Item 21/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 1/28/2025
Subject: Authorization of a purchase order issuance to Mars Cars LLC for one (1) new Gem cart utility vehicle. (Cost $22,165.32)(Action Item)
OBJECTIVE
To secure City Council authorization to purchase one (1) new Gem cart utility vehicle from Mars Cars LLC, through the Sourcewell competitive bid program, contract # 122220-PSI-3.
BACKGROUND
The Public Works Department has one (1) Gem utility vehicle that currently meets the City’s guidelines for replacement and was approved through the FY 2024-25 budget process. This vehicle is a 2003 Gem E825 utility cart vehicle with 3412 hours, VIN #5ASAK27442F028978.
Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.
DISCUSSION
Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #122220 -PSI-3. The results deemed Mars Cars LLC , as the lowest responsive bid.
Mars Cars LLC $22,165.32*
* This price includes all applicable tax and destination charges.
FINANCIAL IMPACT
The total cost for purchasing the Gem cart utility vehicle is $22,165.32, funded through the Fleet Management internal service fund. The surplus equipment will be sold at a public auction, with proceeds directed back to the Fleet Management fund. This purchase has no impact on the General Fund.
Item 21/2025
RECOMMENDATION
It is recommended that the City Council:
Authorize the Finance Director to issue a purchase order in the amount of $22,165.32 to Mars Cars LLC, for the purchase of one (1) new Gem utility cart vehicle.
By: Steve Sudduth, Equipment Maintenance Supervisor
ATTACHMENT(S)
Mars Cars LLC Quote
Gem quote w/contact number