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MINUTES
GARDEN GROVE CITY COUNCIL
Regular Meeting
Tuesday, July 25, 2023
Community Meeting Center
11300 Stanford Avenue, Garden Grove, CA 92840
CONVENE STUDY SESSION
At 5:40 p.m., Mayor Jones convened the study session in the “B” room.
ROLL CALL PRESENT: (6) Council Members Tran, DoVinh, Klopfenstein, Nguyen, Mayor Pro Tem Brietigam, Mayor
Jones
ABSENT: (1) Council Member O’Neill
ORAL COMMUNICATIONS FOR THE STUDY SESSION
Speakers: None.
WATER RATE UPDATE (F: 112.1)
Sam Kim, Public Works Water Manager, and Art Griffith with FG Solutions provided PowerPoint presentations that covered the following:
Water System Facilities are 85 percent from groundwater; 15 percent from the State water project. Garden Grove has 13 wells and eight reservoirs with 34,300 service connections; and there are 433 miles of pipe from Northern California. The original cost of the City-owned water infrastructure in the 1960’s was $153 million with an estimated replacement cost in today’s dollars between $400 and $800 million.
Current projects are: The Magnolia Reservoir and Booster Pump Station Rehabilitation Project; Supervisory Control & Data Acquisition (SCADA) System upgrades; various residential water services and meter replacements; the Lampson and Trask Reservoirs Rehabilitation projects and a water main replacement at Orangewood Avenue and Dale Street.
Current water issues are: Per and polyfluoroalkyl substances (PFAS), drought and water conservation objectives, and ongoing capital improvement needs. PFAS is
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caused by chemicals used in industrial and consumer products since the 1950’s that include coatings for textiles, paper products and cookware, some firefighting foams and from aerospace and aviation industries including military installations nationwide. The Environmental Protection Agency’s position with PFAS is that exposure to these compounds over certain levels may result in adverse health effects. The City has partnered with the Orange County Water District to construct water treatment facilities equipped with Ion Exchange systems to remove contaminants to comply with regulatory limits.
The State of California established notification and response levels in 2018, and in 2026 the proposed Federal Maximum Contaminant Level will take effect. Under the 2018 response level, PFAS treatment is required at five well sites. Four PFAS treatment facilities are currently operating and a fifth treatment facility is under construction. Under the 2026 Federal mandates, PFAS treatment is required at five additional well sites.
Existing PFAS affected Well Sites are: Lampson Wells #23, 28, 31 – operational July 1, 2023; Well #21 – operational November 2021; Well #30 – operational July 26, 2022; Well #29 – operational April 12, 2023; Well #19 under construction, anticipated to be operational in 2024. PFAS equipment has been installed at the Westhaven Reservoir. Capital cost of PFAS treatment is $26.7 million with $288.25 million cost of PFAS treatment in the OCWD service area. OCWD service area includes North Orange County, extending south through Irvine and into Lake Forest.
A Replenishment Assessment is a charge the City pays to OCWD for each acre-foot of pumped groundwater that funds OCWD operations throughout the service area.
Garden Grove’s wells required 9.26 percent of OCWD’s PFAS capital spending.
Future Replenishment Assessment increases would be recovered through the City’s pass-through charge that is considered on an annual basis by the City Council.
In 2020, the City, OCWD and other agencies jointly sued manufacturers of PFAS, i.e., DuPont and 3M, in order to recover damages. Recovery will be distributed proportionally to each agency’s damages. In 2023, DuPont and 3M proposed a class-action settlement which will required a lengthy court approval process. Any settlement proceeds will be used to mitigate ongoing water treatment costs.
Projected Water System Expenses total $53,609,191 in Fiscal Year 2023/24; $50,609,426 for Fiscal Year 2024/25; $49,498,306 for Fiscal Year 2025/26; $54,944,818 for Fiscal Year 2026/27; and $53,960,431 for Fiscal Year 2027/28.
Comparison of expenses and revenues with existing rates illustrate that the rates will not be enough to cover expenses and maintain system reserves. Proposed rates would be sufficient to fund system expenses, replacement, and capital improvements.
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The current rate structure consists of: Commodity Delivery Charge; bi-monthly minimum service charge; bi-monthly capital improvement charge; and fire service rates. There are two discount programs: Senior Care and Low Water Use.
The proposed commodity delivery charges for Tier 1 are: $3.34 per unit in 2024; $3.53 per unit in 2025; $3.75 per unit in 2026; $3.97 per unit in 2027; and $4.21 per unit in 2028. Proposed charges for Tier 2 are: $5.29 per unit in 2024; $5.37 per unit in 2025; $5.46 per unit in 2026; $5.59 per unit in 2027; and $5.70 per unit in 2028. An example of a bi-monthly residential water bill would be increased by 3.3 percent in 2024; 5.2 percent in 2025; 5.6 percent in 2026; 5.4 percent in 2027; and 5.2 percent in 2028.
ADJOURN STUDY SESSION
At 6:29 p.m., Mayor Jones adjourned the study session.
CONVENE REGULAR MEETING
At 6:35 p.m., Mayor Jones convened the meeting in the Council Chamber with Council Members Brietigam, Tran, DoVinh, Klopfenstein, and Nguyen present.
INVOCATION
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
RECESS
At 6:37 p.m. Mayor Jones recessed the meeting.
RECONVENE
At 6:41 p.m., Mayor Jones reconvened the meeting in the Council Chamber with Council Members Brietigam, Tran, DoVinh, Klopfenstein, and Nguyen present.
UPDATE FROM THE ORANGE COUNTY WATER DISTRICT AS PRESENTED BY DIVISION 1 DIRECTOR DINA L. NGUYEN (F: 112.6)
Director Nguyen thanked the City Council for providing the opportunity to give an update from the Orange County Water District (OCWD) and introduced Jason S.
Dudakis, Executive Director of Water Quality and Technical Resources with OCWD.
Mr. Dudakis provided a PowerPoint presentation with an overview of the history and services provided by OCWD that includes ten Board Members, and serves 2.5 million people in 19 cities and retail water districts.
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ORAL COMMUNICATIONS
Speakers: Garden Grove Police Chief Amir El Farra and OCFA Division Chief Craig Covey provided a follow-up from the July 4th Holiday Public Safety incidents; Other Speakers were: Daniel, Nicholas Dibs, Nicole Jaimes, Ana Parker, Rubi Garcia, Leland Sisk.
RECESS
At 7:13 p.m. Mayor Jones recessed the meeting.
RECONVENE
At 7:18 p.m., Mayor Jones reconvened the meeting in the Council Chamber with Council Members Brietigam, Tran, DoVinh, Klopfenstein, and Nguyen present.
ACCEPTANCE OF PROJECT NO. 2163101280-2 GARDEN GROVE PARK IMPROVEMENTS PHASE 2 LOCATED AT 9301 WESTMINSTER BOULEVARD, GARDEN GROVE, AS COMPLETE (F: 55-Western State Builders, Inc.) (XR: 73.5)
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
Project No. 2163101280-2 Garden Grove Park Improvements Phase 2 located at 9301 Westminster Boulevard, Garden Grove, be accepted as complete; The City Manager be authorized to execute the Notice of Completion of Public Works Improvement and Work; and
The Finance Director be authorized to release the retention payment when appropriate to do so.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
AUTHORIZE ISSUANCE OF A PURCHASE ORDER TO EBERHARD EQUIPMENT FOR ONE (1) NEW KUBOTA LOADER TRACTOR
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
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The Finance Director be authorized to issue a purchase order in the amount of $78,344.26 to Eberhard Equipment for the purchase of one (1) new loader tractor.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER TO NATIONAL AUTO FLEET GROUP FOR TWO (2) NEW TRUCKS FOR THE CUSTODIAL SECTION IN THE PUBLIC
WORKS DEPARTMENT
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
The Finance Director be authorized to issue a purchase order for $81,836.74 to National Auto Fleet Group for the purchase of two (2) new vehicles.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
AUTHORIZE ISSUANCE OF PURCHASE ORDERS TO SIMPSON CHEVROLET, DELILLO
CHEVROLET AND SELMAN CHEVROLET FOR AUTO PARTS
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
The Finance Director be authorized to issue three (3) separate purchase orders for Chevrolet auto parts to Simpson Chevrolet, Selman Chevrolet, and DeLillo Chevrolet, with a combined amount not to exceed $150,000 per year for five (5) years.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
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AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER TO PB LOADER CORP. FOR ONE (1) NEW ASPHALT PATCH TRUCK
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
The Finance Director be authorized to issue a purchase order in the amount of $238,051.76 to PB Loader Corp. for the purchase of one (1) new Asphalt Patch Truck.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
APPROVAL OF AMENDMENT NO. 4 TO THE AGREEMENT WITH STRAY CAT ALLIANCE FOR THE STRAY CAT RETURN TO FIELD PROGRAM (F: 55-Stray Cat Alliance)
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
Amendment No. 4 to the agreement with Stray Cat Alliance to extend the contract through June 30, 2024, in an amount not-to-exceed $70,000, be approved; and The City Manager be authorized to sign Amendment No. 4, and to make minor modifications as appropriate on behalf of the City.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
APPROVAL OF AMENDMENT NO. 2 OF THE AGREEMENT WITH WEST COAST ARBORISTS, INC. TO PROVIDE TREE SERVICES (F: 55-West Coast Arborists, Inc.) It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
Amendment No. 2 with West Coast Arborist, Inc. for tree maintenance services, to increase the contract by $70,000 for Fiscal Year 2023-2024, be approved; and
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The City Manager be authorized to execute Amendment No. 2 and make minor modifications as appropriate.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
APPROVAL OF A COOPERATIVE AGREEMENT WITH THE ORANGE COUNTY
TRANSPORTATION AUTHORITY FOR IMPLEMENTING A COUNTYWIDE SIGNAL SYNCHRONIZATION BASELINE PROJECT (F: 55-Orange County Transportation Authority/C-3-2416)
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
Cooperative Agreement No. C-3-2416 with the Orange County Transportation Authority for the Countywide Signal Synchronization Baseline Project, be approved; and
The City Manager be authorized to execute the Cooperative Agreement.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
APPROVAL OF A NEW LEASE AGREEMENT FOR THE GARDEN GROVE REGIONAL LIBRARY – MAIN LIBRARY BRANCH (F:55-County of Orange/GG 26-L-B-R1)
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
Lease Agreement – GG 26-L-B- R1 with the County of Orange for continued use of the City-owned library facility, be approved; and
The City Manager be authorized to execute the lease agreement on behalf of the City and approve minor modifications as may be needed.
The motion carried by a 6-0-1 vote as follows:
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Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
ADOPTION OF A RESOLUTION DECLARING ASSESSOR PARCEL NUMBER 133-291- 03, GARDEN GROVE, EXEMPT SURPLUS LAND (F: 89.1A)
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
Resolution No. 9815-23 entitled: A Resolution of the City Council of the City of Garden Grove, California, declaring certain real property located at 9252 Lampson Avenue, Garden Grove, California, APN 133-291-03, as exempt surplus land, be adopted; and
The City Manager, or her designee, be authorized to submit the Resolution to the California Department of Housing and Community Development for their review and approval, on behalf of the City.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
ADOPTION OF A RESOLUTION DECLARING REAL PROPERTY LOCATED AT 12281 W.
GARDEN GROVE BOULEVARD, ASSESSOR PARCEL NUMBER 231-422-13, GARDEN GROVE AS EXEMPT SURPLUS LAND (F: 89.1A)
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
Resolution No. 9816-23 entitled: A Resolution of the City Council of the City of Garden Grove, California, declaring certain real property located on 12281 W.
Garden Grove Boulevard, Garden Grove, California, APN 231-422-13, as exempt surplus land, be adopted.
The City Manager, or her designee, be authorized to submit the Resolution to the California Department of Housing and Community Development for their review and approval, on behalf of the City.
The motion carried by a 6-0-1 vote as follows:
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Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
ADOPTION OF A RESOLUTION APPROVING THE UPDATED EMPLOYEE SALARY SCHEDULE EFFECTIVE JULY 8, 2023 (F: 78.1)
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
Resolution No. 9817-23 entitled: A Resolution of the City Council of the City of Garden Grove, California, approving an amendment to the publicly available city-wide salary and pay schedule effective July 8, 2023, as required by CalPers for Fiscal Year 2023-2024, be adopted.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
APPROVAL OF THE RECOMMENDED SALARY ALLOCATION CHANGES RESULTING FROM THE 2023 COMPREHENSIVE EQUITY STUDY AND ADOPTION OF RESOLUTIONS APPROVING THE AMENDED EMPLOYEE SALARY SCHEDULE (F: 78.1) It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
Resolution No. 9819-23 entitled: A Resolution of the City Council of the City of Garden Grove, amending the Memoranda of Understanding on salaries, wages, and fringe benefits for the Term 2022-2025, as amended, by and between the Orange County Employee’s Association, Garden Grove Chapter and Garden Grove Employee’s League and the City of Garden Grove, be adopted;
Resolution No. 9820-23 entitled: A Resolution of the City Council of the City of Garden Grove, amending Resolution No. 9751-22 establishing salaries and compensation, fringe benefits and exempting Middle Management Classifications from Municipal Code Section 2.44.390 and overtime, be adopted; and
Resolution No. 9821-23 entitled: A Resolution of the City Council of the City of Garden Grove, California, approving an amendment to the publicly
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available city-wide salary and pay schedule effective August 5, 2023, as required by CalPers for Fiscal Year 2023-2024, be adopted.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
RECEIVE AND FILE MINUTES FROM THE MEETING HELD ON JUNE 13, 2023 (F: Vault)
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
The minutes from the meeting held on June 13, 2023, be received and filed.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
WARRANTS
It was moved by Council Member Klopfenstein, seconded by Council Member DoVinh that:
Demands covered by Wire numbers 00001605 through 00001626, EFT numbers 00037112 through 00037141, and check numbers 00687064 through 00687170 inclusive as listed and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;
Demands covered by Wire numbers 00001627 through 00001648, EFT numbers 00037142 through 00037164, and check numbers 00687171 through 00687252 inclusive on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;
Demands covered by EFT numbers 00037165 through 00038213, and check numbers 00687253 through 00687453 inclusive as listed and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;
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Demands covered by EFT numbers 00038214 through 00038231, and check numbers 00687454 through 00687531 inclusive as listed and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;
Demands covered by EFT numbers 00038232 through 00038273, and check numbers 00687532 through 00687712 inclusive as listed and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed; and
Demands covered by EFT numbers 00038274 through 00038314, and check numbers 00687713 through 00687795 inclusive as listed and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
PUBLIC HEARING – ADOPTION OF A RESOLUTION AMENDING CERTAIN USER FEES (F: 60.2A)
Following staff introduction, Mayor Jones declared the public hearing open.
Speaker: Nicholas Dibs
There being no further testimony, Mayor Jones closed the public hearing.
It was moved by Council Member Klopfenstein, seconded by Council Member Nguyen that:
Resolution No. 9818-23 entitled: A Resolution of the City Council of the City of Garden Grove, California, amending User Fees for various city services, be adopted.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
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APPOINTMENTS TO THE PARKS, RECREATION AND ARTS COMMISSION TO FILL TWO VACANCIES (F: 122.10A)
This matter was continued to the next meeting.
APPOINTMENT OF A CITY COUNCIL MEMBER TO THE ORANGE COUNTY SANITATION DISTRICT (F: 122.1)
This matter was continued to the next meeting.
APPROVAL TO PARTICIPATE IN THE 2023-2024 CANNABIS TAX FUND GRANT PROGRAM (F: 82.15)
Following staff introduction, it was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:
Participation in the Cannabis Tax Fund Grant Program (CTFGP), be authorized; The Office of Traffic Safety Grant Funds in the Amount of $250,000, be accepted; The Police Chief, Finance Director, and Finance Manager be authorized to execute the grant agreement on behalf of the City; and
The grant monies be allocated to fund Selective DUI Enforcement Operations.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
AWARD A CONTRACT TO ALL CITY MANAGEMENT SERVICES, INC., FOR RFP NO. S- 1312 - CROSSING GUARD SERVICES (F: 55-All City Management Services, Inc.)
Following staff introduction and City Council discussion, it was moved by Mayor Pro Tem Brietigam, seconded by Council Member Klopfenstein that:
A contract be awarded to All City Management Services, Inc., in an amount not to exceed $302,076, for crossing guard services through June 30, 2024, with an option to extend for an additional four (4) years;
The City Manager be authorized to execute the agreement, and make minor modifications as appropriate on behalf of the City; and
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The City Manager be authorized to execute future amendments to the contract, including exercising options years, contingent upon funding availability.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
APPROVAL OF THE SECOND AMENDMENT TO THE AGREEMENT WITH THE COUNTY OF ORANGE TO PROVIDE FORENSIC SERVICES (F: 55-County of Orange Sheriff Coroner)
Following staff introduction and City Council discussion, it was moved by Mayor Pro Tem Brietigam, seconded by Council Member Klopfenstein that:
The Second Amendment to the Agreement with the County of Orange to provide forensic services to the Police Department in the amount of $640,743 for FY 2023- 24, be approved;
The Mayor be authorized to execute the agreement on behalf of the City and make minor modifications as appropriate; and
The City Manager, or her designee, be authorized to execute future amendments for the remainder terms of the original five-year agreement, through June 30, 2026.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
AUTHORIZE ISSUANCE OF PURCHASE ORDERS TO AUTONATION FORD TUSTIN,
VILLA FORD AND HUNTINGTON BEACH FORD FOR AUTOMOTIVE PARTS Following staff introduction and City Council discussion, it was moved by Mayor Pro Tem Brietigam, seconded by Council Member Nguyen that:
The Finance Director be authorized to issue three (3) purchase orders for Ford auto parts to AutoNation Ford Tustin, Villa Ford, and Huntington Beach Ford for a collective amount not to exceed $250,000 per year for five (5) years.
The motion carried by a 6-0-1 vote as follows:
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Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
AUTHORIZE ISSUANCE OF A PURCHASE ORDER TO NATIONAL AUTO FLEET GROUP FOR ONE (1) NEW PUBLIC WORKS CCTV VAN
Following staff introduction and City Council discussion, it was moved by Council Member DoVinh, seconded by Council Member Klopfenstein that:
The Finance Director be authorized to issue a purchase order in the amount of $489,610.50 to National Auto Fleet Group for the purchase of one (1) new Public Works Department CCTV van.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
AUTHORIZE ISSUANCE OF A PURCHASE ORDER TO NIXON-EGLI EQUIPMENT CO.
FOR ONE (1) NEW ASPHALT PAVER
Following staff introduction and City Council discussion, it was moved by Council Member Nguyen, seconded by Council Member Klopfenstein that:
The Finance Director be authorized to issue a purchase order in the amount of $596,312.35 to Nixon-Elgi Equipment Co. for the purchase of one (1) new asphalt paver.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
AUTHORIZE ISSUANCE OF A PURCHASE ORDER TO HAKKER EQUIPMENT CO. FOR ONE (1) NEW VACTOR SEWER TRUCK
Following staff introduction and City Council discussion, it was moved by Mayor Pro Tem Brietigam, seconded by Council Member DoVinh that:
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The Finance Director be authorized to issue a purchase order in the amount of $638,015.58 to Hakker Equipment Co. for the purchase of one (1) new Vactor sewer cleaning truck.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
AUTHORIZE ISSUANCE OF A PURCHASE ORDER TO NATIONAL AUTO FLEET GROUP FOR SEVEN (7) NEW PUBLIC WORKS DEPARTMENT UTILITY TRUCKS Following staff introduction and City Council discussion, it was moved by Council Member DoVinh, seconded by Mayor Pro Tem Brietigam that:
The Finance Director be authorized to issue a purchase order in the amount of $664,766.26 to National Auto Fleet Group for the purchase of seven (7) new Public Works Department utility body trucks.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
AWARD A CONTRACT TO PARKWOOD LANDSCAPE MAINTENANCE, INC. FOR LANDSCAPE MAINTENANCE SERVICES (F: 55-Parkwood Landscape Maintenance, Inc.)
Following staff introduction and City Council discussion, it was moved by Mayor Pro Tem Brietigam, seconded by Council Member DoVinh that:
The landscape maintenance contract, RFP No. S- 1304, be awarded to Parkwood Landscape Maintenance, Inc., in the amount of $950,753.93 for a period of four (4) years and eleven (11) months executed one year at a time; and The City Manager be authorized to execute the agreement on behalf of the City and make minor modifications as appropriate.
The motion carried by a 6-0-1 vote as follows:
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Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
AWARD A CONTRACT TO CEM CONSTRUCTION CORPORATION FOR THE CONSTRUCTION OF THE ANABEL-WOODBURY WATER IMPROVEMENT PROJECT NO.
CP1287000 (F: 112.PROJ.CP1287000)
Following Staff introduction and City Council discussion, it was moved by Mayor Pro Tem Brietigam, seconded by Council Member Nguyen that:
A contract be awarded to CEM Construction Corporation for $2,097,545 for the construction of Project No. CP1287000, Anabel - Woodbury Water Improvement Project; and
The City Manager be authorized to execute the contract on behalf of the City, and make minor modifications as appropriate.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
REPORT FOR BE WELL OC MOBILE RESPONSE TEAM PROGRAM AND APPROVAL OF FISCAL YEAR 2023-24 THROUGH 2027-28 AGREEMENT WITH BE WELL OC (MIND OC) (F: 55-Be Well OC)
City Manager Kim introduced Be Well OC/Mind OC CEO Marshall Moncrief who provided a brief PowerPoint presentation on the services and the statistics gathered by Be Well OC in collaboration with the Garden Grove Police Department.
Following City Council discussion, it was moved by Mayor Jones, seconded by Council Member Nguyen that:
An Agreement with Be Well OC, in the not to exceed amount of One Million One Hundred Thousand Dollars ($1.1 million) per year for the first two years, for a total compensation for option years three, four, and five with options for 18-hour operations or 12- hour operations, be approved;
That 18-hour operations option year three in the amount of One Million One Hundred Thousand Dollars ($1.1 million), plus Consumer Price Index (CPI) be approved;
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That year four in the not to exceed amount of the approved year three budget, plus CPI, be approved;
That year five not to exceed amount of approved year four budget, plus CPI, be approved;
That 12-hour operations option year three in the not to exceed amount of Seven Hundred and Seventy Five Thousand Dollars ($775,000), plus CPI, be approved; That year four not to exceed amount approved year three budget, plus CPI; year five not to exceed amount of approved year four budget, plus CPI be approved; and The City Manager be authorized to sign the Agreement and option year agreements on behalf of the City Council, and make minor modifications as appropriate.
The motion carried by a 6-0-1 vote as follows:
Ayes: (6) Tran, DoVinh, Klopfenstein, Nguyen, Brietigam, Jones
Noes: (0) None
Absent: (1) O’Neill
RECESS
At 8:17 p.m. Mayor Jones recessed the meeting.
RECONVENE
At 8:24 p.m., Mayor Jones reconvened the meeting in the Council Chamber with Council Members Brietigam, Tran, DoVinh, Klopfenstein, and Nguyen present.
MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY MANAGER
UPDATE ON THE CIVIC CENTER REVITALIZATION PROJECT AS REQUESTED BY CITY MANAGER KIM (F: 55-Project Finance Advisory)
Interim Economic Development Director, Craig Beck introduced Ms. Caroline Judy, consultant with Project Finance Advisory Limited (PFAL), and he provided a Powerpoint presentation illustrating a continuation of past efforts starting with the Re:imagine campaign in 2014, the Downtown Parking Plan in 2017, the passing of Measure O in 2018, along with the Active Streets Master Plan in 2018, the Safe Routes to School in 2019 with the Parks and Recreation Master Plan, the Active Downtown and Urban Forest Management Plan in 2020, and culminating in the Dewberry Police Infrastructure Needs Assessment Report.
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The PFAL Consultant team includes HOK Group for the architecture and design concepts, the Altus Group for technical specifications, HR&A for park specifications, and DHARAM Consulting for cost estimating. A recap of Phase 1 of the project reviewed the architectural design concepts and physical layout. Phase 2 includes the initiation of CEQA, refining the evaluation criteria, finalize the funding plan, marketing the project to potential developers and receiving feedback, preparing the request for proposals, community engagement and multiple outreach methods including social media, booths with information and requests for feedback at City events.
Components of the RFQ include: Response Instructions, Project Specifications, Program Requirements, Adjacencies Chart, Room Data Sheets, Exclusive Negotiation Agreement, and Draft Development Agreement. The RFQ timeline is: Release of the RFQ – July 31, 2023, Mandatory Pre-bid meeting – August 7, 2023, Deadline to submit questions – August 9, 2023, Responses to questions – August 16, 2023, and Developers Responses Due – August 23, 2023. The Exclusive Negotiation Agreement is targeted to be brought before the City Council in September 2023. The target for the project to be brought before the City Council is April 2024.
PARKS MASTER PLAN UPDATED AS REQUESTED BY CITY MANAGER KIM (F: 87.1) Community Services Director, John Montanchez, provided a PowerPoint presentation illustrating the goals established by the Parks Master Plan to create a framework for implementing improvements. There are 15 City owned parks and four joint open spaces for recreation use for a total of 124 acres ; there are also nine community facilities and three swimming pools. In 2018/2019 the City conduct ed two community meetings and a web based survey in multiple languages resulting in 978 responses. Survey results primarily were in favor of park improvements and enhancements.
The City’s Five Year Capital Improvement Plans include: improvements to the Gary Hall and Magnolia Park Pools, Magnolia Park and Garden Grove Park upgrades. Prop 68 grant funds of $6 million are slated for: Woodbury Park expansion and renovations; Community Meeting Center bridge, ADA improvements and light pole replacements; and Atlantis Play Center Splash Pad irrigation systems. Improvements are also slated for the Eastgate Park and Magnolia Park Buildings. District 46 g rant funds will provide funding to improve the Haster Basin, West Haven and Jardin de los Ninos parks. Additional playground planned improvements include Pioneer Park, Faylane Park, Westgrove Park, Gutosky Park, Village Green Park, and Shelley Kensington. Recent park improvements include: A $1.5 million renovation to Garden Grove Park’s picnic pavilion, picnic shelters and installation of ADA playground accessibility.
Council Member Klopfenstein expressed her appreciation for the improvements to the parks noting the value to the community and quality of life these improvements provide. She commented that she would like to see a strawberry themed playground for the Village Green improvements.
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Council Member Nguyen expressed gratitude for both U.S. Congressman Lou Correa and California Senator Tom Umberg for their role in assisting with grant opportunities and funding for the parks improvements, and she expressed excitement for the improvements being done to Woodbury Park.
Council Member DoVinh stated he would like to see public art installed at parks, and to use Be Well and other services to mitigate homelessness. He would also like to acquire more parks in the future.
Council Member Tran thanked Director Montanchez for spending time with her and explaining the reasons behind the need for spending the money on deferred park improvements.
Mayor Pro Tem Brietigam noted he has been asked multiple times in several different districts about Pickle Ball Courts, and suggested consideration in the future for Pickle Ball Courts.
Director Montanchez responded that staff has identified the Chapman Sports Complex for a future Pickle Ball court.
MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY MANAGER (Continued)
Mayor Pro Tem Brietigam encouraged staff to think about establishing events designed around special needs children; e.g., the annual Easter Egg Hunt with alternate scheduling designed with special needs in mind.
Council Member Tran thanked staff for reviewing the PFAS issues and the tour of the Sanitary District, which helps her have a better understanding and appreciation. She also thanked the Public Works staff for their fast response in filling a pothole and in locating a water leak she reported on behalf of residents in District 3. She thanked the City Manager, Assistant City Manager, and Community Services Director in providing her with a list of needed improvements to the Atlantis Play Center, and information on obtaining donations to celebrate the Center’s upcoming 60th anniversary. She encouraged anyone interested in donating funds for improvements to the Atlantis Play Center to contact the City Manager’s Office. She congratulated the latest members to the Garden Grove Chamber of Commerce, and encouraged collaborative efforts between the City and the Chamber to encourage small business growth and success. She thanked the resident who spoke tonight regarding the homelessness issues in his neighborhood; and she expressed her gratitude to Police Chief El Farra for his leadership with addressing the issues affecting the businesses and residents. She praised Assistant City Manager Maria Stipe for providing information to her on the details and costs of the vehicles and equipment for the City’s work crews listed on tonight’s agenda.
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Council Member DoVinh thanked Public Works Director Bill Murray and his staff for providing a tour of the facilities. He thanked the consultant who provided the information on the water rate study during the study session conducted earlier. He noted that PFAS is impacting all water distribution facilities in California, and the necessity for partnering with other cities and water agencies in litigation in an attempt to recover costs of remediation and improvements to water infrastructure systems. He thanked the Orange County Water District Board Director Nguyen and Jason S. Dudakis, Executive Director of Water Quality and Technical Resources on their presentation earlier in the meeting. He thanked City Manager Kim for her work on bringing Harbinger EV to Garden Grove, and he is looking forward to touring the facility, and he would like to spotlight the company at a council meeting. He expressed his enthusiasm for spotlights at meetings and suggested recognizing new hires.
Council Member Klopfenstein reminded everyone to be aware of mosquitoes and to dump and drain any standing water on their property. She noted a slight increase of typhus caused by fleas reported in Garden Grove, and encouraged residents to have their pets on flea and tick medication. Residents can contact OC Vector Control for scheduling a property inspection to help with a property management plan to address vectors.
Council Member Nguyen reported on her attendance to the 40th Annual NALEO Conference held in New York City. Workshops she attended included topics on heat, drought, blockchain technology, electrification and growing alternative needs, and housing. She noted that when she was newly elected as a council member, she toured Public Works, which was informative and educational. She encouraged her colleagues on the council to tour Public Works, apologizing in advance to Public Works Director Bill Murray noting the commitment of time it takes to coordinate tours. She commented that by learning more about Public Works was helpful when considering items that come before the council.
City Manager Kim thanked the Mayor and City Council for their support of City staff.
She noted that with over $100 million in capital projects, the items approved tonight facilitate the work needed to make necessary infrastructure improvements. On August 8, 2023, prior to the start of the City Council meeting, there will be a reception for newly hired Community Development Director, Niki Wetzel. She noted that information on the Be Well program will continue to be shared with the public.
Mayor Jones announced that he would close the meeting in memory of Katie McBride, who just recently passed away. Mrs. McBride was born in the historical and very small town of Ninety Six in South Carolina in 1933, and moved to Garden Grove in 1960 where she and her husband raised their family. He expressed condolences on behalf of the City Council to the McBride Family.
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ADJOURNMENT
At 9:10 p.m., Mayor Jones adjourned the meeting in memory of Katie McBride. The next Regular City Council Meeting will be held on Tuesday, August 8, 2023, at 5:30 p.m. at the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, California.
Teresa Pomeroy
City Clerk