Item 476/2024
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: John Montanchez
Dept:
City Manager Dept: Community Services
Date: 11/26/2024
Subject: Authorization of the issuance of a purchase order to Romtec, Inc. for the design and supply of new restroom structures for Haster Basin Park and West Haven Park. (Cost: $353,724.23)(Action Item)
OBJECTIVE
To request City Council authorization to purchase the design and supply of new restrooms structures from Romtec, Inc. through the Sourcewell competitive b id program, Contract #081721-RMT.
BACKGROUND
In May 2023, City Council approved a Grant Agreement with the Department of Housing and Urban Development (HUD) to receive a $1 million grant from the Community Funding Grant Program that would be utilized for park improvements at three city parks. These p ark improvements are part of the 5-year Capital Improvement Plan and priorities outlined in the 15-year Parks and Facilities Master Plan . The three city parks include Jardin de los Niños, Haster Basin Park and West Haven Park. For both Haster Basin and We st Haven parks improvements include the replacement of the current restroom structures. The HUD funding will be used for installation, concrete, additional construction materials and playground surface for the parks. The restroom structures will be purchased with Citywide Park Fees.
DISCUSSION
Sourcewell solicits, evaluates, and awards contracts to companies through a competitive bid process. As a member of Sourcewell, the City is able to utilize Sourcewell bid awards for equipment purchases. Staff recommends to purchase the design and supply of the restroom structures through this competitive b id program, Contract #081721 -RMT for Romtec, Inc. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase this type of equipment.
Item 476/2024
FINANCIAL IMPACT
The cost for the design and supply for both restroom structures at Haster Basin Park and West Haven Park totals $353,724.23. The amount will be funded by the Citywide Park Fee Fund within the current budget. There is no impact to the General Fund.
RECOMMENDATION
It is recommended that the City Council:
Authorize the Finance Director to issue a purchase order to Romtec, Inc., in the amount of $353,724.23, to purchase the design and supply for new restroom structures at both Haster Basin Park and West Haven Park.
By: Janet Pelayo, Deputy Director
ATTACHMENT(S)
1. Cost Estimate and Design for Restroom Structures at Haster Basin Park and West Haven Park