City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 3/12/2024
Subject: Authorization for the issuance of a purchase order with Harbor Pointe to replace four (4) Heating, Ventilation and Air Conditioning (HVAC) Package Units at Fire Station 81. (Cost: $83,184) (Action Item)
OBJECTIVE
Secure City Council authorization for issuance of a purchase order with Harbor Pointe to replace four (4) Heating, Ventilation and Air Conditioning (HVAC) Package Units at Fire Station 81.
BACKGROUND
The Public Works Department Facilities Division is responsible for maintenance of City buildings. In 2019, the City contracted with a consultant to perform a comprehensive Facilities Condition Assessment (FCA) of City owned buildings. FCA forecasts the useful lifecycle and costs of building needs, as well as major assets inside each building. Additionally, the assessment captured current building deficiencies and categorizes them by Safety, Performance/Integrity, Accessibility, Environmental, Retrofit/Adaptation and Lifecycle/Renewal. These categories are the primary reason or rationale for replacement, repair, or corrective action.
DISCUSSION
Based on performance information provided in the FCA and fiscal year 23-24 CIP plan, staff recommends the replacement of four (4) HVAC package units located at Fire Station 81. These units have reached the end of their useful service lives and qualify for replacement.
Specifications were generated and submitted for bid. The results shown reflect the four (4) lowest bids.
Harbor Pointe $ 83,184
Pacific West Industries Inc. $ 90,497
ACCO Engineered Systems $ 96,377
A&H Refrigeration Inc. $104,500
FINANCIAL IMPACT
The cost of replacing four (4) Heating, Ventilation and Air Conditioning (HVAC) Package Units at Fire Station 81 is $83,184. Funding is included in the Building Rehabilitation Fund. No additional appropriations are required.
RECOMMENDATION
It is recommended that the City Council:
Authorize the Finance Director to issue a purchase order in the amount of $83,184 to Harbor Pointe for the replacement of four (4) HVAC package units at Fire Station 81.
By: Phillip Carter, Facilities Manager
ATTACHMENT(S):
1. Project Agreement
2. Attachment 2