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item 5 Adoption of a Resolution authorizing the City Manager to waive the formal bidding process to proceed with approval of an Emergency Purchase Order with Tess Electric for emergency repairs at Well No. 3

Garden Grove City Council
July 9, 2024

Document
item 5 Adoption of a Resolution authorizing the City Manager to waive the formal bidding process to proceed with approval of an Emergency Purchase Order with Tess Electric for emergency repairs at Well No. 3
Meeting
July 9, 2024
Body
Garden Grove City Council
Original file
1.3 MB
Text extracted from the city's file for reading and search. Open the original on agendasuite.org. That file is the official record.

1 Tess Electric Inc.
12142 Severn Way, Riverside, Ca 92503
Phone 951-427-1735
From: Gregory Beebe Lic. 1057586 [email protected]

Sales tax is additional if applicable. Prices are good for 30 days, subject to change without notice. Please note that this is not an offer to contract, but merely a quotation of current prices for your convenience and information. Orders based on this quotation are subject to our acceptance on the terms and conditions stated in our written acknowledgement of order. We make no representations with respect to compliance with job specifications.

Quote Number# 0000221 Rev.B
Date: June 14, 2024

To: City of Garden Grove
Attn: Robert Bermudez, [email protected]

Project: City of Garden Grove, Well 16, 200HP, Pump Control Panel Revised Quote

Tess Electric is pleased to offer the following revised quote to provide and install a new pump control panel for the Well 16 pump site. The existing pump control panel will be removed, others to dispose.

The new pump control panel will consist of the following items:

1. Pump panel 200HP, 460V, rated for 240 amps. Panel size will be the same size as the existing panel so that the existing conduits and cable can be reused and reconnected.

2. Includes 400A main breaker, Weg SSW900 series soft starter with internal shunting contactor. A 1.5KVA 240/120V transformer will be installed to provide control power and single phase power for the CL2 & Floride pumps.

3. Door mounted pilot devices include Stop/Start push buttons, ETM, SSW900 HMI, Fail light, Reset push button.

Also Stop/Start push buttons for the CL2 & Floride pumps. These pumps are all controlled locally by the operator.

No remote SCADA control is included with this quote.

4. Any foreign power routed through the panel will be rerouted through an added pull box. That way no foreign power will be live in the panel apart from any SCADA low voltage input status.

5. A set of control drawings for your records.

Total Cost ................................................................................................................. $ 30,302.00

Allow 6-8 weeks for delivery after PO has been issued.

Please let me know if you have any questions or comments.

Best Regards:

Greg Beebe
2 Tess Electric Inc.
12142 Severn Way, Riverside, Ca 92503
Phone 951-427-1735
From: Gregory Beebe Lic. 1057586 [email protected]

Sales tax is additional if applicable. Prices are good for 30 days, subject to change without notice. Please note that this is not an offer to contract, but merely a quotation of current prices for your convenience and information. Orders based on this quotation are subject to our acceptance on the terms and conditions stated in our written acknowledgement of order. We make no representations with respect to compliance with job specifications.

EXCLUSIONS:
1) Permits.
2) Performance Bonds.
3) Temporary power and/or lighting.
4) Concrete slab cutting, core drilling, breaking, removal and replacement and X-Ray.

All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted, per standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, and other necessary insurance. Our workers are fully covered by Workmen’s Compensation Insurance. Quote valid for 30 days. This quote is for a prevailing wage project and all employees of Tess Electric employees shall receive the set prevailing wage compensation per DIR standards.

Tess Electric Inc.
12142 Severn Way, Riverside CA 92803
Phone (951) 427-1735
Lic. 1057586

Sales tax is additional if applicable. Prices are good for 30 days, subject to change without notice. Please note that this is not an offer to contract, but merely a quotation of current prices for your convenience and information. Orders based on this quotation are subject to our acceptance on the terms and conditions stated in our written acknowledgement of order. We make no representations with respect to compliance with job specifications.

Quote Number# 0000464B
May 23, 2024
To: City of Garden Grove
Attn: Robert Bermudez

Project:

Well 31 Phase Shifting Auto Transformer replacement & New DLO Cable Installation

Tess Electric is pleased to provide the following proposal to supply and install [1] new Phase Shifting Auto Transformer and replacement of all damaged DLO cable located on the VFD side of the Pump control Panel. Included with this project is the following scope of work:

 Tess Electric to remove existing auto transformer (others to dispose)  A new auto transformer shall be installed in same location of existing auto transformer.  The new transformer shall be a Toshiba Part # 56259
 All existing damaged DLO cable (Sizes 373, 4/0 & 2/0) located on VFD section shall be removed.  New cable shall be installed in the same manner as original cabling.  All new crimp lugs and hardware shall be installed and used with the new DLO cable.  The power cable is only replaced in the VFD side (section) due to the heat that is in the section because of the VFD power chassis.
 Start up and confirmation of new equipment shall be performed after installation.  Please note that as with all repairs, there may be unforeseen issues after the repair. Tess Electric is very confident that the transformer is the main problem. However, if any other issues arise after the repair, this will be charged as a change order.

**Tess Electric shall work with the city of Garden Grove in removing/ setting the auto transformers in/ out of building, if the city cannot assist in this, a change shall be made**

**Freight costs are included in price**
**Current Leadtime is late August**

Tess Electric Inc.
12142 Severn Way, Riverside CA 92803
Phone (951) 427-1735
Lic. 1057586

Sales tax is additional if applicable. Prices are good for 30 days, subject to change without notice. Please note that this is not an offer to contract, but merely a quotation of current prices for your convenience and information. Orders based on this quotation are subject to our acceptance on the terms and conditions stated in our written acknowledgement of order. We make no representations with respect to compliance with job specifications.

Materials………………………………………………………………………………………………………………$17,945.48 Tax……………………………………………………………………………………………………………………….$1,570.23 Labor…………………………………………………………………………………………………………...……….$18,990.57 Total Cost.........................................................................................................................................................$38,506.28

All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted, per standard practices. Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, and other necessary insurance. Our workers are fully covered by Workmen’s Comp.

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