Garden Grove City Council
May 23, 2023

AGENDA
Garden Grove City
Council
Tuesday, May 23, 2023
6:30 PM
Community Meeting
Center 11300 Stanford
Avenue Garden Grove
California 92840
Steve Jones
Mayor
George S. Brietigam
Mayor Pro Tem - District 1
John R. O'Neill
Council Member - District 2
Cindy Tran
Council Member - District 3
Joe DoVinh
Council Member - District 4
Stephanie Klopfenstein
Council Member - District 5
Kim B. Nguyen
Council Member - District 6
Meeting Assistance: Any person requiring auxiliary aids and services, due to a disability, to address the City Council, should contact the City Clerk's Office 72 hours prior to the meeting to arrange for accommodations. Phone: (714) 741-5040.

Agenda Item Descriptions
: Are intended to give a brief, general description of the item. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda.

Documents/Writings
: Any revised or additional documents/writings related to an item on the agenda distributed to all or a majority of the Council Members within 72 hours of a meeting, are made available for public inspection at the same time (1) in the City Clerk's Office at 11222 Acacia Parkway, Garden Grove, CA 92840, during normal business hours; (2) on the City's website as an attachment to the City Council meeting agenda; and (3) at the Council Chamber at the time of the meeting.

Public Comments
: Members of the public who attend the meeting in-person and would like to address the City Council are requested to complete a pink speaker card indicating their name and address, and identifying the subject matter they wish to address. This card should be given to the City Clerk before the meeting begins. General comments are made during "Oral Communications" and should be limited to matters under consideration and/or what the City Council has jurisdiction over.

Persons wishing to address the City Council regarding a Public Hearing matter will be called to the podium at the time the matter is being considered.

Manner of Addressing the City Council
: After being called by the Mayor, you may approach the podium, it is requested that you state your name for the record, and proceed to address the City Council. All remarks and questions should be addressed to the City Council as a whole and not to individual Council Members or staff members. Any person making impertinent, slanderous, or profane remarks or who becomes boisterous while addressing the City Council shall be called to order by the Mayor.If such conduct continues, the Mayor may order the person barred from addressing the City Council any further during that meeting.

Time Limitation
: When any group of persons wishes to address the City Council on the same subject matter, the Mayor may request a spokesperson be chosen to represent the group, so as to

GARDEN GROVE
avoid unnecessary repetition.At the City Council's discretion, a limit on the total amount of time for public comments during Oral Communications and/or a further limit on the time allotted to each speaker during Oral Communications may be set.

PLEASE SILENCE YOUR CELL PHONES DURING THE MEETING.

AGENDA

COUNCIL MEMBER O'NEILL, COUNCIL MEMBER TRAN, COUNCIL

MEMBER DOVINH, COUNCIL MEMBER KLOPFENSTEIN, COUNCIL
MEMBER K. NGUYEN, MAYOR PRO TEM BRIETIGAM, MAYOR JONES

INVOCATION

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF

AMERICA

1. PRESENTATIONS

1.a. Community Spotlight in recognition of the Garden Grove Community Emergency Response Team (CERT) volunteers for their valued service.

2. ORAL COMMUNICATIONS (to be held simultaneously with other legislative bodies)
RECESS

CONDUCT OTHER LEGISLATIVE BODIES' BUSINESS

RECONVENE

3. CONSENT ITEMS
(Consent Items will be acted on simultaneously with one motion unless separate discussion and/or action is requested by a Council Member .)

3.a. Adoption of a Proclamation recognizing June as LGBTQ Pride Month. (Action Item)

3.b. Rejection of all bids and authorization to re-advertise for Project No. CP-1287000, Anabel – Woodbury Water Improvement Project. (Action Item)

3.c. Approval of Addendum No. 4 to the Agreement with LFA to conduct a two-day music festival at Village Green Park the weekend of August 17 through August 18, 2024. ( Action Item)

3.d. Award a contract to H.L. Miller, Inc., for Interior Office Improvement Project, 11277 Garden Grove No. 03-2023. (Cost:
$88,472.12) (Joint Action Item with the Housing Authority. )

3.e. Award a contract to Davis Farr LLP to provide annual auditing services for Fiscal Years 2022-23 and 2023-24 (Cost: FY2022-23-

$97,300, FY2023-24, $100,220) ( Action Item)

3.f. Receive and file minutes from the meetings held on April 11, 2023, April 25, 2023, and May 9, 2023. ( Action Item)

3.g. Receive and file warrants. ( Action Item)

4. PUBLIC HEARINGS
(Motion to approve will include adoption of each Resolution unless otherwise stated.)

4.a. Adoption of a Resolution confirming the Garden Grove Tourism Improvement District Advisory Board Report and levying an assessment for Fiscal Year 2023-24. ( Action Item)

5. ITEMS FOR CONSIDERATION

5.a. Award of contracts to: Wrench Rebel Collision, LLC, Caliber Bodyworks Inc. dba Caliber Collision Centers, and Wilson E.

Guzman dba Sharp Auto Body and Paint for auto parts and labor for repair of City vehicles. (Cost: $300,000) ( Action Item)

5.b. Award a contract to Pavement Coatings Co. for the 2023 Arterial Streets Slurry Seal Project No. CP-1355000. (Cost: $4,643,865) (Action Item)

6. MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY

MANAGER

7. ADJOURNMENT
The next Regular City Council Meeting is scheduled for Tuesday, June 13, 2023, at 5:30 p.m. in the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, California 92840.

Agenda Item - 3.a.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Teresa Pomeroy
Dept.: City Manager Dept.: City Clerk
Subject: Adoption of a Proclamation
recognizing June as LGBTQ
Pride Month. ( Action Item)
Date: 5/23/2023
Attached is a Proclamation recognizing June as LGBTQ Month in Garden Grove recommended for adoption.

ATTACHMENTS:

Description Upload Date Type File Name
Proclamation 4/27/2023 Proclamation 5-23-
23_LGBTQI_Proclamation.June_2023.pdf

PROCLAMATION

June 2023 as LBGTQ Pride Month

WHEREAS, Our nation was founded on the principle of equal rights for all people, but the fulfillment of this promise has been long in coming for many Americans.

Some of the most inspiring moments in our history have arisen from the various civil rights movements that have brought one group after another from the margins to the mainstream of American society; WHEREAS, In the movement toward equal rights for lesbian, gay, bisexual, transgender, and questioning (LBGTQ) people, a historic turning point occurred on June 28, 1969, in New York City, with the onset of the Stonewall Riots. During these riots, LBGTQ citizens rose up and resisted police harassment that arose out of discriminatory criminal laws that have since been declared unconstitutional. In the four decades since, civil rights for LBGTQ people have grown substantially, and LBGTQ pride celebrations have taken place around the country every June to commemorate the beginning of the Stonewall Riots; and
WHEREAS, California has been a leader in advancing the civil rights of its LBGTQ citizens. And while further progress is needed, it is important to recognize and celebrate the substantial gains that have been achieved.

NOW THEREFORE BE IT DECLARED that the City of Garden Grove does hereby proclaim June 2023 as LBGTQ Pride Month.

May 23, 2023

Agenda Item - 3.b.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: William E. Murray
Dept.: City Manager Dept.: Public Works
Subject: Rejection of all bids and
authorization to re-advertise
for Project No. CP-1287000,
Anabel – Woodbury Water
Improvement Project. ( Action
Item)
Date: 5/23/2023

OBJECTIVE
For City Council to reject all construction bids and authorize re-advertisement of Project No. CP-1287000 – Anabel – Woodbury Water Improvement Project.

BACKGROUND
The 2020 Garden Grove Water Master Plan was developed to evaluate the City’s existing and future water system. Performance and operational criteria were developed to define Orange County Fire Authority fire flow requirements for new development, peak supply capacity, minimum and maximum distribution system pressures, booster pump stations, storage facility sizing, and water main sizing. A Capital Improvement Project list was generated based on evaluations with this criteria, the Anabel – Woodbury Water Improvement Project is part of the recommended improvements necessary to address fire flow deficiencies in this area primarily Woodbury Elementary.

DISCUSSION
Staff solicited bids for subject project pursuant to Municipal Code Section

2.52.010. The project was advertised on April 5, 2023 and bid opening was conducted on May 4, 2023 at 11:00 AM. The City Clerk’s office received and opened six (6) bids.

Due to issues with the apparent low bid, staff recommends the rejection of all bids received and the re-advertisement of the project. The bid documents reserved the City's right to reject all bids.

FINANCIAL IMPACT
There is minimal impact to Water Funds in re-advertising costs.

RECOMMENDATION
It is recommended that the City Council:

Reject all bids received on Thursday, May 4, 2023 for Project No. CP-1287000 – Anabel – Woodbury Water Improvement Project; and

Authorize staff to re-advertise the project.

By: Jessica Polidori, Associate Engineer

•
•
Agenda Item - 3.c.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: John Montanchez
Dept.: City Manager Dept.: Community Services
Subject: Approval of Addendum No. 4
to the Agreement with LFA to
conduct a two-day music
festival at Village Green Park
the weekend of August 17
through August 18, 2024.
(Action Item)
Date: 5/23/2023

OBJECTIVE
To recommend that the City Council approve Addendum No. 4 to the Agreement between the City and LFA to conduct a two-day music festival at Village Green Park the weekend of August 17 through August 18, 2024.

BACKGROUND
Staff received the request from LFA to conduct a two-day music festival at Village Green Park beginning Saturday, August 17 through Sunday, August 18, 2024. The proposed festival will include ticket sales for each festival day, food vendors, alcohol beverage sales and live entertainment on one stage.

LFA held a similar festival in 2017, the High and Mighty Festival, at Village Green Park the weekend of April 5 through April 6, 2017.

DISCUSSION
Attached is Addendum No. 4 to the Agreement with LFA allowing them to conduct a two-day music festival at Village Green Park. The more significant aspects of this Addendum include the following provisions:

LFA agrees to reimburse the City for all staff support and direct costs; LFA will provide an occupancy plan, security plan, stage plan, and parking plan that meets the Police Department, Orange County Fire Authority and Building Department requirements;
LFA must comply with the City's approved capacity of attendees, and agrees that the amount of tickets sold and/or comped will not exceed approved capacity.

The City must approve all live entertainment performances for the festival;

•
•
•
•
The hours of operation will be restricted on Saturday until 10:00 p.m. and Sunday until 9:00 p.m.;
LFA must comply with all restrictions for alcohol beverage sales as approved on the plot plan, which indicates the areas for the sale of alcohol spirits and beer.

All alcohol sales must end thirty (30) minutes before the close of the festival each day;
LFA agrees to share eight (8) percent of all gross alcohol sales with the Garden Grove Community Foundation, or a non-profit organization approved by the City; and
LFA must complete all additional insurance requirements thirty (30) days prior to the proposed festival.

The proposed Addendum No. 4 to the Agreement has been approved to form by the City Attorney.

FINANCIAL IMPACT
Included in Addendum No. 4 is the requirement that LFA will reimburse the City for all of the direct costs incurred by the City in support of the music festival. LFA will be required to pay an initial payment to the City in the amount of fifty thousand ($50,000) thirty (30) days before the festival event. After the music festival, LFA is to reimburse the City the remainder, if any, of City costs.

RECOMMENDATION
It is recommended that the City Council:

Approve Addendum No. 4 to the Agreement with LFA to conduct the 2024 Music Festival at Village Green Park, beginning Saturday, August 17 through Sunday, August 18, 2024; and
Authorize the City Manager, or her designee, to make minor modifications to and execute Addendum No. 4 on behalf of the City.

By: Janet Pelayo
Community Services Manager
ATTACHMENTS:

Description Upload Date Type File Name
Fourth Addendum to LFA
Facility Use Agreement 5/17/2023 Agreement Fourth_Addendum_- _LFA_2024.pdf

•
•
•
•
•
•
1 FOURTH ADDENDUM TO FACILITIES USE AGREEMENT

(Music Festival)

THIS ADDENDUM TO FACILITIES USE AGREEMENT (“Fourth Addendum”) i s entered into effective as of May __, 2023, by and between LFA GROUP, LLC, a California limited liability company (“LFA”), and CITY OF GARDEN GROVE, a municipal corporation (“CITY”).

RECITALS

WHEREAS, the parties have entere d into a Facilities Use Agreeme nt, dated on or about February 14, 2017, pertaining to LFA’s use of the Strawberry Bowl Festival Amphitheater in Village Green Park for programming profe ssional theatrical performances , cultural artistic events and performances, and bookings of other events (the “Agreement”), a n Addendum to the Agreement, dated on or about April 1, 2017 (“First Addendum”), pertaining to group sales of alcoholic beverages at the Amphitheatre, a Second Addendum to the Agreement, dated on or about June 13, 2017 (“Second Addendum”), where the City granted permission to sponsor and conduct a one-time music festival and related activities in and around Village Green Par k on August 5-6, 2017, and a Third Addendum to the Agreement, dated on April 10, 2018 (“Third Adde ndum”), where the City also granted permission to sponsor and conduct a music festival and related activities in and around Village Green Park on April 6-7, 2019;

WHEREAS, in connection with its use of the Amphitheater pursuant to the Agreement, LFA has received once again City Council permission to sponsor and conduct a one-time music festival and related activities in and around Village Green Park on August 17-18, 2024 (the “FESTIVAL”);

WHEREAS, the FESTIVAL will benefit CITY’s Re-Imagine Campaign efforts to revitalize downtown by bringing additional exposure of, and visitors and patrons to, downtown Garden Grove;

WHEREAS, CITY wants to ensure the safety of all residents and o rderly conduct of all participants in the FESTIVAL;

WHEREAS, LFA understands and acknowledges that (i) CITY will incur substantial direct and indirect costs with regard to the FESTIVAL and (ii) the CITY and public generally will incur a substantial burden through the cl osure of Village Green Park for the set-up, conduct of and tear- down of the FESTIVAL, which burden is difficult to quantify monetarily;

WHEREAS, the parties desire to amend the Agreement as set forth in this Fourth Addendum to set forth the terms upon which LFA may conduct the FESTIVAL.

AGREEMENT

NOW THEREFORE, with the intent of being legally bound hereby, i n consideration of the mutual covenants and promises hereinafter set forth, and other good and valuable consideration, which the parties acknowledge is sufficient to create a legally binding agreement, the parties agree as follows:

2 1. PURPOSE. The purpose of this Fourth Addendum is to allow LFA to condu ct a music festival in Village Green Park on August 17 and 18, 2024.

2. REIMBURSEMENT. LFA shall reimburse CITY for all CITY/ Community costs attributable to operation of the FESTIVAL as follows:

A. The parties acknowledge and agree that conduct of the FEST IVAL will result in the loss of use of the Park to the public at large for the duration of the FESTIVAL, including set up and tear down for the events, and that such loss is difficul t to quantify in monetary terms. In order to compensate the CITY for its direct and indirect costs, the community for the loss of use of the park and to provide a benefit to the Garden Grove community as a result of the FESTIVAL, LFA shall make payment to the CITY for the FESTIVAL as follows: (i) LFA shall pay an initial sum of Fifty Thousand Dollars ($50,000) to CITY at least sixty (60) days prior to the scheduled start of the FESTIVAL; (ii) CITY shall subtract its reimbursable cost s from this initial sum, and refund the balance, if any, within six ty (60) days of the end of the F ESTIVAL. Reimbursable costs shall include all direct and indirect c osts incurred by CITY in conjunction with set-up, operation, tear- down, and clean-up of the FESTIVAL, including, but not limited to, CTIY staff and contractor costs and loss of rent from facilities within Village Green Park. If reimbursable costs exceed the deposit amount, LFA agrees to pay such excess within thirty (30) days following the mailing of an invoice to LFA for such excess costs. If LFA fails to make the initial payment as required, CITY shall not issue any permit in connection with the FESTIVAL and LFA shall not proceed with the FESTIVAL.

Notwithstanding the foregoing, the CITY may reduce the total amount of LFA’s payment for CITY costs if, following the FESTIVAL, the City Manager, in his sole discretion, determines that the CITY’s costs were less than the total amount specified herein.

B. The estimate of CITY’s costs in Section 2.A. above does no t include potential damage caused as a result of the FESTIVAL. LFA shall be respon sible for and agrees to pay the full cost of any repair of damages to the FESTIVAL site (except as otherwise set forth herein), buildings, fixtures, property and other structures, including the irrigation system, that are attributable to the FESTIVAL operations.

C. In addition to the costs set forth in Sections 2.A. throug h 2.B., LFA shall pay the costs for CITY renovation of the park turf area on which th e FESTIVAL is held, including aeration of the FESTIVAL site. LFA shall reimburse the CITY fo r the amount of such costs as determined by the Public Works Director and the City Manager.

3. FESTIVAL ACTIVITIES . LFA agrees that the FESTIVAL will represent only approved activities. Expressly prohibited from FESTIVAL activi ties are helicopter rides, and activities, music or speech that call, incite or provoke an imm ediate breach of the peace. CITY reserves the right to immediately stop and terminate any such a ctivity. The volume on all music provided at the FESTIVAL shall not exceed 100 decibels at any t ime at any property line of the

3 FESTIVAL site. The CITY has exempted LFA from the provisions of Municipal Code, Section

8.08.060, where the FESTIVAL decibel level has been increased from 70 decibels to 100 decibels.

LFA shall provide sufficient security, as determined to be appropriate in the reasonable exercise of discretion by CITY’s Chief of Police, to ensure compliance with all requirements of this Fourth Addendum, including but not limited to the requirements for mus ic provided at the FESTIVAL.

LFA shall notify CITY at least sixty (60) days in advance of th e FESTIVAL of the name of each music group, type of music and type of amplification system whi ch will be used by each group providing live music at the FESTIVAL in order to ensure that re quirements of this Fourth Addendum will be met. In addition, at the same time, LFA shall provide to CITY identification of the areas of the FESTIVAL site at which each musical group will perform, the times during which the performances will occur and the seating arrangements and ca pacities to be provided by the FESTIVAL for each such performance. Notwithstanding the foregoing, LFA shall comply with the requirements of Garden Grove Municipal Code Section 8.47.060(G)(2) regarding filing a registration statement with CITY’s Zoning Administrator at least seven (7) days prior to use of any sound amplification equipment during the FESTIVAL. If the Poli ce Department determines that the FESTIVAL’s noise level is disturbing the peace of the surrounding community, LFA shall lower the noise volume of the offending source(s) as directed by the Police Department.

4. FESTIVAL PARTICIPANTS. LFA shall have sole responsibility for arranging and providing all contractors, p ersons, organizations, business es and employees necessary to properly conduct FESTIVAL activities.

5. USE OF VILLAGE GREEN PARK. In consideration for LFA’s activities, as provided herein, CITY grants LFA an exclusive right to use Village Green Park for the purpose of conducting the FESTIVAL including, but not limited to, food boo ths, alcohol beverage booths, amusement zone operations, music and related uses, subject to LFA submitting to CITY a schedule of events, a complete list of per formers and their set lists, s ecurity plan, parking plan, occupancy plan, and complete plot plan, including but not limited to vend or locations, amusement zone area, VIP location, alcohol booth locations, stage area and vehicle and fire lanes, no later than sixty (60) days before the FESTIVAL, and obtaining the approval of the sub mitted schedule, performer and set lists, security plan, occupancy plan, and complete plot pla n f r o m t h e C i t y M a n a g e r o r h e r designee.

A. The FESTIVAL shall be operated in accordance with the fol lowing schedule:

Saturday
Open no earlier than 12:00 p.m.

Music commencing no earlier than 1:00 p.m.

Completely closed no later than 10:00 p.m.

4 Sunday
Open no earlier than 12:00 p.m.

Music commencing no earlier than 1:00 p.m.

Completely closed no later than 9 :00 p.m.

“Completely closed” shall mean the cessation of FESTIVAL related activities, including music and other entertainment, amusement rides and food operations and al l other FESTIVAL activities, and shall not mean the vacation of the FESTIVAL grounds by FESTIVAL patrons. An earlier closing time of the festival grounds including but not limited to the a lcohol beverage booths, food booths, general admission area, and amusement zone may be determined by representatives of the Fire Department, Police Department or FESTIVAL officials.

B. LFA shall be responsible for closing the FESTIVAL each nig ht. The grounds shall be completely clear of festival attendees no later than one hour past closing.

C. For the purposes of set-up and tear down, LFA may enter Vi llage Green Park no earlier than three (3) days before the FESTIVAL, and shall have the grounds cleaned of all debris and equipment no later than two ( 2) days after the conclusion of the FESTIVAL. This permission is granted with the understanding that the specific dates will be covered under the insurance policy(ies) provided by LFA and others to CITY, pursuant to Section 20.

6. PARK USAGE CONDITIONS. LFA shall be responsible for the continual clearing of trash/debris from the site during the FESTIVAL. LFA shall further be responsible for and agrees to provide proper clean-up of the FESTIVAL site upon conclusion of the FESTIVAL, including proper clean-up of the parking areas used for the FES TIVAL, except privately-owned parking lots. “Proper clean-up” shall mean that the open, visi ble ground is free of litter, lumber, construction materials and other materials resulting from FESTI VAL operations and that these materials are removed from the grounds and disposed of properly . LFA shall reimburse CITY for any costs CITY incurs for site clean-up, including but not limi ted to special materials, labor, overtime, or damage to CITY property, which result in additional charges.

A. LFA shall provide adequate trash containers and portable r estrooms during the FESTIVAL, which restrooms shall be cleaned daily by LFA.

B. LFA shall contact Dig Alert, 811 or www.digalert.org, in a ccordance with the requirements of Government Code Section 4216 et seq., prior to driving or placing any stake or other item into the ground, and shall avoid all areas identified through Dig Alert as containing underground facilities of any type whatsoever.

C. LFA shall provide plans and calculations to CITY for approval no later than thirty (30) days before the event for proposed stages, platforms, tent structures and electrical systems

5 for approval. LFA shall designate a representative for the coordination of all safety related activities pertaining to electrical and structural matters at the FESTIVAL. LFA shall obtain the inspection of and approval by CITY’s Building Services Division of all structures and electrical systems prior to t h e f i r s t d a y o f t h e F E S T I V A L . Structures, including sanitary facilities, shall comply with the accessibility requirements of Title 24 of the California Building Code (Chapter 11B Accessibility).

LFA may schedule an inspection upon permit issuance or contact the City of Garden Grove Inspection Request Line, at (714) 741-5332, to request inspections.

D. The noise levels for the FESTIVAL shall not exceed the max imum allowed under this Fourth Addendum and sha ll not disturb the peace of t he surrounding community. If CITY’s Police Department determines that the noise level is disturbing the peace of the surrounding community, LFA shall lower the noise volume as directed by the Police Department.

E. LFA shall provide adequate notice of FESTIVAL to all busin esses and residences located reasonably near Village Green Park at least thirty (30) days in advance of the event.

7. FENCING . If required by CITY, LFA shall install temporary fencing satisfactory to CITY. In addition, LFA shall ensure that the fencing contractor prov ides the necessary traffic control during the installation and removal of fencing. LFA sh all remove all fencing within 48 hours after the end of the FESTIVAL.

8. STORMWATER QUALITY BEST MANAGEMENT PRACTICES. LFA shall use best management practices (BMP’s) as feasible to prevent or control the discharge of pollutants and minimize non-stormwater runoff from the FESTIVAL site. BMP s may include structural or non-structural solutions, a schedule of activities, prohibition of practices, maintenance procedures, or other management practices used to prevent or reduce the dis charge of pollutants to the CITY’s storm drain system.

LFA shall contact City of Garden Grove Environmental Complian ce staff at (714) 741-5375 during office hours for assistance in choosing the appropriate BMPs for the FESTIVAL.

LFA shall also comply with the Garden Grove Municipal Code (G GMC) and Garden Grove Sanitary District (GGSD) codes as it relates to trash and recycling, including, but not limited to GGMC, Section 9.18.040.060, pertaining to the waste reductio n and recycling for community and special events, and GGMC, Section 9.18.150.020, pertaining to large venue recycling, and GGSD Code of Regulations, Title 5. Due to the size and scope of t h i s e v e n t , t h e F E S T I V A L i s designated as a Tier 2 activity under SB 1383, and GGSD COR Tit le 5, Commercial Edible Food Generator that requires an edible food recovery plan.

LFA is required under Public R esource Code 42648 to create and submit to the City and Sanitary District at least thirty (30) days in advance of t he FESTIVAL a waste reduction plan

6 and submit the type and weight o f materials diverted and dispos ed of after the conclusion of the FESTIVAL.

9. PARKING . LFA shall be responsible for s ecuring and ensuring the availa bility of off-street parking for all FESTIVAL attendees. LFA shall provi de a parking plan and evidence of contracts and/or arrangements for all necessary private off-str eet parking to the City no later than thirty (30) days prior to the FESTIVAL. CITY’s approval of the parking plan and adequacy of off- street parking arrangements is a condition precedent to LFA’s right under this Fourth Addendum to use Village Green Park for the FESTIVAL. LFA shall obtain pre-a pproval from the Garden Grove Police Department regarding any proposed parking restrictions or modifications in traffic flow prior to the event. Nothing in this Fourth Addendum authorizes FESTIVAL access to parking other than that which is generally available to the public.

10. ALCOHOL BEVERAGE SALES. Alcoholic beverages may be sold on the FESTIVAL grounds pursuant to, and in compliance with, a valid l icense or licenses issued by the California Department of Alcohol B everage Control and all condi tions imposed by the Garden Grove Police Department. The CITY has restricted the hours for alcohol sales. The sales of alcohol spirits, beer, and/or wine can be conducted in alcohol booths t hroughout FESTIVAL grounds as indicated on approved plot plan. Any food or other booth that is not approved as part of complete plot plan in which alcohol is found shall immediately, and for the duration of the FESTIVAL, be closed by the Chief of Police or designee. All alcohol sales and service shall end thirty (30) minutes prior to the end of the FESTIVAL. LFA shall share eight percent (8 %) of all gross proceeds from alcohol beverage sales with the Garden Grove Community Foundation or a non-profit organization approved by the CITY.

11. COMMERCIAL FOOD SALES. All commercial mobile trailers with food vending equipment, whether or not operated by owner of the equi pment, are required to have a permit from the Orange County Health Department prior to operation on FESTIVAL grounds. LFA shall make every effort to ensure that required permits have be en obtained prior to the opening of the FESTIVAL. Any commercial equipment found in operation with out the required Orange County Health Department permits shall be closed. LFA shall ensure all mobile food vendors, including but not limited to, commercial mobile trailers or mobile food trucks, possess a valid City of Garden Grove Business License Tax Certificate.

12. HEALTH DEPARTMENT . Prior to the opening of the FESTIVAL, LFA shall provide the Orange County Health Department (“OCHD”) and CITY with a list of food concession vehicles and stand vendors and their approximate location on th e grounds. All health permit applications for non-profit and commercial entities shall be submitted to the Orange County Health Department no later than two weeks prior to the FESTIVAL.

7 13. HEALTH COMPLIANCE. All food and candy concessi ons shall be operated in compliance with the OCHD "MINIMUM STANDARDS FOR CLEANLINESS AND FOOD PROTECTION FOR HANDLING FOOD AT SPECIAL EVENTS," or its successor standards, relating to prepackaged and unpackaged foods and beverages, and any other OCHD Guidelines.

A. LFA shall work with the Orange County Health Department to ensure compliance with all health regul ations by all food concessions at the FESTIVAL. In addition, the Police Chief, the Orange County Fire Authority Prevention Field Services, or their designees shall have the right, at their sole discretion, to close any food boo th that becomes non-compliant during the FESTIVAL. Any such food booth found shall not be allowed t o reopen until satisfactory compliance is demonstrated.

14. FOOD SALES COORDINATION . LFA shall designate a representative for the coordination of all food service activities at the FESTIVAL. Th is person shall coordinate with the Orange County Health Department during the planning stages of FESTIVAL development to ensure that food service activities occur in compliance with all regulatory requirements.

15. SAFETY COORDINATION. LFA shall designate a representative for the coordination of all safety related activities pertaining to ele ctrical and structural matters at the FESTIVAL. This person shall coordinate with the CITY’s Buildin g Official during the planning stages and conduct of the FESTIVAL.

16. SECURITY PLAN. LFA shall prepare an operation and security plan for FESTIVAL operations. This plan for the operation and security of the FESTIVAL shall be submitted to the Chief of Police of CITY for approval no later than thirty (30) days before the FESTIVAL.

LFA shall obtain approval of such plan from the Chief of Police. Approval of the plan shall not be unreasonably withheld. Insurance information for all security related contracts shall be submitted to CITY’s Finance Director in accordance with Section 20 of this Fourth Addendum.

17. PERMITS . LFA and its representatives s hall comply with all applicable laws. It shall be the responsibility of the LFA to obtain, or cause to be obtained, all required permits, provided, however, that this Fourth Addendum shall constitute a Community Event Permit.

18. FIRE REGULATIONS . No later than thirty (30) days before the FESTIVAL, LFA shall provide an occupancy pla n, exiting plan, and a general plot plan to the Orange County Fire Authority Prevention Field Services, or their authorized representative. Items to be on the plot plan are: location of all vehicles (parking, pick up and drop off locations), generators, stages, emergency lighting, stands, tents/canopies, amusement zone activities/rides, medical station, fire lanes and fire department access, dates and times of the event, and all emerge ncy contacts for the event (event, security, stage, tent contact numbers). LFA shall comply with all applicable current California Fire Code provisions. All California Fire Code and California Buildi ng Code required permits shall be

8 obtained at least three (3) weeks prior to the beginning of the FESTIVAL. Permits may be required but are not limited to: generators, stages, booths, emergency lighting, cooking booths, tents, egress, and amusement rides. In addition, LFA shall obtain the approval of the Orange County Fire Authority Prevention Field Servi ces, or their authorized repres entative, of all cooking appliances and fuels before use at the FESTIVAL.

A. Tents over 400 square-feet require Orange County Fire Auth ority permits.

LFA shall have their tent company submit site plans, tent layou t plans and anchorage plans (CFC 105.6. 45) at least two (2) weeks before the FESTIVAL.

B. LFA shall ensure that each cooking booth shall provide and mount a 2A10:BC fire extinguisher (Class K fire extinguisher where deep fryers are used) with adequate pressure and current State Fire Marshal’s service tag. (CFC 906.1, Title 19, Sec 567)

C. LFA shall ensure access and visibility of fire hydrants, f ire connections, suppression systems, and appliances at all times.

D. Use of fireworks i s strictly prohibited.

E. LFA shall comply with all exit requirements set forth in the California Fire Code and provide adequate exits for all occupants with the proper exit width and direction.

F. LFA shall provide onsite Orange County Fire Authority per sonnel with radio communications with a list of frequencies for personnel use.

19. POLICE SERVICES . The Garden Grove Police Department reserves the right to revoke the FESTIVAL permit at any time without prior notice to or permission from LFA if, in the opinion of the Chief of Police, or his designee, the public health and safety is in jeopardy.

20. INSURANCE . LFA shall take out and maintain during the life of this Agre ement, commercial general liability insurance, including contractual liability, and shall protect LFA and CITY from claims for such damages. This insurance shall be in the amount normally carried by LFA for such purposes, but in no event shall it be less than:

$5,000,000 (five million dollars) per occurrence for on-going o perations, including Bodily Injury, Property Damage , and Liquor Liability, and $5,00 0,000 (five million dollars) general aggregate. (“Claims Made” and “Modified Occurrence” policies are not acceptable.)

LFA shall furnish to CITY a Certificate of Insurance signed by the authorized agent of the insurance carrier issued on the insurance carrier’s form setting forth the general provisions of the insurance coverage under the commercial general liability policy. An addi tional insured endorsement shall designate the City of Garden Grove, its empl oyees, agents, volunteers, and officials as Additional Insureds for on-going operations, including bodily injury, property damage,

9 and liquor liability under the policy (Additional Insured Endorsement form CG 2026, or equivalent, as approved by CITY) and shall be submitted by LFA to CITY for approval not less than thirty (30) days prior to the event. (“Claims Made” and “Modified Occurrence” policies are not acceptable.) LFA shall provide to CITY endorsements from each insurance carrier wherein the insurance carrier shall give CITY thirty (30) days advance writ ten notice of any material change, cancellation, or termination of coverage.

LFA shall obtain an Certificate of Insurance and Additional I nsured Endorsements evidencing proof of not less than $5,000,000 (five million dollars) commercial general liability insurance, per occurrence, and not less than $5,000,000 (five m illion dollars) general aggregate policy from any vendor providing production services, for the p roduction and/or promotion of the event, designating the City of Garden Grove, its employees, agents, volunteers, and officials, as Certificate Holders and Additional Insureds for on-going and co mpleted operations, including mobile equipment. The Cer tificate and Endorsement (CG 2026, or equivalent and CG 2037 or equivalent, as approved by CITY) shall be submitted by LFA to CITY for approval not less than thirty (30) days prior to the event. (“Claims Made” and “Modified Occurrence” policies are not acceptable.) LFA shall provide to CITY endorsements from each insurance carr ier wherein the insurance carrier shall give CITY thirty (30) days advance writ ten notice of any material change, cancellation, or termination of coverage.

LFA shall obtain an Certificate of Insurance and Additional I nsured Endorsements evidencing proof of not less than $10,000,000 (Ten million doll ars) commercial general liability insurance, per occurrence, a nd not less than $10,000,000 (Ten m illion dollars) general aggregate policy from any vendor providing rides, games or other “carniva l-type” activities at the Festival, designating the City of Garden Grove, its employees, agents, volunteers, and of ficials, as Certificate Holders and Additional Insureds for on-going and co mpleted operations, including mobile equipment if mobile equipment is used. The Certificate and Endorsement (CG 2026, or equivalent and CG 2037 or equivalent, as approved by CITY) shall be submitted by LFA to CITY for approval not less than thirty (30) days prior to the event. (“Claims Made” and “Modified Occurrence” policies are not acceptable.) LFA shall provide to CITY endorsements from each insurance carrier wherein the i nsurance carrier shall give CITY thirty (30) days advance written notice of any material change, cancellation, or termination of coverage.

LFA shall obtain an Certificate of Insurance and Additional I nsured Endorsements evidencing proof of not less than $5,000,000 (five million dollars) commercial general liability insurance, per occurrence, and not less than $5,000,000 (five m illion dollars) general aggregate policy from any vendor providing any stage equipment and/or set up including, but not limited to, the stage itself, sound equipment, lighting equipment, set design, and any other support structures used on or for the stage at the Festival, designating the City of Garden Grove, its employees, agents, volunteers, and officials, as Certificate Holders and Additional Insureds for on-going a nd completed operations, including mobile equipment if mobile equipment is used. The Certificate and Endorsement (CG 2026, or equivalent and CG 2037 or equivalent, as approved by CITY) shall be submitted by LFA to CITY for approval not less than thirty (30) days prior to the event. (“Claims Made” and “Modified Occurrence” policies are not acceptable.) LFA shall provide to CITY endorsements from each insurance carrier wherein the insurance carrier shall give CITY thirty (30) days advance written notice of any material change, cancellation, or term ination of coverage.

10 LFA shall obtain an Certificate of Insurance and Additional I nsured Endorsements evidencing proof of not less than $5,000,000 (five million dollars) commercial general liability insurance, per occurrence, and not less than $5,000,000 (five m illion dollars) general aggregate policy from any vendor providing safety and/or security service s at the Festival, including site security, and designating the City of Garden Grove, its employees, agents, volunteers, and officials, as Certificate Holders and Additional Insureds. The Certifica te and Endorsement ( CG 2026, or equivalent or equivalent, as approved by CITY) shall be submitted by LFA to CITY for approval not less than thirty (30) days prior to the event. (“Claims Made” and “Modified Occurrence” policies are not acceptable.) LFA shall provide to CITY endorsements from each insurance carrier wherein the i nsurance carrier shall give CITY thirty (30) days advance written notice of any material change, cancellation, or termination of coverage.

LFA shall also obtain a Certificate of Insurance for Professi onal liability in the amount not less than $5,000,000 per claim for any company providing safety and security services.

Insurance companies must be acceptable to CITY and have an AM Best’s Guide Rating of A-, Class VII or better, as approved by the CITY. If the policy is written on a “claims made” basis, the policy shall be continued in full force and effect at all times during the term of the agreement, and for a period of three (3) years from the date of the completion of se rvices provided. In the event of termination, cancellation, or material change in the policy, pr ofessional/consultant shall obtain continuing insurance coverage for the prior acts or omissions of professional/consultant during the course of performing services under the term of the agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended “tail” coverage with the present or new carrier.

In addition to the above-require d insurance, LFA shall ensure that all of LFA’s other contractors, vendors and sponsors obtain and maintain not less than $2,000,000 (two million dollars) commercial general liability insurance per occurrence, and not less than $4,000,000 (four million dollars) general aggregate. This includes, but is not limited to, contractors providing entertainment coordinators, fencing, trash collection, sanitary facilities, tents, and tables/chairs, musicians/musical groups, and food truck services. The City of Garden Grove, its empl oyees, agents, volunteers, and officials, shall be designated as Additional Insureds on these policies for on-going operations, including mobile equipment. The required Certificates and Additional Insured Endorsements (CG 2026, or equivalent, as approved by CITY) shall be collected and maintained by LFA not less than thirty (30) days prior to the event. (“Claims Made” and “Modified Occurrence” policies are not acceptable.) The endorsements from each insurance carrier shall provide tha t the insurance carrier shall give CITY not less than thirty (30) days advance written notice of any material change, cancellation, or termination of coverage.

LFA shall ensure that LFA and each of its contractors, vendor s and sponsors using automobiles for FESTIVAL purposes, including food trucks shall obtain and maintain automobile liability insurance in an amount not less than $2,000,000 (two million dollars) combined single limit.

If transportation services (such as shuttle services and transp ortation for festival purposes) are provided for persons, automobile liability insurance shall be obtained and maintained in an amount not
less than $5,000,000 (five million dollars) combined single limit. The entertainment coordinator shall obtain and maintain insurance that covers losses for all automobiles used for transportation purposes. Additional Insured Endorsements for all automobile related insurance shall be obtained.

The required Additional Insured Endorsements, (CA 2048, or equivalent, as approved by CITY)

11 shall name the City of Garden Grove, its employees, agents, volunteers, and of ficials a s Additional Insureds for all automobiles, including automobiles owned, leased, hired or borrowed.

The required Certificates and A dditional Insured Endorsements s hall be collected and maintained by LFA not less than thirty (30) days prior to the event. LFA shall submit to CITY for approval not less than thirty (30) days prior to the event its Certificates and Endorsements confirming that LFA has for itself obtained such coverage. (“Claims Made” and “Modified Occurrence” policies shall not be accepted.) For each such contractor, vendor or sponsor, LFA shall collect and maintain the required Additional Insured endorsements and other endorsements from each insurance carrier wherein the insurance carrier shall give CITY thirty (30) days advance written notice of any material change, cancellation, or termination of coverage. Should LFA or any of its sponsors, contractors, or vendors not be utilizing automobiles in carrying out the ter ms of or activities contemplated by this Agreement, each such person(s) or entity(ies) may request an exemption from such insurance requirement by submitting a request on CITY’s request for exemption form to CITY’s Risk Manager for approval. Approval of such request shall rest within the sole discretion of CITY’s Risk Manager.

LFA shall ensure that if LFA, or any of LFA’s sponsors, contrac tors or vendors, or any of their subcontractors, have employees, workers’ compensation insurance for such employees is in effect in the amount of and type required by California l aw. Each such insurer shall waive its rights of subrogation against the City of Garden Grove, its emp loyees, agents, volunteers, and officials. The required Certificates and endorsements shall be collected and maintained by LFA not less than thirty (30) days prior t o t h e e v e n t . L F A s h a l l s u b m i t t o C i t y f o r a p p r o v a l i n s u r a n c e certificates and endorsements confirming that LFA has for itself obtained such insurance, if required by California law, not less than thirty (30) days prior to the event. LFA shall ensure that each such insurance carrier shall give CITY not less than thirty (30) days advance written notice of any material change, cancellation, or termination of coverage. Shou ld LFA or any of its sponsors, contractors or vendors, or any of their subcontractors, not hav e employees, such person(s) or entity(ies) shall be required to sign CITY’s worker’s compensat ion waiver form and submit it to CITY’s Risk Manager for approval thereof. Approval of the waiver form shall rest within the sole discretion of CITY’s Risk Manager.

In the event any of underlying policies for LFA or any of its contractors, vendors, or sponsors do not meet or exceed the policy limits of these insurance requirements, LFA shall ensure that LFA, or the subject contractor, vendor or sponsor, or subcontractor as appropriate, provides a Follows Form excess liability policy to ensure that the required policy lim its are met. LFA shall also ensure that the subject contractor, vendor, or sponsor provides a schedule of underlying polices for any excess liability policy, and that the insurance certificate states that the excess policy follows form to the underlying policies. An additional insured endorsem ent for the excess policy shall designate the City of Garden Grove, its officers, officials, agents, employees, and volunteers as additional insured.

L F A s h a l l e n s u r e t h a t a l l e n t i t i e s o r o r g a n i z a t i o n s e n g a g i n g or sponsoring alcohol sales obtain and maintain not less than $5,000,000 (five million dollars) commercial general liability insurance, per occurrence, and not less than $5,000,000 (five m illion dollars) general aggregate.

Coverage shall include liability for the sale of any and all alcohol at the event. The City of Garden Grove, its employees, agents, volunteers, and officials, shall be designated as Additional Insureds on these policies for on-going ope rations,
including bodily inj ury, property damage, and liquor
liability, Forms as approved by City. (“Claims Made” and “Modified Occurrence” policies shall

12 not be accepted.)

If LFA or any of its sponsors, vendors, or contractors hire a ny subcontractor to assist with their operations, each such subcontractor shall be required to provide the same insurance as the person or entity for which it is performing the work, (contractor, vendor, sponsor, or subcontractor), including providing applicable certificates, endorsements, and waiver forms as approved by CITY.

LFA shall be responsible to collect and maintain all insurance certificates and endorsements from all of its contractors, vendors, sponsors, and any of their subcontractors, and shall ensure that such insurance meets the terms of this Agreement.

All insurance from LFA, its con tractors, vendors, sponsors, and any of their subcontractors shall be primary to insurance or self-insured retentions maintained by the City of Garden Grove, and/or its empl oyees, agents, volunteers, and off icials, and shall not contribute with it. Endorsements providing primary/ non-contributory coverage shall be provided for ALL policies. “Claims Made” and “Modified Occurrence” policies shall not be accepted. All insurance carriers must have a Best’s Guide rating of A-, Class VII or be tter. All insurance policies must be in effect at all times during the Festival, including all times for set-up and tearing down for the event.

Upon request by CITY, and within 10 days of original request, LFA shall provide to CITY original or certified copies of all insurance policies, endorsements, an d certificates of LFA, its contractors vendors, sponsors and any of their subcontractors. All certificates, endorsements, and waiver forms shall be accepted by CITY as approved by CITY.

I f a n y s p o n s o r , c o n t r a c t o r , v e n d o r , o r s u b c o n t r a c t o r m a i n t ains higher insurance limits than the minimums shown above, the sponsor, contractor, vendor, or subcontractor shall provide coverage for the higher insurance limits otherwise maintained by the sponsor, contractor, vendor, or subcontractor. For purposes of this Section 24, the term “sponsor” shall not include an individual or entity that provides only a monetary payment to the LFA and does not enter onto or conduct activities on the Festival site.

ALL INSURANCE POLICIES MUST BE IN EFFECT AT ALL TIMES THAT ANYONE WILL BE ON THE EVENT SITE (INCLUDING SET UP, TEAR DOWN, ETC.)

FAILURE BY LFA TO PROVIDE TO CITY PROOF OF LFA’S INSURANCE

AS REQUIRED BY THIS AGREEMENT OR TO ENSURE THAT THE INSURANCE

REQUIRED OF ANY CONTRACTOR, VENDO R, SPONSOR, OR SUBCONTRACTOR

HAS BEEN OBTAINED, AS APPROPRIATE, SHALL BE SUFFICIENT GROUNDS FOR

CITY TO DECLINE TO ISSUE PERMITS FOR THE FESTIVAL, CANCEL

AUTHORIZATION FOR THE FESTIVAL TO PROCEED AND TO PRECLUDE THE FESTIVAL FROM OCCURRING.

V a r i a n c e s f r o m t h e above-referenced insurance requirements may be issued by the CITY’s Risk Manager in the exercise of his/her sole discretion. No variance shall be valid unless issued in writing and signed by the CITY’s Risk Manager. CITY’ s Risk Manage r m ay require increased policy limits and/or additional insurance if in the exercise of his/her reasonable discretion, he/she determines that the inc reased policy limits or additional insurance is appropriate based on p o t e n t i a l r i s k s a s s o c i a t e d w i t h t h e F e s t i v a l . C I T Y s h a l l n o t require increased policy limits or additional insurance without first discussing the matter with LFA. CITY shall at all times have the

13 right to inspect and receive the original or a certified copy of all policies and certificates of insurance, including additional insured endorsements, required pursuant to this Agreement.

I f L F A w i s h e s t o u s e t h e F i r s t B a p t i s t C h u r c h o f G a r d e n G r o ve’s parking lot for parking and/or access to the Festival, LFA shall comply with th e requirements set forth in the November 27, 2012 License Agreement between CITY and the First Baptist Church of Garden Grove, including but not limited to (i) payment of specified us e r f e e s ; ( i i ) f u l f i l l m e n t o f a l l operational requirements; (iii) indemnification of both CITY and the First Baptist Church of Garden Grove in accordance with the requirements of Section 9 of the L icense Agreement; and (iv) providing commercial general liability insurance for the Church property to CITY, including an insurance certificate eviden cing not less than $1,000,000 (one million dollars) per occurrence commercial general liability coverage and not less than $2,000, 000 (two million dollars) general aggregate. ASSOCIATION shall also provide an additional insured endorsement for on-going operations under the general liab ility policy (Form CG 20 26 07 04 or equivalent, as approved by CITY) designating the City of Garden Grove, First Baptist Church of Garden Grove, and their respective employees, agents, volunteers and officials as additional insureds. All insurance provided shall be primary to the insurance or self-insured rete ntions maintained by the City of Garden Grove, First Baptist Church of Garden Grove, and their respective employees, agents, volunteers and officials, and shall not contribute with it. An endorsement providing primary/ non- contributory coverage shall be provided for ALL policies. ( “ C l a i m s M a d e ” a n d “ M o d i f i e d Occurrence” policies shall not be accepted.)

21. BUSINESS TAXES . LFA shall submit a completed Blanket Business License Tax Application which will cover and encompass all business activity within the footprint of the event.

This includes a completed Vendor/Exhibitor/Sponsor worksheet th at lists all persons and entities promoting their business through the event, either by selling a product, exhibiting a product, sampling a product, or providing sponsorship for the event, and a completed Service Provider worksheet that lists all persons or businesses providing a service that helps to put on the event. Per State Law, R&T 6073(a)(1) LFA will obtain from all vendors that are selling a tangible sales taxable item a copy of a valid Seller’s Permit issued by the California Department of Tax and Fee Administration. Seller’s Permit must display the event’s Garden Grove address. All copies of Seller’s Permits must accompany Blanket Business License Tax Application. All documents and related payment must be submitted two weeks prior the commencement of the event. If data related to Business Licenses, Seller’s Permits, and other similar items is incomplete or unsatisfactory, the Business License Tax Certificate will not be issued and the FESTIVAL will be considered in violation of GGMC Title 5, Chapter 5.01, Section 5.01.040(A). Additionally, if a field inspection is conducted, a minimum for four hours will be charged at the curr ent hourly rate, payable by LFA, which hourly rate may be adjusted annually by City as City costs increase.

A. LFA shall ensure that any person or entity soliciting dona tions for charitable purposes at FESTIVAL shall submit to CITY a completed “Applicat ion to Solicit for Charitable Purposes”, satisfactory to CITY, no later than two weeks prior to the FESTIVAL.

14 B. In compliance with the prohi bition against commercial cannabis activities in Chapter 9.22 of the Garden Grove Municipal Code, LFA shall ensu re that there is no selling, marketing and/or advertisement of Cannabis products. If a vendo r requests to sell Cannabidiol (CBD) products, the vendor must submit their lab report for eac h individual product to verify the respective CBD product(s) contain no more than 0.3% THC per serving threshold. Such lab reports need to be submitted no later than twenty-one (21) days prior to the FESTIVAL.

22. ADMISSION TICKETS. CITY understands that LFA intends to sell admission tickets in advance and/or at the booths by entrance gates. LFA understands that CITY may monitor on-site ticket sales in order to assist CITY in verifying FESTI VAL sales and attendance numbers.

LFA shall cooperate with CITY’s monitoring activities. The amount of tickets sold and/or comped cannot exceed the CITY’s approved capacity of attendees.

23. COMPLIANCE WITH LAW . LFA shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state and local governments in the performance of FESTIVAL-related activities.

24. CONFLICT OF INTEREST . LFA shall at all times avoid conflict of interest or appearance of conflict of interest in the performance of this Fourth Addendum.

25. N O T I C E S. All notices pertaining to this Fourth Addendum shall be pers onally delivered or mailed to the below listed address, or to such oth er address as may be designated by written notice.

L F A : C I T Y :

Jon Reiser C i t y of Garden Grove
LFA Group, LLC A t t e n t i o n : C i t y M a n a g e r 12762 Main Street 11222 Acacia Parkway
Garden Grove, CA 92840 G a r d e n G r o v e , C A 92840

26. TIME OF ESSENCE . Time is of the essence in the performance of this Fourth Addendum.

27. LIMITATIONS ON SUBCONTRACTING AND ASSIGNMENT . The experience, knowledge, capability , and reputation of LFA, its p rincipals and employees were a substantial inducement for CITY to enter into this Fourth Adden dum. LFA shall not contract with any other entity or otherwise transfer its rights and obligations under this Fourth Addendum without the prior written approval of CITY. Any attempted assignment, s ubcontracting or transfer by LFA of its rights or obligations under this Fourth Addendum without the prior written consent of City in violation of this provision shall be null and void. If LFA is permitted to subcontract any part of this Fourth Addendum, LFA shall be fully responsible to CITY for the acts and omissions of its

15 subcontractor as it is for the acts and omissions of persons di rectly employed. Nothing contained in this Fourth Addendum shall create any contractual relationsh ip between any subcontractor and CITY. All persons engaged in the work will be considered emplo yees of LFA. CITY will deal directly with LFA.

28. AUTHORITY TO EXECUTE. Each person executing this Fourth Addendum on behalf of a party hereto warrants and represents that he/she is duly authorized to execute this Fourth Addendum on behalf of the entity for which he/she is signing, and that by executing this Fourth Addendum, the party for which the person is signing is formally bound to the term of this Fourth Addendum.

29. INDEMNIFICATION . To the fullest extent allowed by law, LFA agrees to protect, defend, and hold harmless CITY and its elective and appointive boards, officials, officers, agents, employees and volunteers from any and all claims, liabilities, expenses or damages of any nature, including attorney's fees, for injury or death of any person, or damage to property, interference with the use of property, or any other type of monetary or other cla im arising out of, or in any way connected with any FESTIVAL related activities and/or the performance of the terms of this Fourth Addendum by LFA, and its agents, officers, employees, voluntee rs, vendors, subcontractors, or independent contractors hired by LFA. The only exception to LFA responsibility to protect, defend and hold harmless CITY is due to the sole negligence or intenti onal wrongful conduct of CITY, or any of its elective or appointive boards, officials, officers, agents, employees or volunteers.

30. DEFAULT AND TERMINATION.

A. In the event of material default under this Fourth Addendu m, the non- defaulting party may provide notice to the defaulting party of the conduct constituting the default.

The defaulting party shall have five (5) business days within w hich to correct the default. If the default is not corrected within the five (5) day period, the no n-defaulting party may give notice of immediate termination of this Fourth Addendum to the defaulting party. Such notice shall be effective five (5) days following the day such notice is provided pursuant to Section 25 herein.

B. Any termination of this Fourth Addendum by CITY shall not relieve LFA of any outstanding obligation under this Fourth Addendum, including but not limited to the following:

LFA’s indemnification obligations shall survive the termination of this Fourth Addendum until all claims and actions related thereto are fully and finally resolv ed and all monies related thereto are fully paid.

31. CONSTRUCTION. This Fourth Addendum shall be deemed fully incorporated into the Agreement. Unless expressly provided to the contrary herein, to the extent that any provision of this Fourth Addendu m conflicts with any provision of the Agreement, this Fourth Addendum shall control. Provisions of the Agreement not incons istent with the provisions of this Fourth Addendum, including but not limited to the following provisions, shall expressly govern and

16 apply to this Fourth Addendum: Sections 10, 11, 12, 13, 14, 15 (b) – (e), and 15 (k) – (p).

32. RESPONSIBLE AGENTS. During the term of this Agreement, but not later than 30 days from the date of the FESTIVAL, in addition to the representatives to be designated under Sections 6(c) and 14, LFA will designate and provide a list to CITY, of a supervisor and FESTIVAL management staff, who shall be available at all times during th e FESTIVAL, including set-up and tear-down, in the case the CITY and its agents and representati ves must address any issues with respect to the FESTIVAL, shall ensure LFA’s compliance with thi s Agreement and with all a p p l i c a b l e r u l e s a n d r e g u l a t i o n s . T h e L F A r e p r e s e n t a t i v e s s o designated will be held to be employed or working during the FESTIVAL or for the time specified in the list provided by LFA, and shall be expected to respond and communicate with the CITY and its agents and representatives in a professional manner, subject to all applicable rules and regulations, and shall at all times refrain from working under the influence of any drug, alcohol, or other substance that may impair mental capacity or motor skills.

33. SEVERABILITY. If any provision of this Fourth Addendum shall be deemed for any reason to be invalid, illegal or unenforceable, such provision shall be severed from the remainder of this Addendum, and that remainder shall continue in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Fourth Addendum as of the date first above written.

LFA GROUP, LLC

B y :

I t s :

CITY OF GARDEN GROVE

By: Lisa Kim
Its: City Manager

B y :

I t s :

ATTESTED:

City Clerk

APPROVED AS TO FORM:

Garden Grove City Attorney

Agenda Item - 3.d.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Craig Beck
Dept.: City Manager/Director Dept.: Community and Economic Development
Subject: Award a contract to H.L.

Miller, Inc., for Interior
Office Improvement Project,
11277 Garden Grove No. 03-
2023. (Cost: $88,472.12)
(Joint Action Item with the
Housing Authority. )
Date: 5/23/2023

OBJECTIVE
For City Council in a joint action with the Housing Authority award a contract to H.L.

Miller, Inc., for the construction of the Interior Office Improvement Project, 11277 Garden Grove No. 03-2023 (Project).

BACKGROUND
In July 2022, the City acquired a commercial building located at 11277 Garden Grove Blvd (the Building) as part of the Civic Center strategic plan and for the operations of various City services. The Housing Authority currently leases certain office space from an adjacent commercial building. As the lease term approaches to an end, the Housing Authority intend to relocate to the Building. Certain tenant improvements are necessary to accommodate the relocation. The proposed Project will improve an area on the west-end of the building that will be utilized exclusively by the Housing Authority. Improvements include demolition and removal of selective walls, construction of new offices, electrical, flooring, ceiling tiles, protective countertop and paint.

DISCUSSION
A notice inviting bids for tenant improvements was sent to licensed contractors generated from City procurement sources on April 13 , 2023, and a mandatory job site meeting was scheduled for April 20 , 2023. No bidders were present. After discussion with the City’s Public Work’s Facilities staff, the City decided to close the notice of inviting bids and contact a contractor from the City’s bid list. City staff worked directly with H.L. Miller to formulate the scope of work and cost estimates, which meets the technical criteria for completing the work and is attached to the

contract.

FINANCIAL IMPACT
The amount of the contract with H.L. Miller is $88,472.12. Since the improvement is for the sole use of the Housing Authority, the contract will be funded by the Housing Authority administration budget. In the case that the amount exceeds the Housing Authority administration allowance, the General Fund shall subsidize for the balance.

RECOMMENDATION
It is recommended that the City Council and the Housing Authority:

Approve the Award of Contract to H.L. Miller, Inc., in the amount of $88,472.12, for the Interior Office Improvement Project, 11277 Garden Grove No. 03-2023 between the H.L. Miller, the City of Garden Grove and the Garden Grove Housing Authority; Authorize the Finance Director to create a new Capital Improvement Project (CIP) for the Housing Authority and appropriate $88,472.12 from the Housing Authority's existing operating funds for the CIP. In the case that the Housing Authority's operating funds are insufficient to cover the entire Project cost, the Finance Director shall allocate the General Fund money to subsidize for the balance; Authorize the City Manager/Director, or her designee, to execute the contract, and make minor modifications, on behalf of the City and the Housing Authority, as appropriate.

By: Paul Guerrero, Sr. Real Property Agent
ATTACHMENTS:

Description Upload
Date Type File Name
Construction
Contract 5/17/2023 Agreement
City_-_Housing_-_H.L._Builders__Inc._-_Construction_Contract_- _Interior_Office_Improvements_Project_11277_Garden_Grove_No._03- 2023.pdf

•
•
•

CONSTRUCTION CONTRACT

THIS CONTRACT is made this day of May, 2023, by the CITY OF GARDEN GROVE, a m unicipal corporat ion, referred t o as ("CITY") , GARDEN GROVE HOUSING AUTHORITY, and H.L. MILLER, INC., hereinafter referred to as ("CONTRACTOR").

RECITALS:

1. The Contract is entered into pursuant to Garden Grove Council authorization, dated March , 2 023.

2. CITY desires to utilize the services of CONTRACTOR to Furnish All Labor, M aterial, Equipment, Disposal, Prep, and Safety Measures for the interior office improvements at the building located at 11277 Garden Grove Boulevard, Garden Grove, CA per the Bid Specifications and per Attachment “A”, Proposal.

3. CONTRACTOR is qualified by virtue of experience, training, education, and expertise to accomplish services.

AGREEMENT

THE PARTIES MUTUALLY AGREE AS FOLLOWS:

4.0 Compensation. CONTRACTOR shall be compens ated as follows: Compensation under this Contract shall be a Not To Exceed (NTE) amount of Eighty Eight Thousand Four Hundred Seventy Two Dollars and 12/100 cents ($88,472.12) payable in arrears and in accordance with Bid Proposal (Attachment “A”), which is attached and is hereby incorporated by reference. Payment for work under this Contract shall be made per invoice or request for work completed subject to Section 4.11 hereof. All work shall be in accorda nce with the Bid, Interior Office Improvement Projec t 11277 Garden Grove No. 03-2023 and the Plans and Specification. For wor k under this Contract, payment shall be made per invoice for work completed. Within 45 day of delivery of goods or completion of performance of services, CONTRACTOR must promptly render an invoice to CITY or payment may be significantly delayed. For extra work not a part of this Contract, a written authorization by CITY will be required, and payment shall be based on schedule included in Scope of Work (Attachment “A”).

4.1 General Conditions. CONTRACTOR certifies and agrees that all the terms, conditions and obligations of the Contract Documents as hereinafter defined, the location of the job site, and the condit ions under which th e work is to be performed have b een thoroughly rev iewed, and enters i nto thi s Contract based upon CONTRACTOR'S investigation of all such matters and is in no way relying upon any opin ions o r representations of CITY. It is agreed that this Contract represents the entire Contract.

It is further agreed that the Contract Documents including the Notice Inviting Bids, Special Instructions to Bidders, if any, Plans and Specifications, and Contractor's Proposal, are incorporated in this Contract by reference, with th e same force and effect as if the same were set forth at length herein, and that CONTRACTOR and its subcontractors, if any, w ill be and are bo und by any and al l of said Contract Documents insofar as they relate in any part or in any way, directly or indirectly, to the work covered by this Contract.

"Project" as used herein defines the entire scope of the work covered by all th e Contract Documents. Anything mentioned in the Specifications and not i ndicated in the Plans, or indicated in the Plans and not mentioned in the Specifications, shall be of like effect as if indicated and mentioned in both. In case of discrepancy in the Plans or Specifications, the matter shall be immediately submitted to C ITY's Engin eer, without whose decision CONTRACTOR shall not adjust said discrepancy save only at CONTRACTOR'S own risk and expense. The decision of the Engineer shall be final.

4.2 Materials and Labor. CONTRACTOR shall furnish, under the conditions expressed in the Plans and Specifications, at CONTRACTOR'S own expense, all labor and materials necessary, except such as are mentioned in the Specifications to be furnished by the CITY, to complete the project, in g ood workman like and s ubstantial order. If CONTRACTOR fails to pay for l abor or m aterials when due, CITY may se ttle such claims by making demand upon the surety to this Agreement. In the event of the failure of refusal of the surety to satisfy said claims, CITY may se ttle them directly and deduct the amount of payments from the Contract price and any amounts due to CONTRACTOR. In the event CITY receives a stop notice from any laborer or material supplier alleging non-payment by CONTRACTOR, CITY shall be entitled to deduct all of its co sts and e xpenses incurred r elating thereto, including but not limited to administrative and legal fees.

4.3 Pr oject. The PROJECT is de scribed as: CITY OF GARDEN GROVE – INTERIOR OFFICE IMPROVEMENTS PROJECT 11277 GARDEN GROVE NO. 03-2023.

4.4 Plans and Specifications. The work to be done is described in a set of detailed Plans and Specifications entitled: CITY OF GARDEN GROVE – INTERIOR OFFICE IMPROVEMENT PROJECT 11277 GARDEN GROVE NO. 03-2023.

Said Plans and Specifications and any revisions, amendments or addenda thereto are attached hereto and incorporated herein as part of this Contract and referred to by reference. Th e work to be don e must als o be in accor dance with the General Provisions, Sta ndard Specifications and S tandard Plans of CITY which are als o incorporated herein and referred to by reference.

4.5 Time of Commencement and Completion. CONTRACTOR agrees to commence the Project with fourteen (14) calendar days from the date set forth in the "Notice to Proceed" sent by CITY and shall diligently prosecute the work to comp letion within Thirty-Five (35) working days, excluding delays caused or authorized by the CITY as set forth in Sections 4.7, 4.8 and 4.9 hereof. The completion dates shall include any material delivery.

4.6 Time is of the Essence. Time is of the essence of this Contract. As required by the Contract Documents, CONTRACTOR shall prepare and obtain approval of all shop drawings, details and samples, and do all other things necessary and incidental to the prosecution of CONTRACTOR'S work in conformance with an approved construction progress schedule. CONTRACTOR shall coordinate the work covered by this Contract with that of all other contractors, subcontractors and of the CITY, in a ma nner that will facilitate the efficient completion of the entire work in accordance with Section

4.5 herein. CITY shall have complete control of the premises on which the work is to be performed and shall have the right to decide the time or order in which the various portions of the work shall be installed or the priority of the work of other

subcontractors, a nd, in general, all matter s representing the tim ely and orderly conduct of the work of CONTRACTOR on the premises.

4.7 Excusable Delays. CONTRACTOR shall be excused for any delay in the prosecution or completion of the Project caused by acts of God; inclement weather; damages caused by fire or other casualty for which CONTRACTOR is not responsible; and act, neglect or default of CITY; failure of CITY to make timely payments to CONTRACTOR; late delivery of m aterials re quired by this CONTRACT t o be furnished by CITY ; combined action of the workers in no way caused by or resultin g from default o r collusion on the part of CONTRACTOR; a lo ckout by CITY; or any o ther d elays unforeseen by CONTRACTOR and beyond CONTRACTOR'S reasonable control.

CITY shall extend the time fixed in Section 4.5 herein for completion of the Project by the number of days CONTRACTOR has thus been delayed, provided that CONTRACTOR presents a written request to CITY for such time extension within fifteen (15) days of the commencement of such delay and CITY finds that the delay is justified. CITY'S decision will be conclusive on the parties to this Contract. Failure to file such request within the time allowed shall be deemed a waiver of the claim by CONTRACTOR.

No claims by CONTRACTOR for additional compensation or damages for delays will be allowed unless CONTRACTOR satisfies CITY that s uch delays were unavoidable and not the result of any action or inaction of CONTRACTOR and that CONTRACTOR took all ava ilable measures to mitig ate suc h damages. Extensions o f time and extr a compensation as a re sult of i ncurring undisclosed utilities w ill b e determined in accordance with Section 9- 103A of the State of Ca lifornia De partment o f Transportation Standard Specifications. The CITY'S decision will be conclusive on all parties to this Contract.

4.8 Extra Work. The Contract price i ncludes compensation for all work perfo rmed by CONTRACTOR, unless CONTRACTOR obtains a wri tten change order si gned by a designated representative of CITY specifying the exact nature of the extra work and the amount of e xtra compensation to be paid all as more particularly set forth i n Section 4.9 hereof. CITY shall extend the time fixed in Section 4.5 for completion of the Project by the number of days reasonably required for CONTRACTOR to perform the extra work, as determined by CITY'S Engineer. The decision of the CITY’s Engineer shall be final.

4.9 Changes in Project.

4.9.1 CITY may at any time, without notice to any surety, by wri tten orde r designated or indicated to be a change order, m ake any change in the work within the general scope of the Contract, including but not limited to changes:
a. in the Specifications (including drawings and designs); b. in the time, method or manner of performance of the work; c. in the CITY-furnished facilities, equipment, materials, services or site; or d. directing acceleration in the performance of the work.

4.9.2 A change order shal l also be any o ther wri tten order (incl uding direction, instruction, interpretation or determination) from the CITY which causes any change, provided CONTRACTOR gives the CITY written notice stating the date,

circumstances and source of the order and t hat CONTRACTOR regards the order as a change order.

4.9.3 Except as provided in this Section 4.9, no order, statement or conduct of the CITY or its representatives shall be treated as a change under this Section 9 or entitle CONTRACTOR to an equitable adjustment.

4.9.4 If any change under this Section 4.9 causes an i ncrease or decre ase i n CONTRACTOR'S actual, direct cost or the time required to perform any part of the work under this Contract, whether or not changed by any order, the CITY shall make an equitable adjustment and modify the Contract in writing. Except for claims based on defe ctive specifications, no claim for any change under paragraph (4.9.2) above shall be allowed for any costs incurred more than 20 days before the CONTRACTOR gives written notice as re quired in paragraph (4.9.2). In the case of defective specifications for which the CITY is responsible, the equitable adjustment shall include any increased direct cost CONTRACTOR reasonably incurred in attempting to comply with those defective specifications.

4.9.5 If CONTRACTOR intends to assert a claim for an e quitable adjustment under this Section 4.9, it must, wi thin thirty (30) days after rec eipt of a writte n change order u nder paragraph (4.9.1) or the furnishing of a written notice under paragraph (4.9.2), submit a written statement to the CITY setting forth the general nature and monetary extent of such claim. The CITY may extend the 30-day period. CONTRACTOR may include the statement of claim in the notice under paragraph (4.9.2) of this Section 4.9.

4.9.6 No claim by CONTRACTOR for an equitable adjustment shall be allowed if made after final payment under this Contract.

4.9.7 CONTRACTOR hereby agrees to m ake any and all changes, furnish th e materials and perform the work that CITY may require without nullifying this Contract. CONTRACTOR shall adhere strictly to the Plans and Specifications unless a change therefrom is authorized in writing by the CITY. U nder no condition shall CONTRACTOR make any cha nges to the Proje ct, either i n additions or deduction, without the written order of the CITY and the CITY shall not pay for any extra charges m ade by CONTRACTOR that hav e not been agreed upon in advanc e in writing by the CITY. CONTRACTOR shall submit immediately to the CITY written copies of its firm's cost or credit proposal for change in the work. Disputed work shall be performed as ordered in writing by the CITY and the proper cost or credit breakdowns therefor shall be submitted without delay by CONTRACTOR to CITY.

4.10 Liquidated Damages for Delay. The parties agree that if the total work called for under this Contract, in all parts and requirements, is not completed within the time specified in Section 4.5 herein, plus the allowance made for delays or e xtensions authorized under Section 4.7, 4.8 and 4.9 herein, the CITY will sustain damage which would be extremely difficult and impractical to ascertain. The parties therefore agree that CONTRACTOR will pay to CITY the sum of two hundred and fifty dollars ($250.00) per day for each and every calendar day during which completion of the Project is so d elayed. CONTRACTOR agrees to pay such liquidated damages and

further agrees that CITY may offset the amount of liquidated damages from any moneys due or that may become due CONTRACTOR under the Contract.

4.11 Contract Price and Method of Payment. CITY agrees to pay and the CONTRACTOR agrees to accept as full consideration for the faithful performance of this Contract, subject to any subsequent additions or deductions as provided in approved change orders, the sum as itemized in the bid proposal. Progress payments shall be made to the CONTRACTOR per month for each successive month as the work progresses.

The CONTRACTOR shall be paid such sum as will bring the total payments received since the commencement of the work up to ninety five percent (95%) of the value of the work completed, less all previous payments, provided that the CONTRACTOR submits the request for payment prior to the en d of the day required to meet the payment schedule. The CITY will retain five percent (5%) of the amount of each such progress estimate and material cost until 30 days after the recordation of the Notice of Completion.

Payments shall be m ade on dema nds drawn in the manner re quired by law , accompanied by a certificate signed by the CITY'S Engineer, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract. Partial payments of the Contract price shall not be considered as an acceptance of any part of the work.

4.12 Substitu tion of Securities in Lieu of Retention of Funds. Pursuant to California Public Contract Code Section 22300 , the CONTRACTOR will be e ntitled t o post approved securities with the CITY or an approved financial institution in order t o have the CIT Y release funds retained by the CITY to ensure performance of the Contract. CONTRACTOR shall be required to execute an addendum to this Contract together with escrow instructions and any other documents in order to e ffect this substitution.

4.13 Completion. CITY may require affidavits or certificates of payment and/or releases from any subcontractor, laborer or material supplier in connection with Stop Notices, which have been filed under the provisions of the statutes of the State of California.

4.14 Contractor's Employee Compensation.

4.14.1 General Prevailing Rate. CITY has ascertained CONTRACTOR shall comply with all applicable requirements of Division 2 , Part 7, Chapter 1 of the California Labor Code and all applicable federal requirements respecting the payment of prevailing wages. If there is a difference between the minimum wage rates predetermined by th e Secretary of Labor and the prevailing wage rates determined by th e Director of the Department of Industrial Relations (DIR) for similar classifications of labor, the CONTRACTOR and its Subcontractors shall pay not less than the higher wage rate. The DIR will not accept lower State wage rates not specifically included in the Federal minimum w age determinations. This incl udes "helper" (or o ther classifications based on hours of experience) or any other classification not appearing in the Federal Wage determin ations. Wh ere Federal wage determinations do not contain the State wage rate determination otherwise available for use by the CONTRACTOR and Subcontractors, the CONTRACTOR and its Subcontractors shall pay not less

than the Federal Minimum wage rate which most closely approximates the duties of the employees in question.

4.14.2 Forfeiture for Violation. CONTRACTOR shall, as a pe nalty to the CITY, forfeit one hundred dollars ($100. 00) for e ach ca lendar day or port ion thereof for each worker paid ( either b y the CONTRACTOR or any subcontractor under it) less than the prevailing rate of per diem wages as set by the Dire ctor of I ndustrial Relations, in accordance with Sections 1770-1780 of the California Labor Code for the wor k provided for in this Contract, all in accordance with Section 1775 of the Labor Code of the State of California.

4.14.3 Apprentices. Section 1777.5, 1777.6 and 1777.7 of the Labor Code of the State of California, regarding the employment of apprentices is applicable to this Contract and the CONTRACTOR shall comply therewith; provided, however, that this requirement shall not apply if and/or to the extent that the Contract of the general CONTRACTOR, or the contracts of specialty contractors not bi dding for work through a genera l or prime contractor involves less than thirty thousand dollars ($30,000.00).

4.14.4 Workday. In the performance of this Contract, not more than eight (8) hours shall constitute a day' s work, and CONTRACTOR shall not requir e more than eight (8) hours of labor in a day from any person employed by him thereunder except as provided in paragraph (4.14.1) above.

CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (Sections 1810 et sep.) of the Labor Code of the State of California and shall forfeit to the CITY as a penalty, the sum of twenty-five dollars ($25.00) for each worker employed in the execut ion of this Contract by CONTRACTOR or any subcontractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in any one calendar day and forty (40) hours in any one week in violation of said Article. CONTRACTOR shall keep an accurate record showing the name and actual hours worked each calendar day and e ach calendar week by each worker employed by CONTRACTOR in connection with the Project.

4.14.5 Record of Wages: Inspection. CONTRACTOR agrees to maintain accurate payroll records showing the name, address, social se curity number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by it in connection with the Project and agrees to require that each of its subcontractors does the same.

The applicable CONTRACTOR or subcontractor or its agent having authority over such matters shall certify all payroll records as accurate. CONTRACTOR further agrees that its payroll records and those of its subcontractors shall be available to the employee or employee's representative, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards and shall comply with all of the provisions of Labor Code Section 1776, in general. CONTRACTOR shall comply with all of the provisions of Labor Code Section 1776, and shall submit payroll records to the Labor Commissioner pursuant to Labor Code section 1771.4(a)(3).

4.14.6 CONTRACTOR REGISTRATION; MAINTENANCE OF PAYROLL RECORDS; JOB SITE POSTING

4.14.6.1 Contractor Registration. CONTRACTOR and its subcontractors must be registered with the California Department of Industrial Relations pursuant to L abor Co de Section 172 5.5. This Contra ct sh all not be effective until CONTRACTOR provides proof of registration to the CITY.

4.14.6.2 Payroll Records. CONTRACTOR shall maintain accurate payroll records and shall comply with all of the provisions of Labor Code Section 1776, and shall submit payro ll records to t he Labor Co mmissioner pursuant to Labor Code section 1771.4(a)(3).

4.14.6.3 Posting of Job S ite Notices. CONTRACTOR shall comply with the job site not ices posti ng requirements established by the Labo r Commissioner pursuant to Title 8, California Code of Regulations Section 16461(e) or other regulation promulgated pursuant to Labor Code Section 1771.4(a)(2).

4.14.6.4 Notice of DIR Compliance Monitoring and Enforcement. Pursuant to Labor Code Section 17 71.4, this Proje ct is subject to com pliance monitoring a nd enforcement by t he C alifornia Department of Industrial Relations.

4.15 Surety Bonds. CONTRACTOR shall, upon entering into performance of this Contract, furnish bonds in the amount of on e hundred percent (100%) of the Contract price bid, to guarantee the faithful performance of the work, and the other in the amount of one hundred percent (100%) of the Contract price bid to guarantee payment of all claims for labor and materials furnished. This Contract shall not become effective until such bonds are supplied to and approve by the CITY. The Surety Company must have an AM Best rating of A- VII or better.

4.16 Insurance.

4.16.1 CONTRACTOR is also aware of the provisions of Section 3700 of the Labor Code which re quires every emp loyer to be i nsured against liability for Workers' Compensation or undertake self-insurance with provisions of that Code and w ill comply with such provis ions befor e commencing the performance of the work of this Contract.

4.16.2 CONTRACTOR and al l subcontractors will ca rry and provid e Workers' Compensation insurance for the protection of its emp loyees during th e progress of the work and provide Employers Liability in an amount not less than $1,000,000. The insurer shall waive its rights of subrogation against the CITY, its officers, agents and employees and shall issue a certificate to the policy evidencing same.

4.16.3 For any claim s related to this Contract, CONTRACTOR’S insurance coverage shall be primary insurance as respects CITY, its officers, officials, employees, agents, a nd volunteers. A ny insuran ce or self-in surance maintained by t he CITY, its officer s, o fficials, employees, agents, or

volunteers shall by excess of the CONTRACTOR’S insurance and shall not contribute with it.

4.16.4 Before CONTRACTOR performs any work at, or prepares or delivers materials to, the site of construct ion, CONTRACTOR shall furnish certific ates o f insurance and e ndorsements evidencing th e foregoing insurance coverage and such certificates of insurance and endorsements shall provide the name and policy number of each carrier and that the insurance is in force and will not be cancelled without 30 days written notice to the CITY. CONTRACTOR shall maintain all of the foregoing insurance in force until the work under this contract is satisfactorily and fully completed to the satisfaction of the CITY.

The requirement for carrying the foregoing insurance shall not derogate from the provisions for indemnification of CITY by Contractor under Section 4.17 of this Contract. Notwithstanding nor diminishing the ob ligations o f CONTRACTOR with respect to the foregoing, CONTRACTOR shall subscribe for and maintain in full force and e ffect during the life of this Contract, th e following insurance in amou nts not less t han the amounts specified and issued by a company having a Best's Guide Rate of A-, Class VII or better (claims made and modified occurrence policies are not acceptable).

4.16.5 COMMENCEMENT OF WORK. CONTRACTOR shall not commence work under this Contract until all certificates and endorsements have been received and approved by the CITY. All insurance required by this Contract shall contain a Statement of Obligation on the part of the carrier to notify the CITY of any material change, cancellation, or termi nation at least thirty (30) days in advance. Contractor shall al so provide a w aiver of subrogation for e ach policy.

4.16.6 INSURANCE AMOUNTS. CONTRACTOR and all subcontractors shall maintain the fo llowing in surance in t he amount and type for t he d uration of thi s Contract:

(a) Commercial general liability in an amount not less than $1,00 0,000 per occurrence, and not exclu ding XCU; ( claims made and modi fied occurrence policies are not acceptable); Insurance companies must be acceptable to CITY and have an AM Best’s Guide Rating of A-, Class VII or better, as approved by the CITY.

(b) Automobile liability in an amount not le ss than $1,000,000 combined single limit; (claims made and modified occurrence policies are not acceptable); Insurance companies must be acceptable to CITY and have an AM Best’s Guide Rating of A-, Class VII or better, as approved by the CITY.

An Additional Insured Endorsement, On-going and Products- Completed Operations, for the policy under section 4.16.6 (a) shall designate the CITY OF GARDEN GROVE, the ir of ficers, o fficials, employee s, agents, and volunteers for this contract and all public agencies from whom permits will be obtained and their directors, officers, agents, a nd employee s, a s determined by the CITY, as additional insureds for liability arising out of work or operations performed by or on behalf of the CONTRACTOR.

CONTRACTOR shall provide to the CITY proof of insurance and endorsement forms that conform to the CITY’s requirements, as approved by the CITY.

An Additional Insured Endorsement for the policy under section 4.16.6 (b) shall de signate th e CITY OF GAR DEN GROVE, their officer s, off icials, employees, agents, and volunteers for this contract and all public agencies from whom permits will be obtained and their directors, officers, agents, and employees, as det ermined by t he CITY, as additional in sureds fo r automobiles owne d, leased, hire d, or bor rowed by t he CO NTRACTOR.

CONTRACTOR shall provide to the CITY proof of insurance and endorsement forms that conform to the CITY’s requirements, as approved by the CITY.

An Additional Insured Endorsement for the policy under section 4.16.6 (c) shall de signate th e CITY OF GAR DEN GROVE, their officer s, off icials, employees, agents, and volunteers for this Contract and all public agencies from whom permits will be obtained and their directors, officers, agents, and employees, as det ermined by t he CITY, as additional in sureds for liability arising o ut of work or op erations p erformed by or on be half of th e CONTRACTOR. CONTRACTOR shall provide to the CITY proof of insuranc e and en dorsement form s that co nform to the CITY ’s requirements, as approved by the CITY OF GARDEN GROVE.

For any claims related to this Contract, CONTRACTOR’s insurance coverage shall be primary insurance as respects CITY, its officers, officials, employees, agents, and volunteers for this contract and all public agencies from whom permits will be obtained and their directors, officers, agents, and employees.

Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, or volunteers, for this Contract and all pu blic agencies from whom permits will be obtained and their directors, officers, agents, and employees, as determined by the CITY shall be excess of the CONTRACTOR’s insurance and shall not contribute with it.

If C ONTRACTOR maintains higher insurance limits th an the min imums shown above, CONTRACTOR shall provide coverage for the higher insurance limits otherwise maintained by the CONTRACTOR.

4.17 R isk and Indemnification. All work covered by this Contract done at the site of the Project or in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR agrees to save, indemnify and keep the CITY OF GARDEN GROVE, their Officers, Agents, Employees, Engineers, and Consultants for this Contract, and all public agencies from whom permits will be obtained and their directors, Officers, Agents and Employees harmless against any and all liability, claims, judgments, costs and demands, including demands arising from injuries or death of persons (CONTRACTOR'S employees included) and damage to property , arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by CONTRACTOR, save and except claims or litigation arising through the active negligence or sole willful misconduct of CITY and will make good to reimburse CITY for any expenditures, including reasonable attorneys' fees CITY may incur by reason of such matters, and if requested by CITY, will defend any such suits at the sole cost and expense of CONTRACTOR.

4.18 Termination.

4.18.1 This Contract may be terminated in whole or in part in writing by the CITY for its convenience, provided that the CONTRACTOR is given (1) not less than ten (10) calendar days written notice (delivered by certif ied ma il, return receipt requested) of intent to terminate, and (2) an opportunity for consultation with the terminating party prior to termination. Termination of contract shal l conform to Section 8-1 .11 of the State of California , Department of Transportation Standard Specifications.

4.18.2 If termination for default or convenience is effected by the CITY, an equitable adjustment in the price provided for in this Contract shall be made, but (1) no amount shall be a llowed for anticip ated profit o n unperformed services or other work, and (2) any payment due to the CONTRACTOR at the time of termination may be adjusted to cover any additional costs to the CITY because of the CONTRACTOR'S default. The equitable adjustment for any termination shall provide for payment to the CONTRACTOR for services rendered and expenses incurred in accordance with section 8-1.11 of the State of Ca lifornia, De partment of Transport ation Standard Specifications.

4.18.3 Upon receipt of a termination action under paragraph (4.18.1) or (4.18.2) above, the CONTRACTOR shall (1) promptly discontinue all affected work (unless the notice dire cts otherwise), and (2) deliver or o therwise make available to the CITY all data, drawings, specifications, reports, estimates, summaries and such other information and materials as may hav e been accumulated by the CONTRACTOR in performin g this Contract whether completed or in process.

4.18.4 Upon termination under paragraphs (4.18.1) and (4.18.2) above, the CITY may take over the work and ma y award another party an agreement to complete the work under this Contract.

4.19 W arranty. The CONTRACTOR agrees to perform all work under this Contract in accordance with the CITY'S designs, drawings and specifications.

The CONTRACTOR guarantees for a per iod of on e (1) year from th e date of the notice of completion of the work that the completed work is free from all defects due to faulty materials, equipment or workmanship and that he shall promptly make whatever adjustments or corrections which may be necessary to cure any defects, including repairs or any damage to other parts of the system resulting from such defects. The CITY shall prom ptly give notice to the CONTRACTOR of o bserved defects. In the event that the CONTRACTOR fails to m ake adjustments, repairs, corrections or other work made necessary by such defects, the CITY may do so and charge the CONTRACTOR the cost incurred. The performance bond shall remain in full force and effect through the guarantee period.

The CONTRACTOR'S obligations u nder this claus e are in addit ion t o the CONTRACTOR'S other express or implied assurances provided under this Contract and in no way diminish any o ther rights that the CITY may have against th e CONTRACTOR for faulty materials, equipment or work.

4.20 Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Contract, each party shall be responsible for their own attorneys' fees, co sts and necessary e xpenses. If any action is bro ught agai nst the CONTRACTOR or any subcontractor to enforce a Stop Notice or Notice to Withhold, which named the CITY as a party to said act ion, the CITY shall b e entitled to al l attorneys' fees, costs and necessary disbursements arising out of the defense or such action by the CITY. The CITY shall be entitled to deduct its costs for any Stop Notice filed, whether court action is involved or not.

4.21 No tices. Any notice required or permitted under this Contract may be given b y ordinary mail at the address set forth below. Any party whose address changes shall notify the other party in writing.

a. (A ddress of City is as follows): (with a copy to):

City of Garden Grove Garden Grove City Attorney
11222 Acacia Parkway 11222 Acacia Parkway
Garden Grove, CA 92840 Garden Grove, CA 92840
Real Property Division
Real Property Agent

b. (A ddress of CONTRACTOR is as follows):

H.L. Miller, Inc.

Attention: Dan Buckley
2201 East Winston Road, Unit I
Anaheim, CA 92806

4.22 Appr opriations. This Contract is sub ject to and co ntingent upon funds b eing appropriated therefor by the CITY for each fiscal year covered by the term of this Contract.

If such appropriations are not made, this Contract shall automatically terminate without penalty to the CITY OF GARDEN GROVE.

\ \ \ \

[AGREEMENT SIGNATURE BLOCK ON NEXT PAGE]

IN WITNESS THEREOF, these parties have executed this Contract on the day and year shown below.

Date: "CITY"

CITY OF GARDEN GROVE

ATTESTED:

By:

Lisa L. Kim, City
Manager/Director

City Clerk

Date:

"CONTRACTOR"
H.L. Miller, Inc.

By:

Name:

Title:

Date:

Tax ID No.:

DIR Registration No.:

Expiration Date:

Contractor’s Classification:

Contractor’s License:

Expiration Date:

APPROVED AS TO FORM:

If CONTRACTOR is a corporation, a
Corporate Resolution and/o r
Corporate Seal is re quired. If a
partnership, Statement of Partnership
must be submitted to the CITY.

Garden Grove City Attorney

Date:

ATTACHMENT “A”
CONTRACTOR’S PROPOSAL

H.L. MILLER
Incorporated
A Gen@l'OI Construction u,mparry
220 I E. Wimton Road, Unit I, Anaheim, CA 92106
Phone: (714) '9U699 I Email: hlmcinc@aat. com
C.1;' al Ga,<len Gtow CA
A{tn """'G,,,c,'11)
J08 SITE: 11:zn Oan:!en GtoYe 8l\ld
SCOPE OF WORK:
~
1 "'-l#IC)f Jnd ma:,nais IO do lbe folklwing ..,11<. based oft lhe job waills and cx,nceptuaJ drawi"9" pnMded by 1ho City.

II) Demo and Haul &MiY approx 00 s, ot lloo< lite In ""'lobby area. Remove lour walls in "1e _,.,..,behind Ille lobby approx.l ◄'x 9', 10' xl7. 7'x 17 Md 10' x9". A-one 12' x ff 'MIi in Glfioc Uvee. AemoYe one 8' ,..,. 'NOll In w, omce space. We will demo and ha.I off al "'3tl!C,alsc
b) We wil p.1lCb back al tho loculic>m -o lhC l'ettlOYed wab were attac:hecl 10 u,e exl$ting $WC11Ke, Wed m.,Jl;ll 11,e eldsllng llnlSII anc! pmnl ccrner 1'> a,me,. c) Al the ~ doo<!, will be saW!d for ralnsmll In new locafionl late, in 11,1s pn,jact. d) MJ <:ciiing til!rS U'lal were oamagec during the oemo "'1H oe ,_ _,.,,. ,_ c) eo.-.:t • new off""' I haJw"Y jUst outisde lbe Lcllby9.S' x 19' x 9' th• naww.,Jls w,II mmcb m&ing waR an6 1Ctmi!1il!C a1 the a:ilin9 will1 S!)lay ~ up llVoogll lhe Ceting IO k -n,c:IIJre fhe woos...,. be muloled, ~ wilh dryw,,., tmured and pa«od.

The offioe \Ml get""" outlet on .,.c1, ,,.,., wal and one dam drop on oach new wal. Wo d Wltalloneor ine '3'1ed d00r$1Qf lhls OlfiCe The 1!9111 llxbJres ""' be lsoiateo IQf chis room Wl!l\anda•v.i!clt1'illbeins1ahi
I) We di frame in the ond of the nowtoy crmod ,,....,,Y 10 acct)(lll!llXl3t<t ooe Ol !00 ~Y9Cl -io""""' we w,11 inSWI IO< acces$ IO lheconterece ,oom
g) We .. 11-~ tile llghbtn !he ,,,,.,conle<ecna ,_,,and...,,, a newlJglll-'lch 10 opanit. them. Tia,_ room will olllO g,,t a new OUIJOI In thc new wa-. IO irlcludC one Ollta df'OI),
h) The u:ibby \Ml g,,t • new"""'"'" l!J'1d Vlindows based on Im C0<10l!l'I drawings pn,vldod u:;ing,;,,, lilllliNltu illldcoumor ~~- WO •-a,;a,e<l <l«)r- 11,e ,-IOOoy C0\"1te< and an e,JSllng wal, Fmme In ll1e as,enlng and iruoall c!tywal. - lhl> match exi"""ll and paint The ..,.. t-,. oooolm wi■ gel t,,o new oullel$ 3f1d one -d<opo.

O Cons:r\lct a ..al 111 • 9' 10 ..-an offiee. tnwra1e !ho wall and install dryw31. Rni3h IO mu:h axislirlg and PIIR'IL ,._,... wil got one --- and - dn:,p, j) C~ a 12' • 9' wall OUl$illC a IOSIIOO!ll. lr,sulate it,e wal and ln.,,,I1 drywall. finish O> 'F'tlll)OSal <IOe$ noi incu:I• atehill!ollJral engineonng. pl.1no, porn,ilS. 0<~, I
Total
OCR
5112/2023
TCIISt
11,,ccst, 'f"""'ily, -1 "or< of;,...., m rJiis l""s-al arr an"''""-"" ="t.cot!.for6od«y:<. If at"")' lilnl th.r ..,...,J °"",~,.,..••Of'<' oft!,,,,_.,.,.;,.,_, dwm IO ( tt11) p,rMll ohw< or l,do,ro tlw ..timttt..l "'1SI, '!"dMI)', or scop, . .,. c~ d;u,l:m<fll in ti,,: I'"" sltdll bl fflddt "I"" d""""'4. of cith.rr parry.

Propoull
2839

86.472.12
-·

H.L MILLER
Incorporated
A (iene,..,l Construction Comf>any
220I f. Winston Raacl, Unit I. Anaht:im, CA 92806
Phone:(714) 99&-.%991 Email: [email protected]

Nama /-
Coty olGarclor1 GroYG CA
A"":Paul G""""

lle&cripdon
TotM
malc:h e.<i•no pamNew wa•IM!I get one newO<Jttet and da:a drop. WllwillinS1all wami<: floor lilo 10 tilin the!Ill> fromllle existing tio to 1ho wall CQio( Mel style 10 be Fll inspaeein extsq wallS' x T tono....,. nowdoor, !he c:ity...tl not be--!his

k)
doot (h>lf 'o1ew window).MiliCh existing jamb and cloor har<lwore. on.- lr.iming. finioh "' """"' existing w1d paint
I) Conoftud 0 1T X 9' wdto anclo!6 on ofliee.insulaJa the MW wall and imUIIdrywall Finioll to ""'"'"oxi:oling and point. The new wa1wilgel one new wae1ano <1a1a <ltop. 1ho llgh111ldUres no - a ...m:n.We wllinsta.l one ot lhe UYecldools in lllis roe-wwall.

CARF>ENTal .306 Hc>uB at $102/Hr •$31,41&.00
PAINTER:88 Hauni o1S90.r •57.964.00
Et.ECTRICAI.: 98 K<>tm: at sse 04IHt =ss,fl07.92
ORYWAL.L: 180 Ho'"at $102.S0/Hr •S18.450.00
ESTIMATED MATERIAlS·S1S.122 00 •10%· 1,Q34 :>o
rr> J
oon Bucldev.voce President

'PI'Oj)O$OII doos not <>eltJOe archi\ecturalengineemg.plano. ponnm.. ordraMlgs. ] Total saa•n.12

Tht ity, cmJ <COf1< of itonu m rlti< proposal•re .-n .m,...c.mJ gooJf.,.6o days.If"' ""Y tintt U.t """"d •..,,'!""nlity,or_,. •f tJw, it<m ,..,.;..mor< ,..,,.(rt t) pt:w:ftc •"'- or br/qw thecast, '!"""til)l,or «<pt:,..,<qttitGbl •Gdj"'""""' in the pria •!.dl br madt " ""!d.....md of ritlrff f"'rty. o-?

..

I
Agenda Item - 3.e.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Patricia Song
Dept.: City Manager Dept.: Finance
Subject: Award a contract to Davis
Farr LLP to provide annual
auditing services for Fiscal
Years 2022-23 and 2023-24
(Cost: FY2022-23-$97,300,
FY2023-24, $100,220)
(Action Item)
Date: 5/23/2023

OBJECTIVE
For the City Council to award a contract to Davis Farr LLP for annual auditing services for fiscal years 2022-23 and 2023-24, with three additional option years.

BACKGROUND
In 2016, the City awarded a contract to perform independent financial auditing services for fiscal years 2015-16 through 2019-20. Davis Farr LLP was selected based on excellent qualifications, relevant experiences and competitive cost. The City then exercised its options to extend their services by two years. The most recent services provided was for the Fiscal Year 2021-22 annual financial audit, which was successfully completed in January 2023.

DISCUSSION
Davis Farr LLP is a well-known accounting firm headquartered in Orange County, and has been providing audit and consulting services for state and local governments, special purpose governments, nonprofit organizations, service organizations and commercial entities for over 40 years.

The City has been using Davis Farr LLP since 2016, and since then, the City implemented a brand new Enterprise Resource Planning (ERP) system. The new ERP system redesigned the entire chart of accounts, redefined the majority of the transaction posting strategies, and revamped most of the financial accounting reports. The internal control structure, including user security, has also been revised to achieve better control and to ensure efficiency. The implementation period covered more than three years and two annual audits. During this period, Davis Farr worked alongside the City staff and remodeled their audit approach and strategy to

best achieve the goals established by the various auditing standards.

The implementation of the core modules of the new ERP system was successfully completed by January 2022, and Fiscal Year 2022-23 transactions will be the first full fiscal year recorded and reported using the new system. Using a new auditor during this transitional period will negatively impact the City for the following reasons:

1. The amount of work for the staff will significantly increase if a new auditor is selected within the next two years. As we are still deploying new functions of the system, we already face challenges due to much increased workload.

Streamlining processes has always been one of Finance Department’s top priorities; however, changes take time and resources. While staff is perfecting the system, consistency with using our current auditing service provider will provide much needed relief.

2. The efficiency of the audit will decrease as the newly selected auditor will need to learn our system while we are making improvements. The existing auditor, on the contrary, will be able to contribute valuable input based on their in depth understanding of our old system as well as the industry standards.

3. The effectiveness of the audit will be impacted, and the value of an audit goes beyond the auditor’s opinion letter. Annual audits are great opportunities for the City to review its financial reporting structure, internal control framework, as well as operational efficiencies. These cannot be achieved without the auditor’s deep understanding of the City’s financial accounting practices. As we make many positive changes to our existing practices, it is instrumental that our auditor can make connections between the past and current processes to effectively test and review transaction posting and financial statement preparation.

Best practice recommends cities rotate auditors every six years for three main reasons: to ensure auditor’s independence, to obtain a new perspective, and to keep fees competitive. Davis Farr LLP has provided the attached quotes for their auditing services for the next two fiscal years, which reflects a 3% increase from the existing fees. This is much lower than the current inflation rate. The current fees were established in 2016 through a competitive process. Based on the above, we believe it is in the City’s best interest to award the annual financial audit service contract to Davis Farr LLP, our current auditor for another two years. Staff will evaluate within the next two years to determine if it is necessary to exercise the option years as described in the attached contract.

FINANCIAL IMPACT
The costs for the annual financial audit services for fiscal years 2022-23 and 2023-24 are $97,300 and $100,220 respectively. There is a 3% per year escalation factor for the option years. The audit fee for Fiscal Year 2022-23 is included in the City’s current operating budget, and future years’ fees will be incorporated into the City’s budget accordingly.

RECOMMENDATION
It is recommended that the City Council:

Authorize to dispense with bidding in the best interest of the City pursuant to Garden Grove Municipal Code 2.50.060(G);

Award a contract to Davis Farr for annual auditing services for fiscal years 2022- 23 and 2023-24; and

Authorize the City Manager or her designee to execute the contract, approve minor modifications as needed, and exercise the option to extend the contract up to three years.

ATTACHMENTS:

Description Upload Date Type File Name
Attachment 1 - Professional
Services Agreement - Davis
Farr LLP
5/3/2023 Agreement DavisFarrPSA-May2023.pdf

•
•
•

PROFESSIONAL SERVICES AGREEMENT

THIS AGREEMENT is made this day of , 2023, by the CITY OF GARDEN GROVE, a municipal corporation, ("CITY") and Davis Farr LLP, herein after referred to as “CONTRACTOR”.

RECITALS

The following recitals are a substantive part of this Agreement:

1. This Agreement is entered into pursuant to Garden Grove COUNCIL AUTHORIZATION, DATED _____________________.

2. CITY desires to utilize the services of CONTRACTOR to Provide Annual Auditing Services for the City of Garden Grove for Two Fiscal Years including FY2022-23 and FY2023-24 per Attachment A.

3. CONTRACTOR is qualified by virtue of experience, training, education, and expertise to accomplish services.

AGREEMENT

THE PARTIES MUTUALLY AGREE AS FOLLOWS:

1. Term and Termination . This agreement shall cover services rendered for two fiscal years, FY22-23 and FY23-24, with an option to extend said agreement for three (3) additional fiscal years, FY24-25, FY25-26 and FY26-27, for a total performance period of five fiscal (5) years. Option years shall be exercised one (1) fiscal year at a time, at the sole option of the CITY. This agreement may be terminated by the CITY without cause. In such event, the CITY will compensate CONTRACTOR for work performed to date in accordance with the SCHEDULE OF PROFESSIONAL FEES AND EXPENSES (Attachment B). Contractor is required to present evidence to support performed work completion.

2. Services to be Provided. The services to be performed by CONTRACTOR shall consist of tasks as set forth in the Scope of Work and the Proposal/Engagement Letter, Attachment C. The Scope of Work and the Proposal/Engagement Letter are attached and are incorporated herein by reference. The Scope of Work and this Agreement do not guarantee any specific amount of work.

3. Compensation. CONTRACTOR shall be compensated as follows:

3.1 AMOUNT . Total Compensation under this agreement shall be per the SCHEDULE OF PROFESSIONAL FEES AND EXPENSES , Attachment B , payable in arrears and in accordance with Scope of Work, Attachment A, which are both hereby incorporate by reference.

3.2 Payment. For work under this Agreement, payment shall be made per invoice for work completed. Within 45 day of delivery of goods or completion of performance of services, CONTRACTOR must promptly render an invoice to CITY or payment may be significantly delayed. For extra work not a part of this Agreement, a written authorization by CITY will be required, and payment shall be based on schedule included in the Proposal Pricing form (Attachment B).

FY2022-2023: $97,300
FY2023-2024: $100,220

OPTIONAL FISCAL YEARS
FY2024-2025: $103,230
FY2025-2026: $106,330
FY2026-2027: $109,520

3.3 Records of Expenses. CONTRACTOR shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to CITY.

3.4 Termination. CITY shall have the right to terminate this agreement, without cause, by giving thirty (30) days written notice of termination. If the Agreement is terminated by CITY, then the provisions of paragraph 3 would apply to that portion of the work completed.

4. Insurance requirements.

4.1 COMMENCEMENT OF WORK. CONTRACTOR shall not commence work under this Agreement until all certificates and endorsements have been received and approved by the CITY. All insurance required by this Agreement shall contain a Statement of Obligation on the part of the carrier to notify the CITY of any material change, cancellation, or termination at least thirty (30) days in advance.

4.2 WORKERS COMPENSATION INSURANCE . During the duration of this Agreement, CONTRACTOR shall maintain Workers Compensation Insurance in the amount and type required by law, if applicable.

4.3 INSURANCE AMOUNTS. CONTRACTOR shall maintain the following insurance for the duration of this Agreement:

(a) Commercial general liability in an amount not less than $1,000,000.00 per occurrence ( claims made and
modified occurrence policies are not acceptable);
Insurance companies must be acceptable to CITY and have a Best’s Guide Rating of A-, Class VII or better, as approved by the CITY.

(b) Automobile liability in an amount not less than
$1,000,000.00 combined single limit (claims made and
modified occurrence policies are not acceptable);
Insurance companies must be acceptable to CITY and have a Best’s Guide Rating of A-, Class VII or better, as approved by the CITY.

(c) Professional liability in an amount not less than
$1,000,000.00. Insurance companies must be admitted
and licensed In California and have a Best’s Guide Rating of A-, Class VII or better, as approved by the City. If the policy is written on a “claims made” basis, the policy shall be continued in full force and effect at all times during the term of the agreement, and for a period of three (3) years from the date of the completion of services provided. In the event of termination, cancellation, or material change in the policy, professional/consultant shall obtain
continuing insurance coverage for the prior acts or
omissions of professional/consultant during the course of performing services under the term of the agreement. The coverage shall be evidenced either by a new policy
evidencing no gap in coverage, or by obtaining separate extended “tail” coverage with the present or new carrier.

An Additional Insured Endorsement, ongoing and completed operations, for the policy under section 4.3 (a) shall designate CITY, its officers, officials, employees, agents, and volunteers as additional insureds for liability arising out of work or operations performed by or on behalf of the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to City’s requirements, as approved by the CITY.

An Additional Insured Endorsement for the policy under section 4.3 (b) shall designate CITY, its officers, officials, employees, agents, and volunteers as additional insureds for automobiles owned, leased, hired, or borrowed by the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and end orsement forms that conform to CITY’s requirements, as approved by the CITY.

For any claims related to this Agreement, CONTRACTOR’s insurance coverage shall be primary insurance as respects CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, agents, or volunteers shall be excess of the CONTRACTOR’s insurance and shall not contribute with it.

If CONTRACTOR maintains higher insurance limits than the minimums shown above, CONTRACTOR shall provide coverage for the higher insurance limits

---
otherwise maintained by the CONTRACTOR.

5. Non-Liability of Officials and Employees of the CITY. No official or employee of CITY shall be personally liable to CONTRACTOR in the event of any default or breach by CITY, or for any amount which may become due to CONTRACTOR.

6. Non-Discrimination. CONTRACTOR covenants there shall be no discrimination against any person or group due to race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in any activity pursuant to this Agreement.

7. Independent Contractor . It is agreed to that CONTRACTOR shall act and be an independent contractor and not an agent or employee of the CITY, and shall obtain no rights to any benefits which accrue to CITY'S employees.

8. Compliance with Law. CONTRACTOR shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government.

CONTRACTOR shall comply with, and shall be responsible for, all contractors and subcontractors performing any of the work pursuant to this Agreement to comply with, all applicable federal and state labor standards, including, to the extent applicable, the prevailing wage requirements promulgated by the Director of Industrial Relations of the State of California Department of Labor.

The City makes no warranty or representation concerning whether any of the work performed pursuant to this Agreement constitutes public works subject to the prevailing wage requirements.

9. Notices. All notices shall be personally delivered or mailed to the below listed address, or to such other addresses as may be designated by written notice.

These addresses shall be used for delivery of service of process.

a. (Contractor)
Davis Farr LLP
Attention: Jennifer Farr, Partner
2301 Dupont Drive, Suite 200
Irvine, CA 92612

b. (Address of CITY) (with a copy to):

City of Garden Grove Garden Grove City Attorney
11222 Acacia Parkway 11222 Acacia Parkway
Garden Grove, CA 92840 Garden Grove, CA 92840

10. CONTRACTOR'S PROPOSAL. This Agreement shall include CONTRACTOR'S proposal or bid which shall be incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.

11. Licenses, Permits, and Fees. At its sole expense, CONTRACTOR shall obtain a Garden Grove Business License, all permits, and licenses as may be required by this Agreement.

12. Familiarity with Work. By executing this Agreement, CONTRACTOR warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the facilities, difficulties, and restrictions of the work under this Agreement.

Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by CITY, it shall immediately inform CITY of this and shall not proceed, except at CONTRACTOR'S risk, until written instructions are received from CITY.

13. Time of Essence. Time is of the essence in the performance of this Agreement.

14. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability, and reputation of CONTRACTOR, its principals and employees were a substantial inducement for CITY to enter into this Agreement.

CONTRACTOR shall not contract with any other entity to perform the services required without written approval of the CITY. This Agreement may not be assigned voluntarily or by operation of law, without the prior written approval of CITY. If CONTRACTOR is permitted to subcontract any part of this Agreement, CONTRACTOR shall be responsible to CITY for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationship between any subcontractor and CITY. All persons engaged in the work will be considered employees of CONTRACTOR. CITY will deal directly with and will make all payments to CONTRACTOR.

15. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the parties are formally bound.

16. Indemnification. CONTRACTOR agrees to protect, defend, and hold harmless CITY and its elective or appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damage to property, or interference with use of property, arising out of, or in any way connected with performance of the Agreement by CONTRACTOR, CONTRACTOR'S agents, officers, employees, subcontractors, or independent contractors hired by CONTRACTOR. The only exception to CONTRACTOR'S responsibility to protect, defend, and hold harmless CITY, is due to the sole negligence of CITY, or any of its elective or appointive boards, officers, agents, or employees.

This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONTRACTOR.

IN WITNESS THEREOF, these parties have executed this Agreement on the day and year shown below.

Date: _____________ "CITY"

CITY OF GARDEN GROVE

By:___________________________
City Manager
ATTESTED:

____________________________
City Clerk

Date: _______________________
"CONTRACTOR"
Davis Farr LLP

By: ___________________________

Name:__________________________

Title:___________________________

Date: __________________________

Tax ID No. ______________________

Contractor’s License: _____________

Expiration Date:_________________

If CONTRACTOR is a corporation, a
Corporate Resolution and/or Corporate
Seal is required. If a partnership,
Statement of Partnership must be
submitted to CITY.

APPROVED AS TO FORM:

____________________________
Garden Grove City Attorney

________________________

ATTACHMENT “A”

SCOPE OF WORK

Provide Annual Auditing Services for the City of Garden Grove for the Three Fiscal Years 2022-23, 2023-24, 2024-25

I. INTRODUCTION

A. Description of the Government

Background Information

The City of Garden Grove serves an area of 17.08 square miles with a population of approximately 174,888. The City's fiscal year begins on July 1 and ends on June 30.

The City of Garden Grove is a full service general law city providing Municipal Support, Fire Protection, Police Protection, Community Development, Community Services, Public Works – Water, Sewer, Solid Waste, and Parks & Recreation services to the community. The accounting and financial reporting functions of the City are centralized.

More detailed information on the government and its finances can be found in Budget documents, Official Statements, and Annual Comprehensive Financial Reports.

Finance Department Operations

The Finance Department is headed by Patricia Song, Finance Director, and consists of approximately 42 employees. The Finance Department includes Accounting, Budget, Economic Development, Purchasing, Revenue Management (Business Tax, Investments, Utility Revenue), and Risk Management.

Availability of Prior Annual Comprehensive Financial Reports

The City of Garden Grove’s most recent Annual Comprehens ive Financial Report (ACFR) for the fiscal year ended June 30, 2022 and prior year ACFRs are posted on the City’s website, see Appendix A for website address.

B. General Information

The City of Garden Grove (“City”) is requesting a proposal from qualif ied firms of Certified Public Accountants to audit the City’s financial statements for the fiscal years ending June 30, 2023, 2024, and 2025. These audits are to be performed in accordance with auditing standards generally accepted in the United States of America, the standards set forth for financial audits in the current U.S. General Accounting Office's (GAO) Government Auditing Standards, the provisions of the federal Single Audit Act, the Uniform Guidance and U.S. Office of Management and Budget (OMB) Circular A-133, Audits of State, Local Governments, and Non-Profit Organizations, as amended.

C. Term of Engagement

A three (3) year contract is contemplated, subject to annual review and the discretion of the City.

D. Subcontracting

Should any firm submitting a proposal consider subcontracting portions of the engagement, that fact must be clearly identified in the proposal along with the name(s) of the proposed subcontracting firm(s). Following the award of the audit contract, no additional subcontracting will be allowed without the express prior written consent of the City of Garden Grove.

II. SCOPE OF SERVICES

A. General

The City of Garden Grove is soliciting the services of qualified firms of Certified Public Accountants to audit and express an opinion on the fair presentation of its financial statements in accordance with the provisions contained in this Request for Proposals, subject to the satisfactory negotiation of terms, including a price acceptable to both the City and the selected firm.

B. Scope of Work to Be Performed

The selected independent auditor will be required to perform the following tasks:

The auditor shall perform an audit of all funds of the City. The audit shall be conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States. Generally, City staff prepare the ACFR. However, the City may from time to time require the auditors to prepare all or sections of the ACFR. The ACFR will be in full compliance with GASB 34 and all other relevant and applicable GASB pronouncements. The audit firm will render their auditor’s report on the basic financial statements which will include both Government-Wide Financial Statements and Fund Financial Statements. The audit firm will also apply limited audit procedures to Management’s Discussion and Analysis (MD&A) and required supplementary information pertaining to the General Fund and each major fund of the City.

The auditor is expected to express an opinion on the fair presentation of the financial statements of the City of Garden Grove as Successor to the Agency for Community Development and report on compliance with applicable laws, regulations, and administrative requirements governing its activities. The auditor shall prepare GASB 34 and other relevant compliant component unit financial statements for each of the engagements.

The auditor shall perform a single audit on the expenditures of federal grants in accordance with the Uniform Guidance and OMB Circular A-133 and render the appropriate audit reports on Internal Control over Financial Reporting based upon the audit of the City’s financial statements in accordance with Government Auditing Standards and the appropriate reports on compliance with Requirements Applicable to each Major Program, Internal Control over Compliance and on the Schedule of Expenditures of Federal Awards in Accordance with the Uniform Guidance and OMB Circular A-133. The single audit report will include appropriate schedule of expenditures of federal awards, footnotes, findings, and questioned costs, including reportable conditions and material weaknesses, and follow up on prior findings where required.

The auditor shall perform an audit of the Housing Authority FDS report.

The auditor shall perform required compliance procedures pertaining to the low and moderate successor housing authority report.

The auditor shall perform agreed upon procedures pertaining to the City’s and the Sanitary District’s GANN Limits (Appropriations Limit) and render letters annually to the City and Sanitary District, respectively, regarding compliance.

The auditor shall perform agreed-upon auditing procedures pertaining to the Willowick Golf Course, Gem Theatre, Refuse Hauler, and Civic Center Property Management contracts.

The auditor shall issue a separate “management letter” that includes recommendations for improvements in internal control, accounting procedures, and other significant observations that are considered to be non-reportable conditions.

The auditor shall timely prepare and file the Annual State Controller’s Reports (City, Street Report, Garden Grove Sanitary District Public Improvement Corporation, Orange County Regional/Cities Airport Authority, Garden Grove Public Improvement Corporation, Garden Grove Sanitary District (Orange), Garden Grove Public Financing Authority), as requested on a year to year basis by the City.

The auditor shall timely prepare and file tax returns as requested by the City (i.e.

Garden Grove Sanitary District Improvement Corp.).

The auditor shall provide a reasonable amount of technical assistance upon the City’s request throughout the year at no additional cost unless previously agreed upon in each year’s engagement letter.

C. Auditing Standards to Be Followed

To meet the requirements of this request for proposals, the audit shall be performed in accordance with auditing standards generally accepted in the United States and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the provisions of

the Single Audit Act and the provisions of the Uniform Guidance and U.S. Office of Management and Budget (OMB) Circular A-133, Audits of State, Local Governments, and Non-Profit Organizations. Any revisions to these standards must be followed.

An opinion on compliance with the rules and regulations for successor redevelopment agencies, as published by the Department of Finance and the Office of State Controller, may also be required.

D. Reports to Be Issued

Following the completion of the audit of the fiscal year's financial statements, the Auditor shall issue:

1. A report on the fair presentation of the financial statements in conformity with generally accepted accounting principles (audit opinion on the financial statements)

2. Single Audit Report

3. AQMD Report

4. Financial and Compliance Audit of the Housing Authority (Section 8)

5. Agreed Upon Procedures Reports for the following:
a. Willowick golf course agreement
b. Refuse hauler agreement
c. Gem theatre production company agreement
d. City GANN Limit
e. Garden Grove Sanitary District GANN Limit

6. State Controller’s Report(s):
a. Garden Grove Sanitary District (Orange)

7. Tax Return(s):
a. Garden Grove Sanitary District Public Improvement Corporation

8. Management Letter including recommendations for improvements in internal controls considered non-reportable conditions.

The following are additional services and reporting to be performed at the request of the City on an annual basis:

1. Preparation of the Annual Comprehensive Financial Report (in full)

2. Separate audit report of the Successor Redevelopment Agency

3. Separate audit report of the Successor Housing Authority

4. Separate audit report of the Community Development Block Grant

5. Agreed Upon Procedures Report(s):
a. Civic center property management agreement

6. State Controller’s Report(s):
a. City of Garden Grove
b. Street Report
c. Garden Grove Sanitary District Public Improvement Corporation d. Orange County Regional/Cities Airport Authority
e. Garden Grove Public Improvement Corporation

7. Tax Return(s):
a. Garden Grove Sanitary District Public Improvement Corporation b. Garden Grove Housing Authority
c. Garden Grove Public Financing Authority
d. Orange County Regional/Cities Airport Authority
e. Garden Grove Public Improvement Corporation

In the required report(s) on internal controls, the Auditor shall communicate any reportable conditions found during the audit. A reportable condition shall be defined as a significant deficiency in the design or operation of the internal control structure which could adversely affect the organization's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. Reportable conditions that are also material weaknesses shall be identified as such in the report.

Non-reportable conditions discovered by the Auditors shall be reported in a separate letter to management, which shall be referred to in the report(s) on internal controls.

The reports on compliance shall include all instances of significant non-compliance.

Irregularities and Illegal Acts. Auditors shall be required to make an immediate written report of all irregularities and illegal acts or indications of illegal acts of which they become aware to the following parties: Finance Director, City Manager, City Attorney, and Audit Committee.

Reporting to the Audit Committee. Auditors shall assure themselves that the City of Garden Grove's Audit Committee is informed in accordance with applicable standards.

E. Special Considerations

1. The City of Garden Grove will send its ACFR to the Government Finance Officers Association of the United States and Canada for review in its Certificate of Achievement for Excellence in Financial Reporting program. The Auditor shall provide special assistance to the City of Garden Grove to meet the requirements of that program.

2. The City of Garden Grove, Garden Grove Public Financing Authority, Garden Grove Sanitary District, or the City of Garden Grove as Successor to the former Agency for Community Development may prepare one or more official statements in connection with the sale of debt securities which will contain the general purpose financial statements and the Auditor's report thereon. The Auditor shall, if requested by the fiscal advisor and/or the underwriter, issue a "consent and citation of expertise" as the Auditor and any necessary "comfort letters” at no additional cost to the City.

4. The Single Audit Report shall be issued separately from, and is not to be included in, the comprehensive annual financial report.

F. Working Paper Retention and Access to Working Papers

All working papers and reports must be retained, at the Auditor's expense, for a minimum of five (5) years, unless the firm is notified in writing by the City of Garden Grove of the need to extend the retention period. The Auditor will be required to make working papers available to the City and any other third parties authorized by the City.

In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance.

G. Schedule for the FY2022-23 Fiscal Year Audit

Each of the following shall be completed by the auditor no later than the dates indicated.

Entrance Conference

1. The entrance conference shall be held with all key Finance Department personnel. The purpose of this meeting will be to discuss prior audit problems, to discuss interim and year-end work to be performed, to summarize the results of the preliminary review, and to identify the key internal controls or other matters to be tested. Additionally, this meeting will also be used to establish overall liaison for the audit and to make arrangements for work space and other needs of the Auditor. The entrance conference shall be held in May/June 2023.

2. Detailed Audit Plan
Auditor shall provide the City both a detailed audit plan and a list of all schedules to be prepared by the City by May 2023.

3. Interim Work
The Auditor shall complete all interim work by May/June 2023.

4. Field Work
The Auditor shall complete all field work and manager review by October 2023.

5. Draft Reports
The Auditor shall have drafts report(s) and recommendations to management available for review by the Finance Director by November 2023.

6. Final Reports
The City and/or auditor will complete their review of all draft reports as expeditiously as possible. During this time, the auditor should be available for any meetings that may be necessary to discuss the audit reports. Once all issues for discussion are resolved, the final signed reports shall be delivered to the City within ten (10) working days. It is anticipated that this process will

be completed and the final reports (hard-copy, electronic files, and PDF), delivered by the dates listed below.

Report Draft Due
Date
Final Due Date Responsible
Party for
Preparation
Printing &
Binding
Number of
Copies
ACFR Mid-November End-December City / Auditor
in part or in
full
Electronic &
PDF
Other Reports TBD TBD Auditor 10 & PDF
Single Audit Mid-January End-January Auditor 10 & PDF
Agreed Upon
Procedures
Mid-January End-January Auditor 10 & PDF
Management Letter Mid-November End-December Auditor 10 & PDF Housing Authority
FDS
Three - Four
weeks prior to
date required by
Grantor
Two – Three
weeks prior to
date required by
Grantor
Auditor 10 & PDF
State Controller
Reports
Three – Four
weeks prior to
date required by
the State
Controller’s
Office
Two – Three
weeks prior to
date required by
the State
Controller’s
Office
Auditor PDF
Tax Returns Three – Four
weeks prior to
required filing
date
Two -Three
weeks prior to
required filing
date
Auditor PDF

III. PROPOSAL REQUIREMENTS

A. General Requirements

1. Submission of Proposal

a. A master copy (so marked) of a Technical Proposal and six (6) copies to include the following:

i. Title Page
Title page showing the Request for Proposals' subject; the firm's name; the name, address and telephone number of a contact person; and the date of the proposal.

ii. Table of Contents

iii. Transmittal Letter

A signed letter of transmittal briefly stating the proposer's understanding of the work to be done, the commitment to perform the work within the time period, a statement why the firm believes itself to be best qualified to perform the engagement and a statement that the proposal is a firm and irrevocable offer for 120 days.

iv. Detailed Proposal
The detailed proposal should follow the order set forth below in Section III B.

Technical Proposal of this Request for Proposals. It should include an executive summary.

B. Technical Proposal

1. General Requirements

The purpose of the technical proposal (proposal) is to demonstrate the qualifications, competence, and capacity of the firms seeking to undertake independent audits of the City in conformity with the requirements of this request for proposals.

As such, the substance of proposals will carry more weight than their form or manner of presentation. The technical proposal should demonstrate the qualifications of the firm and of the particular staff to be assigned to this engagement. It should also specify an audit approach that will meet the request for proposals requirements.

The technical proposal should address all the points outlined in the request for proposals. The proposal should be prepared simply and economically, providing straightforward, concise description of the proposer’s capabilities to satisfy the requirements of the request for proposals. While additional data may be presented on the following subjects, items 2-8 must be included. They represent the criteri a against which the proposal will be evaluated.

2. Independence

The firm should provide an affirmative statement that it is independent of the City as defined by generally accepted auditing standards and the U.S. General Accounting Office’s Government Auditing Standards. The firm also should provide an affirmative statement that it is independent of all of the component units of the City of Garden Grove as defined by those same standards.

The firm should also list and describe the firm's (or proposed s ubcontractor’s) professional relationships involving the City or any of its component units for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the proposed audit.

3. License to Practice in California
An affirmative statement should be included that the firm and all assigned key professional staff are properly licensed or registered to practice in the State of California.

4. Firm Qualifications and Experience

The proposal should state the size of the firm, the size of the firm's governmental audit staff, the location of the office from which the work on this engagement is to be performed, the number and nature of the professional staff to be employed in this engagement on a full-time basis, and the number and nature of the staff to be so employed on a part-time basis.

If the proposer is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium should be separately identified and the firm that is to serve as the principal auditor should be noted, if applicable.

The firm is also required to submit a copy of the report on its most recent external quality control review, with a statement whether that quality control review included a review of specific government engagements.

The firm shall also provide copies of the results of any federal or state desk reviews or field reviews of its audits during the past three (3) years.

In addition, the firm shall provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past three (3) years with state regulatory bodies or professional organizations.

The proposer shall provide a list of seminars and training presented by the firm during the past three (3) years available for attendance by clients of the firm.

5. Partner and Engagement Team Experience

Identify the principal, supervisory and management staff, including engagement partners, managers, other supervisors and specialists, who would be assigned to the engagement. Indicate whether each person is licensed or registered to practice as a Certified Public Accountant in California. Provide information on the government auditing experience of each person, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of these audits.

Provide as much information as possible regarding the number, qualifications, experience, and training, including relevant continuing professional education, of the specific staff to be assigned to this engagement. Indicate how the quality of staff over the term of the agreement will be assured.

Engagement partners, managers, other supervisory staff, and specialists may be changed if those personnel leave the firm, are promoted, or are assigned to another office. These personnel may also be changed for other reasons with the express prior written permission of the City. However, in either case, the City retains the right to approve or reject replacements.

Consultants and firm specialists mentioned in response to this request for proposals can only be changed with the express prior written permission of the City, which retains the right to approve or reject replacements.

Other audit personnel may be changed at the discretion of the proposer provided that replacements have substantially the same or better qualifications or experience.

6. Specific Audit Approach

The proposal should set forth a work plan, including an explanation of the audit methodology to be followed, to perform the services required in Section II of this request for proposals. In developing the work plan, reference should be made to such sources of information as the City's budget and related materials, organizational charts, manuals and programs, and financial and other management information systems.

Proposers will be required to provide the following information on their audit approach:

a. Proposed segmentation of the engagement

b. Level of staff and number of hours to be assigned to each proposed segment of the engagement

c. Sample size and the extent to which statistical sampling is to be used in the engagement

d. Extent of use of EDP software in the engagement

e. Type and extent of analytical procedures to be used in the engagement

f. Approach to be taken to gain and document an understanding of the City of Garden Grove's internal control structure

g. Approach to be taken in determining laws and regulations that will be subject to audit test work

h. Approach to be taken in drawing audit samples for purposes of tests of compliance

7. Identification of Anticipated Potential Audit Problems

The proposal should identify and describe any anticipated potential audit problems, the firm's approach to resolving these problems, and any special assistance that will be requested from the City.

C. Proposal Pricing

1. Total All-Inclusive Maximum Price

The proposal should contain all pricing information relative to performing the audit engagement as described in this request for proposals. The total all –inclusive maximum price is to contain all direct and indirect costs including all out- of-pocket expenses. An escalation factor may be addressed in the proposal that will allow for an accurate evaluation of the total cost for the three (3) year engagement period.

The City will not be responsible for expenses incurred in preparing and submitting the technical proposal or the cost proposal. Such costs should not be included in the proposal.

The proposal pricing section should include a total All-Inclusive Maximum price for each year of the engagement, presented in the format provided in attachment

2. Rates by Partner, Manager, and Staff Level Times Hours Anticipated for Each

The proposal cost section should also include a schedule of professional fees and expenses, presented in the format provided in the attachment (Appendix B) that supports the total all-inclusive maximum price for the first and subsequent years of the engagement including the two year options.

3. Out-of-Pocket Expenses Included in the Total All-Inclusive Maximum Price

All estimated out- of-pocket expenses to be reimbursed should also be presented within the cost proposal in the format provided in the attachment (Appendix B). All expense reimbursements will be charged against the total all-inclusive maximum price submitted by the firm.

4. Rates for Additional Professional Services

If it should become necessary for the City to request the auditor to render any additional services to either supplement the services requested in this request for proposals or to perform additional work as a result of the specific recommendations included in an report issued on this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City and the audit firm. Any such additional work agreed to shall be performed at the same rates set forth in the schedule of fees and expenses included in the cost proposal.

5. Manner of Payment

Progress payments will be made on the basis of hours of work completed during the course of the engagement and out- of-pocket expenses incurred in accordance with the firm's cost proposal.

ATTACHMENT “B”

SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR FY 2022- 2023

Hours Standard Hourly
Rates ($)
Quoted Hourly
Rates ($)
Total ($)
Partners
Managers
Supervisory Staff
Professional Staff
Clerical Staff
Other (specify)

Subtotal

Meals and Lodging
Transportation
Report Preparation,
Word Processing,
Printing and
Binding

Other (specify)

Subtotal

TOTAL proposed price for FY22-23:

Total price for FY22-23 audit not to exceed:

Fee and Expense Proposal for Subsequent Years:

Escalation
Factor
(%)
FY23-24 FY24-25

Total Price
not to
exceed:

For FY 25-26 and FY 26-27 option years, the fees would increase by 3% for a total price not to exceed $106,330 and $109,520, respectively.

Agenda Item - 3.f.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Teresa Pomeroy
Dept.: City Manager Dept.: City Clerk
Subject: Receive and file minutes
from the meetings held on
April 11, 2023, April 25,
2023, and May 9, 2023.
(Action Item)
Date: 5/23/2023
Attached are the minutes from the meetings held on April 11, 2023, April 25, 2023, and May 9, 2023, recommended to be received and filed as submitted or amended.

ATTACHMENTS:

Description Upload Date Type File Name
Minutes - 4-11-23 5/17/2023 Minutes cc-min_04_11_2023.pdf Minutes - 4-25-23 5/15/2023 Minutes cc-min_04_25_2023.pdf Minutes - 5-9-23 5/17/2023 Minutes cc-min_05_09_2023.pdf

-1- 04/11/23

MINUTES

GARDEN GROVE CITY COUNCIL

Regular Meeting

Tuesday, April 11, 2023

Community Meeting Center
11300 Stanford Avenue, Garden Grove, CA 92840

CONVENE MEETING

At 6:33 p.m., Mayor Pro Tem Brietigam convened the meeting.

ROLL CALL PRESENT: (5) Council Members O’Neill, Tran, Klopfenstein, Nguyen, Mayor Pro Tem Brietigam,

ABSENT: (2) Mayor Jones, Council Member DoVinh

INVOCATION

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

RECESS

At 6:34 p.m. Mayor Pro Tem Brietigam recessed the meeting.

RECONVENE

At 6:46 p.m., Mayor Pro Tem Brietigam reconvened the meeting with Council Members O’Neill, Tran, Klopfenstein, and Nguyen present.

ADOPTION OF A RESOLUTION OF COMMENDATION TO CONGRESSMAN LOU

CORREA FOR HIS YEARS OF SERVICE REPRESENTING GARDEN GROVE, DISTRICT 46 (F: 83.1-2023)

Mayor Pro Tem Brietigam pulled this item forward and motioned to adopt a Resolution of Commendation recognizing Congressman Lou Correa for his years of service representing Garden Grove. The motion was seconded by Council Member O’Neill, and carried with a 5-0-2 vote as follows:

Ayes: (5) O’Neill, Tran, Klopfenstein, Nguyen, Brietigam Noes: (0) None

Absent: (2) DoVinh, Jones

-2- 04/11/23
PRESENTATION – COMMUNITY SPOTLIGHT IN RECOGNITION OF CONGRESSMAN

LOU CORREA FOR HIS YEARS OF SERVICE REPRESENTING GARDEN GROVE DISTRICT 46

Following the reading of the Community Spotlight, Congressman Correa was provided with a framed Resolution of Commendation, and he addressed the City Council thanking them for the recognition and expressing his continued commitment to Garden Grove.

ADOPTION OF A PROCLAMATION CELEBRATING APRIL AS DONATE LIFE MONTH (F: 83.1-2023)

Mayor Pro Tem Brietigam pulled this item forward, and requested City Council action.

It was moved by Council Member O’Neill, seconded by Council Member Klopfenstein that:

A Proclamation celebrating April as Donate Life Month, be adopted.

The Motion carried by a 5-0-2 vote as follows:

Ayes: (5) O’Neill, Tran, Klopfenstein, Nguyen, Brietigam Noes: (0) None
Absent (2) DoVinh, Jones

Following the vote, Rachel Rodriguez, One Legacy Ambassador, received a framed proclamation and addressed the City Council thanking them and sharing her personal story of the loss of her small grandson whose organs saved several lives.

ADOPTION OF A PROCLAMATION RECOGNIZING APRIL AS GOOD NEIGHBOR

SHARED AIR AWARENESS MONTH AS REQUESTED BY THE CITY COUNCIL (F: 83.1-2023)

Mayor Pro Tem Brietigam pulled this item forward, and requested City Council Action.

It was moved by Council Member O’Neill, seconded by Council Member Klopfenstein that:

A Proclamation recognizing April as Good Neighbor Shared Air Awareness Month as requested by the City Council be adopted.

The Motion carried by a 5-0-2 vote as follows:

-3- 04/11/23
Ayes: (5) O’Neill, Tran, Klopfenstein, Nguyen, Brietigam Noes: (0) None

Absent: (2) DoVinh, Jones

Following the vote, representatives from the Waymakers, a nonprofit serving Orange County, received a framed proclamation and addressed the City Council thanking them for their support.

ORAL COMMUNICATIONS

Speakers: Abdil Garcia, Giavanna Miller, Joanna Carabarin, Shawta Singh, Teresa Tran, Dan Gleason, Grace Lee, Hang Nguyen, Cassie Reynolds, Kris Beard, Nicholas Dibs

Written Communications: Ana Chris Stella

RECESS

At 7:45 p.m. Mayor Pro Tem Brietigam recessed the meeting.

RECONVENE

At 7:47 p.m., Mayor Pro Tem Brietigam reconvened the meeting with Council Members O’Neill, Tran, Klopfenstein, and Nguyen present.

ADOPTION OF A RESOLUTION OF COMMENDATION TO CONGRESSMAN LOU

CORREA FOR HIS YEARS OF SERVICE REPRESENTING GARDEN GROVE, DISTRICT 46 (F: 83.1-2023)

This matter was heard earlier in the meeting.

ADOPTION OF A PROCLAMATION CELEBRATING APRIL AS DONATE LIFE MONTH (F: 83.1-2023)

This matter was heard earlier in the meeting.

ADOPTION OF A PROCLAMATION RECOGNIZING APRIL AS CHILD ABUSE PREVENTION MONTH (F: 83.1-2023)

It was moved by Council Member O’Neill, seconded by Council Member Klopfenstein that:

A Proclamation recognizing April as Child Abuse Prevention Month, be adopted.

The motion carried by a 5-0-2 vote as follows:

-4- 04/11/23
Ayes: (5) O’Neill, Tran, Klopfenstein, Nguyen, Brietigam Noes: (0) None

Absent: (2) DoVinh, Jones

APPROVAL OF QUITCLAIM DEEDS OF EASEMENTS RELINQUISHING THE FIRE

SERVICE WATER LINE/CONNECTION ACCESS TO LIBERTY PROPERTY LIMITED PARTNERSHIP FOR PROPERTIES LOCATED AT 12691 PALA DRIVE AND 12601 INDUSTRY STREET, GARDEN GROVE (F: 84.3)

It was moved by Council Member O’Neill, seconded by Council Member Nguyen that:

Quitclaim Deeds of Easement relinquishing the Fire Service Water Line connection access to Liberty Property Limited Partnership for the properties located at 12691 Pala Drive and 12601 Industry Street, Garden Grove, be approved; and The City Clerk by authorized to record the Quitclaim Deeds with the Orange County Clerk-Recorder.

The motion carried by a 5-0-2 vote as follows:

Ayes: (5) O’Neill, Tran, Klopfenstein, Nguyen, Brietigam Noes: (0) None

Absent: (2) DoVinh, Jones

ADOPTION OF A RESOLUTION APPROVING PARTICIPATION IN NATIONAL OPIOID SETTLEMENT AGREEMENTS FOR ADDITIONAL DEFENDANTS (F: 55.1B)

It was moved by Council Member O’Neill, seconded by Council Member Nguyen that:

Resolution No. 9785-23 entitled: A Resolution of the City Council of the City of Garden Grove, California, approving and ratifying participation in National Opioid Settlement Agreements and authorizing the City Manager to execute all related documents, be adopted.

The motion carried by a 5-0-2 vote as follows:

Ayes: (5) O’Neill, Tran, Klopfenstein, Nguyen, Brietigam Noes: (0) None

Absent: (2) DoVinh, Jones

-5- 04/11/23

AUTHORIZATION FOR COUNCIL MEMBER NGUYEN TO PARTICIPATE IN THE

NATIONAL ASSOCIATION OF LATINO ELECTED AND APPOINTED OFFICIALS CONFERENCE IN NEW YORK ON JULY 11-13, 2023 (F: 78)

It was moved by Council Member O’Neill, seconded by Council Member Nguyen that:

Participation by Council Member Nguyen in the NALEO Conference in New York on July 11-13, 2023 including travel, food, and other ancillary expenses in the amount of $1,800, be authorized.

The motion carried by a 5-0-2 vote as follows:

Ayes: (5) O’Neill, Tran, Klopfenstein, Nguyen, Brietigam Noes: (0) None

Absent: (2) DoVinh, Jones

AWARD CONTRACTS TO AME BUILDERS, INC., DBA AME ROOFING, FOR THE CONSTRUCTION AND MAINTENANCE OF SILICONE ROOFING PROJECT, 11277 GARDEN GROVE NO. 02-2023 (F: 55-AME BUILDERS, INC. DBA AME ROOFING)

It was moved by Council Member O’Neill, seconded by Council Member Nguyen that:

Contracts be awarded to AME Builders, Inc., dba AME Roofing, in the amount of $131,736, for the construction, and $9,360 for the maintenance, for the Silicone Roofing Project, 11277 Garden Grove No. 02-2023;

The Finance Director be authorized to appropriate $141,096 for the project from GL-1112111280, JL-NC1326274;

A ten percent contingency be authorized for unforeseen increases or change orders for the term of the contracts available at the sole discretion of the City Manager; and

The City Manager, or her designee, be authorized to execute the contracts, and make minor modifications, on behalf of the City, as appropriate.

The motion carried by a 5-0-2 vote as follows:

Ayes: (5) O’Neill, Tran, Klopfenstein, Nguyen, Brietigam Noes: (0) None

Absent: (2) DoVinh, Jones

-6- 04/11/23
RECEIVE AND FILE MINUTES FROM THE MEETING HELD ON FEBRUARY 28, 2023 (F: VAULT)

It was moved by Council Member O’Neill, seconded by Council Member Nguyen that:

The minutes from the meeting held on February 28, 2023, be received and filed.

The motion carried by a 5-0-2 vote as follows:

Ayes: (5) O’Neill, Tran, Klopfenstein, Nguyen, Brietigam Noes: (0) None

Absent: (2) DoVinh, Jones

WARRANTS

It was moved by Council Member O’Neill, seconded by Council Member Nguyen that:

Demands covered by Wire numbers 00001483 through 00001514, EFT numbers 00033633 through 00033675, and check numbers 00685072 through 00685158 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered EFT numbers 00033676 through 00034705, and check numbers 00685159 through 00685372 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by EFT numbers 00034706 through 00034732, and check numbers 00685373 through 00685437 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by EFT numbers 00034733 through 00034775, and check numbers 00685438 through 00685608 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed; and

Demands covered by Wire numbers 00001515 through 00001546, EFT numbers 00034776 through 00034804, and check numbers 00685609 through 00685731 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed.

The motion carried by a 5-0-2 vote as follows:

-7- 04/11/23
Ayes: (5) O’Neill, Tran, Klopfenstein, Nguyen, Brietigam Noes: (0) None

Absent: (2) DoVinh, Jones

APPROVAL OF A PRELIMINARY AWARD LETTER BETWEEN THE CITY OF GARDEN GROVE, GARDEN GROVE HOUSING AUTHORITY, AND NEW TAMERLANE, LLC. (JOINT ACTION WITH THE GARDEN GROVE HOUSING AUTHORITY) (F: 117.18B) (XR: H-117.18B)

City Council Action

Following the introduction, it was moved by Council Member Klopfenstein, seconded by Council Member Nguyen that:

The Preliminary Award Letter be approved;
The City Manager be authorized to make minor modifications as needed, and sign the Award Letter on behalf of the City; and
The City Manager be authorized to execute the Affordable Housing Agreement, and any pertinent related documents including all exhibits, instruments, implementing agreements, and to make minor modifications as needed on behalf of the City.

The motion carried by a 5-0-2 vote as follows:

Ayes: (5) O’Neill, Tran, , Klopfenstein, K. Nguyen, Brietigam Noes: (0) None

Absent: (2) DoVinh, Jones

Housing Authority Action

Following staff introduction, it was moved by Commissioner Klopfenstein, seconded by Commissioner K. Nguyen that:

The Preliminary Award Letter be approved;
The Director be authorized to make minor modifications as needed, and sign the Award Letter on behalf of the Housing Authority; and
The Director be authorized to execute the Affordable Housing Agreement, and any pertinent related documents including all exhibits, instruments, implementing agreements, and to make minor modifications as needed on behalf of the Housing Authority.

The motion carried by a 6-0-3 vote as follows:

-8- 04/11/23
Ayes: (6) Beckles, O’Neill, Tran, Klopfenstein, K. Nguyen, Brietigam
Noes: (0) None

Absent: (3) Jones, DoVinh, T. Nguyen

AWARD A CONTRACT TO SULLY-MILLER CONTRACTING COMPANY, FOR ACACIA

NEIGHBORHOOD IMPROVEMENTS PROJECT, WHICH INCLUDES ROAD, PAVEMENT AND WATERLINE IMPROVEMENTS (F: 55-SULLY-MILLER CONTRACTING COMPANY)

Following staff introduction and City Council comments, it was moved by Council Member O’Neill, seconded by Mayor Pro Tem Brietigam that:

A contract be awarded to Sully-Miller Contracting Company, in the amount of $6,988,665, for the Acacia Neighborhood Improvements Project; and The City Manager be authorized to execute the contract with Sully-Miller Contracting Company, and make minor modifications as appropriate on behalf of the City.

The motion carried by a 5-0-2 vote as follows:

Ayes: (5) O’Neill, Tran, , Klopfenstein, K. Nguyen, Brietigam Noes: (0) None

Absent: (2) DoVinh, Jones

MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY MANAGER

ADOPTION OF A PROCLAMATION RECOGNIZING APRIL AS GOOD NEIGHBOR

SHARED AIR AWARENESS MONTH AS REQUESTED BY THE CITY COUNCIL (F: 83.1-2023)

This matter was heard earlier in the meeting.

MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY MANAGER (CONTINUED)

Council Member Tran commented on an event hosted by Hong Ly that she attended where senior citizens were taught techniques to protect themselves, and she thanked the staff for allowing this opportunity in providing a space and she encouraged seniors to seek out Hong Ly’s training program. She thanked staff for coordinating the compost giveaway and commented on how much the community appreciates these kinds of services.

Council Member Klopfenstein noted that today is National Pet Day, and she announced that on Thursday, April 13, 2023, at 6:00 p.m., residents are encouraged to contact Maureen Blackmun with the Garden Grove Neighborhood Association to reserve a seat for Meet on Main – Walk a Mile in my Paws event at

-9- 04/11/23
the Community Meeting Center in support of the John Reynolds Youth Support Canine Foundation and the Garden Grove Police Department’s canine unit with an opportunity to win a private lunch with the canine support team. The canine support team are frequent emotional support visitors to Garden Grove schools.

Council Member Nguyen announced the next Community Clean-Up Day in District 6 on April 22, 2023, from 9:00 a.m. to 11:00 a.m. to be held at the Municipal Services Center located at 13820 Newhope Street. She encouraged everyone to wear their denim on Denim Day, Wednesday, April 26, 2023, to bring awareness to and to honor victims of sexual assault, and she invited everyone to come to the Civic Center Pond on that day at 8:00 a.m. for a group picture. She expressed her appreciation for the Doig Intermediate Student members of the Doig Action Committee who spoke tonight on installing a mural near Doig Intermediate School to discourage proliferation of graffiti and encourage public art. She noted that the Doig Action Committee consists of students who spend a lot of time coming up with relevant topics and research to proactively enhance their community, and she expressed support for their public art focus to combat graffiti. She noted that the City has enhanced their graffiti program for combatting graffiti, and she hopes to meet with the Doig Action Committee to collaborate on funding a mural near Doig Intermediate. She named the schools in proximity to Doig Intermediate that include Clinton Elementary, Eisenhower Elementary, and Santiago High School where students pass by and pass through on a daily basis, who would benefit by public art expression. She noted that both she and Mayor Pro Tem Brietigam have spoken on expanding public art and suggested that they both meet with city staff to explore a mural program.

Mayor Pro Tem Brietigam noted that there was a significant structure fire at the 12500 block on Valley View Street. The Orange County Fire Authority responded to the fire and some of the fire fighters were seriously injured when a portion of the overhang above the sidewalk fronting the shops came down. He also noted that in speaking with the local residents and the business owners, they had very positive feedback on the response time and handling of the fire by the Fire Authority. Four of the businesses were completely destroyed by the fire, and eleven that were tagged have been reopened. His prayers go out to the business owners and he is hoping that those businesses are able to be back and running as soon as possible.

ADJOURNMENT

At 8:00 p.m., Mayor Pro Tem Brietigam adjourned the meeting. The next Regular City Council Meeting will be held on Tuesday, April 25, 2023, at 5:30 p.m. at the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, California.

Teresa Pomeroy
City Clerk

-1- 04/25/23

MINUTES

GARDEN GROVE CITY COUNCIL

Regular Meeting

Tuesday, April 25, 2023

Community Meeting Center
11300 Stanford Avenue, Garden Grove, CA 92840

CONVENE CLOSED SESSION

At 5:34 p.m., Mayor Jones convened closed session.

ROLL CALL
PRESENT: (6) Council Members O’Neill, Tran, Klopfenstein, Nguyen, Brietigam, Mayor Jones

ABSENT: (1) Council Member DoVinh absent at Roll Call,
but joined the meeting at 5:49 p.m.

ORAL COMMUNICATIONS FOR CLOSED SESSION

Speakers: None.

Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1): Marine Perez, et al. vs. City of Garden Grove, et al., OCSC Case No. 2022-01281816

Conference with Real Property Negotiators
Pursuant to Government Code Section 54956.8
Property: 12966 Euclid Street, Garden Grove
City Negotiator: Lisa Kim, City Manager
Negotiating Parties: Peter Wells and Anthony DeLorenzo, CBRE Under Negotiation: To obtain direction regarding the price and terms of payment for acquisition of the property

ADJOURN CLOSED SESSION

At 6:30 p.m., Mayor Jones adjourned closed session.

CONVENE REGULAR MEETING

At 6:36 p.m., Mayor Jones convened the meeting with all Council Members present.

-2- 04/25/23

INVOCATION

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

COMMUNITY SPOTLIGHT IN RECOGNITION OF THE GARDEN GROVE POLICE

DEPARTMENT VIP PROGRAM VOLUNTEERS FOR THEIR VALUED SERVICE

ADOPTION OF A PROCLAMATION CELEBRATING MAY 1-7, 2023, AS YOUTH WEEK (F: 83.1-2023)

This item was pulled out of order and moved by Mayor Jones, seconded by Council Member Nguyen that:

A Proclamation celebrating May 1-7, 2023, as Youth Week, be adopted.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

Following the reading of the Proclamation by Assistant City Manager Maria Stipe, Stephanie Janji, Americanism chair with the Garden Grove Elks Lodge #1952, thanked the Mayor and City Council for their recognition. A Certificate of Recognition was concurrently presented to La Quinta High School Student Kenton Bach for his appointment to the United States Military Academy West Point.

RECESS

At 6:37 p.m. Mayor Jones recessed the meeting.

RECONVENE

At 6:41 p.m., Mayor Jones reconvened the meeting with all Council Members present.

ORAL COMMUNICATIONS

Speakers: Michael Hunn, Kelly Bruno-Nelso n, Luis Burgueno, Dayton Phan, Han, Josh McIntosh, Aaron Downs, Greg Madrigal, Brandon Rodrigo, Ana Parker, Nicholas Dibs, Maureen Blackmun

Written Communications: Craig Durfey

RECESS

-3- 04/25/23
At 7:30 p.m. Mayor Jones recessed the meeting.

RECONVENE

At 7:35 p.m., Mayor Jones reconvened the meeting with all Council Members present.

ADOPTION OF A PROCLAMATION CELEBRATING MAY 1-7, 2023, AS YOUTH WEEK (F: 83.1-2023)

This matter was considered earlier in the meeting.

ADOPTION OF A PROCLAMATION CELEBRATING MAY AS ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH (F: 83.1-2023)

It was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:

A Proclamation celebrating May as Asian American and Pacific Islander Heritage Month, be adopted.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

ADOPTION OF A PROCLAMATION RECOGNIZING MAY AS MENTAL HEALTH AWARENESS MONTH (F: 83.1-2023)

It was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:

A Proclamation recognizing May as Mental Health Awareness Month, be adopted.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

AUTHORIZATION FOR COUNCIL MEMBERS AND STAFF TO TRAVEL TO SOUTH KOREA

TO PARTICIPATE IN A TOURISM PROMOTION AND SISTER CITY ANNIVERSARY PROGRAM; AUTHORIZATION FOR ONE STAFF MEMBER TO TRAVEL FROM SOUTH

KOREA TO JAPAN AS PART OF AN OPTIONAL VISIT ANAHEIM DELEGATION

-4- 04/25/23
It was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:

Travel to South Korea from September 15 -24, 2023, in cooperation with Visit Anaheim, GGTPC and Anyang City, for up to five City Council Members and three staff members, be authorized; and
Optional travel for one staff member from South Korea to Japan from September 19- 24, 2023, in cooperation with Visit Anaheim and GGTPC, be authorized.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

REJECT THE BID RECEIVED FOR IFB S-1300B ON-CALL ASPHALT COLD MILLING, TRUCKING, STREET SWEEPING, AND OPERATOR SERVICES (F: 60.4)

It was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:

The bid received on Friday, March 17, 2023 for IFB S-1300B On-Call Asphalt Cold Milling, Trucking, Street Sweeping, and Operator Services, be rejected.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

APPROPRIATION OF ASSET FORFEITURE FUNDS TO PURCHASE POLICE DEPARTMENT EQUIPMENT (F: 82.4)

It was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:

Asset Forfeiture funds in the amount of $65,000, be appropriated, and those funds be allocated to the Police Department 2022-23 budget.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

-5- 04/25/23
AWARD A CONTRACT TO SOUTHSTAR ENGINEERING & CONSULTING INC., FOR THE BICYCLE CORRIDOR IMPROVEMENT PROJECT NO. 2312, CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES (F: 55-SOUTHSTAR ENGINEERING & CONSULTING, INC.)

It was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:

A contract in the amount of $135,805 be awarded to Southstar Engineering & Consulting Inc. for Construction Management; and

The City Manager, or her designees, be authorized to execute the agreement, sign amendments, and make minor modifications as appropriate thereto, on behalf of the City.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

APPROVAL OF AMENDMENT NO. 3 TO THE AGREEMENT WITH HF&H CONSULTANTS,

LLC, TO ASSIST WITH TECHNICAL AND LEGISLATIVE COMPLIANCE WITH THE IMPLEMENTATION OF SENATE BILL 1383 (Joint Action Item with the Sanitary District) (F: S-55 HF&H CONSULTANTS, LLC)

It was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:

Amendment No.3 with HF&H Consultants, LLC, increasing the current contract amount by $50,000 for a new not to exceed total of of $155,062.50 through September 30, 2023, be approved; and

The City Manager be authorized to execute the amendment on behalf of the District and make minor modifications as appropriate.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

SANITARY DISTRICT ACTION

It was moved by Member Brietigam, seconded by Member Jones that:

-6- 04/25/23
Amendment No. 3 with HF&H Consultants, LLC, increasing the current contract amount by $50,000 for a new not to exceed total of $155,062.50 through September 30, 2023, be approved; and
The General Manager be authorized to execute the amendment on behalf of the District and make minor modifications as appropriate.

The motion carried by a 7-0 vote as follows:

Ayes: (7) Brietigam, Jones, DoVinh, Klopfenstein, Nguyen, Tran, O’Neill
Noes: (0) None

APPROVAL OF CHANGE ORDER NO. 3 TO A CONTRACT WITH PACIFIC HYDROTECH

CORPORATION FOR THE CONSTRUCTION OF THE MAGNOLIA RESERVOIR AND

BOOSTER PUMP STATION REHABILITATION PROJECT
(F: 92.PROJ.7402/CP1205000)

It was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:

Change Order No. 3 to the existing contract with Pacific Hydrotech Corporation, increasing the existing Agreement amount from $3,514,053.35 to $3,729,887.81, a $215,834.46 increase, be approved;

70 working days of time extension for the additional scopes, be approved; and The Public Works Director be authorized to execute Change Order No. 3 to the contract agreement on behalf of the Ci ty, and make minor modifications as appropriate thereto.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

RECEIVE AND FILE MINUTES FROM THE MEETING HELD ON MARCH 14, 2023 (F: VAULT)

It was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:

The minutes from the meeting held on March 14, 2023, be received and filed.

The motion carried by a 7-0 vote as follows:

-7- 04/25/23

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

WARRANTS
It was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:

Payroll deposits 00020779 through 00021408 and checks 00185325 through 00185339 inclusive have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

PUBLIC HEARING - APPROVAL OF THE FISCAL YEAR 2023-24 ACTION PLAN FOR THE USE OF HOUSING AND URBAN DEVELOPMENT FUNDS (F:117.10D)

Following staff introduction, Mayor Jones declared the public hearing open.

Speakers: Nicholas Dibs

With no further public comment, Mayor Jones declared the public hearing closed.

Following City Council comments, it was moved by Council Member Brietigam, seconded by Mayor Jones that:

Staff be directed to submit the Fiscal Year 2023-24 Action Plan to the Department of Housing and Urban Development (HUD) for approval; and

The City Manager be authorized to execute agreements related to HUD funding, and make modifications as appropriate thereto, on behalf of the City.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

AWARD A CONTRACT TO VOLUNTEERS OF AMERICA OF LOS ANGELES TO OPERATE THE CENTRAL CITIES NAVIGATION CENTER (F: 117.15B)

-8- 04/25/23

Following staff introduction and introductory remarks by Eric Richardson, Assistant Operations Director of Housing for Volunteers of America of Los Angeles (VOALA), Council Member Nguyen expressed support for the Navigation Center based in District 6. She highlighted the remarkable progress the City has made over the last few years in prioritizing the unhoused population, as well as prioritizing mental health and substance use issues. She also emphasized the importance of providing continuous whole person care, so that individuals have an opportunity to thrive and overcome their circumstances. She thanked City staff, providers and partners for all their hard work and efforts.

Council Member Tran expressed appreciation for all the detailed services that will be provided. She noted that the recently launched street medicine program and Navigation Center will both help provide support services and shelter for individuals that seek help.

Council Member Klopfenstein expressed support in the selection of VOALA as the operator of the future Navigation Center; a key component for the opening of the Navigation Center.

Council Member O’Neill expressed support and stated that the approved amount will cover services provided with progress billed payments, not-to-exceed budget, and will be managed by a reputable operator.

Council Member Brietigam expressed support noting that this helps the City meet its threshold in the Boise decision.

With no further comments, it was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:

A contract be awarded to Volunteers of America of Los Angeles with in the not-to- exceed amount of $2,569,275 for the initial year and five percent cost inflation annually thereafter;
Authorize the City Manager, or her designees, to execute the agreement, and make minor modifications as appropriate thereto, on behalf of the City; and Authorize the City Manager, or her designees, to exercise option terms and sign the amendments.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

-9- 04/25/23
AWARD A CONTRACT TO THOMCO CONSTRUCTION INC. FOR THE CONSTRUCTION OF THE CENTRAL CITIES NAVIGATION CENTER (CCNC) LOCATED AT 13871 WEST STREET, CITY PROJECT NO. 1350000-1 (96.PROJ.CP1350000-1)(XR: 117.15B)

Following staff introduction, it was moved by Council Member Brietigam, seconded by Council Member O’Neill that:

The bid protests be denied and the irregulari ties in Thomco Construction Inc.’s bid documents be waived;
The award of contract to Thomco Construction Inc., in the amount of. $4,267,450 for the Central Cities Navigation Center construction and rehabilitation, be approved; Appropriation of $5,300,000 received from the County of Orange per County MOU (GL: 260-211-1210, JL: CIP1369000), be authorized; and
The City Manager, or her designees, be authorized to execute the agreement, and make minor modifications, on behalf of the City, as appropriate there to.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVi nh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None

MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY MANAGER

Council Member Brietigam shared that he attended the grand opening of Curify Urgent Care located 7923 Garden Grove Boulevard in Garden Grove. He shared information on the company’s innovative business model which helps reduce the impacts to emergency room wait times. He also shared that he attended the 2023 Orange County Crime Victims’ Ceremony hosted by the Orange County District Attorney’s Office. He noted that this event is held annually as part of the National Victim’s Rights Week and proposed that a proclamation be listed on the City’s agenda next year. Lastly, Council Member Brietigam commended Mayor Jones on his presentation at the State of the City and congratulated the Garden Grove Chamber of Commerce on hosting a great event.

Council Member O’Neill concurred that the State of the City was a great event and congratulated Garden Grove Television 3’s (GGTV3) award-winning work on the State of City video production. He also shared that on April 15, 2023, he and City Manager Lisa Kim attended funeral services for retired OCFA Division Chief Ron Roberts and expressed condolences to his family. As Garden Grove’s OCFA representative he reported that he recently toured wildfire areas and advised the public to visit the Orange County Fire Authority website for tips to mitigate fire hazards. Lastly, he announced the upcoming District 2 Community Cleanup Day

-10- 04/25/23
event scheduled for Saturday, May 13, 2023 from 9 a.m. to 11:00 a.m. at Skylark Elementary.

Council Member Tran recognized a group of students from St. Columban School for their outstanding work at a community event and commended them for their dedication to community service. She also reported that she and other Council Members attended the Boys and Girls Club Youth of the Year event and expressed delight in seeing students’ joy in being recognized at the event. Lastly, Council Member Tran shared that she attended the Magnolia Park event on April 20, 2023 where the public expressed gratitude for the event.

Council Member DoVinh commended the Garden Grove Chamber of Commerce for their great work on hosting the 2023 Garden Grove State of the City and thanked sponsors for their support. He stated that the event helps build partnerships and provides an opportunity to inform the community of upcoming projects in Garden Grove. He also thanked City Manager Lisa Kim and Chief Building Official David Dent for appearing on his television show to educate the community, as there have been several major structure fires in the City. He also mentioned a fatal traffic collision and cautioned the public about driving under the influence (DUI) and urged the public not to drink and drive. Council Member DoVinh highlighted Black April and thanked the City Council for adopting the Proclamation commemorating Black April, but hopes that next year there will be several groups in attendance to receive the Proclamation when it is adopted. Lastly, he invited residents to watch the 2023 State of the City video once posted online.

Council Member Klopfenstein shared that she participated in the Washington D.C.

Advocacy Trip with the Association of California Cities of Orange County. The group met with several committees, and various congressional and senate leaders. Topics discussed included energy, homelessness, fentanyl crisis, crime, infrastructure, grid security, water and housing. While Orange County was well represented she was a vocal advocate for Garden Grove. Council Member Klopfenstein also highlighted the return of the Garden Grove Gems program and informed residents that they can nominate their homes; the nomination period is from April 10th through April 28 th.

Voting will begin May 8th and conclude on May 21st. District winners will be announced on Wednesday, May 31st. For more information the public should visit the website at ggcity.org/gems. Lastly, she commended the students from Garden Grove High School for actively getting involved and seeking to better their community. She is looking to forward to meeting with them, along with Council Member Nguyen and Council Member Tran, to discuss their ideas for a local skate park.

Council Member Nguyen congratulated Mayor Jones for a great State of the City presentation and thanked the Garden Grove Chamber of Commerce, and all the event sponsors. She attended the District 6 Community Cleanup event this past weekend and requested that these events be scheduled more strategically throughout the year to allow more community participation. Council Member Nguyen also spoke about

-11- 04/25/23
Black April which is a somber commemoration of the fall of Saigon. She visited the Museum of the Republic of Vietnam and encouraged the public to educate themselves on the history of this significant event given that Garden Grove is home to the largest Vietnamese community outside of Vietnam. Lastly, Council Member Nguyen highlighted the upcoming observation of Denim Day, which is a day to show support for survivors of sexual assault, and invited the community to join her at the Civic Center Park at 8:00 a.m. on April 26, 2023 for the annual Denim Day photo.

Mayor Jones thanked the Garden Grove Television 3 (GGTV3) staff for their dedication and professionalism on the production of the State of the City videos and thanked everyone involved for all their hard work.

City Manager Lisa Kim announced the 2023 Garden Grove College Graduates’ Reception scheduled for Tuesday, May 23, 2023 and invited the candidates to sign up by the deadline of Friday, May 12, 2023. More information on this free event is available at www.ggcity.org/grads. She also thanked the City Council for their support as it relates to addressing homelessness and shared that staff would be providing an update to the Comprehensive Strategic Plan to Address Homelessness (CSPAH) in the coming months. Lastly, City Manager Kim shared that she attended the Coffee with a Cop event on Saturday, April 22, 2023, and shared that it was a great event and well attended.

City Attorney Sandoval stated that there was no reportable action on the closed session matters.

ADJOURNMENT

At 8:37 p.m., Mayor Jones adjourned the meeting. The next Regular City Council Meeting will be held on Tuesday, May 9, 2023, at 5:30 p.m. at the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, California.

Lizabeth Vasquez
Deputy City Clerk

-1- 05/09/23

MINUTES

GARDEN GROVE CITY COUNCIL

Regular Meeting

Tuesday, May 9, 2023

Community Meeting Center
11300 Stanford Avenue, Garden Grove, CA 92840

CONVENE CLOSED SESSION

At 6:00 p.m., Mayor Jones convened closed session.

ROLL CALL PRESENT: (6) Council Members O’Neill, Tran, Klopfenstein, Nguyen, Brietigam, Mayor Jones

ABSENT: (1) Council Member DoVinh absent at Roll Call,
but joined the meeting at 6:07 p.m.

ORAL COMMUNICATIONS FOR CLOSED SESSION

Speakers: None.

Conference with Real Property Negotiators
Pursuant to Government Code Section 54956.8
Property: 12966 Euclid Street, Garden Grove
City Negotiator: Lisa Kim, City Manager
Negotiating Parties: Peter Wells and Anthony DeLorenzo, CBRE Under Negotiation: To obtain direction regarding the price and terms of payment for acquisition of the property

ADJOURN CLOSED SESSION

At 6:25 p.m., Mayor Jones adjourned closed session.

CONVENE REGULAR MEETING

At 6:35 p.m., Mayor Jones convened the meeting with all Council Members present.

INVOCATION

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

-2- 05/09/23

COMMUNITY SPOTLIGHT IN RECOGNITION OF THE SPACE HEROES FROM WALTON

INTERMEDIATE SCHOOL FOR WINNING THE NASA TECHRISE STUDENT CHALLENGE

ORAL COMMUNICATIONS

Speakers: Rubi Garcia, Nicholas Dibs, Ana Parker, Alejandro

RECESS

At 6:57 p.m. Mayor Jones recessed the meeting.

RECONVENE

At 6:59 p.m., Mayor Jones reconvened the meeting with all Council Members present.

ADOPTION OF A RESOLUTION APPROVING THE GARDEN GROVE TOURISM IMPROVEMENT DISTRICT ADVISORY BOARD’S 2023-24 ANNUAL REPORT, DECLARATION OF INTENTION TO LEVY ASSESSMENTS FOR FISCAL YEAR 2023-24,

AND SETTING THE TIME AND DATE TO CONDUCT A PUBLIC HEARING ON THE PROPOSED ASSESSMENT (F: 32.1)

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member O’Neill that:

Resolution No. 9786-23 entitled: A Resolution of the City Council of the City of Garden Grove approving the annual report of the Garden Grove Tourism Improvement District Advisory Board, declaring its intention to levy assessments for Fiscal Year 2023-24 for the Garden Grove Tourism Improvement District, fixing
the time and place of public hearing thereon and giving notice thereof, be adopted.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None

APPROVAL OF AMENDMENT NO. 1 TO THE AGREEMENT WITH MERCHANTS BUILDING MAINTENANCE FOR CUSTODIAL SERVICES (F: 55-MERCHANTS BUILDING

MAINTENANCE)

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member O’Neill that:

-3- 05/09/23
Amendment No. 1 to the agreement with Merchants Building Maintenance, LLC, in the amount of $25,000 for the remainder of the three year term, be approved; An increase of $25,000 for each of the two option years, for a total increase of $75,000, be approved; and
The City Manager be authorized to execute the amendment, including each option year extension.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None

APPROVAL OF AN AGREEMENT WITH SIEMENS INDUSTRIES, INC., FOR THE REPAIR

OF THE HEATING, VENTILATION AND AIR CONDITIONING SYSTEM AT THE GEM THEATER (F: 55-SIEMENS INDUSTRIES, INC.) (XR: 87.3)

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member O’Neill that:

An agreement with Siemens Industries, Inc., in the amount of $54,000, for the repair of the Heating, Ventilation and Air Conditioning control system at the GEM Theater , be approved; and
The City Manager be authorized to sign the agreement on behalf of the City.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None

RECEIVE AND FILE MINUTES FROM THE MEETINGS HELD ON MARCH 17, 2023, AND MARCH 28, 2023 (F: VAULT)

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member O’Neill that:

The minutes from the meetings held on March 17, 2023, and March 28, 2023, be received and filed.

The motion carried by a 7-0 vote as follows:

-4- 05/09/23
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None

WARRANTS
It was moved by Mayor Pro Tem Brietigam, seconded by Council Member O’Neill that:

Demands covered by EFT numbers 00034805 through 00034834, and check numbers 00685732 through 00685809 inclusive and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by Wire numbers 00001547 through 00001560, EFT numbers 00034835 through 00034848, and check numbers 00685810 through 00685879 inclusive and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by EFT numbers 00034849 through 00035879 and check numbers 00685880 through 00686096 inclusive and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by EFT numbers 00035880 through 00035908, and check numbers 00686097 through 00686177 inclusive and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by Wire numbers 00001561 through 00001564, EFT numbers 00035909 through 00035935 and check numbers 00686178 through 00686334 inclusive and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by EFT numbers 00021409 through 00022035 and check numbers 00185340 through 00185348 inclusive and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed; and

Demands covered by EFT numbers 00022036 through 00022658 and check numbers 00185349 through 00185358 inclusive and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed.

The motion carried by a 7-0 vote as follows:

-5- 05/09/23
Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None

ACCEPTANCE OF RESIGNATIONS OF DAISY PEREZ AND MATTHEW MONTANO FROM THE PLANNING COMMISSION (F: 122.10A)

It was moved by Council Member O’Neill, seconded by Mayor Pro Tem Brietigam that:

The Resignations of Daisy Perez and Matthew Montano from the Planning Commission be accepted.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None

APPROVAL OF AN AGREEMENT WITH THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE COMMUNITY PROJECT FUNDING GRANT PROGRAM (F: 55- DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT) (XR: 87.1A)

Following staff introduction it was moved by Council Member Klopfenstein, seconded by Council Member Nguyen that:

A Grant Agreement, in the amount of $1 million, by and between the Department of Housing and Urban Development under the Community Project Funding Grant Program and the City of Garden Grove be approved for: the Jardin de los Ninos Park at 12534 Keel Avenue to replace park playground equipment and surface; the Haster Basin Park at 12952 Lampson Avenue to replace playground equipment and surface on city park property, and replace park restrooms with a pre-fabricated structure for two restroom stalls adjacent to the playground; and the West Haven Park at 12252 West Street to replace park restrooms with a new prefabricated building that will have four restroom stalls; and
The City Manager, or designee, be authorized to execute the Grant Agreement, including making any minor modifications as needed.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None

-6- 05/09/23
APPROVAL OF AMENDMENT NO. 3 TO THE AGREEMENT WITH SOUTHERN

COUNTIES OIL COMPANY TO PROVIDE FUEL AND FUEL MANAGEMENT FOR CITY VEHICLES (F: 55-SOUTHERN COUNTIES OIL COMPANY)

Following staff introduction, it was moved by Mayor Pro Tem Brietigam, seconded by Council Member O’Neill that:

Bidding be dispens ed in the best interest of the City pursuant to Garden Grove Municipal Code 2.50.060(G);
Amendment No. 3 to extend the term of the contract for one year with Southern Counties Oil Co. (SC Fuels), in the amount of $1,000,000 for the purchase of fuel for city vehicles and equipment, be approved; and
The City Manager be authorized to execute the agreement, and make minor modifications as appropriate thereto, on behalf of the City.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None

AWARD A CONTRACT TO WEST YOST ASSOCIATES FOR PROFESSIONAL

ENGINEERING SERVICES FOR THE CITY OF GARDEN GROVE CHAPMAN AND DALE WATER IMPROVEMENT PROJECT, CP NO. 1361000 (F: 55-WEST YOST

ASSOCIATES)

Following staff introduction, it was moved by Council Member O’Neill, seconded by Council Member Klopfenstein that:

A contract be awarded to West Yost Associates, in the amount of $299,898, for providing professional engineering services for the Chapman and Dale Water Improvement Project, CP No. 1361000; and
The City Manager be authorized to execute the agreement on behalf of the City and approve minor modifications as needed.

The motion carried by a 7-0 vote as follows:

Ayes: (7) O’Neill, Tran, DoVinh, Klopfenstein, Nguyen,
Brietigam, Jones
Noes: (0) None

-7- 05/09/23

MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY MANAGER

Council Member Tran commented on attending the General Assembly for the Southern California Association of Governments, and noted grants are available for eligible residents and businesses from Verizon and Southern California Edison. She also expressed her appreciation for the City Manager’s Office for their guidance and explanation regarding the additional costs for the HVAC system at the GEM Theater.

Council Member DoVinh encouraged people who need assistance with their energy costs to connect with Community Action Partnership, which is located at 11870 Monarch Street, Garden Grove, and phone number is 714-897-6670. The Community Action Partnership is a long time resource in Orange County that has helped many families, and provides for assistance with energy bills and retrofitting through grant funds from the state and federal government. Please note that grants have specific income eligibility requirements and deadlines.

City Attorney Sandoval stated that there was no reportable action on the closed session matters.

ADJOURNMENT

At 7:13 p.m., Mayor Jones adjourned the meeting. The next Regular City Council Meeting will be held on Tuesday, May 23, 2023, at 5:30 p.m. at the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, California.

Teresa Pomeroy
City Clerk

Agenda Item - 3.g.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Patricia Song
Dept.: City Manager Dept.: Finance
Subject: Receive and file warrants.
(Action Item)
Date: 5/23/2023
Attached are the warrants recommended to be received and filed.

ATTACHMENTS:

Description Upload Date Type File Name
Warrants 5/18/2023 Warrants 05122023_PR.pdf

City of Garden Grove
Certificate of Warrants
Register Date:

May 18, 2023
This is to certify the demands covered by EFT numbers 00022659 through 00023288 and check numbers 00185359 through 00185366 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures.

Note:

Finance Director
Patricia Song

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 2
PY - Payroll
Check Type: CHK
Check Vendor # Vendor Name Issue Date Check Amount
00185359 E00977 BELAIR, DIANE 05/18/2023 $2,453.28 00185360 E05043 BARRAGAN, AUDREY A 05/18/2023 $334.61 00185361 E05105 RODRIGUEZ, ROGER 05/18/2023 $654.94 00185362 E05111 NGUYEN, HAU D 05/18/2023 $101.98 00185363 E05098 BARNESE, VINCENZO A 05/18/2023 $2,628.75 00185364 E03529 ROCHA, MICHAEL F 05/18/2023 $2,772.68 00185365 E05067 SANCHEZ, MARTIN 05/18/2023 $728.40 00185366 E03446 JIMENEZ, VIDAL 05/18/2023 $1,812.03 CHK - Total $11,486.67
Check Type: EFT
Check Vendor # Vendor Name Issue Date Check Amount
00022659 E03973 AVILA, VERONICA 05/18/2023 $2,772.70 00022660 E04755 BRIETIGAM III, GEORGE S 05/18/2023 $632.18 00022661 E02788 DAVIS, JEFFREY P 05/18/2023 $1,733.97 00022662 E05080 DOVINH, JOSEPH T 05/18/2023 $599.18 00022663 E04994 GREENUP, BREANNA C 05/18/2023 $911.60 00022664 E00803 HADDAD, PAMELA M 05/18/2023 $2,040.62 00022665 E03612 JONES, STEVEN R 05/18/2023 $306.56 00022666 E04442 KIM, LISA L 05/18/2023 $5,441.42 00022667 E04131 KIM, NOELLE N 05/18/2023 $3,080.09 00022668 E04536 KLOPFENSTEIN, STEPHANIE L 05/18/2023 $474.67 00022669 E05072 LOPEZ, CARLOS 05/18/2023 $1,885.32 00022670 E02787 MORAN, MARIE L 05/18/2023 $2,850.07 00022671 E04537 NGUYEN, KIM B 05/18/2023 $596.79 00022672 E04534 ONEILL, JOHN R 05/18/2023 $645.85 00022673 E04528 PARK, SHAWN S 05/18/2023 $2,792.35 00022674 E04443 POLLOCK, AMANDA M 05/18/2023 $2,027.58 00022675 E06945 POMEROY, TERESA L 05/18/2023 $4,115.27 00022676 E01964 PULIDO, ANA E 05/18/2023 $4,598.97 00022677 E05057 SATO, MICHI L 05/18/2023 $2,509.87 00022678 E00564 STIPE, MARIA A 05/18/2023 $6,033.48 00022679 E03715 THAI, KRISTY H 05/18/2023 $2,521.37 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 3
Check Vendor # Vendor Name Issue Date Check Amount
00022680 E05079 TRAN, CINDY NGOC 05/18/2023 $646.07 00022681 E03983 VASQUEZ, LIZABETH C 05/18/2023 $2,580.29 00022682 E04971 VITAL, ANDREA 05/18/2023 $1,789.03 00022683 E04230 WIMMER, MISSY M 05/18/2023 $1,607.87 00022684 E04944 ANDERSON CAMBA, ASHLEIGH R 05/18/2023 $2,190.95 00022685 E04764 BRADLEY, JANNA K 05/18/2023 $2,620.54 00022686 E03766 CERDA, MARY C 05/18/2023 $2,290.07 00022687 E04673 HART, BRANDI M 05/18/2023 $938.85 00022688 E04363 KWAN, LIANE Y 05/18/2023 $3,656.74 00022689 E01985 LEE, JANY H 05/18/2023 $4,291.29 00022690 E03420 PROCTOR, SHERRILL A 05/18/2023 $2,500.69 00022691 E05078 SANCHEZ, GIOVANNI P 05/18/2023 $2,101.63 00022692 E04417 STEPHENSON, CAITLYN M 05/18/2023 $3,347.42 00022693 E02115 STOVER, LAURA J 05/18/2023 $5,363.01 00022694 E05082 YIN, ARTHUR 05/18/2023 $2,106.46 00022695 E04445 BROWN, KAREN J 05/18/2023 $1,064.13 00022696 E03313 BUI, AI N 05/18/2023 $1,465.59 00022697 E05068 CASTELLON, ALVARO A 05/18/2023 $4,228.41 00022698 E04961 CHAO, VICTORIA 05/18/2023 $1,601.21 00022699 E03686 CHAVEZ, JAIME F 05/18/2023 $1,682.30 00022700 E03760 CHUNG, JANET J 05/18/2023 $2,823.09 00022701 E05094 CORTEZ, ELIZABETH M. 05/18/2023 $2,100.28 00022702 E04957 CURTSEIT, MARIA 05/18/2023 $2,010.94 00022703 E04960 FUKAZAWA, KEISUKE 05/18/2023 $2,085.56 00022704 E05055 GAMINO, LINDA M 05/18/2023 $1,411.24 00022705 E03134 GARCIA, SYLVIA 05/18/2023 $2,687.73 00022706 E03877 GOMEZ, STEVEN E 05/18/2023 $1,248.55 00022707 E03016 HERNANDEZ, GARY F 05/18/2023 $1,774.99 00022708 E04569 HOFFMAN, CORINNE L 05/18/2023 $2,454.22 00022709 E04968 HONG, SEUNGBUM 05/18/2023 $1,721.66 00022710 E04959 LE, KENNETH H 05/18/2023 $1,488.66 00022711 E00057 MANALANSAN, NEAL M 05/18/2023 $2,135.42 00022712 E01668 MAY, ROBERT W 05/18/2023 $1,689.56 00022713 E01393 MENDEZ, ANGELA M 05/18/2023 $2,128.97 00022714 E03628 MENDOZA, CHRISTI C 05/18/2023 $2,611.12 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 4
Check Vendor # Vendor Name Issue Date Check Amount
00022715 E04958 NGO, TINA 05/18/2023 $2,687.13 00022716 E04838 NIGATU, SELAMAWIT 05/18/2023 $2,806.04 00022717 E02429 PHAM, ANH 05/18/2023 $1,858.09 00022718 E03610 RAMIREZ, EVA 05/18/2023 $2,105.07 00022719 E04973 RAMOS, NANCY 05/18/2023 $2,937.77 00022720 E05097 RODRIGUEZ, SEBASTIAN 05/18/2023 $2,004.04 00022721 E03539 SEGAWA, SANDRA E 05/18/2023 $3,823.72 00022722 E04780 SONG, YUAN 05/18/2023 $7,277.80 00022723 E04859 VO, MY TRA 05/18/2023 $3,110.60 00022724 E03433 WESTON, RETA J 05/18/2023 $1,160.35 00022725 E04674 WHITTAKER DEGEN, HELEN E 05/18/2023 $785.89 00022726 E04527 YOO, MEENA 05/18/2023 $2,259.57 00022727 E04493 ANDREWS, STEVEN F 05/18/2023 $2,648.19 00022728 E00845 CHANG, TERENCE S 05/18/2023 $3,148.51 00022729 E05091 ENCISO, MARIA VERONICA M 05/18/2023 $2,030.40 00022730 E03498 ESPINOZA, VERNA L 05/18/2023 $2,661.12 00022731 E04523 GALLO, CESAR 05/18/2023 $3,238.41 00022732 E04415 GOLD, ANNA L 05/18/2023 $2,187.01 00022733 E04713 HINGCO, ERNIE E 05/18/2023 $2,059.62 00022734 E02617 KLOESS, GEOFFREY A 05/18/2023 $4,330.82 00022735 E03571 MORAGRAAN, RACHOT 05/18/2023 $4,121.47 00022736 E05071 OCHOA, NICOLAS E 05/18/2023 $2,479.19 00022737 E01277 PROFFITT, NOEL J 05/18/2023 $3,675.77 00022738 E01901 RAO, ANAND V 05/18/2023 $12,247.82 00022739 E05027 SANCHEZ MENDOZA, ALFREDO 05/18/2023 $2,128.42 00022740 E05073 SEYMOUR, DAVID M 05/18/2023 $893.33 00022741 E04395 SWANSON, MATTHEW T 05/18/2023 $2,026.30 00022742 E01674 VALENZUELA, ANTHONY 05/18/2023 $1,749.94 00022743 E00809 VICTORIA, ROD T 05/18/2023 $2,559.17 00022744 E03014 WILDER, CANDY G 05/18/2023 $2,286.64 00022745 E03509 WINSTON, TERREL KEITH 05/18/2023 $3,208.95 00022746 E03725 ABU HAMDIYYAH, AMEENAH 05/18/2023 $2,099.21 00022747 E02996 ASHLEIGH, JULIE A 05/18/2023 $2,124.16 00022748 E03161 AUSTIN, MICHAEL G 05/18/2023 $1,269.84 00022749 E05099 BECK, CRAIG A 05/18/2023 $4,012.32 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 5
Check Vendor # Vendor Name Issue Date Check Amount
00022750 E03601 CHUNG, CHRISTOPHER 05/18/2023 $3,110.51 00022751 E00128 CRAMER, RITA M 05/18/2023 $2,774.11 00022752 E04394 DAHLHEIMER, BRYSON T 05/18/2023 $2,467.26 00022753 E04879 DAKE, RYAN J 05/18/2023 $2,301.94 00022754 E04578 DENT, DAVID A 05/18/2023 $4,636.21 00022755 E03531 HERNANDEZ, RALPH V 05/18/2023 $2,392.94 00022756 E04855 HERRERA JR, ARMANDO 05/18/2023 $486.42 00022757 E03410 HODSON, AARON J 05/18/2023 $2,328.64 00022758 E04716 KASKLA, PRIIT J 05/18/2023 $2,506.32 00022759 E04490 LY, HUONG Q 05/18/2023 $2,389.45 00022760 E04194 MARTINEZ, MARIA L 05/18/2023 $2,843.87 00022761 E03044 MOORE, JUDITH A 05/18/2023 $2,237.85 00022762 E04635 NGUYEN, PHU T 05/18/2023 $4,100.71 00022763 E02842 PARRA, MARIA C 05/18/2023 $3,541.40 00022764 E04992 ROBLES, ALFONSO 05/18/2023 $2,487.44 00022765 E04862 TRAN, JAKE P 05/18/2023 $2,059.02 00022766 E05048 TUONG, NGHIA T 05/18/2023 $2,268.12 00022767 E05053 VU, VINNY X 05/18/2023 $1,757.22 00022768 E03643 ALVARADO, YOLANDA A 05/18/2023 $1,895.72 00022769 E05009 ALVAREZ, CYNTHIA 05/18/2023 $617.08 00022770 E04390 AMBRIZ, STEPHANIE 05/18/2023 $513.09 00022771 E04978 AVINA, MIKAYLA M 05/18/2023 $576.79 00022772 E04771 BAILOR, REBECCA J 05/18/2023 $535.53 00022773 E04988 BAUTISTA, BRENDA 05/18/2023 $2,036.59 00022774 E04262 BEARD, ALEX C 05/18/2023 $808.27 00022775 E04929 BENITEZ, LIZBETH 05/18/2023 $446.14 00022776 E02658 CAMARENA, RACHEL M 05/18/2023 $2,270.65 00022777 E01588 CAMARENA, RENE 05/18/2023 $2,393.63 00022778 E01902 CASILLAS, VICTORIA M 05/18/2023 $2,499.46 00022779 E05101 CASTANEDA, LILIANA 05/18/2023 $400.62 00022780 E05058 CATAQUIZ, CHARLIZE N 05/18/2023 $433.40 00022781 E03304 CHUMACERO, DEANNA M 05/18/2023 $1,307.51 00022782 E04611 CROSS, AMANDA D 05/18/2023 $2,026.17 00022783 E04688 DELGADO CHAVEZ, MARLY 05/18/2023 $175.27 00022784 E04653 DIAZ, GABRIELA 05/18/2023 $805.79 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 6
Check Vendor # Vendor Name Issue Date Check Amount
00022785 E05013 DINH, TIFFANY 05/18/2023 $524.44 00022786 E05090 ESCARENO, MELISSA 05/18/2023 $544.07 00022787 E02120 FRAUSTO, LUIZ F 05/18/2023 $317.81 00022788 E04679 FREEMAN, MARK C 05/18/2023 $3,646.73 00022789 E05019 FUENTES, DIANA 05/18/2023 $530.43 00022790 E04481 GARCIA, JARED D 05/18/2023 $478.27 00022791 E04253 GARCIA, VANESSA L 05/18/2023 $559.31 00022792 E05069 GARCIA, VERONICA 05/18/2023 $159.33 00022793 E03337 GODDARD, JENNIFER DANIELLE 05/18/2023 $2,766.79 00022794 E04982 GONZALEZ, KATHERYN 05/18/2023 $547.14 00022795 E00940 GRANT, JACOB R 05/18/2023 $6,748.39 00022796 E04967 HASHEMI, SETAREH 05/18/2023 $521.84 00022797 E05032 LEE, JASON J 05/18/2023 $525.67 00022798 E04682 LOPEZ, KALYSTA N 05/18/2023 $58.27 00022799 E03603 MA AE, ELAINE M 05/18/2023 $3,287.95 00022800 E01552 MEDINA, JESUS 05/18/2023 $1,804.06 00022801 E00455 MEDINA, JUAN 05/18/2023 $2,416.10 00022802 E04925 MENDOZA, JESSICA 05/18/2023 $291.36 00022803 E02808 MONTANCHEZ, JOHN A 05/18/2023 $5,929.35 00022804 E05022 MUNOZ, JULIANNE I 05/18/2023 $63.73 00022805 E05044 NADEAU, RYANN E 05/18/2023 $407.90 00022806 E04947 NGUYEN, ALEXANDER H 05/18/2023 $437.04 00022807 E05052 NGUYEN, RYAN N 05/18/2023 $31.86 00022808 E04391 NICHOLAS, NOEL N 05/18/2023 $1,432.79 00022809 E04931 NODAL, NATALIE 05/18/2023 $174.82 00022810 E00785 OCADIZ HERNANDEZ, GABRIELA 05/18/2023 $3,429.15 00022811 E04965 ORDUNO, SAMANTHA 05/18/2023 $571.55 00022812 E03881 PANGAN, CHRISTIAN 05/18/2023 $165.10 00022813 E03361 PELAYO, JANET E 05/18/2023 $3,922.19 00022814 E04777 PHAN, EDOUARD T 05/18/2023 $378.07 00022815 E03893 PICKRELL, ARIELLE 05/18/2023 $1,766.73 00022816 E02754 REYNOSO, SUGEIRY 05/18/2023 $2,663.10 00022817 E05096 ROCHA ISLAS, CINTHIA R 05/18/2023 $554.20 00022818 E05103 RODRIGUEZ, MATTHEW S 05/18/2023 $783.02 00022819 E03362 ROMERO, MARINA Y 05/18/2023 $2,088.12 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 7
Check Vendor # Vendor Name Issue Date Check Amount
00022820 E04684 ROSALES, MARIA D 05/18/2023 $463.95 00022821 E04614 ROSAS, TANYA 05/18/2023 $493.94 00022822 E04620 SALDIVAR, DIANA 05/18/2023 $301.58 00022823 E01893 SAUCEDO, DANA MARIE 05/18/2023 $2,696.92 00022824 E00925 SCHLUMPBERGER, EMERON J 05/18/2023 $1,079.81 00022825 E04926 SERNA, SAMANTHA M 05/18/2023 $288.39 00022826 E05016 SIERRA, AILEEN S 05/18/2023 $80.12 00022827 E04795 SIEVE, MYCHAELLA J 05/18/2023 $783.12 00022828 E03895 SMITH, REBECCA S 05/18/2023 $159.33 00022829 E04376 SMITH, SARAH L 05/18/2023 $686.14 00022830 E04798 TANG, ETHAN 05/18/2023 $167.31 00022831 E05030 TRIGGS, MARY SHANNON 05/18/2023 $366.73 00022832 E04924 TU, KATHY 05/18/2023 $218.52 00022833 E01396 VALDIVIA, CLAUDIA 05/18/2023 $3,496.96 00022834 E00015 VAN SICKLE, JEFFREY 05/18/2023 $2,660.19 00022835 E04687 VARGAS, SAMANTHA B 05/18/2023 $484.81 00022836 E05017 VARGAS-SERNA, KELLY 05/18/2023 $58.27 00022837 E04118 VENCES, DAISY O 05/18/2023 $95.60 00022838 E03085 VICTORIA, PAUL E 05/18/2023 $1,505.83 00022839 E05018 VILLEGAS, MIA A 05/18/2023 $225.80 00022840 E04609 VIRAMONTES, JACOB D 05/18/2023 $576.35 00022841 E04274 WILMES, DAVID M 05/18/2023 $345.23 00022842 E05070 XOOL VARGAS, RUDY G 05/18/2023 $225.80 00022843 E05076 XU, CHARLIE 05/18/2023 $182.10 00022844 E03819 ALAMILLO, MARCOS R 05/18/2023 $5,637.17 00022845 E03712 ALARCON, CLAUDIA 05/18/2023 $3,575.20 00022846 E03616 ALCARAZ, MARIA A 05/18/2023 $2,546.66 00022847 E00121 ALLISON, WILLIAM 05/18/2023 $5,510.31 00022848 E04873 ALVARADO, MADELINE M 05/18/2023 $1,890.05 00022849 E04080 ALVAREZ BROWN, RICHARD A 05/18/2023 $3,338.90 00022850 E05028 AMAYA, JOSE J 05/18/2023 $2,257.36 00022851 E03011 ANDERSON, BOBBY B 05/18/2023 $3,398.17 00022852 E05040 ARCHULETA, ANDREW M 05/18/2023 $2,419.29 00022853 E01234 ARELLANO, PEDRO R 05/18/2023 $4,245.64 00022854 E04875 ARROYO, SANDRA M 05/18/2023 $2,148.16 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 8
Check Vendor # Vendor Name Issue Date Check Amount
00022855 E04497 ASHBAUGH, TIMOTHY R 05/18/2023 $3,145.56 00022856 E03397 ASHBY, PAUL W 05/18/2023 $3,572.55 00022857 E04719 ATWOOD, MARIA S 05/18/2023 $2,105.16 00022858 E04613 AVALOS JR, FRANCISCO 05/18/2023 $2,335.51 00022859 E04550 BAEK, SHARON S 05/18/2023 $2,478.47 00022860 E05062 BAEZ, JASMIN 05/18/2023 $588.24 00022861 E04209 BAINTO, JUDY A 05/18/2023 $578.01 00022862 E04778 BAKER, COLLIN E 05/18/2023 $2,536.08 00022863 E03005 BANKSON, JOHN F 05/18/2023 $4,201.94 00022864 E04645 BARRAZA, RENE 05/18/2023 $3,457.64 00022865 E05041 BARRIOS-ROA, JAYDE D. 05/18/2023 $2,201.02 00022866 E04432 BEHZAD, JOSHUA K 05/18/2023 $2,749.15 00022867 E04951 BELLO, ANGELICA 05/18/2023 $2,068.06 00022868 E03006 BELTHIUS, LISA A 05/18/2023 $394.70 00022869 E04976 BELTHIUS, TYLER E 05/18/2023 $776.64 00022870 E04753 BERENGER, BEAU A 05/18/2023 $4,275.30 00022871 E03296 BERESFORD, EVAN S 05/18/2023 $4,095.26 00022872 E01604 BERLETH, RYAN S 05/18/2023 $2,353.66 00022873 E03443 BLUM, JAMES A 05/18/2023 $3,085.16 00022874 E03363 BOWEN, GENA M 05/18/2023 $1,842.81 00022875 E04767 BOWMAN, TROY F 05/18/2023 $3,027.01 00022876 E04963 BOYENS III, ROBERT 05/18/2023 $2,906.97 00022877 E00946 BRAME, KAREN D 05/18/2023 $2,196.29 00022878 E04803 BRANTNER, BRITTANEE N 05/18/2023 $1,648.02 00022879 E03380 BROWN, JEFFREY A 05/18/2023 $6,994.18 00022880 E03968 BRUNICK, CARISSA L 05/18/2023 $1,555.09 00022881 E05074 BUJANONDA, CHANON 05/18/2023 $2,948.92 00022882 E02031 BURILLO, RICHARD O 05/18/2023 $5,145.26 00022883 E03972 BUSTILLOS, RYAN V 05/18/2023 $2,954.37 00022884 E05077 CAGLE, RONALD L 05/18/2023 $1,662.60 00022885 E03964 CAMARA, DANIEL A 05/18/2023 $2,651.22 00022886 E04074 CAMPOS, JESENIA 05/18/2023 $2,309.89 00022887 E03739 CAPPS, THOMAS A 05/18/2023 $2,718.14 00022888 E05002 CARBALLO, MILTON A 05/18/2023 $2,362.78 00022889 E02372 CENTENO, JUAN C 05/18/2023 $5,182.32 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 9
Check Vendor # Vendor Name Issue Date Check Amount
00022890 E03607 CHANG, DAVID Y H 05/18/2023 $3,433.64 00022891 E04867 CHAPPELL, SHYLER R.D. 05/18/2023 $2,765.08 00022892 E03481 CHAURAN HAIRGROVE, TAMMY L 05/18/2023 $2,206.86 00022893 E04498 CHEATHAM, JEROME L 05/18/2023 $2,909.40 00022894 E01541 CHO, HAN J 05/18/2023 $3,504.20 00022895 E03423 CHOWDHURY, JACINTA F 05/18/2023 $1,830.97 00022896 E04414 CHUNG, RANDY G 05/18/2023 $267.86 00022897 E00003 CIBOSKY, COURTNEY P 05/18/2023 $3,162.88 00022898 E04539 CLASBY JR, BRIAN M 05/18/2023 $124.76 00022899 E04872 CORNETT, KRISTINA L 05/18/2023 $1,757.05 00022900 E04832 CORTEZ JR, DARRYL B 05/18/2023 $3,353.88 00022901 E04666 CORTEZ, JULIO C 05/18/2023 $3,253.55 00022902 E01875 COUGHRAN, ADAM B 05/18/2023 $0.00 00022903 E01796 COULTER, GARY L 05/18/2023 $3,219.26 00022904 E04555 CRUZ, REYNA 05/18/2023 $1,957.00 00022905 E01364 DALTON, BRIAN D 05/18/2023 $4,264.80 00022906 E04874 DANG, JOHN 05/18/2023 $902.53 00022907 E04503 DAVILA, ISAAC 05/18/2023 $2,657.77 00022908 E04431 DE ALMEIDA LOPES, NICHOLAS A 05/18/2023 $4,868.02 00022909 E04731 DE PADUA, TANNER C 05/18/2023 $3,410.43 00022910 E03691 DELGADO JR, JUAN L 05/18/2023 $4,435.30 00022911 E03395 DIX, JENNIFER A 05/18/2023 $2,660.62 00022912 E05088 DOAN, THOMMY 05/18/2023 $60.40 00022913 E02313 DOSCHER, RONALD A 05/18/2023 $2,557.75 00022914 E04586 DOVEAS, CHRISTOPHER C 05/18/2023 $423.75 00022915 E04281 DRISCOLL, RUSSELL B 05/18/2023 $2,147.00 00022916 E04844 DUARTE, TAYLOR M 05/18/2023 $3,304.78 00022917 E04720 DUDLEY, BROC D 05/18/2023 $3,016.72 00022918 E03625 EARLE, CHRISTOPHER M 05/18/2023 $3,457.27 00022919 E03740 EL FARRA, AMIR A 05/18/2023 $5,858.38 00022920 E03927 ELHAMI, MICHAEL K 05/18/2023 $5,538.00 00022921 E03933 ELIZONDO, BENJAMIN M 05/18/2023 $3,353.65 00022922 E04016 ELIZONDO, FLOR DE LIS 05/18/2023 $2,396.21 00022923 E01598 ELSOUSOU, HELENA 05/18/2023 $3,059.29 00022924 E02708 ENRIQUEZ, JOHN G 05/18/2023 $1,219.64 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 10
Check Vendor # Vendor Name Issue Date Check Amount
00022925 E02734 ESCALANTE, OTTO J 05/18/2023 $6,381.55 00022926 E04334 ESCOBEDO, JOSHUA N 05/18/2023 $3,536.26 00022927 E02724 ESTLOW, STEPHEN C 05/18/2023 $3,919.98 00022928 E04358 ESTRADA MONSANTO, MICHELLE N 05/18/2023 $2,820.41 00022929 E04748 FAJARDO, JESUS 05/18/2023 $0.00 00022930 E04303 FERREIRA JR, HECTOR 05/18/2023 $3,065.67 00022931 E01663 FERRIN, KORY C 05/18/2023 $4,139.55 00022932 E03976 FIGUEREDO, GEORGE R 05/18/2023 $4,287.52 00022933 E04774 FLINN, PATRICIA C 05/18/2023 $2,957.25 00022934 E02887 FOSTER, VICTORIA M 05/18/2023 $2,011.85 00022935 E04033 FRANCISCO, KATHERINE M 05/18/2023 $2,337.73 00022936 E02963 FRANKS, JAMES D 05/18/2023 $3,114.50 00022937 E04747 FRESENIUS, ROBERT D 05/18/2023 $2,505.51 00022938 E00903 FRUTOS, VERONICA 05/18/2023 $2,453.14 00022939 E04729 GARCIA, JOSEPH A 05/18/2023 $2,282.85 00022940 E03086 GARCIA, PETE 05/18/2023 $5,018.88 00022941 E03659 GARNER, AMANDA B 05/18/2023 $978.40 00022942 E02606 GEORGE, DAVID L 05/18/2023 $2,152.81 00022943 E04351 GERDIN, MICHAEL E 05/18/2023 $3,111.69 00022944 E04542 GIFFORD, ROBERT J 05/18/2023 $4,622.47 00022945 E04658 GIRGENTI, BRIAN C 05/18/2023 $4,485.76 00022946 E04401 GLEASON, SEAN M 05/18/2023 $3,122.89 00022947 E04917 GOMEZ, JESUS 05/18/2023 $2,199.44 00022948 E04863 GONZALEZ JR, GONZALO 05/18/2023 $3,600.00 00022949 E05003 HA, DANNY 05/18/2023 $2,607.07 00022950 E04732 HADDEN, TRAVIS J 05/18/2023 $3,224.67 00022951 E04787 HALEY, KYLE N 05/18/2023 $2,093.25 00022952 E03527 HALLER, TROY 05/18/2023 $5,032.77 00022953 E03402 HEINE, STEVEN H 05/18/2023 $4,292.65 00022954 E02469 HERRERA, JOSE D 05/18/2023 $6,682.01 00022955 E04244 HINGCO, PINKY C 05/18/2023 $2,532.36 00022956 E03713 HOLLOWAY, WILLIAM T 05/18/2023 $5,680.19 00022957 E04739 HOWARD, JASON A 05/18/2023 $3,255.58 00022958 E04654 HURLEY, KIRK P 05/18/2023 $2,910.49 00022959 E04089 HUTCHINS, DONALD J 05/18/2023 $3,679.87 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 11
Check Vendor # Vendor Name Issue Date Check Amount
00022960 E03815 HUYNH, AI KELLY 05/18/2023 $2,388.78 00022961 E03559 HUYNH, THI A 05/18/2023 $3,052.36 00022962 E04915 ITURRALDE, JENNIFER L 05/18/2023 $1,446.72 00022963 E04583 JENSEN, MICHAEL J 05/18/2023 $5,064.64 00022964 E02935 JENSEN, NICKOLAS K 05/18/2023 $3,899.73 00022965 E04587 JIMENEZ JR, EFRAIN A 05/18/2023 $3,090.52 00022966 E04781 JIMENEZ TAVAREZ, SERGIO J 05/18/2023 $2,233.55 00022967 E04655 JOHNSON, CODY M 05/18/2023 $2,860.62 00022968 E03368 JOHNSON, JASON L 05/18/2023 $4,861.47 00022969 E03831 JORDAN, GERALD F 05/18/2023 $4,588.89 00022970 E04610 JORDAN, VICTORIA A 05/18/2023 $282.15 00022971 E04444 JULIENNE, PATRICK R 05/18/2023 $4,082.18 00022972 E04460 KAISER, GEORGE R 05/18/2023 $1,124.87 00022973 E04559 KELLEY, KRISTOFER D 05/18/2023 $5,175.74 00022974 E04353 KEUILIAN, SHELBY 05/18/2023 $2,276.51 00022975 E04663 KIM, CHAD B 05/18/2023 $2,547.70 00022976 E04538 KIMBERLY, ALLYSON L 05/18/2023 $1,784.43 00022977 E03932 KIVLER, ROBERT J 05/18/2023 $2,854.23 00022978 E03389 KOLANO, JOSEPH L 05/18/2023 $3,853.16 00022979 E03294 KOVACS, LEA K 05/18/2023 $4,034.73 00022980 E05000 KOVACS, TIMOTHY M 05/18/2023 $3,155.29 00022981 E04669 KOVACS, TIMOTHY P 05/18/2023 $4,788.74 00022982 E03484 KUNKEL, PETER M 05/18/2023 $5,206.14 00022983 E04804 LADD, LAUREN M 05/18/2023 $2,171.77 00022984 E04857 LANG, MICHAEL J 05/18/2023 $4,340.17 00022985 E03511 LAZENBY, NICHOLAS A 05/18/2023 $4,447.04 00022986 E04877 LE, BAO TINH THI 05/18/2023 $2,012.72 00022987 E04021 LEE, RAPHAEL M 05/18/2023 $4,445.60 00022988 E04970 LEIVA, EDUARDO C 05/18/2023 $5,459.50 00022989 E03488 LEYVA, ERICK 05/18/2023 $4,281.13 00022990 E04541 LINK, DEREK M 05/18/2023 $3,864.97 00022991 E00030 LOERA JR, RAFAEL 05/18/2023 $4,474.02 00022992 E05033 LOFFLER, CHARLES H 05/18/2023 $5,853.82 00022993 E02645 LOPEZ, DAVID 05/18/2023 $3,668.10 00022994 E05066 LORD, MARK A 05/18/2023 $4,343.89 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 12
Check Vendor # Vendor Name Issue Date Check Amount
00022995 E04581 LOWEN, BRADLEY A 05/18/2023 $3,186.79 00022996 E04761 LUCATERO, JESSE A 05/18/2023 $3,480.32 00022997 E00027 LUKAS, STEVEN W 05/18/2023 $2,316.08 00022998 E04048 LUX, ROBERT D 05/18/2023 $2,611.41 00022999 E03663 LUX, RYAN M 05/18/2023 $4,413.10 00023000 E04772 LY, LINDALINH THU 05/18/2023 $1,870.34 00023001 E04661 MACHUCA, ROBERTO 05/18/2023 $3,735.66 00023002 E03752 MACY, TAYLOR A 05/18/2023 $3,285.42 00023003 E04532 MANIACI, GIANLUCA F 05/18/2023 $3,872.70 00023004 E04435 MARCHAND, MATTHEW P 05/18/2023 $4,784.74 00023005 E01359 MARTINEZ JR, MARIO 05/18/2023 $4,852.65 00023006 E04974 MARTINEZ, JUANITA PATRICIA 05/18/2023 $2,547.62 00023007 E02792 MATA, RAQUEL D 05/18/2023 $1,210.87 00023008 E04656 MAZON, JORGE L 05/18/2023 $2,791.59 00023009 E02796 MCFARLANE, MARIA C 05/18/2023 $2,229.26 00023010 E06761 MEEKS, REBECCA S 05/18/2023 $3,156.68 00023011 E03826 MEERS, BRYAN J 05/18/2023 $4,324.17 00023012 E02655 MENDOZA CAMPOS, MELISSA 05/18/2023 $2,743.70 00023013 E04402 MERRILL, KENNETH E 05/18/2023 $656.59 00023014 E03965 MIHALIK, DANNY J 05/18/2023 $4,311.52 00023015 E04865 MORIN, LINDA M 05/18/2023 $3,212.07 00023016 E04352 MORSE, JEREMY N 05/18/2023 $4,372.87 00023017 E01940 MORTON, NATHAN D 05/18/2023 $4,762.83 00023018 E04454 MOSER, MICHAEL A 05/18/2023 $1,891.40 00023019 E03929 MURILLO JR, RAUL 05/18/2023 $5,278.57 00023020 E04626 MURO, JASON M 05/18/2023 $3,399.02 00023021 E04577 MUSCHETTO, PATRICK J 05/18/2023 $2,047.58 00023022 E03422 NADOLSKI, THOMAS R 05/18/2023 $2,568.75 00023023 E05084 NAKANO HITZKE, SARAH V 05/18/2023 $0.00 00023024 E04111 NEELY, JACOB J 05/18/2023 $2,226.41 00023025 E02813 NGUYEN, TRINA T 05/18/2023 $1,919.02 00023026 E04540 NIKOLIC, ADAM C 05/18/2023 $4,472.81 00023027 E05054 NUNEZ, BREANNE S 05/18/2023 $2,188.53 00023028 E03350 OLIVO, JOSHUA T 05/18/2023 $4,288.79 00023029 E04035 ORTIZ, STEVEN TRUJILLO 05/18/2023 $2,986.65 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 13
Check Vendor # Vendor Name Issue Date Check Amount
00023030 E03427 PANELLA, JOSEPH N 05/18/2023 $4,553.77 00023031 E04910 PAQUA, BRANDON J 05/18/2023 $2,342.14 00023032 E01948 PARK, BRANDY J 05/18/2023 $2,874.75 00023033 E02995 PAYAN, CRISTINA V 05/18/2023 $2,384.71 00023034 E00824 PAYAN, LUIS A 05/18/2023 $4,932.03 00023035 E04843 PEREZ, EMMANUEL 05/18/2023 $3,449.80 00023036 E00145 PERKINS, JASON S 05/18/2023 $4,949.83 00023037 E04429 PHAM, PHILLIP H 05/18/2023 $3,864.73 00023038 E06938 PLUARD, DOUGLAS A 05/18/2023 $5,653.99 00023039 E03299 POLOPEK, COREY T 05/18/2023 $3,815.66 00023040 E05050 QUANG, DENNIS 05/18/2023 $2,425.45 00023041 E04788 QUIROZ, LUIS A 05/18/2023 $2,004.70 00023042 E05100 RAABE, MATTHEW A 05/18/2023 $2,559.84 00023043 E03967 RAMIREZ OROZCO, SINDY 05/18/2023 $3,162.97 00023044 E04955 RAMIREZ, KAYLYN C 05/18/2023 $2,176.93 00023045 E03390 RAMIREZ, LUIS F 05/18/2023 $3,987.08 00023046 E05021 RAMIREZ, TERRA M 05/18/2023 $3,073.29 00023047 E05049 RAMOS, DAVID N 05/18/2023 $2,682.77 00023048 E04914 RAMOS, RODOLFO B 05/18/2023 $537.53 00023049 E03217 RANEY, JOHN E 05/18/2023 $5,435.94 00023050 E04941 RASMUSSEN, TRENTON L 05/18/2023 $2,023.12 00023051 E04659 REED, THOMAS S 05/18/2023 $3,957.39 00023052 E03486 REYES, RON A 05/18/2023 $3,287.45 00023053 E04911 RICHARDS, BRYANT D 05/18/2023 $2,257.19 00023054 E04437 RICHMOND, RYAN R 05/18/2023 $4,184.92 00023055 E04860 ROCHA, RUDY A 05/18/2023 $720.76 00023056 E04738 RODRIGUEZ, DANIEL 05/18/2023 $3,095.14 00023057 E04082 RODRIGUEZ, JENNIFER M 05/18/2023 $2,474.01 00023058 E05001 RODRIGUEZ, RYAN ELIJAH 05/18/2023 $2,790.26 00023059 E04438 ROGERS, CHRISTIN E 05/18/2023 $3,651.47 00023060 E04385 ROJAS, ASHLEY C 05/18/2023 $2,220.29 00023061 E04507 ROMBOUGH, JENNIFER V 05/18/2023 $2,105.68 00023062 E04552 RUZIECKI, ERIC T 05/18/2023 $3,681.76 00023063 E02845 SALAZAR, SEAN M 05/18/2023 $3,341.02 00023064 E04845 SALGADO JR., ALFREDO 05/18/2023 $2,409.89 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 14
Check Vendor # Vendor Name Issue Date Check Amount
00023065 E03297 SAMOFF, TANYA L 05/18/2023 $2,857.38 00023066 E02646 SANTANA, LINO G 05/18/2023 $8,726.98 00023067 E05086 SEELY, BRITTANY L 05/18/2023 $451.61 00023068 E03035 SEYMOUR, SUSAN A I 05/18/2023 $2,627.32 00023069 E04282 SHELGREN, CHRISTOPHER M 05/18/2023 $4,793.78 00023070 E04616 SHIPLEY, AARON T 05/18/2023 $2,604.15 00023071 E02937 SHORROW, NICOLE D 05/18/2023 $3,229.57 00023072 E04864 SILVA, LEVI JOENIEL 05/18/2023 $2,341.31 00023073 E04576 SIMONS, SHAYLEN L 05/18/2023 $2,720.32 00023074 E04934 SLETTVET, HEATHER P 05/18/2023 $3,265.74 00023075 E02587 SOSEBEE, DANNY J 05/18/2023 $2,376.65 00023076 E03563 SPELLMAN, MARSHA D 05/18/2023 $3,147.04 00023077 E04500 STAAL, GAREY D 05/18/2023 $3,650.89 00023078 E03218 STARNES, CHARLES W 05/18/2023 $8,292.02 00023079 E03761 STEPHENSON III, ROBERT M 05/18/2023 $9,405.24 00023080 E04584 STROUD, BRIAN T 05/18/2023 $4,477.94 00023081 E02979 TESSIER, PAUL M 05/18/2023 $3,860.15 00023082 E04449 TRAN, SPENCER T 05/18/2023 $2,695.52 00023083 E02982 VAICARO, VINCENTE J 05/18/2023 $4,608.36 00023084 E03053 VALENCIA, EDGAR 05/18/2023 $3,760.93 00023085 E04667 VAUGHN, CALEB I 05/18/2023 $465.18 00023086 E04977 VAZQUEZ, BRIAN M 05/18/2023 $668.41 00023087 E04434 VELLANOWETH, KIMBRA S 05/18/2023 $2,282.41 00023088 E04903 VIGIL, DANIEL C 05/18/2023 $2,490.26 00023089 E03022 VU, TUONG-VAN NGUYEN 05/18/2023 $2,829.15 00023090 E04730 VU, TYLER D 05/18/2023 $60.40 00023091 E01905 WAINWRIGHT, JONATHAN B 05/18/2023 $4,699.21 00023092 E03220 WARDLE, DENNIS 05/18/2023 $3,486.78 00023093 E03213 WARDLE, SANTA 05/18/2023 $2,294.44 00023094 E04758 WEYKER, CHRYSTAL L 05/18/2023 $1,862.45 00023095 E03930 WHITNEY, CHERYL L 05/18/2023 $2,250.07 00023096 E03305 WIMMER, ROYCE C 05/18/2023 $6,288.54 00023097 E04762 WREN, DANIELLE E 05/18/2023 $2,915.33 00023098 E04763 WRIGHT, SARAH A 05/18/2023 $2,705.95 00023099 E04856 XU, DUO 05/18/2023 $2,479.69 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 15
Check Vendor # Vendor Name Issue Date Check Amount
00023100 E03543 YELENSKY, SHANNON M 05/18/2023 $1,872.01 00023101 E04156 YERGLER, JOHN J 05/18/2023 $4,478.59 00023102 E04722 YNIGUEZ, COLE A 05/18/2023 $2,849.19 00023103 E09942 YOUNG, DAVID C 05/18/2023 $800.32 00023104 E01978 ZMIJA, ADAM D 05/18/2023 $3,699.99 00023105 E04517 AGUIRRE, ALFRED J 05/18/2023 $3,699.46 00023106 E01626 AGUIRRE, ANSELMO 05/18/2023 $2,140.99 00023107 E04451 AGUIRRE, ANTHONY U 05/18/2023 $370.85 00023108 E05087 ALVAREZ, CARLOS J 05/18/2023 $1,729.11 00023109 E04631 ANDREI, IOAN 05/18/2023 $1,190.17 00023110 E04678 BABINSKI IV, SYLVESTER A 05/18/2023 $2,006.81 00023111 E04336 BECERRA, RODOLPHO M 05/18/2023 $2,187.82 00023112 E04972 BECERRA-SAMANIEGO JR, GABRIEL 05/18/2023 $1,863.01 00023113 E01255 BOS, MICHAEL C 05/18/2023 $2,256.73 00023114 E04650 BUCHLER, RAYMOND A 05/18/2023 $1,729.43 00023115 E01584 CANDELARIA, DANIEL J 05/18/2023 $4,557.75 00023116 E04300 CANO, EDGAR A 05/18/2023 $2,512.17 00023117 E03828 CANTRELL, JEFFREY G 05/18/2023 $2,908.19 00023118 E05063 CARRILLO, GEORGE 05/18/2023 $2,478.44 00023119 E03811 CARRISOZA, ALBERT J 05/18/2023 $2,398.71 00023120 E00916 CARTER, PHILLIP J 05/18/2023 $3,457.11 00023121 E04869 CHAVEZ, DAMIAN JESUS 05/18/2023 $753.96 00023122 E04551 CONTRERAS, GABRIELA R 05/18/2023 $2,530.87 00023123 E03518 COTTON, JULIE T 05/18/2023 $1,821.59 00023124 E03807 DE LA ROSA, VINCENT L 05/18/2023 $3,245.25 00023125 E03736 DIBAJ, KAMYAR 05/18/2023 $3,501.78 00023126 E02515 DUVALL, RICK L 05/18/2023 $2,652.92 00023127 E04514 ESPINOZA, ERIC M 05/18/2023 $2,112.32 00023128 E03733 ESPINOZA, JULIA 05/18/2023 $1,327.25 00023129 E05957 FERNANDEZ, ARYANA C 05/18/2023 $532.29 00023130 E03405 FERNANDEZ, CECELIA A 05/18/2023 $1,301.54 00023131 E04997 FLORES, ANTHONY 05/18/2023 $778.51 00023132 E04990 FLORES, MITCHELL C 05/18/2023 $1,522.78 00023133 E05064 FOX, LUCAS 05/18/2023 $739.36 00023134 E05037 GAINES, JEFFREY S 05/18/2023 $830.04 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 16
Check Vendor # Vendor Name Issue Date Check Amount
00023135 E05010 GALVAN, EDGAR 05/18/2023 $0.00 00023136 E04754 GARCIA, ALICIA R 05/18/2023 $1,610.04 00023137 E04677 GIROUARD, CASEY G 05/18/2023 $1,675.58 00023138 E04629 GOMEZ, DIANA 05/18/2023 $1,079.97 00023139 E03341 GONZALEZ, JORGE 05/18/2023 $1,255.97 00023140 E03400 GREENE, MICHAEL R 05/18/2023 $2,369.29 00023141 E03685 GUZMAN, JESSE 05/18/2023 $2,358.70 00023142 E04299 HANSEN, AARON R 05/18/2023 $2,046.85 00023143 E03523 HARO, GLORIA A 05/18/2023 $1,244.89 00023144 E03759 HERNANDEZ, HERMILO 05/18/2023 $1,472.36 00023145 E04622 HOFER, ALICIA M 05/18/2023 $2,222.94 00023146 E02874 HOLMON III, ALBERT J 05/18/2023 $4,021.90 00023147 E04347 HSIEH, NICOLAS C 05/18/2023 $3,601.46 00023148 E03588 HUYNH, HUY HOA 05/18/2023 $2,399.32 00023149 E04831 ILFELD, MATTHEW D 05/18/2023 $1,960.53 00023150 E01907 JACOT, ROSEMARIE 05/18/2023 $2,317.96 00023151 E04296 JOHNSON, ERIC W 05/18/2023 $1,700.55 00023152 E04979 JURADO, MICHAEL 05/18/2023 $1,346.59 00023153 E04470 KAYLOR, BRENT 05/18/2023 $2,678.57 00023154 E04728 KHALIL, MARK M 05/18/2023 $2,172.90 00023155 E04382 KWIATKOWSKI, BRYAN D 05/18/2023 $1,949.57 00023156 E02852 LADNEY, MARK W 05/18/2023 $2,906.75 00023157 E04769 LAMAS, LEONEL A 05/18/2023 $1,058.38 00023158 E03813 LEWIS, SHAN L 05/18/2023 $3,205.05 00023159 E03301 LEYVA, RAUL 05/18/2023 $3,164.38 00023160 E05065 LOMELI, JONATHAN 05/18/2023 $567.33 00023161 E05006 MARQUEZ, STEVEN ADAM 05/18/2023 $1,399.16 00023162 E05364 MARU, NAVIN B 05/18/2023 $3,507.98 00023163 E04665 MEJIA, DIEGO A 05/18/2023 $2,136.11 00023164 E03493 MENDEZ, RIGOBERTO 05/18/2023 $2,737.04 00023165 E04998 MENDOZA, LAURA 05/18/2023 $1,014.27 00023166 E04724 MOORE, DOUGLAS A 05/18/2023 $2,672.72 00023167 E04827 MORELAND, ANDREW J 05/18/2023 $1,670.59 00023168 E04222 MOSS, DANIEL C 05/18/2023 $1,572.44 00023169 E01243 MURRAY JR, WILLIAM E 05/18/2023 $7,618.36 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 17
Check Vendor # Vendor Name Issue Date Check Amount
00023170 E04634 NAVARRO, JUAN C 05/18/2023 $2,910.18 00023171 E04969 ORNELLAS, MICHAEL 05/18/2023 $1,850.68 00023172 E03378 ORTIZ, STEVEN T 05/18/2023 $2,956.59 00023173 E04999 ORTUNO, ANIBAL 05/18/2023 $2,040.04 00023174 E03754 PINKSTON, RICHARD L 05/18/2023 $2,570.91 00023175 E04567 POWELL, AUSTIN H 05/18/2023 $2,720.78 00023176 E03799 QUIROZ, ROLANDO 05/18/2023 $2,663.34 00023177 E05031 RAMIREZ, AACIN 05/18/2023 $2,059.82 00023178 E04572 REED, MELVIN P 05/18/2023 $2,031.47 00023179 E02058 REYES, DELFRADO C 05/18/2023 $1,320.07 00023180 E04295 ROBLES, RAFAEL 05/18/2023 $1,914.29 00023181 E04563 RODRIGUEZ, ADRIANNA M 05/18/2023 $1,245.58 00023182 E05004 RUELAS, SERGIO 05/18/2023 $1,634.88 00023183 E04289 SALDIVAR, RICARDO 05/18/2023 $1,357.34 00023184 E04505 SANTOS, MICHAEL F 05/18/2023 $3,917.39 00023185 E04836 SOTO, WILLIAM A 05/18/2023 $1,823.16 00023186 E05089 STAIR, DEAN T 05/18/2023 $1,014.14 00023187 E03091 SUDDUTH, STEPHEN D 05/18/2023 $3,169.68 00023188 E01625 TAPIA, LUIS A 05/18/2023 $2,973.08 00023189 E04756 TARIN, ALEXIS P 05/18/2023 $2,235.74 00023190 E03239 TAUANU U, STEVE J 05/18/2023 $2,231.87 00023191 E04773 THURMAN JR, EDWIN O 05/18/2023 $1,079.03 00023192 E08679 THURMAN, RODERICK 05/18/2023 $1,946.43 00023193 E04825 TRUJILLO, JOSEPH E 05/18/2023 $1,691.65 00023194 E02482 UPHUS, MARK P 05/18/2023 $4,572.83 00023195 E03681 VASQUEZ, JOSE A 05/18/2023 $4,026.12 00023196 E02942 VERA, EVARISTO 05/18/2023 $2,100.90 00023197 E03727 VERGARA NEAL, ANA G 05/18/2023 $2,978.88 00023198 E05093 VIRAMONTES, ALEXANDRA 05/18/2023 $2,822.51 00023199 E01580 VU, DAI C 05/18/2023 $4,542.38 00023200 E04362 VU, KHANG L 05/18/2023 $3,325.68 00023201 E03414 WILLIAMS, HILLARD J 05/18/2023 $0.00 00023202 E04006 WILLIAMS, RICHARD L 05/18/2023 $2,503.47 00023203 E05023 YNIGUEZ, KARISSA N 05/18/2023 $2,364.94 00023204 E03436 ZIEGLER, RICK S 05/18/2023 $234.15 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 18
Check Vendor # Vendor Name Issue Date Check Amount
00023205 E03917 ALLEN, CHRISTOPHER L 05/18/2023 $72.59 00023206 E04163 AMBRIZ GARCIA, EDWARD D 05/18/2023 $1,469.91 00023207 E04784 BANUELOS, ALEJANDRO 05/18/2023 $2,441.72 00023208 E04063 BERGER, JAN 05/18/2023 $2,537.10 00023209 E00651 BERMUDEZ, ROBERT P 05/18/2023 $3,527.79 00023210 E03495 BLAS, VICTOR T 05/18/2023 $3,215.90 00023211 E00070 CANNON, TIM P 05/18/2023 $4,471.98 00023212 E04365 DAN, CARINA M 05/18/2023 $2,516.27 00023213 E04440 DAVIS, RYAN H 05/18/2023 $2,017.66 00023214 E03145 DE LA ROSA, FRANK X 05/18/2023 $2,159.57 00023215 E03051 DIEMERT, RONALD W 05/18/2023 $2,758.34 00023216 E02718 ESCOBAR, CHRIS N 05/18/2023 $2,863.05 00023217 E03688 GLENN, JEREMY J 05/18/2023 $1,995.54 00023218 E01618 GOMEZ, JOSE 05/18/2023 $3,192.05 00023219 E02701 GONZALEZ, ALEJANDRO 05/18/2023 $3,235.72 00023220 E03763 GRIFFIN, LARRY 05/18/2023 $2,703.60 00023221 E04828 GUERRERO, MICHAEL V 05/18/2023 $1,801.09 00023222 E04018 HAENDIGES, ROBERT A 05/18/2023 $2,886.31 00023223 E03575 HART, RYAN S 05/18/2023 $3,005.36 00023224 E03701 HAYES, WALTER B 05/18/2023 $3,614.19 00023225 E03399 HOWENSTEIN, FRANK D 05/18/2023 $2,775.05 00023226 E03406 HUY, EDWARD A 05/18/2023 $2,247.47 00023227 E04782 JIN, LIYAN 05/18/2023 $2,626.84 00023228 E03534 KIM, SAMUEL K 05/18/2023 $4,037.42 00023229 E03254 KIRZHNER, ALLEN G 05/18/2023 $2,742.54 00023230 E05095 LALLY, JASON T 05/18/2023 $2,255.14 00023231 E03988 LI, REBECCA PIK KWAN 05/18/2023 $4,113.06 00023232 E02063 MA AE, DAVID 05/18/2023 $2,203.50 00023233 E03249 MANSON, RAQUEL K 05/18/2023 $2,844.13 00023234 E04837 MARTINEZ, ALFREDO 05/18/2023 $1,987.11 00023235 E02124 MEISLAHN, TYLER 05/18/2023 $2,158.04 00023236 E04403 MONTGOMERY, JESSE K 05/18/2023 $2,378.92 00023237 E04707 MORRIS, JUSTIN M 05/18/2023 $2,057.61 00023238 E03590 MOYA JR, STEVEN J 05/18/2023 $2,466.20 00023239 E03519 MURAD, BASIL G 05/18/2023 $2,589.67 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 19
Check Vendor # Vendor Name Issue Date Check Amount
00023240 E03144 NATLAND, KIRK L 05/18/2023 $1,622.56 00023241 E04291 NGUYEN, DUC TRUNG 05/18/2023 $2,320.37 00023242 E04904 NGUYEN, LISA 05/18/2023 $449.88 00023243 E03221 NICOLAE, CORNELIU 05/18/2023 $4,552.47 00023244 E04210 NUNES, BRANDON S 05/18/2023 $1,942.88 00023245 E03923 ORNELAS, ANDREW I 05/18/2023 $2,645.34 00023246 E03582 ORTEGA, DAVID A 05/18/2023 $2,889.96 00023247 E03578 PASILLAS, CELESTINO J 05/18/2023 $3,139.53 00023248 E03170 PEARSON, WILLIAM F 05/18/2023 $2,543.88 00023249 E04805 POLIDORI, JESSICA J 05/18/2023 $3,613.40 00023250 E02500 PORRAS, STEPHEN 05/18/2023 $3,783.72 00023251 E07590 RUITENSCHILD, LES A 05/18/2023 $3,503.21 00023252 E03926 RUIZ, JONATHAN 05/18/2023 $3,125.10 00023253 E07690 SANTOS, ALEXIS 05/18/2023 $2,113.01 00023254 E07692 SARMIENTO, ADRIAN M 05/18/2023 $2,736.25 00023255 E04956 SON, TOMMY T 05/18/2023 $2,083.64 00023256 E04301 TALAMANTES JR, ALBERT 05/18/2023 $4,342.94 00023257 E04121 TRAN, MINH K 05/18/2023 $2,512.94 00023258 E08881 VALENZUELA, ALEJANDRO N 05/18/2023 $4,473.87 00023259 E01882 VIRAMONTES, JESSE 05/18/2023 $1,930.09 00023260 E04195 WOLLAND, RONALD J 05/18/2023 $1,793.76 00023261 E09940 YERGENSEN, VICTOR K 05/18/2023 $4,046.60 00023262 E09954 ZAVALA, JOHN 05/18/2023 $2,622.37 00023263 E00740 BLODGETT, GREG 05/18/2023 $4,158.65 00023264 E01338 CARRENO, SHAUNA J 05/18/2023 $2,220.50 00023265 E03808 CHENG, ALANA R 05/18/2023 $3,588.18 00023266 E03353 COVARRUBIAS, MONICA 05/18/2023 $3,760.82 00023267 E03697 GUERRERO, PAUL 05/18/2023 $3,593.43 00023268 E04750 HO, VY D 05/18/2023 $1,879.10 00023269 E04096 HUYNH, DANNY 05/18/2023 $5,131.93 00023270 E02612 KLOESS, VILMA C 05/18/2023 $2,867.45 00023271 E01949 LE, IVY 05/18/2023 $2,354.99 00023272 E05092 LE, LINH D 05/18/2023 $2,185.99 00023273 E01280 LE, TAMMY 05/18/2023 $1,701.59 00023274 E03617 LEE, GRACE E 05/18/2023 $2,878.17 Server Name: cognos.ggcity.org User Name: victoriac

CITY OF GARDEN GROVE
GGFEFM002 Warrant Register Payroll
Check Dates May 18, 2023
Report Generated on May 17, 2023 4:38:25 PM Page 20
Check Vendor # Vendor Name Issue Date Check Amount
00023275 E05828 MIDDENDORF, LINDA 05/18/2023 $3,342.45 00023276 E02895 MOURE, SVETLANA 05/18/2023 $2,486.82 00023277 E04948 NGUYEN, HOAI THUONG H 05/18/2023 $1,656.04 00023278 E03255 NGUYEN, PHUONG VIEN T 05/18/2023 $2,260.99 00023279 E02560 NGUYEN, QUANG 05/18/2023 $2,760.47 00023280 E01286 NGUYEN, TINA T 05/18/2023 $2,176.89 00023281 E03541 PHI, THYANA T 05/18/2023 $2,803.44 00023282 E05106 ROMERO, ALEX 05/18/2023 $1,872.42 00023283 E04408 THRONE, TIMOTHY E 05/18/2023 $2,302.83 00023284 E02543 TO, TANYA L 05/18/2023 $1,696.07 00023285 E01971 TRAN, CUONG K 05/18/2023 $2,435.31 00023286 E02056 TRUONG, ELAINE 05/18/2023 $1,839.20 00023287 E02562 VO, THANH-NGUYEN 05/18/2023 $1,859.94 00023288 E05104 YANG, DAEUN 05/18/2023 $2,144.44 EFT - Total $1,621,974.31
Overall - Total $1,633,460.98
Server Name: cognos.ggcity.org User Name: victoriac

Agenda Item - 4.a.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: Craig Beck
Dept.: City Manager Dept.: Community & Economic
Development
Subject: Adoption of a Resolution
confirming the Garden Grove
Tourism Improvement District
Advisory Board Report and
levying an assessment for Fiscal
Year 2023-24. (Action Item)
Date: 5/23/2023

OBJECTIVE
For City Council to hold a public hearing and adopt the attached Resolution confirming the Annual Report of the Garden Grove Tourism Improvement District and levying the assessment for Fiscal Year 2023-24 for the Garden Grove Tourism Improvement District.

BACKGROUND
The Garden Grove Tourism Improvement District (“GGTID”) was established by the Garden Grove City Council in accordance with the Parking and Business Improvement Area Law of 1989, California Streets and Highways Code Section 36500 et seq., (the “Law”) through the adoption of Resolution No. 9009-10 on August 24, 2010, and Ordinance No. 2782 on October 26, 2010. The purpose of the GGTID is to provide revenue to defray the costs of advertising and marketing efforts designed to increase overnight stays, construction and maintenance of improvements, and other services, activities and programs that promote and encourage tourism within the GGTID, which benefit the operators of hotels paying assessments through the promotion of scenic, recreational, cultural and other attractions.

The GGTID includes the hotels along Harbor Boulevard from the boundary with Anaheim to Garden Grove Boulevard, and is divided into two (2) separate benefit zones:

1. Tier I includes the hotels north of Lampson Avenue that are subject to an assessment of up to two and one-half percent (2.5%) of gross rent charged per room occupancy per night. There are currently nine (9) hotels in Tier I.

2. Tier II encompasses those hotels south of Lampson Avenue that are subject to an assessment of up to one-half percent (0.5%) of gross rent charged per room occupancy per night. There is currently one hotel in Tier II, The Great Wolf Lodge Southern California.

Pursuant to the Law and the Ordinance, the City Council is required to levy the GGTID assessment annually, based on the recommendations set forth in the annual report of the GGTID Advisory Board. At its meeting on May 9, 2023, the City Council received the Annual Report for FY 2023-24 from the GGTID Advisory Board and adopted a Resolution approving the annual report, declaring its intention to levy and collect an annual assessment for FY

the annual report, declaring its intention to levy and collect an annual assessment for FY 2023-24, and set the public hearing on May 23, 2023, for the annual report and proposed assessment.

DISCUSSION
The GGTID Advisory Board annual report for FY 2023-24 contains a proposed budget for use of the anticipated assessment revenues for the year and proposes no changes (i) to the boundaries of the GGTID, (ii) in the GGTID improvements and activities authorized by Resolution No. 9009-10 and Ordinance No. 2782, or (iii) in the amount of the annual assessment or the method and basis for the levying the assessment. The GGTID Advisory Board is recommending that the annual assessments for FY 2023-24 continue to be two and one-half percent (2.5%) of the gross rent charged by the operator per room per night for all transient occupancy for each visitor accommodation facility in Tier I and (ii) one-half percent (0.5%) of the gross rent charged by the operator per room per night for all transient occupancy for each visitor accommodation facility in Tier II. On February 22, 2011, the City Council approved an agreement with the Anaheim/Orange County Visitor & Convention Bureau (“VCB”), pursuant to which, approximately 80% of the GGTID assessment revenue collected is allocated to the VCB to fund collective tourism marketing efforts or retained by the City for future Harbor Boulevard median improvements and a future transit system.

The remaining (approximately 20%) of the GGTID assessment would be allocated to fund specific improvements along Harbor Boulevard and other tourism promotion activities in Garden Grove in accordance with the budget included in the annual report. These funds are administered by the Garden Grove Tourism Promotion Corporation ("GGTPC") pursuant to an agreement with the Garden Grove Tourism Promotion Corporation approved by the City Council on September 27, 2011. Before the annual assessment can actually be levied on the affected visitor accommodation facilities for the next fiscal year, the City Council must conduct a Public Hearing to hear and consider all protests against the levying of proposed assessments for FY 2023-24 and/or other matters provided in the annual report submitted by the GGTID Advisory Board. Notice of the Public Hearing in the form of the Resolution of Intention adopted at the May 9, 2023 meeting was published eleven (11) days before the hearing and mailed to each visitor accommodation facility subject to the proposed assessment in accordance with the Law.

After conducting the Public Hearing, the City Council may take one of the following actions:

1. Terminate proceedings if written protests are received from the owners of the businesses in the GGTID that will pay fifty percent (50%) or more of the assessments proposed to be levied (a “majority protest”). If a majority protest is received, no further proceedings to levy the proposed assessment may be taken for a period of one (1) year from the date of the finding of a majority protest by the City Council. If the majority protest is against the furnishing of a specified type or types of improvement or activity within the area, those types of improvements or activities must be eliminated.

2. Order changes in any of the matters provided in the annual report, including changes in the proposed assessments and/or the proposed improvements and activities to be funded with the revenues derived from the levy of assessments. If changes are ordered, a notice for a new Public Hearing will be required before the City Council could adopt a Resolution confirming the annual report as modified and levying the assessment.

3. Adopt the proposed Resolution confirming the annual report as originally submitted and levying the assessment on those visitor accommodation facilities within the boundaries of the GGTID for the 2023-24 Fiscal Year, commencing July 1, 2023, and continuing through June 30, 2024.

FINANCIAL IMPACT

It is estimated that the FY2023-24 annual GGTID assessment will generate approximately $3.0 million in revenues for local tourism promotion efforts. Most of these funds will be administered by the VCB and the GGTPC. Any actual administrative costs incurred by the City in relation to the GGTID will be reimbursed through assessment revenues, up to a percentage cap of assessments collected. There is no impact to the General Fund.

RECOMMENDATION
It is recommended that the City Council:

Conduct a public hearing for the proposed annual levy of assessment and other matters provided in the annual report submitted by the GGTID Advisory Board;

Receive the report from the City Clerk regarding protests received; and

Assuming that there is no majority protest, adopt the Resolution confirming the Garden Grove Tourism Improvement District Advisory Board Report, and levying the assessment for the Garden Grove Tourism Improvement District for Fiscal Year 2023-24.

ATTACHMENTS:

Description Upload
Date Type File Name
Resolution 5/11/2023 Resolution 05232023_FY_2023-24_GGTID_RESOLUTION.pdf FY 2023-24
GGTPC
Budget
5/11/2023 Backup
Material Updated_GGTPC_Budget_for_FY2023-24.pdf
FY 2023-24
VCB Budget 5/11/2023 Backup
Material Visit_Anaheim_FY2023-24_FUNDING_BREAKDOWN.pdf
FY 20023-
24 GGTID
Advisory
Board
Annual
Report
5/11/2023 Backup
Material
FY2023-
24_GARDEN_GROVE_TOURISM_IMPROVEMENT_DISTRICT_ADVISORY_BOARD_REPORT.pdf

•
•
•

GARDEN GROVE CITY COUNCIL
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCI L OF THE CITY OF GARDEN GROVE

CONFIRMING THE ANNUAL REPORT OF THE GARDEN GROVE TOURISM

IMPROVEMENT DISTRICT ADVISORY BOARD AND LEVYING THE ASSESSMENT FOR FISCAL YEAR 2023-24 FOR THE GARDEN GROVE TOURISM IMPROVEMENT DISTRICT WHEREAS, the Parking and Business Improvement Area Law of 1989, California Streets and Highways Code Section 36500 et seq., (the “Law”) authorizes cities to establish parking and business improvement areas for the purpose of funding certain improvements and activities, incl uding the promotion of tourism, through assessments upon the businesses that benefit from those improvements and activities and to levy an assessment upon businesses within a parking and business improvement area, which is in addition to any assessments, fees, charges, or taxes imposed in the City;
WHEREAS, the Garden Grove Tourism Improvement District (GGTID) was established October 26, 2010 by City Council adoption of Ordinance No. 2782; and WHEREAS, in accordance with Section 36533 of the Law, the GGTID Advisory Board has prepared and filed with the City Clerk, and the City Clerk has presented to the City Council, a report for Fiscal Year 2023-24 in connection with the proposed levy of an assessment against visitor acco mmodation facilities within the GGTID for Fiscal Year 2023-24 (the “Annual Report”); and
WHEREAS, On May 9, 2023, the City adopted a Resolution No. 9786-23 approving the Annual Report and declaring its intention to levy assessment for Fiscal Year 2023-24 for the GGTID; and
WHEREAS, Pursuant to the law on May 23, 2023 the City Council conducted a Public Hearing concerning the Annual Repo rt and the levy of assessments for the GGTID for Fiscal Year 2023-24 at the Comm unity Meeting Center, located at 11300 Stanford Avenue, Garden Grove, California; and
WHEREAS, the City Council has heard and considered all protest, both written and oral, and hereby determines there was not a majority protest within the meaning of Section 36525 of the Law.

NOW THEREFORE, THE CITY COUNCI L OF THE CITY OF GARDEN GROVE HEREBY RESOLVES, DETERMINES, AND FINDS AS FOLLOWS:

SECTION 1. The recitals set forth herein are true and correct.

SECTION 2. The City Council confirms its adoption of the Garden Grove Garden Grove City Council Resolution No . 9786-23, approving the Annual Report, which describes the boundaries of the GGTI D and identifies the assessment to be

Garden Grove City Council
Resolution No.

levied and collected to pay the costs of improvements and activities described in the report, in the same form as originally submitted and approved on May 9, 2023.

SECTION 3. The boundaries of the GGTID generally include certain real property within that area of Garden Grove fronting, bordering, or near Harbor Boulevard from the City of Anaheim to Garden Grove Boulevard. The GGTID is divided into two (2) separate zones: (i) Tier I, wh ich includes that real property within the GGTID north of Lampson Avenue, and (ii) Tier II, which includes that real property within the GGTID south of Lampson Avenue. A map showing the precise area and boundaries of the GGTID and the two benefit zones is on file with the Garden Grove City Clerk.

SECTION 4. In accordance with the Annual Report, the annual assessments of Fiscal Year 2023-24 shall continue to be two and one-half percent (2.5%) of the gross rent charged by the operator per room occupancy per night for all Transient Occupancies for each Visitor Accommodation Facility in Tier I and one-half percent (0.5%) of the gross rent charged by the operator per room occupancy per night for all Transient Occupancies for each Visitor Accommodation Facility in Tier II.

SECTION 5. Pursuant to the Parking and Business Improvement Area Law of 1989, the adoption of this Resolution sh all constitute the levy of assessments on those visitor accommodation facilities with in the boundaries of the Garden Grove Tourism Improvement District (GGTID) for the 2023-24 Fiscal Year, commencing July 1, 2023, through June 30, 2024.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Garden Grove on this ___ day of May, 2023.

__________________________
S t e v e J o n e s , M a y o r

ATTEST:
____________________________
Teresa Pomeroy, City Clerk

GGTPC
Budget FY 2023-24
GGTID Budget
FY 2023-24 Estimated Revenue 574,334$
FY 2022-23 Budget Carry Over 100,000$
FY 2023-24 Total Revenue 674,334$
Expenses: % Budget
Advertising/Marketing/Website 5% 33,717$
Resort Area Improvements 3% 20,230$
Economic Development 2% 13,487$
Sponsorships 2% 13,487$
Private Security 36% 242,760$
Harbor Boulevard
Maintenance/Utilities/Repairs/Landscape 39% 262,990$
Related Studies/Consultants 2% 13,487$
City Admin Fees (per Agreement) 3% 20,230$
Reserve 4% 26,973$
Administrative/Accounting/Auditing (per Agreement) 4% 26,973$ Total Budget 100% 674,334$

G.G.T.P.C
Garden Grove Tourism Promotion Corporation
Anaheim VCB
Garden Grove TID Budget
2023-24

STATEMENT OF EXPENSE SUMMARY STATEMENT OF EXPENSE SUMMARY

MARKETING/TOURISM CONVENTION/MEETING SALES
Budget Highlights - Marketing/Tourism Budget Highlights - Convention Sales New Marketing Campaign 175,000$ Solicitation, Travel, Promotions 400,000$ M & C Advertising 75,000$ Client Events 150,000$ Industry Partnerships 45,000$ Sports 75,000$ Research 50,000$ Exhibits Attend 135,000$ Collateral (Sales Tools) 100,000$ Restricted Reserves to Host Industry Events 135,000$ Exhibiting 125,000$ Subsidy to offset costs for groups 150,000$ Promotion & Travel 60,000$
Web Development - Technology 75,000$ Director, ,Convention sales Easter Region* x Co-Op Promotions 75,000$ *Manager, Meeting Sales Eastern Region X Marketing Manager 95,000$ Salaries & Related Costs 250,000$ Salaries & Related Costs 120,000$
Total Marketing Expense 995,000$ Total Convention Sales Expense 1,295,000$ *NEW HIRES PLANNED FOR 2023-24
Total GGTID Total Expense 2,290,000$
5/3/2023Page 118 of 170
r I
r I
I
_J
r-
I r-
l
L_
i
l l
~
0~
I
--
=i

GARDEN GROVE TOURISM IMPROVEMENT DISTRICT

ADVISORY BOARD REPORT
The Garden Grove Tourism Improvement District (GGTID) was established by the Garden Grove City Council in accordance with the Parking and Business Improvement Area Law of 1989, California Streets and Highways Code section 36500 et seq., (the “Law”) through the adoption of Resolution No. 9009-10 on August 24, 2010, and Ordinance No. 2782 on October 26, 2010.

The purpose of the GGTID is to provide revenue to defray the costs of advertising and marketing efforts designed to increase overnight stays in the GGTID, for construction and maintenance of improvem ents in the GGTID, and to provide other services, activities, and programs that promote and encourage tourism within the GGTID, which will benefit the Operators of Visitor Accommodation Facilities paying assessments through the promotion of scenic, recreational, cultural, and other attractions.

Pursuant to Ordinance No. 2782, the Board of Directors of the Garden Grove Tourism Promotion Corporation, a California non-profit mutual benefit corporation, serves as the GGTID Advisory Board. In accordance with Ordinance No. 2782 and California Streets and Highways Code Section 36533, the Advisory Board is required to annually prepare and submit to the City, a report for the upcoming fiscal year, which is required to contain the following:

1. Any proposed changes in the boundaries of the GGTID or the benefit zones within the GGTID.

2. The GGTID improvements and activities to be provided in the upcoming fiscal year from GGTID assessment revenues and/or any other contributions from sources other than GGTID assessment revenues.

3. An estimate of the cost of providing the GGTID improvements and the activities for the upcoming fiscal year.

4. The method and basis of levying the as sessment in sufficient detail to allow each Visitor Accommodation Facility to estimate the amount of the assessment to be levied against the Visitor Accommodation Facility for the fiscal year, and any proposed changes to the method and basis of levying the assessment.

5. The amount of any surplus or deficit revenues to be carried over from the previous fiscal year.

6. The amount of any contributions to the GGTID to be made from sources other than assessments levied against the Visitor Accommodation Facilities.

1. CHANGES TO BOUNDARIES
The boundaries of the GGTID generally include certain real property within that area of Garden Grove fronting, bordering, or near Harbor Boulevard from the northern boundary of the City to Garden Grove Boul evard. The GGTID is divided into two (2) separate zones: (i) Tier I, which includes that real property within the GGTID north of Lampson Avenue, and (ii) Tier II, which includes that real property within the

GGTID south of Lampson Avenue. A map showing the precise area and boundaries of the GGTID and the two benefit zones is on file with the Garden Grove City Clerk.

No changes to boundaries of the GGTID are proposed.

2. IMPROVEMENTS & ACTIVITIES
 Marketing through our partnerships with Visit Anaheim, we developed targeted initiatives to promote and market Garden Grove areas as the premier Southern California leisure destination and strengthen its competitive positioning within the consumer and travel trade sectors. These programs are designed to be an extension of our partners’ sales efforts. The programs offer a unique platform to promote the new hotel inventory, current and remodeled hotels and additions in dining, entertainment, and transportation infrastructure.

 Sidewalks, landscaping, bus shelters and palm tree lighting maintenance along the intersection of Harbor Boulevard from Harbor Boulevard and Chapman Avenue to Garden Grove Boulevard.

 Providing private security to enhance the safety of the Grove District.

3. ESTIMATED COST OF IMPROVEMENTS & ACTIVITIES
The attached Budgets show the estimated assessment revenues and costs for the GGTID for FY 2023-24.

Pursuant to an agreement between the City of Garden Grove and the VCB entered into on or about February 22, 2011, appr oximately eighty percent (80%) of the net GGTID assessment revenues (i.e., 2.0% of the total 2.5% assessment in Tier I and

0.4% of the total 0.5% assessment in Tier II), will be allocated to Visit Anaheim to administer and use for marketing and promotion of tourism and conventions benefitting the Visitor Accommodation Fac ilities as part of the “Anaheim Resort District.” For FY 2023-24, the City is retaining one half of one percent (0.5%) of gross rent charged for per room night occu pied for transit or transportation system benefitting the GGTID. The first Budget shows the estimated GGTID assessment revenues to be allocated to Fiscal Year 2023-24 and the estimated costs of those categories of improvements and activities to be funded by this portion of the GGTID assessment revenues.

The remaining approximately twenty percent (20%) of the net GGTID assessment revenues will be allocated to improvements and activities within and to benefit, the GGTID other than those provided by Visit Anaheim. These funds are administered by the Garden Grove Tourism Promotion Corporation (“GGTPC”) pursuant to an agreement with the City.

The second Budget shows this portion of the estimated GGTID assessment revenues for Fiscal Year 2023-24 and the estimated costs of those categories of improvements

and activities to be funded by this portion of the GGTID assessment revenues and any surplus assessment revenues carried over from Fiscal Year 2022-23.

4. METHOD AND BASIS FOR LEVYING THE ASSESSMENT
No change in the amount of the annual a ssessment for Fiscal Year 2023-24 or the method and basis for the levying the assessment is proposed.

It is recommended that the annual assessm ents for FY 2023-24 continue to be two and one-half percent (2.5%) of the gro ss rent charged by the Operator per room Occupancy per night for all Transient Occupancies for each Visitor Accommodation Facility in Tier I and (ii) one-half percent (0.5%) of the gross rent charged by the Operator per room Occupancy per night for all Transient Occupancies for each Visitor Accommodation Facility in Tier II.

In accordance with Ordinance No. 2782, the assessments shall be collected monthly, based on the applicable percentage of the amount of gross rent charged by the Operator per room Occupancy per night for all Transient Occupancies in the prior calendar month, in the same manner, and at the same frequency, as the City’s Hotel Visitors Tax imposed pursuant to Chapter 12 of Title 3 of the Garden Grove Municipal Code.

5. PRIOR YEAR SURPLUS OR DEFICIT TO BE CARRIED OVER
It is estimated that there will be approx imately $100,000 in surplus assessment revenues from Fiscal Year 2022-23. It is recommended that these surplus assessment revenues be carried over to FY 2023-24 to fund the costs of the anticipated GGTID improvements and activities to be prov ided in Fiscal Year 2023-24, as more specifically delineated in the attached Budgets.

6. OTHER CONTRIBUTIONS
No contributions to the GGTID from source s other than the assessments levies are anticipated in Fiscal Year 2023-24.

Agenda Item - 5.a.

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM
To: Lisa L. Kim From: William E. Murray
Dept.: City Manager Dept.: Public Works
Subject: Award of contracts to:

Wrench Rebel Collision, LLC,
Caliber Bodyworks Inc. dba
Caliber Collision Centers,
and Wilson E. Guzman dba
Sharp Auto Body and Paint
for auto parts and labor for
repair of City vehicles.
(Cost: $300,000) ( Action
Item)
Date: 5/23/2023

OBJECTIVE
For the City Council to award contracts to Wrench Rebel Collision, LLC, Caliber Bodyworks Inc. dba Caliber Collision Centers, and Wilson E. Guzman dba Sharp Auto Body and Paint for auto parts and labor for repair of City vehicles.

BACKGROUND
The Public Works Department Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. The fleet routinely requires various auto parts and labor to complete necessary maintenance and repairs. To avoid delays in the purchase and delivery of the required products and to meet the need of our customers in a timely manner, it is essential that Public Works have the ability to obtain these items and services from more than one vendor. The lowest priced contractor, Wrench Rebel Collision, will be designated as the primary vendor with a contract total of $125,000, Caliber Bodyworks Inc. will be the second vendor utilized with a contract total of $125,000, and due to the smaller shop size and lower volume of output of repairs, Sharp Auto Body will be the third vendor utilized with a contract total of $50,000.

DISCUSSION
Specifications were prepared and sent to prospective bidders as required. Three (3) proposals were received and the results are as follows:

Total of Various