Item 452/2025
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: William E. Murray
Dept:
City Manager Dept: Public Works
Date: 12/9/2025
Subject: Authorization for the issuance of a purchase order to Olathe Ford Inc. for three new trucks and three new vans for various City Departments. (Cost: $434,122.41)(Action Item)
OBJECTIVE
To secure City Council authorization to purchase three (3) new trucks and three (3) new vans from Olathe Ford Inc. through the Sourcewell competitive Purchasing bid program, contract #032824-OLA.
BACKGROUND
Public Works is responsible for providing safe and reliable vehicles for all City departments.
The Public Works Department Vehicle Maintenance Section currently has six (6) vehicles that meet the City’s guidelines for replacement and were approved through the Fiscal Year 2024- 25 and FY 2 025-26 budget p rocess. The vehicles being replaced are from the following departments: Public Works, Police, Community Services, and Finance. Detailed vehicle information are attached.
DISCUSSION
Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for vehicle and equipment purchases. Staff recommends dispensing of the bidding process per Municipal Code
2.50.060 (E) and piggybacking on the results of a recent Sourcewell competitive bid program, contract #032824-OLA. The results deemed Olathe Ford Inc. as the lowest responsible bid.
Olathe Ford Inc. $55,287.96* (Ford F-150 Police Department)
Olathe Ford Inc. $54,131.95* (Ford F-150 Community Services)
Olathe Ford Inc. $62,908.03* (Ford E Transit Low Roof Van Public Works)
Item 452/2025
Olathe Ford Inc. $65,358.17* each (Two Ford E Transit High Roof Vans)
(Community Services, Finance)
Olathe Ford Inc. $131,078.13* (Ford F-450 Public Works)
*This price includes all tax and destination charges.
FINANCIAL IMPACT
The total cost to purchase three new trucks and three new vans from Olathe Ford Inc. is $434,122.41. Funding is available in the Fleet Management internal service fund’s adopted FY2025-26 operating budget. The vehicles being replaced will be sold at public auction, and the proceeds will be returned to the Fleet Management internal service fund.
RECOMMENDATION
It is recommended that the City Council:
Approve to dispense of the bidding process per Municipal Code 2.50.060(E), piggy-back purchase through an approved cooperative purchasing contract; Authorize the use of Sourcewell Cooperative Purchasing Contract #032824- OLA; and
Authorize the Finance Director, or designee, to issue a purchase order in the amount of $434,122.41 to Olathe Ford Inc. for the purchase of three (3) new trucks and three (3) new vans for the Public Works, Police, Community Services, and Finance Departments.
By: Steve Sudduth, Equipment Maintenance Supervisor
ATTACHMENT(S)
1. Garden Grove PD F-150 Quote
2. Community Services F-150 Quote
3. Olathe Ford E Transit High Roof Van Quote
4. Olathe Ford E Transit Low Roof Van Quote
5. Olathe Ford F-450 Truck Quote
6. Vehicle Information