the invoice, in the forms of a monthly report of the animals licensed.

Contractor will provide available bank statements within five business days if requested by County.

C. Additional Service Fees

1. Bank Fees

County will reimburse Contractor for bank fees upon verification of such, including:

a. Actual bank fees charged to Contractor as a result of Contactor maintaining the bank account for the purpose of providing services outlined in this contract. This amount, in and of itself, is

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included in the total contract amount and will not exceed EIGHT THOUSAND AND FIVE HUNDRED DOLLARS ($8,500).

b. Non-sufficient fee charge charged to Contractor. Contractor will make every attempt to collect bank fees from pet owners and will reimburse County upon collection of said fee.

c. Contractor shall invoice monthly for the actual cost of the bank account maintained for the purpose of this contract.

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Agenda Item - 3.g.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Scott C. Stiles From: William E. Murray
Dept.: City Manager Dept.: Public Works
Subject: Award a contract to Nobel
Systems, Inc., for Enterprise
Computerized Maintenance
Management System
Software. (Cost: $63,000
annually) (Action Item)
Date: 10/25/2022

OBJECTIVE
For the City Council to award a contract to Nobel Systems, Inc., to provide an Enterprise Computerized Maintenance Management System (CMMS), implementation, and support.

BACKGROUND
A CMMS allows the Public Works Department to effectively record and report on maintenance activities of City’s infrastructure assets. It is designed to help the City with preventative maintenance and serves as documentation to satisfy regulations. The existing workflow involves manually recording activities on paper or referencing multiple systems not built specifically for this work resulting in additional time and labor. The new CMMS will allow the City to identify the work visually on the City map which helps to easily identify new maintenance work locations. In addition, the new CMMS system will allow creation of specific reports for various uses. The immediate need of the system will be developed for the water and sewer systems.

Other modules can be added later as desired.

DISCUSSION
A Request for Proposal was issued on May 25, 2022, seeking a CMMS cloud software and implementation partner. Proposers were asked to demonstrate how their proposed software would satisfy the City’s scope of work and how they would be a competent partner in its implementation within a reasonable timeline. Proposers were also asked to summarize the cost of the first year and also project out a five (5) year total cost for the implementation, licensing, subscription, and support.

Nine (9) proposals were received. All proposals were reviewed and eight (8) proposals were found to be responsive. The proposals received are as follows:

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Company Name Proposed CMMS
Software
Five (5) Year
Cost Score
Nobel Systems, Inc. GeoViewer $315,000.00 521
MainStar, Inc. MainStar EAMS $226,750.00 510
CentralSquare LLC
CentralSquare
Enterprise Asset
Management
$598,336.08 391
Spacial Wave, Inc. Field Mapplet $511,512.61 390
Smart Energy Systems
Inc. dba Smart Energy
Water
Smart Energy Water $833,100.00 356
Timmons Group CityWorks $960,971.00 348
Maven Asset
Management IBM Maxo $1,226,394.00 341
EAM Solutions LLC HxGN EAM $1,348,800.00 337
Lotus USA N/A Non-Responsive

The top two (2) proposers, MainStar and Nobel Systems, Inc., were invited to present a demonstration of the proposed software. Nobel’s GeoViewer product demonstrated a workflow that was more visual and more compatible with the City’s goals. Best and Final Offers were also solicited from the top two (2) scoring proposers. The Source Selection Committee unanimously voted for Nobel Systems, Inc., since their CMMS best met the needs of the City at a competitive price.

FINANCIAL IMPACT
The annual licensing and support cost for the CMMS is $63,000 and will be financed with Water and Sewer funds. There is no impact to the General Fund.

RECOMMENDATION
It is recommended that the City Council:

Award a contract to Nobel Systems, Inc., in the amount of $63,000 for the first fiscal year, which includes implementation, licensing, and support; Authorize the City Manager to execute the contract for additional four (4) optional years for a total of five (5) years in an annual amount of $63,000 and a total of $315,000; and
Authorize the City Manager to make minor modifications as appropriate.

By: Rebecca Li, P.E., Sr. Civil Engineer
ATTACHMENTS:

Description Upload Date Type File Name
Professional
Agreement_Nobel
System, Inc.
10/14/2022 Backup
Material Nobel_Systems_Inc_RFP_S1296.pdf

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•
•
•
Fee Proposal 10/14/2022 Backup
Material Attachment_B_BAFO_Form_RFP_S1296_091222_with_Near_Map.pdf

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Computerized Maintenance Management System RFP No. S-1296

1 AGREEMENT FOR COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM

THIS AGREEMENT is made this day of September 2022, by the CITY OF GARDEN GROVE, a municipal corporation, ("CITY") and NOBEL SYSTEMS, INC., a California corporation, hereinafter referred to as “CONTRACTOR”.

RECITALS

The following recitals are a substantive part of this Agreement:

1. This Agreement is entered into pursuant to Garden Grove COUNCIL AUTHORIZATION, DATED _____________________.

2. CITY desires to utilize the services of CONTRACTOR to Provide a Computerized Maintenance Management System (CMMS for the City of Garden Grove per RFP S-1296.

3. CONTRACTOR is qualified by virtue of experience, training, education and expertise to accomplish services.

AGREEMENT

THE PARTIES MUTUALLY AGREE AS FOLLOWS:

1. Term and Termination . The initial term of the agreement shall be from July 1, 2022 through June 30, 2023, with an option to extend said agreement an additional four (4) fiscal years. This agreement may be terminated by the CITY without cause. In such event, the CITY will compensate CONTRACTOR for work performed and services provided to date in accordance with Contractors Proposal and CONTRACTOR’s price sheet, which is attached as Attachment B and is hereby incorporated by reference.

2. Services to be Provided. The services to be performed by CONTRACTOR shall consist of tasks as set forth in the Scope of Work in CONTRACTOR’s proposal.

CONTRACTOR’s proposal and Scope of Work is attached as Attachment “A” and is incorporated herein by reference. The Scope of Work and this Agreement do not guarantee any specific amount of work.

3. Compensation. CONTRACTOR shall be compensated as follows:

3.1 AMOUNT . Total Compensation under this agreement shall not exceed (NTE) amount of Sixty-Three Thousand Dollars ($63,000.00), per fiscal year, payable in arrears and in accordance with CONTRACTOR’s Proposal Pricing Form, Attachment “B”. All work shall be in accordance with the requirements specified in RFP No. S-1296 and CONTRACTOR’s proposal.

3.2 Payment For work under this Agreement, payment shall be made per invoice for work completed. Within 45 day of delivery of goods or

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2 completion of performance of services, CONTRACTOR must promptly render an invoice to CITY or payment may be significantly delayed. For extra work not a part of this Agreement, a written authorization by CITY will be required, and payment shall be based on schedule included in PROPOSAL PRICING FORM, Attachment “B”. For extra work not a part of this Agreement, a written authorization by CITY will be required, and payment shall be based on schedule included in CONTRACTOR’s Proposal Pricing Form, Attachment “B”. All work shall be in accordance with RFP.

No. S-1296.

3.4 Termination. CITY shall have the right to terminate this agreement, without cause, by giving thirty (30) days written notice of termination. If the Agreement is terminated by CITY, then the provisions of paragraph 3 would apply to that portion of the work completed.

4. Insurance Requirements.

4.2 WORKERS COMPENSATION INSURANCE. During the duration of this Agreement, CONTRACTOR shall maintain Workers Compensation Insurance in the amount and type required by law, if applicable.

4.3 INSURANCE AMOUNTS. CONTRACTOR shall maintain the following insurance for the duration of this Agreement:

(a) Commercial general liability in an amount not less than of $1,000,000.00 per occurrence (claims made and modified occurrence policies are not acceptable); Insurance companies must be acceptable to CITY and have a Best’s Guide Rating of A-, Class VII or better, as approved by the CITY.

(b) Automobile liability in an amount not less than $1,000,000.00 combined single limit (claims made and modified occurrence policies are not acceptable); Insurance companies must be acceptable to CITY and have a Best’s Guide Rating of A-, Class VII or better, as approved by the CITY.

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3 (c) Professional liability, which includes Cyber Liability Coverage, in an amount not less than $1,000,000. Insurance companies must be admitted and licensed In California and have a Best’s Guide Rating of A- ,Class VII or better, as approved by the City. If the policy is written on a “claims made” basis, the policy shall be continued in full force and effect at all times during the term of the agreement, and for a period of three (3) years from the date of the completion of services provided. In the event of termination, cancellation, or material change in the policy, professional/consultant shall obtain continuing insurance coverage for the prior acts or omissions of professional/consultant during the course of performing services under the term of the agreement. The coverage shall be evidenced either by a new policy evidencing no gap in coverage, or by obtaining separate extended “tail” coverage with the present or new carrier.

An Additional Insured Endorsement, ongoing and completed operations, for the policy under section 4.3 (a) shall designate CITY, its officers, officials, employees, agents, and volunteers as additional insureds for liability arising out of work or operations performed by or on behalf of the CONTRACTOR.

CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to city’s requirements, as approved by the CITY.

An Additional Insured Endorsement for the policy under section 4.3 (b) shall designate CITY, its officers, officials, employees, agents, and volunteers as additional insureds for automobiles owned, leased, hired, or borrowed by the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to CITY’s requirements, as approved by the CITY.

For any claims related to this Agreement, CONTRACTOR’s insurance coverage shall be primary insurance as respects CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, or volunteers shall by excess of the CONTRACTOR’s insurance and shall not contribute with it.

If CONTRACTOR maintains higher insurance limits than the minimums shown above, CONTRACTOR shall provide coverage for the higher insurance limits otherwise maintained by the CONTRACTOR.

5. Non-Liability of Officials and Employees of the CITY. No official or employee of CITY shall be personally liable to CONTRACTOR in the event of any default or breach by CITY, or for any amount which may become due to CONTRACTOR.

6. Non-Discrimination. CONTRACTOR covenants there shall be no discrimination against any person or group due to race, color, creed, religion, sex, marital

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4 status, age, handicap, national origin, or ancestry, in any activity pursuant to this Agreement.

7. Independent Contractor . It is agreed to that CONTRACTOR shall act and be an independent contractor and not an agent or employee of the CITY, and shall obtain no rights to any benefits which accrue to CITY'S employees.

8. Ownership of Data. City shall be the exclusive owner of all data, information, materials and documents which were developed or prepared by CITY or which CONTRACTOR specifically so prepared for CITY. All materials and documents which were developed or prepared by CONTRACTOR for general use and which are not the copyright of any other party or publicly available, including educational materials, including any software and any other computer applications, shall continue to be the property of CONTRACTOR or its respective owner.

9. Warranties.

(a) CONTRACTOR warrants and represents that all software, as installed and configured on CITY’s systems will perform in accordance with and conform to the applicable documentation for the same in all material respects. The software will operate effectively with the functionality of the software programs described in CONTRACTOR’s proposal.

(b) CONTRACTOR further warrants and represents that, any time the software is delivered to CITY, whether delivered via electronic media or the Internet, no portion of the software, or the media upon which it is stored or delivered, will contain any computer programming code that damages or otherwise improperly affects data files or hardware without the knowledge or consent of the user, including but not limited to self-replicating and self-propagating program instructions commonly referred to as “viruses” or “worms” to the extent such viruses or worms are detectable by commercially available detection software.

Consultant warrants that the software shall be free from any back door, time bomb, drop dead-devise, or other software routing designed to disable a computer program automatically with the passage of time or under the positive control of persons other than CITY’s personnel.

(c) CONTRACTOR further warrants and represents that each of its employees, independent contractors or agents assigned to perform any services or provide any technical assistance in configuration, development and implementation, training, use and related services under the terms of this Agreement shall have the skill, training, and background reasonably commensurate with the level of performance or responsibility required, so as to be able to perform in a competent and professional manner.

(d) CONTRACTOR further warrants and represents that to the best of CONTRACTOR’s knowledge: (i) there is no claim, litigation or proceeding pending or threatened against CONTRACTOR with respect to the software or any

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5 component thereof alleging infringement of any patent or copyright or any trade secret or any proprietary right of any person; (ii) the software complies in all material respects with applicable laws, rules and regulations; (iii) CONTRACTOR has full authority to enter into this Agreement and to consummate the transactions contemplated hereby; and (iv) CONTRACTOR’s performance under this Agreement are not materially impaired or prohibited by any other agreement to which CONTRACTOR is a party or by which it may be bound.

(e) Consultant further warrants and represents that: (i) the software does not infringe the intellectual property rights of others; (ii) CONTRACTOR has all rights, title or interest to the software necessary to grant CITY rights to use the same as provided for in this Agreement; (iii) CONTRACTOR has the right to grant to CITY the licenses for CITY’s use of the software.

(f) Upon any breach relating to the warranties provided herein , CONSULTANT shall promptly: (i) procure for CITY any necessary correction to the software and/or the right to continue use of the software at no additional charge to CITY, (ii) modify such software to avoid any claimed infringement (provided that such modification does not adversely affect CITY’s intended use of the Software) at no additional charge to CITY, or (iii) replace said software with an equally suitable, compatible and functionally equivalent non-infringing software, including installation and configuration as required, at no additional charge to CITY.

Furthermore, if promptly notified in writing of any action brought against the CITY based on a claim that any software provided in the performance of this Agreement infringes intellectual property rights, such as a patent, copyright or trademark right of a third party, the CONTRACTOR will defend such action at its expense and will pay any and all fees, costs or damages that may be finally awarded in such action or any settlement resulting from such action, provided that the CITY shall permit CONTRACTOR to control the defense of such action and shall not make any compromise, admission of liability or settlement or take any other action impairing the defense of such claim without CONTRACTOR ’s prior written approval.

10. Compliance with Law. CONTRACTOR shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government.

CONTRACTOR shall comply with, and shall be responsible for causing all contractors and subcontractors performing any of the work pursuant to this Agreement to comply with, all applicable federal and state labor standards, including, to the extent applicable, the prevailing wage requirements promulgated by the Director of Industrial Relations of the State of California Department of Labor. The City makes no warranty or representation concerning whether any of the work performed pursuant to this Agreement constitutes public works subject to the prevailing wage requirements.

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6 11. Notices. All notices shall be personally delivered or mailed to the below listed address, or to such other addresses as may be designated by written notice.

These addresses shall be used for delivery of service of process.

a. (Contractor)
Nobel Systems, Inc.
1030 Nevada St., Ste. 202
Redlands, CA 92374

b. (Address of CITY) (with a copy to):

City of Garden Grove Garden Grove City Attorney
11222 Acacia Parkway 11222 Acacia Parkway
Garden Grove, CA 92840 Garden Grove, CA 92840

12. CONTRACTOR'S PROPOSAL. This Agreement shall include CONTRACTOR'S proposal or bid which shall be incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.

13. Licenses, Permits, and Fees. At its sole expense, CONTRACTOR shall obtain a Garden Grove Business License, all permits, and licenses as may be required by this Agreement.

14. Time of Essence. Time is of the essence in the performance of this Agreement.

15. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability, and reputation of CONTRACTOR, its principals and employees were a substantial inducement for CITY to enter into this Agreement.

16. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the parties are formally bound.

17. Indemnification. CONTRACTOR agrees to protect, defend, and hold harmless CITY and its elective or appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damage to property, or interference with use of property, arising out of, or in any way connected with

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7 performance of the Agreement by CONTRACTOR, CONTRACTOR'S agents, officers, employees, subcontractors, or independent contractors hired by CONTRACTOR. The only exception to CONTRACTOR'S responsibility to protect, defend, and hold harmless CITY, is due to the sole negligence of CITY, or any of its elective or appointive boards, officers, agents, or employees.

18. Appropriations.

This Agreement is subject to and contingent upon funds being appropriated therefor by the Garden Grove City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the CITY.

[SIGNATURE PAGE FOLLOWS]

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8 IN WITNESS THEREOF, these parties have executed this Agreement on the day and year shown below.

Date: _____________ "CITY"

CITY OF GARDEN GROVE

By:___________________________
City Manager
ATTESTED:

____________________________
City Clerk

Date: _______________________
"CONTRACTOR"
NOBEL SYSTEMS, INC.

By: ___________________________

Name:__________________________

Title:___________________________

Date: __________________________

Tax ID No. ______________________

Contractor’s License: _____________

Expiration Date:_________________

If CONTRACTOR is a corporation, a
Corporate Resolution and/or Corporate
Seal is required. If a partnership,
Statement of Partnership must be
submitted to CITY.

APPROVED AS TO FORM:

____________________________
Garden Grove City Attorney

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9 ATTACHMENT “A”

SCOPE OF WORK
RFP S-1296
Provide a Computerized Maintenance Management System (CMMS) for the City of Garden Grove
Overview
The City is seeking Requests for Proposals (“RFP”) from qualified vendors to provide a CMMS software solution and associated implementation, migration, integration and training services. The City’s vision is to increme ntally manage and track all City- owned assets in the selected solution. The solution will allow the City to manage the full lifecycle of the asset, including maintenance and capital interventions.

Objective
The City of Garden Grove (CoGG) is looking to utilize a modern Computerized Maintenance Management System (CMMS) that has the features, functionality, and integration required to streamline existing processes, reduce paper-based processes, provide improved mobility to crews, allow for preventative maintenance scheduling, satisfy regulations, and improve reporting at all levels to support more effective planning and decision making.

Functional Outline

1. Ability to create inspections on existing assets.

2. Ability to view historical inspection records on assets.

3. Ability to create service requests, preventive, and corrective work orders as separate work categories.

4. Ability to keep track and satisfy reporting and auditing of mandated regulations.

5. Tight integration with GIS to track assets and work history on maps as well as tabular data both on the desktop as well as in the mobile tool.

6. A full-featured mobile solution.

Project Background
The City of Garden Grove’s current solution for a CMMS is a collection of software built in-house. Our GIS infrastructure is comprised of a combination of ArcGIS products and various open-source products. The main database for all GIS assets and maintenance are stored in PostgreSQL using PostGIS as spatial extension. The in- house Workorders component will not be replaced, but APIs will ideally be used to integrate with the enterprise CMMS this RFP seeks. Various divisions in our Public Works Department will come to depend on this replacement tool including, but not limited to, Water, Sewer, Environmental, Facilities, and Parks.

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Computerized Maintenance Management System RFP No. S-1296

10 Proposal Requirements
Software Licensing
Detail the software licensing model including all the modules deemed necessary to satisfy this RFP.

Planning and Implementation

7. Proposing vendors are expected to include a draft workplan as part of their proposal to include:
a. Proposed project staff including project manager, implementation specialists, and technical support.
b. Proposed timeline from Notice-To-Proceed for the full scope of the project from planning through production use of the system.
c. Implementation costs for all associated tasks.
d. Designation of roles and requirements (including labor level-of-effort) for City of Garden Grove staff involvement in the configuration, set-up, implementation, testing and roll-out of the CMMS.
e. A clear description of the approach and any third-party engagements (e.g. any outside integration specialists) necessary to complete this scope of work.

8. Separate the implementation of the identified workflows into discrete phases to allow for adaptable funding over multiple years.

9. The selected vendor is expected at project start-up to spend time on-site visiting City of Garden Grove facilities and staff to evaluate existing conditions and validate any assumptions made within the proposal.

Configuration

10. The CMMS vendor will work with The City of Garden Grove to identify work flows, data transactions and actors associated with the required functionality. The vendor is encouraged to suggest modifications to the workflow to facilitate data flow. The vendor will then configure the CMMS to meet the agreed workflow and data requirements.

11. The CMMS vendor will evaluate the asset and maintenance data available in the existing databases along with an ongoing data collection effort and provide a way to import them into the CMMS database.

12. The CMMS software must be able to consume real-time OGC, OSGeo, and other open GIS standard formats and web service protocols including, but not limited to: WFS, WMS, WMTS, GeoJSON, etc. All GIS data must be consumed via web services. There will be no static exports.

13. The CMMS vendor will present the configured system modules to The City of Garden Grove for review and approval through on-site or remote

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Computerized Maintenance Management System RFP No. S-1296

11 demonstrations. These demonstrations must include actual City of Garden Grove assets and real or simulated transactional data.

14. The initial system configuration must be approved by The City of Garden Grove prior to implementation.

Data Queries and Reporting

15. Describe the look and configurability of the user interface (dashboard) to access current information.

16. Describe the capabilities to query the database using the system interface, including through a query-builder, data sorts and filters.

17. Describe the system report interface. Include the reporting software platform and whether additional licenses are required to create or modify reports, and associated costs.

18. Describe and list the availability of “canned reports” that can be run out-of-the- box.

19. Provide costs for development of 20 custom reports.

Testing

20. The vendor will provide a system configured to The City of Garden Grove’s workflow and with actual data for live testing for up to sixty days.

21. During the testing period The City of Garden Grove will work with the vendor to document any issues or questions arising regarding work flow, data transactions, and product look and feel issues.

22. The vendor will address all issues, comments and suggestions raised in a timely manner. The testing phase will not conclude before all issues raised have been appropriately addressed.

Data Migration
Provide costs associated to migrate existing assets and maintenance data to the proposed CMMS. We store all our data internally inside a PostgreSQL database with PostGIS spatial extension. We can export the data into any format.

Data Ownership
The City of Garden Grove is the sole owner of the data it generates and shares with the CMMS. Selected implementation and software vendor(s) may not use our data for any other purpose other than supporting our use cases. Please also specify data export options.

Data Backup
Selected CMMS must provide an automated backup with reasonable frequency. We will prefer a solution with a simple, flexible, and quick backup restore process that is within our control.

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Computerized Maintenance Management System RFP No. S-1296

12 Training and Documentation

23. The CMMS Vendor will provide on-site training at both the start of the testing phase and just before the “go live” phase of the implementation.

24. The CMMS Vendor will provide at least three levels of training:
a. IT Administration Training – software configuration, network issues, mobile application connectivity, user credentials, system back-ups, report creation and modifications.
b. System Administrator Training – user set-up, management of drop down lists, user security settings, user dashboard configuration, system queries and report creation/modification.
c. User Training – system log-in, service request/inspection/work-order creation, workload tracking, work order completion and approval, dashboard options, reports.
d. User training may be further broken down by maintenance staff, supervisors, administrative users, read-only/reporting users.

25. The vendor will be required to submit a training plan prior to the start of training.

26. Approximately 100 users will require training. Training facilities are available on-site to accommodate 25 students at a time.

27. The vendor will provide training materials and/or user guides specific to The City of Garden Grove’s system in electronic format for network distribution.

28. The vendor’s proposal should describe the available on-line guidance or help features of the system.

Support and Maintenance

29. The CMMS vendor will provide phone or on-line support during routine business hours.

30. The proposal must describe their approach to support during routine business hours and at times outside those normal business hours.

31. The proposal must include support and maintenance (including software updates) for one full year.

32. The proposal must state the yearly cost for support and maintenance after the first-year period is complete.

33. The proposal must state the optional costs associated with making functional or configuration changes to the software post-production.

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Computerized Maintenance Management System RFP No. S-1296

13 Pricing

34. All pricing related to providing the CMMS must be provided in your proposal. The proposal must include a breakdown of pricing in details, including, but not limited to the following:
 Licensing
 Required modules
 Hosting
 Third Party Components
 Data Migration
 Implementation
 User Acceptance Testing
 Training
 Support and Maintenance
 Optional Features
 All other costs associated with the proposed CMMS

35. Proposal pricing must include pricing as cost of ownership for the first year and subsequent years and must be on Attachment “B” Proposal Pricing Form.

36. Proposal Pricing: Attachment “B” (see Page 30 for more information). The excel spreadsheet has been provided in the “Documents” Tab via the City’s PlanetBids portal. All pricing must be typed onto the spreadsheet provided and the completed excel file must uploaded as a required “General Attachment” via the City’s PlanetBids portal. Proposers may add additional line items for other applicable costs under the “OTHER REQUIRED COSTS” and “OPTIONAL COSTS” sections. Please submit the completed excel file AND a PDF copy of Attachment “B” with the proposal. Do not alter the required fields of Attachment “B” in way or your proposal will NOT be accepted. If costs for the required line items do not apply, then simply include “$0.00” for the price and enter a comment in the cell to explain why there is no cost for that particular line item. Handwritten versions of Attachment “B” will NOT be accepted for any reason.

37. Failure to provide pricing for the total five year may result in the incomplete proposal being deemed as non-responsive at the City’s discretion. Pricing must be all inclusive for the five year period request!
Demo

38. A demo of the proposed software will be required as part of the selection process on both desktop and a field device.

39. Using a sample Garden Grove dataset will be preferred during demos.

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Computerized Maintenance Management System RFP No. S-1296

14 Other Contracts

1. Supply additional required contracts with the proposal.

2. If you are prefer to have the City sign your contract instead of the sample contract that is included in this RFP document, please include a copy for the City’s review and consideration. Please submit your contract with the understanding that the City may request changes
Software Requirements
General Requirements

40. Platform must be cloud-based

41. User-defined fields with various data types

42. User to specify which fields are required and which are not

43. Global and per layer data searching

44. Calendar pop-ups for all date fields

45. The use of drop-down lists to maintain consistency for selected fields

46. Simple uploading of data, files, pictures, videos etc.

47. Bar-code reading and generation

48. Multi-user environment with ACID compliant data back-end

49. Back-end audit trail functionality that tracks changes, user, and when the changes occurred

50. Support network features and able to visualize and report network activities, such as downstream effects of a water main shutoff.

51. Geocoding of addresses and intersections

52. Map features styling must be flexible and customizable: for example, we must be able to choose drawing styles and colors and we must be able to style by data attributes

53. Must be able to interact with features such as clicking on them and getting detailed information include photos or videos or list of maintenance activities

54. All features, including notifications, of the application must work in a modern web browser on desktop workstations and tablets of any OS

55. Must be able to export dynamic maps into PDF for printing

56. Any and all unique features of the proposed solution

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Computerized Maintenance Management System RFP No. S-1296

15 Workflow Requirements

57. Record and look up all operations and maintenance activities and display accurate and up-to-date map. Example activities include, but are not limited to:
a. Hot spots
b. Line cleaning
c. CCTV
d. Construction crews
e. Storm drains
f. Root foaming
g. Roach Spraying
h. Manhole inspections
i. Repairs
j. Gate valve exercise
k. Water meter replacement
l. Flood control channels maintenance
m. Tree maintenance
n. Bidirectional communication with DigAlert.

58. Set thresholds and receive notifications, such as receive alerts when a line has not been cleaned for three (3) months.

59. Customizable connected workflows between multiple activities, such as recording a line cleaning activity also generates manhole inspections.

60. Markup and redlining in the field.

61. Generate text and mapping reports by date range and activity types to track progress.

62. Generate contact list for activities like reverse 811.

63. Import bulk data for activities performed by contractors.

Mobile Support

64. Software must be able to complete critical tasks without Internet connection (aka. off-line / disconnected mode).

65. Pure web browser support will be preferred, otherwise, native app support for both Android and iOS will be accepted.

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16 66. Application must function the exact same way on both tablets and phones format.

Work Orders and Service Requests
The City currently has an in-house work orders system that we would still like to keep using for this phase of implementation. However, we would like the option to be able to transition to a work orders system available in the proposed CMMS software in the future. For the consideration of this proposal:

67. Vendor’s proposal must include detailed description of the Work orders/Service requests module(s) in the proposed CMMS software.

68. If integration to a third-party work orders system is available, detail this in the proposal. See section 3.5 for details.

Integration with other systems
The City is looking for a CMMS vendor with experience integrating their system with other applications.

69. All critical CMMS data such as raw maintenance records or work orders records must be available for at least a read access outside the CMMS software with proper security via a well-documented API or OGC, OSGeo, and other open standard GIS formats and web services protocols including, but not limited to:

WFS, WMS, GeoJSON. For example, we would like to display data from CMMS system on a Leaflet web map or in desktop applications like QGIS or ESRI ArcGIS platform.

70. For GIS layers such as City borders, parcels, CCTV, etc., the CMMS software must be able to consume real-time OGC, OSGeo, and other open standard GIS formats and web services protocols including, but not limited to: WFS, WMS, WMTS, GeoJSON, etc. All GIS data must be consumed via web services. There will be no static exports.

71. Preferably, CMMS’s work order module can pull data from our in -house work orders system via REST API that will be customized for the chosen CMMS by City of Garden Grove staff.

72. Reports and queries must have an export feature to a delimited file format.

Data Retention
The City prefers a solution with a robust way to specify and automate data retention policy and enforcement.

Public Records Act
Global search is required for data discovery to satisfy Public Records requests.

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Computerized Maintenance Management System RFP No. S-1296

17 Vendor Requirements
Qualifications

73. Proposer must have a production implementation of a recent or similar version of the proposed software for at least 10 public sector agencies in California

74. A minimum of five relevant references which must be submitted on the Appendix “A” REFERENCES, which is included in this RFP document.

75. Proposer must demonstrate a thorough knowledge of pertinent California laws and regulations

76. Proposer must have been in business for a minimum of five (5) years Other Requirements

1. All proposals must be submitted electronically on the City’s PlanetBids portal.

Proposals will not be accepted in any other from. Proposals that are not received via the City’s PlanetBids portal will NOT be accepted or considered. If assistance is needed with submitting a proposal electronically, instructions on how to submit an electronic proposal via the PlanetBids portal can be found under the “Documents” tab.

2. All questions must be submitted in writing, via email only, to Sandra Segawa only, by the deadline specified. Questions received after the specified date and time will not be addressed since the City cannot extend the RFP due date due to delays in meeting specified deadlines.

3. Current and relevant submitted on (Appendix “A”) “References, for wor k that is similar in nature with other public agencies.

4. If proposer prefers to have the City sign their contract instead of the sample contract that is included in this RFP document, please include a copy for the City’s review and consideration. Please submit the contract with the understanding that the City may request changes or refuse to sign.

5. Must comply with the City’s insurance requirements (Appendix “B”) if awarded the contract. In the event that the City agrees to sign the vendor’s contract, the insurance requirements in Appendix “B” must be added to the vendor’s contract

6. All other documents and requirement per this RFP document.

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Task Year 1 Year 2 Year 3 Year 4 Year 5
Project Management and Work Plan (Included in total cost)$0.00 $0.00 $0.00 $0.00 $0.00 Software Costs
Licensing $63,000.00 $63,000.00 $63,000.00 $63,000.00 $63,000.00 Required modules (included in total cost) $0.00 $0.00 $0.00 $0.00 $0.00 Hosting (Included in total cost) $0.00 $0.00 $0.00 $0.00 $0.00 Third Party Components (Included in total
cost) $0.00 $0.00 $0.00 $0.00 $0.00
Data Migration (Included in total cost) $0.00 $0.00 $0.00 $0.00 $0.00 Implementation (Included in total cost) $0.00 $0.00 $0.00 $0.00 $0.00 User Acceptance Testing (Included in total cost) $0.00 $0.00 $0.00 $0.00 $0.00 Training (Included in total cost) $0.00 $0.00 $0.00 $0.00 $0.00 Support and Maintenance (Included in total cost) $0.00 $0.00 $0.00 $0.00 $0.00 Others Required Costs $0.00 $0.00 $0.00 $0.00 $0.00
GeoViewer Nearmap Integration/Configuration
(Included in total cost) $0.00 $0.00 $0.00 $0.00 $0.00
Optional Costs-Do Not Include in Total 5-
Year Cost $75,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 GeoViewer Fleet Management Module $35,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 GeoViewer Permitting Module $40,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 Total by Year $63,000.00 $63,000.00 $63,000.00 $63,000.00 $63,000.00 Total 5-Year Cost $315,000.00
Total Not-to-Exceed Price $315,000.00
Company Name NOBEL SYSTEMS, INC.

Authorized Signature
Printed Name and Title of Authorized Signer David Manuwa, Vice President Customer Success Email Address [email protected]
Phone Number 909-963-0787 O | 909-677-5431 C
ATTACHMENT "B" - Proposal Pricing Form "Best and Final Offer" RFP S-1296: Provide a Computerized Maintenance Management System (CMMS) By signing this form, respondent acknowledges that the cost information is accurate and represents all costs associated with performing the necessary work to satisfy the Scope of Work.

Company Name_NOBEL SYSTEMS, INC._________________________

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Agenda Item - 3.h.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Scott C. Stiles From: Teresa Pomeroy
Dept.: City Manager Dept.: City Clerk
Subject: Receive and file minutes
from the meeting held on
September 27, 2022.
(Action Item)
Date: 10/25/2022
Attached are the minutes from the meeting held on September 27, 2022, recommended to be received and filed as submitted or amended.

ATTACHMENTS:

Description Upload Date Type File Name
Minutes 10/20/2022 Minutes September_27__2022.pdf

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-1- 9/27/22

MINUTES

GARDEN GROVE CITY COUNCIL

Regular Meeting

Tuesday, September 27, 2022

Community Meeting Center
11300 Stanford Avenue, Garden Grove, CA 92840

CONVENE CLOSED SESSION

AT 5:30 p.m., Mayor Jones convened closed session.

ROLL CALL PRESENT: (6) Council Members Brietigam, K. Nguyen, Bui, Klopfenstein, D. Nguyen, Mayor Jones

ABSENT: (1) Council Member O’Neill recused himself from Closed Session

ORAL COMMUNICATIONS FOR CLOSED SESSION

Speakers: None.

Conference with Legal Counsel – Anticipated Litigation
Significant exposure to litigation per Government Code Section 54956.9(d)(2):

One potential case relating to the ojections by attorneys for Unite Here Local 11 to the land use entitlement approvals for the B2/Nickelodeon project.

Conference with Legal Counsel – Anticipated Litigation
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case.

ADJOURN CLOSED SESSION

At 6:15 p.m., Mayor Jones adjourned closed session.

CONVENE REGULAR MEETING

At 6:30 p.m., Mayor Jones convened the meeting in the Council Chamber with all Council Members present.

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RECESS

At 6:31 p.m. Mayor Jones recessed the meeting.

RECONVENE

At 6:35 p.m., Mayor Jones reconvened the meeting in the Council Chamber with all Council Members present.

INVOCATION

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

COMMUNITY SPOTLIGHT IN RECOGNITION OF THE CITY OF HOPE ORANGE COUNTY

LENNAR FOUNDATION CANCER CENTER

COMMUNITY SPOTLIGHT RECOGNIZING 25 PLUS YEAR EMPLOYEES SERVING THE

CITY OF GARDEN GROVE

ORAL COMMUNICATIONS

Speakers: Ana Parker, Leland Sisk, Ray Heimstra, Kyle Mason, Ruby Garcia, Maureen Blackmun, Greg Borgman, Paul Crulee, Robert Esparza

RECESS

At 7:08 p.m. Mayor Jones recessed the meeting.

RECONVENE

At 7:13 p.m., Mayor Jones reconvened the meeting in the Council Chamber with all Council Members present.

ADOPTION OF A PROCLAMATION DECLARING OCTOBER 9TH THROUGH THE 15TH 2022, AS FIRE PREVENTION WEEK. (F: 83.1)

It was moved by Council Member Brietigam, seconded by Council Member O’Neill that:

A Proclamation declaring October 9th through the 15th 2022, as Fire Prevention Week, be adopted.

The motion carried by a 7-0 vote as follows:

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Ayes: (7) Brietigam, O’Neill, Bui, K. Nguyen, Klopfenstein, D. Nguyen, Jones
Noes: (0) None

ACCEPTANCE OF PROJECT IFB NO. S-1279-A FOR THE RENOVATION OF WEST HAVEN PARK AS COMPLETE (F: 73.12)

It was moved by Council Member Brietigam, seconded by Council Member O’Neill that:

Project IFB No. S-1279-A – Renovation of the West Haven Park as complete, and authorize the City Manager to execute the Notice of Completion of Public Improvement and Work, be accepted as complete; and
The Finance Director be authorized to release the retention payment when appropriate to do so.

The motion carried by a 7-0 vote as follows:

Ayes: (7) Brietigam, O’Neill, Bui, K. Nguyen, Klopfenstein, D. Nguyen, Jones
Noes: (0) None
APPROVAL OF FINAL PARCEL MAP NO. 2017-141 FOR THE PROPERTY LOCATED AT 9241 IMPERIAL AVENUE, GARDEN GROVE (F: 118.PM-2017-141)

It was moved by Council Member Brietigam, seconded by Council Member O’Neill that:

Final Parcel Map No. 2017-141, be approved.

The motion carried by a 7-0 vote as follows:

Ayes: (7) Brietigam, O’Neill, Bui, K. Nguyen, Klopfenstein, D. Nguyen, Jones
Noes: (0) None
ADOPTION OF A RESOLUTION AMENDING THE CITY’S CONFLICT OF INTEREST CODE PERTAINING TO DESIGNATED POSITIONS AND DISCLOSURE (F: 30.7)

It was moved by Council Member Brietigam, seconded by Council Member O’Neill that:

Resolution No. 9775-22 entitled: A Resolution of the City Council of the City of Garden Grove amending the Conflict of Interest Code of the City of Garden Grove

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pertaining to designated positions and disclosure categories and rescinding Resolution No. 9655-20, be adopted.

The motion carried by a 7-0 vote as follows:

Ayes: (7) Brietigam, O’Neill, Bui, K. Nguyen, Klopfenstein, D. Nguyen, Jones
Noes: (0) None

AUTHORIZATION OF THE ISSUANCE OF A PURCHASE ORDER TO NATIONAL AUTO

FLEET GROUP FOR A NEW PUBLIC WORKS DEPARTMENT VAN

It was moved by Council Member Brietigam, seconded by Council Member O’Neill that:

The Finance Director be authorized to issue a purchase order in the amount of $38,087.80 to National Auto Fleet Group for the purchase of one (1) new Public Works Department Van.

The motion carried by a 7-0 vote as follows:

Ayes: (7) Brietigam, O’Neill, Bui, K. Nguyen, Klopfenstein, D. Nguyen, Jones
Noes: (0) None

APPROVAL OF AN AGREEMENT WITH AKM CONSULTING ENGINEERS FOR STORM

DRAIN CHANNEL INSPECTION, CONDITIONS ASSESSMENT AND DESIGN SERVICES (F: 55-AKM CONSULTING ENGINEERS)

It was moved by Council Member Brietigam, seconded by Council Member O’Neill that:

A professional services agreement with AKM Consulting Engineers, in the amount of $57,756, for professional channel inspection, conditions assessment and design services be approved; and
The City Manager be authorized to execute the professional services agreement on behalf of the City.

The motion carried by a 7-0 vote as follows:

Ayes: (7) Brietigam, O’Neill, Bui, K. Nguyen, Klopfenstein, D. Nguyen, Jones
Noes: (0) None

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APPROVAL OF AN AGREEMENT WITH A3 COMMUNICATIONS, INC., DBA BLUE

VIOLET NETWORKS TO PROVIDE MATERIALS AND LABOR FOR A NEW KEYCARD ACCESS AND SECURITY SYSTEM (F: 55-A3 COMMUNICATIONS, INC.)

It was moved by Council Member Brietigam, seconded by Council Member O’Neill that:

An agreement with A3 Communications, Inc., dba Blue Violet Networks, in the amount of $116,413.09, to provide labor, materials, and services for the installation of a new keycard door entry and security system at the Police headquarters at 11301 Acacia Parkway and at the Purcell building at 11277 Garden Grove Boulevard, be approved; and
The City Manager be authorized to execute the contract on behalf of the City and make minor modifications as appropriate
The motion carried by a 7-0 vote as follows:

Ayes: (7) Brietigam, O’Neill, Bui, K. Nguyen, Klopfenstein, D. Nguyen, Jones
Noes: (0) None

WARRANTS
It was moved by Council Member Brietigam, seconded by Council Member O’Neill that:

Payroll deposits 00010855 through 00011485 and check numbers 00185125 through 00185141; Payroll deposits 00011486 through 00012116 and check numbers 00185143 through 00185156, inclusive have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed.

The motion carried by a 7-0 vote as follows:

Ayes: (7) Brietigam, O’Neill, Bui, K. Nguyen, Klopfenstein, D. Nguyen, Jones
Noes: (0) None

APPROVAL TO WAIVE FULL READING OF ORDINANCES LISTED

It was moved by Council Member Brietigam, seconded by Council Member O’Neill that:

Full reading of ordinances listed be waived.

The motion carried by a 7-0 vote as follows:

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Ayes: (7) Brietigam, O’Neill, Bui, K. Nguyen, Klopfenstein, D. Nguyen, Jones
Noes: (0) None

PUBLIC HEARING - ACCEPTANCE OF FISCAL YEAR 2021-22 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) (F: 117.10D)

(As approved earlier in the meeting, it was moved by Council Member Brietigam, seconded by Council Member O’Neill, and approved by a 7-0 vote, that full reading of ordinances listed be waived.)
Following staff’s presentation, Mayor Jones declared the public hearing open.

There being no response from the audience, the public hearing was declared closed.

It was moved by Council Member K. Nguyen, seconded by Council Member Klopfenstein that:

The Consolidated Annual Performance and Evaluation Report for Fiscal Year 2021- 22 be accepted; and
Staff be directed to transmit the report to the Department of Housing and Urban Development.

The motion carried by a 7-0 vote as follows:

Ayes: (7) Brietigam, O’Neill, Bui, K. Nguyen, Klopfenstein, D. Nguyen, Jones
Noes: (0) None
Council Member Bui left the meeting at 7:20 p.m.

PUBLIC HEARING - INTRODUCTION AND FIRST READING OF AN ORDINANCE APPROVING AMENDMENT NO. A-035-2022 FOR FOCUSED ZONING TEXT AMENDMENTS (F: 115.A-035-2022)
(As approved earlier in the meeting, it was moved by Council Member Brietigam, seconded by Council Member O’Neill, and approved by a 7-0 vote, that full reading of ordinances listed be waived.)
Following staff introduction and PowerPoint presentation from Laura Stetson, consultant with MIG, Inc., and Council Member comments thanking staff for their work, Mayor Jones declared the public hearing open.

There being no response from the audience, the public hearing was declared closed.

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Following Council Member comments, with Council Member O’Neill noting that by adopting the ordinance, the City is in compliance with state law, it was moved by Council Member O’Neill, seconded by Council Member Brietigam that:

Ordinance No. 2939 entitled: An Ordinance of the City Council of the City of Garden Grove approving Amendment No. A-035-2022 to amend Title 9 (Land Use) of the Garden Grove Municipal Code to make focused zoning amendments to implement various policies and programs set forth in the General Plan Housing Element and Land Use Element and to ensure compliance with applicable state housing laws, be passed to second reading.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Brietigam, O’Neill, K. Nguyen, Klopfenstein, D.

Nguyen, Jones
Noes: (0) None

Absent: (1) Bui

APPROVAL TO PARTICIPATE IN THE 2022-2023 OFFICE OF TRAFFIC SAFETY (OTS)

SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)
(F: 55-STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY) (XR: 82.15)

Following Deputy Chief El Affar’s introduction, and Council Member Brieitgam’s query and confirmation on inclusion in the STEP for street racing, it was moved by Council Member Klopfenstein, seconded by Mayor Pro Tem D. Nguyen that:

Participation in the Selective Traffic Enforcement Program (STEP), be authorized; Office of Traffic Safety Grant Funds in the amount of $325,000.00, be accepted; The Police Chief, Finance Director and Finance Manager be authorized to execute the grant agreement on behalf of the City; and
Grant monies be allocated to fund Selective Traffic Enforcement Operations.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Brietigam, O’Neill, K. Nguyen, Klopfenstein, D.

Nguyen, Jones
Noes: (0) None

Absent: (1) Bui

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AWARD A CONTRACT TO DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC., FOR PROJECT NO. S-1298 TO PROVIDE CONSULTANT SERVICES FOR THE

REVITALIZATION AND EXPANSION OF WOODBURY PARK
(F: 55-DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC.)

Following staff introduction, it was moved by Council Member K. Nguyen seconded by Council Member Brietigam that:

A contract be awarded to David Volz Design Landscape Architects, Inc., in the amount of $678,146, for Project No. S-1298, to provide consultant services for the revitalization and expansion of Woodbury Park; and
The City Manager be authorized to execute the contract and make minor modifications as appropriate thereto, on behalf of the City.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Brietigam, O’Neill, K. Nguyen, Klopfenstein, D.

Nguyen, Jones
Noes: (0) None

Absent: (1) Bui

AWARD A CONTRACT TO STEPHEN DORECK EQUIPMENT RENTALS, INC. FOR PROJECT CP1286000 – ORANGEWOOD AVENUE – DALE STREET WATER IMPROVEMENTS PROJECT (F: 92-Project CP1286000)

Following Public Works Director, Bill Murray’s introduction, Council Member Klopfenstein questioned the estimated duration of the pipe, and Council Member O’Neill asked if the public will be notified of the project.

Following Director Murray’s responses that the estimated duration of the pipe is 50 years, and that notification to the public will be done, it was moved by Council Member Klopfenstein, seconded by Council Member O’Neill that:

Award a contract to Stephen Doreck Equipment Rentals Inc. for $2,719,470 for the construction of Project No. CP1286000 - Orangewood Avenue – Dale Street Water Improvements Project; and
Authorize the City Manager to execute the agreements on behalf of the City and make minor modifications as appropriate.

The motion carried by a 6-0-1 vote as follows:

Page 86 of 132 ends

-9- 9/27/22
Ayes: (6) Brietigam, O’Neill, K. Nguyen, Klopfenstein, D.

Nguyen, Jones
Noes: (0) None

Absent: (1) Bui

MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY MANAGER

DISCUSSION ON GARDEN GROVE’S EXISTING FILMING REGULATIONS AND TO

EXPLORE OPPORTUNITIES FOR INCREASING FILMING ACTIVITIES AS REQUESED BY THE CITY COUNCIL (F: 60.2)

Following Sr. Administrative Analyst, Mr. Shawn Park’s introduction, Council Member K. Nguyen thanked him for his work. She expressed that she would like the City to work with local businesses and hotels for encouraging block rates to production companies to encourage filming in Garden Grove.

MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY MANAGER (Continued)

Council Member K. Nguyen stated that as October is Pregnancy and Infancy Loss Awareness Month, she would like to list a Proclamation to be adopted at the next City Council meeting. She commented on her personal loss of her pregnancy and the numbers of people who have reached out to her with their own experiences.

It was moved by Council Member K. Nguyen, seconded by Mayor Pro Tem D.

Nguyen that:

A Proclamation recognizing October as Pregnancy and Infancy Loss Awareness Month be listed for action on the next City Council Meeting agenda and annually thereafter.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Brietigam, O’Neill, K. Nguyen, Klopfenstein, D.

Nguyen, Jones
Noes: (0) None

Absent: (1) Bui

Council Member Klopfenstein expressed her enthusiasm on the completion of West Haven Park improvements and is happy that families will once again be able to enjoy the park. She noted the CAPER that was accepted at tonight’s meeting, and encouraged residents to look through the document to understand the work being done that addresses key issues such as homelessness. She noted that there was a substantial amount of grant money funneled through the County that Garden Grove was able to benefit from and use for important programs that help the community.

She encouraged those with an interest to volunteer on a Commission, noting that

Page 87 of 132 ends

-10- 9/27/22
the Neighborhood Improvement and Conservation Commission reviews the CAPER before it is accepted by the City Council. She further expressed her frustration on the loss of local control in relation to the zoning amendments mandated by state law.

Council Member Brietigam expressed frustration on the numerous complaints about the excessive length of time that it takes for scheduling building inspections and the lack of communication. He stated that the City’s focus is on the bigger projects and that the simple kinds of inspections for things like hot water heaters should not take thirty to sixty days. He commented that general contractors will avoid work in Garden Grove because of the length of time it takes to have a permit finalized. He surmised a lack of willingness or incapability to be more responsive in spite of the City hiring contract labor to handle the workload. He noted that he has been asking for improvements for the last four years, and he threatened that after the 2022 election, if by January things have not improved, he will seek a vote of no confidence with the Department Director.

Council Member O’Neill expressed his appreciation for the Candidate Forum he recently attended that was hosted by the Main Street Business Association and the Garden Grove Neighborhood Association. He commented on the daily active role that City Council Members take that not only includes attending the council meetings, but on addressing issues such as homelessness, crime, and quality of life. He dedicated tonight’s meeting to a childhood friend, Janelle Mulcahy Mattiott, who grew up in Garden Grove and recently passed away far too young.

Mayor Pro Tem D. Nguyen agreed with Council Member O’Neill that as Council Members they are very active in responding to the community and work closely with the different departments and city management. She thanked the Main Street Business Association and the Neighborhood Association for sponsoring the candidate forum. She wished her son a happy 16th birthday.

City Attorney Sandoval announced that no reportable action was taken during closed session.

City Manager Stiles announced that the Garden Brook Senior Village on Garden Grove Boulevard has 188 units rented to date. The seller for the property slated for the Navigation Center for the homeless has expressed the desire to close escrow sooner, which will allow the project to move forward faster. Currently, a Memorandum of Understanding that includes the cities of Fountain Valley and Westminster for the purpose of funding and operating the Navigation Center is being drafted, and will be coming to the City Council for approval. An MOU with the County of Orange as well is being drafted for further funding for the Navigation Center.

Page 88 of 132 ends

-11- 9/27/22

ADJOURNMENT

At 8:04 p.m., Mayor Jones adjourned the meeting. The next Regular City Council Meeting will be held on Tuesday, October 11, 2022, at 5:30 p.m. at the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, California.

Teresa Pomeroy, CMC
City Clerk

Page 89 of 132 ends

Agenda Item - 3.i.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Scott C. Stiles From: Patricia Song
Dept.: City Manager Dept.: Finance
Subject: Receive and file warrants.
(Action Item)
Date: 10/25/2022
Attached are the warrants recommended to be received and filed.

ATTACHMENTS:

Description Upload Date Type File Name
Warrants 10/20/2022 Warrants Warrant_Register_Payroll_GGFEFM001.pdf

Page 90 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 1
EF - Payroll EFT
Check Vendor # Vendor Name Issue Date Check Amount
00012738 E03973 AVILA, VERONICA 10/06/2022 $2,489.18 00012739 E04755 BRIETIGAM III, GEORGE S 10/06/2022 $409.87 00012740 E04332 BUI, PHAT T 10/06/2022 $443.79 00012741 E01338 CARRENO, SHAUNA J 10/06/2022 $2,203.83 00012742 E02788 DAVIS, JEFFREY P 10/06/2022 $1,753.77 00012743 E00803 HADDAD, PAMELA M 10/06/2022 $2,052.27 00012744 E04750 HO, VY D 10/06/2022 $1,863.41 00012745 E04096 HUYNH, DANNY 10/06/2022 $4,501.72 00012746 E03612 JONES, STEVEN R 10/06/2022 $421.86 00012747 E04131 KIM, NOELLE N 10/06/2022 $2,685.44 00012748 E02612 KLOESS, VILMA C 10/06/2022 $2,847.93 00012749 E04536 KLOPFENSTEIN, STEPHANIE L 10/06/2022 $294.47 00012750 E01949 LE, IVY 10/06/2022 $2,333.48 00012751 E01280 LE, TAMMY 10/06/2022 $1,863.78 00012752 E05828 MIDDENDORF, LINDA 10/06/2022 $3,362.59 00012753 E02787 MORAN, MARIE L 10/06/2022 $2,857.32 00012754 E02539 NAVARRO, MARIA A 10/06/2022 $2,658.79 00012755 E04535 NGUYEN, DIEDRE THU HA 10/06/2022 $410.57 00012756 E04948 NGUYEN, HOAI THUONG H 10/06/2022 $1,547.52 00012757 E04537 NGUYEN, KIM B 10/06/2022 $414.80 00012758 E03255 NGUYEN, PHUONG VIEN T 10/06/2022 $2,233.58 00012759 E02560 NGUYEN, QUANG 10/06/2022 $2,790.76 00012760 E01286 NGUYEN, TINA T 10/06/2022 $2,212.43 00012761 E04534 ONEILL, JOHN R 10/06/2022 $443.80 00012762 E04528 PARK, SHAWN S 10/06/2022 $2,649.89 00012763 E03541 PHI, THYANA T 10/06/2022 $2,844.28 00012764 E04443 POLLOCK, AMANDA M 10/06/2022 $1,928.68 00012765 E06945 POMEROY, TERESA L 10/06/2022 $3,980.77 00012766 E01964 PULIDO, ANA E 10/06/2022 $4,163.37 00012767 E01356 RAMOS, MARIA 10/06/2022 $2,604.72 00012768 E05057 SATO, MICHI L 10/06/2022 $2,929.75 00012769 E04387 STILES, SCOTT C 10/06/2022 $7,346.37 00012770 E00564 STIPE, MARIA A 10/06/2022 $5,807.50 00012771 E03715 THAI, KRISTY H 10/06/2022 $2,505.16 Server Name: cognos.ggcity.org User Name: amyv

Page 91 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 2
Check Vendor # Vendor Name Issue Date Check Amount
00012772 E02543 TO, TANYA L 10/06/2022 $1,734.22 00012773 E01971 TRAN, CUONG K 10/06/2022 $2,413.23 00012774 E02056 TRUONG, ELAINE 10/06/2022 $1,895.83 00012775 E03983 VASQUEZ, LIZABETH C 10/06/2022 $2,451.04 00012776 E04971 VITAL, ANDREA 10/06/2022 $1,751.37 00012777 E02562 VO, THANH-NGUYEN 10/06/2022 $1,884.93 00012778 E04944 ANDERSON CAMBA, ASHLEIGH R 10/06/2022 $2,260.98 00012779 E04764 BRADLEY, JANNA K 10/06/2022 $2,662.87 00012780 E03766 CERDA, MARY C 10/06/2022 $2,244.55 00012781 E04673 HART, BRANDI M 10/06/2022 $1,567.28 00012782 E04363 KWAN, LIANE Y 10/06/2022 $3,707.46 00012783 E01985 LEE, JANY H 10/06/2022 $4,284.90 00012784 E03420 PROCTOR, SHERRILL A 10/06/2022 $2,483.04 00012785 E04417 STEPHENSON, CAITLYN M 10/06/2022 $2,467.58 00012786 E02115 STOVER, LAURA J 10/06/2022 $8,606.10 00012787 E04445 BROWN, KAREN J 10/06/2022 $1,038.61 00012788 E03313 BUI, AI N 10/06/2022 $1,705.52 00012789 E05068 CASTELLON, ALVARO A 10/06/2022 $2,247.63 00012790 E04961 CHAO, VICTORIA 10/06/2022 $1,605.90 00012791 E03686 CHAVEZ, JAIME F 10/06/2022 $1,798.83 00012792 E03760 CHUNG, JANET J 10/06/2022 $3,013.48 00012793 E04957 CURTSEIT, MARIA 10/06/2022 $2,079.69 00012794 E04960 FUKAZAWA, KEISUKE 10/06/2022 $1,994.88 00012795 E05055 GAMINO, LINDA M 10/06/2022 $1,663.81 00012796 E03134 GARCIA, SYLVIA 10/06/2022 $2,723.78 00012797 E03429 GULLEY, SUSAN J 10/06/2022 $1,127.42 00012798 E03016 HERNANDEZ, GARY F 10/06/2022 $1,845.45 00012799 E04569 HOFFMAN, CORINNE L 10/06/2022 $2,550.60 00012800 E04968 HONG, SEUNGBUM 10/06/2022 $1,783.76 00012801 E04959 LE, KENNETH H 10/06/2022 $1,496.32 00012802 E00057 MANALANSAN, NEAL M 10/06/2022 $2,120.94 00012803 E01668 MAY, ROBERT W 10/06/2022 $1,714.56 00012804 E01393 MENDEZ, ANGELA M 10/06/2022 $2,464.74 00012805 E03628 MENDOZA, CHRISTI C 10/06/2022 $1,915.69 00012806 E04958 NGO, TINA 10/06/2022 $2,588.11 Server Name: cognos.ggcity.org User Name: amyv

Page 92 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 3
Check Vendor # Vendor Name Issue Date Check Amount
00012807 E04838 NIGATU, SELAMAWIT 10/06/2022 $2,477.83 00012808 E01362 PETERSON, JENNIFER L 10/06/2022 $2,433.34 00012809 E02429 PHAM, ANH 10/06/2022 $1,881.16 00012810 E03610 RAMIREZ, EVA 10/06/2022 $2,111.68 00012811 E05008 RAMOS, ASHLEY 10/06/2022 $1,486.46 00012812 E04973 RAMOS, NANCY 10/06/2022 $2,818.96 00012813 E03539 SEGAWA, SANDRA E 10/06/2022 $3,812.43 00012814 E04780 SONG, YUAN 10/06/2022 $5,376.14 00012815 E04859 VO, MY TRA 10/06/2022 $2,963.85 00012816 E03433 WESTON, RETA J 10/06/2022 $887.83 00012817 E04674 WHITTAKER DEGEN, HELEN E 10/06/2022 $756.44 00012818 E04527 YOO, MEENA 10/06/2022 $2,333.65 00012819 E04493 ANDREWS, STEVEN F 10/06/2022 $2,516.57 00012820 E00845 CHANG, TERENCE S 10/06/2022 $3,311.80 00012821 E03498 ESPINOZA, VERNA L 10/06/2022 $2,690.88 00012822 E04523 GALLO, CESAR 10/06/2022 $3,158.82 00012823 E04415 GOLD, ANNA L 10/06/2022 $2,171.22 00012824 E04713 HINGCO, ERNIE E 10/06/2022 $2,148.43 00012825 E02617 KLOESS, GEOFFREY A 10/06/2022 $4,145.52 00012826 E03571 MORAGRAAN, RACHOT 10/06/2022 $4,207.74 00012827 E01277 PROFFITT, NOEL J 10/06/2022 $3,390.29 00012828 E01901 RAO, ANAND V 10/06/2022 $5,457.05 00012829 E05027 SANCHEZ MENDOZA, ALFREDO 10/06/2022 $2,068.96 00012830 E03384 SCHULZE, KATRENA J 10/06/2022 $2,730.76 00012831 E05073 SEYMOUR, DAVID M 10/06/2022 $58.89 00012832 E04395 SWANSON, MATTHEW T 10/06/2022 $1,976.58 00012833 E01674 VALENZUELA, ANTHONY 10/06/2022 $1,687.83 00012834 E00809 VICTORIA, ROD T 10/06/2022 $2,358.69 00012835 E03014 WILDER, CANDY G 10/06/2022 $2,227.65 00012836 E03509 WINSTON, TERREL KEITH 10/06/2022 $3,228.39 00012837 E03725 ABU HAMDIYYAH, AMEENAH 10/06/2022 $2,141.67 00012838 E02996 ASHLEIGH, JULIE A 10/06/2022 $2,098.05 00012839 E03161 AUSTIN, MICHAEL G 10/06/2022 $2,843.74 00012840 E00740 BLODGETT, GREG 10/06/2022 $4,154.81 00012841 E09999 BLYTHE, GILBERT 10/06/2022 $0.00 Server Name: cognos.ggcity.org User Name: amyv

Page 93 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 4
Check Vendor # Vendor Name Issue Date Check Amount
00012842 E03808 CHENG, ALANA R 10/06/2022 $3,029.26 00012843 E03601 CHUNG, CHRISTOPHER 10/06/2022 $3,089.21 00012844 E03353 COVARRUBIAS, MONICA 10/06/2022 $3,681.20 00012845 E00128 CRAMER, RITA M 10/06/2022 $2,695.79 00012846 E04394 DAHLHEIMER, BRYSON T 10/06/2022 $2,440.44 00012847 E04879 DAKE, RYAN J 10/06/2022 $2,276.26 00012848 E04578 DENT, DAVID A 10/06/2022 $4,609.46 00012849 E03697 GUERRERO, PAUL 10/06/2022 $3,480.33 00012850 E03600 HARTWIG, TODD C 10/06/2022 $2,891.23 00012851 E03531 HERNANDEZ, RALPH V 10/06/2022 $2,372.66 00012852 E04855 HERRERA JR, ARMANDO 10/06/2022 $921.43 00012853 E03410 HODSON, AARON J 10/06/2022 $2,350.65 00012854 E04716 KASKLA, PRIIT J 10/06/2022 $2,236.39 00012855 E04442 KIM, LISA L 10/06/2022 $6,927.87 00012856 E03617 LEE, GRACE E 10/06/2022 $2,828.58 00012857 E04490 LY, HUONG Q 10/06/2022 $2,277.83 00012858 E03412 MARINO, LEE W 10/06/2022 $4,617.85 00012859 E04194 MARTINEZ, MARIA L 10/06/2022 $2,585.95 00012860 E03044 MOORE, JUDITH A 10/06/2022 $2,188.83 00012861 E02895 MOURE, SVETLANA 10/06/2022 $2,397.37 00012862 E04635 NGUYEN, PHU T 10/06/2022 $3,945.62 00012863 E02842 PARRA, MARIA C 10/06/2022 $3,324.00 00012864 E04992 ROBLES, ALFONSO 10/06/2022 $2,470.78 00012865 E04408 THRONE, TIMOTHY E 10/06/2022 $2,292.68 00012866 E04862 TRAN, JAKE P 10/06/2022 $2,019.33 00012867 E05048 TUONG, NGHIA T 10/06/2022 $2,137.31 00012868 E05053 VU, VINNY X 10/06/2022 $2,367.17 00012869 E03643 ALVARADO, YOLANDA A 10/06/2022 $1,872.35 00012870 E05009 ALVAREZ, CYNTHIA 10/06/2022 $819.61 00012871 E04390 AMBRIZ, STEPHANIE 10/06/2022 $602.49 00012872 E04978 AVINA, MIKAYLA M 10/06/2022 $415.19 00012873 E04771 BAILOR, REBECCA J 10/06/2022 $481.19 00012874 E04988 BAUTISTA, BRENDA 10/06/2022 $1,994.31 00012875 E02658 CAMARENA, RACHEL M 10/06/2022 $2,262.93 00012876 E01588 CAMARENA, RENE 10/06/2022 $2,436.55 Server Name: cognos.ggcity.org User Name: amyv

Page 94 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 5
Check Vendor # Vendor Name Issue Date Check Amount
00012877 E01902 CASILLAS, VICTORIA M 10/06/2022 $2,070.89 00012878 E04949 CEDILLO PADILLA, JESSICA 10/06/2022 $550.26 00012879 E03304 CHUMACERO, DEANNA M 10/06/2022 $1,290.95 00012880 E04611 CROSS, AMANDA D 10/06/2022 $1,915.18 00012881 E04653 DIAZ, GABRIELA 10/06/2022 $743.35 00012882 E02120 FRAUSTO, LUIZ F 10/06/2022 $153.91 00012883 E04679 FREEMAN, MARK C 10/06/2022 $3,665.42 00012884 E05019 FUENTES, DIANA 10/06/2022 $304.47 00012885 E04481 GARCIA, JARED D 10/06/2022 $669.60 00012886 E04253 GARCIA, VANESSA L 10/06/2022 $209.45 00012887 E05069 GARCIA, VERONICA 10/06/2022 $138.40 00012888 E03337 GODDARD, JENNIFER DANIELLE 10/06/2022 $2,762.35 00012889 E03877 GOMEZ, STEVEN E 10/06/2022 $911.30 00012890 E04982 GONZALEZ, KATHERYN 10/06/2022 $642.73 00012891 E00940 GRANT, JACOB R 10/06/2022 $2,564.63 00012892 E04967 HASHEMI, SETAREH 10/06/2022 $504.03 00012893 E05032 LEE, JASON J 10/06/2022 $290.63 00012894 E04682 LOPEZ, KALYSTA N 10/06/2022 $96.88 00012895 E03603 MA AE, ELAINE M 10/06/2022 $3,101.93 00012896 E01552 MEDINA, JESUS 10/06/2022 $1,875.42 00012897 E00455 MEDINA, JUAN 10/06/2022 $2,424.11 00012898 E04925 MENDOZA, JESSICA 10/06/2022 $214.51 00012899 E05038 MILLER, RUBY C 10/06/2022 $69.20 00012900 E02808 MONTANCHEZ, JOHN A 10/06/2022 $5,673.47 00012901 E04947 NGUYEN, ALEXANDER H 10/06/2022 $244.13 00012902 E04391 NICHOLAS, NOEL N 10/06/2022 $1,398.83 00012903 E04931 NODAL, NATALIE 10/06/2022 $193.75 00012904 E00785 OCADIZ HERNANDEZ, GABRIELA 10/06/2022 $3,765.98 00012905 E04965 ORDUNO, SAMANTHA 10/06/2022 $484.39 00012906 E03881 PANGAN, CHRISTIAN 10/06/2022 $109.66 00012907 E03361 PELAYO, JANET E 10/06/2022 $3,923.44 00012908 E04777 PHAN, EDOUARD T 10/06/2022 $412.89 00012909 E04463 PUAILOA, SHADY S 10/06/2022 $602.74 00012910 E02754 REYNOSO, SUGEIRY 10/06/2022 $2,661.87 00012911 E03362 ROMERO, MARINA Y 10/06/2022 $2,097.94 Server Name: cognos.ggcity.org User Name: amyv

Page 95 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 6
Check Vendor # Vendor Name Issue Date Check Amount
00012912 E04684 ROSALES, MARIA D 10/06/2022 $460.70 00012913 E04614 ROSAS, TANYA 10/06/2022 $372.53 00012914 E05025 SABGA, INGRID D 10/06/2022 $1,111.34 00012915 E04620 SALDIVAR, DIANA 10/06/2022 $290.27 00012916 E01893 SAUCEDO, DANA MARIE 10/06/2022 $2,634.37 00012917 E00925 SCHLUMPBERGER, EMERON J 10/06/2022 $1,071.89 00012918 E04926 SERNA, SAMANTHA M 10/06/2022 $235.27 00012919 E05016 SIERRA, AILEEN S 10/06/2022 $456.71 00012920 E04795 SIEVE, MYCHAELLA J 10/06/2022 $234.32 00012921 E03895 SMITH, REBECCA S 10/06/2022 $367.95 00012922 E04924 TU, KATHY 10/06/2022 $83.04 00012923 E01396 VALDIVIA, CLAUDIA 10/06/2022 $3,475.18 00012924 E00015 VAN SICKLE, JEFFREY 10/06/2022 $2,714.18 00012925 E04687 VARGAS, SAMANTHA B 10/06/2022 $414.61 00012926 E05046 VARGAS-CABRERA, ARMANDO 10/06/2022 $138.40 00012927 E05017 VARGAS-SERNA, KELLY 10/06/2022 $373.67 00012928 E04118 VENCES, DAISY O 10/06/2022 $207.97 00012929 E04478 VENCES, JOSHUA 10/06/2022 $526.23 00012930 E03085 VICTORIA, PAUL E 10/06/2022 $1,513.09 00012931 E05018 VILLEGAS, MIA A 10/06/2022 $166.08 00012932 E04609 VIRAMONTES, JACOB D 10/06/2022 $290.27 00012933 E04274 WILMES, DAVID M 10/06/2022 $659.59 00012934 E04734 ACOSTA, GIOVANNI 10/06/2022 $2,469.79 00012935 E03819 ALAMILLO, MARCOS R 10/06/2022 $3,859.09 00012936 E03712 ALARCON, CLAUDIA 10/06/2022 $3,850.42 00012937 E05029 ALARID, DAVID M 10/06/2022 $1,885.69 00012938 E03616 ALCARAZ, MARIA A 10/06/2022 $2,132.37 00012939 E00121 ALLISON, WILLIAM 10/06/2022 $5,457.94 00012940 E04873 ALVARADO, MADELINE M 10/06/2022 $1,812.95 00012941 E04080 ALVAREZ BROWN, RICHARD A 10/06/2022 $3,664.29 00012942 E05028 AMAYA, JOSE J 10/06/2022 $1,886.90 00012943 E03011 ANDERSON, BOBBY B 10/06/2022 $3,694.77 00012944 E05040 ARCHULETA, ANDREW M 10/06/2022 $1,551.38 00012945 E01234 ARELLANO, PEDRO R 10/06/2022 $4,228.43 00012946 E04875 ARROYO, SANDRA M 10/06/2022 $2,051.45 Server Name: cognos.ggcity.org User Name: amyv

Page 96 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 7
Check Vendor # Vendor Name Issue Date Check Amount
00012947 E04497 ASHBAUGH, TIMOTHY R 10/06/2022 $2,861.59 00012948 E03397 ASHBY, PAUL W 10/06/2022 $3,577.77 00012949 E04719 ATWOOD, MARIA S 10/06/2022 $2,295.45 00012950 E04613 AVALOS JR, FRANCISCO 10/06/2022 $3,140.79 00012951 E04550 BAEK, SHARON S 10/06/2022 $2,297.14 00012952 E05062 BAEZ, JASMIN 10/06/2022 $516.06 00012953 E04209 BAINTO, JUDY A 10/06/2022 $564.19 00012954 E04778 BAKER, COLLIN E 10/06/2022 $4,563.56 00012955 E03005 BANKSON, JOHN F 10/06/2022 $4,713.89 00012956 E04645 BARRAZA, RENE 10/06/2022 $3,645.13 00012957 E05041 BARRIOS-ROA, JAYDE D. 10/06/2022 $1,791.77 00012958 E04432 BEHZAD, JOSHUA K 10/06/2022 $2,649.62 00012959 E04951 BELLO, ANGELICA 10/06/2022 $1,694.40 00012960 E03006 BELTHIUS, LISA A 10/06/2022 $92.87 00012961 E04976 BELTHIUS, TYLER E 10/06/2022 $497.42 00012962 E04753 BERENGER, BEAU A 10/06/2022 $4,653.99 00012963 E03296 BERESFORD, EVAN S 10/06/2022 $4,089.11 00012964 E01604 BERLETH, RYAN S 10/06/2022 $2,329.14 00012965 E03443 BLUM, JAMES A 10/06/2022 $2,984.03 00012966 E04149 BOGUE, SUMMER A 10/06/2022 $2,476.57 00012967 E03363 BOWEN, GENA M 10/06/2022 $3,714.10 00012968 E04767 BOWMAN, TROY F 10/06/2022 $2,545.36 00012969 E04963 BOYENS III, ROBERT 10/06/2022 $3,040.83 00012970 E00946 BRAME, KAREN D 10/06/2022 $2,205.63 00012971 E04803 BRANTNER, BRITTANEE N 10/06/2022 $1,769.29 00012972 E03380 BROWN, JEFFREY A 10/06/2022 $5,030.22 00012973 E03968 BRUNICK, CARISSA L 10/06/2022 $1,740.01 00012974 E02031 BURILLO, RICHARD O 10/06/2022 $5,331.48 00012975 E03972 BUSTILLOS, RYAN V 10/06/2022 $3,148.88 00012976 E03964 CAMARA, DANIEL A 10/06/2022 $2,818.40 00012977 E04074 CAMPOS, JESENIA 10/06/2022 $2,225.21 00012978 E03739 CAPPS, THOMAS A 10/06/2022 $4,972.90 00012979 E05002 CARBALLO, MILTON A 10/06/2022 $2,349.76 00012980 E02372 CENTENO, JUAN C 10/06/2022 $5,282.22 00012981 E03607 CHANG, DAVID Y H 10/06/2022 $3,401.01 Server Name: cognos.ggcity.org User Name: amyv

Page 97 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 8
Check Vendor # Vendor Name Issue Date Check Amount
00012982 E04867 CHAPPELL, SHYLER R.D. 10/06/2022 $2,193.36 00012983 E03481 CHAURAN HAIRGROVE, TAMMY L 10/06/2022 $2,724.27 00012984 E04498 CHEATHAM, JEROME L 10/06/2022 $2,953.85 00012985 E01541 CHO, HAN J 10/06/2022 $2,908.64 00012986 E03423 CHOWDHURY, JACINTA F 10/06/2022 $1,935.28 00012987 E04414 CHUNG, RANDY G 10/06/2022 $133.47 00012988 E00003 CIBOSKY, COURTNEY P 10/06/2022 $3,361.02 00012989 E04539 CLASBY JR, BRIAN M 10/06/2022 $108.65 00012990 E04062 COOPMAN, AARON J 10/06/2022 $3,496.01 00012991 E04872 CORNETT, KRISTINA L 10/06/2022 $2,044.23 00012992 E04832 CORTEZ JR, DARRYL B 10/06/2022 $4,562.46 00012993 E04666 CORTEZ, JULIO C 10/06/2022 $3,084.31 00012994 E01875 COUGHRAN, ADAM B 10/06/2022 $0.00 00012995 E01796 COULTER, GARY L 10/06/2022 $2,962.38 00012996 E04555 CRUZ, REYNA 10/06/2022 $2,124.23 00012997 E01364 DALTON, BRIAN D 10/06/2022 $3,918.33 00012998 E04874 DANG, JOHN 10/06/2022 $446.69 00012999 E01951 DANIELSON, PAUL E 10/06/2022 $2,002.30 00013000 E01968 DARE, THOMAS R 10/06/2022 $9,454.29 00013001 E04503 DAVILA, ISAAC 10/06/2022 $2,915.35 00013002 E04431 DE ALMEIDA LOPES, NICHOLAS A 10/06/2022 $3,503.78 00013003 E04731 DE PADUA, TANNER C 10/06/2022 $3,582.40 00013004 E03691 DELGADO JR, JUAN L 10/06/2022 $4,273.42 00013005 E03395 DIX, JENNIFER A 10/06/2022 $2,699.37 00013006 E02313 DOSCHER, RONALD A 10/06/2022 $3,307.49 00013007 E04586 DOVEAS, CHRISTOPHER C 10/06/2022 $79.25 00013008 E04281 DRISCOLL, RUSSELL B 10/06/2022 $2,069.63 00013009 E04844 DUARTE, TAYLOR M 10/06/2022 $3,195.71 00013010 E04720 DUDLEY, BROC D 10/06/2022 $2,475.90 00013011 E03625 EARLE, CHRISTOPHER M 10/06/2022 $3,370.21 00013012 E03740 EL FARRA, AMIR A 10/06/2022 $4,768.60 00013013 E03927 ELHAMI, MICHAEL K 10/06/2022 $4,477.28 00013014 E03933 ELIZONDO, BENJAMIN M 10/06/2022 $3,362.00 00013015 E04016 ELIZONDO, FLOR DE LIS 10/06/2022 $2,364.13 00013016 E01598 ELSOUSOU, HELENA 10/06/2022 $3,055.54 Server Name: cognos.ggcity.org User Name: amyv

Page 98 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 9
Check Vendor # Vendor Name Issue Date Check Amount
00013017 E02734 ESCALANTE, OTTO J 10/06/2022 $6,291.54 00013018 E04334 ESCOBEDO, JOSHUA N 10/06/2022 $3,323.97 00013019 E02724 ESTLOW, STEPHEN C 10/06/2022 $3,493.64 00013020 E04358 ESTRADA MONSANTO, MICHELLE N 10/06/2022 $2,837.46 00013021 E04748 FAJARDO, JESUS 10/06/2022 $0.00 00013022 E04303 FERREIRA JR, HECTOR 10/06/2022 $3,042.11 00013023 E01663 FERRIN, KORY C 10/06/2022 $4,133.57 00013024 E03976 FIGUEREDO, GEORGE R 10/06/2022 $4,313.07 00013025 E02838 FISCHER, JAMES D 10/06/2022 $702.35 00013026 E04774 FLINN, PATRICIA C 10/06/2022 $2,836.74 00013027 E02887 FOSTER, VICTORIA M 10/06/2022 $1,574.75 00013028 E04033 FRANCISCO, KATHERINE M 10/06/2022 $2,045.28 00013029 E02963 FRANKS, JAMES D 10/06/2022 $5,444.56 00013030 E04747 FRESENIUS, ROBERT D 10/06/2022 $2,662.10 00013031 E00903 FRUTOS, VERONICA 10/06/2022 $2,147.99 00013032 E04729 GARCIA, JOSEPH A 10/06/2022 $2,901.86 00013033 E03086 GARCIA, PETE 10/06/2022 $4,698.17 00013034 E03659 GARNER, AMANDA B 10/06/2022 $1,083.90 00013035 E02606 GEORGE, DAVID L 10/06/2022 $2,260.56 00013036 E04351 GERDIN, MICHAEL E 10/06/2022 $3,348.98 00013037 E04542 GIFFORD, ROBERT J 10/06/2022 $3,809.97 00013038 E04658 GIRGENTI, BRIAN C 10/06/2022 $3,475.91 00013039 E04401 GLEASON, SEAN M 10/06/2022 $3,243.68 00013040 E04917 GOMEZ, JESUS 10/06/2022 $2,711.18 00013041 E04863 GONZALEZ JR, GONZALO 10/06/2022 $2,478.78 00013042 E05003 HA, DANNY 10/06/2022 $2,639.35 00013043 E04732 HADDEN, TRAVIS J 10/06/2022 $2,529.90 00013044 E04787 HALEY, KYLE N 10/06/2022 $2,146.22 00013045 E03527 HALLER, TROY 10/06/2022 $4,551.99 00013046 E03402 HEINE, STEVEN H 10/06/2022 $3,957.18 00013047 E02469 HERRERA, JOSE D 10/06/2022 $4,032.78 00013048 E04244 HINGCO, PINKY C 10/06/2022 $2,515.97 00013049 E03713 HOLLOWAY, WILLIAM T 10/06/2022 $4,487.68 00013050 E04739 HOWARD, JASON A 10/06/2022 $3,702.35 00013051 E04654 HURLEY, KIRK P 10/06/2022 $2,765.15 Server Name: cognos.ggcity.org User Name: amyv

Page 99 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 10
Check Vendor # Vendor Name Issue Date Check Amount
00013052 E04089 HUTCHINS, DONALD J 10/06/2022 $3,767.50 00013053 E03815 HUYNH, AI KELLY 10/06/2022 $2,372.50 00013054 E03559 HUYNH, THI A 10/06/2022 $3,034.05 00013055 E04915 ITURRALDE, JENNIFER L 10/06/2022 $1,056.17 00013056 E04583 JENSEN, MICHAEL J 10/06/2022 $4,499.62 00013057 E02935 JENSEN, NICKOLAS K 10/06/2022 $3,895.99 00013058 E04587 JIMENEZ JR, EFRAIN A 10/06/2022 $3,145.48 00013059 E04781 JIMENEZ TAVAREZ, SERGIO J 10/06/2022 $2,090.08 00013060 E04655 JOHNSON, CODY M 10/06/2022 $2,863.36 00013061 E03368 JOHNSON, JASON L 10/06/2022 $3,123.80 00013062 E03831 JORDAN, GERALD F 10/06/2022 $3,113.85 00013063 E04559 KELLEY, KRISTOFER D 10/06/2022 $3,932.72 00013064 E04353 KEUILIAN, SHELBY 10/06/2022 $2,148.76 00013065 E04663 KIM, CHAD B 10/06/2022 $2,582.60 00013066 E04538 KIMBERLY, ALLYSON L 10/06/2022 $1,839.17 00013067 E03932 KIVLER, ROBERT J 10/06/2022 $2,918.03 00013068 E03389 KOLANO, JOSEPH L 10/06/2022 $3,312.46 00013069 E03294 KOVACS, LEA K 10/06/2022 $3,423.12 00013070 E05000 KOVACS, TIMOTHY M 10/06/2022 $2,998.16 00013071 E04669 KOVACS, TIMOTHY P 10/06/2022 $3,935.84 00013072 E03484 KUNKEL, PETER M 10/06/2022 $3,514.45 00013073 E04804 LADD, LAUREN M 10/06/2022 $2,440.48 00013074 E04857 LANG, MICHAEL J 10/06/2022 $3,149.53 00013075 E03511 LAZENBY, NICHOLAS A 10/06/2022 $3,212.85 00013076 E04877 LE, BAO TINH THI 10/06/2022 $1,954.25 00013077 E04021 LEE, RAPHAEL M 10/06/2022 $3,912.50 00013078 E04970 LEIVA, EDUARDO C 10/06/2022 $5,242.40 00013079 E03488 LEYVA, ERICK 10/06/2022 $4,261.15 00013080 E04541 LINK, DEREK M 10/06/2022 $4,304.01 00013081 E00030 LOERA JR, RAFAEL 10/06/2022 $4,918.00 00013082 E05033 LOFFLER, CHARLES H 10/06/2022 $4,217.39 00013083 E02645 LOPEZ, DAVID 10/06/2022 $3,567.52 00013084 E05066 LORD, MARK A 10/06/2022 $4,336.58 00013085 E04581 LOWEN, BRADLEY A 10/06/2022 $3,193.50 00013086 E04761 LUCATERO, JESSE A 10/06/2022 $2,522.60 Server Name: cognos.ggcity.org User Name: amyv

Page 100 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 11
Check Vendor # Vendor Name Issue Date Check Amount
00013087 E00027 LUKAS, STEVEN W 10/06/2022 $2,220.23 00013088 E04048 LUX, ROBERT D 10/06/2022 $2,657.97 00013089 E03663 LUX, RYAN M 10/06/2022 $4,371.24 00013090 E04772 LY, LINDALINH THU 10/06/2022 $1,859.74 00013091 E04661 MACHUCA, ROBERTO 10/06/2022 $2,662.41 00013092 E03752 MACY, TAYLOR A 10/06/2022 $3,267.75 00013093 E04532 MANIACI, GIANLUCA F 10/06/2022 $4,138.98 00013094 E04435 MARCHAND, MATTHEW P 10/06/2022 $4,604.40 00013095 E01359 MARTINEZ JR, MARIO 10/06/2022 $5,835.50 00013096 E04974 MARTINEZ, JUANITA PATRICIA 10/06/2022 $2,501.47 00013097 E02792 MATA, RAQUEL D 10/06/2022 $1,085.92 00013098 E04656 MAZON, JORGE L 10/06/2022 $3,048.18 00013099 E02796 MCFARLANE, MARIA C 10/06/2022 $2,164.40 00013100 E06761 MEEKS, REBECCA S 10/06/2022 $3,163.45 00013101 E03826 MEERS, BRYAN J 10/06/2022 $4,419.09 00013102 E02655 MENDOZA CAMPOS, MELISSA 10/06/2022 $2,528.76 00013103 E04402 MERRILL, KENNETH E 10/06/2022 $527.51 00013104 E03965 MIHALIK, DANNY J 10/06/2022 $4,220.80 00013105 E04840 MONTOYA, DAWN M 10/06/2022 $2,053.88 00013106 E04865 MORIN, LINDA M 10/06/2022 $4,089.82 00013107 E04352 MORSE, JEREMY N 10/06/2022 $3,964.03 00013108 E01940 MORTON, NATHAN D 10/06/2022 $3,621.55 00013109 E04454 MOSER, MICHAEL A 10/06/2022 $1,853.44 00013110 E03929 MURILLO JR, RAUL 10/06/2022 $4,740.37 00013111 E04626 MURO, JASON M 10/06/2022 $4,325.74 00013112 E04577 MUSCHETTO, PATRICK J 10/06/2022 $3,403.04 00013113 E03422 NADOLSKI, THOMAS R 10/06/2022 $2,256.23 00013114 E04111 NEELY, JACOB J 10/06/2022 $2,084.01 00013115 E04436 NGUYEN, JEFFREY C 10/06/2022 $3,352.49 00013116 E02813 NGUYEN, TRINA T 10/06/2022 $1,965.35 00013117 E04540 NIKOLIC, ADAM C 10/06/2022 $4,391.31 00013118 E05054 NUNEZ, BREANNE S 10/06/2022 $1,648.14 00013119 E03350 OLIVO, JOSHUA T 10/06/2022 $17,753.62 00013120 E04035 ORTIZ, STEVEN TRUJILLO 10/06/2022 $3,013.70 00013121 E03427 PANELLA, JOSEPH N 10/06/2022 $2,528.24 Server Name: cognos.ggcity.org User Name: amyv

Page 101 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 12
Check Vendor # Vendor Name Issue Date Check Amount
00013122 E04910 PAQUA, BRANDON J 10/06/2022 $2,636.71 00013123 E01948 PARK, BRANDY J 10/06/2022 $2,869.57 00013124 E02995 PAYAN, CRISTINA V 10/06/2022 $2,468.86 00013125 E00824 PAYAN, LUIS A 10/06/2022 $4,738.60 00013126 E04843 PEREZ, EMMANUEL 10/06/2022 $2,654.01 00013127 E00145 PERKINS, JASON S 10/06/2022 $4,713.53 00013128 E04429 PHAM, PHILLIP H 10/06/2022 $3,778.84 00013129 E06938 PLUARD, DOUGLAS A 10/06/2022 $4,789.00 00013130 E03299 POLOPEK, COREY T 10/06/2022 $3,710.53 00013131 E05050 QUANG, DENNIS 10/06/2022 $2,415.95 00013132 E04788 QUIROZ, LUIS A 10/06/2022 $2,362.12 00013133 E03967 RAMIREZ OROZCO, SINDY 10/06/2022 $175.15 00013134 E04955 RAMIREZ, KAYLYN C 10/06/2022 $1,924.47 00013135 E03390 RAMIREZ, LUIS F 10/06/2022 $3,970.22 00013136 E05021 RAMIREZ, TERRA M 10/06/2022 $3,068.04 00013137 E05049 RAMOS, DAVID N 10/06/2022 $2,809.31 00013138 E04914 RAMOS, RODOLFO B 10/06/2022 $484.39 00013139 E03217 RANEY, JOHN E 10/06/2022 $4,028.43 00013140 E04941 RASMUSSEN, TRENTON L 10/06/2022 $2,084.50 00013141 E04659 REED, THOMAS S 10/06/2022 $4,190.95 00013142 E03486 REYES, RON A 10/06/2022 $4,098.05 00013143 E04911 RICHARDS, BRYANT D 10/06/2022 $2,289.22 00013144 E04437 RICHMOND, RYAN R 10/06/2022 $3,011.60 00013145 E04860 ROCHA, RUDY A 10/06/2022 $497.42 00013146 E04738 RODRIGUEZ, DANIEL 10/06/2022 $13,609.16 00013147 E04082 RODRIGUEZ, JENNIFER M 10/06/2022 $3,520.44 00013148 E05001 RODRIGUEZ, RYAN ELIJAH 10/06/2022 $3,835.08 00013149 E04438 ROGERS, CHRISTIN E 10/06/2022 $3,935.23 00013150 E04385 ROJAS, ASHLEY C 10/06/2022 $1,893.28 00013151 E04507 ROMBOUGH, JENNIFER V 10/06/2022 $2,065.35 00013152 E04552 RUZIECKI, ERIC T 10/06/2022 $3,766.11 00013153 E02845 SALAZAR, SEAN M 10/06/2022 $3,082.79 00013154 E04845 SALGADO JR., ALFREDO 10/06/2022 $2,411.16 00013155 E03297 SAMOFF, TANYA L 10/06/2022 $3,008.56 00013156 E02646 SANTANA, LINO G 10/06/2022 $9,119.22 Server Name: cognos.ggcity.org User Name: amyv

Page 102 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 13
Check Vendor # Vendor Name Issue Date Check Amount
00013157 E03035 SEYMOUR, SUSAN A I 10/06/2022 $2,982.09 00013158 E04282 SHELGREN, CHRISTOPHER M 10/06/2022 $3,515.67 00013159 E04616 SHIPLEY, AARON T 10/06/2022 $2,439.49 00013160 E02937 SHORROW, NICOLE D 10/06/2022 $3,172.11 00013161 E04864 SILVA, LEVI JOENIEL 10/06/2022 $3,151.75 00013162 E04576 SIMONS, SHAYLEN L 10/06/2022 $3,446.89 00013163 E04934 SLETTVET, HEATHER P 10/06/2022 $2,105.58 00013164 E02587 SOSEBEE, DANNY J 10/06/2022 $2,464.98 00013165 E03563 SPELLMAN, MARSHA D 10/06/2022 $2,907.61 00013166 E04500 STAAL, GAREY D 10/06/2022 $3,899.65 00013167 E03218 STARNES, CHARLES W 10/06/2022 $5,449.75 00013168 E03761 STEPHENSON III, ROBERT M 10/06/2022 $4,746.74 00013169 E04584 STROUD, BRIAN T 10/06/2022 $4,258.81 00013170 E02979 TESSIER, PAUL M 10/06/2022 $3,743.46 00013171 E04449 TRAN, SPENCER T 10/06/2022 $2,542.58 00013172 E02982 VAICARO, VINCENTE J 10/06/2022 $4,392.33 00013173 E03053 VALENCIA, EDGAR 10/06/2022 $3,806.67 00013174 E04667 VAUGHN, CALEB I 10/06/2022 $414.61 00013175 E04977 VAZQUEZ, BRIAN M 10/06/2022 $373.67 00013176 E04434 VELLANOWETH, KIMBRA S 10/06/2022 $2,145.98 00013177 E04903 VIGIL, DANIEL C 10/06/2022 $2,964.87 00013178 E03022 VU, TUONG-VAN NGUYEN 10/06/2022 $2,285.87 00013179 E04730 VU, TYLER D 10/06/2022 $497.42 00013180 E01905 WAINWRIGHT, JONATHAN B 10/06/2022 $3,606.87 00013181 E03220 WARDLE, DENNIS 10/06/2022 $4,025.92 00013182 E03213 WARDLE, SANTA 10/06/2022 $2,710.75 00013183 E04758 WEYKER, CHRYSTAL L 10/06/2022 $1,722.49 00013184 E03930 WHITNEY, CHERYL L 10/06/2022 $2,283.40 00013185 E03305 WIMMER, ROYCE C 10/06/2022 $7,409.93 00013186 E04762 WREN, DANIELLE E 10/06/2022 $2,772.79 00013187 E04763 WRIGHT, SARAH A 10/06/2022 $2,637.20 00013188 E04856 XU, DUO 10/06/2022 $2,822.58 00013189 E03543 YELENSKY, SHANNON M 10/06/2022 $1,891.27 00013190 E04156 YERGLER, JOHN J 10/06/2022 $6,227.03 00013191 E04722 YNIGUEZ, COLE A 10/06/2022 $2,450.84 Server Name: cognos.ggcity.org User Name: amyv

Page 103 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 14
Check Vendor # Vendor Name Issue Date Check Amount
00013192 E01978 ZMIJA, ADAM D 10/06/2022 $5,486.91 00013193 E04517 AGUIRRE, ALFRED J 10/06/2022 $3,153.08 00013194 E01626 AGUIRRE, ANSELMO 10/06/2022 $2,174.43 00013195 E04451 AGUIRRE, ANTHONY U 10/06/2022 $620.55 00013196 E04631 ANDREI, IOAN 10/06/2022 $1,127.29 00013197 E04678 BABINSKI IV, SYLVESTER A 10/06/2022 $2,259.99 00013198 E04336 BECERRA, RODOLPHO M 10/06/2022 $2,340.19 00013199 E04972 BECERRA-SAMANIEGO JR, GABRIEL 10/06/2022 $1,753.78 00013200 E04770 BELL, DONEISHA L 10/06/2022 $755.72 00013201 E01255 BOS, MICHAEL C 10/06/2022 $2,265.26 00013202 E04650 BUCHLER, RAYMOND A 10/06/2022 $2,072.72 00013203 E01584 CANDELARIA, DANIEL J 10/06/2022 $4,556.01 00013204 E04300 CANO, EDGAR A 10/06/2022 $2,458.43 00013205 E03828 CANTRELL, JEFFREY G 10/06/2022 $2,293.78 00013206 E05063 CARRILLO, GEORGE 10/06/2022 $2,499.67 00013207 E03811 CARRISOZA, ALBERT J 10/06/2022 $2,576.01 00013208 E00916 CARTER, PHILLIP J 10/06/2022 $3,434.91 00013209 E04869 CHAVEZ, DAMIAN JESUS 10/06/2022 $721.53 00013210 E04551 CONTRERAS, GABRIELA R 10/06/2022 $3,005.48 00013211 E03518 COTTON, JULIE T 10/06/2022 $1,860.34 00013212 E03807 DE LA ROSA, VINCENT L 10/06/2022 $3,215.78 00013213 E03736 DIBAJ, KAMYAR 10/06/2022 $3,759.52 00013214 E04989 DOCHERTY, PAUL 10/06/2022 $99.01 00013215 E02515 DUVALL, RICK L 10/06/2022 $2,673.57 00013216 E04514 ESPINOZA, ERIC M 10/06/2022 $2,018.34 00013217 E03733 ESPINOZA, JULIA 10/06/2022 $1,437.57 00013218 E05957 FERNANDEZ, ARYANA C 10/06/2022 $349.91 00013219 E03405 FERNANDEZ, CECELIA A 10/06/2022 $1,293.41 00013220 E04997 FLORES, ANTHONY 10/06/2022 $733.54 00013221 E04990 FLORES, MITCHELL C 10/06/2022 $845.87 00013222 E00558 FREGOSO, ALICE K 10/06/2022 $2,192.42 00013223 E05037 GAINES, JEFFREY S 10/06/2022 $740.66 00013224 E05010 GALVAN, EDGAR 10/06/2022 $919.39 00013225 E04754 GARCIA, ALICIA R 10/06/2022 $1,681.08 00013226 E04677 GIROUARD, CASEY G 10/06/2022 $1,745.79 Server Name: cognos.ggcity.org User Name: amyv

Page 104 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 15
Check Vendor # Vendor Name Issue Date Check Amount
00013227 E04629 GOMEZ, DIANA 10/06/2022 $939.29 00013228 E03341 GONZALEZ, JORGE 10/06/2022 $1,248.71 00013229 E04473 GOUNTOUMA, SOUMELIA K 10/06/2022 $2,485.54 00013230 E03400 GREENE, MICHAEL R 10/06/2022 $2,169.62 00013231 E03685 GUZMAN, JESSE 10/06/2022 $3,964.53 00013232 E04299 HANSEN, AARON R 10/06/2022 $1,973.07 00013233 E03523 HARO, GLORIA A 10/06/2022 $1,250.50 00013234 E03759 HERNANDEZ, HERMILO 10/06/2022 $1,456.83 00013235 E04622 HOFER, ALICIA M 10/06/2022 $2,097.90 00013236 E02874 HOLMON III, ALBERT J 10/06/2022 $3,763.90 00013237 E04347 HSIEH, NICOLAS C 10/06/2022 $3,950.24 00013238 E03588 HUYNH, HUY HOA 10/06/2022 $2,433.50 00013239 E04831 ILFELD, MATTHEW D 10/06/2022 $1,759.26 00013240 E01907 JACOT, ROSEMARIE 10/06/2022 $2,348.60 00013241 E04296 JOHNSON, ERIC W 10/06/2022 $2,007.23 00013242 E04979 JURADO, MICHAEL 10/06/2022 $1,278.69 00013243 E04470 KAYLOR, BRENT 10/06/2022 $2,498.96 00013244 E04728 KHALIL, MARK M 10/06/2022 $2,176.34 00013245 E04382 KWIATKOWSKI, BRYAN D 10/06/2022 $1,967.94 00013246 E02852 LADNEY, MARK W 10/06/2022 $2,889.31 00013247 E04769 LAMAS, LEONEL A 10/06/2022 $1,051.11 00013248 E03813 LEWIS, SHAN L 10/06/2022 $2,869.77 00013249 E03301 LEYVA, RAUL 10/06/2022 $3,860.10 00013250 E05006 MARQUEZ, STEVEN ADAM 10/06/2022 $1,418.08 00013251 E05364 MARU, NAVIN B 10/06/2022 $3,689.51 00013252 E04665 MEJIA, DIEGO A 10/06/2022 $2,063.97 00013253 E03493 MENDEZ, RIGOBERTO 10/06/2022 $2,461.08 00013254 E04998 MENDOZA, LAURA 10/06/2022 $1,008.39 00013255 E04724 MOORE, DOUGLAS A 10/06/2022 $2,406.57 00013256 E04827 MORELAND, ANDREW J 10/06/2022 $1,623.16 00013257 E04222 MOSS, DANIEL C 10/06/2022 $1,523.34 00013258 E01243 MURRAY JR, WILLIAM E 10/06/2022 $7,510.46 00013259 E04634 NAVARRO, JUAN C 10/06/2022 $2,869.60 00013260 E04969 ORNELLAS, MICHAEL 10/06/2022 $1,551.63 00013261 E03378 ORTIZ, STEVEN T 10/06/2022 $3,770.83 Server Name: cognos.ggcity.org User Name: amyv

Page 105 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 16
Check Vendor # Vendor Name Issue Date Check Amount
00013262 E04999 ORTUNO, ANIBAL 10/06/2022 $1,962.01 00013263 E03754 PINKSTON, RICHARD L 10/06/2022 $2,690.91 00013264 E04567 POWELL, AUSTIN H 10/06/2022 $2,356.85 00013265 E03799 QUIROZ, ROLANDO 10/06/2022 $2,799.94 00013266 E05031 RAMIREZ, AACIN 10/06/2022 $1,969.16 00013267 E04572 REED, MELVIN P 10/06/2022 $1,802.55 00013268 E02058 REYES, DELFRADO C 10/06/2022 $1,309.65 00013269 E04295 ROBLES, RAFAEL 10/06/2022 $1,949.72 00013270 E04563 RODRIGUEZ, ADRIANNA M 10/06/2022 $1,241.63 00013271 E05004 RUELAS, SERGIO 10/06/2022 $764.00 00013272 E04289 SALDIVAR, RICARDO 10/06/2022 $1,694.67 00013273 E04505 SANTOS, MICHAEL F 10/06/2022 $3,503.95 00013274 E04215 SMOUSE, TREVOR G 10/06/2022 $2,538.49 00013275 E04836 SOTO, WILLIAM A 10/06/2022 $1,867.34 00013276 E03091 SUDDUTH, STEPHEN D 10/06/2022 $2,812.36 00013277 E01625 TAPIA, LUIS A 10/06/2022 $3,673.07 00013278 E04756 TARIN, ALEXIS P 10/06/2022 $2,214.91 00013279 E03239 TAUANU U, STEVE J 10/06/2022 $2,114.30 00013280 E04773 THURMAN JR, EDWIN O 10/06/2022 $1,071.76 00013281 E08679 THURMAN, RODERICK 10/06/2022 $1,860.32 00013282 E03480 TRIMBLE, EMILY H 10/06/2022 $2,020.94 00013283 E04825 TRUJILLO, JOSEPH E 10/06/2022 $1,554.86 00013284 E02482 UPHUS, MARK P 10/06/2022 $4,881.25 00013285 E03681 VASQUEZ, JOSE A 10/06/2022 $3,643.06 00013286 E02942 VERA, EVARISTO 10/06/2022 $2,066.44 00013287 E03727 VERGARA NEAL, ANA G 10/06/2022 $3,023.32 00013288 E03670 VITALI, SUSAN 10/06/2022 $609.81 00013289 E01580 VU, DAI C 10/06/2022 $4,590.32 00013290 E04362 VU, KHANG L 10/06/2022 $3,292.67 00013291 E01619 WHITE, WILLIAM J 10/06/2022 $2,374.17 00013292 E03414 WILLIAMS, HILLARD J 10/06/2022 $107.07 00013293 E04006 WILLIAMS, RICHARD L 10/06/2022 $2,502.57 00013294 E05023 YNIGUEZ, KARISSA N 10/06/2022 $2,378.75 00013295 E03436 ZIEGLER, RICK S 10/06/2022 $963.10 00013296 E03917 ALLEN, CHRISTOPHER L 10/06/2022 $118.44 Server Name: cognos.ggcity.org User Name: amyv

Page 106 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 17
Check Vendor # Vendor Name Issue Date Check Amount
00013297 E04163 AMBRIZ GARCIA, EDWARD D 10/06/2022 $1,485.47 00013298 E04784 BANUELOS, ALEJANDRO 10/06/2022 $3,338.63 00013299 E04063 BERGER, JAN 10/06/2022 $2,546.34 00013300 E00651 BERMUDEZ, ROBERT P 10/06/2022 $3,439.48 00013301 E03495 BLAS, VICTOR T 10/06/2022 $3,265.67 00013302 E00070 CANNON, TIM P 10/06/2022 $5,241.71 00013303 E04365 DAN, CARINA M 10/06/2022 $2,576.66 00013304 E04440 DAVIS, RYAN H 10/06/2022 $2,266.30 00013305 E03051 DIEMERT, RONALD W 10/06/2022 $2,531.69 00013306 E02718 ESCOBAR, CHRIS N 10/06/2022 $2,783.84 00013307 E03688 GLENN, JEREMY J 10/06/2022 $932.63 00013308 E01618 GOMEZ, JOSE 10/06/2022 $2,160.17 00013309 E02701 GONZALEZ, ALEJANDRO 10/06/2022 $5,508.54 00013310 E03763 GRIFFIN, LARRY 10/06/2022 $2,666.75 00013311 E04828 GUERRERO, MICHAEL V 10/06/2022 $1,876.63 00013312 E04018 HAENDIGES, ROBERT A 10/06/2022 $3,552.06 00013313 E03575 HART, RYAN S 10/06/2022 $2,105.90 00013314 E03701 HAYES, WALTER B 10/06/2022 $3,540.05 00013315 E03399 HOWENSTEIN, FRANK D 10/06/2022 $2,582.32 00013316 E03406 HUY, EDWARD A 10/06/2022 $2,864.31 00013317 E04782 JIN, LIYAN 10/06/2022 $2,484.59 00013318 E03534 KIM, SAMUEL K 10/06/2022 $3,844.68 00013319 E03254 KIRZHNER, ALLEN G 10/06/2022 $2,820.47 00013320 E03988 LI, REBECCA PIK KWAN 10/06/2022 $3,905.96 00013321 E02063 MA AE, DAVID 10/06/2022 $2,116.02 00013322 E03249 MANSON, RAQUEL K 10/06/2022 $2,828.18 00013323 E04837 MARTINEZ, ALFREDO 10/06/2022 $2,048.48 00013324 E02124 MEISLAHN, TYLER 10/06/2022 $1,816.71 00013325 E04403 MONTGOMERY, JESSE K 10/06/2022 $2,807.15 00013326 E04707 MORRIS, JUSTIN M 10/06/2022 $1,857.10 00013327 E03590 MOYA JR, STEVEN J 10/06/2022 $2,448.33 00013328 E03519 MURAD, BASIL G 10/06/2022 $2,541.55 00013329 E03144 NATLAND, KIRK L 10/06/2022 $1,349.56 00013330 E04291 NGUYEN, DUC TRUNG 10/06/2022 $2,479.83 00013331 E04904 NGUYEN, LISA 10/06/2022 $815.02 Server Name: cognos.ggcity.org User Name: amyv

Page 107 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 18
Check Vendor # Vendor Name Issue Date Check Amount
00013332 E03221 NICOLAE, CORNELIU 10/06/2022 $3,227.11 00013333 E04210 NUNES, BRANDON S 10/06/2022 $2,568.62 00013334 E03923 ORNELAS, ANDREW I 10/06/2022 $2,710.21 00013335 E03582 ORTEGA, DAVID A 10/06/2022 $4,950.49 00013336 E03578 PASILLAS, CELESTINO J 10/06/2022 $3,059.87 00013337 E03170 PEARSON, WILLIAM F 10/06/2022 $2,509.20 00013338 E04950 PHAM ADA, DYLLAN TUAN ANH 10/06/2022 $399.89 00013339 E04805 POLIDORI, JESSICA J 10/06/2022 $3,479.50 00013340 E02500 PORRAS, STEPHEN 10/06/2022 $3,187.97 00013341 E07590 RUITENSCHILD, LES A 10/06/2022 $3,537.97 00013342 E03926 RUIZ, JONATHAN 10/06/2022 $3,050.43 00013343 E07690 SANTOS, ALEXIS 10/06/2022 $2,010.74 00013344 E07692 SARMIENTO, ADRIAN M 10/06/2022 $2,721.75 00013345 E04956 SON, TOMMY T 10/06/2022 $2,296.30 00013346 E04301 TALAMANTES JR, ALBERT 10/06/2022 $4,155.46 00013347 E04121 TRAN, MINH K 10/06/2022 $2,960.03 00013348 E00151 VALENZUELA JR, ALEJANDRO 10/06/2022 $0.00 00013349 E08881 VALENZUELA, ALEJANDRO N 10/06/2022 $3,494.00 00013350 E01882 VIRAMONTES, JESSE 10/06/2022 $2,159.43 00013351 E04195 WOLLAND, RONALD J 10/06/2022 $2,000.74 00013352 E09940 YERGENSEN, VICTOR K 10/06/2022 $2,814.07 00013353 E09954 ZAVALA, JOHN 10/06/2022 $2,695.42 Check: 616 $1,608,013.46
Total: 616 $1,608,013.46
Server Name: cognos.ggcity.org User Name: amyv

Page 108 of 132 ends

CITY OF GARDEN GROVE
GGFEFM001 Warrant Register
Check Dates Oct 6, 2022
Report Generated on Oct 6, 2022 2:22:54 PM Page 19
PY - Payroll
Check Vendor # Vendor Name Issue Date Check Amount
00185173 E04994 GREENUP, BREANNA C 10/06/2022 $808.57 00185174 E05035 NGUYEN, TAN V 10/06/2022 $49.27 00185175 E00977 BELAIR, DIANE 10/06/2022 $2,286.88 00185176 E05015 FALETOI, TERRY U 10/06/2022 $389.03 00185177 E04824 PACHECO, LAURA M 10/06/2022 $152.24 00185178 E05070 XOOL VARGAS, RUDY G 10/06/2022 $41.52 00185179 E04444 JULIENNE, PATRICK R 10/06/2022 $3,007.33 00185180 E05064 FOX, LUCAS 10/06/2022 $1,061.99 00185181 E05012 HODNETT, RYAN P 10/06/2022 $713.94 00185182 E05065 LOMELI, JONATHAN 10/06/2022 $876.17 00185183 E03529 ROCHA, MICHAEL F 10/06/2022 $2,684.88 00185184 E05067 SANCHEZ, MARTIN 10/06/2022 $949.55 00185185 E03145 DE LA ROSA, FRANK X 10/06/2022 $1,973.47 00185186 E03446 JIMENEZ, VIDAL 10/06/2022 $2,777.79 Check: 14 $17,772.63
Total: 14 $17,772.63
Server Name: cognos.ggcity.org User Name: amyv

Page 109 of 132 ends

Agenda Item - 4.a.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Scott C. Stiles From: Patricia Song
Dept.: City Manager Dept.: Finance
Subject: Receive and File Measure O
Citizen's Oversight
Committee Annual Report for
Fiscal Year 2021-22. ( Action
Item)
Date: 10/25/2022

OBJECTIVE
For the City Council to receive and file the Measure O Citizen's Oversight Committee Annual Report for Fiscal Year 2021-22.

BACKGROUND
Resolution No. 9540-19, titled “A Resolution Defining the Composition of the Measure O – Citizens’ Oversight Committee, Purpose, Terms of Office for Committee Members, the Scope of the Committee’s Responsibilities and Other Related Matters” requires a report be presented by the Committee to the City Council annually. This annual report is to summarize the Committee’s activities during the year, and communicate the Committee’s findings in regards to the City’s audited financial information and General Fund budget/CIP plan in regards to the Measure O revenue received and corresponding appropriation within the reporting period.

DISCUSSION
The attached Measure O Citizen’s Oversight Committee Annual Report discussed the following items:

The Committee’s proceedings and activities during Fiscal Year 2021-22 with focuses on:
o Audited Fiscal Year 2020-21 annual financial information; o Adopted General Fund’s budget for fiscal years 2021 through 2023; and o Mid-year General Fund financial review for Fiscal Year 2021-22.

The Committee’s findings and recommendations.

The Committee concluded that the audited FY2020-21 financial information reflected the appropriate collection and use of the Measure O – Public Safety and Vital City

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•
•
Services tax during the year, and the City’s FY2021-23 biennial General Fund budget protected and maintained the City’s core services.

FINANCIAL IMPACT
There is no fiscal impact to receive and file the Measure O Citizen’s Oversight Committee annual report.

RECOMMENDATION
It is recommended that the City Council receive and file the Measure O Citizen’s Oversight Committee Annual Report for Fiscal Year 2021-22.

ATTACHMENTS:

Description Upload Date Type File Name
Attachment 1 - Measure
O Committee Annual
Report
10/13/2022 Exhibit MeasureO_CommitteeAnnualReport-
2022.pdf

Page 111 of 132 ends

Page 1 of 7 ends

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

City Council From: Measure O – Citizen’s
Oversight Committee

Subject: MEASURE O COMMITTEE ANNUAL
REPORT FOR FISCAL YEAR 2021-22
Date:

October 25, 2022

OBJECTIVE

To present to City Council the Measure O Citizen’s Oversight Committee annual report for Fiscal Year 2021-22 per Resolution No. 9540-19.

BACKGROUND

On November 6, 2018, Garden Grove voters passed Ordinance No. 2897, also known as Measure O, imposing a one-cent (1%) transactions and use (sales) tax. The Measure O – Citizen’s Oversight Committee was established on February 26, 2019, to review the City’s annual budget, mid-year budget, and year-end audited financial information in regards to the receipt and use of Measure O funds. Resolution No. 9540-19 requires that an annual report be presented to the City Council communicating the Committee’s activities and to provide a response to the following questions:

 Does the current audited financial information reflect that the Measure O – Public Safety and Vital City Services tax was collected and appropriately spent?

 Does the City’s proposed General Fund a nnual budget and CIP plan protect and maintain the City’s core services including public safety?

DISCUSSION

Summary of Committee’s Proceedings and Activities for FY 2021-22

 Two Committee meetings were held during FY 2021-22:

October 4, 2021 Meeting

o Reviewed the draft Measure O annual report to City Council for Fiscal Year (FY) 2020-21;
o Reviewed FY 2020-21 unaudited General Fund financial data;

Page 112 of 132 ends

Page 2 of 7 ends

o Reviewed the adopted FY2021-23 biennial budget for the General Fund; and
o Discussed the importance of continuing with clear communication between staff and the Committee and how it had ensured transparency and accountability on the use of the Measure O funds, and reinforced the confidence the Committee had in staff.

March 28, 2022 Meeting

o Reviewed Chapter 2.02 of the Garden Grove Municipal Code on Code of Ethics for Public Officers and Employees;
o Reviewed FY 2020-21 audited financial information;
o Reviewed FY 2021-22 mid-year General Fund revenue and expenditures; and
o Discussed the accounting and reporting of Measure O funds received and used, and how to potentially provide additional details on the use of Measure O funds in the annual report.

Audited Financial Information for Fiscal Year 2020-21

Staff presented to the Committee FY 2020-21 audited revenue and expenditure for the City’s General Fund. The General Fund as presented in the City’s Annual Comprehensive Financial Report (Financial Report) includes the City’s main operating fund (the General Fund), Economic Development Fund, Tourism Improvement District Funds, Land Sale Proceeds Fund, and Deposits Fund.

Table 1 below summarizes the City’s overall General Fund revenues. In FY2020-21, the City received approximately $23.3 million from the one-cent sales tax from Measure O, which was an increase of $3.3 million from the prior fiscal year.

Table 1 – General Fund Revenues

Revenue Description
FY 2020-21
($000)
Sales Tax – Bradley-Burns $ 26,026
Measure O 23,279
Property Tax 55,004
Hotel Tax (TOT) 7,136
Other Taxes 4,898
Licenses & Permits 2,372
Fines, Forfeits & Penalties 2,121
Charges for Current Services 7,938
Investment Earnings 19
Other 29,639
Total General Fund $ 158,432

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Page 3 of 7 ends

Graph 1 – General Fund Revenue by Category

Total General Fund expenditures for the same fiscal year was $128.9 million, of which

73.1% was for Police and Fire. Comparing to the previous fiscal year, public safety expenditure increased by 2.7 million, among which $2.2 million was in police safety.

Table 2 below summarizes the City’s General Fund audited expenditures for FY 2020-

21. Table 2 – General Fund Expenditures

Expenditure Category
FY 2020-21
($000) % of Total
Public Safety - Fire $ 28,470 22.1%
Public Safety - Police 65,734 51.0%
Traffic Safety 2,702 2.1%
Public Right of Way 4,742 3.7%
Community Buildings 3,164 2.5%
Community Services 3,867 3.0%
Economic Development 2,237 1.7%
Parks and Green Belts 1,349 1.0%
Community Planning & Dev. 6,440 5.0%
Municipal Support 8,572 6.7%
Debt Service 1,606 1.2%
Total Expenditure $ 128,883 100.0%

Page 114 of 132 ends

Charges for
services

5.0%
Fines, penalties &
forfeitures

1.3%
Licenses & permits

1.5%
General Fund Revenues
Year Ended June 30, 2021
Other

19.0%
Other taxes

3.3%
Transient
occupanytaxes

4.5%
Property taxes

34.8%
Sales and use taxes

30.6%

Page 4 of 7 ends

Graph 2 – General Fund Expenditure by Type

Fiscal Year 2021-22 Mid-Year General Fund Budget Review

The Committee reviewed the FY 2021-22 mid-year General Fund financial position based on the recorded financial data as of February 2022.

As of February 2022, revenue came in stronger than anticipated. Both sales and property taxes were trending strong for the year. Sales tax had been realizing growth exceeding the pre-pandemic levels, largely due to pandemic related fiscal relief funds provided to businesses and individuals. Shortage on labor and limits placed on travel and entertainment also promoted consumer spending, resulted in high sales tax revenues.

By end of January 2022, Transient Occupancy Tax (TOT) already exceeded the adopted budget level. In the adopted budget, staff projected TOT revenue to be at 40% of our pre-pandemic peak level, based on the trend, staff believed TOT could potentially reach 70% to 80% of the peak level, which translated to an additional $10.0 million revenue with a total of $21.4 million for the year.

Other General Fund revenues stayed on target with the adopted amounts. Included in the adopted “Other Revenues” were $24.2 million in State and Local Fiscal Relief Fund that was scheduled to be distributed in May of 2022, therefore the February amounts were not reflective of the prorated annual amount.

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General Fund Expenditures
YearEndedJune30,2021
Community & economic
development
Municipal support

6.7% Debt service

1.2%
services

4.0%

6.8%
Community buildings

2.5%
Public right of way

3.6% Traffic safety

2.1%
Public safety - Fire

22.1%
Public safety - Police

51.0%

Page 5 of 7 ends

Table 3 below was presented with the Committee, it showed adopted General Fund revenues for FY2021-22 along with a snapshot of amount collected as of February 2022.

Table 3 – Fiscal Year 2021-22 General Fund Revenue

FY 2021-22
Adopted
Budget
FY 2021-22
Year-to-Date
(Feb 2022)
Property Taxes1 53,967$ 32,154$
Sales Tax-Bradley Burns2 24,405 9,306
Sales Tax-Measure O2 21,811 8,871
TOT 10,500 11,449
Other Revenues 44,354 8,629
Total 155,037$ 70,409$
1 Includes Motor Vehicle In-lieu Fee
2 Payments through December 2021

FY2021-22 expenditure budget and actual amounts recorded as of February 2022 were also presented to the Committee as shown in Table 4 below.

Table 4 – Fiscal Year 2021-22 General Fund Budget –Expenditure

Expenditures Category
Adopted
($000)
As of Feb.
2022
($000)
Fire $ 30,172 $ 24,003
Police 70,386 42,271
City Manager 3,100 1,778
City Attorney 890 497
Community & Economic Dev. 8,000 4,203 Community Services 4,526 2,391 Finance 3,256 1,547
Human Resources 1,607 1,038
Information Technology 922 434 Public Works 51,775 10,582
Debt Service 1,511 1,511
Total General Fund $ 176,145 $ 90,255

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Page 6 of 7 ends

On the expenditure side, staff has worked diligently to stay within budget. One-time funds such as the State and Local Fiscal Recovery Fund were committed to one-time uses that have long-lasting positive impact to our community. Included in the Public Works adopted budget amount were $17.5 million committed to the street pavement program, and another $17.5 million for the civic center/public safety facility project.

As staff carry out these projects over the next few years, unspent fund are committed to the projects, and will not be diverted to cover potential shortfall in recurring operating costs.

As of February 2022, actual reported expenditures by category was shared with the Committee as shown in Graph 3 below. Public Safety spending occupied 73.2% of total General Fund expenditures.

Graph 3 – General Fund Expenditures as of February 2022

Police,
$42.3 , 47%
Fire, $24.0 ,
26%
Public Works,
$8.8 , 10%
CEDD, $4.2 , 5%
Community Serv.,
$2.4 , 3%
City Admin, $5.3 ,
6%Debt Service &
Other, $3.1 , 3%
Capital, $0.1 , 0%
FY 21/22 YTD Expenditures
(in millions)

Page 117 of 132 ends

Page 7 of 7 ends

Committee Findings and Recommendations

The Measure O – Citizen’s Oversight Committee has reviewed the audited financial data for FY 20 20-21, and budget information for the Fiscal Years 2021-22 at mid- year. The Committee concludes the following:

 The audited financial information presented for FY 2020-21 properly reflects the Measure O – Public Safety and Vital City Services tax was collected and appropriately spent.
 The City’s General Fund FY 2021-22 budget and five-year Capital Improvement Plan, as well as the mid-year performance indicators protect and maintain the City’s core services including public safety.

The Committee recommends staff to continue:

 Review future years’ audited annual financial information which includes Measure O tax revenue and expenditures;
 Review General Fund revenue sources and budget allocations; and  Update the Committee periodically on General Fund revenue and expenditures to ensure a clear system of accountability.

Page 118 of 132 ends

Agenda Item - 5.a.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Scott C. Stiles From: William E. Murray
Dept.: City Manager Dept.: Public Works
Subject: Approval of Amendment No.
4 to the agreement with
CT&T Concrete Paving, Inc.,
for on-call concrete repair
and replacement. (Cost:
$300,000) (Action Item)
Date: 10/25/2022

OBJECTIVE
For City Council to approve Amendment No. 4 to the agreement with CT&T Concrete Paving, Inc., to increase the current contract amount from $660,000 to $900,000, and to increase future option year contractual amounts from $600,000 to $900,000.

BACKGROUND
The Public Works Department’s Street Division is backlogged with maintenance repairs to sidewalks, curbs and gutters, cross gutters, wheel chair ramps, and driveway approaches in various locations throughout the City. In May 2021, City Council awarded a contract to CT&T Concrete Paving Inc., to furnish all labor, material, and equipment for on-call concrete construction work in an effort to reduce backlog and invest in the City’s overall infrastructure.

DISCUSSION
This calendar year has seen price increases for commodities, equipment, and services that are essential for maintaining City streets and infrastructure. Specifically, unit price costs for concrete maintenance for this particular service contract have risen by 7% this year. Additionally, this contractual increase will cover work that will be done in residential streets as part of the City’s Five Year Capital Improvement Program.

FINANCIAL IMPACT
There is no impact to the General Fund. This increase will be covered by gas tax funding.

RECOMMENDATION
It is recommended that the City Council:

Page 119 of 132 ends

Approve Amendment No. 4 to the agreement with CT&T Concrete Paving, Inc., for providing on-call concrete repair and installation by increasing the current annual contract amount from $660,000 to $900,000 and future option year contractual term amounts from $600,000 to $900,000; and

Authorize the City Manager to execute Amendment No. 4, and to execute option years, with minor modifications as needed on behalf of the City.

By: Ana Neal, Principal Administrative Analyst
ATTACHMENTS:

Description Upload Date Type File Name
Amendment No. 4 to CT&T 10/12/2022 Agreement CT_T_Amendment_No._4.pdf

Page 120 of 132 ends

•
•

CITY OF GARDEN GROVE

AMENDMENT NO. 4

To Furnish All Labor, Material and Equipment for On-Call Concrete Construction at Various Locations for the City of Garden Grove per City standards and specifications.

This Amendment No. 4 to Furnish All Labor, Material and Equipment for On-Call Concrete Construction at Various Locations for the City of Garden Grove per City standards and specifications is made and entered into this ____ day of ___________ 2022, by and between the CITY OF GARDEN GROVE , hereinafter referred to as "CITY", and CT&T Concrete Paving, Inc., hereinafter referred to as "CONTRACTOR".

WHEREAS, Contractor and CITY entered into Contract No. B200257 effective May 17, 2021.

WHEREAS, Contractor and CITY desire to amend the Existing Contract as provided herein.

Now, therefore, it is mutually agreed, by and between the parties as follows:

Section 3: Compensation - shall be revised as follows:

The contract price is hereby increased from $ 660,000.00 to $900,000.00 for the term of July 1, 2022-June 30, 2023 only. This increase it to accommodate an increase in the price of material and equipment and to cover unforeseen additional work.

Except as expressly amended hereby, the Existing Contract remains in full force and effect as originally executed.

Page 121 of 132 ends

IN WITNESS WHEREOF, the parties have caused this Amendment No . 4 to the Existing Contract to be executed by their respective officers duly authorized on the date first written above.

Date: _____________ "CITY"

CITY OF GARDEN GROVE

By: ____________________________
City Manager
ATTESTED:

____________________________
City Clerk

Date: _______________________
"CONTRACTOR"
CT&T Concrete Paving, Inc.

By: ______________________________

Name: ___________________________

Title: ____________________________

Date: ____________________________

If CONTRACTOR is a corporation, a
Corporate Resolution and/or
Corporate Seal is required. If a
partnership, Statement of
Partnership must be submitted to
CITY.

APPROVED AS TO FORM:

____________________________
Garden Grove City Attorney

________________________
Date

Page 122 of 132 ends

Agenda Item - 5.b.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Scott C. Stiles From: Lisa L. Kim
Dept.: City Manager Dept.: Community and Economic
Development
Subject: Annual Report for the Be
Well OC Mobile Response
Team Pilot Program and
approval of a First
Amendment with Be Well OC
(Mind OC). (Cost:
$450,000) (Action Item)
Date: 10/25/2022

OBJECTIVE
Presentation of an Annual Report for the Be Well OC Mobile Response Team Pilot Program: and, approval of a First Amendment to the Professional Services Agreement with Be Well OC (Mind OC) for a 6-month extension of the City’s Mobile Response Team pilot program.

BACKGROUND
Annually, the Garden Grove Police Department’s (GGPD) Special Resource Team responds to over 3,066 calls for services specifically involving mental health related needs. In addition, GGPD’s dispatch handles another 11,425 calls related to homelessness in which mental illness is either the primary cause or a significant contributing factor. While GGPD continues to serve as the primary first responders, the City advanced the opportunity to partner with mental health experts who are more specifically trained to navigate Orange County’s mental health care options.

These services, such as Be Well OC Mobile Response Team or HOPE team would help free up GGPD officers to focus on crime prevention, proactive law enforcement, and quality of life issues; while providing trained crisis counselors to respond to those in need of mental health supportive services.

DISCUSSION
In May 2021, the City Council approved a Be Well OC pilot program to deploy a Mobile Response Team. The Be Well OC Mobile Response team or HOPE team are trained to respond to and de-escalate situations such as mental health crisis, drug and alcohol use issues, proactive outreach to the homeless, non-domestic violence/family disputes, and welfare checks. The City’s 18-month pilot program incorporated a ramp-up period of 6-month with the Garden Grove Police Department

Page 123 of 132 ends

- Special Resources Team (SRT) in coordination with the Community and Economic Development Department and the Orange County Fire Authority. Over the past year, the pilot program has ramped-up to an 18- hour operation detailed as follows:

Initiated training period and community engagement efforts in October 2021.

Activated 12-hour operations, seven (7) days a week in October 2021. Transitioned to 18-hours deployment in August 2022.

Maintained one (1) City dedicated mobile van manned by a 2-person team of mental health experts.

Over the past 12 months between October 1, 2021 and September 30, 2022, the Be Well team responded to 2,883 calls for service in Garden Grove. (See Attachment No. 1 - Be Well OC – Garden Grove Annual Report) Highlighted below reflect the latest September 2022 data:

57% of calls did not require a Co-Response thereby making available Garden Grove’s First Responders to better focus on critical emergency calls, since program inception.
81% of calls were dispatched to the community, since program inception. Other service call responses include: flagged down, mobile follow-up and case management.

Average time spent on scene is 30.9 minutes for September 2022.

Average Hope Team Service time is 11,133 minutes or 186 hours for September 2022.

Implementation of 18-month Be Well OC Mobile Response Team pilot program is due to end in December 2022. It is recommended that the City Council approve the First Amendment to the Professional Services Agreement with Be Well OC (Mind OC) for a 6- month extension of the City’s Mobile Response Team pilot program (Attachment No. 2).

This aligns with City Council's approval of $450,000 for a 6-month extension in the current Continuation Budget.

FINANCIAL IMPACT
There is no additional impact to the General Fund. The 18-month pilot program has been funded in combination of City’s CARES Act allocation of approximately $900,000 (both CDBG-CV1 and CDBG CV3 funds) and $400,000 from the GGPD Budget. The Community and Economic Development Department has programmed $450,000 for Be Well OC pilot program, which was approved in the Biennial Budget for FY 2021-2022 and FY 2022-2023.

RECOMMENDATION
It is recommended that the City Council approve:

Approve the First Amendment to Professional Services Agreement with Be Well OC (Mind OC) for an additional term of six months and an additional amount of $450,000 for a total contract amount not to exceed $1.75 million to deployment of a Mobile Crisis Response Team pilot program; and
Authorize the City Manager to sign the Agreement, and make minor

Page 124 of 132 ends

• •
•
•
•
• •
•
•
modifications as appropriate on behalf of the City Council.

ATTACHMENTS:

Description Upload Date Type File Name
Attachment No.
1 - Be Well Data 10/19/2022 Cover Memo Attachment_No._1_(Be_Well_OC_Data_for_Septermber_2022).pdf Attachment No.
2 - First
Amendment
(MInd OC)
10/19/2022 Cover Memo Attachment_No._2_(First_Amendment_to_Mind_OC).pdf

Page 125 of 132 ends

BE WELL OC

CITY OF GARDEN GROVE
MONTHLY DATA DASHBOARD September 2022 CONTACTS THIS MONTH: 343 TOTAL CONTACTS: 2,883 SINCE PROGRAM INCEPTION IN OCTOBER 2021
Download data
0 50
100
150
200
250
300
350
400
Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Mar'22 Apr'22 May'22 Jun'22 Jul'22 Aug'22 Sep'22 170
133
164
134 124
209
266 267
336 334
403
343
Number of Contacts
Download data
0 5
10 15
20 Th 9/1F 9/2Sa 9/3Su 9/4M 9/5T 9/6W 9/7Th 9/8F 9/9Sa 9/10Su 9/11M 9/12T 9/13W 9/14Th 9/15F 9/16Sa 9/17Su 9/18M 9/19T 9/20W 9/21Th 9/22F 9/23Sa 9/24Su 9/25M 9/26T 9/27W 9/28Th 9/29F 9/30 14 12
10 10
13 16
14 11
13 10
7 14
9 12
13 14
10 7
12 8
14 9
13 10
8 13
14 8
14 11
Record Count
Dispatch/ Service Date
Contacts Per Day
September 2022
Contacts Per Month
Oct'21 thru Sep'22
Download data
2800
2400
2000
1600
1200
800
400
0 Dispatch Proactive
outreach/agged down
Mobile-follow-up Linkage and Referrals
(Case Management)
Other*
270
2321
37 381
33 135 3 16 0 30
This month Oct'21 thru Sep'22
Contact Types
This month and since program inception
*Includes case management follow-up services
(no longer applicable. Only applies to historical data.)Page 126 of 132 G ·
Be Well

ORANGE COUNTY
[!)
•
[!)
[!)
BE WELL OC - CITY OF GARDEN GROVE September 2022

MONTHLY DATA DASHBOARD

RESPONSE LOCATIONS THIS MONTH & SINCE PROGRAM INCEPTION Download data
1200
1100
1000
900
800
700
600
500
400
300
200
100
0 Businesses Residence Public Space HealthCare First Responder Other* 113
1001
94 734
85 711
7 90
5 87
3 79
This Month Oct'21 thru Sep'22
5%

Average Encounter Time*

SINCE PROGRAM INCEPTION
43 Minutes
Note: Data missing for 38 out of 307 (12%)
dispatch and proactive engagement/flag down services.

CONTACT REASONS THIS MONTH & SINCE PROGRAM INCEPTION

DISPATCHES & PROACTIVE ENGAGEMENTS/FLAG DOWNS
*Includes 'substance use' and 'other unspecified'.
*No location specified.

Average Encounter Time*

CURRENT MONTH
41 Minutes
Note: Data missing for 472 out of 2,702 (17%)
dispatch and proactive engagement/flag down services.

Download data
1200
1000
800
600
400
200
0 Welfare Check Public
Disturbance
Mental Health Other Person in Distress PD or Fire Request Assistance
Medical
121
1072
67 682
54 511
6 157
42 148
16 123
1 9
This Month Oct'21 thru Sep'22
*Includes the time from dispatch to the time cleared from the scene.

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e e
Ct]
--
Ct]
--

MONTHLY DATA DASHBOARD

BE WELL OC - CITY OF GARDEN GROVE September 2022 *Numbers in graph may add up to more than the total numbers of dispatch and proactive engagement/flag down services since multiple agencies may co-respond to the same contact service, i.e., Fire and Police Department.

Transport & Destinations

TRANSPORT AND CO-RESPONSE THIS MONTH & SINCE PROGRAM INCEPTION Download data
2400
2000
1600
1200
800
400
0 No Transport
HealthCare (incl. SUD tx.)
Be Well - CSU
Other
Other - CSU
Be Well Recovery St.

Shelter
Homeless Service
258
2308
21 139
16 82 5 70 6 49 0 33 1 17 0 4
This Month Oct'21 thru Sep'22

OF CALLS DID NOT

REQUIRE A CO-RESPONSE

FROM PUBLIC SAFETY
58%
This
month
57%
Since Prg.

Inception
84%

OF CALLS DID NOT

REQUIRE TRANSPORT
This
month
85%
Since Prg.

Inception
*Destination not specified.

Download data
1800
1600
1400
1200
1000
800
600
400
200
0 No Co-Response Police Department Fire Department Other CAT 178
1546
126
1135
10 109
4 34 8 26
This Month Oct'21 thru Sep'22
Co-Response

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• • (!]
• • (!]
BE WELL OC - CITY OF GARDEN GROVE September 2022

MONTHLY DATA DASHBOARD

Download data
1600
1400
1200
1000
800
600
400
200
0 Unstated Adult (18-64) Older Adult
(65+)
Minor (0-17)
149
1323
173
1341
12 154
9 65
This Month Oct'21 thru Sep'22
Download data
1600
1400
1200
1000
800
600
400
200
0 Unstated Male Female Other*
150
1392
123
844
67 633
3 14
This Month Oct'21 thru Sep'22
AgeGender

Race
Download data
2000
1600
1200
800
400
0 Unstated White Hispanic or
Latino
Asian Black or African
American
Multiracial Native
Hawaiian or
Other Pacic
Islander
Other American
Indian or
Alaska Native
177
1696
74 533
54 337
28 219
5 57 4 20 1 12 0 6 0 3
This Month Oct'21 thru Sep'22

CLIENT CHARACTERISTICS THIS MONTH & SINCE PROGRAM INCEPTION

HOUSING STATUS THIS MONTH & SINCE PROGRAM INCEPTION
Download data
2400
1800
1200
600
0 Unhoused Housed
218
1895
125
987
This Month Oct'21 thru Sep'22
Unhoused Situations
*This month: Trans Female (n=2), Trans Male (n=1).

Since Inception: Trans Female (n=8), Gender Queer (n=3), Trans Male (n=2), Non Binary (n=1).

Download data
2500
2000
1500
1000
500
0 Streets Vehicle Hotel/Motel Transitional
Housing
With
friends/family
Emergency
Shelter
203
1744
5 76 5 30 4 19 1 17 0 9
This Month Oct'21 thru Sep'22

Page 129 of 132 ends

[±]
[±]
[!I
[!]
[±]

1727295.1

FIRST AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT

WITH MIND OC

THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT between the CITY OF GARDEN GROVE, a municipal corporation of the State of California, hereinafter referred to as "CITY", and MIND OC, a nonprofit corporation, hereinafter referred to as “CONTRACTOR”, shall be effective the _____ day of _________, 2022, as follows:

RECITALS

WHEREAS, CITY and CONTRACTOR previously entered into that certain Professional Services Agreement for a Mobile Crisis Response Program dated May 25 , 2021 (the “Agreement”); and

WHEREAS, CITY and CONTRACTOR desire to amend the Agreement as provided herein.

Now, therefore, it is mutually agreed, by and between the parties, to amend the following provisions of the Agreement to read as follows:

AGREEMENT

1. Term and Termination of Agreement shall be amended as follows:

This Amendment No. 1 hereby extends the performance period for an additional six months through June 30, 2023.

2. Compensation shall be amended as follows:

Total Compensation under Section 3.1 of the Agreement is hereby adjusted by an additional sum of four hundred fifty thousand dollars for a total not to exceed sum of One Million Seven Hundred Fifty Dollars ($1,750,000.00).

3. Services to be provided shall be amended to increase the deployment hours from 12 hours to 18 hours per day as described in Exhibit A.

4. Except as expressly amended pursuant to this First Amendment, all other provisions of the Agreement shall remain in full force and effect.

[SIGNATURE PAGE FOLLOWS]

Page 130 of 132 ends

1727295.1 2
IN WITNESS THEREOF, these parties have executed this Agreement on the day and year shown below.

Dated:_______________, 2022
“CITY”

CITY OF GARDEN GROVE, a municipal
corporation.

By: ________________________
Scott C. Stiles, City Manager

ATTEST

__________________________
City Clerk

Dated:________________, 2022

“CONTRACTOR”

MIND OC

By: ___________________________

Name: ________________________

Title: _________________________

Dated:___________________, 2022

APPROVED AS TO FORM:

____________________________
Garden Grove City Attorney

Dated:________________, 2022

If CONTRACTOR is a corporation, a
Corporate Resolution and/or Corporate
Seal is required. If a partnership,
Statement of Partnership must be
submitted to CITY.

Page 131 of 132 ends

1727295.1 3

EXHIBIT A
HOPE Mobile Response Team (18-Hour Coverage)

Page 132 of 132 ends

City of Garden Grove
HOPE Mobile Response Team
18•Hour Coverage
Year 2 Budget for 6 Months

LINE ITEMS
Salaries and Em.ployee Benefits
Ofl't!ct Service P051tlons
Director, Mobl~ Response
Exec Admln Asst
Team Stlpervlsor • GG
Case Manager
Operations Asst
Subtota l
Notes
Crisis Interve ntion Workers• Behavioral
Crisis Interve ntion Workers • Physical
Subtota l
I
Subtota l Positions
I
Employee Benefits (25%)
Employee Benef its
I
Total Salaries & Employee Benef its
I
Non-Personnel Ope.radonal Cost s
Office c: ..... ,e Ci• .. "'rovldes SDAce
Office Supplies Non-Van Personnel St!pptles
Monthly SU pends, Phones, Computer
Phone & Internet SIM cards
MS.365, Lal'lgUage Line, Salesforce,
Humanity (Ume scheduler>: HR
Technology Su.bscrlptions h~eed ; HM IS
Communitv Outreach Ex: Comm unltv Forums
M [leage between sites for client visits
Staff Travel Expenses & provide rs
Examples: CPI = Crisis Prevention &
De-escalat ion Training; Crisis
lnt erw,ntions; Rellas Online Training:

Professional Oevelooment Youth tra inings
Van & Medical Supplies, Uniforms,
Program Supplies Clients, et c.

Medical Director (Consulta nt) Or. Rbt McCarron I UCI
van ,._.,,reclat lon Donat ion of van
Van & Liability lnsu-ance
Fuel $2.Sk/mo : Repair/ Service
van f uel, Upkeep $S00/mo
Non•Personnel Oneratlona l Costs
I
Total On..(;olng Costs
I I
lndl.rect C05ts
!Indirect Cost {10% ol expense)
lndl.rect C05t
I I
TOTAl INVOICE
MINDoc
Hr1yWage m , 6 Month Costs:
18-Hr 18--Hr shifts
s 76.92 0.20 16,000.00
s 42.00 0.20 8, 736.00
s 4S.00 1.00 46,800.00
s 25.00 1.00 26,000.00
s 26.00 0.20 S,"°8.00

2.60 102,944.00
s 32.00 3.50 U6,.t80.00
s 32.00 3.50 U6,.t80.00

7.00 232,960.00

9.60 llS,904.00
83,976.00
83,976.00
U9,880.00
M onthly
. .
400.00 2.400.00
500.00 3,000.00
1,600.00 9,600.00
600.00 3,600.00
2S0.00 1,500.00
1,000.00 6,000.00
2,000.00 12,000.00
1,500.00 9,000.00
. .
1,000.00 6,000.00
3,000.00 18,000.00
ll 850.00 71,100.00
490,980.00
49,098.00
49,098.00

5.eG,078.00

Garden Grove City CouncilOctober 25, 2022

Garden Grove City Council
October 25, 2022