Item 17/2026
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Samuel Kim
Dept:
City Manager Dept: Public Works
Date: 1/27/2026
Subject: Authorization for the issuance of a purchase order to Olathe Ford Inc. for one new Public Works truck for the Vehicle Maintenance Section. (Cost: $134,062.23)(Action Item)
OBJECTIVE
To secure City Council authorization to purchase one (1) new Public Works truck from Olathe Ford Inc. through the Sourcewell competitive Purchasing bid program, contract #032824 - OLA.
BACKGROUND
The Public Works Department is responsible for providing safe and reliable vehicles for all City departments. The Public Works Department Vehicle Maintenance Section currently has one (1) vehicle that meets the City’s guidelines for replacement and was approved through the FY 25/26 budget process. The vehicle being replaced is a 2014 Ford F-450 stakebed truck with 98,726 miles, VIN# 1FDUF4GY1EEA54769.
DISCUSSION
Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for vehicle and equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, contract #032824-OLA. The results deemed Olathe Ford Inc. as the lowest responsible bid.
Olathe Ford Inc. $134,062.23* (Ford F-450 Public Works)
*This price includes all tax and destination charges.
Item 17/2026
FINANCIAL IMPACT
Total cost for the purchase of a Public Works utility truck is $134,062.23. The funds are budgeted in the Fleet Management internal service fund’s Fiscal Year 2025-26 vehicle replacement budget. No additional appropriations is necessary. There is no impact to the General Fund. The vehicle being replaced will be sold at public auction, and proceeds will be deposited in the Fleet Management Fund.
RECOMMENDATION
It is recommended that the City Council:
Authorize the Finance Director to issue a purchase order in the amount of $134,062.23 to Olathe Ford Inc. for the purchase of one (1) new Public Works truck for the Vehicle Maintenance Division.
By: Steve Sudduth, Equipment Maintenance Supervisor
ATTACHMENT(S)
1.Olathe Ford quote