City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 4/9/2024
Subject: Authorization of the issuance of a purchase order to National Auto Fleet Group for three (3) new Police Department vehicles. (Cost: $134,521.23) (Action Item)
OBJECTIVE
To secure City Council authorization to purchase three (3) new Police Department vehicles from National Auto Fleet Group through the Sourcewell competitive bid program, Contract #091521-NAF.
BACKGROUND
The Public Works Department has three (3) Police Department vehicles that currently meet the City’s guidelines for replacement and were approved through the FY-23/24 budget process. The vehicles being replaced are a 2007 Ford Crown Victoria with 48,000 miles, VIN#2FAHP71W67X139500, a 2007 Ford Crown Victoria with 67,000 miles, VIN# 2FAHP71W17X132504, and a 2013 Ford Explorer with 119,000 miles, VIN# 1FM5K8ARXDGC20976.
DISCUSSION
Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybackin g on the results of a recent Sourcewell competitive bid program, Contract #091521 -NAF. The results deemed National Auto Fleet Group as the lowest responsive bid.
National Auto Fleet Group $44,840.41*each
* This price includes all applicable tax and destination charges.
FINANCIAL IMPACT
There is no impact to the General Fund. Total cost for the purchase of the three (3) new Police Department vehicles is $134,521.23. Funds are budgeted in the Fleet Management internal service fund. The surplus equipment will be sold at public auction, and proceeds will be posted in the Fleet Management fund.
RECOMMENDATION
It is recommended that the City Council:
Authorize the Finance Director to issue a purchase order in the amount of $134,521.23 to National Auto Fleet Group for the purchase of three (3) new Police Department vehicles.
By: Steve Sudduth, Equipment Maintenance Supervisor
ATTACHMENT(S):
1. Nation Auto Fleet Group Quote