Item 230/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Chief El-Farra
Dept:
City Manager Dept: Police
Date: 6/24/2025
Subject: Authorization of a purchase order issuance to Olathe Fleet Group to purchase and upfit one (1) new pickup truck for the Police Department. (Cost: $97,900.41) (Action Item)
OBJECTIVE
To obtain approval for the purchase and upfitting of one (1) new Police Responder pickup truck from Olathe Fleet Group through the Sourcewell competitive bid program, Contract #032824.
BACKGROUND
The mission of the Neighborhood Traffic Unit (NTU) is to ensure safe and efficient traffic flow in Garden Grove through public education and proactive enforcement , including DUI checkpoints. Currently, older vehicles or Public Works trucks are used to transport and tow essential DUI checkpoint equipment, limiting efficiency and visibility. A specialized vehicle is needed to enhance DUI enforcement by improving logistics, professionalism, and public visibility.
DISCUSSION
The new pickup truck will support DUI patrols and checkpoints, impaired driving deterrence, traffic education and outreach, law enforcement presence at public events, and social media visibility. This vehicle will strengthen our efforts to reduce traffic injuries and fatalities and promote safer roadways in Garden Grove.
Using grant funds through the California Office of Traffic Safety Selective Traffic Enforcement Plan (STEP) Grant PT25168 to cover a substantial portion ($80,000) of the vehicle and equipment costs (total cost of $97,900.41), staff proposes purchasing a tow-capable Ford F- 150 marked for “DUI Enforcement” with the Office of Traffic Safety (OTS) branding through Olathe Fleet Group’s Sourcewell Cooperative Purchasing Contract #032824, which meets the City’s procurement policy as a piggyback contract per GGMC 2.50.060(E).
Item 230/2025
FINANCIAL IMPACT
The total estimated cost for the purchase and upfitting of the Police Responder pickup truck is $97,900.41.
Funding in the amount of $80,000.00 has been awarded through the OTS Selective Traffic Enforcement Plan (STEP) Grant PT25168 for the purchase of the vehicle and associated equipment. The additional funding in the amount of $17,900.41 to finish equipping the vehicle is included in t he FY2024-25 fleet operating budget. There is no additional impact to the General Fund.
RECOMMENDATION
It is recommended that the City Council:
Authorize the use of Olathe Fleet Group’s Sourcewell Cooperative Purchasing Contract #032824 to forego the competitive bidding process;
Authorize the Finance Director, or designee, to issue a purchase order in the amount of $97,900.41 to Olathe Fleet Group for the purchase and upfitting of one (1) new Police Department Police Responder Pickup.
ATTACHMENT(S)
1. OTS STEP Grant PT25168