City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 3/12/2024
Subject: Authorize the issuance of a purchase order to National Auto Fleet Group for two (2) new Public Works Department trucks. (Cost: $306,984.66) (Action Item)
OBJECTIVE
To secure City Council authorization to purchase two (2) new Public Works Department trucks from National Auto Fleet Group through the Sourcewell competitive bid program, Contract #091521-NAF.
BACKGROUND
The Public Works Department has one (1) truck that currently meets the City’s guidelines for replacement and one (1) truck that is a fleet addition for the Animal Care Services Division. Both vehicles were approved through the FY 23 -24 budget process. The vehicle being replaced is a 2008 Ford F -550 truck with 87,200 miles, VIN# 1FDAF56Y08EC96063.
DISCUSSION
Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #091521 -NAF. The results deemed National Auto Fleet Group as the lowest responsive bid.
National Auto Fleet Group
Two (2) Ford F-250 Super Cabs $153,492.33* each
(Animal Care Services)
* This price includes all applicable tax and destination charges.
FINANCIAL IMPACT
The total cost for the purchase of these two (2) Public Works Department trucks is $306,984.66. Funding is included in the fiscal year 2023 -24 adopted Fleet Management internal service fund budget. There is no impact to the General Fund. The surplus equipment will be sold at public auction, and proceeds will go to the Fleet Management internal service fund.
RECOMMENDATION
It is recommended that the City Council:
Authorize the Finance Director to issue a purchase order in the amount of $306,984.66 to National Auto Fleet Group for the purchase of two (2) new Public Works Department trucks.
By: Steve Sudduth, Equipment Maintenance Supervisor
ATTACHMENT(S):
1. Nation Auto Fleet Group Quote