CLAY COUNTY
PURCHASING DEPARTMENT
RENEWAL AGREEMENT
RENEWAL NO: 62-23-4 PURCHASING SPECIALIST II PATRICK WEST TITLE: MKCPP 2024 MODEL YEAR
METRO VEHICLE BID RENEWAL
PHONE: 816.407.3630
FAX: 816.407.3641
ISSUE DATE: 9/26/2023 EMAIL: [email protected]
RE
TURN RENEWAL AGREEMENT BY E-MAIL, MAIL, COURIER OR FAX:
CLAY COUNTY
ATTN: ~ PURCHASING DEPARTMENT
16 W. FRANKLIN STREET
LIBERTY, MISSOURI 64068
DELIVER SUPPLIES/SERVICES/INVOICES FOB (Free On Board) DESTINATION TO THE FOLLOWING ADDRESS:
COUNTYWIDE
CLAY COUNTY ADMINISTRATION BUILDING
1 COURTHOUSE SQUARE
LIBERTY, MO 64068
SIGNATURE REQUIRED
Company Name Authorized Representative (Print) Title
Street Address Authorized Signature
City/State/Zip County Date Company Tax ID No.
Telephone No. Facsimile No. E-Mail
☐Corporation ☐Individual ☐State/Local Government ☐Partnership ☐Sole Proprietor ☐IRS Tax-Exempt Vendor Tax Filing Type with IRS (Check One)
TO: OLATHE FORD
DEBI JONES
1845 EAST SANTA FE
OLATHE, KANSAS 66062
PHONE: 913.782.0881
E-MAIL: [email protected]
AGREEMENT TITLE: MKCPP 2024 MODEL YEAR METRO VEHICLE BID RENEWAL A
GREEMENT PERIOD: NOVEMBER 21, 2023 TO NOVEMBER 20, 2024 C
lay County hereby exercises its option to renew the above referenced agreement for the fourth of four possible renewals unless either party notifies the other of intent not to renew, modify or alter terms of the agreement. Notifications must be in writing within a minimum of 30 days prior to the end of an annual renewal period.
V
endors MUST meet the Minimum Standard Specification of every item listed in the Standard Vehicle portion of the Detailed Specifications of Exhibit A for all vehicles bid. If Minimum Standard Specifications cannot be met, Vendor shall note such exceptions in Exhibit A. If Make/Model has additional Standard Equipment not listed in Minimum Standard Specifications, Vendor must list Equipment and Manufacturer’s Codes for all additional Standard Equipment not listed using a separate sheet noting Item Number, Group Number, Equipment Description, and Manufacturer Code(s). Vendor shall supply an available options sheet for every vehicle bid, including any Manufacturer Codes and pricing that reflects requested MSRP discount from Exhibit A; Table 5 .
Such options will generally be considered “OEM” (original equipment manufacturer), but may be from other suppliers that the OEM may utilize and/or may be considered part of the OEM’s standard line of products for the vehicle involved. The options would normally be readily available from the “factory” when the OEM is building the vehicle and would normally be expected to be listed in the OEM’s offering of options.
EXHIBIT A: RENEWAL PRICING TABLE
ITEM
NO.
GROUP
NO. VEHICLE TYPE VEHICLE MAKE VEHICLE MODEL QTY. BASE PRICE INCLUDING
STANDARD OPTIONS
1 Group No. 1 Minimum Specifications for All Heavy Duty Trucks are as Follows: Driver Air Bag, Arm Rests – All Doors, Factory Air Conditioning, Factory Auxiliary 12 Volt Outlet, Factory Power Steering, Factory Cruise Control and Tilt Wheel, Heavy Duty Increased Cooling System, 12 Volt Electrical System, Rubber Floor Covering, Gauges – Oil, Amp, Temperature, Fuel Minimum, Tinted Windows – All, Full Length Factory Headliner, Electric Horns, Day/Night Inside Mirror, AM/FM Factory Radio, Spare Tire and Wheel, Same Size as Vehicle Tires, Dual Sun Visors, Intermittent Wipers.
1 1 Full Size Van Cutaway Cab & Chassis ea. $
2 1 1-Ton Cab & Chassis ea. $
3 1 15,000 GVWR Cab & Chassis ea. $
4 1 17,500 GVWR Cab & Chassis ea. $
5 1 21,000 GVRW Cab & Chassis ea. $
6 1 29,000 GVWR Cab & Chassis ea. $
7 1 34,000 GVWR Cab & Chassis ea. $
2 Group No. 2 Minimum Specifications for ALL Sedans are as Follows: Body Style - 4 Door Sedan: Driver and Passenger Air Bags, Factory Air Conditioning, Factory Arm Rests, 4 Door Sedan Body, Factory Power Anti-Lock Brakes, Factory Power Steering, Factory Power Windows, Factory Power Door Locks, Factory Cruise Control and Tilt Wheel, Dual Sun Visors, Factory Intermittent Wipers, Standard Spare Tire for Model, 4 Radial Tires, 4 Each Alloy Wheels, Rear Defroster, Front and Rear Floor Mats, Tinted Windows-All, Latching Glove Box, Inside Day/Night Mirror, Outside Dual Mirrors Controlled on Drivers Side, Dual Sun Visors, Standard Suspension for Model Bid, Factory AM/FM Radio, Auxiliary Power Outlet, Maintenance Free Battery, Alternator per Model Bid, Floor Covering – Carpet Front and Rear, Battery per Model Bid, Transmission-Automatic Standard for Model Bid, Minimum 4 Cylinder. 12 2 Mid-Size Sedan – Front Wheel Drive
(97.0 Cu. Ft. Min) Passenger Volume e a. $
TBD
TBD
EXHIBIT A, continued
RENEWAL PRICING TABLE: REQUIRED PRICING
ITEM
NO.
GROUP
NO. VEHICLE TYPE VEHICLE MAKE VEHICLE MODEL QTY BASE PRICE INCLUDING
STANDARD OPTIONS
3 Group No. 3 Minimum Specifications for ALL Utility Vehicles are as Follows: Driver and Passenger Air Bags, Factory Air Conditioning, Factory Arm Rests, Auxiliary Outlet, Factory Power Anti-Lock Brakes, Front and Rear Bumpers, Rear Defroster, Factory Power Door Locks, Carpet Floor Covering Front and Rear, Four Wheel Drive 4X4, Tin ted Windows-All, Inside Day/Night Mirror, Outside Mirrors-Low Mount Both Sides, Factory AM/FM Radio, Seats-Standard for Model Bid, Standard Spare Tire for Model, Factory Power Steering, Factory Power Windows, Factory Cruise Control and Tilt Wheel, Dual Sun Visors, Factory Intermittent Wipers, Front and Rear Floor Mats, Latching Glove Box, Standard Suspension for Model Bid, Auxiliary Power Outlet, Floor Covering – Carpet Front and Rear, Tires - Steel Belted Radial, BSW, All Season, Bumpers Front and Rear, Instrumentation Gauges -Standard per Model Bid. Automatic Transmission - Standard Per Model Bid, Standard Front and Rear Axles for Model Bid. 15 3 Sub-Compact Utility Vehicle 4X4,
Engine; 4 Cylinder Minimum ea . $
16 3 Compact Utility Vehicle 4X4,
Engine; 6 Cylinder Minimum ea . $
17 3 Full Size Utility Vehicle 4X4,
Engine; 8 Cylinder Minimum ea . $
18 3 Large Size Utility Vehicle 4X4,
Engine; 8 Cylinder Minimum ea . $
4 Group No. 4 Minimum Specifications for ALL Pickup Trucks are as Follows : Cab "A" - 2 Door, Driver and Passenger Air Bags, Factory Air Conditioning, Factory Arm Rests, Factory Power Anti-Lock Brakes, Front and Rear Bumpers Standard for Model, Factory Power Steering, Factory Power Windows, Factory Power Door Locks, Factory Cruis e Control and Tilt Wheel, Dual Sun Visors, Factory Intermittent Wipers, Standard Spare Tire for Model, 4 Radial Tires, Rear Defroster, Front and Rear Floor Mats, Glove Box, Inside Day/Night Mirror, Outside Mirrors, Left and Right Sides - Standard for Model Bid, Dual Sun Visors, Standard Suspension for Model Bid, Factory AM/FM Radio, Auxiliary Power Outlet, Rubber/Vinyl Floor Covering Front and Rear, Maintenance Free Battery, Alternator, Headliner Factory Installed, Glass -Tinted Windows, Cab Dome Light Factory, Seat - Full Depth Foam, Vinyl, Bench, Hinged Back , 12 Volt Electrical System, Cab Dome Light - Factory, 4X2 - Two Wheel Drive Standard, Standard Automatic Transmission for Model Bid, Standard Radiator for Model Bid, Cooling System Standard for Model Bid, Front and Rear Axles Standard to Model Bid, Standard Wheelbase for Model Bid.
20 4 Midsize Pickup, 4x2, Cab “A”, 4x2 ea. $
21 4 Pickup, ½ Ton, Cab “A”, 4x2 ea. $
22 4 Pickup, ¾ Ton, Cab “A”, 4x2 ea. $
23 4 Pickup, 1 Ton, Cab “A”, 4x2 ea. $
5 Group No. 5 Minimum Specifications for ALL Vans are as Follows: Driver and Passenger Air Bags, Factory Air Conditioning, Factory Arm Rests, Factory Power Anti-Lock Brakes, Factory Power Steering, Factory Power Windows - All Side Doors, Factory Power Door Locks, Factory Cruise Control and Tilt Wheel, Dual Sun Visors, Factory Intermittent Wipers, Standard Spare Tire for Model, 4 Radial Tires, Latching Glove Box, Inside Day/Night Mirror, Outside Standard Suspension for Model Bid, Factory AM/FM Radio, Auxiliary Power Outlet, Rubber Floor Covering Front and Rear, Maintenance Free Battery, Alternator Standard per Model Bid, Heater - Standard for Model Bid, Radiator - Standard for Model Bid, Transmission - Standard for Model Bid, Fuel Tank-Standard for Model Bid, Headliner - Standard per Model Bid, Heater Standard per Model Bid, Outside Mirrors - Standard per Model Bid. 29 5 Mini-Van, Passenger ea. $
30 5 Mini-Van, Cargo Van ea. $
31 5 Full Size Van, ¾ Ton, Cargo ea. $
32 5 Full Size Van, 1 Ton, Cargo ea. $
33 5 Full Size Van, Window, Passenger ea. $
34 5 Sprinter Van, Cargo ea. $
EXHIBIT A, continued
RENEWAL PRICING TABLE 1: REQUIRED PRICING
ITEM
NO.
GROUP
NO. VEHICLE TYPE VEHICLE MAKE VEHICLE MODEL QTY BASE PRICE INCLUDING
STANDARD OPTIONS
6 Group No. 6 Minimum Specifications for ALL Police Vehicles are as Follows: Dual Front Air Bags, Factory Air Conditioning, Arm Rests, Auxiliary Outlet 12V Factory Installed, 4 Wheel Disc Power Brakes, Anti- Locking Brakes, Power Door Locks (All Doors), Deactivate Door Jam Switch for Interior Lights, Dual Exhaust, Exterior, Non -Street Appearance, Floor Covering – Heavy Duty Vinyl Front & Rear (No Carpeting), Gauges Required, Glass – Tinted (All Windows), Dual Horns Required, Key-Each Vehicle Keyed Individually (3 Keys per Vehicle), Lights – Auxiliary Dome Light Header Mounted, Under Hood Light, Luggage Compartment Lamp, Inside Day/Night Mirror, Radiator – Heavy Duty Cooling Package, Factory AM/FM Radio with Digital Clock, Conventional Spare Tire and Wheel, Speedometer Calibrated in 2 MPH Increments, Spot Light mounted 6 IN on Left Side, Power Steering, Steering – Cruise and Tilt Factory Installed, Dual Sun Visors, Trunk Opener – Electric or Vacuum on Dash to Activate, Full Wheel Covers, Power Window s – All, Intermittent Wipers, Wiring – Auxiliary Fuse Block with 6 Fused Circuits, Suspension – Standard for Model Bid. 38 6 Ford Police Interceptor - Utility ea. $
39 6
Police Pursuit or Patrol Vehicle
(All Models not otherwise
indicated)
ea. $
40 6
Police Vehicle – Utility
(All Models not otherwise
indicated)
ea. $
7 Group No. 7 Minimum Specifications for ALL Special Service Utility Vehicles are as Follows : Driver and Passenger Air Bags, Factory Air Conditioning, Arm Rest –All Doors, Factory Installed Auxiliary Outlet 12V., Power ABS Brakes, Front and Rear Bumpers, Factory Rear Window Defroster, Factory Power Door Locks – All Doors, 4X4 Drive Package, Vinyl Floor Covering, Minimum of Fuel, Amp and Oil Pressure Gauges, Tinted Windows – All Windows, Day/Night Interior Mirror, Outside Mirrors – Low Mount Both Sides, Factory Installed AM/FM Radio, Spare Tire and Wheel – Conventional, Power Steering, Factory Tilt and Cruise on the Steering Wheel , Dual Sun Visors, Factory Installed Power Windows – All Doors, Intermittent Wipers.
42 7 Special Services Utility Vehicle ea. $
44 7 Special Services Utility Vehicle
(½ Ton Pickup or Equal) ea. $
8 Group No. 8 Minimum Specifications for ALL Hybrid Sedans are as Follows: Body Style - 4 Door Sedan, Driver and Passenger Side Airbags, Automatic Transmission with Overdrive, Air Conditioning, Alternator, Armrests, Auxiliary Outlet, Battery – 12 Volt Factory, Defroster, Power Door Locks-All Doors, Power Anti-Lock Brakes, Electric Power Storage-Nickle Metal Hydride Batteries, Front and Rear Floor Mats, Tinted Window -All, Glove Box with Door, Day/Night Inside Mirror, Dual Outside Mirrors-Driver Side Controlled, AM/FM Factory Radio, Standard Spare Tire for Model Bid, Power Steering, Factory Tilt and Cruise in Steering Wheel, Dual Sun Visors, All Season Radial Tires, Suspension Standard for Model Bid, Power Windows-All Windows, Intermittent Wipers.
47 8 Hybrid Compact Sedan ea. $
49 8 All Electric Sedan ea. $
RENEWAL PRICING TABLE 2: OTHER REQUIRED PRICING
The Vendor must state below all other applicable costs necessary to satisfy the mandatory requirements of the original IFB. Unless stated in Exhibit A. the County shall assume that absolutely no other fees or delivery charges, including upgrade fees, will be assessed to the County whatsoever in connection with the MKCPP 2024 Model Year Metro Vehicle Bid herein and to satisfy the original IFB requirements.
DESCRIPTION / COMMENTS UNIT OF
MEASURE UNIT PRICE
Delivery Price Per Mile
Guaranteed Not To Exceed Total Delivery Price Per Vehicle Vehicles will be delivered from Location (City and State) 49,385
TBD
K1S
EXHIBIT A, continued
R
ENEWAL PRICING TABLE 3: OPTIONAL PRICING: Alternative Fuel Options The Vendor may provide firm, fixed pricing for Alternative Fuel Options for Vehicles listed in Pricing Table 1, for the proposed MKCPP 2024 Model Year Metro Vehicle Bid solution. Additional Vehicles Alternative Fuel Options may be listed on Separate Pages using Pricing Table 3 format.
DESCRIPTION / COMMENTS UNIT PRICE
Pricing Table 1; Group Number:
Pricing Table 1; Item Number:
Alternative Fuel Package: Fuel Option and Base Price each Net $ Alternative Fuel Option: CNG, LPG, P/H/EV, E85, B20
Alternative Fuel Operation: Dedicated, Bi-Fuel or Flex Fuel Gas Gallon Equivalent (How much fuel on board)
GGE Gas Gallon Equivalent - Option 1 Tank Size $
GGE Gas Gallon Equivalent - Option 2 Tank Size $
Manufacturer and Model of conversion system
Current or Pending EPA or CARB Certification No. (If no cert no., please explain):
OEM Supported (Vendor has QVM or SVM status or equivalent:
yes or no)
Drop ship code (if applicable)
R
ENEWAL PRICING TABLE 4: OPTIONAL PRICING
DESCRIPTION / COMMENTS UNIT OF
MEASURE UNIT PRICE
Minimum Guaranteed Trade-In Valuation Each
REN
EWAL PRICING TABLE 5: EQUIPMENT DISCOUNT
During the Course of the Agreement Year, the using Departments, Agencies and/or other Jurisdictions May Need to Order Optional Equipment or Items Not Specifically Listed Above. Please State Below, Any Discounts for Such Purposes, from Your Listed Prices.
Discount off MSRP list price %
A
ll other terms, conditions and provisions of the agreement shall remain the same and apply hereto. The Vendor shall sign and return this document, along with completed pricing.
T
HIS RENEWAL NOTICE DOES NOT CONSTITUTE AN AUTHORIZATION FOR SHIPMENT OF EQUIPMENT OR SUPPLIES OR A DIRECTIVE TO PROCEED WITH SERVICES.
CLAY COUNTY
RNL No. 62-23
MKCPP 2024 MODEL YEAR METRO VEHICLE BID RENEWAL
OR
IGINAL RESOLUTION: 2019-391
THIS RENEWAL AGREEMENT, MADE THIS DAY OF , 2023 is herein called Term and Supply Agreement for MKCPP 2024 Model Year Metro Vehicle Bid Renewal between Clay County Missouri (hereinafter “County”) and Olathe Ford (hereinafter “Vendor”).
WH
EREAS, the County has caused to be prepared certain Agreement documents, General Terms and Conditions, Special Conditions and/or Specifications, Invitation for Bid for Term and Supply Agreement and any special bid clauses/addenda listed under Special Attachments below (hereinafter “Agreement Documents”), said Agreement Documents setting forth such equipment, supplies, labor and/or services t o be furnished as therein fully described; and
WHEREAS, Vendor did on the 22nd day of October 2019 file with the County their Bid to furnish such equipment, supplies, labor and/or services, as specified; and
WH
EREAS, the said Agreement Documents adequately and clearly describe the terms and conditions upon which the Vendor is to furnish suc h equipment, supplies, labor and/or services as specified; and WH
EREAS, All other aspects of the original Agreement will remain in effect for the duration of the Agreement term stated above includi ng any addendums and/or modifications; IT IS AGREED.
1. Cl
ay County, Missouri acting through its Purchasing Agent and upon approval of the Authorized Agent of the County does hereby accept, with modifications, if any, the Bid of Olathe Ford.
2. The Vendor’s Bid and the County’s Agreement Documents are the agreement between the parties hereto; that both parties hereby accept and agree to the terms and conditions of said Bid and Agreement Documents, and that the parties continue to be bound thereby and that the compensation to be paid the Vendor is as set forth in the Vendor’s bid.
3. That this Renewal Agreement shall be effective for the Agreement period from November 21, 2023 to November 20, 2024.
4. No financial obligation shall accrue against the County until Vendor makes delivery pursuant to order of the Purchasing Agent and/or their approved designee.
5. This Agreement may be terminated by either party upon thirty (30) days prior notice in writing to the other party. The County may terminate this Agreement immediately, under breach of Agreement, if the Vendor fails to perform in accordance w ith the terms and conditions. In the event of any termination of Agreement by the Vendor, the County may purchase such supplies and/or services similar to those so terminated, and for the duration of the Agreement period the Vendor will be liable for all costs in excess of the established Agreement pricing.
6. This is the fourth of four possible renewal periods of this Agreement. The Agreement pricing identified in Exhibit A, the attached renewal and pricing agreement will be in effect for the duration of this Agreement term stated in paragraph 3.
IN W
ITNESS WHEREOF, the parties have set their hands and seals the date and year first above written. The parties represent that the signatories below have full authority and authorization to sign on behalf of the respective parties.
APPROVED:
Purchasing Expenditure Authority
Olathe Ford
order # body code model vin build week color MSRP COMMON GPC Total price after GPC W957 U1G EXPEDITION SSV C32955 1FMJU1G88PEA30477 available now white 56025 1800 54,225 W958 U1G EXPEDITION SSV C32953 1FMJU1G8XPEA30478 available now white 56025 1800 54,225 W959 U1G EXPEDITION SSV C32952 1FMJU1G81PEA30479 available now white 56025 1800 54,225 W904 U9G ESCAPE AWD 1FMCU9GN2PUB25362 available now white 33645 800 32,845 W905 U9G ESCAPE AWD C34716 1FMCU9GN7PUB25003 available now white 33645 800 32,845 W906 U9G ESCAPE AWD C34705 1FMCU9GN9PUB24841 available now white 33645 800 32,845 W907 U9G ESCAPE AWD C34708 1FMCU9GN0PUB25392 available now white 33645 800 32,845 W908 U9G ESCAPE AWD 1FMCU9GN6PUB24778 available now white 33645 800 32,845 W909 U9G ESCAPE AWD C34715 1FMCU9GN7PUB24871 available now white 33645 800 32,845 W916 U0G ESCAPE FWD C34707 1FMCU0GN7PUB25370 available now white 31775 800 30975 W917 U0G ESCAPE FWD 1FMCU0GN5PUB25920 available now white 31775 800 30975 W918 U0G ESCAPE FWD 1FMCU0GN9PUB25256 available now white 31775 800 30975 W919 U0G ESCAPE FWD 1FMCU0GN7PUB24753 available now white 31775 800 30975 W920 U0F ESCAPE BASE FWD 1FMCU0FN2PUB25293 available now white 28995 800 28195 W921 U0F ESCAPE BASE FWD 1FMCU0FN4PUB25098 available now white 28995 800 28195 W922 U0F ESCAPE BASE FWD 1FMCU0FN3PUB25299 available now white 28995 800 28195 W923 U0F ESCAPE BASE FWD 1FMCU0FN5PUB25157 available now white 28995 800 28195 W924 K8D Explorer XLT 1FMSK8DH1PGC14218 week of November 30th white 42,370 1600 40570 W925 K8D Explorer XLT 1FMSK8DH8PGC14328 week of November 30th white 42,370 1600 40570 W926 K8D Explorer XLT 1FMSK8DH4PGC14133 week of November 30th white 42,370 1600 40570 W927 K8D Explorer XLT 1FMSK8DH2PGC14485 week of November 30th white 42,370 1600 40570 W928 K8D Explorer XLT 1FMSK8DH7PGC14207 week of November 30th white 42,370 1600 40570 W929 K8D Explorer XLT 1FMSK8DH8PGC14314 week of November 30th white 42,370 1600 40570 W930 K8D Explorer XLT 1FMSK8DH3PGC14219 week of November 30th white 42,370 1600 40570 W931 K8D Explorer XLT 1FMSK8DH0PGC14386 week of November 30th white 42,370 1600 40570 W932 K8D Explorer XLT 1FMSK8DH9PGC14404 week of November 30th white 42,370 1600 40570 W933 K8D Explorer XLT 1FMSK8DH7PGC14336 week of November 30th white 42,370 1600 40570