Item 83/2024
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 5/14/2024
Subject: Authorization of the issuance of a purchase order to National Auto Fleet Group for one (1) Gate Valve Truck and one (1) Gate Valve Machine. (Cost: $ 184,991.91)(Action Item)
OBJECTIVE
To secure City Council authorization for the purchase of one (1) new Gate Valve Truck and one (1) new Gate Valve machine from National Auto Fleet Group through the Sourcewell competitive bid program, Contract #091521-NAF.
BACKGROUND
The Public Works Department’s Water Services Division has a water gate valve maintenance program. Under this program, gate valves must be exercised and replaced to ensure proper operation of the distribution system. Gate valves are used for the purpose of isolating water shut down areas during emergencies, capital projects, routine maintenance and for water quality purposes. Over the past few years, staff has identified the needs for replacing certain gate valves to ensure performance. Accordingly, staff recommends purchasing one (1) Gate Valve Machine and one (1) Gate Valve Truck. The truck will be solely dedicated towards the gate valve maintenance program and water shut downs. Both the gate valve machine and the truck were approved during the fiscal years 2023 through 2025 biennial budget adoption process.
DISCUSSION
Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases.
Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #091521 -NAF. The results deemed National Auto Fleet Group as the lowest responsive bid.
Item 83/2024
National Auto Fleet Group:
One (1) Gate Valve Truck and One (1) Gate Valve Machine, total cost: $184,991.91*
* This price includes all applicable tax and destination charges.
FINANCIAL IMPACT
There is no impact to the General Fund. The cost of $184,991.91 to purchase the gate valve machine and the truck is included in the Water Utility enterprise fund's Fiscal Year 2023 -24 adopted budget.
RECOMMENDATION
It is recommended that the City Council:
• Authorize the Finance Director to issue a purchase order in the amount of $184,991.91 to National Auto Fleet Group for the purchase of one (1) Gate Valve Truck and one (1) Gate Valve Machine.
By: Samuel Kim, P.E., Deputy Public Works Director/Water Services Manager
ATTACHMENT:
1. Quote