City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Ursula Luna-Reynosa
Dept:
City Manager Dept: Economic Development and
Housing
Date: 3/12/2024
Subject: Award a contract to bkm Office Environments to procure and install Furniture, Fixtures, and Equipment (FF&E) for the Central Cities Navigation Center Project No. CP1350000-1. (Cost: $425,089.34) (Action Item)
OBJECTIVE
For the City Council to award a contract to bkm Office Environments to procure and install Furniture, Fixtures, and Equipment (FF&E) for the Central Cities Navigation Center Project No. CP1350000-1.
BACKGROUND
Over the past three years and furthering implementation of the City’s 2021 Comprehensive Strategic Plan to Address Homelessness (CSPAH), a number of key homelessness initiatives have been deployed in the City of Garden Grove including the service extension for the Be Well Mobile Respon se Team, the launch of the CalOptima Health Street Medicine Program, the construction of the Caltrans Fencing Improvement Project, and the construction of the CCNC which is approaching 80% completion. A final milestone for the Project is the procurement o f all necessary FF&E to achieve full operation.
DISCUSSION
On January 17, 2024, the City released on PlanetBids a formal RFP to solicit interest from experienced firms to provide FF&E procurement, coordination, storage, and installation services for the Project. On January 25, staff hosted a non -mandatory bid walk-through as an opportunity for potential bidders to observe the job site. bkm office environments was the sole proposer to attend the bid walk-through.
On February 7, 2024, three (3) proposers submitted formal responses to the RFP. A comprehensive selection panel consisting of three (3) City staff rated the proposals
on the basis of: understanding of project scope, experience, assigned staff’s qualifications, familiarity with State and Federal procedures, proposal format and organization, and oral interviews.
Based on the evaluation results, bkm office environments was ranked first with the highest score. The following table presents the summary of the ratings.
Raters
Tangram Interiors bkm office
environments
The Office
Furniture Solutions
1 61 85 68
2 65 95 75
3 78 82 76
Total average 68 87.3 73
bkm Office Environments is a Ventura County-based, woman-owned company whose key personnel have over 16 years of experience in the FF&E industry. Their service portfolio includes a wide selection of offerings, such as on -site and internal project management, equipment services and procurement, installation, and reconfiguration, which allows them the flexibility to make timely floor plan modifications if necessary. bkm Office Environments has extensive prior experience, including projects similar to the CCNC su ch as the City of Santa Clarita Newhall Community Center and the Housing Facilities for the Southern California Health and Rehabilitation Program.
Due diligence has been performed with bkm Office Environments to confirm positive results: excellent customer service, prompt response to alternatives for expediting project schedule, ability to leverage manufactures with high -quality and strong warranty materials, and ability to ensure smooth material delivery, storage and installation.
FINANCIAL IMPACT
There is no fiscal impact on the General Fund. Funding for the Project’s FF&E is included in the Central Cities Navigation Center’s construction budget, and no additional appropriation is necessary.
RECOMMENDATION
It is recommended that the City Council:
Award a contract to bkm Office Environments for FF&E services for the Central Cities Navigation Center in an amount not-to-exceed $425,089.34; and
Authorize the City Manager, or designee(s), to execute the agreement, approve additional amendments as necessary, and make minor modifications as appropriate thereto, on behalf of the City.
ATTACHMENT(S):
1. Draft Agreement