Item 390/2024
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Samuel Kim
Dept:
City Manager Dept: Public Works
Date: 9/24/2024
Subject: Award a contract to R.J. Noble Company for the 2024 Various Streets Micro- Surfacing Project, City Project No. CP1422000 and 5-Year Landscape and Irrigation Maintenance, City Project No. CP1438000. (Cost: $2,883,465) (Action Item)
OBJECTIVE
For the City Council to award a contract to RJ Noble Company for the 2024 Various Streets Micro-Surfacing Project, City Project No. CP -1422000 and 5 -Year Landscape and Irrigation Maintenance, City Project No. CP -1438000, for the following street segments and site location: Knott Street from Lampson Avenue to Chapman Avenue; Valley View Street from 22 Freeway to City Limits; Brookhurst Street from Hazard Avenue to Westminster Avenue; Lampson Avenue from Springdale Street to Knott Street; Ward Street from Hazard Aven ue to Morningside Drive; and Parking Lot located at 12966 Euclid Street.
BACKGROUND
The project will be split into two (2) phases. The first phase consists of addressing each street and the parking lot with different rehabilitation measures to properly manage the unique circumstances and will involve some or most of the following elements : removing and replacing trees; removing and reconstructing failed pavement areas; cold milling; micro - surfacing; asphalt paving; replacing of PCC curb and gutter, cross gutter, splash pad, driveway, alley apron, sidewalk , and wheelchair ramps; adjusting u tility covers to finished grade; installing catch basin inlet screens, and CCTV cameras; making landscaping and irrigation improvements; completing restoration of traffic striping, signing, pavement marking and markers; and re-establishing centerline ties and monuments. The second phase will consist of landscape and irrigation maintenance for five (5) years for the Parking Lot located at 12966 Euclid Street.
Additionally, the City acquired the building at 12966 Euclid Street on August 8, 2023. During the property inspection conducted as part of the City’s due diligence, it was observed that several maintenance issues need to be addressed. Specifically, the asphalt parking lot requires resurfacing and restriping, while damaged concrete and trees need replac ement.
Additionally, new irrigation lines are necessary for the landscaped areas.
Item 390/2024
DISCUSSION
Staff solicited bids for this project pursuant to Municipal Code Section 2.50.100. Two (2) qualified bids were received at the City Clerk's office by 11:00 a.m. on September 9, 2024.
The lowest qualified contractor was RJ Noble Company, with a total bid of $2,883,465. The breakdown of the bid is as follows: $2,092,300 for the Micro -Surfacing improvements, $721,165 for the Parking Lot improvements located at 12966 Euclid Street, and $70,000 for the 5-year Landscape and Irrigation Maintenance. This bid amount is within the project budget. The licenses and references of the contractor have been reviewed and verified by staff, and all other documentation is in order.
The anticipated contract schedule is as follows:
Award contract September 24, 2024
Begin construction (estimated) November 4, 2024
Complete construction (estimated) March 14, 2025
FINANCIAL IMPACT
The 2024 Various Streets Micro-Surfacing Project minus the parking lot improvements is funded by Gas Tax and Measure M2. The parking lot located at 12966 Euclid Street and the 5 -Year Landscape and Irrigation Maintenance is funded by the General Fund. All funding needs are included in the Fiscal Year 2024 -25 Amended Budget in the respective funds. No additional appropriation is needed to approve the contract.
RECOMMENDATION
It is recommended that the City Council:
Award a contract to RJ Noble Company, in the amount of $2,883,465 for the 2024 Various Streets Micro -Surfacing Project, City Project No. CP -1422000 and 5-Year Landscape and Irrigation Maintenance, City Project No. CP-1438000; and Authorize the City Manager, or designee to execute an agreement with RJ Noble Company, and make minor modifications as appropriate thereto, on behalf of the City.
By: Nick Hsieh, P.E.
ATTACHMENTS
1. Construction agreement
2. Bid Summary