Item 266/2024
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 6/25/2024
Subject: Award a contract to Southland Industries, Inc. to replace four (4) Heating, Ventilation, Air Conditioning Units at the Courtyard Center located at 12732 Main Street, Garden Grove. (Cost: $52,804) (Action Item)
OBJECTIVE
For City Council to award a contract to Southland Industries, Inc., for the replacement of four (4) Heating, Ventilation and Air Conditioning (HVAC) package units at the Courtyard Center (CYC).
BACKGROUND
The Public Works Department Facilities Division is responsible for the maintenance of City buildings. In 2019, the City contracted with a consultant to perform a comprehensive Facilities Condition Assessment (FCA) of City owned buildings. The FCA includes forecasts on the useful lifecycle and costs of building maintenance needs, and replacement of major assets inside each building. Additionally, the assessment captured current building deficiencies and categorizes them by categories including Safety, Perfor mance/Integrity, Accessibility, Environmental, Retrofit/Adaptation and Lifecycle/Renewal. Priorities are determined within each of these categories.
DISCUSSION
Based on the FCA , building maintenance projects were established in our five-year Capital Improvement Plan (CIP). The Fiscal Year 2023-24 CIP includes the replacement of four (4) HVAC package units located at the CYC. These units have reached the end of their useful service lives and replacement is deemed necessary.
Specifications were generated and submitted for bid (IFB S-1322A). The results shown reflect the four (4) lowest bids.
Southland Industries, Inc. $52,804
A & H Refrigeration, Inc. $57,500
F.M. Thomas Air Conditioning $67,578
Harbor Pointe, Inc. $81,863
Item 266/2024
FINANCIAL IMPACT
The cost for replacing the four (4) HVAC units the CYC is included in the FY 2023-24 CIP, and funded from the Building Rehabilitation internal service fund. No additional appropriation is needed.
RECOMMENDATION
It is recommended that City Council:
• Award a contract to Southland Industries, Inc. in the amount of $52,804 for the replacement of four (4) Heating Ventilation and Air Conditioning units at the Courtyard Center; and
• Authorize the City Manager to sign the contract, and to make minor modifications as appropriate.
By: Phillip Carter, Facilities Manager
ATTACHMENT
Project agreement