Item 357/2024
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Anand Rao
Dept:
City Manager Dept: Information Technology
Date: 9/10/2024
Subject: Authorization of the issuance of a purchase order to Data Center Interworks, Inc., for ten (10) new Arista Network Switches. (Cost: $67,131.36) (Action Item)
OBJECTIVE
For City Council to authorize issuance of a purchase order with Data Center Interworks, Inc. for the purchase of ten (10) new Arista Network Switches.
BACKGROUND
Many of the City’s network switches are past their useful life. Replacing existing switches with modern networking technology and support services will enable improved security and reliability of the City network infrastructure.
DISCUSSION
IFB No. S-1334 was issued on July 23, 2024 for Arista Network Switches. Eleven proposals were received and opened on August 22, 2024. All proposals were reviewed and all proposals were found to be responsive. The lowest three bids are as follows:
Bidders for IFB No. S-1334
Data Center Interworks, Inc. $67,131.36
Thomas Gallaway Corporation $68,645.27
vPrime Tech Inc. $69,842.79
The lowest responsive bid was from Data Center Interworks, Inc. In accordance with the bid agreement, the City may, at its sole discretion, elect to exercise an option for additional Arista Network Switches up to one (1) year after delivery and acceptance of the original licenses provided the contractor agrees to furnish the unit at the original bid price or lower.
Item 357/2024
FINANCIAL IMPACT
The cost to procure ten (10) new Arista Network Switches is $67,131.36. This amount has been budgeted in the Information Technology Internal Service Fund for Fiscal Year 2024-
25. No additional appropriation is necessary.
RECOMMENDATION
It is recommended that the City Council:
Authorize the Finance Director to issue a purchase order to Data Center Interworks, Inc. in the amount not to exceed $67,131.36 to purchase Arista Network Switches.
By: Maria Veronica M. Enciso, Sr. Administrative Analyst
ATTACHMENTS
1. Bid Tabulation
2. Data Center Interworks, Inc.