Item 438/2024
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Ursula Luna-Reynosa
Dept:
City Manager Dept: Economic Development and
Housing
Date: 10/22/2024
Subject: Approval of Amendment No. 2 to the agreement with Carmody Construction Company for the Acoustic Ceiling Tile Project at 11277 Garden Grove Boulevard. (Cost: $35,196.00) (Action Item)
OBJECTIVE
For the City Council to approve Amendment No. 2 with Carmody Construction Company for the Acoustic Ceiling Project IFB GPM-NO. 2401 at the 11277 Garden Grove Boulevard (Purcell Building), to provide additional scope involving ceiling tile reinstallation.
BACKGROUND
On July 12, 2022, the City Council approved the purchase of the Purcell Building, a two-story office facility. In preparation for upcoming heating, ventilation, and air conditioning (HVAC) improvements, the City contracted an engineering consultant to cond uct a comprehensive investigation and evaluation of the existing HVAC systems, identifying current deficiencies.
Prior to this assessment, all ceiling tiles at the Purcell Building needed to be removed. On April 10, 2024, the City issued Invitation for Bid s (IFB GPM-NO. 2401) for the removal and on-site storage of acoustic ceiling tiles, which was completed by Carmody Construction Company on July 18, 2024.
Following the removal of the ceiling tiles, tenants and City staff provided valuable feedback, noting concerns regarding:
Debris, dust, and loose insulation
Increased noise levels impacting the workspace
Reduced privacy for meetings and soundproofing
Elevated maintenance needs for sanitation
In response, the City worked with the vendor to confirm their availability for ceiling tile reinstallation following the HVAC assessment. To minimize disruption, the installation will take place during non-business hours. This effort will restore a more functional environment for both tenants and staff, addressing key health and safety concerns.
Item 438/2024
DISCUSSION
An amendment to the existing agreement is needed to accommodate the additional scope of work. This will increase the contract amount by $35,196.00, raising the total from $44,200.76 to $79,396.76.
FINANCIAL IMPACT
No additional appropriation is required. Funding is available in the existing General Fund budget under Economic Development and Housing Department.
RECOMMENDATION
It is recommended that the City Council:
Approve Amendment No. 2 to the existing Agreement with Carmody Construction Company, in the amount of $35,196, increasing the contract to a total not-to-exceed $79,396.76; and
Authorize the City Manager, or designee(s), to execute Amendment No. 2 to the existing Agreement with Carmody Construction Company, approve additional amendment terms, and make minor modifications as appropriate thereto, on behalf of the City.
By: Alana Cheng, Administrative Officer
ATTACHMENT(S)
1. Amendment No. 2 - Carmody Construction Company