Item 94/2024
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 1/23/2024
Subject: Award a contract to Willdan Engineering, to provide consultant engineering services. (Cost: $300,000) (Action Item)
OBJECTIVE
For City Council to award a contract to Willdan Engineering for consultant engineering services due to the temporary vacancy of the Associate Engineer position.
BACKGROUND
The Public Works Engineering Division (Engineering) oversees an annual capital improvement plan (CIP) budget of $28.6 million. Projects under the CIP require extensive planning and complex engineering work to execute. Engineering must maintain a full staff in order to effectively carry out the workload of meeting CIP goals. In December 2022, an Associate Engineer on the Engineering team retired, leaving a vacancy and fulltime workload that must be met. Due to the volume and intricate nature of this work, it is not possible to redistribute it to the remaining engineers on the team.
DISCUSSION
Staff solicited bids for consultant engineering services and received two qualified bids. The Engineering Division held a series of interviews to identify the most qualified consultant candidate and selected Willdan Engineering. The licenses and references of the consultant have been reviewed and verified by staff, and all other documentation is in order.
FINANCIAL IMPACT
The cost of the engineering consulting service will be offset by cost savings created by the temporary vacancy. No additional appropriation is necessary. Funding sources include the Gas Tax and Measure M2. There is no impact to the General Fund.
Item 94/2024
RECOMMENDATION
It is recommended that the City Council:
Award a contract to Willdan Engineering, in the amount not to exceed $300,000 for consultant engineering services, to meet engineering needs until the permanent Associate Engineer position has been filled; and Authorize the City Manager to execute an agreement with Willdan Engineering, and make minor modifications as appropriate thereto, on behalf of the City.
By: Alexa Viramontes, Sr. Administrative Analyst
ATTACHMENT(S):
1. Consultant Agreement
2. Consultant Fee Schedule