City of Garden Grove REQUEST FOR PRICING
11222 Acacia Parkway
Garden Grove, CA 92842 IF NO: No. S-1347
DATE OUT: NOVEMBER 27, 2024
SHIPMENTS TO BE PREPAID TO:
City of Garden Grove
Vehicle Maintenance Department
13802 Newhope Street
Garden Grove, CA 92843
VENDOR IS TO BEAR ALL DELIVERY EXPENSES!
QUOTATIONS ARE REQUESTED FOR: Provide One (1) 2024 or Newer Honda Pilot EX-L, per ATTACHMENT "C" VEHICLE CONFIGURATION SUMMARY.
The vehicle must be new, unused and ready for use upon delivery to the City of Garden Grove (City).
ALL BIDDERS shall submit with their bid, literature and data as evidence of compliance with the specifications.
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY VIA PLANET BIDS. PLEASE SUBMIT ONE PDF COPY OF THE BID RESPONSE FILE WHICH INCLUDES ALL REQUIRED FORMS.
ALL REQUIRED FORMS MUST BE SIGNED BY THE AUTHORIZED PARTY ONLY. PRICING
IS TO BE ENTERED DIRECTLY INTO THE LINE ITEM SECTION ON PLANET BIDS ONLY! PARTIAL BIDS WILL NOT BE ACCEPTED FOR ANY REASON.
City of Garden Grove shall be the sole judge as to the acceptability, quality, function and utility of the vehicle.
ALL PRICES ARE TO INCLUDE DELIVERY, F.O.B. DESTINATION.
All Required Documents must be uploaded in the Electronic Bid Response and include the following:
1. Bidder's Acknowledgement-Page 13
2. Bid Form-Attachment "B"-Pages 14-15
3. Vehicle Configuration Summary-Attachment "C" Page 16
4. Bidder's Statement-Page 17: MUST BE SIGNED BY A DULY AUTHORIZED OFFICIAL
OF THE COMPANY AND RETURNED WITH THE BID DOCUMENTS
5. Co-Operative Purchasing Among Government Agencies-Page 18 ATTACHMENT "A"
BID SPECIFICATIONS
IFB No. S-1347
Provide One (1) 2024 or Newer Honda Pilot EX-L
SPECIFICATIONS: These specifications describe the requirements for the purchase of one (1) 2024 or Newer Honda Pilot EX-L. The City is not looking to lease the vehicle so bids that are based on lease agreements will be rejected.
CONDITION OF THE EQUIPMENT: The vehicle must be new. Used vehicles are not acceptable for this bid.
PRICING-LINE ITEMS (BID FORM ATTACHMENT B): Bidder shall offer a price for each line item requested. Should the bidder offer an item with the unit price blank, the City reserves the right to deem the bid as non-responsive. All pricing information must be entered on the City's PlanetBids portal. Paper bids will not be accepted for this bid opportunity in lieu of an electronic submittal. There will not be a public bid opening for this solicitation. Bid results may be requested via email only to Sandra Segawa at [email protected].
REQUEST FOR CLARIFICATION: All requests for clarification or questions, are to be submitted electronically via the City's Planet Bids portal, using the Online Q&A feature only by the deadline of Monday, December 16, 2024 at 9:00 a.m., local time.
Please note that the City will be closed from December 25, 2024 and will not reopen until Tuesday, January 2, 2025. During this time, staff will not be available to answer emails or phone calls regarding this bid.
ALTERNATES/SUBSTITUTIONS: The City is not accepting substitutions for this bid.
Substitutions will not be accepted and those bids that include alternate models or brands will be deemed as non-responsive.
DELIVERY REQUIREMENTS: Vendor is required to deliver to the City of Garden 13002 Grove Municipal Service Center /Vehicle Maintenance Department located at 13802 Newhope Street, Garden Grove, CA 92843. The successful bidder shall notify designated CITY personnel fifteen (15) working days prior to vehicle delivery so that CITY staff may complete pre-delivery inspections and complete necessary scheduling arrangements prior to the delivery to the CITY.
DMV REQUIREMENTS: Dealer shall be responsible for all DMV correspondence.
DEALER QUALIFICATIONS: Dealer must be a factory authorized dealer.
Honda Pilot EX-L Bid No. S-1347
Bidders Acknowledgment and Listing of Exceptions to the Specification I have read and agree to comply with each of the above did specifications. If there are any exceptions to these specifications, 1 have clearly listed them in full below and understand that the City reserves the right to reject bids that do not meet the specifications as stated in this IFB.
Company Name: West missier Automotive Holding LIC
Address: 13600 Beach Blud
WEST miNsTer Ca. 92623
Phone Number: I14-810 39002 Emal dress: Seguvie Oc hondal orld.
Exceptions: N/A
Bid No. S-1347 13
Honda Pilot EX-L
PART IV
Bid No. S-1347
"ATTACHMENT B"
BID FORM
Provide One (1) 2024 or Newer Honda Pilot EX-L
I. PRICING
ITEM UOM DESCRIPTION UNIT PRICE TOTAL PRICE
2024 Or Newer Honda Pilot EX-L $45,225 $45,225
1 EA
Total Applicable Sales Tax (8.75%)- $ 3,964.63 $3,964.63 2 EA applies to Line Item 1 only
19.169.63844,1216 1416
Sub Total (Line Items 1 and 2)
Destination and Delivery Fee $ <
EA (Non Taxable) $
3 $ 8.15 $ 8.75
4 EA CA Tire Fee (Non-Taxable)
DMV Document Preparation Fee for
Exempt License Plates and other $ 631.15 $639.75
5 associated fees (Non-Taxable)
MISC CHARGES (if applicable)
please explain below 34 $ 34
6 EA
EleaTroNic Filans Fee
TOTAL BID AMOUNT 214, 94 333 $ 44, 94338
Please do not include any
incentives and or rebates above
but please specify them below
*Note: Terms of less than Net 20 days will NOT be accepted by the City.
Fleet Discounts/Rebates/Incentives or Special Discounts:
MISC. CHARGES (if applicable)
PRICING IS TO BE ENTERED DIRECTLY INTO THE LINE ITEM SECTION ON THE CITY'S PLANET BIDS PORTAL ONLY! PARTIAL BIDS WILL NOT BE ACCEPTED FOR ANY REASON. HANDWRITTEN BIDS WILL NOT BE ACCEPTED FOR ANY REASON.
Bid No. S-1347 14
Honda Pilot EX-L
"ATTACHMENT B"
IF NO. S-1347
BID FORM CONTINUED
Company Name WesT minsier AutomoTive Holding LiC
Company Representative's Name (Pinter) Raymund Ci EganS II. BRAND AND MODEL NUMBER OFFERED
Bidders are to state Manufacture's Part Number offered:
HoNda
Brand
Model Pilot ExL AWD
Year 2025
III. DELIVERY PERIOD
Biders are to state delivery period after notice to proceed: _after receipt of order.
Item No. 1 - Calendar Days.
IV. OPTION
The CITY may, at its sole discretion, elect to exercise an option for additional vehicle up to one (1) year after delivery and acceptance of the original vehicle provided the contractor agrees to furnish the vehicle at the original bid price or lower.
V. BID AND DEALER CERTIFICATION
IT IS HEREBY CERTIFIED THAT THE VEHICLE BID COMPLIES WITH THE
SPECIFICATIONS AS WRITTEN, WITH EXCEPTIONS NOTED
DEALER QUALIFICATION
MUST BE A FAÇTORY AUTHORIZED DEALERSHIP. WRITE NAME OF DEALERSHIP ON THIS LINE Handa World WESIMINSIS/
IT IS HEREBY CERTIFIED THAT THE VEHICLE BID COMPLIES WITH THE SPECIFICATIONS AS WRITTEN, WITH ALL EXCEPTIONS NOTED.
VENDOR REPRESENTATIVE (NAME PRINTED) Bayonad Ci Egans
TITLE: ENTereT Sales DirectoR
EMAIL: [email protected]
Bid No. S-1347 15
Honda Pilot EX-L
IF S-1347
Provide One (1) 2024 or Newer Honda Pilot EX-L
ATTACHMENT "C"
VEHICLE CONFIGURATION SUMMARY
Please check the "YES" or "NO" box to confirm the options on the vehicle your bid includes.
VEHICLE DETAILS YES NO
Year 2024 or Newer 2025
Make Honda
Model Pilot EX-L
Color Lunar Silver
color ModerN Sieel.
EXTERIOR DETAILS YESO
Privacy Glass
LED Headlights and Taillights
Power Lift Gate
INTERIOR DETAILS YES I NO
Leather Power Seats
9" Color Touch Screen Entertainment Hub
Bluetooth
OPTIONS YES NO
Function Package-Cargo Cover, Floor Mats, Etc.
YES NO
STANDARD
18" Wheels and Tires
Honda Sensing* Driver Assist
285 HP V6 Engine
Electric Parking Brake
Remote Start Engine
IT IS HEREBY CERTIFIED THAT THE VEHICLE BID COMPLIES WITH THE
SPECIFICATIONS AS WRITTEN, WITH ALL EXCEPTIONS NOTED
VENDOR REPRESENTATI CAME PRINE Symant ci EgaN's
TE Sea Chan world com
Section 1
Bid No. S-1347 16
Honda Pilot EX-L
IFB NO. S-1347
BIDDER'S STATEMENT:
OUR OFFER IS AFFIRMED HERETO. It is understood that your specifications and conditions set forth on bid sheets form part of our offer. We certify the prices offered are valid for the total contract or any portion thereof.
We specifically agree to keep this offer open for 120 days. he Bidder acknowledges receipt of amendments to the Solicitation and related document:
umbered and dated:
Addendum No. Date
S-1347 1/15 / 2025
FIRM NAME: Wesmisster Clutomatue Helding LLe
ADDRESS: 13600 Beach Blud
WeSTMiNSTEr Ca 92683
BY:
SIGNED BY: A leftictel O. Caint
TITLE: InTehet Sales Director
TELEPHONE: (114, 890-8900
FAX NO 114) 313-1533 E-Man: (egans echowkward. Cor
READ CAREFULLY ALL PARAGRAPHS - SIGN AND RETURN COPY WITH YOUR BID Bid No. S-1347 17
Honda Pilot EX-L
Bid No. S-1347
Section 2
COOPERATIVE PURCHASING AMONG GOVERNMENT AGENCIES
The successful contractor based on this bid, is hereby requested to extend the same prices, terms and conditions of this bid to other government agencies, contingent upon mutual agreement of these other government agencies and the successful contractor Should such agreements materialize, contracts would be issued and administered by each individual government agency, directly with the successful contractor.
Bidder is requested to indicate if a contract based on this bid, will be extended to other government agencies under the terms described above:
PLEASE CHECK ONLY ONE: YES / NO_
Bid No. S-1347 18
Honda Pilot EX-L
Honda World Date: Salesperson:
13600 Beach Blvd 01/15/2025 Egans,Raymond
Nestminster, CA 92683 Deal Number 505660
888) 719-1767 Customer Number: 330251
WESTMINSTER
GUEST INFORMATION
Guest Name
City of Garden Grove,
Address
11222 Acacia Parkway Garden Grove, CA 92840
Home Telephone No. Work Telephone No. Cell Telephone No (714) 741-5390
Email Address Drivers License No (Buyer) Drivers License No (Co-Buyer) [email protected]
VEHICLE DESCRIPTION TRADE DESCRIPTION
Make/Model/Description Make/Model/Description
2025 Honda PILOT EX-L 0
Stock No. VIN No. ID No. VIN No.
427391 5FNYG1H48SB092538
Year Color Miles Year Color Miles
2025 Modern Steel Metallic 3
Suggested Retail Value: 47,725.00
Savings: -2,500.00
Option "A" - Estimated Retail Payments
Down Payment: $ 0 $ 0 Sale Price: 45,225.00
0 mos. @0.00% ** Theft Deterrent/Accessories/
49943 50143 50143
Protection Pkg:: 0.00
0 mos @ 0.00% ** 50143 49943 50143 Documentation/Smog Fee: 85.00 0 mos @ 0.00% ** 50143 49943 Net Sale Price: 45,310.00
50143
Sales Taxes: 3,964.63
Gov't / Registration Fees: 634.75
EVR Charge: 34.00
Gap Protection: 0.00
Option "B" - Estimated Lease Payments Extended Service Contract: 0.00 Cash Due at Signing: $ 50,590 Lease Term / Misc. Fees: 0.00 Term: O mos. Total Sale Price: 49,943.38
Trade Value: 0.00
Lease Payment: 49829 Trade Balance: 0.00
Total Mileage Allowed: Net Trade: 0.00
Less Down Payment: 0.00
Printed Date: 01-15-2025, 3:01 PM
Created by User: REGANS Balance Remaining: 49,943.38
VEHICLE INVOICE
Dealer Number: 209002 Invoice Date: 12/03/24
Invoice Number: 40048-75 Warehouse Number:
Order Reference: 40048 Zone/District: 01A
SOLD TO: SHIP TO:
WESTMINSTER AUTOMOTI
D/B/A/ HONDA WORLD
13600 BEACH BLVD.
WESTMINSTER, CA 92683-3202
Terms: CASH DRAFT Ship Via:
DESCRIPTION AMOUNT
HONDA PILOT AWD EX-L
CONTROL# 630807* 25 YG1H4SENW GY BK SHIP # $42,772.80
VIN# 5FNYG1H48SB092538 ENG.#J35Y8-2323779
Function Package S671.60
DESTINATION AND HANDLING CHARGE $1,395.00
SUB-TOTAL $44,839.40
$427.73
DEALER'S INVOICE MAY NOT REFLECT DEALER'S ULTIMATE
VEHICLE COST GIVEN ANY REBATES, ALLOWANCES,
COLLECTIONS. DISCOUNTS, HOLDBACK, INCENTIVES, ETC.
MSRP S46,330.00 45600/5000 91200
Key: 000W007 Invoice Total: $45,267.13
BANK OF AMERICA
900 W TRADE ST
CHARLOTTE, NC 28255
ATTN: D
FOR INTERNAL USE ONLY. Tiss document contams information that is confidential and not tor distribution.
Copyright 2005-2012. American Honda Corporation. All rights reserved New/Used N Ground/Coming G Days 30
Stock # 427391
VIN# 5FNYG1H48 /SB092538 Year 2025 Model No. YG1H4SENW
Make Honda Model PILOT Body 4WD 5D 3.5 V6 EX-L
Series EX-L Description
Modern Steel Metallic Veh Type SUV Sub Type Source 0
Color
Transmission 0 Date Rec. 12/16/24 Dt Entered/Cird 12/04/24 # of Cyl
Options
47,725.00 Current Miles 3 Buyer
MSRP/Book Price Condition 118091
MSRP Enhance 0.00 Mis when rec'vd
Adj MSRP 47.725.00 Title/MSO Lic Fee 0.00
Regular Price 47,725.00 NOT Actual Miles In svc Date
Miles Exceed
Sale/Kiosk Price 47,725.00 Prior Damage Ck Code
Bid/Invoice 45.312.13 Salvage Title Demo To:
Internal RO's 519.45 Warr Transfer G/L Acct 234
Other Adj's -912.00 Key#s HN5996 Sale Acct
Holdback 912.00 Invoice/Chk # 40048-75
DEAL INV BAL. 45.831.58 rev. Owner
Location UVC:
Avail/Sold/Pend A Comments $45,267.13
Pendng? NO Bid 0.00 Story