Item 364/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 10/14/2025
Subject: Approval of a Cost Sharing Agreement with the Municipal Water District of Orange County to develop the City’s 2025 Urban Water Management Plan (Shared Cost: $65,910)(Action Item)
OBJECTIVE
To request that the City Council approve a cost sharing agreement with the Municipal Water District of Orange County (MW DOC) for the preparation and submittal of the City’s 2025 Urban Water Management Plan.
BACKGROUND
The State Department of Water Resources requires that every urban water supplier providing water for more than 3,000 customers, or supplying more than 3,000 acre-feet of water annually, prepare and adopt an Urban Water Management Plan (Plan) that requires an update every five (5) years. The purpose of the Plan is to achieve the efficient use of urban water supplies to protect the ratepayers of Garden Grove and their water resources. The Plan also helps ensure that sufficient water supplies will be available for future beneficial use.
MWDOC was requested by member agencies, of which Garden Grove is a member, to facilitate this joint effort and retain one consulting firm to prepare Plans and to potentially save time and costs through economies of scale. MWDOC initiated a request for proposals and selected Carollo Engineers, Inc. as the most qualified consultant that w as geared towards efficiency and partnership with MWDOC on obtaining key information such as data collection and reliability analyses.
DISCUSSION
In accordance with the Urban Water Management Planning Act of 1983, the Plan update requires preparation, adoption, and submittal to the State Department of Water Resources by July 1, 2026. Due to limited staff resources and an aggressive project timeline, assistance is needed to complete the Plan by the required deadline.
Item 364/2025
The City’s P urchasing Policy collabor ation with other government agencies through cooperative purchasing agreements. To optimize both cost and efficiency, staff recommends leveraging the Municipal Water District of Orange County’s (MWDOC) recent contract award to Carollo Engineers, Inc. in lieu of conducting a separate formal bid process.
Accordingly, staff recommends dispensing with the bidding requirements pursuant to Garden Grove Municipal Code Section 2.50.060 (E) and entering into a cost-sharing agreement with MWDOC in the amount of $65,910 to have Carollo Engineers, Inc. prepare and submit the City’s Plan.
FINANCIAL IMPACT
The cost of the proposed cost -sharing agreement with MWDOC to have Carollo Engineers, Inc. prepare and submit the City’s Urban Water Man agement Plan is $65,910. Funding is available in the adopted operating budget of the Water Enterprise Fund. No additional appropriation is necessary.
RECOMMENDATION
It is recommended that the City Council:
Approve dispensing of the bidding process pursuant to Garden Grove Municipal Code Section 2.50.060 (D) , a cooperative agreement with another governmental agency for a particular service;
Approve the Professional Services Cost Sharing Agreement between the City and Municipal Water District of Orange County fo r the preparation and submittal of the 2025 Urban Water Management Plan in the amount not to exceed $65,910; and
Authorize the City Manager, or designee, to execute the agreement on behalf of the City and make minor modifications as appropriate thereto.
By: Samuel Kim, P.E.
Deputy Public Works Director/
Water Services Manager
ATTACHMENT(S)
1. MWDOC Contract - 2025 UWMP Participating Agencies Cost Sharing Agreement
2. Exhibit A - 2025 UWMP Consultant Agreement
3. Exhibit B - 2025 UWMP Cost Summary Table