Item 278/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 8/26/2025
Subject: Award a contract to General Pump Company for on-call services for water well and pump station repairs, maintenance and rehabilitation. (Cost: Not-to-Exceed: $500,000/per year)(Action Item)
OBJECTIVE
To request City Council to award a contract to General Pump Company for on-call services for water well and pump station repairs, maintenance and rehabilitation.
BACKGROUND
The City has 13 wells and five (5) booster pump stations that are essential for supplying daily emergency and fire flow demands within the City’s water service area. Each of these aging wells, pumps and motors need to be maintained to ensure reliable operation and to extend the useful life of the pump equipment. In addition, over the last five (5) years, the wells and pumps have been undergoing more frequent periods of heavy use since the discovery of PFAS groundwater contamination. During these periods, where wells have been shut down for contamination, the City had other wells increase operational intervals to help compensate for meeting water supply demands. Thus, leading to more wear on the water system’s equipment. Currently, there is no existing blanket purchase order with a vendor to enable staff to quickly mobilize a contractor and begin the required repair, rehabilitation or emergency services. Should one pump fail, it could lead to costs upwards of $250,000.
DISCUSSION
Request For Proposals (RFP) No. S-1371 was advertised on May 13, 2025. The proposal document was posted on the City’s website on May 13, 2025, via the Planet Bids on -line bidding system. Two (2) proposals were received and opened on June 25, 2025. The Source Selection Committee (SSC) review scores were completed on July 9, 2025. The analysis below indicates the Proposal Pricing and the SSC scores:
COMPANY NAME SCORE
General Pump Company, Inc. 285
Layne Christensen Company 174
Item 278/2025
General Pump Company, Inc. was selected based on the qualifications, capabilities, response time and most competitive pricing that best fit the needs of the City.
FINANCIAL IMPACT
The agreement establishes a not-to-exceed $500,000 for an initial one-year term, with the option to extend for up to four additional years, subject to the availability of budgeted funds.
The initial year’s funding has been incorporated into the City’s adopted Fiscal Year 2025-26 Water Enterprise operating budget.
RECOMMENDATION
It is recommended that the City Council:
Award a contract to General Pump Company for on-call services for water well and pump station repairs, maintenance and rehabilitation in the amount not-to-exceed $500,000 annually for up to five fiscal years; and Authorize the City Manager, or designee, to execute the contract on behalf of the City, and make minor modifications thereto as necessary.
By: Samuel Kim, P.E
Deputy Public Works Director/
Water Services Manager
Attachment: Agreement
ATTACHMENT(S)
1. Agreement