Item 268/2024
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 6/25/2024
Subject: Award a contract to AME Builders, Inc. to replace two (2) roofs at the Garden Grove Amphitheater Campus located at 12762 Main Street, Garden Grove. (Cost: $59,900) (Action Item)
OBJECTIVE
For City Council to award a contract to AME Builders, Inc. for the replacement of two (2) roofs at the Garden Grove Amphitheater campus located at 12762 Main Street, Garden Grove.
BACKGROUND
The Public Works Department Facilities Division is responsible for maintenance of City buildings. In 2019, the City contracted with a consultant to perform a comprehensive Facilities Condition Assessment (FCA) of City owned buildings. The FCA includes forecasts on the useful lifecycle and costs of building maintenance needs, and replacement of major assets inside each building. Additionally, the assessment captured current building deficiencies and categorizes them by categories includi ng Safety, Performanc e/Integrity, Accessibility, Environmental, Retrofit/Adaptation and Lifecycle/Renewal. Priorities are determined within each of these categories.
DISCUSSION
Based on the FCA, building maintenance projects were established in our five -year Capital Improvement Plan (CIP). The Fiscal Year 2023 -24 CIP includes the replacement of two (2) roofs at the Garden Grove Amphitheater campus . The roofs have reached the end of their useful service lives and replacement is deemed necessary.
Specifications were generated and submitted for bid (IFB S-1328). Results shown reflect the three (3) lowest bids.
AME Builders Inc. $59,900
Right Way Roofing Corporation $67,000
Best Contracting Services $192,468
Item 268/2024
FINANCIAL IMPACT
The cost for replacing the two (2) roofs at the Garden Grove Amphitheater campus in the amount of $59,900 is included in the FY 2023 -24 CIP, and funded from the Building Rehabilitation internal service fund. No additional appropriation is needed.
RECOMMENDATION
It is recommended that City Council:
• Award a contract to AME Builders, Inc., in the amount of $59,900 for the replacement of two (2) roofs at the Garden Grove Amphitheater Campus located at 12762 Main Street, Garden Grove; and
• Authorize the City Manager to sign the agreement, and to make minor modifications as appropriate.
By: Phillip Carter, Facilities Manager
ATTACHMENT
Project Agreement