City of Garden Grove REQUEST FOR PRICING
11222 Acacia Parkway
Garden Grove, CA 92842 IFB NO: No. S-1344
DATE OUT: NOVEMBER 27, 2024
ONLY ELECTRONIC BIDS WILL BE ACCEPTED VIA THE CITY'S PLANET BIDS FOR THIS SOLICITATION. PAPER BIDS WILL NOT BE ACCEPTED.
SHIPMENTS TO BE PREPAID TO:
City of Garden Grove
Vehicle Maintenance Department
13802 Newhope Street
Garden Grove, CA 92843
VENDOR IS TO BEAR ALL DELIVERY EXPENSES!
QUOTATIONS ARE REQUESTED FOR: Provide One (1) 2024 or Newer Kia K5 EX per ATTACHMENT "C" VEHICLE CONFIGURATION SUMMARY.
The vehicle must be new, unused and ready for use upon delivery to the City of Garden Grove (City).
ALL BIDDERS shall submit with their bid, literature and data as evidence of compliance with the specifications.
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY VIA PLANET BIDS. PLEASE SUBMIT ONE PDF COPY OF THE BID RESPONSE FILE WHICH INCLUDES ALL REQUIRED FORMS.
ALL REQUIRED FORMS MUST BE SIGNED BY THE AUTHORIZED PARTY ONLY. PRICING
IS TO BE ENTERED DIRECTLY INTO THE LINE ITEM SECTION ON PLANET BIDS ONLY! PARTIAL BIDS WILL NOT BE ACCEPTED FOR ANY REASON.
City of Garden Grove shall be the sole judge as to the acceptability, quality, function and utility of the vehicle.
ALL PRICES ARE TO INCLUDE DELIVERY, F.O.B. DESTINATION.
All Required Documents must be uploaded in the Electronic Bid Response and include the following:
1. Bidder's Acknowledgement-Page 13
2. Bid Form-Attachment "B"-Pages 14-15
3. Vehicle Configuration Summary-Attachment "C" Page 16
4. Bidder's Statement-Page 17: MUST BE SIGNED BY A DULY AUTHORIZED OFFICIAL
OF THE COMPANY AND RETURNED WITH THE BID DOCUMENTS
5. Co-Operative Purchasing Among Government Agencies-Page 18 ATTACHMENT "A"
BID SPECIFICATIONS
IFB No. S-1344
Provide One (1) 2024 or Newer Kia K5 EX
SPECIFICATIONS: These specifications describe the requirements for the purchase of one (1) 2024 or Newer Kia K5 EX. The City is not looking to lease the vehicle so bids that are based on lease agreements will be rejected.
CONDITION OF THE EQUIPMENT: The vehicle must be new. Used vehicles are not acceptable for this bid.
PRICING-LINE ITEMS (BID FORM ATTACHMENT B): Bidder shall offer a price for each line item requested. Should the bidder offer an item with the unit price blank, the City reserves the right to deem the bid as non-responsive. All pricing information must be entered on the City's PlanetBids portal. Paper bids will not be accepted for this bid opportunity in lieu of an electronic submittal. There will not be a public bid opening for this solicitation. Bid results may be requested via email only to Sandra Segawa at [email protected].
REQUEST FOR CLARIFICATION: All requests for clarification or questions, are to be submitted electronically via the City's Planet Bids portal, using the Online Q&A feature only by the deadline of Monday, December 16, 2024 at 9:00 a.m., local time.
Please note that the City will be closed from December 25, 2024 and will not reopen until Tuesday, January 2, 2025. During this time, staff will not be available to answer emails or phone calls regarding this bid.
ALTERNATES/SUBSTITUTIONS: The City is not accepting substitutions for this bid.
Substitutions will not be accepted and those bids that include alternate models or brands will be deemed as non-responsive.
DELIVERY REQUIREMENTS: Vendor is required to deliver to the City of Garden Grove Municipal Service Center /Vehicle Maintenance Department located at 13802 Newhope Street, Garden Grove, CA 92843. The successful bidder shall notify designated CITY personnel fifteen (15) working days prior to vehicle delivery so that CITY staff may complete pre-delivery inspections and complete necessary scheduling arrangements prior to the delivery to the CITY.
DMV REQUIREMENTS: Dealer shall be responsible for all DMV correspondence.
DEALER QUALIFICATIONS: Dealer must be a factory authorized dealer.
Kia K5 EX Bid No. S-1344
Bidders Acknowledgment and Listing of Exceptions to the Specification I have read and agree to comply with each of the above did specifications. If there are any exceptions to these specifications, I have clearly listed them in full below and understand that the City reserves the right to reject bids that do not meet the specifications as stated in this IF.
Company Name: GArden Grave KiA
Address: 1373l HArbor Blui
GArdeN GrOVE CA 92843
Phone Number: 7M. 823,4949 Email Adress: (Clarke 55/814, Exceptions: Illuminated Door Handles
Kia K5 EX Bid No. S-1344 13
PART IV
Bid No. S-1344
"ATTACHMENT B"
BID FORM
Provide One (1) 2024 or Newer Kia K5 EX
I. PRICING
2024 or Newer Kia K5 EX
ITEM UOM| DESCRIPTION UNIT PRICE ITOTAL PRICE
1 EA 2024 Or Newer Kia K5 EX Trim $35985 $35985
Total Applicable Sales Tax (8.75%)- $318194
2 EA applies to Line Item 1 only $ 318194
Sub Total (Line Items 1 and 2) 3916694 * 3916694
Destination and Delivery Fee
3 EA (Non Taxable) $ & $ &
EA 8 75 $ 8 75-
4 CA Tire Fee (Non-Taxable) $
DMV Document Preparation Fee for
Exempt License Plates and other
5 142 142
associated fees (Non-Taxable)
MISC CHARGES (if applicable)
6 EA please explain below $ 295 $ 295
TOTAL BID AMOUNT 396626983961269
Please do not include any
incentives and or rebates above
but please specify them below
*Note: Terms of less than Net 20 days will NOT be accepted by the City.
Fleet Discounts/Rebates/Incentives or Special Discounts:
MISC. CHARGES (if applicable)
295 = All weather mats fhat were requested
PRICING IS TO BE ENTERED DIRECTLY INTO THE LINE ITEM SECTION ON THE CITY'S PLANET BIDS PORTAL ONLY! PARTIAL BIDS WILL NOT BE ACCEPTED FOR ANY REASON. HANDWRITTEN BIDS WILL NOT BE ACCEPTED FOR ANY REASON.
Kia K5 EX 14
Bid No. S-1344
"ATTACHMENT B"
IFB NO. S-1344
BID FORM CONTINUED
Company Name GArdeN GroVE KIA
Company Representative's Name (Printed) Chad Clarke
II. BRAND AND MODEL NUMBER OFFERED
Bidders are to state Manufacture's Part Number offered:
Brand KIA
Model K5 EX
Year_ 2025
III. DELIVERY PERIOD
Bidders are to state delivery period after notice to proceed:
Item No. 1 - Calendar Days _after receipt of order.
IV. OPTION
The CITY may, at its sole discretion, elect to exercise an option for additional vehicle up to one (1) year after delivery and acceptance of the original vehicle provided the contractor agrees to furnish the vehicle at the original bid price or lower.
V. BID AND DEALER CERTIFICATION
IT IS HEREBY CERTIFIED THAT THE VEHICLE BID COMPLIES WITH THE
SPECIFICATIONS AS WRITTEN, WITH EXCEPTIONS NOTED
DEALER QUALIFICATION
MUST BE A FACTORY AUTHORIZED DEALERSHIP. WRITE NAME OF DEALERSHIP ON THIS LINE GArdEN GraVE KIA
IT IS HEREBY CERTIFIED THAT THE VEHICLE BID COMPLIES WITH THE SPECIFICATIONS AS WRITTEN, WITH ALL EXCEPTIONS NOTED.
VENDOR REPRESENTAIVE (NAME PRINTED. Chad Clarke
TTLE: Geveral Sales. MtvAser
EMATL: [email protected]
Kia K5 EX
Bid No. S-1344
IF S-1344
Provide One (1) 2024 or Newer Kia K5 EX
VEHICLE CONFIGUREN SUMMARY
Please check the "YES" or "NO" box to confirm the options on the vehicle your bid includes.
YE
VEHICLE DETAILS NO
Year 2024 or Newer
Make Kia
Model K5 with EX Trim V
Color Aurora Black Pearl
EXTERIOR DETAILS YES NO
18" Gloss Black Alloy Wheels
Door handles and mirrors in body color
Illuminated Door Handles Not Available
INTERIOR DETAILS YES NO
10-Way Power Front Seats
Heated/Ventilated Front Seats
Panoramic Sunroof
Leather Steering Wheel
OPTIONS YES NO
All Weather Floor Mats
STANDARD | YES NO
Remote Start
USB/USB-C Charging Ports
Satellite Radio
Android/Apple Car Play
Touchscreen Display
Dual Zone Automatic Climate Control
IT IS HEREBY CERTIFIED THAT THE VEHICLE BID COMPLIES WITH THE SPECIFICATIONS AS WRITTEN, WITH ALL EXCEPTIONS NOTED.
DEALERSHIP NAME OAvulN GravE LIA
VENDOR REPRESENTATIVE (NAME PRINTED) Chad Clarke
TITLE: GeNerAl SALeS MANASer
EMAIL: clArkee sglit, com
Kia K5 EX 16
Bid No. S-1344
Section 1
IFB NO. S-1344
BIDDER'S STATEMENT:
OUR OFFER IS AFFIRMED HERETO. It is understood that your specifications and conditions set forth on bid sheets form part of our offer. We certify the prices offered are valid for the total contract or any portion thereof.
We specifically agree to keep this offer open for 120 days.
The Bidder acknowledges receipt of amendments to the Solicitation and related documents numbered and dated:
Addendum No. Date
1-17 - 2025
FIRM NAME: GArdeN Grove Kis
ADDRESS: 13731 Harbor Blud
GArdeN Grove. CA 92843
BY: Chad Clarke
Type or Print Your Name
SIGNED BY:
-
TITLE: GeNIN SALeS MANAJEr
TELEPHONE: (744, 523 - 4949
FAX NO (714) $23- SUgE-ll: [email protected]
READ CAREFULLY ALL PARAGRAPHS - SIGN AND RETURN COPY WITH YOUR BID Kia K5 EX
Bid No. S-1344
Memorandum
Invoice KIA AMERICA
WESTERN REGION 111 PETERS CANYON ROAD IRVINE CA 92606-1790
DEALER NAME AND ADDRESS INVOICE DATE INVOICE NO
Covina Kia 09/05/2024 0020098901
626 SOUTH CITRUS AVENUE PORT OF ENTRY
COVINA CA 91723 HUENEME
FINANCE INSTITUTION AND ADDRESS DEALER CODE SHIPPED TO
Hyundal Capital America CA332 Covina Kia
626 SOUTH CITRUS AVENUE
COVINA CA 91723
SOLD ORDER TREQ ID CA332240825L010
MODEL/OPT DESCRIPTION YEAR SERIAL NO. ENGINE NO.
L4262/010 K5 EX FWD 2025 KNAG34J78S5308013 G4KNRH754694 MSRP DEALER COST EXT.CODE EXT. COLOR INT.CODE INT.COLOR KEY NO.
ABP AURORA BLACK PEARL WK BLACK 11894 $34,490.00 $33,454.00 ADDITIONAL INSTALLED EQUIPMENT:
(in addition to or in place of standard features)
OPTIONS:
CA Cargo Mat $100.00 $84.00
CF Carpeted Floor Mats $185.00 $156.00
CN Cargo Net $55.00 $46.00
CSR CONTRIBUTION $3.00
DMG CONTRIBUTION $337.00
SUBTOTAL $34,830.00 $34,080.00
OTHER CHARGES
ATTENTION. INLAND FREIGHT & HANDLING $1,155.00 $1,155.00
DEALER/FINANCING BANK - FOR REFERENCE
PURPOSES, PLEASE REFER TO ACH/DTC
MEMORANDUM INFORMATION ONLY TOTAL $35,985.00 $35,235.00
THIS DOCUMENT DOES NOT TRANSFER TITLE
0020098901-L0871L-KRS0345-FPA0174
ORIGINAL
5 K5 EX FWD Sold To: CA332 Ship To: CA332
:L/OPT.CODE: L4262/010 Covina Kia
626 SOUTH CITRUS AVENUE
RIOR COLOR: AURORA BLACK PEARL COVINA CA 91723
NIOR COLOR: BLACK
LE ID NUMBER: KNAG34J78S5308013
OF ENTRY: HUENEME
STANDARD FEATURES MANUFACTURERS SUGGESTED RETAL PRICE $ 34,490.00 EPA COMPARE EX FWD FEATURES Fuel Economy and Environment Gasoline Vehicle
NDARD LXS FWD FEATURES DOT
:HANICAL Added to/in place of standard LXS FWD features Included Gas Direct Injection (GDI) 4-Cyl Engine - 18" Gloss Black Finished Alloy Wheels Included Fuel Economy You save eed Automatic Transmission • Panoramic Sunroof wi Power Sunshade Included MPG MIDSIZE CARS tango from 15 to 140
tronic Parking Brake w/ Auto Hold - LED Interior Lighting Included MPO. The best vehicle ratos 140 e Mode Select - Gloss Black Exterior Trim Accents Included 29 MPGa. $500 - 12.3" Touchscreen Display w/Navigation Included
ANCED DRIVER-ASSISTANCE SYSTEMS 25 36
ard Collision-Avoidance Assist - Cyclist/Jct Tuming - 12.3° Instrument Display Included in fuel costs - Bose Premium Audio w/Active Sound Design Included combined city/hwy city highway , Keeping Assist & Lane Following Assist over 5 years
er Attention Warning & High Beam Assist - Smartphone Digital Key' (Requires Kia Connect"*) Included 3.4 gallons per 100 miles compared to the I-Spot Collision-Avoidance Assist • SynTex Seating Material Included average new vehicle. • Cross-Traffic Collision-Avoidance Assist - Leather-Wrapped Steering Wheel & Shift Knob Included ing Distance Warning - Forward / Reversa - Power Driver and Front Passenger Seats Included Exit Assist - Memory Driver's Seat & Outside Mirrors Included Fuel Economy & Greenhause Gas Rating ta pu only) Smog Rating i spooniy) rt Cruise Control w/Stop & Go Annual fuel Cost
- Heated & Ventilated Front Seats Included
ETY - Wireless Phone Charger & Rear Air Vents included 10 Front Advanced Airbags & Driver's Knee Airbag - Heated Steering Wheet included $1,800 - Power Fold Outside Mirrors w/LED Turn Signals Bost
t and Rear Seat-Mounted Side Airbags Included
Length Side Curtain Airbags - Nav Smart Cruise Control w/Stop & Go Included der-but a lad aiso caste a masons, fosen more at luelsoney gov tronic Stability Control & Hill-Start Assist Control - Highway Driving Assist Included Actual results will vary for many reasons, including driving conditions and how you drive and maintain - Surround View Monitor Included your vebicle The average new vehicle gets 28 MPG end costs $3,500 to fuel over 5 years Cost RIOR, COMFORT & CONVENIENCE - Blind-Spot View Monitor estimates are based on 15.000 miles per year at $ 3.50 per galien MPGe is miles per gascline gallon Included equivalent. Vehicle emissions are a significant cause of climate change and smog.
Touchscreen w/Wireless Android Auto & Apple CarPlay
connect w/Como 3-Yr Ultimate." Where Available** - Parking Collision-Avoidance Assist - Reverse Included SXM" /Free 3-Mo. Subscriotion® - Parking Distance Waring - Side Included • View Camera with Dynamic Guidelines Calculato personalized estimates and compare vehicles Instrument Display ADDITIONAL INSTALLED EQUIPMENT:
r Key / Push Button Start / Smart Trunk (Open) (In addition to or in place of standard features) GOVERNMENT 5-STAR SAFETY RATINGS PARTS CONTENT INFORMATION ote Start / Remote Climate (Key Fob) Cargo Mat $100.00
Multimedia Port, Front & Rear USB Charge Ports Carpeted Floor Mats $185.00 Overall Vehicle Score ***** FOR VEHICLES IN THIS CAR •Zone Automatic Climate Control Cargo Net $55.00 LINE U.S.ICANADIAN -Adjustable Manual Front Seals Should ON empared i offer val, cies of similar size and weight. PARTS CONTENT: 0% J Split-Folding Rear Seats w/ Center Armrest
• Telescopic Steering Column Frontal Driver * * * * * MAJOR SOURCES OF • Occupant Alert FOREIGN PARTS:
Crash Passenger KOREA: 95%
ERIOR
Gloss Black Alloy Wheels Should ONLy De compared to dinor venicios of similar size and weight.
Reflector Headlights w/Auto-On/Off & Amber LED DRLs Front seat * * * NOTE: PARTS CONTENT DOES Side
Rear Combination Lights NOT INCLUDE FINAL ASSEMBLY.
ar Adjustable Heated Outside Mirrors MSRP INCLUDING OPTIONS Crash Rear seat ***** DISTRIBUTION, OR OTHER $ 34,830.00
pact Spare Tire Star ratings based on the risk of injury in a side impact. NON-PARTS COSTS.
RANTY | INLAND FREIGHT AND HANDLING $ 1,155.00 Rollover **** FOR THIS VEHICLE ear/100.000 Mile Limited Powertrain Warranty Star ratings based on the risk of rollover in a single-vehicle crash. FINAL ASSEMBLY POINT:
ar/60,000 Mile Limited Basic Warranty
ar/60.000 Mile Roadside Assistance TOTAL KANUFACTURERS SUGGESTED RETAIL PREE L $ 35,985.00 Star ratings rango from 1 to 5 stars (*****) with 5 being the highost. HWASUNG, KOREA al sevars and cordoons apply. TOTAL ADDITONAL WEIGHT: 233 Source: National Highway Traffic Safety Administration (NHT SA). COUNTRY OF ORIGIN rect ray be cutenty unavalable for some Model Year 2072 and newer vehicles soid or purenased n www.safercar.gov or 1-888-327-4236 ENGINE (MOTOR):
susetts plaase see owners kia. com for more informaton. KOREA Wen you purchase this vehicle, Kia America, inc. colects personal infomasion you prevideo me anulacturer's suggested retad pace uncludus Manufacturer's recommended pre-delvery sarvice. License ip. For nicemadon on our collection and use of personal information and your rights. please see our and ttle feas, stala and local tates and other dealer installed optons and accessories are not induded in TRANSMISSION:
bicy on waw tie con. the manufacturer's suggested rotal price KOREA 1/17/25, 4:24 PM H25-Business Office
Business Office
Deal
Q
Stock #
Buyer Home: Cell:
Email:
County:
Trades
Deal Information Deal Status:
PDI Retail i Lease
List Rebate AMOS/Opt Sale Dat
Disclosure
35985.00 01/1712
Price APR Insurance Deliver
Recap 35985.00 01717122
Down. Torm Days Accessorios First Payment
295.00 01/17/25
Summary
Trade Tax Serv Cont
3181.94 Londone Reall
Commissions Payoff Tax Group FeeS/Lender Discount
ORANGE COUNTY 150.75
Function
Forms
Payment/Options 39612.69 M
Other / Salespeople
Odometer Permit#/Exp Salesperson1 Fal Manager
Trade Desc Salesperson2 Salos Manager
PDI
CG36280FI0WP36280 39612X69A000
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