Item 343/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 9/23/2025
Subject: Award a contract to Bucknam Infrastructure Group, Inc. to provide a City-wide Pavement Management Program for Fiscal Year 2025/26 – 2029/30. (Cost: Not to exceed: $133,166)(Action Item)
OBJECTIVE
For City Council to award a contract to Bucknam Infrastructure Group, Inc. to collect, update, and manage road condition data for the City-wide Pavement Management Program (PMP) for Fiscal Years 2025/26 to 2029/30.
BACKGROUND
The Engineering Division and Street Division of Public Works utilize a PMP to determine maintenance needs for the City’s network of arterial and local streets. A major requirement of the PMP is to generate condition assessment of the City’s street network. Arterial streets, collector streets, and residential streets are surveyed for quantity and severity of different types of pavement distresses. These measurements help determine the condition of the streets and prioritize the road rehabilitation and maintenance required.
DISCUSSION
The City of Garden Grove’s entire street network consists of about 360 centerline miles of road totalling a near 67 million square feet of flexible pavements. MPAH/arterial streets comprise approximately 16 million square feet . Local streets which include collector and residential, comprise approximately 51 million square feet.
The Measure M2 program allocates tax revenues to specific OCTA improvement projects including freeways, local streets & roads, and transit areas. In order to continue receiving Measure M2 funding , a pavement inventory, assessment and projected rehabilitation or replacement data must be collected and submitted to OCTA every two (2) years. Collection of our street condition data is a critical step in qualifying for grant funds from OCTA and is necessary in the setting of projected maintenance priorities and strategies.
The proposed contract provides for the preparation of a pavement evaluation and provide a PMP report to OCTA every two years. The report will be in conformance with the OCTA Item 343/2025
Countywide Pavement Management Plan Guideline dated April 2025 (or latest edition during the terms of agreement).
Public Works invited qualified firms to submit written proposals to provide PMP services. The following firms responded to the City’s request for proposals:
Bucknam Infrastructure Group (Bucknam)
GMU Pavement Engineering (GMU)
Nichols Consulting Engineers (NCE)
The proposals were evaluated by Engineering staff from Public Works. The selection process is based on experience of the firm on similar projects, qualifications of the team , firm’s knowledge and understanding of the project, availability, and customer service experience provided by their respective references . Based on the tallied scores from the three evaluators and a second round interview evaluation process, B ucknam was determined as the most qualified firm.
The term of this service agreement will be for a period of four (4) years from full execution of agreement, with option to extend said agreement in FY 29/30 for an additional two years, for a total performance period of six (6) years. No work will be performed in FY 26/27 and 28/29. Bucknam submitted their fee proposal that was reviewed and evaluated by Public Works for a price breakdown of $44,388.67 per biennial cycle.
The anticipated contract schedule is as follows:
Award signed contract - October 14, 2025
Notice to Proceed - October 20, 2025
End of the 5-year contract - October 20, 2030
FINANCIAL IMPACT
This Professional Services Agreement will have a six year term with a total not to exceed amount of $133,166. Costs will be incurred at a rate of $44,388.67 per biennial cycle for work completed in FY25/26, FY27/28, and FY29/30.
Funding is available for this project in the Public Works Department’s existing general fund budget.
RECOMMENDATION
It is recommended that the City Council:
Award a contract to Bucknam Infrastructure Group Inc., in the amount not to exceed $133,166 ($44,388.67 biennial ly for Fiscal Years 2025/26 t hrough 2029/30), to collect, update, and manage road condition data for the City-wide Pavement Management Program (PMP); and
Item 343/2025
Authorize the City Manager, or designee, to execute the agreement, execute amendments for optional years as recommended by staff , and make minor modifications as appropriate thereto, on behalf of the City.
By: Mark Uphus, P.E.
Sr. Civil Engineer
ATTACHMENT(S)
1. Agreement
2. Consultant Proposal