Item 67/2024
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Chief El-Farra
Dept:
City Manager Dept: Police
Date: 4-23-24
Subject: Authorization of the issuance of a purchase order to Galls, LLC, for equipment and uniforms. (Cost: $200,000 per year) (Action Item)
OBJECTIVE
For the City Council to authorize the Finance Director to issue a purchase order to Galls, LLC for uniforms and safety equipment.
BACKGROUND
The Police Department and Public Works Department has an ongoing need for the purchase of new and replacement uniforms, equipment, and accessories for staff to conduct daily operations. Galls, LLC, currently provides uniforms and equipment for the City, and the service meets and exceeds essential requirements to provide uniforms and safety equipment.
The current purchase order is set to expire and staff is recommending to continue using Galls, LLC as a uniform provider.
DISCUSSION
Galls, LLC is under contract with the City of Los Angeles Harbor Department (Harbor Department), which qualifies to be used to “piggy-back” under Garden Grove Municipal Code section 2.50.060(E) that dispenses with the requirement to conduct a Request for Proposals.
Galls, LLC has agreed to offer the same pricing under the Harbor Department contract. By utilizing the current contract, negotiated by the Harbor Department for an initial period of one year with two subsequent one-year renewal options, the City will benefit from efficiency and ensure uninterrupted service.
FINANCIAL IMPACT
Expenditures under the Harbor Department contract, including taxes and delivery, are not expected to exceed $200,000 per year, or $ 600,000 in aggregate if both options are exercised. Funding for the contract is included in the department’s operating budget.
RECOMMENDATION
Item 67/2024
It is recommended that the City Council:
• Authorize bidding to be dispensed with pursuant to Municipal Code Section
2.50.060(E); and
• Authorize the Finance Director to utilize the City of Los Angeles Harbor Department Contract No. 39985, and issue a purchase order to Galls, LLC, to provide uniforms and equipment, in an amount not to exceed $200,000 annually for a total amount of $600,000 in aggregate if additional option years are exercised under the contract.
By: Courtney Cibosky, Fiscal Analyst
ATTACHMENTS:
1. City of Los Angeles Harbor Department Purchase Contract No. 39985, Bid No. F-1143
2. Price List effective 4-14-24.