Item 448/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 12/9/2025
Subject: Authorization for the issuance of a purchase order to Coastline Equipment for the purchase of two new trailers for the Public Works Department Parks section. (Cost: $61,026.15)(Action Item)
OBJECTIVE
To secure City Council authorization to pu rchase two (2) new trailers for the Public Works Department through the Sourcewell competitive bid program, Contract #092922-MNR.
BACKGROUND
The Public Works Department has two (2) trailers that currently meet the City’s guidelines for replacement and were approved through F iscal Year 2025-26 budget process. The equipment being replaced are tilt trailers used by the Public Works Departments’ Parks section. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.
DISCUSSION
Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends dispensing of the bidding process per Municipal Code 2.50.060 (E) and piggybacking on the results of a recent Sourcewell competitive bid program, Contract #092922-MNR. The results deemed Coastline Equipment as the lowest responsive bid.
Coastline Equipment $61,026.15*
* This price includes all applicable tax and destination charges.
FINANCIAL IMPACT
The total cost of the purchase of the two new trailers is $61,026.15. Funding is included in the Fleet Management internal service fund’s Fiscal Year 2025-26 adopted operating budget.
The surplus equipment will be sold at public auction , and proceeds will be returned in the Fleet Management internal service fund.
Item 448/2025
RECOMMENDATION
It is recommended that the City Council:
Approve to dispense of the bidding process per Municipal Code 2.50.060(E), piggy-back purchase through an approved cooperative purchasing contract; Authorize the use of Sourcewell Contract #092922-MNR; and
Authorize the Finance Director, or designee, to issue a purchase order in the amount of $ 61,026.15 to Coastline Equipment for the purchase of two (2) trailers for the Public Works Department Parks section.
By: Steve Sudduth, Equipment Maintenance Supervisor
ATTACHMENT(S)
1. Coastline Equipment Quote
2. Towmaster Sourcewell Contract