Item 79/2024
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Niki Wetzel
Dept:
City Manager Dept: Community Development
Date: April 23, 2024
Subject: Approval of Amendment No. 5 to the agreement with The Code Group, Inc., and approval of Amendment No. 2 to the agreement with Willdan Engineering for on-call Building Contractual Services. (Cost: $250,000 each contract) (Action Item)
OBJECTIVE
For the City Council to approve Amendment No. 5 to the agreement with The Code Group, Inc. (VCA) for on-call Building Contractual Services and Amendment No. 2 to the agreement with Willdan Engineering for on-call Building Contractual Services to increase the compensation amount for each agreement.
BACKGROUND
The Community Development Department (CDD) utilizes third party services to supplement in-house staff or to fill temporary vacancies with contractual staff on an “as- needed” basis. The intent is to achieve acceptable turnaround time and maintain expected levels of customer service. CDD currently uses Willdan Engineering for building inspection services and VCA for building inspection, building permit counter, and code enforcement services. A contract with Willdan Engineering for $250,000 was approved on November 14, 2023, and the City Council authorized an Amendment No. 4 to the contract budget for VCA ($250,000) on October 24, 2023.
DISCUSSION
Staff has utilized contract budget to staff building inspector and other vacant positions as recruitments have been conducted. Despite a recent recruitment, CDD was unable to identify qualified individuals to fill building inspector vacancies. Willdan Engineering and VCA currently have qualified contractual staff available to efficiently mitigate the City’s service needs while an additional building inspector recruitment is conducted. Staff is currently utilizing these firms to fill vacancies, but the existing contract budget will be expended before the anticipated time that vacancies can be filled. As such, staff requests an increase in compensation to each contract during the current contract term to fill existing staff vacancies and maintain acceptable service levels.
Item 79/2024
FINANCIAL IMPACT
Amendment No. 5 for VCA and No. 2 for Willdan Engineering will authorize an additional $250,000 to each of the contracts for each service provider. Funds will only be expended as necessary. The additional contract amount would be offset by the salary savings from temporary vacant positions as well as fees paid for building inspections and building permits as collected from applicants.
RECOMMENDATION
It is recommended that the City Council:
• Approve Amendment No. 5 to the agreement for on-call Building Contractual Services with The Code Group, Inc. to increase the compensation in the amount of $250,000;
• Approve Amendment No. 2 to the agreement for on-call Building Contractual Services with Willdan Engineering to increase the compensation in the amount of $250,000;
• Authorize the City Manager, or her designees, to execute Amendment No. 5 with The Code Group Inc., and make minor modifications as appropriate thereto, on behalf of the City;
• Authorize the City Manager, or her designees, to execute Amendment No. 2 with Willdan Engineering, and make minor modifications as appropriate thereto, on behalf of the City;
• Authorize the City Manager, or her designees, to exercise option year amendment terms, for the current year and available three (3) option years to the agreement for on-call Building Contractual Services with Willdan Engineering; and
• Authorize the City Manager, or her designees, to exercise option year amendment terms, for the current year and available two (2) option years to the agreement for on-call Building Contractual Services with The Code Group, Inc.
ATTACHMENTS:
1. Amendment No. 5 – VCA
2. Amendment No. 2 - Willdan