Item 228/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 6/24/2025
Subject: Award a contract to Radi’s Custom Upholstery to provide parts and repairs for City-owned vehicles and equipment on an as-needed basis. (Cost: $400.000) (Action Item)
OBJECTIVE
For the City Council to award a contract to Radi’s Custom Upholstery to provide parts and repairs for city-owned vehicles and equipment on an as-needed basis.
BACKGROUND
Public Works Department Vehicle Maintenance Division is responsible for providing safe and reliable vehicles and equipment for all City departments. The City’s Public Works Department issued a Request for Proposal (RFP) for upholstery parts and repairs on an as-needed basis.
DISCUSSION
RFP S-1368 (RFP) was issued on March 31, 2025, for upholstery parts and repairs for City vehicles on an as-needed basis. The requirements for this RFP included upholstery repair and other related services for the City’s fleet of vehicles. Some of the items include , but are not limited to, Police vehicle seats and airbags, floor mat replacements, vehicle headliner, etc. The contractor will be responsible for furnishing any and all necessary parts, labor, machine shop work, field work, shop and field welding, miscellaneous repair, travel time, expenses, and equipment necessary to do the work required. Respectively, on April 30, 2025, one (1) responsive proposal was received that met the RFP specifications.
A panel of three (3) staff members evaluated the proposal based on the following criteria:
Project Plan (30 points), Proposer Qualifications (40 points), Cost of Proposal (20 points), and Completeness of Response (10 points). Radi’s Custom Upholstery met the RFP requirements and had a responsive proposal that also meets the City’s needs. The breakdown of the proposal scores are as follows:
Item 228/2025
RFP S-1368: Provide Upholstery Services and Repair
Radi’s Custom Upholstery
Rater 1 87
Rater 2 87
Rater 3 95
Total Score 269
FINANCIAL IMPACT
There is no impact to the General Fund. The initial contract term will run from July 1, 2025, through June 30, 2028, with an annual not -to-exceed amount of $80,000. The agreement includes two (2) optional one -year extensions, which may be exercised at the City’s sole discretion. The total cost over the full five-year period is $400,000, which will be fully funded through the Public Works Department’s operating budget.
RECOMMENDATION
It is recommended that the City Council:
Award a three -year contract to Radi’s Custom Upholstery in the amount of $240,000, with two (2) option years, for a total contract amount of $400,000 and;
Authorize the City Manager, or designee, to execute the agreement, the two option years, and make minor amendments or modifications as necessary, on behalf of the City.
By: Steve Sudduth, Equipment Maintenance Supervisor
ATTACHMENT(S)
1. RFP 1368
2. Radi’s Custom Upholstery Proposal
3. Agreement