Item 273/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: August 12, 2025
Subject: Authorization for the issuance of a purchase order to Coastline Equipment for the purchase of two (2) new John Deere backhoes. (Cost: $330,617.40) (Action Item)
OBJECTIVE
To secure City Council authorization to purchase two (2) new John Deere backhoes from Coastline Equipment through the Sourcewell competitive bid program, Contract #011723 - JDC.
BACKGROUND
The Public Works Department has two (2) backhoes that meet the City’s replacement guidelines and were approved through the Fiscal Year 2025-26 budget process. The equipment being replaced are two (2) 2007 New Holland backhoes with 3950 hours, Serial# 31061560, and 1881 hours, serial#31061561.
DISCUSSION
Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #011723-JDC. The results deemed Coastline Equipment as the lowest responsive bid.
Coastline Equipment (2 backhoes) $330,617.40*
* This price includes all applicable tax and destination charges.
FINANCIAL IMPACT
Total cost to purchase the two John Deere backhoes is $330,617.40. Funding is available in the Fleet Management internal service fund’s Fiscal Year 2025 -26 adopted budget. The surplus vehicles will be sold at public auction, and proceeds will be deposited in the Fleet Management fund.
Item 273/2025
RECOMMENDATION
It is recommended that the City Council:
Authorize the Finance Director to issue a purchase order in the amount of $330,617.40 to Coastline Equipment for the purchase of two (2) new backhoes.
By: Steve Sudduth, Equipment Maintenance Supervisor
ATTACHMENTS
1. Coastline Equipment Backhoe Quote
2. Vehicle Information