Item 394/2024
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Anand Rao
Dept:
City Manager Dept: Information Technology
Date: 9/24/2024
Subject: Authorization of the issuance of a purchase order to Software Information Resource Corporation for Elastic Consumption Units. (Cost: $106,812) (Action Item)
OBJECTIVE
For City Council to authorize issuance of a purchase order to Software Information Resource Corporation for the purchase of Elastic Consumption Units.
BACKGROUND
The City of Garden Grove Information Technology Department utilizes Elasticsearch Elastic Consumption Units (ECU) for Security information and event management (SIEM) and Extended Detection and Response (XDR). Previously, the Department purchased annual prepaid consumption credits that have increased over the years due to increased usage and capabilities. Ultimately, staff have found that increasing the credits to 45,000 annually would be sufficient for current and expected future use. Buying a multi-year contract appears to be most cost efficient.
DISCUSSION
IFB No. S-1338 was issued on August 12, 2024 for ECUs. Five proposals were received and opened on September 11, 2024. All prop osals were reviewed and all were found to be responsive. The lowest two bids are as follows:
Bidders for IFB No. S-1338
Software Information Resource Corporation $106,812.00
Allied Network Solutions, Inc. $106,845.00
Item 394/2024
The lowest responsive bid was from Software Information Resource Corporation. Per the bid agreement, the City may, at its sole discretion, elect to exercise an option for additional Consumption Units up to one (1) year after delivery and acceptance of the original licenses, provided the contractor agrees to furnish the units at the original bid price or lower.
FINANCIAL IMPACT
The quote is for three years with a total amount of $106,812. The first year cost is $36,099, then $35,356.50 annually for years two and three. The current year’s amount is budgeted in the FY 2024-25 Information Technology internal service fund operations, and future years’ funding needs will be allocated through the biennial budget process.
RECOMMENDATION
It is recommended that the City Council:
Authorize the Finance Director to issue a purchase order to Software Information Resource Corporation in the amount not to exceed $106,812 to purchase Elastic Consumption Units.
By: Maria Veronica M. Enciso, Sr. Administrative Analyst
ATTACHMENTS
1. Bid Tabulation
2. Software Information Resource Corporation