Garden Grove City Council
April 14, 2026

AGENDA

Garden Grove City Council

Tuesday, April 14, 2026
6:30 PM

Community Meeting Center
11300 Stanford Avenue
Garden Grove, California 92840
Stephanie Klopfenstein
Mayor
George S. Brietigam
Mayor Pro Tem – District 1
Phillip Nguyen
Council Member – District 2
Cindy Tran
Council Member – District 3
Joe DoVinh
Council Member – District 4
Yesenia Muñeton
Council Member – District 5
Ariana Arestegui
Council Member – District 6

Meeting Assistance: Any person requiring auxiliary aids and services, due to a disability, to address the City Council, should contact the City Clerk's Office 72 hours prior to the meeting to arrange for accommodations. Phone: (714) 741-5040.

Agenda Item Descriptions: Are intended to give a brief, general description of the item. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda.

Documents/Writings: Any revised or additional documents/writings related to an item on the agenda distributed to all or a majority of the Council Members within 72 hours of a meeting, are made available for public inspection at the same time (1) in the City Clerk's Office at 11222 Acacia Parkway, Garden Grove, CA 92840, during normal business hours; (2) on the City's website as an attachment to the City Council meeting agenda; and (3) at the Council Chamber at the time of the meeting.

Public Comments: Members of the public who attend the meeting in -person and would like to address the City Council are requested to complete a pink speaker card indicating their name and address, and identifying the subject matter they wish to address. This card should be given to the City Clerk before the meeting begins. General comments are made during "Oral Communications" and should be limited to matters under consideration and/or what the City Council has jurisdiction over. Persons wishing to address the City Council regarding a Public Hearing matter will be called to the podium at the time the matter is being considered.

Manner of Addressing the City Council: After being called by the Mayor, you may approach the podium, it is requested that you state your name for the record, and proceed to address the City Council. All remarks and questions should be addressed to the City Council as a whole and not to individual Council Members or staff members. Any person making impertinent, slanderous, or profane remarks or who becomes boisterous while addressing the City Council shall be called to order by the Mayor. If such conduct continues, the Mayor may order the person barred from addressing the City Council any further during that meeting.

Time Limitation: When any group of persons wishes to address the City Council on the same subject matter, the Mayor may request a spokesperson be chosen to represent the group, so as to avoid unnecessary repetition. At the City Council's discretion, a limit on the total amount of time for public comments during Oral Communications and/or a further limit on the time allotted to each speaker during Oral Communications may be set.

PLEASE SILENCE YOUR CELL PHONES DURING THE MEETING.
1

AGENDA

ROLL CALL: COUNCIL MEMBER NGUYEN, COUNCIL MEMBER TRAN, COUNCIL MEMBER DOVINH, COUNCIL MEMBER MUÑETON, COUNCIL MEMBER ARESTEGUI, MAYOR

PRO TEM BRIETIGAM, MAYOR KLOPFENSTEIN

INVOCATION

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

PRESENTATIONS

1. Update by Board of Education Trustee Teri Rocco on the upcoming Garden Grove Unified School District's 60th Anniversary Celebration.

[Item 124/2026]

ORAL COMMUNICATIONS (TO BE HELD SIMULTANEOUSLY WITH OTHER

LEGISLATIVE BODIES)

WRITTEN COMMUNICATIONS

2. Consideration of a written request from the Christ Cathedral Parish, Diocese of Orange, to extend the operating hours and make an exemption to the City’s Noise Ordinance for the annual Marian Days scheduled in 2026 and 2027. (Action Item)

[Item 116/2026]

RECESS

CONDUCT OTHER LEGISLATIVE BODIES' BUSINESS

RECONVENE

CONSENT ITEMS (WILL BE ACTED ON SIMULTANEOUSLY WITH ONE MOTION

UNLESS SEPARATE DISCUSSION AND/OR ACTION IS REQUESTED BY A

COUNCIL MEMBER)

3. Adoption of a Proclamation celebrating April as Arab American Heritage Month. (Action Item)

[Item 89/2026]

4. Adoption of a Proclamation recognizing Black April Memorial Month. (Action Item)

[Item 88/2026]

5. Adoption of a Proclamation recognizing April as Sexual Assault Awareness Month. (Action Item)

[Item 90/2026]
2

6. Adoption of a Proclamation recognizing April as Autism Awareness Month. (Action Item)

[Item 91/2026]

7. Adoption of a Proclamation recognizing April 24, 2026 as Arbor Day in Garden Grove. (Action Item)

[Item 115/2026]

8. Adoption of a Proclamation commemorating and celebrating April 20-24, 2026, Afterschool Professionals Appreciation Week. (Action Item)

[Item 92/2026]

9. Approval of Amendments to the Facility Use Agreements with Esparza Soccer Academic, Inc. for operation of the outdoor soccer facilities at Pioneer Park and Garden Grove Park. (Action Item)

[Item 128/2026]

10. Approval of a Joint-Use Lease Agreement with the Garden Grove Unified School District for an area in association with Water Well 22 at Chapman Hettinga Center located at 11852 Knott Street. (Action Item)

[Item 133/2026]

11. Approval of overnight travel travel to Sacramento for one Council Member to attend the League of California Cities 2026 City Leaders Summit from April 22- 24, 2026. (Action Item)

[Item 131/2026]

12. Approval of out-of-state travel for up to three Council Members to attend the 2026 Innovating Commerce Serving Communites from May 17-20, 2026. (Action Item)

[Item 137/2026]

13. Approval of Lease Agreements with Enterprise Fleet Management for five Police Vehicles. (Cost: $142,639)(Action Item)

[Item 123/2026]

14. Approval of Amendment No. 9 to the Scott Fazekas & Associates, Inc. agreement to provide on-call Building Plan Review Services. (Cost: $250,000)(Action Item)

[Item 108/2026]

15. Approval of an Amendment to the agreement with Seavco dba Irv Seaver Motorcycles for the repair of City owned Police Department motorcycles. (Cost: $250,000)(Action Item)

[Item 119/2026]

16. Authorization for the issuance of a purchase order to vCloud Tech Inc. for two new Arista Network Switches. (Cost: $66,250)(Action Item) [Item 121/2026] 3

17. Receive and file the minutes from the meeting held on January 27, 2026. (Action Item)

[Item 46/2026]

18. Receive and file warrants. (Action Item)

[Item 125/2026]

PUBLIC HEARINGS (MOTION TO APPROVE WILL INCLUDE ADOPTION OF EACH

RESOLUTION UNLESS OTHERWISE STATED)

19. Approval of the Fiscal Year 2026-27 Annual Action Plan for the use of U.S.

Department of Housing and Urban Development funding. (Action Item)

[Item 104/2026]

ITEMS FOR CONSIDERATION

20. Approval of an Agreement with the County of Orange for Municipal Solid Waste Disposal and approval of a revision to the 2022 Amended and Restated Agreement with Republic Services. (Joint Action Item with the Sanitary District)

[Item 143/2026]

21. Approval of Amendment No. 4 Agreement with West Yost Associates for professional services for SCADA Implementation projects. (Cost: $605,002) (Action Item)

[Item 126/2026]

22. Approval of an Agreement with the County Of Orange to provide forensic services for the Garden Grove Police Department. (Action Item)

[Item 118/2026]

23. Award a contract to ILB Electric, Inc. for Project No. CP-1381000, Traffic Signal Modifications at Various Locations Fiscal Year 2025-26. (Cost: $1,265,280) (Action Item)

[Item 120/2026]

MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS AND CITY MANAGER

24. Discussion on naming of the new Police Department Community Meeting Room in honor of former Mayor and Police Lieutenant William Dalton as requested by Mayor Pro Tem Brietigam.

[Item 134/2026]

ADJOURNMENT

The next Regular Meeting is scheduled for Tuesday, April 28, 2026, at 5:30 p.m. in the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, California, 92840. 4 Item 116/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: John Montanchez
Dept:

City Manager Dept: Community Services
Date: 4/14/2026

Subject: Consideration of a written request from the Christ Cathedral Parish, Diocese of Orange, to extend the operating hours and make an exemption to the City’s Noise Ordinance for the annual Marian Days scheduled in 2026 and 2027. (Action Item)

OBJECTIVE

To transmit a written request on behalf of the Christ Cathedral Parish, Diocese of Orange, to request approval to extend the operating hours and make an exemption to the City’s Noise Ordinance, Municipal Code Section 8.47.040, to extend the higher noise le vels from 10:00 p.m. to 11:00 p.m. for the annual Marian Days event scheduled at the Christ Cathedral property on Thursday, July 9 through Sunday, July 11, 2026 , and Thursday, July 8 through Saturday, July 10, 2027.

BACKGROUND

Over the years, the Diocese of Orange has organized events and conferences on their private property. The annual event, “Marian Days”, has been held since 2021 and draws Vietnamese faithful from Orange County, Los Angeles, San Diego, San Bernardino, and San Jose. In 2025, the event welcomed approximately 30,000 attendees over two days, including a significant presence of out-of-state and international visitors.

DISCUSSION

Staff received a request from the Diocese of Orange, who will be organizing the annual Marian Days at the Christ Cathedral. The Diocese of Orange would like to request to extend the operating hours from 10:00 p.m. to 11:00 p.m. for the three day event that will be held at the Christ Cathedral property in 2026 and 2027. Additionally, this request would also require the approval to make an exemption (per Garden Grove Municipal Code Section 8.47.040) to the hours listed in the Noise Ordinance establishing lower noise thresholds after 10:00 p.m.

5 Item 116/2026

FINANCIAL IMPACT

Approval of this request w ill not have a financial impact to the City. The Police Department will be reimbursed for all personnel services provided during the event.

RECOMMENDATION

It is recommended that the City Council:

 Consider the written request on behalf of the Christ Cathedral Parish, Diocese of Orange, to extend the operating hours and make an exemption to the City’s Noise Ordinance, from 10:00 p.m. to 11:00 p.m. for the annual Marian Days event scheduled at the Christ Cathedral property in 2026 and 2027. The event dates for 2026 are Thursday, July 9 through Sunday, July 11.

By: Janet Pelayo, Deputy Director

ATTACHMENT(S)

1. Written Request on behalf of the Christ Cathedral Parish, Diocese of Orange

6 7
Item 89/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Lizabeth Vasquez
Dept:

City Manager Dept: City Clerk
Date: 4/14/2026

Subject: Adoption of a Proclamation celebrating April as Arab American Heritage Month. (Action Item)

OBJECTIVE

For the City Council to adopt a Proclamation celebrating April as Arab American Heritage Month in the City of Garden Grove.

BACKGROUND/DISCUSSION

Arab American Heritage Month is observed each April to recognize the history, culture, and contributions of Arab Americans to communities across the United States. Arab Americans represent a diverse community with roots in more than 20 countries in the Middle East and North Africa. The proposed proclamation recognizes these contributions and affirms the City of Garden Grove’s commitment to celebrating the diversity of its community.

FINANCIAL IMPACT

There is no financial impact.

RECOMMENDATION

It is recommended that the City Council:
 Adopt a Proclamation celebrating April as Arab American Heritage Month.

ATTACHMENT(S)

1. Proclamation

8 Proclamation
April as Arab American Heritage Month
WHEREAS, For more than a century, Arab Americans have made significant contributions to the cultural, economic, and civic life of the United States through achievements in art, medicine, law, business, technology, government, architecture, literature, and education;
WHEREAS, Since immigrating to the United States, men and women of Arab descent have shared their rich heritage, traditions, and values with their neighbors and communities while serving as dedicated citizens, leaders, and public servants;
WHEREAS, Arab Americans have strengthened American society by embracing the nation’s spirit of opportunity, innovation, and freedom, contributing to the prosperity and diversity that define our country;
WHEREAS, Education and awareness are essential to combating discrimination, harmful stereotyping, harassment, and bullying that continue to affect members of the Arab American community;
WHEREAS, Arab Americans, like all Americans, aspire to a peaceful and inclusive society in which every individual is treated with dignity, equality, and respect;
WHEREAS, recognizing the achievements, culture, and heritage of Arab Americans helps foster greater understanding and appreciation among all residents of our community.

NOW, THEREFORE, the Garden Grove City Council does hereby proclaim the month of April 2026 as Arab American Heritage Month in the City of Garden Grove and encourages all residents to celebrate the many contributions that Arab Americans have made to our nation and to the Garden Grove community.

April 14, 2026
9 Item 88/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Lizabeth Vasquez
Dept:

City Manager Dept: City Clerk
Date: 4/14/2026

Subject: Adoption of a Proclamation recognizing Black April Memorial Month. (Action Item)

OBJECTIVE

For the City Council to adopt a Proclamation recognizing April as Black April Memorial Month in Garden Grove.

BACKGROUND/DISCUSSION

Black April Memorial Month, observed each April, commemorates the fall of Saigon on April 30, 1975, marking the end of the Vietnam War and the beginning of widespread displacement of Vietnamese refugees. Known as “Black April” in the Vietnamese American c ommunity, it honors those who lost their lives, recognizes the resilience of refugees and their families, and provides an opportunity to reflect on the lasting impacts of war and the contributions of Vietnamese Americans.

FINANCIAL IMPACT

There is no financial impact.

RECOMMENDATION

It is recommended that the City Council:
 Adopt the Proclamation recognizing April as Black April Memorial Month in Garden Grove.

ATTACHMENT(S)

1. Proclamation

10 Item 88/2026

11 Proclamation
April as Black April Memorial Month

WHEREAS, April 30, 2026, marks the 51st anniversary of the fall of Saigon on April 30, 1975, to communism;
WHEREAS, For many Vietnam and Vietnam-era veterans who were directly involved in the war and Vietnamese Americans who have settled in the United States, the Vietnam War was a tragedy full of great suffering and the loss of American, Vietnamese, and Southeast Asian lives; WHEREAS, Fifty-eight thousand one hundred sixty-nine Americans were killed, and 304,000 were wounded out of the 2.59 million people who served in the Vietnam War. One out of every ten Americans who served in Vietnam became a casualty of war;
WHEREAS, The Vietnam War resulted in the deaths of 250,000 South Vietnamese soldiers and two million Vietnamese civilians;
WHEREAS, After the fall of Saigon, over 135,000 Vietnamese people and their families fled to the United States, including former military personnel, government officials, and those who had worked for the United States during the war;
WHEREAS, Hundreds of thousands of people took boats in order to leave Vietnam in the late 1970s to mid-1990s. The successful emigrants reached refugee camps in Thailand, Malaysia, Indonesia, the Philippines, and Hong Kong; while approximately one-half of the people fleeing Vietnam perished at sea;
WHEREAS, Human rights, religious freedom, democracy, and protection against threats of aggression are vital to Vietnamese Americans, and we should reaffirm these principles while setting aside April 30 each year to honor the soldiers, medical personnel, and civilians who died in the Vietnam War in pursuit of freedom; and
WHEREAS, Vietnamese American communities throughout California will commemorate April 30, 2026, as Black April, a day of remembrance and rededication to the principles of freedom, including freedom of expression, freedom of press, and internet freedom.

NOW, THEREFORE, the Garden Grove City Council does hereby proclaim the month of April 2026 as Black April Memorial Month in Garden Grove, in recognition of the great tragedy, suffering and lives lost during the Vietnam War, and to hope for more justice and liberty for the people of Vietnam.

April 14, 2026

12 Item 90/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Lizabeth Vasquez
Dept:

City Manager Dept: City Clerk
Date: 4/14/2026

Subject: Adoption of a Proclamation recognizing April as Sexual Assault Awareness Month. (Action Item)

OBJECTIVE

For the City Council to adopt a Proclamation recognizing April as Sexual Assault Awareness Month in Garden Grove.

BACKGROUND/DISCUSSION

April is recognized as Sexual Assault Awareness Month (SAAM), a time to raise awareness about sexual violence, support survivors, and promote prevention. Sexual assault remains a serious public health safety issue with lasting impacts on individuals and communities.

Recognizing this month allows the City of Garden Grove to reaffirm its commitment to prevention, education, and supporting survivors.

FINANCIAL IMPACT

There is no financial impact.

RECOMMENDATION

It is recommended that the City Council:
 Adopt a Proclamation recognizing April as Sexual Assault Awareness Month in Garden Grove.

ATTACHMENT(S)

1. Proclamation

13 Proclamation
April as Sexual Assault Awareness Month
WHEREAS, April is recognized nationwide as Sexual Assault Awareness Month (SAAM), a time to raise public awareness about sexual violence and to reaffirm our collective commitment to preventing sexual assault, harassment, and abuse in all communities;
WHEREAS, Sexual violence remains a serious and widespread issue that impacts millions of people each year, including adults, teenagers, and children, and its effects can be last-longing for survivors, families, and communities;
WHEREAS, Sexual Assault Awareness Month recognizes that sexual violence affects people of all ages, abilities, sexual orientations, gender identities, and racial, cultural, religious, and economic backgrounds;
WHEREAS, Preventing sexual violence requires the ongoing efforts of individuals, families, educators, organizations, and communities working together to promote respect, safety, accountability, and support for survivors; WHEREAS, Sexual Assault Awareness Month emphasizes the importance of education, prevention strategies, and community engagement in order to challenge harmful behaviors, support survivors, and foster environments where everyone is treated with dignity and respect; WHEREAS, April 2026 marks the 25th anniversary of Sexual Assault Awareness Month, with the national theme “25 Years Stronger: Looking Back, Moving Forward,” honoring the progress made by survivors, advocates, and communities while reaffirming the commitment to continued prevention and healing; and
WHEREAS, Communities across the country will participate in activities such as the SAAM Day of Action on April 7, 2026, encouraging individuals to wear teal to show support for survivors, and Denim Day to challenge harmful myths and misconceptions about sexual violence.

NOW, THEREFORE, the Garden Grove City Council does hereby proclaim the month of April as Sexual Assault Awareness Month in the City of Garden Grove, and encourages residents, community organizations, schools, and businesses to support survivors, promote prevention, and work together to build a community where all people are safe, respected, and valued.

April 14, 2026
14 Item 91/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Lizabeth Vasquez
Dept:

City Manager Dept: City Clerk
Date: 4/14/2026

Subject: Adoption of a Proclamation recognizing April as Autism Awareness Month. (Action Item)

OBJECTIVE

For the City Council to adopt a Proclamation recognizing April as Autism Awareness Month in Garden Grove.

BACKGROUND/DISCUSSION

April is recognized nationally as Autism Awareness Month, a time to increase understanding and acceptance of individuals with autism and to recognize the experiences of individuals and families affected by autism spectrum disorder. The observance promotes awareness, encourages inclusion, and highlights the importance of early diagnosis, support services, and community resources. The proposed proclamation designates April as Autism Awareness Month in the City of Garden Grove and affirms the City’s commitment to supporting an inclusive and welcoming community for all residents.

FINANCIAL IMPACT

There is no financial impact.

RECOMMENDATION

It is recommended that the City Council:
 Adopt the Proclamation recognizing April as Autism Awareness Month in the City of Garden Grove.

ATTACHMENT(S)

1. Proclamation

15 Proclamation
April as Autism Awareness Month
WHEREAS, Autism, also known as Autism Spectrum Disorder (ASD), is a neurological and developmental condition that typically begins in early childhood and continues throughout a person’s life, often characterized by differences in social interaction, verbal and nonverbal communication, and patterns of repetitive behaviors;
WHEREAS, Autism affects millions of individuals and families worldwide, including approximately 5.4 million Americans, and an estimated 1 in 31 children in the United States are identified as having ASD, with Orange County reporting one of the highest prevalence rates in the State of California; WHEREAS, While there is no cure for autism, research shows that early diagnosis, evidence-based interventions, and supportive services can significantl y improve outcomes in areas such as learning, communication, social relationships, and daily living skills, helping individuals achieve greater independence and employment opportunities;
WHEREAS, individuals with ASD and their families often require lifelong access to specialized care, educational resources, and community support services to ensure their health, safety, and well-being, while also addressing the emotional and financial challenges that families may experience; and WHEREAS, the City of Garden Grove is committed to promoting autism awareness, acceptance, inclusion, and self-determination, and to supporting efforts that ensure every individual with ASD has the opportunity to achieve the highest possible quality of life.

NOW THEREFORE, the Garden Grove City Council does hereby proclaim April 2026 as Autism Awareness Month in the City of Garden Grove and encourages all residents to increase their understanding of autism and to support efforts that foster inclusion, respect, and opportunities fo r individuals living with autism.

April 14, 2026
16 Item 115/2026

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Samuel Kim
Dept:

City Manager Dept: Public Works
Date: 4/14/2026

Subject: Adoption of a Proclamation recognizing April 24, 2026 as Arbor Day in Garden Grove. (Action Item)

OBJECTIVE

For City Council to proclaim Friday, April 24, 2026, as Arbor Day in the City of Garden Grove.

BACKGROUND

For over 18 years, the City of Garden Grove has earned the status of “Tree City USA” from the National Arbor Day Foundation. The City is seeking to continue its annual designation through submittal of a new application later this year.

DISCUSSION

The Tree City USA application requires cities to comply with four standards. These include:
(1) a City -staffed tree maintenance section, (2) a n adopted tree ordinance, (3) an annual budget of at least $2 per capita, and (4) an Arbor Day Observance and Proclamation.

The Tree Maintenance Section in the Public Works Department is in compliance with all standards outlined above, except for a formal proclamation. Th erefore, staff is requesting City Council's formal proclamation to fulfill the remaining requirement a nd c omplete the annual application.

Additionally, the Tree Maintenance Section will host a tree planting ceremony, tentatively scheduled for Friday, April 24, 2026, at Garden Grove Park to commemorate Arbor Day.

FINANCIAL IMPACT

There is no impact to proclaim Friday, April 24, 2026, as Arbor Day in the City of Garden Grove.

RECOMMENDATION

17 Item 115/2026

It is recommended that the City Council:
 Proclaim Friday, April 24, 2026, as Arbor Day in the City of Garden Grove.

By: Ana V. Neal, Principal Administrative Analyst

ATTACHMENT(S)

1. Proclamation

18 OFFICIAL PROCLAMATION
WHEREAS in 1872, the Nebraska Board of Agriculture established a special day to be set aside for the planting of trees, and
W
HEREAS this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and
W
HEREAS Arbor Day is now observed throughout the nation and the world, and
W
HEREAS trees can be a solution to combating climate change by reducing the erosion of our precious topsoil by wind and water, cutting heating and cooling costs, moderating the temperature, cleaning the air, producing life-giving oxygen, and providing habitat for wildlife, and
W
HEREAS trees are a renewable resource giving us paper, wood for our homes, fuel for our fires, and countless other wood products, and W
HEREAS trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and W
HEREAS trees — wherever they are planted — are a source of joy and spiritual renewal.

NO
W , THEREFORE, I, , Mayor of the City of
, do hereby proclaim
as ARBOR DAY
In the City of , and I urge all citizens
to celebrate Arbor Da y and to support efforts to protect our trees and woodlands, and
FURTHER, I urge all citiz ens to plant trees to gladden the heart and promote the well-being of this and future generations.

DA TED THIS day of ,
Mayor
Stephanie Klopefenstein
Garden Grove
April 24, 2026
Garden Grove
14th April 2026
Stephanie Klopfens tein
19 Item 92/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Lizabeth Vasquez
Dept:

City Manager Dept: City Clerk
Date: 4/14/2026

Subject: Adoption of a Proclamation commemorating and celebrating April 20-24, 2026, Afterschool Professionals Appreciation Week. (Action Item)

OBJECTIVE

For the City Council to adopt the Proclamation commemorating and celebrating April 20 -24, 2026, Afterschool Professionals Appreciation Week.

BACKGROUND/DISCUSSION

Afterschool Professionals Appreciation Week is celebrated April 20-24, 2026, recognizing the educators and staff who work with youth during out -of-school hours. This week highlights the essential role these professionals play in providing safe, enriching environments, fostering social-emotional skills, and improving academic outcomes.

FINANCIAL IMPACT

There is no financial impact.

RECOMMENDATION

It is recommended that the City Council:
 Adopt the Proclamation commemorating and celebrating April 20-24, 2026, Afterschool Professionals Appreciation Week.

ATTACHMENT(S)

1. Proclamation

20 Proclamation
Celebrating April 20-24, 2026, as Afterschool Professionals Appreciation Week

WHEREAS, Garden Grove residents benefit from well -attended afterschool programs that provide valuable learning opportunities and positively impact children, families, the community, and local businesses;

WHEREAS, Afterschool professionals play a vital role in supporting youth through meaningful relationships and opportunities beyond the school day, helping them reach their full potential;
WHEREAS, Afterschool professionals enhance education, promote physical and emotional well-being, provide safe environments, and introduce youth to new experiences; and
WHEREAS, The City of Garden Grove is committed to supporting expanded learning opportunities that help close achievement gaps and prepare young people for success.

NOW THEREFORE, the Garden Grove City Council hereby proclaims April 20-24, 2026, as Afterschool Professionals Appreciation Week in Garden Grove, recognizing the dedication of afterschool professionals who support our youth and strengthen our community.

April 14, 2026

21 Item 128/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: John Montanchez
Dept:

City Manager Dept: Community Services
Date: 4/14/2026

Subject: Approval of Amendments to the Facility Use Agreements with Esparza Soccer Academic, Inc. for the operation of the outdoor soccer facilities at Pioneer Park and Garden Grove Park. (Action Item)

OBJECTIVE

To request that the City Council approve amendments to extend the term of the Facility Use Agreements with Esparza Soccer Academic, Inc. for the operation of the outdoor soccer facilities at Pioneer Park and Garden Grove Park.

BACKGROUND
In 2016, the City Council approved a Facility Use Agreement with Esparza Soccer Academic, Inc., under the management of Juan Esparza, for the operation of the outdoor hockey rink facility at Pioneer Park, located at 12772 Chapman Avenue. In 2020, the City Council approved a separate Facility Use Agreement with the same organization for the operation of the outdoor soccer facility at Garden Grove Park, located at 13631 Deodara Drive.

Both agreements have been amended over time to extend their terms. The Pion eer Park agreement was amended in 2019 (5 year term) , and again in 2022 (3 year term), expired July 19, 2025. Garden Grove Park agreement was amended in 2023 (3 year term), expired on April 1, 2026.

DISCUSSION

Esparza Soccer Academic, Inc., under the management of Juan Esparza, has been a reliable and valued partner in operating facilities at Pioneer Park and Garden Grove Park. The organization has consistently maintained the facilities in good condition, met all financial obligations without missed paymen ts, and actively supported City special events through sponsorships.

Based on this strong performance and community involvement, staff recommends approval of the Third Amendment for Pioneer Park and the Second Amendment for Garden Grove Park, each extending the agreements through April 1, 2033 (7 year term). 22 Item 128/2026

FINANCIAL IMPACT

The proposed amendments do not change the lease amounts, thus will have no financial impact to the City. The facility operator will continue to be responsible for the following monthly lease payments to the City:

Pioneer Park (12772 Chapman Avenue) – $1,500 per month for the use of the outdoor arena soccer facility.

Garden Grove Park (13631 Deodara Drive) – $5,000 per month for the use of the outdoor soccer facility.

RECOMMENDATION

It is recommended that the City Council:

 Approve the Third Amendment to the Facility Use Agreement with Esparza Soccer Academic, Inc. for the operation of the outdoor arena soccer facility at Pioneer Park, extending the term through April 1, 2033;

 Approve the Second Amendment to the Facility Use Agreement with Esparza Soccer Academic, Inc. for the operation of the outdoor soccer facility at Garden Grove Park, extending the term through April 1, 2033; and

 Authorize the City Manager, or designee, to execute the Amendments to the Facility Use Agreements with Esparza Soccer Academic, Inc. on behalf of the City, and make minor modifications as appropriate thereto.

By: Elaine Ma’Ae, Community Services Supervisor

ATTACHMENT(S)

1. Third Amendment - Pioneer Park

2. Second Amendment - Garden Grove Park

23 24
25 26
27 Item 133/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Omar Sandoval
Dept:

City Manager Dept: City Attorney
Date: 4/14/2026

Subject: Approval of a Joint-Use Lease Agreement with the Garden Grove Unified School District for an area in association with Water Well 22 at Chapman Hettinga Center located at 11852 Knott Street. (Action Item)

OBJECTIVE

For the City Council to approve a joint -use lease agreement with the Garden Grove Unified School District for an area adjacent to Well 22 and Chapman Sports Complex to install PFAS filter facilities.

BACKGROUND

Well 22 is located at 11990 Knott Street at the corner of Knott Street and Chapman Avenue.

Well 22 is impacted by per - and polyfluoroalkyl substances (PFAS) and require s the installation of filter facilities. The City approached the Garden Grove Unified School District (GGUSD) to lease approximately 16,253 square feet adjacent to Well 22 and the Chapman Sports Complex for the new PFAS filter facilities to allow full operation of the well. The GGUSD has approved the attached joint-use lease agreement, which is being presented to the City Council for approval.

DISCUSSION

The lease provides an initial term of 30 years, with the option to renew for one additional 10- year term, and establishes the annual rent of $9,150, payable in advance on January 1 of each year of the initial term and with pro-rating options.

For the first 10 years, rent will increase each year by the higher of three percent or the annual change in the local Consumer Price Index for Los Angeles -Long Beach-Anaheim, with each increase added to the previous year’s rent. Before the 11th and 20th years, the district will obtain a professional appraisal to determine the fair market rent. Rent will then be set moving forward to whichever is higher: the appraised value or the previous year’s rent plus three percent. The City will be res ponsible for paying any taxes or assessments related to its use of the property.

28 Item 133/2026

FINANCIAL IMPACT

Sufficient funds for the annual rent are available in the Water Enterprise funds budget. There is no impact to the general fund.

RECOMMENDATION

It is recommended that the City Council:

 Approve the Joint-Use Lease Agreement with the Garden Grove Unified School District for a portion of real property located at 11852 Knott Street, Garden Grove, CA, Assessor’s Parcel Number (APN) 131-331-16; and  Authorize the City Manager, or designee, to execute the lease agreement and approve minor modifications as needed, including any extensions to the term thereof.

ATTACHMENT(S)

1. Joint-Use Lease Agreement

29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 50
51 52
Item 131/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Matthew West
Dept:

City Manager Dept: City Manager
Date: 4/14/2026

Subject: Approval of overnight travel to Sacramento for one Council Member to attend the League of California Cities 2026 City Leaders Summit from April 22-24, 2026 in Sacramento, CA. (Cost: $1,950)(Action Item)

OBJECTIVE

For the City Council to approve overnight travel for one (1) Council member to attend the League of California Cities 2026 City Leaders Summit from April 22-24, 2026 in Sacramento, CA.

BACKGROUND/DISCUSSION

The City Leaders Summit provides valuable opportunities for city officials to engage directly with state law makers and advocate for municipal priorities identified by League members.

Councilmembers will have the opportunity to participate in direct advocacy efforts with state legislators on key issues impacting our city and region, gain leadership development through high-quality educational sessions focused on governance, policy, and municipal management, and network and collaborate with city leaders from across California to share best practices and innovative solutions.

FINANCIAL IMPACT

The cost for one Council Member to attend the 2026 City Leaders Summit is estimated at $1,950. No additional appropriation is needed as costs are included in the City’s adopted operating budget.

RECOMMENDATION

It is recommended that the City Council:

 Approve the overnight travel for one (1) Council Member to attend the League of California Cities 2026 City Leaders Summit from April 22 -24, 2026 in Sacramento, CA.

By: Shawn Park, Assistant to the City Manager
53 Item 137/2026
Final

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Ursula Luna-Reynosa
Dept:

City Manager Dept: Economic Development and
Housing

Date: 4/14/2026

Subject: Approval of out-of-state travel for up to three Council Members to attend the 2026 Innovating Commerce Serving Communites from May 17-20, 2026. (Action Item)

OBJECTIVE

For the City Council to approve out -of-state travel to attend the Innovating Commerce Serving Communities (ICSC) Las Vegas from May 17 through May 20, 2026.

BACKGROUND

Founded in 1957, ICSC is the global convention for the shopping center industry and provides networking, dealmaking and educational opportunities for retail and real estate professionals from around the world. Its more than 70,000 members in over 100 countries include shopping center owners, developers, managers, investors, retailers, brokers, academics, and public officials.

Per City Council Policy Number 100-19, the City Council is being requested to 1) concur that the costs incurred in attending the ICSC conference are justified based on the benefits of attending as described in the “Discussion” section that follows and 2) authorize and approve out-of-state travel for up to three Council Members. The costs associated with the convention are provided in the “Fiscal Impact” section of this report.

DISCUSSION

The 2026 ICSC Las Vegas presents a valuable platform for the City to engage with prominent industry members, capitalizing on networking, deal-making, and educational prospects. With approximately 1,000 exhibiting companies spanning diverse facets of real estate development, this convention serves as a nexus for collaboration and innovation.

The City's Office of Economic Development views this attendance as a strategic initiative, providing an avenue to delve into economic, marketing, and promotional dynamics influencing the retail and commercial sector. Emphasizi ng the promotion and marketing of 54 Item 137/2026

Garden Grove, the team aims to forge connections with industry retail representatives and developers, prioritizing the establishment of meaningful relationships.

By participating as an exhibitor, the City is positioned to leverage the opportunity to engage with key influencers in the realms of shopping center management, hospitality, and housing development. Furthermore, active participation in the convention will facilitate face -to-face interactions with potential developers, strategically navigating the tradeshow floor to foster collaborations and showcase the City's retail commercial real estate opportunities.

In adherence to the Brown Act regulations, a maximum of three Council Members are permitted to attend 202 6 ICSC Las Vegas. The conference is scheduled to take place in approximately two months. The exhibitor space and accommodations are in high demand , necessitating prompt action for staff to register and coordinate travel arrangements for attendees.

FINANCIAL IMPACT

There is no financial impact to the General Fund as all expenses for this conference have been approved as part of the adopted budget for Fiscal Year 202 5-2026. The cost to attend the ICSC Las Vegas Conference for three City Council members is app roximately $6,000, or $2,000 per person.

RECOMMENDATION

It is recommended that the City Council:
 Approve out-of-state travel for up to three Council Members to attend 202 6 ICSC Las Vegas from Sunday, May 1 7, 2026 through Wednesday, May 2 0, 2026.

By: Greg Blodgett, Deputy Director
Economic Development and Housing Department

55 Item 123/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Chief El-Farra
Dept:

City Manager Dept: Police
Date: 4/14/2026

Subject: Approval of Lease Agreements with Enterprise Fleet Management for five Police Department Vehicles. (Cost: $142,639)(Action Item)

OBJECTIVE

To obtain City Council approval to enter into 36 -month operating lease agreements with Enterprise Fleet Management (Enterprise) for five Police Department undercover vehicles, pursuant to the terms of the existing standard Master Walkaway Lease Agreement.

BACKGROUND

Leasing vehicles have been very successful for the Police Department, as it allows investigators to conduct operations in vehicles chosen to blend in with the general population, and to rotate them out every 36 months. The City has an existing Master Walkaway Lease Agreement with Enterprise, and f ive operating leases are set to expire. Delivery lead times are estimated at 12-24 weeks due to continuing shortages and manufacturers cutting orders off early, thus requiring the need for orders to be placed in advance to ensure replacement vehicles are available when the current leases expire.

DISCUSSION

Each vehicle will have a total allowance of 30,000 miles for the 36-month lease term and the dealer will complete any repairs that are covered under warranty. Enterprise will also provide physical damag e coverage for the vehicles, as leased vehicles do not qualify for comprehensive coverage under the City’s self-insurance guidelines.

FINANCIAL IMPACT

The total cost of the five leases is approximately $47,546.20 per year, or $142,638.60 f or the full 36-month term of the agreements. This amount includes all monthly lease payments, physical damage insurance, and all fees associated with initial delivery. The full cost of Enterprise lease agreements is incorporated into the Police Department’s budget as an on- going expense. There will be no additional burden on the General Fund.

56 Item 123/2026

RECOMMENDATION

It is recommended that the City Council:

 Approve the 36 -month vehicle operating lease contracts for five (5) Police Department undercover vehicles, pursuant to the existing Master Walkaway Lease Agreement; and

 Authorize the City Manager, or designated personnel, to execute the agreements on behalf of the City, and make minor modifications as appropriate thereto.

By: Kelly Huynh, Public Safety Fiscal Analyst

ATTACHMENT(S)

1. 2026 Ford F-150 STX

2. 2026 Hyundai Sonata SEL AWD

3. 2026 Nissan Rogue SV Front Wheel Drive

4. 2026 Nisssan Pathfinder S Front Wheel Drive

5. 2026 Silverado 1500 WT 4x2 Crew Cab

57 Prepared For: City of Garden Grove PD Date 03/24/2026 Huynh, Kelly AE/AM ZRJ/KA0
Unit #
Year 2026 Make Ford Model F-150
Series STX 4x2 SuperCrew Cab 5.5 ft. box 145 in. WB
Vehicle Order Type Ordered Term 36 State CA Customer# 416280 $ 0.00 Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 Sales Tax
$ 125.00 * Initial License Fee
$ 0.00 * Registration Fee
$ 250.00 Other: (See Page 2)
$ 0.00 * Security Deposit
$358.75 * Taxes
All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.

Order Information
Driver Name
Exterior Color (0 P) Agate Black Metallic
Interior Color Black w/Unique Sport Cloth 40/Console/40 Fron Lic. Plate Type Standard
GVWR 0
$ 699.80 Monthly Lease Charge (Based on Interest Rate- Subject to a Floor)1 Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 87.82 Physical Damage Management Comp/Coll Deductible 1000 / 1000 $ 0.00 Full Maintenance Program 2 Contract Miles 0 OverMileage Charge $ 0.00 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 87.82 Additional Services SubTotal
$ 0.00 Monthly Property Tax & License Fees
$ 57.52 Tax 8.7500% State CA
$ 845.14 Total Monthly Rental Including Additional Services $ 500.00 Service Charge Due at Lease Termination
Monthly Rental Includes 833 Miles Per Month
Miles in Excess Of 30,000 Will Be Charged At $ 0.0500 Per Mile (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Closed - End (Walkaway) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Closed - End (Walkaway) Lease Agreement with respect to such vehicle.

Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Closed-End (Walkaway) Lease Agreement until the vehicle is sold.

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.

Lessee hereby authorizes this vehicle order, and agrees to lease the vehicle on the terms set forth herein and in the Master Walkaway Lease Agreement and agrees that Lessor shall have the right to collect damages. In the event Lessee fails or refuses to accept delivery of the ordered vehicle, Lessee agrees that Lessor shall have the right to collect damages, including, but not limited to, a $500 disposal fee, interest incurred, and loss of value.

LESSEE City of Garden Grove PD

BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.

Capitalized price of vehicle may be adjusted to reflect final manufacturer's invoice, plus a pre delivery interest charge. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the Lessee, which rebates and/or incentives have been used by Lessor to reduce the capitalized price of the vehicle. 1Monthly lease charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor). 2The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.

Closed-End (Walkaway) Lease Rate Quote Quote No: 9695982 Printed On 03/24/2026 11:31:28 AM Page 1 of 658
Other Totals
Description (B)illed or (C)apped Price
Initial Administration Fee C $ 250.00
Courtesy Delivery Fee B $ 300.00
Total Other Charges Billed $ 300.00
Total Other Charges Capitalized $ 250.00
Other Charges Total $ 550.00
Closed-End (Walkaway) Lease Rate Quote Quote No: 9695982 Printed On 03/24/2026 11:31:28 AM Page 2 of 659
VEHICLE INFORMATION:
2026 Ford F-150 STX 4x2 SuperCrew Cab 5.5 ft. box 145 in. WB - US Series ID: W2K
Pricing Summary:

INVOICE MSRP
Base Vehicle $45,067 $47,190.00
Total Options $-2,730.00 $-3,000.00
Destination Charge $2,795.00 $2,795.00
Total Price
SELECTED COLOR:

Exterior: UM-(0 P) Agate Black Metallic
Interior: DB-Black w/Unique Sport Cloth 40/Console/40 Front-Seats SELECTED OPTIONS:

CODE DESCRIPTION INVOICE MSRP
145WB 145" Wheelbase STD STD
153 Front License Plate Bracket NC NC
200B Equipment Group 200B Standard $-1,820.00 $-2,000.00 425 50-State Emissions Included Included
44G Transmission: Electronic 10-Speed Automatic Included Included 99P Engine: 2.7L V6 EcoBoost STD STD
D Unique Sport Cloth 40/Console/40 Front-Seats Included Included DB_03 Black w/Unique Sport Cloth 40/Console/40 Front-Seats NC NC FCP1 Ford Connectivity Package (1-Year Included) Included Included PAINT Monotone Paint Application STD STD
STDGV GVWR: 6,426 lbs Payload Package Included Included STDRD Radio: AM/FM Stereo w/SiriusXM 360L Included Included STDTR Tires: 265/60R18 BSW A/S Included Included
STDWL Wheels: 18" Gloss Black Included Included
SYNC SYNC 4 w/Enhanced Voice Recognition Included Included UM_03 (0 P) Agate Black Metallic NC NC
WARANT Fleet Customer Powertrain Limited Warranty NC NC X19 3.55 Axle Ratio Included Included
$45,132.00 $46,985.00
Closed-End (Walkaway) Lease Rate Quote Quote No: 9695982 Printed On 03/24/2026 11:31:28 AM Page 3 of 660
STANDARD EQUIPMENT:

Body Exterior Features:

Number Of Doors  4
Rear Cargo Door Type:  tailgate
Driver And Passenger Mirror:  power remote heated manual folding side-view door mirrors Door Handles:  black
Front And Rear Bumpers:  body-coloured front and rear bumpers with body-coloured rub strip Rear Step Bumper:  rear step bumper
Front License Plate Bracket:  front license plate bracket Box Style:  regular
Integrated Storage:  pickup integrated storage
Body Material:  aluminum body material
:  class IV trailering with harness, hitch
Grille:  black grille
Convenience Features:

Air Conditioning  manual air conditioning
Air Filter:  air filter
Console Ducts:  console ducts
Cruise Control:  cruise control with steering wheel controls Power Windows:  power windows with driver and passenger 1-touch down Remote Keyless Entry:  yes remote keyless entry
Illuminated Entry:  illuminated entry
Integrated Key Remote:  integrated key/remote
Auto Locking:  auto-locking doors
Steering Wheel:  steering wheel with manual tilting, manual telescoping Day-Night Rearview Mirror:  day-night rearview mirror
Emergency SOS:  SYNC 4 911 Assist emergency communication system Front Cupholder:  front and rear cupholders
Floor Console:  full floor console with locking box
Overhead Console:  mini overhead console with storage
Glove Box:  locking glove box
Driver Door Bin:  driver and passenger door bins
Rear Door Bins:  rear door bins
Seatback Storage Pockets:  2 seatback storage pockets
Dashboard Storage:  dashboard storage
Interior Concealed Storage:  interior concealed storage IP Storage:  bin instrument-panel storage
Retained Accessory Power:  retained accessory power
Power Accessory Outlet:  1 12V DC power outlet
Entertainment Features:
radio  AM/FM/Satellite with seek-scan
Radio Data System:  radio data system
Voice Activated Radio:  voice activated radio
Speed Sensitive Volume:  speed-sensitive volume
Steering Wheel Radio Controls:  steering-wheel mounted audio controls Speakers:  6 speakers
Internet Access:  5G Modem - Ford Connectivity Package internet access 1st Row LCD:  2 1st row LCD monitor
Wireless Connectivity:  wireless phone connectivity
Antenna:  fixed antenna
Lighting, Visibility and Instrumentation Features:

Headlamp Type  delay-off reflector LED low/high beam headlamps Closed-End (Walkaway) Lease Rate Quote Quote No: 9695982 Printed On 03/24/2026 11:31:28 AM Page 4 of 661
Auto-Dimming Headlights:  Auto High Beam auto high-beam headlights Cab Clearance Lights:  cargo bed light
Front Wipers:  variable intermittent wipers
Rear Window Defroster:  rear window defroster
Tinted Windows:  deep-tinted windows
Dome Light:  dome light with fade
Front Reading Lights:  front reading lights
Variable IP Lighting:  variable instrument panel lighting Display Type:  analog appearance
Tachometer:  tachometer
Compass:  compass
Exterior Temp:  outside-temperature display
Low Tire Pressure Warning:  tire specific low-tire-pressure warning Park Distance Control:  Reverse Sensing System rear parking sensors Trip Computer:  trip computer
Trip Odometer:  trip odometer
Lane Departure Warning:  lane departure
Blind Spot Sensor:  blind spot
Front Pedestrian Braking:  front pedestrian detection
Forward Collision Alert:  forward collision
Oil Pressure Gauge:  oil pressure gauge
Water Temp Gauge:  water temp. gauge
Transmission Oil Temp Gauge:  transmission oil temp. gauge Clock:  digital clock
Systems Monitor:  driver information centre
Check Control:  redundant digital speedometer
Rear Vision Camera:  rear vision camera
Oil Pressure Warning:  oil-pressure warning
Water Temp Warning:  water-temp. warning
Battery Warning:  battery warning
Lights On Warning:  lights-on warning
Key in Ignition Warning:  key-in-ignition warning
Low Fuel Warning:  low-fuel warning
Door Ajar Warning:  door-ajar warning
Brake Fluid Warning:  brake-fluid warning
Safety And Security:

ABS  four-wheel ABS brakes
Number of ABS Channels:  4 ABS channels
Brake Assistance:  brake assist
Brake Type:  four-wheel disc brakes
Vented Disc Brakes:  front and rear ventilated disc brakes Daytime Running Lights:  daytime running lights
Spare Tire Type:  full-size spare tire
Spare Tire Mount:  underbody mounted spare tire w/crankdown Driver Front Impact Airbag:  driver and passenger front-impact airbags Driver Side Airbag:  seat-mounted driver and passenger side-impact airbags Overhead Airbag:  Safety Canopy System curtain 1st and 2nd row overhead airbag Occupancy Sensor:  front passenger airbag occupancy sensor Height Adjustable Seatbelts:  height adjustable front seatbelts Seatbelt Pretensioners:  front seatbelt pre-tensioners
3Point Rear Centre Seatbelt:  3 point rear centre seatbelt Side Impact Bars:  side-impact bars
Perimeter Under Vehicle Lights:  remote activated perimeter/approach lights Tailgate/Rear Door Lock Type:  tailgate/rear door lock included with power door locks Closed-End (Walkaway) Lease Rate Quote Quote No: 9695982 Printed On 03/24/2026 11:31:28 AM Page 5 of 662
Rear Child Safety Locks:  rear child safety locks
Ignition Disable:  SecuriLock immobilizer
Security System:  security system
Panic Alarm:  panic alarm
Electronic Stability:  AdvanceTrac w/Roll Stability Control electronic stability stability control with anti-rollover Traction Control:  ABS and driveline traction control
Front and Rear Headrests:  manual adjustable front head restraints Rear Headrest Control:  3 rear head restraints
Seats And Trim:

Seating Capacity  max. seating capacity of 5
Front Bucket Seats:  front bucket seats
Number of Driver Seat Adjustments:  4-way driver and passenger seat adjustments Reclining Driver Seat:  manual reclining driver and passenger seats Driver Lumbar:  manual driver and passenger lumbar support Driver Fore/Aft:  manual driver and passenger fore/aft adjustment Front Centre Armrest Storage:  front centre armrest
Rear Seat Type:  rear 60-40 split-bench seat
Rear Folding Position:  rear seat fold-up cushion
Leather Upholstery:  cloth front and rear seat upholstery Headliner Material:  full cloth headliner
Floor Covering:  full carpet floor covering
Cabback Insulator:  cabback insulator
Shift Knob Trim:  urethane shift knob
Floor Mats:  carpet front and rear floor mats
Interior Accents:  chrome interior accents
Standard Engine:

Engine 325-hp, 2.7-liter V-6 (regular gas)
Standard Transmission:

Transmission  10-speed automatic w/ OD and PowerShift automatic Closed-End (Walkaway) Lease Rate Quote Quote No: 9695982 Printed On 03/24/2026 11:31:28 AM Page 6 of 663
Prepared For: City of Garden Grove PD Date 03/24/2026
Huynh, Kelly AE/AM ZRJ/KA0
Unit #
Year 2026 Make Hyundai Model Sonata
Series SEL Sport 4dr All-Wheel Drive Sedan
Vehicle Order Type Ordered Term 36 State CA Customer# 416280 $ 0.00 Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 Sales Tax
$ 125.00 * Initial License Fee
$ 0.00 * Registration Fee
$ 250.00 Other: (See Page 2)
$ 0.00 * Security Deposit
$175.00 * Taxes
All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.

Order Information
Driver Name
Exterior Color (0 P) Carbon Blue
Interior Color Black w/Premium Cloth Seating Surfaces
Lic. Plate Type Standard
GVWR 0
$ 569.39 Monthly Lease Charge (Based on Interest Rate- Subject to a Floor)1 Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 87.82 Physical Damage Management Comp/Coll Deductible 1000 / 1000 $ 0.00 Full Maintenance Program 2 Contract Miles 0 OverMileage Charge $ 0.00 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 87.82 Additional Services SubTotal
$ 0.00 Monthly Property Tax & License Fees
$ 49.30 Tax 8.7500% State CA
$ 706.51 Total Monthly Rental Including Additional Services $ 500.00 Service Charge Due at Lease Termination
Monthly Rental Includes 833 Miles Per Month
Miles in Excess Of 30,000 Will Be Charged At $ 0.0500 Per Mile (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Closed - End (Walkaway) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Closed - End (Walkaway) Lease Agreement with respect to such vehicle.

Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Closed-End (Walkaway) Lease Agreement until the vehicle is sold.

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.

Lessee hereby authorizes this vehicle order, and agrees to lease the vehicle on the terms set forth herein and in the Master Walkaway Lease Agreement and agrees that Lessor shall have the right to collect damages. In the event Lessee fails or refuses to accept delivery of the ordered vehicle, Lessee agrees that Lessor shall have the right to collect damages, including, but not limited to, a $500 disposal fee, interest incurred, and loss of value.

LESSEE City of Garden Grove PD

BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.

Capitalized price of vehicle may be adjusted to reflect final manufacturer's invoice, plus a pre delivery interest charge. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the Lessee, which rebates and/or incentives have been used by Lessor to reduce the capitalized price of the vehicle. 1Monthly lease charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor). 2The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.

Closed-End (Walkaway) Lease Rate Quote Quote No: 9696027 Printed On 03/24/2026 11:37:30 AM Page 1 of 664
Other Totals
Description (B)illed or (C)apped Price
Initial Administration Fee C $ 250.00
Courtesy Delivery Fee B $ 300.00
Total Other Charges Billed $ 300.00
Total Other Charges Capitalized $ 250.00
Other Charges Total $ 550.00
Closed-End (Walkaway) Lease Rate Quote Quote No: 9696027 Printed On 03/24/2026 11:37:30 AM Page 2 of 665
VEHICLE INFORMATION:
2026 Hyundai Sonata SEL Sport 4dr All-Wheel Drive Sedan - US Series ID: 29442A4S
Pricing Summary:

INVOICE MSRP
Base Vehicle $29,118 $30,650.00
Total Options $213.00 $240.00
Destination Charge $1,245.00 $1,245.00
Total Price
SELECTED COLOR:

Exterior: XB9-(0 P) Carbon Blue
Interior: NNB-Black w/Premium Cloth Seating Surfaces
SELECTED OPTIONS:

CODE DESCRIPTION INVOICE MSRP
01 Option Group 01 NC NC
CF Carpeted Floor Mats $213.00 $240.00
NNB_01 Black w/Premium Cloth Seating Surfaces NC NC
PAINT Monotone Paint Application STD STD
STDEN Engine: 2.5L GDI MPI DOHC I4 CVVT STD STD
STDRD Radio: AM/FM/HD/MP3/SiriusXM STD STD
STDST Heated Front Bucket Seats STD STD
STDTM Premium Cloth Seating Surfaces STD STD
STDTN Transmission: 8-Speed Automatic STD STD
STDTR Tires: 235/45R18 STD STD
STDWL Wheels: 18" X 7.5J Aluminum Alloy STD STD
WARANT Fleet Customer Limited Warranty NC NC
XB9_01 (0 P) Carbon Blue NC NC
$30,576.00 $32,135.00
Closed-End (Walkaway) Lease Rate Quote Quote No: 9696027 Printed On 03/24/2026 11:37:30 AM Page 3 of 666
STANDARD EQUIPMENT:

Body Exterior Features:

Number Of Doors  4
Rear Cargo Door Type:  trunk
Driver And Passenger Mirror:  power remote heated manual folding side-view door mirrors Door Handles:  chrome
Front And Rear Bumpers:  body-coloured front and rear bumpers with metal-look rub strip Body Material:  fully galvanized steel body material
Grille:  black grille
Convenience Features:

Air Conditioning  automatic dual-zone front air conditioning Air Filter:  air filter
Cruise Control:  cruise control with steering wheel controls, Smart Cruise Control with Stop & Go (SCC) adaptive Trunk/Hatch/Door Remote Release:  proximity cargo access remote release Fuel Remote Release:  power fuel remote release
Power Windows:  power windows with driver and passenger 1-touch down Remote Keyless Entry:  yes remote keyless entry
Illuminated Entry:  illuminated entry
Integrated Key Remote:  integrated key/remote
Auto Locking:  auto-locking doors
Passive Entry:  proximity key
Trunk FOB Controls:  keyfob trunk/hatch/door release
Remote Engine Start:  keyfob remote start - yes
Steering Wheel:  steering wheel with manual tilting, manual telescoping Day-Night Rearview Mirror:  day-night rearview mirror
Driver and Passenger Vanity Mirror:  illuminated auxiliary driver and passenger-side visor mirrors Emergency SOS:  None emergency communication system
Front Cupholder:  front and rear cupholders
Floor Console:  full floor console with covered box
Overhead Console:  mini overhead console
Glove Box:  illuminated locking glove box
Driver Door Bin:  driver and passenger door bins
Rear Door Bins:  rear door bins
Seatback Storage Pockets:  1 seatback storage pockets
Driver Footrest:  driver's footrest
Retained Accessory Power:  retained accessory power
Power Accessory Outlet:  1 12V DC power outlet
Entertainment Features:
radio  AM/FM/HD/Satellite with seek-scan
Radio Data System:  radio data system
Speed Sensitive Volume:  speed-sensitive volume
Steering Wheel Radio Controls:  steering-wheel mounted audio controls Speakers:  6 speakers
Internet Access:  Bluelink internet access
1st Row LCD:  2 1st row LCD monitor
Wireless Connectivity:  wireless phone connectivity
Antenna:  integrated roof antenna
Lighting, Visibility and Instrumentation Features:

Headlamp Type  delay-off projector beam LED low/high beam headlamps Auto-Dimming Headlights:  High Beam Assist (HBA) auto high-beam headlights Front Wipers:  variable intermittent speed-sensitive wipers wipers Rear Window Defroster:  rear window defroster
Closed-End (Walkaway) Lease Rate Quote Quote No: 9696027 Printed On 03/24/2026 11:37:30 AM Page 4 of 667
Tinted Windows:  light-tinted windows
Dome Light:  dome light with fade
Front Reading Lights:  front reading lights
Ignition Switch:  ignition switch light
Variable IP Lighting:  variable instrument panel lighting Display Type:  analog appearance
Tachometer:  tachometer
Exterior Temp:  outside-temperature display
Low Tire Pressure Warning:  tire specific low-tire-pressure warning Trip Computer:  trip computer
Trip Odometer:  trip odometer
Lane Departure Warning:  lane departure
Blind Spot Sensor:  blind spot
Front Pedestrian Braking:  front pedestrian detection
Forward Collision Alert:  forward collision
Water Temp Gauge:  water temp. gauge
Clock:  digital clock
Systems Monitor:  driver information centre
Check Control:  redundant digital speedometer
Rear Vision Camera:  rear vision camera
Oil Pressure Warning:  oil-pressure warning
Water Temp Warning:  water-temp. warning
Battery Warning:  battery warning
Lights On Warning:  lights-on warning
Key in Ignition Warning:  key-in-ignition warning
Low Fuel Warning:  low-fuel warning
Low Washer Fluid Warning:  low-washer-fluid warning
Bulb Failure Warning:  bulb-failure warning
Door Ajar Warning:  door-ajar warning
Trunk Ajar Warning:  trunk-ajar warning
Brake Fluid Warning:  brake-fluid warning
Safety And Security:

ABS  four-wheel ABS brakes
Number of ABS Channels:  4 ABS channels
Brake Assistance:  brake assist
Brake Type:  four-wheel disc brakes
Vented Disc Brakes:  front ventilated disc brakes
Daytime Running Lights:  daytime running lights
Spare Tire Type:  compact spare tire
Spare Tire Mount:  spare tire mounted inside under cargo Driver Front Impact Airbag:  driver and passenger front-impact airbags Driver Side Airbag:  seat-mounted driver and passenger side-impact airbags Overhead Airbag:  curtain 1st and 2nd row overhead airbag Knee Airbag:  knee airbag
Rear Side Airbag:  rear side-impact-impact airbag
Occupancy Sensor:  front passenger airbag occupancy sensor Height Adjustable Seatbelts:  height adjustable front seatbelts Seatbelt Pretensioners:  front seatbelt pre-tensioners
3Point Rear Centre Seatbelt:  3 point rear centre seatbelt Fuel Flap Locking Type:  locking fuel flap included with power door locks Side Impact Bars:  side-impact bars
Perimeter Under Vehicle Lights:  remote activated perimeter/approach lights Rear Child Safety Locks:  rear child safety locks
Ignition Disable:  immobilizer
Closed-End (Walkaway) Lease Rate Quote Quote No: 9696027 Printed On 03/24/2026 11:37:30 AM Page 5 of 668
Security System:  security system
Panic Alarm:  panic alarm
Tracker System:  tracker system
Electronic Stability:  electronic stability
Traction Control:  ABS and driveline traction control
Front and Rear Headrests:  manual adjustable front head restraints Rear Headrest Control:  3 rear head restraints
Break Resistant Glass:  break resistant glass
Seats And Trim:

Seating Capacity  max. seating capacity of 5
Front Bucket Seats:  front bucket seats
Front Heated Cushion:  driver and passenger heateds
Number of Driver Seat Adjustments:  8-way driver and passenger seat adjustments Reclining Driver Seat:  power reclining driver and manual reclining passenger seats Driver Lumbar:  power 2-way driver and passenger lumbar support Driver Height Adjustment:  power height-adjustable driver and passenger seats Driver Fore/Aft:  power driver and passenger fore/aft adjustment Driver Cushion Tilt:  power driver and passenger cushion tilt Front Centre Armrest Storage:  front centre armrest
Rear Seat Type:  rear 60-40 bench seat
Rear Folding Position:  rear seat fold-forward seatback Rear Seat Armrest:  rear seat centre armrest
Leather Upholstery:  premium cloth front and rear seat upholstery Door Trim Insert:  leatherette door panel trim
Headliner Material:  full cloth headliner
Floor Covering:  full carpet floor covering
Dashboard Console Insert, Door Panel Insert Combination:  metal-look instrument panel insert, door panel insert, console insert LeatherSteeringWheel:  leather steering wheel
Floor Mats:  carpet front and rear floor mats
Interior Accents:  metal-look interior accents
Cargo Space Trim:  carpet cargo space
Trunk Lid:  carpet trunk lid/rear cargo door
Cargo Light:  cargo light
Standard Engine:

Engine 191-hp, 2.5-liter I-4 (regular gas)
Standard Transmission:

Transmission  8-speed automatic w/ OD and auto-manual
Closed-End (Walkaway) Lease Rate Quote Quote No: 9696027 Printed On 03/24/2026 11:37:30 AM Page 6 of 669
Prepared For: City of Garden Grove PD Date 03/24/2026
Huynh, Kelly AE/AM ZRJ/KA0
Unit #
Year 2026 Make Nissan Model Rogue
Series SV 4dr Front-Wheel Drive
Vehicle Order Type Ordered Term 36 State CA Customer# 416280 $ 0.00 Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 Sales Tax
$ 125.00 * Initial License Fee
$ 0.00 * Registration Fee
$ 250.00 Other: (See Page 2)
$ 0.00 * Security Deposit
$358.75 * Taxes
All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.

Order Information
Driver Name
Exterior Color (0 P) Gun Metallic
Interior Color Charcoal w/Cloth Seat Trim w/Patterned Insert Lic. Plate Type Standard
GVWR 0
$ 518.62 Monthly Lease Charge (Based on Interest Rate- Subject to a Floor)1 Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 87.82 Physical Damage Management Comp/Coll Deductible 1000 / 1000 $ 0.00 Full Maintenance Program 2 Contract Miles 0 OverMileage Charge $ 0.00 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 87.82 Additional Services SubTotal
$ 0.00 Monthly Property Tax & License Fees
$ 45.38 Tax 8.7500% State CA
$ 651.82 Total Monthly Rental Including Additional Services $ 500.00 Service Charge Due at Lease Termination
Monthly Rental Includes 833 Miles Per Month
Miles in Excess Of 30,000 Will Be Charged At $ 0.0500 Per Mile (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Closed - End (Walkaway) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Closed - End (Walkaway) Lease Agreement with respect to such vehicle.

Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Closed-End (Walkaway) Lease Agreement until the vehicle is sold.

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.

Lessee hereby authorizes this vehicle order, and agrees to lease the vehicle on the terms set forth herein and in the Master Walkaway Lease Agreement and agrees that Lessor shall have the right to collect damages. In the event Lessee fails or refuses to accept delivery of the ordered vehicle, Lessee agrees that Lessor shall have the right to collect damages, including, but not limited to, a $500 disposal fee, interest incurred, and loss of value.

LESSEE City of Garden Grove PD

BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.

Capitalized price of vehicle may be adjusted to reflect final manufacturer's invoice, plus a pre delivery interest charge. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the Lessee, which rebates and/or incentives have been used by Lessor to reduce the capitalized price of the vehicle. 1Monthly lease charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor). 2The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.

Closed-End (Walkaway) Lease Rate Quote Quote No: 9696023 Printed On 03/24/2026 11:38:49 AM Page 1 of 670
Other Totals
Description (B)illed or (C)apped Price
Initial Administration Fee C $ 250.00
Courtesy Delivery Fee B $ 300.00
Total Other Charges Billed $ 300.00
Total Other Charges Capitalized $ 250.00
Other Charges Total $ 550.00
Closed-End (Walkaway) Lease Rate Quote Quote No: 9696023 Printed On 03/24/2026 11:38:49 AM Page 2 of 671
VEHICLE INFORMATION:
2026 Nissan Rogue SV 4dr Front-Wheel Drive - US
Series ID: 54316
Pricing Summary:

INVOICE MSRP
Base Vehicle $28,583 $30,090.00
Total Options $573.00 $670.00
Destination Charge $1,495.00 $1,495.00
Total Price
SELECTED COLOR:

Exterior: KAD-(0 P) Gun Metallic
Interior: G-Charcoal w/Cloth Seat Trim w/Patterned Inserts SELECTED OPTIONS:

CODE DESCRIPTION INVOICE MSRP
FAK First Aid Kit Included Included
G_03 Charcoal w/Cloth Seat Trim w/Patterned Inserts NC NC KAD_02 (0 P) Gun Metallic NC NC
L92 Floor Mats w/1-Piece Cargo Area Protector $397.00 $465.00 M92 Retractable Cargo Cover $176.00 $205.00
PAINT Monotone Paint Application STD STD
STDEN Engine: 1.5L DOHC 12-Valve 3-Cylinder DI Turbo STD STD STDRD Radio: AM/FM NissanConnect STD STD
STDST Front Bucket Seats STD STD
STDTM Cloth Seat Trim w/Patterned Inserts STD STD
STDTN Transmission: Xtronic CVT w/Manual Mode STD STD
STDTR Tires: P235/60R18 All-Season STD STD
STDWL Wheels: 18" Dark Painted Machine Finished Alloy STD STD $30,651.00 $32,255.00
Closed-End (Walkaway) Lease Rate Quote Quote No: 9696023 Printed On 03/24/2026 11:38:49 AM Page 3 of 672
STANDARD EQUIPMENT:

Body Exterior Features:

Number Of Doors  4
Driver And Passenger Mirror:  power remote heated manual folding side-view door mirrors Spoiler:  rear lip spoiler
Door Handles:  body-coloured
Front And Rear Bumpers:  body-coloured front and rear bumpers with black rub strip Body Material:  galvanized steel/aluminum/composite body material Body Side Cladding:  black bodyside cladding
Grille:  black grille
Convenience Features:

Air Conditioning  automatic dual-zone front air conditioning Air Filter:  air filter
Console Ducts:  console ducts
Cruise Control:  cruise control with steering wheel controls, Intelligent Cruise Control (ICC) w/Full Speed Range and Hold adaptive Trunk/Hatch/Door Remote Release:  power cargo access remote release Fuel Remote Release:  power fuel remote release
Power Windows:  power windows with driver 1-touch down
1/4 Vent Rear Windows:  power rearmost windows
Remote Keyless Entry:  yes remote keyless entry
Illuminated Entry:  illuminated entry
Integrated Key Remote:  integrated key/remote
Auto Locking:  auto-locking doors
Passive Entry:  Intelligent Key proximity key
Trunk FOB Controls:  keyfob trunk/hatch/door release
Remote Engine Start:  keyfob remote start - yes
Steering Wheel:  steering wheel with manual tilting, manual telescoping Day-Night Rearview Mirror:  day-night rearview mirror
Driver and Passenger Vanity Mirror:  illuminated auxiliary driver and passenger-side visor mirrors Emergency SOS:  NissanConnect Services emergency communication system Front Cupholder:  front and rear cupholders
Floor Console:  full floor console with covered box
Overhead Console:  mini overhead console with storage
Glove Box:  glove box
Driver Door Bin:  driver and passenger door bins
Rear Door Bins:  rear door bins
Seatback Storage Pockets:  1 seatback storage pockets
Audio Media Storage:  audio media storage
Driver Footrest:  driver's footrest
Retained Accessory Power:  retained accessory power
Power Accessory Outlet:  1 12V DC power outlet
Entertainment Features:
radio  AM/FM/Satellite with seek-scan
Radio Data System:  radio data system
Voice Activated Radio:  voice activated radio
Speed Sensitive Volume:  speed-sensitive volume
Steering Wheel Radio Controls:  steering-wheel mounted audio controls Speakers:  6 speakers
Internet Access:  NissanConnect with Wi-Fi Hotspot internet access 1st Row LCD:  2 1st row LCD monitor
Wireless Connectivity:  wireless phone connectivity
Antenna:  integrated roof antenna
Closed-End (Walkaway) Lease Rate Quote Quote No: 9696023 Printed On 03/24/2026 11:38:49 AM Page 4 of 673
Lighting, Visibility and Instrumentation Features:

Headlamp Type  delay-off reflector LED low/high beam headlamps Auto-Dimming Headlights:  High Beam Assist (HBA) auto high-beam headlights Front Wipers:  variable intermittent speed-sensitive wipers wipers Rear Window wiper:  rear window wiper with heating wiper park Rear Window Defroster:  rear window defroster
Tinted Windows:  deep-tinted windows
Dome Light:  dome light with fade
Front Reading Lights:  front reading lights
Ignition Switch:  ignition switch light
Variable IP Lighting:  variable instrument panel lighting Display Type:  analog appearance
Tachometer:  tachometer
Exterior Temp:  outside-temperature display
Low Tire Pressure Warning:  tire specific low-tire-pressure warning Trip Computer:  trip computer
Trip Odometer:  trip odometer
Lane Departure Warning:  lane departure
Blind Spot Sensor:  blind spot
Front Pedestrian Braking:  front pedestrian detection
Forward Collision Alert:  forward collision
Water Temp Gauge:  water temp. gauge
Clock:  digital clock
Systems Monitor:  driver information centre
Check Control:  redundant digital speedometer
Rear Vision Camera:  rear vision camera
Oil Pressure Warning:  oil-pressure warning
Battery Warning:  battery warning
Lights On Warning:  lights-on warning
Key in Ignition Warning:  key-in-ignition warning
Low Fuel Warning:  low-fuel warning
Bulb Failure Warning:  bulb-failure warning
Door Ajar Warning:  door-ajar warning
Trunk Ajar Warning:  trunk-ajar warning
Brake Fluid Warning:  brake-fluid warning
Safety And Security:

ABS  four-wheel ABS brakes
Number of ABS Channels:  4 ABS channels
Brake Assistance:  brake assist
Brake Type:  four-wheel disc brakes
Vented Disc Brakes:  front and rear ventilated disc brakes Daytime Running Lights:  daytime running lights
Driver Front Impact Airbag:  driver and passenger front-impact airbags Driver Side Airbag:  seat-mounted driver and passenger side-impact airbags Overhead Airbag:  curtain 1st and 2nd row overhead airbag Knee Airbag:  knee airbag
Rear Side Airbag:  rear side-impact-impact airbag
Occupancy Sensor:  front passenger airbag occupancy sensor Height Adjustable Seatbelts:  height adjustable front seatbelts Seatbelt Pretensioners:  front and rear seatbelt pre-tensioners 3Point Rear Centre Seatbelt:  3 point rear centre seatbelt Side Impact Bars:  side-impact bars
Tailgate/Rear Door Lock Type:  tailgate/rear door lock included with power door locks Rear Child Safety Locks:  rear child safety locks
Closed-End (Walkaway) Lease Rate Quote Quote No: 9696023 Printed On 03/24/2026 11:38:49 AM Page 5 of 674
Ignition Disable:  immobilizer
Panic Alarm:  panic alarm
Tracker System:  tracker system
Electronic Stability:  Vehicle Dynamic Control (VDC) electronic stability Traction Control:  Traction Control System (TCS) ABS and driveline traction control Front and Rear Headrests:  manual adjustable front head restraints Rear Headrest Control:  3 rear head restraints
First Aid Kit:  first aid kit
Seats And Trim:

Seating Capacity  max. seating capacity of 5
Front Bucket Seats:  front bucket seats
Number of Driver Seat Adjustments:  8-way driver and passenger seat adjustments Reclining Driver Seat:  power reclining driver and manual reclining passenger seats Driver Lumbar:  power 2-way driver and passenger lumbar support Driver Height Adjustment:  power height-adjustable driver and passenger seats Driver Fore/Aft:  power driver and passenger fore/aft adjustment Driver Cushion Tilt:  power driver and passenger cushion tilt Front Centre Armrest Storage:  front centre armrest
Rear Seat Type:  rear manual reclining 60-40 bench seat Rear Folding Position:  rear seat fold-forward seatback Rear Seat Armrest:  rear seat centre armrest with storage Leather Upholstery:  cloth front and rear seat upholstery Door Trim Insert:  leatherette door panel trim
Headliner Material:  full cloth headliner
Floor Covering:  full carpet floor covering
Dashboard Console Insert, Door Panel Insert Combination:  metal-look instrument panel insert, door panel insert, console insert Shift Knob Trim:  urethane shift knob
LeatherSteeringWheel:  TailorFit leatherette steering wheel Floor Mats:  carpet front and rear floor mats
Interior Accents:  chrome/metal-look interior accents
Cargo Space Trim:  carpet cargo space
Trunk Lid:  plastic trunk lid/rear cargo door
Cargo Mats:  vinyl/rubber cargo mat
Cargo Cover:  roll-up cargo cover
Cargo Tie Downs:  cargo tie-downs
Cargo Light:  cargo light
Concealed Cargo Storage:  concealed cargo storage
Air Compressor:  tire mobility kit
Standard Engine:

Engine 201-hp, 1.5-liter I-3 (regular gas)
Standard Transmission:

Transmission  2-speed CVT w/ OD and auto-manual
Closed-End (Walkaway) Lease Rate Quote Quote No: 9696023 Printed On 03/24/2026 11:38:49 AM Page 6 of 675
Prepared For: City of Garden Grove PD Date 03/24/2026
Huynh, Kelly AE/AM ZRJ/KA0
Unit #
Year 2026 Make Nissan Model Pathfinder
Series S 4dr Front-Wheel Drive
Vehicle Order Type Ordered Term 36 State CA Customer# 416280 $ 0.00 Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 Sales Tax
$ 541.16 * Initial License Fee
$ 0.00 Registration Fee
$ 550.00 * Other: (See Page 2)
$ 0.00 * Security Deposit
$459.38 * Taxes
All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.

Order Information
Driver Name
Exterior Color (0 P) Gun Metallic
Interior Color Charcoal w/Cloth Seating Surfaces
Lic. Plate Type Standard
GVWR 0
$ 580.58 Monthly Lease Charge (Based on Interest Rate- Subject to a Floor)1 Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 87.82 Physical Damage Management Comp/Coll Deductible 1000 / 1000 $ 0.00 Full Maintenance Program 2 Contract Miles 0 OverMileage Charge $ 0.00 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 87.82 Additional Services SubTotal
$ 0.00 Monthly Property Tax & License Fees
$ 50.80 Tax 8.7500% State CA
$ 719.20 Total Monthly Rental Including Additional Services $ 500.00 Service Charge Due at Lease Termination
Monthly Rental Includes 833 Miles Per Month
Miles in Excess Of 30,000 Will Be Charged At $ 0.0500 Per Mile (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Closed - End (Walkaway) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Closed - End (Walkaway) Lease Agreement with respect to such vehicle.

Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Closed-End (Walkaway) Lease Agreement until the vehicle is sold.

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.

Lessee hereby authorizes this vehicle order, and agrees to lease the vehicle on the terms set forth herein and in the Master Walkaway Lease Agreement and agrees that Lessor shall have the right to collect damages. In the event Lessee fails or refuses to accept delivery of the ordered vehicle, Lessee agrees that Lessor shall have the right to collect damages, including, but not limited to, a $500 disposal fee, interest incurred, and loss of value.

LESSEE City of Garden Grove PD

BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.

Capitalized price of vehicle may be adjusted to reflect final manufacturer's invoice, plus a pre delivery interest charge. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the Lessee, which rebates and/or incentives have been used by Lessor to reduce the capitalized price of the vehicle. 1Monthly lease charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor). 2The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.

Closed-End (Walkaway) Lease Rate Quote Quote No: 9762467 Printed On 03/24/2026 11:42:20 AM Page 1 of 676
Other Totals
Description (B)illed or (C)apped Price
Initial Administration Fee B $ 250.00
Courtesy Delivery Fee B $ 300.00
Total Other Charges Billed $ 550.00
Total Other Charges Capitalized $ 0.00
Other Charges Total $ 550.00
Closed-End (Walkaway) Lease Rate Quote Quote No: 9762467 Printed On 03/24/2026 11:42:20 AM Page 2 of 677
VEHICLE INFORMATION:
2026 Nissan Pathfinder S 4dr Front-Wheel Drive - US
Series ID: 52116
Pricing Summary:

INVOICE MSRP
Base Vehicle $34,995 $37,500.00
Total Options $676.00 $785.00
Destination Charge $1,495.00 $1,495.00
Total Price
SELECTED COLOR:

Exterior: KAD-(0 P) Gun Metallic
Interior: G-Charcoal w/Cloth Seating Surfaces
SELECTED OPTIONS:

CODE DESCRIPTION INVOICE MSRP
AID First Aid Included Included
CARGO Cargo Area Protector Included Included
G_03 Charcoal w/Cloth Seating Surfaces NC NC
KAD_01 (0 P) Gun Metallic NC NC
L92 Bench Seat Carpeted Floor Mats $349.00 $405.00
M92 Cargo Package $327.00 $380.00
NET Cargo Net Included Included
PAINT Monotone Paint Application STD STD
STDEN Engine: 3.5L V6 DOHC STD STD
STDRD Radio: AM/FM Audio System w/NissanConnect STD STD STDST Front Bucket Seats STD STD
STDTM Cloth Seating Surfaces STD STD
STDTN Transmission: 9-Speed Automatic STD STD
STDTR Tires: P255/60R18 All-Season STD STD
STDWL Wheels: 18" Painted Alloy STD STD
$37,166.00 $39,780.00
Closed-End (Walkaway) Lease Rate Quote Quote No: 9762467 Printed On 03/24/2026 11:42:20 AM Page 3 of 678
STANDARD EQUIPMENT:

Body Exterior Features:

Number Of Doors  4
Rear Cargo Door Type:  liftgate
Driver And Passenger Mirror:  power remote manual folding side-view door mirrors Spoiler:  rear lip spoiler
Door Handles:  body-coloured
Front And Rear Bumpers:  body-coloured front and rear bumpers with black rub strip Front Bumper Insert:  black front bumper insert
Rear Bumper Insert:  black rear bumper insert
Body Material:  galvanized steel/aluminum body material Body Side Cladding:  black bodyside cladding
Grille:  black w/chrome surround grille
Convenience Features:

Air Conditioning  automatic dual-zone front air conditioning Air Filter:  air filter
Rear Air Conditioning:  rear air conditioning with separate controls Cruise Control:  cruise control with steering wheel controls Power Windows:  power windows with driver 1-touch down
1/4 Vent Rear Windows:  power rearmost windows
Remote Keyless Entry:  yes remote keyless entry
Illuminated Entry:  illuminated entry
Integrated Key Remote:  integrated key/remote
Auto Locking:  auto-locking doors
Passive Entry:  Intelligent Key proximity key
Valet Key:  valet function
Window FOB Controls:  remote window controls
Steering Wheel:  steering wheel with manual tilting, manual telescoping Day-Night Rearview Mirror:  day-night rearview mirror
Driver and Passenger Vanity Mirror:  auxiliary driver and passenger-side visor mirrors Garage Door Opener:  myQ Connected Garage garage door transmitter Emergency SOS:  NissanConnect Services emergency communication system Front Cupholder:  front and rear cupholders
Floor Console:  full floor console with covered box
Overhead Console:  mini overhead console with storage
Glove Box:  locking glove box
Driver Door Bin:  driver and passenger door bins
Rear Door Bins:  rear door bins
Seatback Storage Pockets:  1 seatback storage pockets
Driver Footrest:  driver's footrest
Retained Accessory Power:  retained accessory power
Power Accessory Outlet:  1 12V DC power outlet
Entertainment Features:
radio  AM/FM/Satellite with seek-scan
Radio Data System:  radio data system
Voice Activated Radio:  voice activated radio
Speed Sensitive Volume:  speed-sensitive volume
Steering Wheel Radio Controls:  steering-wheel mounted audio controls Speakers:  6 speakers
Internet Access:  NissanConnect with Wi-Fi Hotspot internet access 1st Row LCD:  2 1st row LCD monitor
Wireless Connectivity:  wireless phone connectivity
Antenna:  window grid and fixed antenna
Closed-End (Walkaway) Lease Rate Quote Quote No: 9762467 Printed On 03/24/2026 11:42:20 AM Page 4 of 679
Lighting, Visibility and Instrumentation Features:

Headlamp Type  delay-off projector beam LED low/high beam headlamps Auto-Dimming Headlights:  High Beam Assist (HBA) auto high-beam headlights Front Wipers:  variable intermittent wipers
Rear Window wiper:  rear window wiper
Rear Window Defroster:  rear window defroster
Tinted Windows:  deep-tinted windows
Dome Light:  dome light with fade
Front Reading Lights:  front and rear reading lights
Ignition Switch:  ignition switch light
Variable IP Lighting:  variable instrument panel lighting Display Type:  digital/analog appearance
Tachometer:  tachometer
Exterior Temp:  outside-temperature display
Low Tire Pressure Warning:  tire specific low-tire-pressure warning Park Distance Control:  Rear Sonar System rear parking sensors Trip Computer:  trip computer
Trip Odometer:  trip odometer
Lane Departure Warning:  lane departure
Blind Spot Sensor:  blind spot
Front Pedestrian Braking:  front pedestrian detection
Forward Collision Alert:  forward collision
Water Temp Gauge:  water temp. gauge
Clock:  digital clock
Systems Monitor:  driver information centre
Rear Vision Camera:  rear vision camera
Oil Pressure Warning:  oil-pressure warning
Battery Warning:  battery warning
Lights On Warning:  lights-on warning
Key in Ignition Warning:  key-in-ignition warning
Low Fuel Warning:  low-fuel warning
Low Washer Fluid Warning:  low-washer-fluid warning
Door Ajar Warning:  door-ajar warning
Trunk Ajar Warning:  trunk-ajar warning
Brake Fluid Warning:  brake-fluid warning
Safety And Security:

ABS  four-wheel ABS brakes
Number of ABS Channels:  4 ABS channels
Brake Assistance:  brake assist
Brake Type:  four-wheel disc brakes
Vented Disc Brakes:  front and rear ventilated disc brakes Daytime Running Lights:  daytime running lights
Spare Tire Type:  compact spare tire
Spare Tire Mount:  underbody mounted spare tire w/crankdown Driver Front Impact Airbag:  driver and passenger front-impact airbags Driver Side Airbag:  seat-mounted driver and passenger side-impact airbags Overhead Airbag:  curtain 1st, 2nd and 3rd row overhead airbag Knee Airbag:  knee airbag
Rear Side Airbag:  rear side-impact-impact airbag
Occupancy Sensor:  front passenger airbag occupancy sensor Height Adjustable Seatbelts:  height adjustable front and rear seatbelts Seatbelt Pretensioners:  front seatbelt pre-tensioners
3Point Rear Centre Seatbelt:  3 point rear centre seatbelt Side Impact Bars:  side-impact bars
Closed-End (Walkaway) Lease Rate Quote Quote No: 9762467 Printed On 03/24/2026 11:42:20 AM Page 5 of 680
Tailgate/Rear Door Lock Type:  tailgate/rear door lock included with power door locks Rear Child Safety Locks:  rear child safety locks
Ignition Disable:  immobilizer
Security System:  security system Vehicle Security System (VSS) Panic Alarm:  panic alarm
Tracker System:  tracker system
Electronic Stability:  Vehicle Dynamic Control (VDC) electronic stability Traction Control:  ABS and driveline traction control
Front and Rear Headrests:  manual adjustable front head restraints Rear Headrest Control:  3 rear head restraints
3rd Row Headrests:  3 manual adjustable third row head restraints First Aid Kit:  first aid kit
Seats And Trim:

Seating Capacity  max. seating capacity of 8
Front Bucket Seats:  front bucket seats
Number of Driver Seat Adjustments:  6-way driver and passenger seat adjustments Reclining Driver Seat:  manual reclining driver and passenger seats Driver Height Adjustment:  manual height-adjustable driver and passenger seats Driver Fore/Aft:  manual driver and passenger fore/aft adjustment Front Centre Armrest Storage:  front centre armrest
Rear Seat Type:  rear manual reclining 60-40 EZ Flex split-bench seat Rear Seat Fore/Aft:  manual rear seat fore/aft adjustment Rear Folding Position:  rear seat fold-forward seatback 3rd Row Seat Type:  fixed third row manual 60-40 bench seat 3rd Row Electric Control:  fold into floor third row seat Leather Upholstery:  cloth front and rear seat upholstery Door Trim Insert:  cloth door panel trim
Headliner Material:  full cloth headliner
Floor Covering:  full carpet floor covering
Dashboard Console Insert, Door Panel Insert Combination:  piano black instrument panel insert, door panel insert, console insert Shift Knob Trim:  urethane shift knob
Floor Mats:  carpet front and rear floor mats
Interior Accents:  chrome/metal-look interior accents
Cargo Space Trim:  carpet cargo space
Trunk Lid:  plastic trunk lid/rear cargo door
Cargo Mats:  vinyl/rubber cargo mat
Cargo Tie Downs:  cargo tie-downs
Cargo Light:  cargo light
Concealed Cargo Storage:  concealed cargo storage
Cargo Net:  cargo net
Standard Engine:

Engine 284-hp, 3.5-liter V-6 (regular gas)
Standard Transmission:

Transmission  9-speed automatic w/ OD and auto-manual
Closed-End (Walkaway) Lease Rate Quote Quote No: 9762467 Printed On 03/24/2026 11:42:20 AM Page 6 of 681
Prepared For: City of Garden Grove PD Date 03/24/2026
Huynh, Kelly AE/AM ZRJ/KA0
Unit #
Year 2026 Make Chevrolet Model Silverado 1500
Series Work Truck 4x2 Crew Cab 5.75 ft. box 147.4 in. WB Vehicle Order Type Ordered Term 36 State CA Customer# 416280 $ 0.00 Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 Sales Tax
$ 120.00 * Initial License Fee
$ 0.00 * Registration Fee
$ 250.00 Other: (See Page 2)
$ 0.00 * Security Deposit
$376.25 * Taxes
All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.

Order Information
Driver Name
Exterior Color (0 P) Summit White
Interior Color Jet Black w/Cloth Seat Trim
Lic. Plate Type Standard
GVWR 0
$ 741.02 Monthly Lease Charge (Based on Interest Rate- Subject to a Floor)1 Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 87.82 Physical Damage Management Comp/Coll Deductible 1000 / 1000 $ 0.00 Full Maintenance Program 2 Contract Miles 0 OverMileage Charge $ 0.00 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 87.82 Additional Services SubTotal
$ 0.00 Monthly Property Tax & License Fees
$ 64.84 Tax 8.7500% State CA
$ 893.68 Total Monthly Rental Including Additional Services $ 500.00 Service Charge Due at Lease Termination
Monthly Rental Includes 833 Miles Per Month
Miles in Excess Of 30,000 Will Be Charged At $ 0.0500 Per Mile (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Closed - End (Walkaway) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Closed - End (Walkaway) Lease Agreement with respect to such vehicle.

Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Closed-End (Walkaway) Lease Agreement until the vehicle is sold.

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.

Lessee hereby authorizes this vehicle order, and agrees to lease the vehicle on the terms set forth herein and in the Master Walkaway Lease Agreement and agrees that Lessor shall have the right to collect damages. In the event Lessee fails or refuses to accept delivery of the ordered vehicle, Lessee agrees that Lessor shall have the right to collect damages, including, but not limited to, a $500 disposal fee, interest incurred, and loss of value.

LESSEE City of Garden Grove PD

BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.

Capitalized price of vehicle may be adjusted to reflect final manufacturer's invoice, plus a pre delivery interest charge. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the Lessee, which rebates and/or incentives have been used by Lessor to reduce the capitalized price of the vehicle. 1Monthly lease charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor). 2The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.

Closed-End (Walkaway) Lease Rate Quote Quote No: 9705238 Printed On 03/24/2026 11:41:14 AM Page 1 of 782
Other Totals
Description (B)illed or (C)apped Price
Initial Administration Fee C $ 250.00
Courtesy Delivery Fee B $ 300.00
Total Other Charges Billed $ 300.00
Total Other Charges Capitalized $ 250.00
Other Charges Total $ 550.00
Closed-End (Walkaway) Lease Rate Quote Quote No: 9705238 Printed On 03/24/2026 11:41:14 AM Page 2 of 783
VEHICLE INFORMATION:
2026 Chevrolet Silverado 1500 Work Truck 4x2 Crew Cab 5.75 ft. box 147.4 in. WB - US Series ID: CC10543
Pricing Summary:

INVOICE MSRP
Base Vehicle $41,034.7 $42,700.00
Total Options $-204.75 $-225.00
Destination Charge $2,795.00 $2,795.00
Total Price
SELECTED COLOR:

Exterior: GAZ-(0 P) Summit White
Interior: H0U-Jet Black w/Cloth Seat Trim
SELECTED OPTIONS:

CODE DESCRIPTION INVOICE MSRP
1WT Preferred Equipment Group 1WT NC NC
A2S 4-Way Manual Driver Seat Adjuster Included Included A2X 10-Way Power Driver Seat w/Lumbar (Fleet) $263.90 $290.00 A68 Rear 60/40 Folding Bench Seat (Folds Up) Included Included AED Power Front Windows w/Passenger Express Down Included Included AEQ Power Rear Windows w/Express Down Included Included AKO Deep-Tinted Glass Included Included
AKP Solar Absorbing Tinted Glass Included Included
AQQ Remote Keyless Entry Included Included
AXG Power Front Windows w/Driver Express Up/Down Included Included AZ3 40/20/40 Front Split-Bench Seat Included Included
BG9 Rubberized-Vinyl Floor Covering Included Included
BLUE Bluetooth For Phone Included Included
C49 Electric Rear-Window Defogger Included Included
C5U GVWR: 6,800 lbs (3,084 Kgs) STD STD
CLOTH Cloth Seat Trim NC NC
CTT Hitch Guidance Included Included
D31 Inside Rearview Mirror w/Tilt Included Included
DLF Heated Power-Adjustable Outside Mirrors Included Included ENGCR TurboMax Engine Credit $-1,228.50 $-1,350.00
GAZ_01 (0 P) Summit White NC NC
GU6 3.42 Rear Axle Ratio STD STD
H0U_02 Jet Black w/Cloth Seat Trim NC NC
IOR Radio: Chevrolet Infotainment 3 System STD STD
K34 Electronic Cruise Control Included Included
KC9 120-Volt Bed Mounted Power Outlet Included Included KI4 120-Volt Interior Power Outlet $204.75 $225.00
KW5 220 Amp Alternator Included Included
L3B Engine: TurboMax Included Included
MFC Transmission: 8-Speed Automatic Included Included
N33 Manual Tilt Wheel Steering Column Included Included PAINT Solid Paint STD STD
$43,624.95 $45,270.00
Closed-End (Walkaway) Lease Rate Quote Quote No: 9705238 Printed On 03/24/2026 11:41:14 AM Page 3 of 784

CODE DESCRIPTION INVOICE MSRP
PCV WT Convenience Package Included Included
PEB_ WT Value Package (Fleet) $418.60 $460.00
PED Chevy Safety Assist Included Included
QBN Tires: 255/70R17 as BW Included Included
QBR 255/70R17 as BW Spare Tire Included Included
QK1 Standard Tailgate Included Included
QT5 EZ Lift Power Lock & Release Tailgate $136.50 $150.00 RD6 Wheels: 17" X 8" Ultra Silver Painted Steel Included Included TDM Teen Driver Included Included
TQ5 IntelliBeam Automatic High Beam On/Off Included Included U2J SiriusXM Delete Included Included
UBI Dual Rear USB Ports (Charge Only) Included Included UDC 3.5" Monochromatic Display Driver Info Center Included Included UE1 OnStar Services Capable Included Included
UE4 Following Distance Indicator Included Included
UEU Forward Collision Alert Included Included
UHX Lane Keep Assist w/Lane Departure Warning Included Included UHY Automatic Emergency Braking Included Included
UJN Tire Pressure Monitoring System Included Included
UKJ Front Pedestrian Braking Included Included
UQF 6-Speaker Audio System Included Included
UVB HD Rear Vision Camera Included Included
V76 Front Frame-Mounted Black Recovery Hooks Included Included VH6 Black (Semi-Gloss) Front Bumper Included Included
VJG Black (Semi-Gloss) Rear Bumper Included Included
VV4 Wi-Fi Hot Spot Capable Included Included
Z82 Trailering Package Included Included
Z85 Standard Suspension Package STD STD
Closed-End (Walkaway) Lease Rate Quote Quote No: 9705238 Printed On 03/24/2026 11:41:14 AM Page 4 of 785
STANDARD EQUIPMENT:

Body Exterior Features:

Number Of Doors  4
Rear Cargo Door Type:  tailgate
Driver And Passenger Mirror:  power remote heated manual folding side-view door mirrors Convex Driver Mirror:  convex driver and passenger mirror Door Handles:  black
Front And Rear Bumpers:  black front and rear bumpers with black rub strip Rear Step Bumper:  rear step bumper
Front Tow Hooks:  2 front tow hooks
Box Style:  regular
Body Material:  galvanized steel/aluminum body material :  class IV trailering with harness, hitch
Grille:  black grille
Convenience Features:

Air Conditioning  manual air conditioning
Console Ducts:  console ducts
Cruise Control:  cruise control with steering wheel controls Power Windows:  power windows with front and rear 1-touch down Remote Keyless Entry:  yes remote keyless entry
Illuminated Entry:  illuminated entry
Integrated Key Remote:  integrated key/remote
Auto Locking:  auto-locking doors
Passive Entry:  proximity key
Trunk FOB Controls:  keyfob trunk/hatch/door release
Steering Wheel:  steering wheel with manual tilting
Day-Night Rearview Mirror:  day-night rearview mirror
Emergency SOS:  OnStar emergency communication system
Front Cupholder:  front cupholder
Overhead Console:  mini overhead console with storage
Glove Box:  locking glove box
Driver Door Bin:  driver and passenger door bins
Rear Door Bins:  rear door bins
Seatback Storage Pockets:  2 seatback storage pockets
Dashboard Storage:  dashboard storage
IP Storage:  covered bin instrument-panel storage
Front Underseat Storage Tray:  locking front underseat storage tray Driver Footrest:  driver's footrest
Retained Accessory Power:  retained accessory power
Power Accessory Outlet:  1 12V DC power outlet
AC Power Outlet:  1 interior 120V AC power outlet
Entertainment Features:
radio  with seek-scan
Radio Data System:  radio data system
Speakers:  6 speakers
Internet Access:  Wi-Fi Hotspot capable internet access TV Tuner:  OnStar Turn-by-Turn Navigation turn-by-turn navigation directions 1st Row LCD:  1 1st row LCD monitor
Wireless Connectivity:  wireless phone connectivity
Antenna:  fixed antenna
Lighting, Visibility and Instrumentation Features:

Headlamp Type  delay-off reflector halogen headlamps
Closed-End (Walkaway) Lease Rate Quote Quote No: 9705238 Printed On 03/24/2026 11:41:14 AM Page 5 of 786
Auto-Dimming Headlights:  IntelliBeam auto high-beam headlights Cab Clearance Lights:  cargo bed light
Front Wipers:  variable intermittent wipers
Rear Window Defroster:  rear window defroster
Tinted Windows:  deep-tinted windows
Dome Light:  dome light with fade
Front Reading Lights:  front and rear reading lights
Variable IP Lighting:  variable instrument panel lighting Display Type:  analog appearance
Tachometer:  tachometer
Voltometer:  voltmeter
Compass:  compass
Exterior Temp:  outside-temperature display
Low Tire Pressure Warning:  tire specific low-tire-pressure warning Trip Computer:  trip computer
Trip Odometer:  trip odometer
Lane Departure Warning:  lane departure
Front Pedestrian Braking:  front pedestrian detection
Following Distance Indicator:  following distance alert Forward Collision Alert:  forward collision
Oil Pressure Gauge:  oil pressure gauge
Water Temp Gauge:  water temp. gauge
Engine Hour Meter:  engine hour meter
Clock:  digital clock
Systems Monitor:  driver information centre
Check Control:  redundant digital speedometer
Rear Vision Camera:  rear vision camera
Oil Pressure Warning:  oil-pressure warning
Water Temp Warning:  water-temp. warning
Battery Warning:  battery warning
Low Oil Level Warning:  low-oil-level warning
Low Coolant Warning:  low-coolant warning
Lights On Warning:  lights-on warning
Key in Ignition Warning:  key-in-ignition warning
Low Fuel Warning:  low-fuel warning
Low Washer Fluid Warning:  low-washer-fluid warning
Door Ajar Warning:  door-ajar warning
Brake Fluid Warning:  brake-fluid warning
Turn Signal On Warning:  turn-signal-on warning
Transmission Fluid Temperature Warning:  transmission-fluid-temperature warning Brake Pad Wear:  brake pad wear
Safety And Security:

ABS  four-wheel ABS brakes
Number of ABS Channels:  4 ABS channels
Brake Assistance:  brake assist
Brake Type:  DuraLife four-wheel disc brakes
Vented Disc Brakes:  front and rear ventilated disc brakes Daytime Running Lights:  daytime running lights
Spare Tire Type:  full-size spare tire
Spare Tire Mount:  underbody mounted spare tire w/crankdown Driver Front Impact Airbag:  driver and passenger front-impact airbags Driver Side Airbag:  seat-mounted driver and passenger side-impact airbags Overhead Airbag:  curtain 1st and 2nd row overhead airbag Occupancy Sensor:  front passenger airbag occupancy sensor Closed-End (Walkaway) Lease Rate Quote Quote No: 9705238 Printed On 03/24/2026 11:41:14 AM Page 6 of 787
Seatbelt Pretensioners:  front seatbelt pre-tensioners
3Point Rear Centre Seatbelt:  3 point rear centre seatbelt Side Impact Bars:  side-impact bars
Perimeter Under Vehicle Lights:  remote activated perimeter/approach lights Tailgate/Rear Door Lock Type:  tailgate/rear door lock included with power door locks Rear Child Safety Locks:  rear child safety locks
Ignition Disable:  immobilizer
Panic Alarm:  panic alarm
Tracker System:  tracker system
Electronic Stability:  StabiliTrak w/Proactive Roll Avoidance electronic stability stability control with anti-rollover Traction Control:  ABS and driveline traction control
Front and Rear Headrests:  manual adjustable front head restraints Rear Headrest Control:  2 rear head restraints
Seats And Trim:

Seating Capacity  max. seating capacity of 6
Front Bucket Seats:  front split-bench 40-20-40 seats
Number of Driver Seat Adjustments:  8-way driver and passenger seat adjustments Reclining Driver Seat:  power reclining driver and manual reclining passenger seats Driver Lumbar:  power 2-way driver and passenger lumbar support Driver Height Adjustment:  power height-adjustable driver and passenger seats Driver Fore/Aft:  power driver and passenger fore/aft adjustment Driver Cushion Tilt:  power driver and passenger cushion tilt Front Centre Armrest Storage:  front centre armrest with storage Rear Seat Type:  rear 60-40 split-bench seat
Rear Folding Position:  rear seat fold-up cushion
Leather Upholstery:  cloth front and rear seat upholstery Door Trim Insert:  vinyl door panel trim
Headliner Material:  full cloth headliner
Floor Covering:  full vinyl/rubber floor covering
Cabback Insulator:  cabback insulator
Dashboard Console Insert, Door Panel Insert Combination:  metal-look instrument panel insert, door panel insert, console insert Shift Knob Trim:  urethane shift knob
Interior Accents:  chrome interior accents
Standard Engine:

Engine 310-hp, 2.7-liter I-4 (regular gas)
Standard Transmission:

Transmission  8-speed automatic w/ OD and auto-manual
Closed-End (Walkaway) Lease Rate Quote Quote No: 9705238 Printed On 03/24/2026 11:41:14 AM Page 7 of 788
Item 108/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Niki Wetzel
Dept:

City Manager Dept: Community Development
Date: 4/14/2026

Subject: Approval of Amendment No. 9 to the Agreement with Scott Fazekas & Associates, Inc. to provide on-call Building Plan Review Services. (Cost: $250,000)(Action Item)

OBJECTIVE

For the City Council to approve Amendment No. 9 with Scott Fazekas & Associates, Inc. (SFA) for on-call Building Plan Review Services on an “as-needed” basis.

BACKGROUND

The need for plan review has remained high as commercial and residential developments continue across the City. The Community Development Department (CDD) utilizes SFA for on-call building plan review services to complete plan reviews in a timely manner, ensure projects are not delayed, and meet State -mandated timelines for plan reviews. Therefore, staff is requesting an increase in compensation to the SFA agreement to continue utilization of SFA for plan review services.

DISCUSSION

CDD has operated with one staff Plans Examiner for several years after several unsuccessful recruitments. CDD was successful in hirin g one additional Plans Examiner last month. The two Plans Examiners will review residential plans, and overflow residential and commercial plans will continue to be reviewed by SFA.

SFA has invoiced CDD an average cost of $60,000 per month. While we expec t this cost to decrease with the hiring of an additional Plans Examiner, staff will continue to rely on SFA for commercial and overflow residential plan review services. The current SFA contract compensation amount of $500,000 is not sufficient to continue plan review services.

Therefore, to ensure services are not disrupted and maintain a high level of customer service, CDD is requesting an authorized increase in compensation to the current SFA agreement.

Staff requests an increase in the contract compen sation amount by $250,000 to a total not to exceed $750,000 to be expended as needed. Staff will continue to monitor contract budget. 89 Item 108/2026

FINANCIAL IMPACT

Amendment No. 9 to the SFA contract will increase the contract amount by $250,000. Funds will be expend ed only as needed. The additional cost is included in the Community Development Department’s adopted Fiscal Year 2025-26 operating budget, and no additional appropriation is required to approve this amendment.

RECOMMENDATION

It is recommended that the City Council:

 Approve Amendment No. 9 to increase the compensation to the agreement with Scott Fazekas & Associates, Inc. in the amount of $250,000 for on-call Building Plan Review Services;

 Authorize the City Manager, or designee, to execute Amendment No. 9 with Scott Fazekas & Associates, Inc., and make minor modifications as appropriate thereto, on behalf of the City; and

 Authorize the City Manager, or designee, to exercise option year amendment terms, for the current year and available option year.

By: Kenneth Le, Administrative Analyst

ATTACHMENT(S)

1. SFA Amendment No. 9

2. Exhibit A - SFA FY25-26 Fee Rate

90 1

CITY OF GARDEN GROVE

AMENDMENT NO. 9

This Amendment No. 7 is made and entered into this ________ of ________, 2026, by and between the CITY OF GARDEN GROVE, hereinafter referred to as "CITY", and SCOTT FAZEKAS & ASSOCIATES, INC hereinafter referred to as "CONTRACTOR".

WHEREAS, CONTRACTOR an d CITY entered into Contract No. B220293, dated September 28, 2021 for On-Call Building Plan Review Services, as needed (the “Existing Contract”).

WHEREAS, CONTRACTOR and CITY desire to amend the Existing Contract as provided herein.

Now, therefore, it is mutually agreed, by and between the parties as follows:

Section 3.1., COMPENSATION - shall be amended as follows:

Contractor shall be compensated in accordance with the Rate and Services Structure set forth in Exhibit/Attachment “A” of the Existing Contract. The contract price is hereby increased by Two-Hundred and Fifty Thousand dollars ($250,000.00), for a total not to exceed compensation amount of $750,000 to cover increased services requested by CITY for the performance period of July 1, 2025 through June 30, 2026.

Except as expressly amended hereby, all of the terms and conditions in the Existing Contract remain in full force and effect as originally executed.

[SIGNATURE PAGE FOLLOWS]
91 2
IN WITNESS WHEREOF, the parties have caused this Amendment No. 9 to the Existing Contract to be executed by their respective officers duly authorized on the date first written above.

Date: _____________ "CITY"

CITY OF GARDEN GROVE

By: ____________________________
City Manager
ATTESTED:

____________________________
City Clerk

Date: _______________________
"CONTRACTOR"

SCOTT FAZEKAS & ASSOCIATES, INC

By: ______________________________

Name: ___________________________

Title: ____________________________

Date: ____________________________

If CONTRACTOR is a corporation, a
Corporate Resolution and/or
Corporate Seal are required. If a
partnership, Statement of
Partnership must be submitted to
CITY.

APPROVED AS TO FORM:

____________________________
Garden Grove City Attorney

________________________
Date

92 FISCAL YEAR 2025 - 2026
SECTION 4. RATE AND SERVICE STRUCTURE
Plan Review Fee Structure
As stipulated in the Request for Proposals, SF A proposes to charge plan review fees based on a percentage of the City Plan Review Fees. The project valuations assumed are based on the most current Valuation Data Chart published by the International Code Council. The percentage fees are scaled based on valuation as follows:

Project Valuation
Up to $1 Million
>$1 Million to 10 Million
>$1 0+ to $50 Million
>$50+ Million to $200 Million
> $200 Million
% of City P.C. Fee
70%
60%
50%
40%
35%
Expedited Reviews would be provided at 125% of the regular plan review fee. This, however, would only apply when the City also collects an accelerated rate fee.

If SF A is reviewing duplicate or identical plans on a project, the proposed fee is fifteen percent (15%) of the plan review fee collected after the initial model is checked at the prescribed rate.

A minimum of$200 would be charged for small projects.

PM & E when reviewed separately is proposed at $110.00 per hour.

SF A will not charge for rechecks unless the plans are incomplete or revised for which the City would collect additional fees from the applicant as well. The City would then have the funds to reimburse SF A. Additional services outside the main scope of review would be charged at a rate of $110.00 per hour or as mutually agreed upon based on the salary rate of the employee. A !­ hour minimum is applied for all hourly work.

SF A does not charge for plan shipping costs, copying or administrative costs.

SF A will be available for pre-construction or pre-design meetings, field visits and meetings with the design teams, construction team, architects and project owners for assigned projects at no cost to the City.

EXHIBIT "A"
93 Item 119/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Samuel Kim
Dept:

City Manager Dept: Public Works
Date: 4/14/2026

Subject: Approval of an Amendment to the Agreement with Seavco dba Irv Seaver Motorcycles for repair of City-owned Police Department motorcycles. (Cost: $250,000)(Action Item)

OBJECTIVE

For the City Council to approve an Amendment to authorize an increase to the contract with Seavco dba Irv Seaver Motorcycles for repair of City-owned Police Department motorcycles.

BACKGROUND

The Public Works Department/Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. The City entered into a one (1) year contract on May 15, 2025 with four (4) option years, at $50,000 per year, with Seavco dba Irv Seaver Motorcycles, the City’s vendor for Police Department motorcycle repairs. The Police Department had nine (9) Traffic Division BMW motorcycles during the last contract and that number has increased to fourteen motorcycles on the new contract.

DISCUSSION

Seavco dba Irv Seaver Motorcycles is the best fit for the Garden Grove Police Department since it is the closest dealer to the city. Due to the frequency of drop off and pickups by Police officers, increased costs of repairs and two (2) major accidents within the last six (6) months, it is in the best interest of the City to have a dealer nearby that creates the least amount of down time away from patrol. As a result, it has been determined that a contract in the amount of $100,000 per year is needed to cover the increased cost of repairs.

FINANCIAL IMPACT

The financial impact is an additional $250,000 to the Fleet Management Fund. There is no impact to the General Fund.

94 Item 119/2026

RECOMMENDATION

It is recommended that the City Council:
 Authorize the Finance Director to appropri ate $ 50,000 from the Fleet Management Fund for the remainder of the current contract through June 30, 2026;
 Authorize an increase of $50,000 to each of the four (4) remaining contract option years for a total annual allocation in the amount of $100,000 for each of the remaining annual terms of the contract; and
 Authorize the City Manager, or designee, to execute the amendments, including the option year term extensions, and make minor modification s as appropriate thereto on behalf of the City.

By: Steve Sudduth, Equipment Maintenance Supervisor

ATTACHMENT(S)

1. Amendment

95 96
97 Item 121/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Anand Rao
Dept:

City Manager Dept: Information Technology
Date: 4/14/2026

Subject: Authorization for the issuance of a purchase order to vCloud Tech Inc. for two new Arista Network Switches. (Cost: $66,250)(Action Item)

OBJECTIVE
For City Council to authorize the issuance of a purchase order with vCloud Tech Inc. for the purchase of two (2) new Arista Network Switches.

BACKGROUND

The City’s core network switches are past their useful life. Replacing existing switches with modern networking technology and support services will enable improved security and reliability of the City network infrastructure.

DISCUSSION
Invitation For Bid (IFB) No. S-1388 was issued on February 25, 2026 for Arista Network Switches. Fourteen proposals were received and opened on March 27, 2026. All proposals were reviewed and thirteen proposals were found to be responsive. The lowest responsive bid was from vCloud Tech Inc.

The bid results are as follows:

Bidders for IFB No. S-1388
vCloud Tech Inc. $66,249.73
Sidepath Inc. $66,488.33
Axelliant LLC $66,577.51
Insight Public Sector, Inc. $66,588.46
Saitech Inc. $66,598.76
98 Item 121/2026

Bidders for IFB No. S-1388
vPrime Tech Inc. $67,912.92
Peacock Systems $68,197.80
Data Center Interworks, Inc. $68,608.39
Hypertec USA Inc. $68,780.04
Kambrian Corporation $68,800.22
Software Information Resource Corp $68,822.88
Tredent Data Systems, Inc. $70,686.00
Griffin Technical Designs $97,099.90
Malor & Company Inc. Non-Responsive
Per the bid agreement, the City may, at its sole discretion, elect to exercise an option for additional Arista Network Switches up to one (1) year after delivery and acceptance of the original licenses, provided that the contractor agrees to furnish the units at the original bid price or lower.

FINANCIAL IMPACT

The cost of the purchase of two (2) new Arista Network Switches are $66,249.73. Funding is available in the adopted Information Technology internal service fund Fiscal Year 2025-26 operation budget.

RECOMMENDATION

It is recommended that the City Council:

● Authorize the Finance Director to issue a purchase order to vCloud Tech Inc. in the amount not to exceed $66,249.73 to purchase Arista Network Switches.

By: Maria Enciso, Senior Administrative Analyst

ATTACHMENT(S)

1. VCloud Tech Inc. Bid

2. Bid Tabulation

99 PART IV
IFB No. S-1388
Provide Arista Network Switches per the bid specifications.

I. PRICING
" "ATTACHMENT B

BID FORM
UNIT

ITEM QTY UNIT DESCRIPTION PRICE EXTENDED PRICE
Arista 7280R3, 48x25GbE SFP and
8x100G QSFP switch router, front
to rear air, 2 x AC
Mfg. Part Number: DCS-7280SR3-
43,168.04 1 2 EA 48YC8-F $ 21,584.02 I$
1 Month A-Care Software & NBD
Hardware Replacement/Same Day
Ship for 7280SR3-48YC8
Mfg. Part Number: SVC-7280SR3- 143.81 10,354.32
2 72 EA 48YC8-1M-NB
Arista Optical Transceiver Module
Mfg. Part Number: SFP-25G-MR-
3 24 SR I$ 285.00 I$ 6 840.00
Arista Optical Transceiver Module
Mfg. Part Number: QSFP-100G-
1,390.04 4 4 SR4 $ 347.51 $
Sales Tax 8.75% I$ 4,497.33
Sub Total $ 66,249.73
*Terms/Cash Discount $ 0
TOTAL BID AMOUNT I $ 66.249.73
(Price to include all applicable taxes)
*Note: Terms of less than Net 20 days will NOT be accepted by the City.

PRICING IS TO BE ENTERED DIRECTLY INTO THE LINE ITEM SECTION ON THE CITY'S PLANET BIDS PORTAL ONLY! PARTIAL BIDS WILL NOT BE ACCEPTED FOR ANY REASON. HANDWRITTEN BIDS WILL NOT BE ACCEPTED FOR ANY REASON.

Must be an authorized Arista reseller to submit a bid.

The City reserves the right to reduce the above quantity of items above based on availability of budgeted funds.

Arista Network Switches 13
Bid No. S-1388
100
IFB NO. S-1388
"ATTACHMENT B"

BID FORM CONTINUED
Company Name vCloud Tech Inc.

Company Representative's N a me (Printed) Muhammad Khan II. PART NUMBER OFFERED
Bidders are to state Manufacturer's Part Number offered:

ARISTA MFG. Part# DCS-72 80SR3-48YC8-F
III. DELIVERY PERIOD
Bidders are to state delivery period after notice to proceed:

Item No. 1 - Calendar days 1-2 weeks after receipt of order.

IV. OPTION
The CITY may, at its sole discretion, elect to exercise an option for additional Arista Network Switches up to one (1) year after delivery and acceptance of the original network switches provided the contractor agrees to furnish the unit at the original bid price or lower.

Arista Network Switches 14
Bid No. S-1388
101
vcloud _@ vcloudtech.com ------
BIDDER'S STATEMENT:

Section 1
IFB NO. S-1388
OUR OFFER IS AFFIRMED HERETO. It is understood that your specifications and conditions set forth on bid sheets form part of our offer. We certify the prices offered are valid for the total contract or any portion thereof.

We specifically agree to keep this offer open for 120 days.

The Bidder acknowledges receipt of amendments to the Solicitation and related documents numbered and dated:

Addendum No.

Acknowledged
FIRM NAME: vCl oud Tech Inc.

ADDRESS: 609 Deep Valley Drive Suite 200
Rolling Hills Estates, CA 90274
BY: Muhammad Khan
Type or Print Name
SIGNED BY: analKuan
����
-------------
TITLE: CEO
TELEPHONE: ( 833) 482-5683
FAX NO ( 323 ) 978-6928 E-Mail :

READ CAREFULLY ALL PARAGRAPHS - SIGN AND RETURN COPY WITH YOUR BID Arista Network Switches
Bid No. S-1388
15 102
Bid No. S-1388
Section 2

COOPERATIVE PURCHASING AMONG GOVERNMENT AGENCIES
The successful contractor based on this bid, is hereby requested to extend the same prices, terms and conditions of this bid to other government agencies, contingent upon mutual agreement of these other government agencies and the successful contractor.

Should such agreements materialize, contracts would be issued and administered by each individual government agency, directly with the successful contractor.

Bidder is requested to indicate if a contract based on this bid, will be extended to other government agencies under the terms described above:

PLEASE CHECK ONLY ONE: YEs No V
Arista Network Switches 16
Bid No. S-1388
103
Docusign Envelope ID: D51EB8F 8-2A68-4291-8DC46 D 7E6C01 ED5F � ARISTA 1111 FEDERAL
Date: 17 July 2025
Arista Networks Federal ,Inc.
14828 W. 6 Avenue, Unit 14-B
Golden, CO 80401
Reseller Authorization Confirmation
Arista Networks Federal, Inc. is a reputed manufacturer I supplier of various networking and information technology products worldwide. This is to confirm that vCloud Tech Inc., having a place of business at 609 Deep Valley Drive, Suite 200, Rolling Hills Estate, CA 90274, has entered into a reseller agreement with Arista and is currently authorized to resell Arista products and services in USA
If you need any additional information, please contact Nyall Beggs at [email protected] Thank you.

For Arista Networks Federal, Inc.
11 ocx:uSlgned by:
lV_-
Richard whitney
Authorized Signatory
104
Bidders Acknowledgment and Listing of Exceptions to the Specifications I have read and agree to comply with each of the above did specifications. If there are any exceptions to these specifications, I have clearly listed them in full below and understand that the City reserves the right to reject bids that do not meet the specifications as stated in this IFB.

Company Name; VCloudTechIno:
609 Address: Deep Valley Drive Suite 200 Rolling Hills Estates, CA 90274 Phone Number; 833-482-5683
Exceptions : No Exception
Arista Network Switches
Email Address: [email protected]
Bid No. S-1388
12 105
Item # Description UOM QTY

MALOR &

COMPANY
INC
vCloud Tech
Inc. Sidepath Inc. Axelliant LLC
Insight Public
Sector, Inc. Saitech Inc
vPrime Tech
Inc
Peacock
Systems
Data Center
Interworks, Inc.

Hypertec
USA Inc
Kambrian
Corporation
Software
Information
Resource Corp
Tredent Data
Systems, Inc
Griffin
Technical
Designs
1 Arista 7280R3, 48x25GbE SFP and
8x100G QSFP switch router, front to
rear air, 2 x AC EA 2 $31,553.60 $43,168.04 $43,248.50 $43,381.96 $43,388.60 $43,500.38 $44,251.88 $44,420.00 $44,705.06 $44,817.08 $44,945.96 $44,844.38 $45,800.00 $58,694.40 2 1 Month A-Care Software & NBD
Hardware Replacement/Same Day
Ship for 7280SR3-48YC8 EA 72 $29,145.60 $10,354.32 $10,373.76 $10,405.44 $10,407.60 $10,347.84 $10,614.24 $10,656.00 $10,722.96 $10,749.60 $10,685.52 $10,756.80 $10,656.00 $13,593.60 3 Arista Optical Transceiver Module EA 24 $1,200.00 $6,840.00 $6,852.72 $6,873.60 $6,874.80 $6,835.44 $7,011.60 $7,056.00 $7,083.36 $7,101.12 $7,058.40 $7,105.68 $7,440.00 $14,880.00 4 Arista Optical Transceiver Module EA 4 $400.00 $1,390.04 $1,392.64 $1,396.92 $1,397.16 $1,389.16 $1,424.96 $1,436.00 $1,439.56 $1,443.12 $1,434.44 $1,444.04 $1,960.00 $3,213.00 EA 1 $115.00
Sales Tax 8.75% EA 1 $2,900.94 $4,497.33 $4,505.71 $4,519.59 $4,520.30 $4,525.94 $4,610.24 $4,629.80 $4,657.45 $4,669.12 $4,675.90 $4,671.98 $4,830.00 $6,718.90 Total $65,200.14 $66,249.73 $66,488.33 $66,577.51 $66,588.46 $66,598.76 $67,912.92 $68,197.80 $68,608.39 $68,780.04 $68,800.22 $68,822.88 $70,686.00 $97,099.90 Non-
Responsive
Arista Reseller
proof was not
provided in
bid;pricing does
not seem valid Sales Tax Error Sales Tax Error Sales Tax Error Sales Tax Error Sales Tax Error Sales Tax Error Sales Tax Error Sales Tax Error Sales Tax Error 106
Item 46/2026
Final

City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Lizabeth Vasquez
Dept:

City Manager Dept: City Clerk
Date: 4/14/2026

Subject: Receive and file the minutes from the meeting held on January 27, 2026. (Action Item)

OBJECTIVE

For the City Council to receive and file the minutes from the meeting held on January 27, 2026.

BACKGROUND/DISCUSSION

Attached are the minutes from the meeting held on January 27, 2026, recommended to be received and filed as submitted or amended.

FINANCIAL IMPACT

There is no financial impact.

RECOMMENDATION

It is recommended that the City Council:

 Receive and file the minutes from the meeting held on January 27, 2026.

ATTACHMENT(S)

1. Minutes – City Council 1/27/26

107

-1- 1/27/26

MINUTES

GARDEN GROVE CITY COUNCIL

Regular Meeting

January 27, 2026

Community Meeting Center
11300 Stanford Avenue, Garden Grove, CA 92840

CONVENE MEETING

At 6:34 p.m., Mayor Klopfenstein convened the Regular meeting.

ROLL CALL
PRESENT: (6) Council Member s Tran, DoVinh, Muñeton,
Arestegui, Mayor Pro Tem Brietigam,
Mayor Klopfenstein
ABSENT: (1) Council Member Nguyen

INVOCATION

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

COMMUNITY SPOTLIGHT IN RECOGNITION OF HAROLD YOAK, 100-YEAR-OLD

CENTENARIAN, FOR A LIFETIME OF CRAFTSMANSHIP AND SERVICE

A Certificate of Recognition was presented Mr. Harold Yoak.

COMMUNITY SPOTLIGHT IN RECOGNITION OF THE GOODWILL AMBASSADORS REPRESENTING ANYANG, REPUBLIC OF KOREA, AS PART OF THE 35TH ANNUAL

GARDEN GROVE SISTER CITY EXCHANGE PROGRAM

Honarary Citizenship certificates were presented to ten high school students and two chaperones from Anyang, Republic of Korea.

INFORMATION ON THE 51ST ANNUAL AMERICANA AWARDS AS PRESENTED BY

HOWARD KUMMERMAN, EXECUTIVE DIRECTOR OF THE CYPRESS COLLEGE

FOUNDATION AND INTRODUCTION OF THE CITIZEN OF THE YEAR FOR GARDEN GROVE

Executive Director Howard Kummerman provided a PowerPoint presentation with information on Americana, its fundraising efforts, College recognition, and 108

-2- 1/27/26
recognition of citizens throughout Orange County. This year, Maria Stipe, former Assistant City Manager for Garden Grove was selected as Citizen of the Year.

ORAL COMMUNICATIONS

Speakers: Beatrice Jones, Maureen Blackmun, Josh McIntosh, Beckie Saloga, Tony Bui, Tim Steed, Lourdes Xool, Miche lle Ramage, Kat Pan, Jaxon, Joel Mejia, Charlene Cuellar, Tony Flores, Nicole Jaimes, Nicholas Dibs

Written Communications: Tony Flores

CONSIDERATION OF A WRITTEN REQUEST TO WAIVE RENTAL FEES FOR THE

COURTYARD CENTER ACTIVITY ROOM FOR THE FLOWER STREET ON HISTORIC MAIN STREET EVENT (F: 88.1)

It was moved by Council Member Arestegui, seconded by Mayor Pro Tem Brietigam that:

The request to waive rental fees in the amount of $5,915 for the Courtyard Center Activity Room to be used for the Flower Street on Historic Main Street event from February 4, 2026 through February 16, 2026, be approved.

The motion carried by a 5-1-1 vote as follows:

Ayes: (5) Tran, Muñeton, Arestegui, Brietigam,
Klopfenstein
Noes: (1) DoVinh

Absent: (1) Nguyen

RECESS

At 7:22 p.m., Mayor Klopfenstein recessed the meeting.

RECONVENE

At 7:24 p.m., Mayor Klopfenstein reconvened the meeting all Council Members present.

ACCEPTANCE OF PROJECT NO. CP-1180000 BOLSA CHICA STREET-VALLEY VIEW

STREET TRAFFIC SIGNAL SYNCHRONIZATION PROJECT, AS COMPLETE (F: 100.PROJ.CP1180000)

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member Arestegui that:

109

-3- 1/27/26
Project No. CP-1180000 Installation and Integration of Equipment for the Bolsa Chica Street-Valley View Street Traffic Signal Synchronization Project, be accepted as complete;

The City Manager, or designee, be authorized to execute the Notice of Completion of Public Improvement and Work; and

The Finance Director be authorized to release the retention payment when appropriate to do so.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen

ACCEPTANCE OF PROJECT NO. CP-1422000 2024 VARIOUS STREETS MICRO- SURFACING PROJECT, AS COMPLETE (F: 96.PROJ.CP1422000)

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member Arestegui that:

Project No. CP 1422000 – 2024 Various Streets Micro-surfacing Project, be accepted as complete;

The City Manager, or designee, be authorized to execute the Notice of Completion of Public Improvement and Work; and

The Finance Director be authorized to release the retention payment when appropriate to do so.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen

APPROVAL OF AMENDMENT NO. 1 TO THE AGREEMENT WITH Z&K CONSULTANTS, INC. FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE WOODBURY PARK

REVITALIZATION AND EXPANSION PROJECT
(F: 55-Z&K CONSULTANTS, INC.)(XR: 73.14)

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member Arestegui that:
110

-4- 1/27/26

Amendment No. 1 be approved for an additional contact amount of $208,608, to the Agreement with Z&K Consultants, Inc. for the additional construction management services, and geotechnical and material testing services for the Woodbury Park Revitalization and Expansion Project, resulting in a new contract amount of $508,452; and

The City Manager, or designee, be authorized to sign and execute the Amendment on behalf of the City, including making minor modifications as appropriate and necessary.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen

AWARD A CONTRACT TO LYONS SECURITY SERVICES, INC. FOR THE PARK SECURITY PILOT PROGRAM (F: 55-LYON SECURITY SERVICES, INC.)(XR: 73.14)

Council Member Tran pulled the item from the Consent Calendar and was considered later in the meeting.

AUTHORIZATION FOR THE ISSUANCE OF A PURCHASE ORDER TO
GOVERNMENTJOBS, INC. TO PROVIDE CLOUD-BASED HUMAN RESOURCES

SOFTWARE

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member Arestegui that:

The bidding process be dispensed pursuant to Garden Grove Municipal Code Section

2.50.060(G), and proceed with a purchase order to GovernmentJobs, Inc. (dba NEOGOV); and

The Finance Director, or designee, be authorized to issue a purchase order to GovernmentJobs, Inc. in the amount of $55,000 to cover 2026 subscriptions; and

The Finance Director, or designee, be authorized to issue future purchase orders for subscription renewals of existing modules, subject to annual budget approval and available appropriations.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
111

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Noes: (0) None

Absent: (1) Nguyen

AUTHORIZATION FOR THE ISSUANCE OF A PURCHASE ORDER TO OLATHE FORD INC. FOR ONE NEW PUBLIC WORKS TRUCK FOR THE VEHICLE MAINTENANCE

SECTION

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member Arestegui that:

The Finance Director be authorized to issue a purchase order in the amount of $134,062.23 to Olathe Ford Inc. for the purchase of one (1) new Public Works truck for the Vehicle Maintenance Division.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen

RECEIVE AND FILE THE HOUSING AUTHORITY ANNUAL REPORT AS HOUSING AUTHORITY AND AS HOUSING SUCCESSOR FOR FISCAL YEAR 2024-2025 (JOINT ACTION ITEM WITH THE HOUSING AUTHORITY) (F: H-128.1)

CITY COUNCIL ACTION

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member Arestegui that:

The Housing Authority Annual Report and as Housing Authority and Housing Successor for Fiscal Year 2024-2025, be received and filed.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Brietigam, Tran, DoVinh, Muñeton,
Arestegui, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen

HOUSING AUTHORITY ACTION
It was moved by Commissioner Klopfenstein, seconded by Commissioner Arestegui that:
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The Housing Authority Annual Report and as Housing Authority and Housing Successor for Fiscal Year 2024-2025, be received and filed.

The motion carried by an 8-0-1 vote as follows:

Ayes: (8) Beckles, Brietigam, T. Nguyen, Tran, DoVinh,
Muñeton, Arestegui, Klopfenstein
Noes: (0) None

Absent: (1) P. Nguyen

RECEIVE AND FILE THE MINUTES FROM THE MEETING HELD ON JANUARY 13, 2026 (F: VAULT)

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member Arestegui that:

Minutes from the meeting held on January 13, 2026, be received and filed.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen

WARRANTS

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member Arestegui that:

Demands covered by EFT numbers 00068527 through 00069196 and check numbers 00186479 through 00186492 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by Wire numbers 00003110 through 00003160 EFT numbers 00073338 through 00073386, and check numbers 00704953 through 00705038 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by EFT numbers 00073387 through 00074457, and check numbers 00705039 through 00705220 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

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Demands covered by EFT numbers 00074458 through 00074497 and check numbers 00705221 through 00705326 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by EFT numbers 00074498 through 00074527, and check numbers 00705327 through 00705376 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by EFT numbers 00074528 through 00074575 and check numbers 00705377 through 00705476 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by Wire numbers 00003161 through 00003206 EFT numbers 00074576 through 00074622, and check numbers 00705477 through 00705537 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by EFT numbers 00074623 through 00075695 and check numbers 00705538 through 00705719 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by EFT numbers 00075696 through 00075739 and check numbers 00705720 through 00705822 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed;

Demands covered by EFT numbers 00075740 through 00075798, and check numbers 00705823 through 00705923 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed; and

Demands covered by EFT numbers 00075799 through 00075848 and check numbers 00705924 through 00706039 inclusive as listed on this register and have been verified by the Finance Division as properly issued and bear all proper signatures, be received and filed.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen
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WAIVER

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member Arestegui that:

Full reading of ordinances listed be waived.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen

AWARD A CONTRACT TO LYONS SECURITY SERVICES, INC. FOR THE PARK SECURITY PILOT PROGRAM (F: 55-LYON SECURITY SERVICES, INC.)(XR: 73.14)

Following staff’s introduction, Council Member Tran expressed excitement for the pilot program and future positive impacts in reducing vandalism and keeping park restrooms open.

Mayor Pro Tem Brietigam also expressed excitement for the pilot program and inquired if staff would be providing a report on the results at the conclusion of the pilot period.

Community Services Director, John Montanchez, confirmed that a report would be provided to the City Council at the conclusion of the pilot program.

Council Member Arestegui inquired what other municipalities Lyon Security Services contracts with.

Community Services Director, John Montanchez, shared that the company contracts with the cities of Aliso Viejo, Anaheim, Costa Mesa, Huntington Beach, Irvine, Laguna Beach, Moreno Valley, Newport Beach, Orange, Sacramento and Santa Ana.

Council Member Muñeton expressed support for the program, specifically for Haster Basin Park and Pioneer Park. She concurred with Mayor Pro Tem Brietigam on the need for a report at the conclusion of the pilot program.

Council Member DoVinh expressed concern with the cost of the pilot program and thus not in support of it at this point in time.

Council Member Arestegui inquired whether Park Rangers are trained and certified to be security guards and inquired on their protocol for damage of park property.

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Community Services Director, John Montanchez, shared that Park Rangers are entry level staff and their protocol is to observe and report and handle administrative issues such as permits, whereas security officers will maintain communication with the Police, Public Works and Community Services departments to address park security issues.

Mayor Klopfenstein expressed appreciation with the City’s innovative pilot program that fosters synergy amongst various departments to address this issue that is of signficant concern to the community.

With no additional comments from Council Members, it was moved by Council Member Tran, seconded by Mayor Pro Tem Brietiam that:

A professional services contract be awarded to Lyons Security Services to implement the Park Security Pilot Program in an amount not to exceed $185,000, for a minimum term of one (1) six (6) month period, with the option to extend the agreement for up to four (4) one (1) year terms based on the success of the pilot program, contractor performance, and the evolving needs of the City; and

The City Manager, or designee, be authorized to execute the contract on behalf of the City, and make minor modifications as needed.

The motion carried by a 5-1-1 vote as follows:

Ayes: (5) Tran, Muñeton, Arestegui, Brietigam,
Klopfenstein
Noes: (1) DoVinh

Absent: (1) Nguyen

RECESS

At 8:19 p.m., Mayor Klopfenstein recessed the meeting.

RECONVENE

At 8:29 p.m., Mayor Klopfenstein reconvened the meeting with Council Members Tran, DoVinh, Muñeton, Arestegui and Mayor Pro Tem Brietigam present.

PUBLIC HEARING - ADOPTION OF A RESOLUTION AMENDING USER FEES FOR ENGINEERING AND GRADING PLAN CHECK SERVICES (F: 60.2A)

Following staff’s introduction, Mayor Klopfenstein declared the public hearing open.

Speakers: Nicholas Dibs

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With no further testimony from the audience, Mayor Klopfenstein closed the public hearing.

In response to the public comment, Council Member Arestegui requested clarification on the City’s limitations for increasing fees.

City Attorney Sandoval stated that City fees cannot exceed the cost of providing the services other than Consumer Price Index (CPI) increases.

It was moved by Mayor Pro Tem Brietigam, seconded by Council Member DoVinh that:

Resolution No. 9952-26 entitled: A Resolution of the City Council of the City of Garden Grove, California, Amending User Fees for Engineering and Plan Check Services, be adopted.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen

PUBLIC HEARING - APPROVAL OF AN UPDATED MILITARY EQUIPMENT USE POLICY, AND SECOND READING AND ADOPTION OF ORDINANCE NO. 2972 (F:82.1A)

(It was moved earlier in the meeting by Mayor Pro Tem Brietigam, seconded by Council Member Arestegui and approved by a 6-0-1 vote that full reading of the ordinances listed be waived.)

Following City Attorney Sandoval’s introduction and reading of the Ordinance title by the City Clerk, Mayor Klopfenstein declared the public hearing open.

Speakers: None.

With no testimony from the audience, Mayor Klopfenstein closed the public hearing.

It was moved by Mayor Pro Tem Brietigam, seconded by Mayor Klopfenstein that:

Ordinance No. 2972, entitled: An Ordinance of the City Council of the City of Garden Grove adopting an updated Garden Grove Police Department Military Equipment Use Policy pursuant to Government Code 7071 and rescinding Ordinance No. 2960, be adopted.

The motion carried by a 6-0-1 vote as follows:

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Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen

AWARD A CONTRACT TO SIEMENS INDUSTRIES, INC. FOR MAINTENANCE

SERVICES OF SEIMENS HVAC SYSTEMS IN CITY OWNED BUILDINGS (F: 55-SIEMENS INDUSTRIES, INC.)

Following staff’s introduction, it was moved by Mayor Pro Tem Brietigam, seconded by Council Member Muñeton that:

The bidding process be waived in accordance with Municipal Code Section 2.50.060 (C), and in the best interest of the City per Section 2.50.060 (G) due to the proprietary software, hardware, and internet controls that can only be serviced by Siemens Industries, Inc.;

The agreement with Siemens Industries Inc., in the amount of $209,710 for the first three (3) years, with an option to extend for an additional two (2) years, at a cost of $160,560, for a total five-year contractual cost of $370,270 for the maintenance of Siemens HVAC systems, be approved; and

The City Manager, or designee, be authorized to execute the agreement on behalf of the City and make minor modifications as necessary.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen

APPROVAL OF AN AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT AND ADOPTION OF A RESOLUTION AMENDING THE SALARY SCHEDULE (F: 78.1)

Following City Attorney Sandoval’s introduction, Council Member Muñeton commended City Manager Lisa Kim for her service and leadership and also acknowledged the City’s bargaining groups and requested fair processes in the next negotiation process.

Council Member Tran shared that a study was conducted related to the City Manager’s contract. She expressed support of the agreement and commended City Manager Kim for her work.

Mayor Pro Tem Brietigam commended City Manager Kim for her outstanding leadership and expressed support.
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Council Member Arestegui commended City Manager Kim for her service and commitment to the City, but also acknowledged City employee concerns and expressed appreciation for their work.

Council Member DoVinh acknowledged City Manager Kim’s dedication and noted delivered results since being promoted to City Manager. He also, however, acknowledged employee concerns and indicated smoother bargaining group negotiations in the future.

Mayor Klopfenstein commended City Manager Kim on her steadfast leadership and commitment to the City while also acknowledging the diligent work of other departments which she values.

With no further comments from City Council, it was moved by Council Member Tran, seconded by Council Member DoVinh that:

The Amendment to the City Manager Employment Agreement with Lisa L. Kim, be approved, and the Mayor be authorized to execute the agreement; and

Resolution No. 9953-26, entitled: A Resolution of the City Council of the City of Garden Grove, California, approving an Amendment to the publicly available Citywide Salary Schedule as required by CalPERS for Fiscal Year 2025-2026, be adopted.

The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen

INTRODUCTION AND FIRST READING OF AN ORDINANCE ADDING SECTION

8.40.035 TO CHAPTER 8.40 OF TITLE 8 OF THE GARDEN GROVE MUNICIPAL CODE TO PROHIBIT SMOKING IN CITY PARKS (F: 73.1)

(It was moved earlier in the meeting by Mayor Pro Tem Brietigam, seconded by Council Member Arestegui and approved by a 6-0-1 vote that full reading of the ordinances listed be waived.)

Following the introduction by City Attorney Sandoval, Council Member Muñeton stated that the purpose of the ordinance is to protect the health and safety of the community. She thanked staff of various departments for their collaborative input in the development of the ordinance.

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Council Member Arestegui expressed support for the ordinance noting impactful community member testimony and support demonstrated at a previous meeting.

She thanked Council Member Muñeton for bringing this ordinance forward.

Mayor Pro Tem Brietigam expressed concern for the ordinance noting that laws that address no smoking near playgrounds and litter are already in place.

Council Member Tran concurred with Mayor Pro Tem Brietigam’s points of concern.

Council Member DoVinh expressed concern in relation to costs of enforcement and administration. Additionally, he noted concern for the violation of the smoking community’s civil liberties. He proposed a substitute motion to table the ordinance for six months and bring it back after the City Council Retreat and at the conclusion of the park security pilot program approved earlier in the meeting.

Council Member Muñeton asked Police Chief El-Farra whether this ordinance would benefit the Police Department as it relates to enforcement.

City Attorney Sandoval noted the ordinance language that stipulates that enforcement would be through infraction with issuance of citations, but no arrests by the Police Department.

Police Chief El-Farra stated that enforcement by the Police Department would not be an issue noting that ordinances in the Municipal Code govern other quality of life issues. Furthermore, he added that the Police Department supports park environment improvements and the ordinance would serve as an additional enforcement tool.

Council Member Arestegui reiterated the importance of improving the community’s quality of life and noted that this ordinance would play a larger role in making park communities a better and safer place.

Council Member Muñeton appealed to Council Member colleagues to champion and support the ordinance which serves to complement existing laws and strengthen enforceability in City parks.

Council Member DoVinh expressed concerns with the ordinance being overly broad.

He cautioned triggering an American Civil Liberties Union lawsuit and stated that he would like more time to review other city ordinances and case law, and urged Council Member colleagues to review and revise the ordinance for clarity. He requested that Section 3 on Page 4 of the draft ordinance be removed.

Council Member Tran expressed support for Council Member DoVinh’s substitute motion to table the ordinance for a period of six months and would be seconding the motion.

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Mayor Klopfenstein expressed concern on the enforcement component of the ordinance and asked staff whether the park security officers under recently approved pilot program would be able to enforce the ordinance.

City Attorney Sandoval stated that security officers would need to be reclassified and trained under Penal Code 136 and 137.

Community Services Director John Montanchez stated that the pilot program does not include that scope of work and would need verify whether the security company would provide that type of certification for their security officers.

City Attorney Sandoval stated that only officers with the required training can issue administrative citations.

Mayor Klopfenstein acknowledged Council Member Muñeton’s genuine intent for bringing this ordinance forward for the benefit of the community and noted a seemingly supportive Council for moving this forward but added that more clarifying information is needed.

A substiture motion was moved by Council Member DoVinh, seconded by Council Member Tran that:

The draft Ordinance prohibiting smoking in City parks, be tabled for six months.

The motion carried by a 4-2-1 vote as follows:

Ayes: (4) DoVinh, Tran, Br ietigam, Klopfenstein
Noes: (2) Muñeton, Arestegui

Absent: (1) Nguyen

SECOND READING AND ADOPTION OF ORDINANCE NO. 2973 ADDING CHAPTER

2.65 TO THE MUNICIPAL CODE TO ENACT STANDARDS FOR PUBLIC HEARING NOTICES AND OTHER CITY COMMUNICATIONS (F: 50.1)

(It was moved earlier in the meeting by Mayor Pro Tem Brietigam, seconded by Council Member Arestegui and approved by a 6-0-1 vote that full reading of the ordinances listed be waived.)

Following the reading of the Ordinance title into the record by the City Clerk, it was moved by Mayor Klopfenstein, seconded by Mayor Pro Tem Brietigam that:

Ordinance No. 2973, entitled: An Ordinance of the City Council of the City of Garden Grove adding Chapter 2.65 to Title 2 of the Garden Grove Municipal Code enacting standards for Public Hearing Notices and other City communications, be adopted.

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The motion carried by a 6-0-1 vote as follows:

Ayes: (6) Tran, DoVinh, Muñeton, Arestegui,
Brietigam, Klopfenstein
Noes: (0) None

Absent: (1) Nguyen

MATTERS FROM THE MAYOR, CITY COUNCIL MEMBERS, AND CITY MANAGER

Mayor Pro Tem Brietigam referred to a public comment earlier in the meeting regarding parking issues and asked Council Member colleagues to provide feedback on considering permit parking in the city.

City Manager Lisa Kim asked that Council Members provide feedback to her and staff would report back at a future meeting to get direction on any further action.

Council Member Tran congratulated the Chamber of Commerce for hosting several successful networking events. Next, she shared that while she could not donate blood at the Ric Lerma 4
th Annual Memorial Blood Drive, she invited friends to participate.

She also shared that the OC Food Bank event on Martin Luther King Jr. Day was an amazing event. She also shared that she attended Council Member Muñeton’s Community Clean-up event at Haster Basin Park. Council Member Tran invited the community to the Flower Street event on Historic Main Street scheduled for February 13 th through February 15th. She also announced that volunteers are needed for the Lunar New Year event and invited the community to attend and enjoy festivities. She also shared that Orange County CalOptima will be hosting a health fair event in May and will share more information as event date approaches. Next, Council Member Tran reminded residents about the Holiday Light Decoration contest with various prizes. She also thanked City and Police Department staff for their help in addressing homelessness issues and removal of trash at the business center in the area of Bolsa Avenue and Bushard Street. Lastly, she encouraged Woodbury Street to be renamed in conjunction with Traylor Way as Freedom Way.

Council Member DoVinh stated that it was a pleasure to recognize the Exchange Student Ambassadors from Anyang, Republic of Korea. He expressed concern of a constricting budget and cost of enforcing a no smoking ban at City parks ordinance.

He encouraged the public to participate and voice their concerns and opposition to the ordinance. He commended Council Member Tran for including Woodbury Street to be renamed as Freedom Way.

Council Member Muñeton thanked the community for participating in the Martin Luther King Jr. Day of Service at Haster Basin Park. It was inspiring to see the community come together in service and thanked City Council Member Arestegui, OC Parks, and Orange County Supervisor Sarmiento’s Office for their support. She shared that she will be planning another clean up event for Earth Day with more 122

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information to be shared. She enjoyed meeting with the Exchange Student Ambassadors from Anyang, Republic of Korea and wished them a safe trip.

Council Member Arestegui thanked Council Member Muñeton for inviting her to participate in the clean-up event at Haster Basin Park. She also thanked Pastor Michelle from Living Springs Church and invited the community to visit their community garden. She thanked Mayor Pro Tem Brietigam for highlighting the parking issues in the city. She asked staff to look into immediate solutions to help residents be informed on enforcement in addition to solutions like prominent signage and red curb painting. Furthermore, she asked that staff provide information on a possible parking study and requested more information on a previous parking related reports. Lastly, she shared that she traveled to Sacramento to testify in support of Senate Bill 490, sponsored by Senator Umberg, with regards to the oversight and regulation of recovery homes and sober living facilities.

Mayor Klopfenstein highlighted the 35
th Annual Sister City Exchange Program with
Anyang students currently visiting southern California and Garden Grove students scheduled to travel to South Korea during spring break. She shared that she and her daughter celebrated Martin Luther King Jr. Day by volunteering at the OC Food Bank.

Lastly, she invited the community to attend the West Garden Grove Youth Baseball parade scheduled for February 7, 2026.

City Manager Kim thanked the City Council for the extension of her employment contract and looks forward to further serving the Garden Grove community. She also shared that the Point-in-Time (PIT) count has started and thanked the Police Department’s SRT team for their support in this effort.

ADJOURNMENT

At 10:39 p.m., Mayor Klopfenstein adjourned the Regular meeting. The next Regular City Council Meeting will be held on Tuesday, February 10, 2026, at 5:30 p.m. at the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, California.

Lizabeth Vasquez
City Clerk
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Item 125/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Patricia Song
Dept:

City Manager Dept: Finance
Date: 4/14/2026

Subject: Receive and file warrants. (Action Item)

OBJECTIVE

For the City Council to receive and file the warrants.

BACKGROUND/DISCUSSION

Attached are the warrants recommended to be received and filed.

FINANCIAL IMPACT

Items listed in the warrants are budgeted.

RECOMMENDATION

It is recommended that the City Council:
 Receive and file the warrants.

ATTACHMENT(S)

1. 01022026

2. 01072026

3. 01142026

4. 01212026

5. 01282026

6. 02012026

7. 02042026

8. 02112026

9. 02182026

10. 02272026

11. 03132026

12. 12242025

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Item 104/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Ursula Luna-Reynosa
Dept:

City Manager Dept: Economic Development and
Housing

Date: 4/14/2026

Subject: Approval of the Fiscal Year 2026-27 Annual Action Plan for the use of U.S.

Department of Housing and Urban Development funding. (Action Item)

OBJECTIVE

Conduct a public hearing to approve the Action Plan for the use of U.S. Department of Housing and Urban Development (HUD) funds and authorize its submittal to HUD.

BACKGROUND

The U.S. Department of Housing and Urban Development (HUD) requires a public hearing be conducted prior to the approval of the Fiscal Year (FY) 2026-27 Annual Action Plan to receive and utilize HUD grants. The City must submit an Annual Action Plan to HUD forty -five (45) days prior to the start of the fiscal year, or by May 15, 2026. Each year’s Action Plan must address the Priority Objectives adopted by the City Council on April 22, 2025 for the 5 -Year Consolidated Plan for the use of HUD Funds. The draft Action Plan is available on the City’s webpage for public review until April 14, 2026 (ggcity.org/neighborhood - improvement/reports).

HUD has n ot announced the City’s FY 2026 -27 grant allocations yet and the budgets and projections in the draft Action Plan are subject to change once the allocations are announced.

City Staff will use the budget breakdown that is provided in Appendix D of the draft Action Plan to adjust the funding levels for each program.

The Annual Action Plan outlines how federal funds from HUD will be used, including the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), and Emergency Solution s Grant (ESG). CDBG funds support a wide range of community development activities, such as public services, infrastructure improvements, and economic development initiatives. HOME funds are dedicated to expanding and preserving affordable housing, including rental assistance programs. ESG funds address homelessness through services such as street outreach, emergency shelter, rapid rehousing, and homelessness prevention. Together, these programs collectively support the City’s efforts to address local housing and community development needs.
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Item 104/2026

DISCUSSION

Approximately $2.53 million in HUD funds will be available during FY 2026-27, which includes approximately $520,000 of carryover funds, as outlined below:

HUD Funds FY 2026-27 Allocation Prior Year Carryover Total Funding CDBG $1,816,113 $450,000 $2,266,113
HOME $554,847 $0 $554,847
ESG $160,024 $70,000 $230,024
Total $2,530,984 $520,000 $3,050,984

Program and funding recommendations for FY 2026-27 are based on the Priority Objectives and input received during the public comment period on community and housing development needs conducted during the preparation of the 2025-2030 Consolidated Plan.

During FY 2026 -27, HUD funds will address a wide range of Garden Grove housing and community development needs, which include the following:

Public Services: Funding in the CDBG public service category is strictly limited by HUD regulatory formula to 15% of the total allocation, or $272,417 for FY 2026-27.  Special Resource Team – Fund at $57,128 to assist 200 homeless individuals with essential services and referrals to emergency shelter.  Senior Center Services – Fund at $145,289 to assist 500 seniors.  Meals on Wheels Program – Fund at $20,000 to assist 140 individuals.  Work Force Readiness (WARP) Program – Fund at $50,000 to assist 18 individuals.

Public Facilities and Infrastructure: Approximately $700,000 in CDBG funds is recommended for the Rockinghorse Road Infrastructure Project and is projected to assist approximately 4,415 individuals.

Owner Occupied Housing Rehabilitation: Approximately $160,000 in CDBG funds will be allocated to Habitat for Humanity of Orange County and Azure Community Development to complete 20 owner-occupied rehabilitation projects for single-family homeowners in Garden Grove.

Economic Development: Approximately $221,590 in CDBG funds is recommended for economic development activities. The recommended funding for t he Boost Program is $130,000, and Upwards is anticipated to assist 17 childcare agencies in Garden Grove build their capacity and expand operations.

The recommended funding for the MicroBiz Program is $91,590, with $250,000 from prior year funds and an ad ditional $200,000 in revolving loan funds. The MicroBiz Program is anticipated to assist 10 businesses in Garden Grove.
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Affordable Housing: The City recommends allocating $250,000 in HOME funds to continue tenant-based rental assistance for the Homeless Emergency Assistance and Rental Transition (HEART) Program administered by Interval House.

Emergency Solutions Grant: City Staff conducted an Emergency Solutions Grant Request for Proposals in January 2025 to solicited proposals from qualified homeless service providers for homeless services this fiscal year. Below are the proposed funding levels and projections for each eligible activity:

 Street Outreach - Fund Volunteers of America of Los Angeles (VOALA) at $45,000 to assist 40 homeless individuals with essential services.  Emergency Shelter – Fund Interval House $45,000 to assist 40 homeless individuals with shelter and essential services.
 Rapid Rehousing - Fund Interval House $53,750 to assist 2 homeless households with rental assistance and essential services.  Homeless Prevention - Fund Interval House $56,525 to assist 4 households who are at-risk of homelessness with rental assistance and essential services.  Homeless Management Information System - Fund 211 Orange County $4,800 to manage the County’ s Coordinated Entry System and Homeless Management Information System.

Administration: Approximately $430,709 in CDBG, HOME, and ESG funds is recommended for staff and material costs for program management, project development and monitoring, public communication, HUD reporting, and financial administration.

CITIZEN PARTICIPATION
All HUD citizen participation requirements have been met. Public notices regarding the draft Action Plan, including an invitation to share comments at this public hearing, were published on February 25, 2026 in local English, Spanish, and Vietnamese language newspapers.

FINANCIAL IMPACT

The proposed Action Plan will allow the City to access $2.53 million in new entitlement grants from HUD and an estimated $520,000 in unexpended prior year funds. The allocation of HUD funds effectively leverages competitive grants and the City’s General Funds. Funds will be included as part of the budget for FY 2026-27.

RECOMMENDATION

It is recommended that the City Council:

 Conduct a Public Hearing to accept comments;
 Direct staff to submit the F iscal Year 2026-27 Action Plan to the U.S.

Department of Housing and Urban Development (HUD) for approval;  Authorize the City Manager , or designee, to execute agreements, and make modifications as appropriate thereto, on behalf of the City; and 293
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 Authorize the Finance Director , or designee, to make minor changes to the budget to reflect the final amounts approved by HUD.

By: Dana Yang, Program Specialist

ATTACHMENT(S)

1. Fiscal Year 2026-27 Action Plan

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295

CITY OF GARDEN GROVE
2026 - 27 ANNUAL ACTION PLAN
GARDEN GROVE Performance Period: July 1, 2026 - June 30, 2027 2026 PROJECTED FUNDING HUD ENTITLEMENT FUNDS During FY 2026-27, the City of Garden Grove is projecting to utilize a total of $2,530,984 in HUD
grant funds to benefit low/moderate income
residents through a variety of programs and services.

The City of Garden Grove is an
administrative authority for the U.S.

Department of Housing and Urban
Development's (HUD) Community
Development Block Grant (CDBG),
HOME Investment Partnership
(HOME), and Emergency Solutions
Grant (ESG) allocations.

PUBLIC

IMPROVEMENTS
$700,000

HOMELESS SERVICES
$160,024

HOUSING REHAB
$160,000
TOTAL

RESIDENTS
SERVED
11,853

INDIVIDUALS
34 HOUSEHOLDS
HOME

REHABILITATION
20 HOMES 6,490

INDIVIDUALS
$1,816,113 in CDBG funding will be
programmed to benefit low/moderate
income residents, through housing
rehabilitation, senior services, fair
housing activities, infrastructure
improvements, and gang suppression
activities.
$554,847 in HOME funding will be
used to develop affordable housing
and provide rental assistance to
low-income households.
$160,024 in ESG funding will be used
to provide homeless services through
street outreach, emergency shelter,
homeless prevention, and rapid
rehousing.

HOMELESS

ASSISTANCE
290

INDIVIDUALS
14 HOUSEHOLDS
PUBLIC

SERVICES
MEALS

PROVIDED
38,910
MEALS
To view the full Annual Action Plan, visit: https://ggcity.org/neighborhood-improvement/reports For more information, please contact: Dana Yang, Program Specialist (714) 741-5131 I [email protected] 296
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2 City of Garden Grove 2026 Annual Action Plan
July 1, 2026 – June 30, 2027
Submitted to HUD on May 15, 2026

TABLE OF CONTENTS

Executive Summary
AP-05 Executive Summary – 24 CFR 91.200(c), 91.220(b) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 PR-05 Lead & Responsible Agencies – 91.200(b) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 AP-10 Consultation – 91.100, 91.200(b), 91.215(l) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 AP-12 Participation – 91.105, 91.200(c) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Expected Resources
AP-15 Expected Resources – 91.220(c) (1,2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Annual Goals and Objectives
AP-20 Annual Goals and Objectives – 91.420, 91.220(c)(3)&(e) . . . . . . . . . . . . . . . . . . . . . . . . . 24

Projects
AP-35 Projects – 91.220(d) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 AP-38 Projects Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 AP-50 Geographic Distribution – 91.220(f) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Affordable Housing
AP-55 Affordable Housing – 91.220(g) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 AP-60 Public Housing – 91.220(h) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 AP-65 Homeless and Other Special Needs Activities – 91.220(i) . . . . . . . . . . . . . . . . . . . . . . . . . 40 AP-75 Barriers to Affordable Housing – 91.220(j) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

AP-85 Other Actions – 91.220(k) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Appendices
Appendix A: Summary of Public Outreach
Appendix B: Maps of Projects
Appendix C: Emergency Solutions Grant Protocols
Appendix D: Budget Breakdown

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3 Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The Consolidated Plan/Annual Action Plan
The City of Garden Grove 2025 -2030 Consolidated Plan is a planning document that identifies and develops a strategy to address critical housing and community development needs that can be addressed through federal funding sources including Community Develo pment Block Grant, HOME Investment Partnership Program (HOME), and Emergency Solutions Grant.

To implement the Consolidated Plan and address the adopted priorities, the City annually prepares an Action Plan to more specifically identify financial resources, priority programs and goals, as well as objectives for the fiscal year.

The Consolidated Plan and Action Plan were prepared using the eCon Planning Suite system developed by the U.S. Department of Housing and Urban Development (HUD). The system prescribes the structure and contents of this document, following HUD's Consolidated Planning regulations.

This Action Plan covers the period beginning July 1, 2026 through June 30, 2027 and focuses on the use of the three federal funding resources (CDBG, HOME, and ESG) as described below.

Community Development Block Grant (CDBG): The primary objective of this program is to develop viable urban communities by providing decent housing, a suitable living environment, and economic opportunities, principally for persons of lower income. CDBG funds are relatively flexible and can be used for a wide range of activities, including housing rehabilitation, homeownership assistance, lead -based paint detection and removal, acquisition of land and buildings, construction or reh abilitation of public facilities (including infrastructure), removal of architectural barriers to housing needs, public services, rehabilitation of commercial or industrial buildings, and loans or grants to businesses. The City of Garden Grove’s estimated annual entitlement of CDBG funds is $1,816,113.

HOME Investment Partnership Program (HOME): The HOME program provides federal funds for the development and rehabilitation of affordable rental and ownership housing for low - and moderate - income households. The program gives local governments the flexibility to fund a wide range of affordable housing activities through housing partnerships with private industry and non-profit organizations. HOME funds can be used for activities that promote affordable rental housing and homeownership by low- and moderate-income households, including building acquisition, new construction and reconstruction, moderate or substantial rehabilitation, homebuyer assistance, and tenant -based rental assistance. The City of Garden Grove’s estimated annual entitlement of HOME funds is $554,847. 298
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4 Emergency Solutions Grant (ESG): The ESG program provides homeless persons with basic shelter and essential supportive services, including rehabilitating or remodeling a building producing new shelter beds, operations and maintenance of a homeless facility, essential supportive services, and homeless prevention. The City of Garden Grove’s annual allocation of ESG funds is $160,024.

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items, or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis, or the strategic plan.

This Consolidated Plan has established the following objectives over the life of the Plan (Program Years 2025-30):
• Expand the City's affordable housing inventory by 5 units through new construction of affordable units for lower income households and 5 units through acquisition/rehabilitation of affordable units for lower income households;
• Provide rehabilitation assistance to 100 single-family homes; • Provide rental assistance to 70 very low- and extremely low-income households through the TBRA program;
• Assist 440 persons/households with homelessness-related issues; • Assist 2,500 persons through the provision of community services; • Provide economic development and employment to approximately 90 jobs; and • Improve low-income neighborhoods through infrastructure and public improvement projects.

3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

The City of Garden Grove continually strives to improve its performance, as well as the performance of its funded agencies.

During FY 202 5-26, the City estimates expending a total of $2,657,840 in HUD grant funds to meet the goals and objectives outlined in the 2025 -2030 Consolidated Plan. The approximate expended amounts by grant are as follows:
• $1,872,282 in CDBG funds on administration, public services, capital projects, homeowner rehabilitation, and business assistance activities;
• $572,007 in HOME funds on administration and the development of affordable housing; and • $213,551 in ESG funds on administration and homeless service activities, which includes $48,577 of prior year funding.
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5 CDBG, HOME and ESG funds were targeted in four primary areas:

1. Development of decent and affordable housing;

2. Provision of community and supportive services;

3. Improvement of public facilities and infrastructure; and

4. Expansion of economic opportunities and anti-poverty activities.

The performance of programs and systems are evaluated on a regular basis through Consolidated Annual Performance and Evaluation Reports (CAPERs). A more detailed summary of the City’s evaluation of past performance in previous CAPERs can be viewed on the City’s website at https://ggcity.org/neighborhood- improvement/reports.

4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.

During its development, the Action Plan will be discussed in a publicly noticed Neighborhood Improvement Conservation Committee ( NICC) meeting where opportunity for public comment is provided. The draft plan will be made available for public review between February 25, 2026 and April 14, 2026 on the City's website. Public hearings were held before the NICC on March 2, 2026 and the City Council on April 14, 2026 to solicit public comments on the Draft FY 202 6-27 Action Plan. All meeting locations were accessible to persons with disabilities. The public review period and public meetings/hearings for the Draft FY 2026-27 Action Plan were published in the Orange County News (English), Viet Bao (Vietnamese) and La Opinion (Spanish) on Wednesday, February 25, 2026.

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

Please see Appendix A for summary of public comments.

6. Summary of comments or views not accepted and the reasons for not accepting them N/A

7. Summary
The City of Garden Grove has undertaken diligent and good faith efforts to conduct outreach to all segments of the community that may benefit from the CDBG, ESG, and HOME programs. The City of Garden Grove will continue to concentrate its resources for maximum impact and strive to address the needs, priorities, and goals identified in the 2025-2030 Consolidated Plan and the FY 2026-27 Action Plan. 300
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6 PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
CDBG Administrator GARDEN GROVE Economic Development and Housing Department
HOME Administrator GARDEN GROVE Economic Development and Housing Department
ESG Administrator GARDEN GROVE Economic Development and Housing Department
Table 1 – Responsible Agencies

Narrative
The City’s CDBG, HOME, and ESG programs are administered by the City of Garden Grove Economic Development and Housing Department's Neighborhood Improvement Division.

Program Descriptions
The Community Development Block Grant program (CDBG) was initiated by the Housing and Community Development Act (HCDA) of 1974. The primary objective of the program is to develop viable urban communities by providing decent housing, a suitable living environment, and economic opportunities, principally for persons of low - and moderate -income. Regulations governing the CDBG program also require that each activity undertaken with CDBG funds meet one of the following three broad national objectives:
• Benefit low- and moderate-income persons;
• Aid in the prevention or elimination of slums and blight; and • Meet other community development needs having a particular urgency.

The HOME Investment Partnership Program (HOME) was created by the 1990 National Affordable Housing Act. The HOME program provides federal funds for the development and rehabilitation of affordable rental and ownership housing for low- and moderate-income households, replacing a series of programs previously funded by HUD. The program gives the grantee flexibility to fund a wide range of affordable housing activities through housing partnerships with private industry and non-profit organizations.

The Emergency Solutions Grant program (ESG) provides homeless persons with basic shelter and essential supportive services. ESG funds can be used for a variety of activities, including rehabilitation or remodeling 301
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7 of a building to add new shelter beds, operations and maintenance of a homeless facility, essential supportive services, and homeless prevention.

Consolidated Plan Public Contact Information
Monica Covarrubias, Senior Program Manager
City of Garden Grove
Economic Development and Housing Department
11222 Acacia Parkway, Garden Grove, CA 92840
(714) 741-5788
[email protected]
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8 AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
As part of the Consolidated Plan development, the City undertook a comprehensive outreach program to solicit input from residents and beneficiaries of entitlement programs, and to consult with elected officials, City departments, and various organizations, agencies, and service providers to help inform and develop the priorities and strategies contained in the Garden Grove 2025-2030 Consolidated Plan. The City has continued to keep these lines of communication open during the preparation of the FY 202 6-27 Action Plan.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
Input from residents, ser vice providers, non -profit organizations, religious institutions, other City departments, and partner agencies was gathered through a community survey and public hearings. These views are incorporated into the Garden Grove 202 5-2030 Consolidated Plan and its programs. A total of 140 stakeholders, including, public and assisted housing providers and developers; private and governmental agencies; and health, mental health and service agencies were directly contacted and invited to participate in the planning process for Garden Grove.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The County of Orange Department of Housing and Community Services (HCS) coordinates the County Continuum of Care (CoC) in response to the ongoing ho meless needs in the region. The City participates in the CoC. The CoC consists of local government agencies as well as non -profit agencies that work together to address homeless issues in the region. Funding is provided to local public and non -profit agencies to provide homeless services and shelter. Monthly and quarterly meetings pr ovide an opportunity for networking and working towards the common goal. In addition, the City continues to locally participate in the County of Orange Homeless Count. Participating in these counts provides staff with a firsthand knowledge of homeless need s through direct interaction with potential recipients of homeless services. Data from the homeless count is utilized to determine homeless service ne eds and levels in the City. The NICC is an advisory body to the City Council that promotes citizen awarene ss, involvement, and support for neighborhood improvement and preservation for the community.

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9 Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards f or and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Garden Grove is one of five jurisdictions that receive ESG funds directly within the County of Orange. To this end, the city contributes to the countywide CoC providing funding to:

1. Engage homeless individuals and families living on the street;

2. Improve the number and quality of emergency shelters for homeless individuals and families;

3. Help operate these shelters;

4. Provide essential services to shelter residents;

5. Rapidly re-house homeless individuals and families; and

6. Prevent families/individuals from becoming homeless.

The City allocates the resources to sub-recipients to rehabilitate and operate emergency and transitional shelters, provide essential social services, and prevent homelessness.

The City actively participates in the Orange County CoC by attending meetings focused on establishing performance measures that support the region’s broader goals . Garden Grove provides data for CoC surveys and relies on the CoC’s research and collaborative discussions to identify and address critical gaps in local homeless services. Through this partnership , the City is able to meet community needs by providers and programs that offer emergency and transitional housing as well as homeless prevention services.

The Orange County CoC also serves as the lead agency for the Homeless Management and Information System (HMIS), also referred to as Orange County HMIS. As the HMIS administrator, the CoC sets a uniform data-collection standards for all homeless and at-risk service providers in the region, ensuring consistent client-level and demographic reporting for HUD and for local planning e fforts. All ESG- funded organizations are required to enter data into the Orange County HMIS system. 304
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10 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities 1 Agency/Group/Organization

Affordable Clearing House
Agency/Group/Organization Type

Affordable Housing
What section of the Plan was addressed by Consultation?

Barriers to affordable housing
How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?
This organization provided direct input, helped to identify barriers to affordable housing and actions on how to address these barriers. 2 Agency/Group/Organization

City of Garden Grove
Agency/Group/Organization Type

Police Department – Garden Grove Community Emergency Response Team (CERT)
What section of the Plan was addressed by Consultation?

Hazard Mitigation
How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for The Emergency Operations Manager provided direct input on the primary natural hazards identified in the City and how the City assesses the vulnerability of the housing infrastructure to these hazards, and 305
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11 improved coordination?

participated in a stakeholder interview session for the Garden Grove 2025-2030 Consolidated Plan.
3 Agency/Group/Organization

Thomas House Family Shelter
Agency/Group/Organization Type

Services-homeless
What section of the Plan was addressed by Consultation?

Housing Need Assessment
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?

This organization provided direct input, helped to identify priority needs in the community, and participated in a stakeholder interview session for the Garden Grove 2025-2030 Consolidated Plan.
4 Agency/Group/Organization

211 ORANGE COUNTY
Agency/Group/Organization Type

Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
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12 Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Services-Health
Services-Education
Services-Employment
Service-Fair Housing
Services - Victims
What section of the Plan was addressed by Consultation?

Housing Need Assessment
Public Housing Needs
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Economic Development
Market Analysis
Anti-poverty Strategy
How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?

This organization provided direct input, helped to identify priority needs in the community, and participated in a community workshop for the Garden Grove 2025-2030 Consolidated Plan.
5 Agency/Group/Organization

City of Garden Grove

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13 Agency/Group/Organization Type

Economic Development and Housing Department
Affordable Housing
What section of the Plan was addressed by Consultation?

Barriers to Affordable housing
How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?

Staff provided direct input on the barriers to affordable housing and the challenges identified in the City, staff participated in a stakeholder interview session for the Garden Grove 2025-2030 Consolidated Plan. 6 Agency/Group/Organization

Alzheimer’s Orange County
Agency/Group/Organization Type

Services-Senior Citizens
Services – non homeless special needs
Services – Persons with Disabilities
What section of the Plan was addressed by Consultation?

Non-Homeless Special Needs
How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?

This organization provided direct input, helped to identify priority needs in the community, and participated in a community workshop for the Garden Grove 2025-2030 Consolidated Plan.
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14 7 Agency/Group/Organization

Upwards
Agency/Group/Organization Type

Services-Children
Services-Education
Services-Employment
Service-Families

What section of the Plan was addressed by Consultation?

Housing Need Assessment
Economic Development
Market Analysis
Anti-poverty Strategy
How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?
This organization provided direct input, helped to identify priority needs in the community, and participated in a community workshop for the Garden Grove 2025-2030 Consolidated Plan.

Table 2 – Agencies, groups, organizations who participated

Identify any Agency Types not consulted and provide rationale for not consulting No agency or organization was excluded from the consultation process.

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15 Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
City of Garden Grove Housing
Element (2021-2029)
City of Garden Grove Community
Development Department
The Housing Element serves as a policy guide to help the City meet existing and future housing needs. Both the Consolidated Plan and the Housing Element share common goals that address housing- related issues in the community.

Economic Development
Strategic Plan, 2021
City of Garden Grove Office of
Economic Development
The City of Garden Grove 2021 Economic Development Strategic Plan is a baseline assessment of existing conditions that drive economic investment and outlines strategic recommendations to address the community’s economic issues and opportunities.

Continuum of Care County of Orange The Orange County Point-in-Time count provided homeless data for the Consolidated Plan. The Orange County Ten -Year Plan to End Homelessness Strategic Plan is closely aligned with the goals of the CoC.

Garden Grove is an admin istering agency for CoC and ESG funds in addition to the City's CDBG and HOME allocations.

Garden Grove Proposed
Biennial Budget FY 2023-2025
City of Garden Grove Finance
Department
The Consolidated Plan is aligned with the City's annual budgets. Finance prepares annual strategies and financing to fulfill the Action Plan and by extension the overall Consolidated Plan.

City of Garden Grove HOME-
ARP Allocation Plan (February
2023)
City of Garden Grove Economic
Development and Housing
Department
The plan outlines how the city will use funds from the Home Investment Partnership Program (HOME) — American Rescue Plan Program (HOME- ARP) to address the needs of qualifying populations. The HOME -ARP program provides funding to participating jurisdictions (PJs) t o help reduce homelessness and increase housing stability.

Table 2 – Other local / regional / federal planning efforts

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16 AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting

Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
1 Public Hearing
Non-
targeted/broad
community
See Appendix A
(Neighborhood
Improvement
Conservation
Committee)
See Appendix A See Appendix A
2 Public Hearing
Non-
targeted/broad
community
See Appendix A (City
Council Meeting) See Appendix A See Appendix A
3 Newspaper Ad
Non-
targeted/broad
community
See Appendix A See Appendix A See Appendix A
4 Newspaper Ad
Non-English
Speaking - Specify
other language:

Vietnamese

Non-
targeted/broad
community
See Appendix A See Appendix A See Appendix A
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17 Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
5 Newspaper Ad
Non-
targeted/broad
community
See Appendix A See Appendix A See Appendix A
6 Internet Outreach
Non-
targeted/broad
community
See Appendix A See Appendix A See Appendix A
Table 3 – Citizen Participation Outreach

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18 Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
For the one-year period covering July 1, 2026 through June 30, 2027, the City has planned for the following allocations:

1. CDBG – $1,816,113

2. HOME –$554,847

3. ESG –$160,024
City of Garden Grove does not receive funding under the Housing Opportunities for Persons with AIDS program (HOPWA). In recent years, the levels of CDBG, HOME and ESG funds have been consistent.

Once the annual allocations from HUD are announced, the City will use the budget breakdown that is provided in Appendix E to adjust the funding levels accordingly. Each program on the breakdown shows a percentage of the total awarded funding that each program represents. Once allocations are announced, the City will revise funding levels for CDBG, HOME and ESG according to the percentage s that are represented in Appendix E.

The City anticipates an inconsistent stream of program income throughout the duration of this Action Plan. Over the past five years, program has fluctuated significantly, ranging from approximately $30,000 in one year to more than $90,000 in others. Any program income received will be re-programmed into similar loan activities within the same or comparable programs from which the funds were originally generated.
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19 Program Source of
Funds
Uses of Funds Expected Amount Available Year 2 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income: $
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and Planning
Economic
Development
Housing
Public
Improvements
Public Services
$1,816,113 $200,000 $450,000 $2,466,113

The amount of CDBG
funds available during
the planning period is
based on actual funds
available.

The City receives
approximately $200,000
in program income that
is deposited into a
revolving loan fund for
economic development
activities.
$450,000 in
unexpended prior year
resources will be carried
over to account for
adjustments to
allocation amounts.
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20 HOME public -
federal
Acquisition
Homebuyer
assistance
Homeowner rehab
Multifamily rental
new construction
Multifamily rental
rehab
New construction
for ownership
TBRA
$554,847 $100,000 $0 $654,847

The amount of HOME
funds available during
the planning period is
based on actual funds
available.

The City anticipates
receiving $100,000 in
HOME program income.

ESG public -
federal
Conversion and
rehab for
transitional housing
Financial Assistance
Overnight shelter
Rapid re-housing
(rental assistance)
Rental Assistance
Services
Transitional housing
$160,024 $0.00 $70,000 $230,024

The amount of ESG
funds available during
the planning period is
based on actual funds
available.
$70,000 in unexpended
prior year resources will
be carried over to fund
additional activities.

Table 5 - Expected Resources – Priority Table

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21 Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The housing and community development needs in the City of Garden Grove exceed the funding available to address them. As a result, the effective and efficient use of limited funds is essential, and leveraging multiple funding sources is often required to meet program objectives. Most activities supported with CDBG, HOME, and ESG funds will be leveraged with a variety of funding sources, including grants from state, federal, and local government; private foundations; capital development funds; general funds; and private contributions of funds or services. For new construction, substantial rehabilitation, and acquisition of affordable housing, the City encourages the use of Low-Income Housing Tax Credits. The City will also utilize Permanent Local Housing Allocation (PLHA) funds to support the production of affordable housing units and will continue to use Low - Moderate Income Housing Trust Fund resources (LMIHTF) to provide supportive services for the HEART program.

ESG and HOME Match Requirements
Federal match requirements apply to the City’s HOME and ESG funds. The HOME program requires that for every HOME dollar spent, the City must provide a 25% match with non- federal dollars. HUD allows the City to use various resources to meet this match requirement. The HOME match obligation may be met with any of the following eligible sources:

I. Cash or cash equivalents from a non-federal source; II. Value of donated land or real property;
III. A percentage of the proceeds of single- or multi- family housing bonds issued by a state, a state instrumentality, or local government;
IV. Value of donated materials, equipment, labor, and professional services; or V. Sweat equity.
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22 According to HOME program guidelines, no more than 25% of the City’s annual match liability may be satisfied through loans to housing projects; however, any excess match generated may be banked and applied toward future program years. The City currently has an excess of match funds from prior years.

Under ESG program requirements, the City must provide a 100% non -federal match for each dollar of ESG funding receive d in a given year. The City of Garden Grove will continue to require its ESG subrecipients to leverage non-federal funds and report their matching contributions in each quarterly performance report. ESG partners may count the following as eligible matching resources:

I. Grants from other sources;
II. Salary paid to staff (not included in the award) to carry out the project of the recipient; III. Time contributed by volunteers; and
IV. The value of any donated material or building, or any lease, calculated using a reasonable method to establish a fair market value.

317

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23 If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan N/A
Discussion
318

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24 Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome
Indicator
1 Provide Decent
and Affordable
Housing
2025 2030 Affordable
Housing
Homeless
Non-Homeless
Special Needs
Citywide Increase, Improve, and
Preserve Affordable
Housing
Promote New
Construction of
Affordable Housing
Provide Rental
Assistance to Alleviate
Cost Burden
CDBG:
$160,000

HOME:
$499,362
Home Repair
Program - 20
Households
New Construction –
1 unit
Acquisition and
Rehabilitation - 1
unit
TBRA (HEART) - 14
Households

2 Address the
Needs of
2025 2030 Homeless Citywide Provide Rental
Assistance to Alleviate
Cost Burden
ESG:
$160,024
Street Outreach - 40
individuals
Emergency Shelter -
319

Annual Action Plan
2026
25 Homeless
Individuals
Promote Programs to
Meet Homeless Needs
40 individuals
Homeless
Prevention – 4
households
Rapid Rehousing - 2
households
$70,000 in
unexpended prior
year resources will
be carried over to
fund additional
activities.
3 Provide
Community and
Supportive
Services
2025 2030 Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
Citywide Preserve and Improve
Existing Supportive
Services
CDBG:
$272,417
200 individuals -
Special Resource
Team
500 individuals -
Senior Center
140 individuals -
Meals on Wheels
18 individuals -
WARP
320

Annual Action Plan
2026
26 4 Address Public
Facilities and
Infrastructure
Needs
2025 2030 Non-Homeless
Special Needs
Non-Housing
Community
Development
Citywide Address Public
Facilities/Infrastructure
Needs
CDBG:
$500,000
4,415 Individuals
Includes $200k in
prior year resources
for a total budget of
$700,000
5 Promote
Economic
Development
and Employment
2025 2030 Non-Housing
Community
Development
Citywide Promote Economic
Development and
Employment
CDBG:
$221,590
10 businesses –
MicroBiz Program

MicroBiz Program
Budget includes:
-$91,590 in
entitlement funds
-$250k in prior year
resources &
-$200k in revolving
loan funds for a
total budget of
$541,590
17 businesses –
Boost+ Program
321

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27 6 Provide for
Planning and
Administration
Activities
2025 2030 Affordable
Housing
Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
Citywide Provide for Necessary
Planning and
Administration
CDBG:
$363,222
HOME:
$55,484

N/A
Table 6 – Goals Summary
Goal Descriptions
1 Goal Name Provide Decent and Affordable Housing
Goal
Description
The City is focused on providing decent and affordable housing through a variety of programs as funding permits.

Programs and activities to accomplish the City’s goal include: new construction of affordable housing; acquisition and/or rehabilitation activities; residential rehabilitation assistance programs; lead-based paint hazard reduction efforts and homeownership assistance.
2 Goal Name Address the Needs of Homeless Individuals
Goal
Description
The City of Garden Grove will continue to use its funds to address homeless needs in the City in a manner that supports the countywide CoC system.
3 Goal Name Provide Community and Supportive Services
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28 Goal
Description
The City will provide for a variety of community and supportive services, with a focus on crime awareness and prevention programs and senior services. Other services may be considered if funding is available. 4 Goal Name Address Public Facilities and Infrastructure Needs Goal
Description
The City will coordinate improvements to public facilities and infrastructure to improve living conditions for low- income residents and neighborhoods.
5 Goal Name Promote Economic Development and Employment Goal
Description
The City will promote greater employment opportunities and support of economic development activities throughout the City.
6 Goal Name Provide for Planning and Administration Activities Goal
Description
The City will continue to administer the CDBG, HOME, and ESG programs in compliance with program regulations and requirements. To ensure the effective use of these limited funds, the City must allocate funding towards planning and monitoring of the programs.

The City complies with state and federal fair housing laws. To achieve fair housing goals, the City has contracted with a fair housing service provider to provide information, mediation, and referrals to residents. Garden Grove will strive to provide and maintain equal housing opportunities for all residents in the City, including special needs residents.
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29 Projects
AP-35 Projects – 91.220(d)
Introduction
The Fiscal Year (FY) 202 6-27 Annual Action Plan represents the second year of the 2025 -2030 Consolidated Plan and addresses the HUD consolidated planning requirements for the CDBG, HOME and ESG programs. This process consolidates multiple application requirements into a single submission. The Five -Year Consolidated Plan ou tlines proposed strategies for the expenditures of CDBG, HOME, and ESG funds to provide a suitable living environment by supporting safer, more livable neighborhoods and increasing participation of lower -income residents throughout the City of Garden Grove.

The Consolidated Plan further outlines how the expenditure of federal funds will be used to expand housing opportunities, reinvest in deteriorating neighborhoods; preserve and improve the existing affordable housing stock ; increase the availability of affordable housing; expand supportive housing for persons with special needs; prevent homelessness; and assist individuals and families in transitioning from homelessness to permanent housing. In addition, the Action Plan identifies strategies to expand economic opportunities through employment that supports self-sufficiency wages; homeownership opportunities; development activities that promote long- term community sustainability; and programs that empower lower -income persons to achieve self-sufficiency.

In Program year 2026-2027, the City will address the above priorities by funding the following:

Projects
# Project Name
1 Administration and Planning
2 Public Services
3 Public Facilities and Infrastructure
4 Affordable Housing
5 Owner-Occupied Housing Rehabilitation
6 Economic Development and Employment
7 ESG 26
Table 7 – Project Information

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30 Describe the reasons for allocation priorities and any obstacles to addressing underserved needs.

The lack of adequate funding creates an obstacle when funding projects to serve the needs of the community. Affordable housing activities are especially difficult to address the underserved, since funding is a challenge.

AP-38 Project Summary
Project Summary Information
1 Project Name Administration and Planning
Target Area Citywide
Goals Supported Provide for Planning and Administration Activities Needs Addressed Provide for Necessary Planning and Administration Funding CDBG: $363,222
HOME: $55,484
Description Provide for necessary planning and administration activities to address housing and community development needs in the City.

Target Date 6/30/2027
Estimate the
number and type
of families that
will benefit from
the proposed
activities
N/A
Location
Description
N/A
Planned Activities Planning and public participation, contract design, management and monitoring, financial administration, and HUD communication to administer the City's CDBG and HOME programs. Garden Grove will strive to provide and maintain equal housing opportunities for all residents in the City, including special needs residents.
2 Project Name Public Services
325

Annual Action Plan
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31 Target Area Citywide
Goals Supported Provide Community and Supportive Services Needs Addressed Preserve and Improve Existing Supportive Services Funding CDBG: $272,417
Description Senior Center Services ($145,289) - Provide one or more programs for seniors at the H. Louis Lake Senior Center. Programs include recreation and socialization, daily lunch, nutrition health education, and support for seniors.

Special Resource Team ($57,128) - The Police Department's Special Resource Team is responsible for providing response and outreach to homeless individuals. The main goal for the Special Resource Team is to get the homeless residents the services they need to get off of the streets. Fund ing this organization will enhance safety in lower-income areas.

Workforce Activation and Readiness Program (WARP) ($50,000) – is an employment development program that provides residents with the tools and skills they need to secure and maintain gainful employment. The employment development services will be offered by Stand Up For Kids.

Meals on Wheels ($ 20,000) - Provide raw food for congregate meals to Garden Grove residents citywide.

Target Date 6/30/2027
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Senior Center Services - 500 individuals
Special Resource Team – 200 referrals
WARP – 18 individuals
Meals on Wheels - 140 individuals
Location
Description

Senior Center Services - 11300 Stanford Avenue, Garden Grove, CA 92840 Special Resource Team - Citywide
WARP – Citywide
Meals on Wheels – Citywide
Planned Activities Special Resource Team - The Police Department's Special Resource Team is responsible for providing response and outreach to homeless individuals. The 326

Annual Action Plan
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32 main goal for the Special Resource Team is to connect the homeless residents with services they need to transition off the streets. Funding this organization will enhance safety in lower-income areas.

Senior Center Services - Provide one or more programs for seniors at the H.

Louis Lake Senior Center. Programs include recreation and socialization, daily lunch, nutrition health education, and support for seniors.

Meals on Wheels - Provide raw food for congregate meals to Garden Grove residents citywide.
3 Project Name Public Facilities and Infrastructure
Target Area Near intersection of Banner Drive and Rockinghorse Road Goals Supported Address Public Facilities and Infrastructure Needs Needs Addressed Address Public Facilities/Infrastructure Needs Funding CDBG: $500,000
Description There are a series of local streets located east of central Garden Grove that need either rehabilitation or reconstruction. The project area is defined by the perimeter created by Trask Avenue on the south, Harbor Boulevard on the east, Banner Drive on the north and Newhope Street on the west. The undertaking entails rehabilitating street improvements with the public right- of-way. The proposed street improvements are comprised of slurry sealing existing pavement; grinding 2” of existing and installing new asphalt pavement, and adjusting existing utility covers to the new grade of the roadway. Dig-outs of existing pavement and replacement at various locations are also included. Additionally, the project scope includes the construction of ADA ramps and minor c oncrete improvements. These strategies will restore these streets to like new condition. There will be no ground disturbance of natural, undisturbed areas nor disturbance of existing buildings associated with implementing the proposed project. The project
will not result in
expansion of the street, curb, or sidewalk footprint. This project will be funded with prior year resources in the amount of $200,000 bringing the total budget for this project to $700,000.

Target Date 6/30/2027
Estimate the
number and type
of families that
Rockinghorse Road Infrastructure Project - Low/Mod Income Individuals Assisted: 4,415 individuals
327

Annual Action Plan
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33 will benefit from
the proposed
activities
Location
Description
13331 Rockinghorse Road
Planned Activities Rockinghorse Road Project - CDBG funds will be used to rehabilitate local residential streets at Rockinghorse Road
4 Project Name Affordable Housing
Target Area Citywide
Goals Supported Provide Decent and Affordable Housing
Needs Addressed Increase, Improve, and Preserve Affordable Housing Funding HOME: $499,362
Description New Construction of Affordable Housing ($ 124,681) - Facilitate predevelopment of new housing projects.

Acquisition/Rehabilitation of Affordable Housing ($124,681) - Dedication of affordable rental housing units in exchange for financial assistance for developers to acquire and/or rehabilitate properties.

Interval House HEART ($250,000) - Interval House will be funded at $250,000 of FY 2 6-27 HOME funding that will assist approxim ately 14 extremely low- income residents.

Target Date 6/30/2027
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Tenant Based Rental Assistance - 14 households
Location
Description
Citywide
328

Annual Action Plan
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34 Planned Activities New Construction of Affordable Housing - Facilitate predevelopment of new housing projects.

Acquisition/Rehabilitation of Affordable Housing - Dedication of affordable rental housing units in exchange for financial assistance for develo pers to acquire and/or rehabilitate properties.

Tenant Based Rental Assistance - TBRA for extremely low-income individuals and families.
5 Project Name Owner-Occupied Housing Rehabilitation
Target Area Citywide
Goals Supported Provide Decent and Affordable Housing
Needs Addressed Increase, Improve, and Preserve Affordable Housing Funding CDBG: $160,000
Description Home Repair Program ($160,000 CDBG) - The program provides a grant of up to $5,000 for minor home repairs including: plumbing, electrical, energy conservation activities, accessibility improvements, security and safety improvements, exterior refurbishing, and painting to eligible lower income homeowners. Unexpended program funds will be carried over to assist additional low-income residents.

Target Date 6/30/2027
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Home Repair Program - 20 households served
Location
Description
Citywide
Planned Activities Home Repair Program - The program provides a grant of up to $5,000 for minor home repairs including: plumbing, electrical, energy conservation activities, accessibility improvements, security and safety improvements, exterior refurbishing, and painting to eligible lower-income homeowners. 329

Annual Action Plan
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35 6 Project Name Economic Development and Employment
Target Area Citywide
Goals Supported Promote Economic Development and Employment Needs Addressed Promote Economic Development and Employment Funding CDBG: $221,590
Description Boost Program ($130,000) – This is the second year the City is funding the Boost Program to support local childcare providers serving low -income families by providing technical assistance and support to microenterprise businesses in Garden Grove.

MicroBiz Program ($91,590) - The MicroBiz Program is designed to stimulate economic growth and job creation for micro -businesses in the community.

The Program provides one -on-one technical assistance and support to help each participating micro-business improve operations and increase capacity.

This budget in cludes $91,590 in entitlement funds, $250k in prior year resources & $200k in revolving loan funds for a total budget of $541,590.

Target Date 6/30/2027
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Boost Program – 17 businesses
MicroBiz Program –10 businesses

Location
Description
Citywide
Planned Activities Support local businesses with and technical assistance and financial support. 7 Project Name ESG 26 Garden Grove
Target Area Citywide
Goals Supported Address the Needs of Homeless Individuals Needs Addressed Promote Programs to Meet Homeless Needs Funding ESG: $160,024
330

Annual Action Plan
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36 Description Emergency Solutions Grant - Provide street outreach, emergency shelter, rapid rehousing and homeless prevention services to the extremely low income population in Garden Grove. Approximately, $70,000 in unexpended prior year resources will be carried over to fund additional activities.

Target Date 6/30/2027
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Tenant-based rental assistance / Rapid Rehousing - 2 Households Assisted Homeless Person Overnight Shelter – 40 Persons Assisted Homelessness Prevention – 4 Households Assisted
Other – 40 Other
Location
Description
Citywide
Planned Activities

Provide street outreach, emergency shelter, rapid rehousing and homeless prevention services to the extremely low-income population in Garden Grove.

Administration - $12,001
Administration Total (7.5% Cap) - $12,001
Street Outreach - $45,000
Emergency Shelter - $45,000
Shelter and Outreach Total - $90,000
Homeless Prevention - $56,525 ($20,137 in prior year funds) Rapid-Rehousing - $53,750 ($36,915 in prior year funds) Homeless Management and Information Systems - $4,800

331

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37 AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City has not designated specific target areas for the investment of CDBG funds. Appendix C includes a map of block groups illustrating HUD’s definition of lower-income areas identifies as block groups in which at least 51% of the residents have incomes at or below 80% of the Area Median Income (AMI). Investments in housing and community development activities that serve special needs populations and primarily lower- income residents will be made throughout the City. Housing assistance will be available to all income-qualified households citywide.

Geographic Distribution
Target Area Percentage of Funds
Citywide 59%
Table 8 - Geographic Distribution

Rationale for the priorities for allocating investments geographically The majority of the C ity of Garden Grove qualifies as a low - and moderate-income area. G iven the extensive needs throughout the community, the City has not designated any specific neighborhoods for targeted investment of CDBG and HOME funds. Instead, projects are evaluated on a case -by-case basis, taking into account emergency needs, cost effectiveness, feasibility, and the availability of other funding sources to address identified priorities.

Discussion
Refer to discussion above.
332

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38 Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
The City plans to utilize HOME and CDBG funds to support its authorized housing activities, including the Home Repair Program and the acquisition and rehabilitation of affordable housing units.

One Year Goals for the Number of Households to be Supported Homeless 14
Non-Homeless 20
Special-Needs 0
Total 34
Table 9 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 14
The Production of New Units 0
Rehab of Existing Units 20
Acquisition of Existing Units 0
Total 34
Table 10 - One Year Goals for Affordable Housing by Support Type

Discussion
Refer to responses above

333

Annual Action Plan
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39 AP-60 Public Housing – 91.220(h)
Introduction
The City of Garden Grove Housing Authority receives federal funds to facilitate the housing needs of persons from low-income households. The City does not operate or own public housing units.

However, it disseminates rental assistance through the Section 8 vouchers. The City is currently serving approximately 2,442 households through the rental assistance program.

Actions planned during the next year to address the needs to public housing Not Applicable. The City of Garden Grove does not operate any public housing units.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
Not Applicable. The City of Garden Grove does not operate any public housing units.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not Applicable. The City of Garden Grove does not operate any public housing units.

Discussion
Refer to responses above
334

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40 AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
Homeless prevention services have been identified as a high priority need in the 2025 -2030 Consolidated Plan. The City plans to address the needs of homeless individuals and those at risk of homelessness through allocation of ESG funds to support local efforts that prevent and address homelessness. The City of Garden Grove administers the Homeless Emergency Assistance Rental Transition (HEART) Program, which forms part of the Comprehensive Four-Point Approach to End Homelessness. T hrough HEART, a portion of a household’s rent (including security and utility deposits) is paid while offering services to achieve self-sufficiency. The program aims to assist 14 households over a 12 -month period. The City will also continue to participate in the Orange County Continuum of Care System for the Homeless.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
During FY 202 6-27, the City plans to fund street outreach services to reach out to unsheltered homeless people; connect them with emergency shelter, housing or critical services; and provide urgent non-facility-based care to unsheltered homeless people who are unwilling or unable to access emergency shelter, housing or an appropriate health facility.

Addressing the emergency shelter and transitional housing needs of homeless persons The City actively participates in the Orange County CoC by attending meetings to discuss how to establish performance measures that benefit the broader goals of the region. Consistent with the objectives of the Countywide CoC, the City's Neighborhood Improvement Division has developed several strategies to address homelessness. Some of the tasks recently undertaken by the City include:

1. Point in Time Survey conducted by the County of Orange and City Net;

2. Development of a brochure for homeless persons that includes an inventory of local community resources; and

3. Collaborating with ESG entitlement jurisdictions within the County of Orange to discuss issues, concerns, and best practices for meeting the needs of the homeless population.

In addition, the City addresses the emergency and transitional housing needs of homeless persons through allocation of its ESG funds. The City of Garden Grove will provide funding to 335

Annual Action Plan
2026
41 Interval House, which provides domestic violence shelter and support services to victims of domestic violence. The City’s street outreach service prov ider, Volunteers of America of Los Angeles (VOALA), will also connect homeless individuals and families to local shelters and service providers.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City plans to fund Interval House to provide short to medium term rental assistance for up to 24 months, including up to six months of rental arrears, to homeless individuals and families.

Participants will be placed in permanent housing while receiving services designed to increase their income. In addition, Interval House will provide housing relocation and stabilization services, case management, legal services for housing needs, and credit repair assistance.

All services are designed to seamlessly transition clients into suitable and stable permanent housing.

Interval House advocates specialize in assisti ng clients with housing search and placement through established operational agreements with over 40 landlords. Clients may be immediately housed in local CoC shelters or may access emergency homeless assistance through social services while searching for permanent housing. All ineligible applicants are offered resources through 2-1-1 County.

As part of the efforts to provide housing for individuals experiencing homelessness and those at risk of homelessness, the City of Garden Grove will award HOME & HOME -ARP funds to service providers who provide rental assistance through the HEART Program. Currently , two non-profit service providers, Interval House and Illumination Foundation, administer the program. The goal is to assist households over a 12-month period through providing a portion of their rent, including security and utility deposits , while offering supportive services to help them achieve self - sufficiency.

Additionally, the City is expanding services for children in the Garden Grove Unified School District who are on the McKinney -Vento list by providing rental assistance and wrap around services. Interval House is anticipated to provide 6 households with rapid rehousing and homeless prevention assistance in FY 2026-27.

Helping low-income individuals and families avoid becoming homeless, especially extremely 336

Annual Action Plan
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42 low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care faci lities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs
Interval House will provide homeless prevention and rapid rehousing services in Garden Grove Unified School District (GGUSD ). Interval House coordinates services with GGUSD’s McKinney - Vento Liaisons to ensure that the most vulnerable are served, eligible households will be those at imminent risk of homelessness, who fall at or below 30% AMI, and have been served a notice of eviction. There will also be continued rental assistance for persons experiencing homelessness and those at risk of being homeless through the HEART Program that VOALA and Interval House administers. The HEART Program is part of Garden Grove’s Comprehensive Four-Point Approach to End Homelessness, which provides rental assistance for persons who are homeless, and those at risk of homelessness. In addition, while receiving services, case managers from VOALA and Interval House will meet with the household receiving assistance regularly to encourage accomplishments of goals, money savings, and debt payoffs.

Discussion
Refer to responses above

337

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43 AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Development Fees - The fees the City c harges to process and review plans for residential developments may increase the cost of building affordable housing in the jurisdiction. This may, in turn, affect rents, which may become fair market rents.

Development Review and Permit Processing - The review process for building permits can be a constraint to housing development if they plac e an undue burden on the developer. The longer housing projects take to be built or rehabilitated, the higher the development or rehabilitation cost may become. This could also affect the affordable housing stock due to conversion to market rents.

Environmental Review Process - Environmental factors such as the presence of sensitive biological resources and habitats or geological hazards can constrain residential development in a community by increasing costs and reducing the amount of land suitable for housing construction
Legislative Barriers - AB 1482 legislation was voted into law to prevent arbitrary rental increases on lower-income households. However, due to the 85 -day waiting period before the law came into effect on the 1st of January 2020, many tenants were given eviction notices so that their homes could be converted to market rents.

Financing - Economic conditions and national policies determine interest rates for borrowing money for residential developments as well as mortgage rates. This affects the ability to purchase or rehabilitate housing due to increased costs.

Infrastructure Constraints - Public facilities, particularly drainage and sewage, need to be updated and expanded constantly to accommodate the growing number of housing units.

Deficiency in sewer capacity, as well as land designations for this essential infrastructure, reduces land that is available for housing development.

Environmental Constraints - The City of Garden Grove is located in a region with a seismic activity that may hinder the development of housing within certain areas. However, it is not located within an Alquist -Priolo Special Study Zone that would affect housing production. The Alquist - Priolo Earthquake Fault Zoning Act of 1972 prevents the construction of buildings used for human occupancy on the surface trace of active faults. The Act prohibits new construction of houses in California within these zones unless a comprehensive geologic investigation shows that the fault 338

Annual Action Plan
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44 does not pose a hazard to the proposed structure.

The City of Garden Grove is within a flood zone, according to The Federal Emergency Management Agency (FEMA) maps. According to FEMA, the term "100-year flood" refers to the flood elevation level that has a 1% chance of being equaled or exceeded each y ear. There is a need for additional investment in flood prevention when developing residential units.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
The City of Garden Grove has instituted additional actions aimed at reducing the impact of th e public sector role in housing costs. City efforts to remove barriers to affordable housing include:
● When feasible, consider reducing, waiving, or deferring development fees to facilitate the provision of affordable housing.
● Periodically review and revise City development standards to facilitate quality housing that is affordable to lower and moderate-income households. ● Monitor all regulations, ordinances, departmental processing procedures and fees related to the rehabilitation and/or construction of dwel ling units to assess their impact on housing costs.
● Density bonuses for affordable projects; and
● Continued assessment of existing policies, procedures, and fees to minimize unnecessary delays and expenses to housing projects.

As a condition of receiving federal funding for the CDBG and HOME programs, cities must certify that it will affirmatively further fair housing as required by the Fair Housing Act. The Act includes policies that ensure that persons are not denied equal opportunities in connection with housing because of their race, color, national origin, religion, disability, sex, or familial status. In compliance, prior to the start of each Consolidated Plan period, Orange County prepares an Analysis of Impediments (AI) in collaboration with the City of Garden Grove as well as other cities throughout the County. The AI has identified any potential impediments to fair housing and has established a Fair Housing Action Plan to outline steps to overcome any identified impediments.

Discussion:

Refer to response above

339

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45 AP-85 Other Actions – 91.220(k)
Introduction:

This section discusses the City’s efforts in addressing underserved needs, expanding and preserving affordable housing, reducing lead -based paint hazards, and developing institutional structure for delivering housing and community development activities.

Actions planned to address obstacles to meeting underserved needs The major obstacle to addressing underserved needs is the lack of adequate funding, especially for affordable housing activities. With reduced state and federal funding levels, the City's ability to address the extensive needs in the community is seriously compromised. The City will strive to leverage available funds to overcome obstacles in meeting underserved needs. The City continues to use its 2021-2029 Housing Element, which includes a commitment to pursue state, federal, and other funding opportunities to increase the supply of safe, decent, affordable housing in Garden Grove for lower -income households (including extremely low -income households), which includes: senior citizens, disabled, homeless, and those at risk of homelessness.

Actions planned to foster and maintain affordable housing The City of Garden Grove has several programs in place to increase and preserve the supply of affordable housing for lower -income households. One of these programs produces affordable housing through the acquisition and rehabilitation of existing housing units, as well as the construction of new units. In the past, the City has partnered with nonprofit organizations and housing developers to accomplish this goal. Increased sustainability of existing single -family housing is accomplished through the provision of grants to low -income residents and senior repairs homes.

Actions planned to reduce lead-based paint hazards
The City has an aggressive policy to identify and address lead-based paint hazards in HUD-funded housing rehabilitation projects. A licensed professional for detecting the presence of lead-based paint first inspects all housing units rehabilitated with federal funds. The City ensures lead -safe work practices are used to perform all rehabilitation where lead -based paint is identified. All homes identified as containing lead paint are tested post-rehabilitation to ensure the hazard has 340

Annual Action Plan
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46 been mitigated.

Actions planned to reduce the number of poverty-level families The City of Garden Grove continues to look for ways to expand economic activities to include all residents, including those at or below the poverty line. In the past, the City has focused on the creation of jobs for low - and moderate-income persons through economic development in the Harbor Boulevard area. In recent years, the MicroBiz Program was implemented as a resource for businesses to create or retain jobs. The p rograms offers financial assistance to for -profit businesses in exchange for hiring or retaining at least one low -income full- time employee. In addition, other essential elements of the City’s anti-poverty strategy include:

1. Section 8 Housing Choice Voucher Program;

2. Housing Choice Voucher Family Self Sufficiency Program;

3. Economic development programs;

4. Workforce Investment Board outreach and training programs;

5. Anti-crime programs;

6. Housing rehabilitation programs;

7. Creation of affordable housing; and

8. Homeless service programs.

Through these programs, the City is working to reduce the number of families living below the poverty line. The goals and strategies contained in this Consolidated Plan aim to fund housing, community development, and community services. In addition, the City will allocate up to 15% of its CDBG funds annually to public service agencies that offer supportive services in an effort to reduce poverty.

Actions planned to develop institutional structure
Successful program implementation requires coordination, both internally and with outside agencies. The City makes changes, as needed, to its staff assignments to address the administrative, planning, and reporting needs of CDBG, HOME, and ESG funds. Project management improvements have included strengthened project eligibility review and staff training of regulatory compliance and procedures. The City of Garden Grove Neighborhood Improvement Division of the Economic Development and Housing Department serves as the lead agency in the administration and compliance of CDBG, HOME, and ESG programs and grant management. The Neighborhood Improvement Division coordinates activities related to CDBG, HOME, and ESG funds, including coordination of internal departments, outside agencies, and 341

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47 grant recipients.

The City's ongoing efforts in its institutional structure include strengthening project designs through negotiating stronger and more specific performance goals for project contracts. This includes ongoing education and technical assistance for program stakeholders including fellow City Departments implementing HUD-funded programs, outside contractors, NICC, City Council, and the public. The City also amended the Citizen Participation Plan to make it more readable and to officially designate the City Council as the public hearing body. Capacity building is another development component within the City's institutional structure. In addition to in-house training and development of improved management systems, the City will continue to participate in all HUD training offered locally. To gather more information, build staff knowledge, and seek regional solutions to regional problems, the City participates in regional ef forts such as the Orange County Continuum of Care for the Homeless.

Actions planned to enhance coordination between public and private housing and social service agencies
Housing, supportive services, and community development activities are delivered by a number of public agencies, nonprofit entities, and private organizations. The City of Garden Grove will continue to function in a coordinating role between local non- profit service providers and other county, state, and federal organizations. To enhance c oordination, the City participates in regional planning groups and forums to foster collaboration with other agencies and organizations.

Through collaboration, the City identifies common goals and strategies to avoid overlaps in services and programs and identify potential for leveraging resources. The City also continues to work with a wide range of public and community social service agencies to address the various needs of the community. The City also utilizes the services of 211 Orange County, whose mission is to help people in the community find the help they need by eliminating the barriers to finding and accessing social services.

Discussion:

Refer to the response above
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48 Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan
0 3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan. 0 5. The amount of income from float-funded activities 0 Total Program Income 0

Other CDBG Requirements

1. The amount of urgent need activities 0

HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section

92.205 is as follows:

The City of Garden Grove does not anticipate using forms of investment beyond what is listed
in Section 92.205.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

The City of Garden grove does not anticipate using HOME funds for home-buyer activities 343

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49 during FY 26-27.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

The City of Garden Grove does not anticipate using HOME funds for home-buyer activities during FY 26-27.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

The City of Garden Grove does not anticipate using HOME funds to refinance existing debt.

5. If applicable to a planned HOME TBRA activity, a description of the preference for persons with special needs or disabilities. (See 24 CFR 92.209(c)(2)(i) and CFR 91.220(l)(2)(vii)).

Not applicable.

6. If applicable to a planned HOME TBRA activity, a description of how the preference for a specific category of individuals with disabilities (e.g. persons with HIV/AIDS or chronic mental illness) will narrow the gap in benefits and the preference is needed to narrow the gap in benefits and services received by such persons. (See 24 CFR 92.209(c)(2)(ii) and

91.220(l)(2)(vii)).

Not applicable.

7. If applicable, a description of any preference or limitation for rental housing projects. (See 24 CFR 92.253(d)(3) and CFR 91.220(l)(2)(vii)). Note: Preferences cannot be administered in a manner that limits the opportunities of persons on any basis prohibited by the laws listed under 24 CFR 5.105(a).

Not applicable.

Emergency Solutions Grant (ESG)
Reference 91.220(l)(4)

1. Include written standards for providing ESG assistance (may include as attachment)

Please see City of Garden Grove Protocols for Administering the Emergency Solutions Grant, 344

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50 included as Appendix C.

2. If the Continuum of Care has established a centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system.

The City of Garden Grove participates in the Orange County Continuum of Care system (CoC).

The Orange County CoC has established the Orange County Homeless Management Information System (HMIS), an online database used by homeless and at -risk service providers that records demographic and service usage data and produces an unduplicated count of the people using those services.

3. Identify the process for making sub -awards and describe how the ESG allocation is available to private nonprofit organizations (including community and faith-based organizations).

The City, along with the cities of Anaheim, Irvine, Santa Ana and the County of Orange, have developed the Orange County ESG Collaborative. During the 5 -year Consolidated Plan cycle, the collaborative conducts an open and competitive Request for Proposal process for making sub-awards.

4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching ou t to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG.

The City consults with the CoC, which has former homeless individuals as members.

Subrecipients who run the shelters and the rapid re-housing programs in the community have former homeless individuals in their organizations who help shape policies and make decisions about services and programs that receive ESG funding.

5. Describe performance standards for evaluating ESG.

The performance standards for evaluating ESG are described in the Protocols for Administration of The Emergency Solutions Grant, included in Appendix C.

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51 Appendix - Alternate/Local Data Sources

1 Data Source Name
2016-2020 ACS 5-Year Estimate
List the name of the organization or individual who originated the data set.

U.S. Census Bureau
Provide a brief summary of the data set.

The American Community Survey (ACS) is a mandatory, ongoing statistical survey that samples a small percentage of the population every year.

What was the purpose for developing this data set?
The American Community Survey (ACS) gives communities the current information they need to plan investments and services.

Provide the year (and optionally month, or month and day) for when the data was collected.

The American Community Survey collects data on an ongoing basis, January through December, to provide every community with the information they need to make important decisions.

New data is released every year, in the form of estimates, in a variety of tables, tools, and analytical reports.

Briefly describe the methodology for the data collection.

See http://www.census.gov/acs/www/methodology/methodology_main/ Describe the total population from which the sample was taken.

See http://www.census.gov/acs/www/methodology/sample_size_and_data_quality/ Describe the demographics of the respondents or characteristics of the unit of measure, and the number of respondents or units surveyed.

See http://www.census.gov/acs/www/
2 Data Source Name
2024 Orange County Homeless Count & Survey Report
List the name of the organization or individual who originated the data set.

County of Orange, OC Community Services
OC Partnership
Focus Strategies
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52 Provide a brief summary of the data set.

Once every two years, Orange County undertakes an effort to enumerate all of the sheltered and unsheltered homeless people within the county in a given twenty -four hour period. This effort, known as the Homeless Point In Time Count, is congressionally mandated for all communities that receive U.S. Department of Housing and Urban Development (HUD) funding for homeless programs.

HUD’s requirement includes a count of both sheltered and unsheltered homeless people, as well as the incidence of certain subpopulation characteristics among the homeless population. HUD requires that the Count be conducted during the last ten days in January.

The sheltered portion of the count is extracted from data in the County’ s Homeless Management Information System (HMIS), operated by OC Partnership, and includes all persons who occupied a shelter or transitional housing bed on the night of the count. The unsheltered portion of the count is based on a morning count and survey.

What was the purpose for developing this data set?
The results of the count and survey allow for a better understanding of who is experiencing homelessness in Orange County. At its core, the count provides data as required by HUD to enumerate and describe the homeless population in the community.

Provide the year (and optionally month, or month and day) for when the data was collected.

January 22, 2024
Briefly describe the methodology for the data collection.

The 2024 Orange County Point in Time (PIT) count uses a public places count with sampling methodology, which is one of only two methodologies appropriate for a jurisdiction of the size and urbanization of Orange County. The public places with sampling methodology counts visibly homeless people in public places and then applies a statistical formula to account for the geography not visited on the morning of the count. This count integrated an interview with counted people to extrapolate characteristics of the unsheltered population.

Concurrent with the count, surveys were administered to counted persons (adults only) who were awake, willing, and able to participate. The survey collected additional information on where the respondent was living, demographics for the respondent and his/her fa mily, disabilities, and the length of time that the person has been homeless.

Describe the total population from which the sample was taken.

The Point in Time population is broken down by household type and by those that are sheltered and are unsheltered . Sheltered persons are those staying in an emergency shelter, transitional housing site or Safe Haven site (a specific type of program; Orange County has no designated Safe Haven programs.) the night before the unsheltered count. Data for those sheltered persons comes from the Homeless Management Information System (HMIS) or from surveys provided by shelters and transitional housing programs not participating in HMIS. 347

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53 Describe the demographics of the respondents or characteristics of the unit of measure, and the number of respondents or units surveyed.

The 2024 PIT provides demographic data on age, gender, race and ethnicity of homeless population and subpopulations. During the PIT, 7,322 homeless persons were surveyed. 3 Data Source Name
2024 Point in Time Summary Veterans for CA-602
List the name of the organization or individual who originated the data set.

Orange County Homeless Management Information System
Provide a brief summary of the data set.

HMIS is an online database used by homeless and at-risk service providers that records demographic and service usage data and produces an unduplicated count of the people using those services.

What was the purpose for developing this data set?
The count is conducted to understand homelessness in the community in order to end it. This “Point-in-Time” count provides vital information that guides and shapes the way we approach and solve homelessness in Orange County.

Provide the year (and optionally month, or month and day) for when the data was collec ted.

January 24, 2024
Briefly describe the methodology for the data collection.

The Point in Time (PIT) count is a biannual tally of people without a home on a particular night.

Describe the total population from which the sample was taken.

This is a Sheltered-Only count.

Describe the demographics of the respondents or characteristics of the unit of measure, and the number of respondents or units surveyed.

Veterans
4 Data Source Name
2024 Point in Time Summary Homeless Populations
List the name of the organization or individual who originated the data set.

Orange County Homeless Management Information System
Provide a brief summary of the data set.

HMIS is an online database used by homeless and at -risk service providers that records demographic and service usage data and produces an unduplicated count of the people using those services.
348

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54 What was the purpose for developing this data set?
The count is conducted to understand homelessness in the community in order to end it. This “Point-in-Time” count provides vital information that guides and shapes the way we approach and solve homelessness in Orange County.

Provide the year (and optionally month, or month and day) for when the data was collected.

January 24, 2024
Briefly describe the methodology for the data collection.

The Point in Time (PIT) count is a biannual tally of people without a home on a particular night.

Describe the total population from which the sample was taken.

This is a Sheltered-Only county.

Describe the demographics of the respondents or characteristics of the unit of measure, and the number of respondents or units surveyed.

Demographic information of homeless populations.
5 Data Source Name
HUD's 2044 CoC HAP Housing Inventory Count Report
List the name of the organization or individual who originated the data set.

Santa Ana/Anaheim/Orange County CoC
Provide a brief summary of the data set.

Continuum of Care (CoC) Homeless Assistance Programs Housing Inventory Count Reports provide a snapshot of a CoC’s HIC, an inventory of housing conducted annually during the last ten days in January, and are available at the national and state level, as well as for each CoC.

What was the purpose for developing this data set?
The reports tally the number of beds and units available on the night designated for the count by program type, and include beds dedicated to serve persons who are homeless as well as persons in Permanent Supportive Housing. New for this year, the reports also include data on beds dedicated to serve specific sub-populations of persons.

Provide the year (and optionally month, or month and day) for when the data was collected.

January 2024
Briefly describe the methodology for the data collection.

Please see the HUD website.

Describe the total population from which the sample was taken.

The Housing Inventory Count is an assessment of the capacity of homeless facilities and the intended target population.
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55 Describe the demographics of the respondents or characteristics of the unit of measure, an d the number of respondents or units surveyed.

HUD’s point-in-time count does not include persons or beds in Permanent Supportive Housing as currently homeless.

**Other Permanent Housing (OPH) - consists of PH - Housing with Services (no disability required for entry) and PH - Housing Only, as identified in the 2024 HMIS Data Standards.

Family Units and Family Beds categories include units and beds for households with one adult and at least one child under age 18.

Chronic Beds include beds in Permane nt Supportive Housing dedicated to serve chronically homeless persons.

Veteran Beds and Youth Beds, respectively, include beds dedicated to serving homeless veterans and their families, and beds dedicated to housing homeless youth aged 24 and younger.

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56 Appendix A

SUMMARY OF PUBLIC OUTREACH

351

NOTICE OF PUBLIC COMMENT PERIOD AND PUBLIC HEARING
FOR PROPOSED FY 2024-25 ACTION PLAN

FOR USE OF HUD FUNDS

GARDEN GROVE NEIGHBORHOOD IMPROVEMENT AND CONSERVATION

COMMISSION
AND

GARDEN GROVE CITY COUNCIL

The City of Garden Grove is an Entitlement City for the U.S. Department of Housing and Urban Development's (HUD) Community Development Block Grant, HOME Investment Partnership Act, and Emergency Solutions Grant.

On March 4, 2024, at 6:30 p.m., the Garden Grove Neighborhood Improvement and Conservation Commission will hold a Public Hearing in the Council Chambers of the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, to consider the Fiscal Year (FY) 2024-25 Action Plan, covering the period o f July 1, 2024, through June 30, 2025. This Action Plan will allocate approximately $3 million in new HUD funds.

On April 9, 2024, at 6:30 p.m., the City Council will also hold a Public Hearing in the Community Meeting Center, 11300 Stanford Avenue, Garden Grove, to consider the FY 2024-25 Action Plan.

Opportunity for Public Review and Comment

From February 23, 2024 through April 9, 2024, the City’s FY 2024-2025 Action Plan will be available for public review at the following location:

Please visit the City’s website at https://ggcity.org/neighborhood- improvement/reports to review the FY 2024-25 Action Plan, and please submit comments electronically to Dana Yang at [email protected].

The Economic Development and Housing Department will accept written and verbal comments until 3:00 p.m. on April 9, 2024. Please direct any questions or comments to Dana Yang, at (714) 741-5131 or by email at [email protected].

/s/ Teresa Pomeroy
City Clerk

Dated: 2/16/24
Publish: 2/23/24

352
AVISO DE AUDIENCIA PÚBLICA
REFERENTE AL PLAN DE ACCIÓN PROPUESTO PARA EL AÑO FISCAL 2024-2025

PARA EL USO DE FONDOS DE HUD

COMISIÓN DE MEJORIA Y CONSERVACIÓN DE VECINDARIOS DE GARDEN GROVE Y

CONSEJO MUNICIPAL DE GARDEN GROVE

La ciudad de Garden Grove es una ciudad habilitada para la Subvención en Bloque para el Desarrollo Comunitario (CDBG), la Ley de Asociación de Inversión HOME (HOME) y la Subvención para Soluciones de Emergencia (ESG) del Departamento de Vivienda y Desarrollo Urbano de los EE.UU. (HUD).

El 4 de marzo del 2024, a las 6:30 p .m., la Comisión de Conservación y Mejoramiento del Vecindario de Garden Grove llevará a cabo una Audiencia Pública en la Cámara del Consejo del Centro de Reuniones Comunitarias, 11300 Stanford Avenue, Garden Grove, para considerar el Plan de Acción del año fiscal 2024-25, que abarca el período del 1 de julio de l 2024 al 30 de junio del 2025. Este Plan de Acción asignará aproximadamente $3 millones en nuevos fondos de HUD.

El 9 de abril del 2024, a las 6:30 p.m., el Concejo Municipal también llevará a cabo una Audiencia Pública en el Centro de Reuniones Comunitarias, 11300 Stanford Avenue, Garden Grove, para considerar el Plan de Acción del año fiscal 2024-25.

Oportunidad de Revisión y Comentarios Públicos
Desde el 23 de febrero del 2024 al 9 de abril del 2024, el Plan de Acción de la ciudad para el año fiscal 2024-2025 estará disponible para revisión pública en la siguiente ubicación:

Por favor v isite el sitio web de la ciudad en https://ggcity.org/neighborhood- improvement/reports para revisar el Plan de A cción del año fiscal 2024-2025 y envíe sus comentarios electrónicamente a Monica Covarrubias en [email protected].

El Departamento de Vivienda y Desarrollo Económico aceptará comentarios escritos y verbales hasta las 3:00 p.m. el 9 de abril del 2024. Dirija cualquier pregunta o comentario a Monica Covarrubias, al (714) 741-5788 o por correo electrónico a [email protected].

/s/ Teresa Pomeroy
City Clerk

Con fecha de: 2/16/24
Publicar: 2/23/24

353
THÔNG BÁO BUỔI ĐIỀU TRẦN CHO CÔNG CHÚNG
VỀ KẾ HOẠCH HÀNH ĐỘNG ĐỀ NGHỊ CHO NIÊN KHÓA 2024-25 VỀ
VIỆC DÙNG QUỸ HUD

ỦY BAN BẢO TRÌ VÀ CẢI THIỆN KHU XÓM GARDEN GROVE
VÀ
HỘI ĐỒNG THÀNH PHỐ GARDEN GROVE

Thành phố Garden Grove là một Thành Phố Đặc Quyền thuộc Ban Phát Triển Gia Cư và Đô Thị (HUD) Hoa Kỳ, Trợ Cấp Khu Phố Phát Triển Cộng Đồng (CDBG), Đạo Luật Cộng Tác Đầu Tư HOME (HOME), và các chương trình Trợ Cấp Giải Pháp Khẩn Cấp (ESG).

Vào ngày 4 tháng Ba, 2024, lúc 6:30 chiều, Ủy Ban Bảo Trì và Cải Thiện Kh u Xóm Garden Grove sẽ tổ chức một buổi Điều Trần Công Khai tại Phòng Họp Hội Đồng Thành Phố, địa chỉ là 11300 Stanford Avenue, Garden Grove, để xem xét Kế Hoạch Hành Động cho niên khóa 2024-25, áp dụng cho thời kỳ từ 1 tháng Bảy, 20 24, cho tới ngày 30 tháng Sáu, 2025. Kế Hoạch Hành Động này sẽ cấp khoảng $3 triệu cho quỹ HUD mới.

Vào ngày 9 tháng Tư, 2024, lúc 6:30 chiều, Hội Đồng Thành Phố cũng sẽ tổ chức một buổi Điều Trần Công Khai tại Phòng Họp Hội Đồng, địa chỉ là 11300 Stanford Avenue, Garden Grove, để xem xét Kế Hoạch Hành Động cho niên khóa 2024-25.

Cơ Hội cho Công Chúng Xem Duyệt và Góp Ý

Từ ngày 23 tháng Hai, 2024 cho tới ngày 9 tháng Tư, 2024, Kế Hoạch Hành Động đề nghị cho niên khóa 2024-25 sẽ có sẵn để công chúng xem xét tại các địa điểm sau:

Vui lòng truy cập https://ggcity.org/neighborhood-improvement/reports để xem xét sửa đổi AP 2024-2025, và vui lòng gửi ý kiến trực tiếp bằng cách email cho cô Kristy Thai tại [email protected].

Phòng Phát triển Kinh tế và Cơ quan Gia cư sẽ tiếp nhận ý kiến bằng văn bản và lên tiếng góp ý cho đến 3:00 giờ chiều ngày 9 tháng Tư, 2024. Vui lòng liên lạc cô Kristy Thai tại (714) 741-5101 nếu có bất kỳ câu hỏi hoặc nhận xét nào hoặc gởi email đến [email protected].

/s/ Teresa Pomeroy
Thư Ký Thành Phố
Ngày: 16/2/24
Ngày công bố: 23/2/24
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2026
57 Appendix B

SUMMARY OF COMMENTS AND RESPONSES

355
356

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58 Appendix C

PROTOCOLS FOR ADMINSTERING
THE

EMERGENCY SOLUTIONS GRANT

357

City of Garden Grove

Protocols for Administering
The Emergency Solutions Grant

City of Garden Grove

COMMUNITY DEVELOPMENT DEPARTMENT

NEIGHBORHOOD IMPROVEMENT DIVISION
11222 ACACIA PARKWAY
GARDEN GROVE, CA 92840

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OVERVIEW
This document establishes protocols for administering the Emergency Solutions Program (ESG) and replaces previous protocols for the defunc t Emergency Shelter Grants Program. The protocols herein incorporate changes in the ESG program pursuant to the Interim Rule (effective January 4, 2012) , which established the regulations for the Emergency Solutions Grants Program (ESG). Unlike the forme r Emergency Shelter Grants Program that empha sized serving the needs of the homeless in emergency or transitional shelters, the focus of the ESG aims at “assisting people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness” (Interim Rule, Federal Register / Vol. 76, No. 233. p. 75954).

Regulatory Authority. The Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009, was promulgated on May 20, 2009, reauthorized and amended the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371 et seq) consolidating three homeless assistance programs into one grant program and revising the Emergency Shelter Grants program and renaming it as the Emergency Solutions Grants (ESG) program. The HEARTH Act also codifies into law the Continuum of Care planning process.

Effective January 4, 2012, the Homeless Emergency Assistance and Rapid Transition to Housing:

Emergency Solutions Grants Program and Consolidated Plan Conforming Amendments interim rule revised the regulations for the Emergency Shelter Grants program by establishing the regulations for the Emergency Solutions Grants program, which replaced the Emergency Shelter Grants program.

Objectives. The ESG Program provides funding to achieve these objectives:

 Engage homeless individuals and families living on the street;  Improve the number and quality of emergency shelters for homeless individuals and families;  Help operate these shelters;
 Provide essential services to shelter residents,
 Rapidly re-house homeless individuals and families, and  Prevent families/individuals from becoming homeless.

Beneficiary Eligibility
City staff will ensure compliance by subrecipients with the minimum eligibility criteria for ESG beneficiaries:
 For e ssential services related to street outreach, beneficiaries must meet the criteria under paragraph (1)(i) of the “homeless” definition under 24 CFR 576.2, namely:

An individual or family with a primary nighttime residence that is a public or private plac e not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, or camping ground;

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 For emergency shelter, beneficiaries must meet the “homeless” definition in 24 CFR 576.2. (1) An individual or family who lacks a fixed, regular, and adequate nighttime residence, meaning:
(i) An individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings ,including a car, park, abandoned building, bus or train station, airport, or camping ground;
(ii) An individual or family living in a supervised publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, state, or local government programs for low income individuals); or
(iii) An individual who is exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution; (2) An individual or family who will imminently lose their primar y nighttime residence, provided that
:(i) The primary nighttime residence will be lost within 14 days of the date of application for homeless assistance;
(ii) No subsequent residence has been identified; and
(iii) The individual or family lacks the resources or support networks, e.g., family, friends, faith -based or other social networks, needed to obtain other permanent housing;
(3) Unaccompanied youth under 25 years of age, or families with children and youth, who do not otherwise qualify as homeless under this definition, but who:
(i) Are defined as homeless under section 387 of the Runaway and Homeless Youth Act (42 U.S.C. 5732a), section 637 of the Head Start Act (42 U.S.C. 9832), section 41403 of the Violence Against Women Act of 1994 (42 U.S.C. 14043e–2), section 330(h) of the Public Health Service Act (42 U.S.C. 254b(h)), section 3 of the Food and Nutrition Act of 2008 (7 U.S.C. 2012), section 17(b) of the Child Nutrition Act of 1966 (42 U.S.C. 1786(b)) or section 725 of the McKinney -Vento Homeless Assistance Act (42 U.S.C. 11434a);
(ii) Have not had a lease, ownership interest, or occupancy agreement in permanent housing at any time during the 60 days immediately preceding the date of application for homeless assistance;
(iii) Have experienced persist ent instability as measured by two moves or more during the 60-day period immediately preceding the date of applying for homeless assistance; and
(iv) Can be expected to continue in such status for an extended period of time because of chronic disabilities, chronic physical health or mental health conditions, substance addiction, histories of domestic violence or childhood abuse (including neglect), the presence of a child or youth with a disability, or two or more barriers to employment, which include the lack of a high school degree or General Education Development (GED), illiteracy, low English proficiency, a history of incarceration or detention for criminal activity, and a history of unstable employment; or
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(4) Any individual or family who:
(i) Is fleei ng, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life -threatening conditions that relate to violence against the individual or a family member, including a child, that has either taken place within the individual’s or family’s primary nighttime residence or has made the individual or family afraid to return to their primary nighttime residence;
(ii) Has no other residence; and
(iii) Lacks the resources or support networks, e.g., family, friend s, faith based or other social networks, to obtain other permanent housing.

 For essential services related to emergency shelter, beneficiaries must be “homeless” and staying in an emergency shelter (which could include a day shelter).  For homelessness pr evention assistance, beneficiaries must meet the requirements described in 24 CFR 576.103par. That is, those who meet the criteria under “At Risk of Homelessness”, and who have an annual income below 30% of the median family income for the area. At Risk of Homelessness” means an individual or family who has an annual income below 30 percent of median family income for the area, as determined by HUD, and does not have sufficient resources or support networks.
 For rapid re -housing assistance, beneficiaries mu st meet requirements described in 24 CFR 576.104, that is:

Program participants who meet the criteria under paragraph (1) of the ‘‘homeless’’ definition in § 576.2 or who meet the criteria under paragraph (4) of the ‘‘homeless’’ definition and live in an emergency shelter or other place described in paragraph (1) of the ‘‘homeless’’ definition.

Further eligibility criteria may be established at the local level in accordance with 24 CFR 576.400(e).

Minimum Documentation. The following standards for docume nting homelessness are to be monitored by City staff.

Persons living on
the street
Certify that the persons
served reside on the street.

Provision of services (e.g., outreach, food, health care, clothing) to persons who reside on the streets and not i n shelters or other places meant for human habitation),
require the outreach or service worker to sign and date a general certification that:
 verifies that the services are going to homeless
persons, and
 indicates where the persons served reside.

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Persons coming
from living on the
street (and into a
place meant for
human habitation)
Obtain information to indicate
that the participant is coming
from the street.

You must verify that an individual is coming from the street through:
 organizations or outreach workers who have assisted
him/her in the past;
 determining where the resident receives assistance
checks, if applicable; and/or
 other information regarding the participant’s recent
past activities.

Document your verification efforts! Your staff should
prepare a statement that is then signed and dated.

As a last resort, if you are unable to verify in this manner that the person is coming from living on the street, the participant or a staff member may prepare a short written statement about the participant’s previous living place and have the participant sign the statement and date it.

Persons coming
from
an emergency
shelter
Verify from the emergency
shelter staff that the
participant has been residing
at the emergency shelter.

You need to obtain from the referring agency a written, signed, and dated verification that the individual has been a resident of the emergency shelter.

Persons coming
from a transitional
housing
Verify with the transitional
housing staff that:

 the participant has been
residing at the
transitional housing; and

 the participant was living
on the streets or in an
emergency shelter prior
to living in the transitional
housing facility or was
discharged from an
institution or evicted prior
to living in the transitional
housing and would have
been homeless if not for
the transitional housing.

You must obtain from the referring agency two written,
signed, and dated verifications:

 a signed statement from the transitional housing staff indicating that the individual had been a resident there; and

 the referring agency’s written, signed, and dated
verification as to the individual’s homeless status when he/she entered their program.

If the referring agency did not verify the individual’s homeless status upon entry into their program, you will need to verify that status yourself. That is, in addition to the written, signed, and dated verification from the referring agency that the individual has been residing in the
transitional housing, you need to verify their status upon entry into transitional housing and document that status according to the instructions here.
(For example, if the person was living on the streets before moving into the transitional housing, you will need to obtain the documenta tion required under “Persons coming from
living on the street” above).

Persons being
evicted from a
private dwelling
Have evidence of the eviction
proceedings.

You need to obtain two types of information:

 Documentation of:
 the income of the participant;
 what efforts were made to obtain housing; and
 why, without the homeless assistance, the
participant would be living on the street or in an
emergency shelter.

 Documentation of one of the following:
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 For formal eviction proceedings, evidence that the
participant was being evicted within the week
before receiving homeless assistance;
 Where a participant’s family is evicting, a signed
and dated statement from a family member
describing the reason for the eviction;
 Where there is no formal evi ction process (in
these cases, persons are considered evicted
when they are forced out of the dwelling unit by
circumstances beyond their control), two things
are needed:

 a signed and dated statement from the
participant describing the situation; and

 documentation and verification (through
written, signed, and dated statements) of
efforts to confirm that these circumstances
are true.

Persons from a
short term stay
(up to 30
consecutive days)
in an institution
who previously
resided
on the street or in
an emergency
shelter
Verify from the institution staff
that the participant has been
residing at the institution and
was homeless before entering
the institution
. You must obtain:

 written verification from the situation’s staff that the participant has been residing in the institution for less that 31 days; and

 information on the previous living situation. Preferably, this will be the institution’s written, signed, and dated verification on the individual’s homeless status when
he/she entered th e institution. If the institution’s staff did not verify the individual’s homeless status upon
entry into the institution, you will need to verify that status yourself, according to the instructions above
(i.e., if the person was living on the streets befo re
moving into the institution, you will need to obtain the documentation required under “Persons coming from
living on the street”).

Persons being
discharged from a
longer stay in an
institution
Verify from the institution staff
that the participant has been
residing at the institution and
will be homeless if not
provided with assistance.

You need to obtain signed and dated:

 evidence from the institution’s staff that the participant was being discharged within the week before receiving
homeless assistance; and

 documentation of the following:

 the income of the participant;
 what efforts were made to obtain housing; and
 why, without the homeless assistance, the
participant would be living on the street or in an
emergency shelter.

Persons flee ing
domestic violence
Verify that the participant is
fleeing a domestic violence
situation.

You must obtain written, signed, and dated verification from the participant that he/she is fleeing a domestic violence situation.

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If the participant is unabl e to prepare the verification, you may prepare a written statement about the participant’s previous living situation, have the participant sign, and date it.

SALIENT ESG COMPONENTS
The following summarizes the five allowable ESG components and correspon ding activities. Refer to Exhibit 1 for a detailed summation of ESG components, activities and allowable costs.

 Street Outreach. Essential Services necessary to reach out to unsheltered homeless individuals and families, connect them with emergency shel ter, housing, or critical services, and provide them with urgent, non-facility-based care. Component services per 24 CFR 576.101 comprise the following:

 Engagement,
 Case management,
 Emergency health and mental health services,
 Transportation.

 Emergency Shelter. Per 24 CFR 576.102, ESG funds may be used to renovate a building to serve as an emergency shelter. Site must serve homeless persons for at least 3 or 10 years, depending on the cost and type of renovation (major rehabilitation, conversion, o r other renovation). Note: Property acquisition and new construction are ineligible.

 Essential Services for individuals and families in emergency shelter. Component services generally consist of case management, childcare, education services, employment assistance and job training, outpatient health services, legal services, life skills training, mental health services, substance abuse treatment services, and transportation.

 Shelter Operations, including maintenance, rent, security, fuel, equipment, ins urance, utilities, and furnishings.

 Relocation assistance for persons displaced by a project assisted with ESG funds.

 Homelessness Prevention . Housing relocation and stabilization services and/or short and/or medium-term rental assistance necessary to prevent the individual or family from moving into an emergency shelter or another place described in paragraph (1) of the “homeless” definition in § 576.2.

Component services and assistance generally consist of short -term and medium -term rental assistance, rental arrears, rental application fees, security deposits, advance payment of last month's rent, utility deposits and payments, moving costs, housing search and placement, housing 364

stability case management, mediation, legal services, and credit repair . For specific requirements and eligible costs, see 24 CFR 576.103, 576.105, and 576.106.

 Rapid Re -Housing. Housing relocation and stabilization services and short and/or medium -term rental assistance as necessary to help individuals or families living i n an emergency shelter or other place described in paragraph (1) of the “homeless” definition move as quickly as possible into permanent housing and achieve stability in that housing.

Component services and assistance generally consist of short -term and m edium-term rental assistance, rental arrears, rental application fees, security deposits, advance payment of last month's rent, utility deposits and payments, moving costs, housing search and placement, housing stability case management, mediation, legal services, and credit repair. For specific requirements and eligible costs, see 24 CFR 576.104, 576.105, and 576.106.

The following chart summarizes the ESG components and related activities:

Components
ESG Eligible Activities
Renovation/
Rehab
Essential
Services
Operations
Housing
Relocation &
Stabilization/
Financial
Assistance
Housing
Relocation &
Stabilization/
Financial
Services
Rental
Assistance
Street Outreach 
Shelter   
Homeless Prevention   
Rapid Re-Housing   

ESG funds are also used for the following:

 HMIS. Grant funds may be used for certain Homeless Management Information System (HMIS) and comparable database costs, as specified at 24 CFR 576.107.  Administration. Pursuant to 24 CFR 576.108.,u p to 7.5% of a recipient’s fiscal year grant can be used for administrative activities, such as general management, oversight, coordination, and reporting on the program. State recipients must share administrative funds with their subrecipients who are local governments and may share with their subrecipients who are nonprofit organizations.

SALIENT MONITORING COMPONENTS
City staff will monitor subrecipients to ensure compliance with ESG requirements outlined below.

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The Eligibility Evaluation form and the Subrecipient Agreemen t will include the following performance objective and performance outcome by ESG activity category.

ESG Activity
Category in IDIS
Performance Objective Performance Outcome
Create
Suitable Living
Environments
Provide Decent
Affordable
Housing
Availability/
Accessibility Affordability
Shelter  
Street Outreach  
Homeless Prevention  
Rapid Re-Housing  

Obligation & Expenditure Deadlines
In accordance with 24 CFR 576.203, the City is to adhere to the following deadlines:

ESG Timeliness Requirement Timeframe
Obligate funds (from the date HUD signs the grant agreement) 60 Days Select subrecipient organizations 120 Days
Reimburse subrecipient organizations 30 Days
Expend all ESG funds 2 Years

In addition, an Emergency Shelter facility must be maintained and used for the homeless based upon minimum time periods ( See 24 CFR 576.102(c)(1)) according to the types of activities assisted with ESG funds. Emergency Shelter Facilities (24 CFR 576.2) comprise facilities primarily intended to pro vide a temporary shelter for the homeless in general or for specific populations of the homeless and which do not require occupants to sign leases or occupancy agreements.

Emergency Shelter
Activities Timeframe
Major Rehabilitation 10 years after the date the building is first occupied by a homeless individual or family after the completed Rehabilitation, if Rehabilitation costs exceed 75 percent (75%) of the value of the building before Rehabilitation. A recorded deed or use restriction is required.

Conversion 10 years after the date the building is first occupied by a homeless individual or family after the completed Conversion, if Conversion costs exceed 75 percent of the value of the building after Conversion. A recorded deed or use restriction is required.

Renovation 3 years after the date the building is first occupied by a homeless individual or family after the completed Renovation.

Shelter Operations or
Essential Services
Term of the Standard Agreement, without regard to a particular site or structure, so long as the Applicant serves the same type of persons (e.g., families with children, unaccompanied youth, veterans, disabled individuals, or victims of domestic violence) or persons in the same geographic area.

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GENERAL REQUIREMENTS
Along with monitoring activity eligibility, cost eligibility and proper documentation to support beneficiary eligibility, City staff will also ensure compliance with the following general requirements.

 Uniform Administrative Requirement. ESG regulation s at 24 CFR 576.407(c) require the governmental agencies apply 24 CFR Part 85 , except for 24 CFR 85.24 and 85.42 , and program income is to be used as match under 24 CFR 85.25 (g). The requirements of 24 CFR Part 84 apply to Private Nonprofit subrecipients, except for 24 CFR 84.23 and 84.53 , and program income is to be used as the non-Federal share under 24 CFR 84.24 (b).

 Homeless Participation. Under 24 CFR 576.405 the City is ensure subrecipients provide for the participation of not less than one hom eless individual or formerly homeless individual on the Board of Directors or other equivalent policy -making entity, to the extent that the entity considers and makes policies and decisions regarding any facilities, services or other assistance that receiv es funding under ESG.

 Program Termination . The City will review the termination/denial policy in each subrecipient’s Written Standards to verify that the following minimal components are included : a progressive discipline warning system, written notices, a formal appeal process, and consideration of the appeal by someone not involved in the original termination. Staff will also monitor each subrecipient’s compliance with ESG regulations at 24 CFR 576.402 to ascertain whether persons or families receiving assistance who violate program requirements are terminated only in the most severe cases . The subrecipient is required to terminate assistance in accordance with a formal process that has been established and that recognizes the rights of individuals or families affected.

City staff will monitor compliance with the following area -wide systems coordination requirements pursuant to 24 CFR 576.400.

 Consultation with CoCs . Staff will assist subrecipients are to consult with the CoC to (1) determine how ESG funds will be allocated in that region; (2) identify the performance standards for evaluating the outcomes of projects and activities; and (3) identify the funding, policies and procedures for the administration and operation of the HMIS, if appropriate

 Coordination with Other Targeted Homeless Services . City staff will monitor subrecipients to verify that other programs are targeted to homeless people in the area covered by the CoC to provide a strategic, community-wide system to prevent and end homelessness for that area.

 System and Program Coordination with Mainstream Resources . The subrecipient is to coordinate and integrate ESG -funded activities with mainstream housing, health, social services, employment, education, and youth programs for which families and individuals at risk of homelessness and homeless individuals and families may be eligible. 367

 Centralized or Coordinated Assessment . E ach ESG -funded subrecipient is to work with the CoC to ensure the screening, assessment and referral of participants are consistent with the Written Standards. A Victim Service Provider may choose not to use the CoC Centralized or Coordinated Assessment System.

 Written Standards .Once the CoC has developed Written Standards in accordance with the requirements outlined in 24 CFR 576.400(e)(2)(3), Each subrecipient is to use the CoC’s Written Standards.

 Participation in HMIS . The subrecipient is to ensure that data on all persons served and all activities assisted under ESG are entered into the applicable community-wide HMIS in the area in which those persons and activities are located, or a comparable database in accordance with HUD’s standards on participation, data collection and reporting under a local HMIS. If the subrecipient is a Victim Service Pro vider or a Legal Services Provider, it may use a comparable database that collects client level data over time (i.e., longitudinal data) and generates unduplicated aggregate reports based on the data. Information entered into a comparable database must not be entered directly into or provided to an HMIS.

City staff will monitor each subrecipient ’s compliance with other federal and state requirements set forth at 24 CFR 576.406-576.408.

 Per 24 CFR 576.407(a) , the subrecipient is to adhere to t he requ irements in 24 CFR Part 5, Subpart A, including the nondiscrimination and equal opportunity requirements at 24 CFR 5.105(a).

Section 3 of the Housing and Urban Development Act of 1968, 12 U.S.C. 41701u, and implementing regulations at 24 CFR Part 135 apply , except that homeless individuals have priority over other Section 3 residents in accordance with 24 CFR 576.405(c).

 Faith-Based Activities. Religious organizations may receive ESG funds if agree able to providing all eligible ESG activities in a manne r that is in accordance with 24 CFR 576.406. ESG funds may not be used for the rehabilitation of structures if those structures are used for inherently religious activities. Where a structure is used for both eligible and inherently religious activities, f unds may not exceed the cost of those portions of the rehabilitation that are attributable to eligible activities in accordance with the federal cost accounting requirements. Sanctuaries, chapels, or other rooms the religious congregation uses as its princ ipal place of worship are ineligible for ESG -funded improvements. Disposition of real property after the term of the grant, or any change in use of the property during the term of the grant, is subject to government -wide regulations governing real property disposition (See 24 CFR Parts 84 and 85).

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 Organizations that are religious or faith -based are eligible to receive ESG funds but may not engage in inherently religious activities, such as worship, religious instruction, or proselytization as part of the programs or services funded under ESG. Refer to 24 CFR 576.406 for additional details.

 Affirmative Outreach . As required under 24 CFR 576.407(b) , the subrecipient is to establish procedures that ensure the use of the facilities, assistance, and services are available to all on a nondiscriminatory basis.

 Displacement, Relocation, and Acquisition . In accordance with 24 CFR 576.408 , the displacement of persons as a result of a Components/Activities assisted with ESG funds must be provided Relocation Assistance pursuant to the URA and 49 CFR Part 24. Temporary relocation is not permitted. No tenant occupant of housing (a dwelling unit) that is converted into an Emergency Shelter may be required to relocate temporarily for a Component/Activity assisted wi th ESG funds or be required to move to another unit in the same building/complex. The acquisition of real property, whether funded privately or publicly, for a Component/Activity assisted with ESG funds is subject to the URA and the federal government -wide regulations at 49 CFR Part 24, Subpart B.

Refer to 24 CFR 576.408 for additional details.

 Match. City staff will monitor matching contributions from each subrecipient to verify that the amount of match equals the amount of ESG funds received p er 24 CF R 576.201 , and that the match sources include any federal source other than the ESG Program, as well as State, local, and private sources (see 24 CFR 576.201).

 Shelter and Housing Standards . City staff will require per 24 CFR 576.403 that any ESG - assisted shelter to meet minimum Habitability Standards. Shelters renovated with ESG funds , are to meet State or local government Safety and Sanitation Standards, as applicable, include energy - efficient appliances and materials , as well as incorporate lead -based paint remediation and disclosure requirements.

 Recordkeeping and Reporting Requirements . City staff will monitor subrecipients have written policies and procedures to ensure that ESG funds are used in accordance with requirements at 24 CFR 576.500. In addition, sufficient records must be established and maintained to enable HCD and HUD to determine whether ESG requirements are being met. Refer to for additional details. (24 CFR 576.500):
 Homeless status. F ollow written intake procedures to ensure compliance with the homeless definition in § 576.2. The procedures must require documentation at intake of the evidence relied upon to establish and verify homeless status.
 At risk of homelessness status . For each individual or family who receives ESG homelessness prevention assistance, the records must include the evidence relied upon to establish and verify the individual or family's “at risk of homelessness” status. This evidence must include an intake and certification form that meets HUD specifications. 369

 Determinations of ineligibility. For each individual and family determined ineligible to receive ESG assistance, the record must include documentation of the reason for that determination.  Annual income. For each program participant who receives homelessness prevention assistance, or who receives rapid re-housing assistance longer than one year  Income evaluation form completed by the subrecipient; and  Source documents for the assets held by the program participant and income received over the most recent period ( e.g., wage statement, unemployment compensation statement, public benefits statement, bank statement);
 If source documents are unobtainable, a written statement by the relevant third party (e.g., employer, government benefits administrator) or the written certification by the subrecipient's intake staff of the oral verification by the relevant third party of the income the program participant received over the most recent period for which representative data is available; or
 If source documents and third party verification are unobtainable, the written certification by the program participant of the amount of income the program participant received for the most recent period repr esentative of the income that the program participant is expected to receive over the 3 -month period following the evaluation.
 Program participant records. In addition to evidence of homeless status or “at risk of homelessness” status, as applicable, recor ds must be kept for each program participant that document:
 The services and assistance provided to program participant, including the security deposit, rental assistance, and utility payments made on behalf of the program participant;
 Compliance with the applicable requirements for providing services and assistance to t program participant under the program components and eligible activities provisions at § 576.101 through §576.106, the provision on determining eligibility and amount and type of assistance at § 576.401(a) and (b) , and the provision on using appropriate assistance and services at § 576.401(d) and (e); and
 Where applicable, compliance with the termination of a ssistance requirement in § 576.402.
 Centralized or coordinated assessment systems and procedures. Documentation evidencing written intake procedures for, the centralized or coordin ated assessment system(s) developed by the CoC.
 Rental assistance agreements and payments. The records must include copies of all leases and rental assistance agreements for the provision of rental assistance, documentation of payments made to owners for the provision of rental assistance, and supporting documentation for these payments, including dates of occupancy by program participants.  Utility allowance. The records must document the monthly allowance for utilities (excluding telephone) used to determine compliance with the rent restriction. 370

 Shelter and housing standards. Documentation of compliance with the shelter and housing standards in § 576.403, including inspection reports.
 Emergency shelter facilities. The amount and type of assistance provided to each emergency shelter.
 Services and assistance provided. Types of essential services, rental assistance, and housing stabilization and relocation services and the amounts s pent on these services and assistance. Subrecipients that are units of general-purpose local government must keep records to demonstrate compliance with the maintenance of effort requirement, including records of the unit of the general-purpose local government's annual budgets and sources of funding for street outreach and emergency shelter services.  Coordination with C oC and other programs. Document their compliance with the requirements of § 576.400 for consulting with the C oC and coordinating and integrating ESG assistance with programs targeted toward homeless people and mainstream service and assistance programs.
 HMIS. Records of the participation in HMIS or a comparable database by all projects.  Matching. The recipient must keep records of the source and use of contributions made to satisfy the matching requirement in § 576.201. The records must indica te the particular fiscal year grant for which each matching contribution is counted. The records must show how the value placed on third party , noncash contributions was derived. To the extent feasible, volunteer services must be supported by the same meth ods that the organization uses to support the allocation of regular personnel costs.
 Conflicts of interest. Records to show compliance with the organizational conflicts -of-interest requirements in § 576.404(a), a copy of the personal conflicts of interest policy or codes of conduct developed and implemented to comply with the requirements in § 576.404(b), and records supporting exceptions to the personal conflicts of interest prohibitions.  Homeless participation. Document compliance with the homeless participation requirements under § 576.405.
 Faith-based activities. Document compliance with the faith -based activities requirements under § 576.406.
 Other Federal requirements. Document compliance with the Federal requirements in § 576.407, as applicable, including:
 Records demonstrating compliance with the nondiscrimination and equal opportunity requirements under § 576.407(a), including data concerning race, ethnicity, disability status, sex, and family characteristics of persons and households who are applicants for, or program partic ipants in, any program or activity funded in whole or in part with ESG funds and the affirmative outreach requirements in § 576.407(b).  Records demonstrating compliance w ith the uniform administrative requirements in 24 CFR part 85(for governments) and 24 CFR part 84 (for nonprofit organizations).  Records demonstrating compliance with the environmental review requirements, including flood insurance requirements.
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 Certifications and disclosure forms required under the lobbying and disclosure requirements in 24 CFR part 87.
 Relocation. Document compliance with the displacement, relocation, and acquisition requirements in § 576.408.
 Financial records.
 Supportive documentation for all costs charged to the ESG grant.  Documentation showing that ESG grant funds were spent on allowable costs in accordance with the requirements for eligible activities under § 576.101-§576.109 and the cost principles in OMB Circulars A-87 (2 CFR part 225) and A-122 (2 CFR part 230).  Records of the receipt and use of program income.
 Documentation of compliance with the expenditure limits in § 576.100 and the expenditure deadline in § 576.203.
 Subrecipients and contractors.
 The recipient must retain copies of all solicitations of and agreements with subrecip ients, records of all payment requests by and dates of payments made to subrecipients, and documentation of all monitoring and sanctions of subrecipients, as applicable. If the recipient is a State, the recipient must keep records of each recapture and dis tribution of recaptured funds under § 576.501.
 The recipient and its subrecipients must retain copies of all procurement contracts and documentation of compliance with the procurem ent requirements in 24 CFR 85.36 and 24 CFR 84.40-84.48.
 The recipient must ensure that its subrecipients comply with the recordkeeping requirements specified by the recipient and HUD notice or regulations.  Confidentiality.
 Written procedures to ensure:
□ All records containing personally identifying information of any individual or family who applies for and/or receives ESG assistance will be kept secure and confidential; □ The address or location of any domestic violence, dating violence, sexual assault, or stalking shelter project assisted under the ESG will not be made public, except with written authorization of the person responsible for the operation of the shelter; and □ The address o r location of any housing of a program participant will not be made public, except as provided under a preexisting privacy policy of the recipient or subrecipient and consistent with state and local laws regarding privacy and obligations of confidentiality.
□ Written confidentiality procedures.
 Period of record retention. All records pertaining to each fiscal year of ESG funds must be retained for the greater of 5 years or the period specified below. □ Documentation of each program participant's qualification as a family or individual at risk of homelessness or as a homeless family or individual and other program participant records must be retained for 5 years after the expenditure of all funds from the grant under which the program participant was served; 372

□ Where ESG funds are used for the renovation of an emergency shelter involves costs charged to the ESG grant that exceed 75 percent of the value of the building before renovation, records must be retained until 10 years after the date that ESG funds are first obligated for the renovation; and
□ Where ESG funds are used to convert a building into an emergency shelter and the costs charged to the ESG grant for the conversion exceed 75 percent of the value of the building after conversion, records must be retained u ntil 10 years after the date that ESG funds are first obligated for the conversion.
 Access to records.
 Federal government rights. Notwithstanding the confidentiality procedures established under paragraph (w) of this section, HUD, the HUD Office of the Ins pector General, and the Comptroller General of the United States, or any of their authorized representatives, must have the right of access to all books, documents, papers, or other records pertinent to the ESG grant, in order to make audits, examinations, excerpts, and transcripts. These rights of access are not limited to the required retention period but last as long as the records are retained.
 Public rights. Provide citizens, public agencies, and other interested parties with reasonable access (consis tent with state and local laws regarding privacy and obligations of confidentiality and the confidentiality requirements in this part) to records regarding any uses of ESG funds the recipient received during the preceding 5 years.  Reports. The recipient mu st collect and report data on its use of ESG funds in the Integrated Disbursement and Information System (IDIS) and other reporting systems, as specified by HUD. The recipient must also comply with the reporting requirements in 24 CFR parts 85 and 91 and the reporting requirements under the Federal Funding Accountability and Transparency Act of 2006, ( 31 U.S.C. 6101 note), which are set forth in appendix A to 2 CFR part 170.

THE MONITORING PROCESS
Monitoring of ESG-assisted activities takes place on a quarterly and annual basis.

Quarter Reports
Each quarter, subrecipients submit an ESG Subgrantee Report (Exhibit 2), which City staff use to monitor performance measured against the requirements initially outlined in the El igibility Evaluation (Exhibit 3) and Subrecipient Agreement (Exhibit 4).

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Desk Audit
Desk reviews are done at the City and entail a review of reports and other documentation that are submitted to the City that help the City understand how well a proj ect is managed, and whether it is achieving its goals and compliance obligations.

At the close of each program year, City staff issue a monitoring letter (Exhibit 5: Monitoring Notification Letter: On-Site Visit or Exhibit 6: Annual Monitoring Notification Letter: Desk Audit) will be sent to the subrecipient transmitting the following documents to be completed and returned to the City prior to the scheduled monitoring visit:

 Monitoring Notification Letter: Desk Audit
A Monitoring Notification Letter: De sk Audit will be sent to the owner/property manager detailing the salient terms of the Subrecipient Agreement that will be the source of monitoring.

 Monitoring Checklist
This report collects information as a basis for conclusions to be included in the Mo nitoring Summary letter and follow-up (Exhibit 7: Monitoring Checklist).

 Monitoring Summary
A Monitoring Summary Letter will be provided to the subrecipient that serves as the formal notification of the results of the monitoring. All negative conclusion s will be considered a finding or concern with a specific required corrective action. A copy is retained in the Project monitoring file.

 A “finding” is a deficiency in project performance evidencing an unmet statutory or regulatory requirement.

 A “conc ern” relates to project performance -requiring improvement before becoming a finding.

The subrecipient is to provide a written response within 30 days of the date of the Monitoring Summary letter. Upon completion of all corrective actions, a letter is sen t to the owner/property manager stating that the monitoring findings and concerns have been closed. A copy is retained in the Project monitoring file.

ON-SITE VISIT
On-site monitoring enables the City to conduct a more in -depth level of review than the desk review and entails a visit to the office of the owner or property manager to review documents and source information, as well as observe operations. On -site monitoring is necessary when the risk analysis or desk review suggests that there may be problems, or if a protracted period of time has elapsed since the last visit.

The following steps are to be taken when monitoring on-site:
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 Monitoring Notification Letter: On-Site Visit
A Monitoring Notification Letter: On-Site Visit will be sent to the owner/property manager at least two weeks in advance of the monitoring visit. The letter will detail the salient terms of the Subrecipient Agreement that will be the source of mo nitoring. The letter will also notify the owner/property manager of the date and t ime of an interview that will be conducted to make sure that the owner and/or manager thoroughly understands the purpose, scope, and schedule for the monitoring.

In addition to the aforementioned reports, these items also are to be reviewed:

 Monitoring Summary
After the monitoring visit, a Monitoring Summary letter is forwarded to the subrecipient that serves as the formal notification of the results of the monitoring. All negative conclusions are considered a finding or concern with a specific required corrective action. If relevant, the letter may stipulate steps initiated by the owner/property manager to correct areas of noncompliance or nonperformance. A copy is retained in the Project monitoring file.

 A “finding” is a deficiency in project perfor mance evidencing an unmet statutory or regulatory requirement.

 A “concern” relates to project performance requiring improvement before becoming a finding.

The owner/property manager is to provide a written response within 30 days of the date of the Monitoring Summary letter. Upon completion of all corrective actions, a letter is sent to the owner/property manager stating that the monitoring findings and concerns have been closed. A copy is retained in the Project monitoring file.

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APPENDIX

Exhibit 1: Summary of Eligible Components, Activities and Expenses

Exhibit 2: ESG Subgrantee Report

Exhibit 3: Eligibility Evaluation

Exhibit 4: Subrecipient Agreement

Exhibit 5: Monitoring Notification Letter: On-Site Visit

Exhibit 6: Annual Monitoring Notification Letter: Desk Audit

Exhibit 7: Monitoring Checklist

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Exhibit 1
Summary of Eligible Components, Activities and Expenses

Emergency Solutions Grants Program (ESG) funds may only reimburse cost directly related to the following ESG eligible expenditure program components:

▪ Street Outreach – Unsheltered individuals and families, meaning those who qualify under 24 CFR §

91.5 paragraph (1)(i) of the definition of “homelessness”. Essential Service s to eligible participants provided on the street or in parks, abandoned buildings, bus stations, campgrounds, and in other such settings where unsheltered persons are staying. Staff salaries related to carrying out street outreach activities are eligible.

✓ Essential Services – Services necessary to reach out to unsheltered homeless people; connect them with emergency shelters, housing, or critical services; and provide urgent, non -facility-based care to unsheltered homeless people who are unwilling or una ble to access emergency shelter, housing, or an appropriate health facility.

✓ Engagement – activities to locate, identify, and build relationships with unsheltered homeless people for providing immediate support, intervention, and connections with homeles s assistance programs and/or mainstream social services and housing programs.

□ Initial assessment of needs and eligibility
□ Providing crisis counseling
□ Addressing urgent physical needs
□ Actively connecting and providing information and referral □ Cell phone costs of outreach workers

✓ Case Management – assessing housing and service needs and arranging/coordinating/ monitoring the delivery of individualized services.

□ Using the centralized or coordinated assessment system □ Initial evaluation/verifying and document eligibility □ Counseling
□ Developing/Securing/Coordinating Services
□ Helping obtain Federal, state, and local benefits
□ Monitoring/evaluating participant progress
□ Providing information and referral to other providers 377

□ Developing an individualized housing/service plan

✓ Emergency Health Services – Outpatient treatment of urgent medical conditions by licensed medical professionals in community-based settings (e.g. streets, parks, and campgrounds) to those eligible participants unwilling or unable to acc ess emergency shelter or an appropriate healthcare facility.

□ Assessing participants’ health problems and developing treatment plans □ Assisting participants to understand their health needs □ Providing or helping participants obtain appropriate emergency medical treatment □ Providing medication and follow-up services

✓ Emergency Mental Health Services – Outpatient treatment of urgent mental health conditions by licensed professionals in community -based settings (e.g. streets, parks, and campgrounds) to those eligible participants unwilling or unable to access emergency shelter or an appropriate healthcare facility.

□ Crisis Intervention
□ Prescription of psychotropic medications
□ Explain the use and management of medications
□ Combinations of therapeutic approaches to address multiple problems

✓ Transportation – Travel by outreach workers, social workers, medical professionals or other service providers during the provision of eligible street outreach services.

□ Transporting unsheltered people to emergency shelters or other service facilities □ Cost of a participant’s travel on public transit
□ Mileage allowance for outreach workers to visit participants □ Purchasing or leasing a vehicle for use in conducting outreach activities, including the cost of gas, insurance, taxes, and maintenance for the vehicle
□ Costs of staff to accompany or assist participant to use public transportation

✓ Services to Special Populations – Otherwise eligible Essential Services that have been tailored to address the special needs of home less youth, victims of domestic violence, and related crimes/threats, and/or people living with HIV/AIDS who are literally homeless. For all eligible expenses, refer above under Street Outreach.

▪ Emergency Shelter ( Includes Emergency Shelters, Transitiona l Housing & Day Centers) –eligible participants are individuals and families who are homeless. Essential Services to persons in emergency shelters, renovating buildings to be used as emergency shelters, and operating emergency 378

shelters are eligible costs. Staff costs related to carrying out emergency shelter activities are also eligible.

✓ Essential Services – Services provided to individuals and families who are in an emergency shelter:

□ Case Management – Assessing, arranging, coordinating, and monitoring individualized services.

➢ Using the centralized or coordinated assessment system ➢ Initial evaluation including verifying and documenting eligibility ➢ Counseling
➢ Developing, securing and coordinating services including Federal, State, and local benefits ➢ Monitoring and evaluating program participant progress ➢ Providing information and referrals to other providers ➢ Providing ongoing risk assessment and safety planning with victims of domestic violence, dating violence, sexual assault and stalking
➢ Developing an Individualized Housing and Service Plan

□ Childcare – “Licensed” childcare for program participants with children under the age of 13 or disabled children under the age of 18.

➢ Child care costs
➢ Meals and snacks
➢ Comprehensive and coordinated sets of appropriate developmental activities

□ Education Services – Instruction or training to enhance participants’ ability to obtain and maintain housing: literacy, English literacy, GED, consumer education, health education, and substance abuse prevention.

➢ Educational services/skill-building
➢ Screening, assessment, and testing
➢ Individual or group instruction
➢ Tutoring
➢ Provision of books, supplies and instructional material ➢ Counseling
➢ Referral to community resources

□ Employment Assistance and Job Training – Services assisting participants secure employment and job training programs.

379

➢ Classroom, online, and/or computer instruction
➢ On the-job instruction
➢ Job finding, skill-building
➢ Reasonable stipends in employment assistance and job training programs ➢ Books and instructional material
➢ Employment screening, assessment, or testing
➢ Structured job-seeking support
➢ Special training and tutoring, including literacy training and pre-vocational training ➢ Counseling or job coaching
➢ Referral to community resources

□ Outpatient Health Services – Direct outpatient treatment of medical conditions provided by licensed medical professionals.

➢ Assessing health problems and developing a treatment plan Emergency Solutions Grants Eligible Expense Guide
➢ Assisting program participants to understand their health needs ➢ Providing or helping participants obtain appropriate medical treatment, preventive medical care, and health maintenance services, including emergency medical services ➢ Providing medication and follow-up services
➢ Providing preventive and non-cosmetic dental care

□ Legal Services – Necessary legal services regarding matters that interfere with the program participant’s ability to obtain and retain housing.

➢ Hourly fees for legal advice and representation by licens ed attorneys and certain other fees-for-service
➢ Client intake, preparation of cases for trial, provision of legal advice, representation at hearings, and counseling
➢ Filing fees and other necessary court costs

□ Legal Representation – Legal representation and advice to resolve legal problems that prevent participants from obtaining or retaining permanent housing.

➢ Child support
➢ Guardianship
➢ Paternity
➢ Emancipation
➢ Legal separation
➢ Resolution of outstanding criminal warrants
➢ Appeal of veterans and public benefit claim denials
380

➢ Orders of protection and other civil remedies for victims of domestic violence, dating violence, sexual assault, and stalking

□ Life Skills Training – Critical life management skills necessary to assist the program participant to function independently in the community.

➢ Budgeting resources
➢ Managing money
➢ Managing household
➢ Resolving conflict
➢ Shopping for food and needed items
➢ Improving nutrition
➢ Using public transportation
➢ Parenting

□ Mental Health Services – Direct outpatient tre atment of mental health conditions by licensed professionals.

➢ Crisis intervention
➢ Individual, family, or group therapy sessions
➢ Prescription of psychotropic medications or explanations about the use and management of medications
➢ Combinations of therapeutic approaches to address multiple problems

□ Substance Abuse Treatment Services – Substance abuse treatment provided by licensed or certified professionals, designed to prevent, reduce, eliminate or deter relapse of substance abuse or addictive behaviors.

➢ Client intake and assessment
➢ Outpatient treatment for up to thirty days
➢ Group and individual counseling
➢ Drug testing

□ Transportation – Costs of travel by program participants to and from medical care, employment, childcare, or other facilities tha t provide eligible essential services; and cost of staff travel to support provision of essential services.

➢ Cost of program participant’s travel on public transportation ➢ Mileage allowance for service workers to visit participants ➢ Purchasing or leasing a vehicle used for transport of participants and/or staff serving participants, including the cost of gas, insurance, taxes, and maintenance for the vehicle 381

➢ Travel costs of staff to accompany or assist program participants to use public transportation

□ Services for Special Populations – Otherwise eligible essential services tailored to address the special needs of homeless youth, victims of domestic violence, and related crimes/threats and people living with HIV/AIDS in emergency shelters.

➢ See all eligible expenses above under Essential Services

□ Rehabilitation and Renovation – Renovating buildings used as emergency shelter for homeless families and individuals.

➢ Labor
➢ Materials
➢ Tools
➢ Other costs for renovation, including soft costs
➢ Major rehabilitation of an emergency shelter
➢ Conversion of a building into an emergency shelter

□ Shelter Operations – Costs to operate and maintain emergency shelter activities and also provide other emergency lodging when appropriate.

➢ Maintenance (including minor or routine repairs)
➢ Rent
➢ Security
➢ Fuel
➢ Insurance
➢ Utilities
➢ Food
➢ Furnishings
➢ Equipment
➢ Supplies necessary for the operation of emergency shelter activities ➢ Hotel and motel voucher for family or individuals Note:* Hotel or motel vouchers are only eligible when no appropriate emergency shelter is available.

□ Assistance Required under URA – Assistance required under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) as described in subpart E of the interim regulations.

➢ Costs of providing URA assistance under 24 CFR § 576.408, including relocation payments and other assistance to persons displaced by a project assisted with ESG funds. 382

(Note: Persons that receive URA assistance are not considered “program participants” for the purposes of this part of ESG and relocation payments and other URA assistance are not considered “rental assistance” or “housing relocation and stabilization services” for the purposes of this part under ESG.

▪ Homelessness Prevention – individuals and families who are at imminent risk or at risk of homelessness, meaning those who qualify under 24 CFR 576.2 paragraph (1) of the homeless definition or those who qualify as at risk of homelessness. Individuals and families must have an income below 30% of AMI. Short and medium -term rental assistance and housing relocation and stabilization services are eligible activities. Staff salaries related to carrying out homelessness prevention activities are also eligible.

▪ Housing Relocation and Stabilization Services

□ Financial Assistance

➢ Moving Costs – moving costs, such as truck rental or hiring a moving company, including certain temporary storage fees.
➢ Rent Application Fees – application fee that is charged by the owner to all applicants. ➢ Security Deposit – equal to no more than 2 months’ rent. ➢ Last Month’s Rent – paid to the owner of housing at the time security deposit and first month’s rent are paid.
➢ Utility Deposit – standard utility deposit required by the utility company for all customers (i.e. gas, electric, water/sewage).
➢ Utility Payments – up to 24 months of utility payments per participant per service (i.e. gas, electric, water/sewage), including a 1 time payment up to 6 months of arrearages, per service.

□ Services

➢ Housing Search and Placement

o Assessment of housing barriers, needs and preferences o Development of an action plan for locating housing
o Housing search and outreach to and negotiation with owner o Assistance with submitting rental applications and understanding leases o Assessment of housing for compliance with ESG requirements for habitability, lead based paint and rent reasonableness
o Assistance with obtaining utilities and making moving arrangements o Tenant counseling

383

➢ Housing Stability Case Management – Assessing, arranging, coordinating, and monitoring the delivery of individualized services to facilitate housing stability

o Using the centralized or coordinated assessment system conduct the initial evaluation and reevaluation
o Counseling
o Developing, securing, and coordinating services including Federal, state, and local benefits
o Monitoring and evaluating program participant progress o Providing information and referrals to other providers o Developing an Individualized Housing and Service Plan

➢ Mediation – Mediation between the program participant and the owner or person(s) with whom the program participant is living, to prevent the program participant from losing permanent housing in which they currently reside.

o Time and/or services associated with mediation activities

➢ Legal Services – legal services that are necessary to resolve a legal problem that prohibits the program participant from obtaining or maintaining permanent housing.

o Hourly fees for legal advice and representation
o Fees based on the actual service performed ( i.e. fee for service), but only if the cost would be less than the cost of hourly fees
o Client intake, preparation of cases for trial, provision of legal advice, representation at hearings, and counseling
o Filing fees and other necessary court costs
o Subrecipient’s employees’ salaries and other costs necessary to perform the series, if the subrecipient is a legal services provider and performs the services itself

➢ Legal Representation may be provided for:
.
o Landlord/tenant matters
o Child support
o Guardianship
o Paternity
o Emancipation
o Legal Separation
o Resolution of outstanding criminal warrants
o Orders of protection and other civil remedies for victims of domestic violence, dating violence, sexual assault, and stalking
384

o Appeal of veterans and public benefit claim denials

➢ Credit Repair – services necessary to assist program participants with critical skills related to household budgeting, managing money, accessing a free personal credit report, and resolving personal credit problems (Note: Assistance ca nnot include the payment or modification of a debt).

o Credit counseling
o Other related Services

□ Short and Medium-Term Rental Assistance

➢ Short-Term Rental Assistance -up to 3 months
➢ Medium-Term Rental Assistance – 4 to 24 months
➢ Payment of Rental Ar rears – Onetime payment up to 6 months, including any late fees on those arrears
➢ Any Combination of the Three Types of Rental Assistance Above – Total not to exceed 24 months during any 3-year period, including any payment for last month’s rent.

▪ Rapid Re-Housing – individuals and families who are literally homeless, meaning those who qualify under 401(1) McKinney -Vento Act of the definition of homeless. Short and medium -term rental assistance and housing relocation and stabilization services are eligible activities. Staff salaries related to carrying out Rapid Re-Housing activities are also eligible.

✓ Relocation and Stabilization Services above.

✓ Short and Medium-Term Rental Assistance – See Short and Medium-Term Rental Assistance above.

▪ HMIS – the HEARTH Act makes HMIS participation a statutory requirement for ESG subrecipients.

Victim service providers cannot and Legal Services Organizations may choose not to, participate in HMIS. Providers that do not participate in HMIS must use a comparable datab ase that produces unduplicated, aggregate reports instead. Activities funded under this component must comply with HUD’s standards on participation, data collection and reporting under a local HMIS.

✓ Hardware, Equipment and Software Costs

□ Purchasing or leasing computer software
□ Purchasing software or software licenses
□ Purchasing or leasing equipment, including telephones, faxes, and furniture

385

✓ Staffing: Paying salaries for operating HMIS, including:

□ Data collection
□ Completing data entry
□ Monitoring and reviewing data quality
□ Completing data analysis
□ Reporting to the HMIS Lead
□ Training staff on using the HMIS or comparable database □ Implementing and complying with HIMIS requirements

✓ Training and Overhead

□ Obtaining technical support
□ Leasing office space
□ Paying charges for electricity, gas, water, phone service and high -speed data transmission necessary to operate or contribute data to HMIS
□ Paying costs of staff to travel to and attend HUD-sponsored and HUD-approved training on HMIS and program s authorized by Title IV of the McKinney -Vento Homeless Assistance Act
□ Paying staff travel costs to conduct intake
□ Paying participation fees charged by the HMIS Lead

▪ Administration

✓ General Management / Oversight / Coordination – Costs of overall prog ram management, coordination, monitoring, and evaluation

□ Administrative services performed under third party contracts or agreements, including general legal services, accounting services, and audit services

□ Other costs for goods and services required for administration of the program, including rental or purchase of equipment, insurance, utilities, office supplies, and rental and maintenance (but not purchase) of office space

□ Staff salaries, wages, and related costs of staff engaged in eligible progr am administration activities

✓ Training on ESG Requirements

□ Costs of providing training on ESG requirements and attending HUD -sponsored ESG trainings
386

✓ Consolidated Plan

□ Costs of preparing and amending the ESG and homelessness related sections of the consolidated plan in accordance with ESG requirements and 24 CFR part 91

✓ Environmental Review

□ Costs of carrying out the environmental review responsibilities under 24 CFR § 576.407 of the HUD regulations

▪ Ineligible Costs. .

✓ Emergency Shelter

□ Legal Services Ineligible Costs:
.
➢ Legal Services for immigration and citizenship matters ➢ Issues related to mortgages
➢ Retainer fee arrangements and contingency fee arrangements ➢ Substance abuse treatment services for inpatient detoxification and other inpa tient drug or alcohol treatment are ineligible costs

✓ Homelessness Prevention and Rapid Re-housing

□ Housing Relocation and Stabilization Services Ineligible Costs:
.
➢ Payment of temporary storage fees in arrears
➢ No financial assistance to a household f or a purpose and time period supported by another public source
➢ Credit Repair assistance does not include the payment or modification of a debt

□ Rental Assistance Ineligible Cost:
.
➢ Late payment penalties.

✓ Administration

□ General management / Oversight / Coordination Ineligible Cost:
.

Purchase of office space.
387

388
Exhibit 2
ESG Subgrantee Report

(See Attachment)

389

Exhibit 3
Eligibility Evaluation

PROJECT INFORMATION

APPLICANT CONTACT INFORMATION
Agency/Program:

Contact Person/Title:

Street Address:

City, State, Zip:

Telephone & Email:

PROJECT
DESCRIPTION This program funds ----

OUTCOME
STATEMENT During FY 2014-15, the subrecipient will implement the ---- Program to assist ---- persons.

OBJECTIVE

CATEGORY
Suitable Living Environment Decent Housing Economic Opportunity NA

OUTCOME

CATEGORY
Availability/Accessibility Affordability Sustainability NA

PERFORMANCE INDICATOR

New (continuing) Access NA

Improved Access

Receiving a service or benefit no longer substandard

PROJECT LOCATION (See Attached Map):
390

ACTIVITY ELIGIBILITY (check at least one
applicable category)
Allowable
Activity Allowable
Costs
Street Outreach
Essential Service s (24 CFR 576.101).

Includes the provision of Essential Services to
unsheltered homeless individuals (those who
qualify under 24 CFR 91.5 paragraph (1)(i) of
the definition of “homelessness”); connect the
homeless with emergency shelter, housing, or
critical services; and provide urgent non -facility-
based care to unsheltered homeless individuals
unwilling or unable to access emergency
shelter, housing or an appropriate health
facility.

Engagement. The cost of activities to
locate, iden tify, and build
relationships with unsheltered
homeless people for the purpose of
providing immediate support,
intervention, and connections with
homeless assistance programs
and/or mainstream social services
and housing programs.

Initial assessment of needs and
eligibility
Providing crisis counseling
Addressing urgent physical needs
Actively connecting and providing
information and referral
Cell phone costs of outreach
workers
Case Management. Assessing
housing and service needs and
arranging/coordinating/ monitoring
the delivery of individualized services.

Initial evaluation/verifying and
document eligibility
Counseling
Developing/Securing/Coordinating
Services
Helping obtain Federal, state, and
local benefits
Monitoring/evaluating participant
progress
Providing information and referral to
other providers
Developing an individualized
housing/service plan
Emergency Health Services .

Outpatient treatment of urgent
medical conditions by license d
medical professionals in community
based settings (e.g. streets, parks,
and campgrounds) to eligible
participants unwilling or unable to
access emergency shelter or an
appropriate healthcare facility.

Assessing participants’ health
problems and developing treatment
plans
Assisting participants to understand
their health needs
Providing or helping participants
obtain appropriate emergency
medical treatment
Providing medication and follow-up
services
Emergency Health Services and
Emergency Mental Health
Services. Outpatient treatment of
urgent mental health conditions by
licensed professionals in community -
based settings (e.g. streets, parks,
and campgrounds) to eligible
participants unwilling or unable to
access emergency shelter or an
appropriate healthcare facility
Crisis Intervention
Prescription of psychotropic
medications
Explain the use and management of
medications
Combinations of therapeutic
approaches to address multiple
problems
391

ACTIVITY ELIGIBILITY (check at least one
applicable category)
Allowable
Activity
Allowable
Costs
Street Outreach (continued)
\
Transportation. Travel by outreach
workers, social workers, medical
professionals or other service
providers while providing eligible
street outreach services

LMA Transporting unsheltere d
people to emergency shelters or
other service facilities
Cost of a participant’s travel on
public transit
Mileage allowance for outreach
workers to visit participants

Purchasing or leasing a vehicle for
use in conducting outreach
activities, including the cost of gas,
insurance, taxes, and maintenance
for the vehicle

Costs of staff to accompany or
assist participant to use public
transportation
Services to Special Populations.

Otherwise eligible Essential Services
that have been tailored to address
the special needs of homeless youth,
victims of domestic violence, and
related crimes/threats, and/or people
living with HIV/AIDS who are literally
homeless.

Identify specific costs; all eligible
expenses above under Street
Outreach
392

ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
Emergency Shelter (Includes Emergency Shelters, Transitional Housing & Day Centers) Essential Services. Provided to persons in
emergency shelters, renovating buildings to be
used as emergency shelters, and operating
emergency shelters

Case Management. Assessing,
arranging, coordinating, and
monitoring individualized services.

Using the centralized or coordinated
assessment system
Initial evaluation including verifying
and documenting eligibility
Counseling

Developing, securing and
coordinating services including
Federal, State, and local benefits
Monitoring and evaluating program
participant progress
Providing information and referrals to
other providers

Providing ongoing risk assessment
and safety planning with victims of
domestic violence, dating violence,
sexual assault and stalking
Developing an Individualized Housing
and Service Plan
Child Care. “Licensed” child care for
program participants with children
under the age of 13 or disabled
children under the age of 18.

Child care costs
Meals and Snacks
Comprehensive coordinated sets of
appropriate developmental activities

Education Services. Instruction or
training to enhance participants’
ability to obtain and maintain housing:
literacy, English literacy, GED,
consumer education, health
education and substance abuse
prevention.

Educational services/skill-building
Screening, assessment, and testing
Individual or group instruction
Tutoring
Provision of books, supplies and
instructional material
Counseling
Referral to community resources

Employment Assist ance and Job
Training. Services assisting
participants secure employment and
job training programs.

Classroom, online, and/or computer
instruction
On the-job instruction
Job finding, skill-building
Reasonable stipends in employment
assistance job training programs
Books and instructional material
Employment screening, assessment,
or testing
Structured job-seeking support
Special training , tutoring including
literacy training, re-vocational training
Counseling or job coaching
Referral to community resources
393

ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
Emergency Shelter (Includes Emergency Shelters, Transitional Housing & Day Centers) (continued)

.

Outpatient Health Services. Direct
outpatient treatment of medical
conditions provided by licensed
medical professionals.

Assessing health problems and
developing a treatment plan
Providing or helping participants
obtain appropriate med ical treatment,
preventive medical care, and health
maintenance services, including
emergency medical services
Providing medication and follow-up
services
Providing preventive and non-
cosmetic dental care
Legal Services. Necessary legal
services regarding matters that
interfere with the program
participant’s ability to obtain and
retain housing
Hourly fees for legal advice and
representation by licensed attorneys
and certain other fees-for-service
Client intake, preparation of cases for
trial, provision of legal advice,
representation at hearings, and
counseling
Filing fees and other necessary court
costs
Legal Representation. Legal
representation and advice to resolve
legal problems that prevent
participants from obtaining or
retaining permanent housing.

Child support
Guardianship
Paternity
Emancipation
Legal separation
Resolution of outstanding criminal
warrants
Appeal of veterans and public benefit
claim denials
Orders of protection and other civil
remedies for victims of domestic
violence, dating violence, sexual
assault, and stalking
Life Skills Training. Critical life
management skills necessary to
assist the program participant to
function independently in the
community.

Budgeting resources
Managing money
Managing household
Resolving conflict
Shopping for food and needed items
Improving nutrition
Using public transportation
Parenting
394

ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
Emergency Shelter (Includes Emergency Shelters, Transitional Housing & Day Centers) (continued)

..

.

.Mental Health Services. Direct
outpatient treatment of mental health
conditions by licensed professionals
Crisis intervention
Individual, family, or group therapy
sessions
Prescription of psychotropic medications
or explanations about the use and
management of medications
Combinations of therapeutic approaches
to address multiple problems
Substance Abuse Treatment
Services. Substance abuse
treatment provided by licensed or
certified professionals, designed to
prevent, reduce, eliminate or deter
relapse of substance abuse or
addictive behaviors
Client intake and assessment
Outpatient treatment for up to thirty days
Group and individual counseling
Drug testing
Transportation. Costs of travel by
program participants to and from
medical care, employment, child care,
or other facilities that provide eligible
essential ser ices; and cost of staff
travel to support provision of essential
services.

Cost of program par ticipant’s travel on
public transportation
Mileage allowance for service workers to
visit participants
Purchasing or leasing a vehicle used for
transport of participants and/or staff
serving participants, including the cost of
gas, insurance, taxes, and maintenance
for the vehicle
Travel costs of staff to accompany or
assist program participants to use public
transportation
Services for Special Populations.

Otherwise eligible essential services
tailored to address the special needs
of homeless youth, victims of
domestic violence, and related
crimes/threats and people living with
HIV/AIDS in emergency shelters.

See all eligible expenses above unde r
Essential Services

Rehabilitation and Renovation.

Renovating buildings to be used as
emergency shelter for homeless
families and individuals.

Labor
Materials
Tools
Other costs for renovation, including soft
costs
Major rehabilitation of an emergency
shelter
Conversion of a building into an
emergency shelter

395

ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
Emergency Shelter (Includes Emergency Shelters, Transitional Housing & Day Centers) (continued) Shelter Operations

.

Shelter Operations . Costs to
operate and maintain emergency
shelter activities and also provide
other emergency lodging when
appropriate. *

*Hotel or motel vouchers are only
eligible when no appropriate
emergency shelter is available
Maintenance (in cluding minor or routine
repairs)
Rent
Security
Fuel
Insurance
Utilities
Food
Furnishings
Equipment
Supplies necessary for the operation of
emergency shelter activities
Assistance Required under URA.

Assistance Required under URA.

Assistance required und er the
Uniform Relocation Assistance and
Real Property Acquisition Policies Act
of 1970 (URA) as described in
subpart E of the interim regulations

Costs of providing URA assistance
under 24 CFR § 576.408, including
relocation payments a nd other
assistance to persons displaced by a
project assisted with ESG funds. *
*Persons that receive URA assistance
are not considered “program
participants” for the purposes of this part
of ESG and relocation payments and
other URA assistance are not
considered “rental assistance” or
“housing relocation and stabilization
services” for the purposes of this part
under ESG.

ACTIVITY ELIGIBILITY (check at least one Allowable Allowable 396

applicable category) Activity Costs
Homelessness Prevention (24 CFR 576.103) and Rapid Re-Housing (24 CFR 576.104)

Housing Relocation and
Stabilization Services
Financial Assistance Moving Costs. M oving costs, such as truck rental or hiring a moving company,
including certain temporary storage
fees.

Rent Application Fees. A pplication fee
that is charged by the owner to all
applicants.

Security Deposit. Equal to no more than
2 months’ rent.

Last Month’s Rent. P aid to the owner of
housing at the time security deposit and
first month’s rent are paid.

Utility Deposit. Standard utility deposit
required by the utility company for all
customers (i.e. gas, electric,
water/sewage).

Utility Payments. Up to 24 months of
utility payments per participant per
service (i.e. gas, electric,
water/sewage), including a 1 time
payment up to 6 months of arrearages,
per service.

Services: Housing Search and
Placement:

Assessment of housing barriers, needs
and preferences
Development of an action plan for
locating housing
Housing search and outreach to and
negotiation with owner
Assistance with submitting rental
applications and understanding leases
Assessment of housing for compliance
with ESG requirements for habitability,
lead based paint, a nd rent
reasonableness
Assistance with obtaining utilities and
making moving arrangements
Tenant counseling
Assessment of housing barriers, needs
and preferences
Housing Stability Case
Management. Assessing, arranging,
coordinating, and monitoring the
delivery of individualized services to
facilitate housing stability
Using the centralized or coordinated
assessment system conduct the initial
evaluation and reevaluation

397

ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
Homelessness Prevention (24 CFR 576.103) and Rapid Re-Housing (24 CFR 576.104) (continued)

.

Counseling
Developing, securing, and coordinating
services including Federal, state, and
local benefits
Monitoring and evaluating program
participant progress
Providing infor mation and referrals to
other providers

Developing an Individualized Housing
and Service Plan
Services: Mediation. Time and/or services associated with mediation activities between the
program participant a nd the owner or
person(s) with whom the program
participant is living, to prevent the
program participant from losing
permanent housing in which they
currently reside.

Legal Services. Legal services that
are necessary to resolve a le gal
problem that prohibits the program
participant from obtaining or
maintaining permanent housing
Hourly fees for legal advice and
representation
Fees based on the actual service
performed (i.e. fee for service) , but only
if the cost would be less than the cost of
hourly fees
Client intake, preparation of cases for
trial, provision of legal advice,
representation at hearings and
counseling
Services: Legal Representation Landlord/tenant matters Child support
Guardianship
Paternity
Emancipation
Legal Separation
Resolution of outstanding criminal
warrants
Orders of protection and other civil
remedies for victims of domestic
violence, dating violence, sexual assault
and stalking

398

ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
Homelessness Prevention (24 CFR 576.103) and Rapid Re-Housing (24 CFR 576.104) (continued)

.

Services: Credit Repair . Services
necessary to assist program
participants with critica l skills related
to household budgeting, managing
money, accessing a free personal
credit report, and resolving personal
credit problems*

* Assistance cannot include the
payment or modification of a debt.

Credit counseling
Other related Services
Short and Medium-Term Rental Assistance Short-Term Rental Assistance.

Extended up to 3 months
Rental Assistance: rental assistance and
rental arrears
Medium-Term Rental Assistance .

Extended 4 to 24 months
rental application fees, security and
utility deposits, utility payments, last
month's rent, moving costs

Payment of Rental Arrears. Onetime
payment up to 6 months, including
any late fees on those arrears

Any Combination of the Three
Types of Rental Assistance Above.

Total not to exceed 24 months during
any 3 year period, including any
payment for last month’s rent.

HMIS (24 CFR 576.107)
HMIS. The HEARTH Act makes HMIS
participation a statutory requirement for ESG
subrecipients. Activities funded under this
component must comply with HUD’s standards
on participation, data collection and reporting
under a local HMIS.

Hardware, Equipment and Software
Costs

Purchasing or leasing computer
software
Purchasing software or software
licenses
Purchasing or leasing equipme nt,
including telephones, faxes, and
furniture
Staffing: Paying salaries for
operating HMIS
Data collection
Completing data entry
Monitoring and reviewing data quality
Completing data analysis
Reporting to the HMIS
Training staff on using the HMIS or
comparable database
Implementing and complying with HIMIS
requirements
399

ACTIVITY ELIGIBILITY (check at least one
applicable category) Allowable
Activity Allowable
Costs
HMIS (24 CFR 576.107) (continued)
Training and Overhead

Obtaining technical support
Leasing office space
Paying charges for electricity, gas,
water, phone service and high speed
data transmission necessary to operate
or contribute data to HMIS
Paying costs of staff to travel to and
attend HUD -sponsored and HUD
approved training on HMIS and
programs authorized by Title IV of the
McKinney-Vento Homeless Assistance
Act
Paying staff travel costs to conduct
intake
Paying participation fees charged by th e
HMIS

Is the project an ineligible activity? (Double-check that it is none of the following.) (570.207) Emergency Shelter Legal Services:

Legal Services for immigration and citizenship matters
Issues related to mortgages
Retainer fee arrangements and contingency fee arrangements Substance abuse treatment services for inpatient detoxification and other inpatient drug or alcohol treatment are ineligible costs Homelessness Prevention and Rapid Re-housing/
Housing Relocation and Stabilization Services:

Payment of temporary storage fees in arrears
No financial assistance to a household for a purpose and time period supported by another public source Credit Repair assistance does not include the payment or modification of a debt Rental Assistance
Late payment penalties.

Administration
General management / Oversight / Coordination
Purchase of office space.

Bad debts (e.g., late fees shown on invoices), , grant writing, public relations events, staff training, attending conferences, advertising, and entertainment
PROJECT FUNDING/ MATCHING REQUIREMENT (24 CFR 576.201)
Subrecipient’s estimated cost:

Recommended ESG funding:

Match sources (amount & source):*
*Matching contributions in an amount
that equals the amount of ESG funds
applied for, and awarded . Matching

400

contributions may be obtained from any
source, including any federal source
other than the ESG Program, as well as
State, local, and private sources.

ESG share of City’s estimated total cost

CONSOLIDATED OR ACTION PLAN
Yes Is the project consistent with a priority need or objective identified in the Consolidated Plan? If not, a Plan amendment wil l be needed, following the Citizen Participation Plan. Identify the priority:

No
Yes Is the project identified in the current Action Plan or as a previous Action Plan activity for which there are still sufficie nt funds? If not, if this is a “substantial amendment” per the Citizen Participation Plan, a Plan a mendment will be needed to implement the project.

No
CONTINUUM OF CARE CONSULTATION (24 CFR 576.400(a))
Yes Project is consistent with local CoC: (1) determine how ESG funds will be allocated in that region; (2) i dentify the performance standards for evaluating the outcomes of projects and activities; and (3) identify the funding, policies and procedures for the administration and operation of the HMIS, if appropriate (24 CFR 576.400(a)).

No
Yes Subrecipient has coordinated and integrated, to the maximum extent practicable, ESG -funded activities with other programs targeted to homeless people in the area covered by the CoC to provide a strategic, community -wide system to prevent and end homelessness for the area (24 CFR 576.400(c)). No Yes Subrecipient has coordinated and integrated, to the maximum extent practicable, ESG -funded activities with mainstream housing, health, social servic es, employment, education, and youth programs for which families and individuals at risk of homelessness and homeless individuals and families may be eligible (24 CFR 576.400(d)). No Yes If the CoC has developed Wr itten Standards in accordance with the requirements outlined in 24 CFR 576.400(e)(2)(3), is the subrecipient using those written standards. No
NA
Yes If the CoC has not yet established its Written Standards, has subrecipient established and applied written standards for providing ESG Assistance per 24 CFR 576.400 (e)(2)(3). No NA
Participation in HMIS
Yes The subrecipient has ensured that data on all persons served and all activities assisted under ESG are entered into the HMIS. If subrecipient is a Victim Service Provider or a Legal Services Provider, it may use a comparable database that collects client level data over time (i.e ., longitudinal data) and generates unduplicated aggregate reports based on the data.

Information entered into a comparable database must not be entered directly into or provided to an HMIS (24 CFR 576.400(f)). No
401

RECOMMENDATION AND COMMENTS
Comments:

PREPARER’S SIGNATURE
Signature: Date:

Name: Title:

CITY REVIEWER SIGNATURE
Signature: Date:

Name: Title:

CITY REVIEWER SIGNATURE
Signature: Date:

Name: Title:

ATTACHMENTS
.
402

Exhibit 4
Subrecipient Agreement

403

EMERGENCY SOLUTIONS GRANT PROGRAM

SUBRECIPIENT AGREEMENT

BETWEEN THE CITY OF GARDEN GROVE
AND (Insert Organization)
FOR (Insert activities that are being funded)
This agreement is made and entered into this (Insert date), by and between the CITY OF GARDEN GROVE, a municipal corporation of the State of California, hereinafter referred to as "CITY," and (Insert name of Subrecipient), a nonprofit corporation under the laws of the State of California, hereinafter referred to as "SUBRECIPIENT."

RECITALS
The following recitals are a substantive part of this agreement:

1. The CITY has applied for and received funds, Community Development Block Grant (CDBG), CFDA No. 14.218, and Emergency Solution Grant (ESG), CFDA No. 14.231, from the U.S. Depart ment of Housing and Urban Development (HUD) under subtitle B of Title IV of the McKinney -Vento Homeless Assistance Act of 1974, (42 U.S.C. 11371-11378); and

2. The CITY’s Annual Action Plan submitted to HUD includes the PROJECT described herein and indicates that a portion of the funds, received from HUD shall be allocated to SUBRECIPIENT; and

3. HUD has accepted and certified the aforementioned Annual Action Plan; and

4. The CITY wishes to engage the SUBRECIPIENT to provide (Insert activities that are being funded) , as set forth in CITY’s Annual Action Plan, in accordance with the Scope of Services (Attachment A) of this agreement (the “PROJECT”); and

5. The provision of this service is an eligible expenditure of available Emergency Solutions Grant (ESG) Program funds , Catalogue of Federal Domestic Assistance (CFDA) 14.231, of the CITY, required to carry out the purpose of the ESG Program under 24 CFR 576.1.

AGREEMENT
The parties mutually agree as follows:

1. Term of Agreement . This agreement shall cover services rendered from (Insert start date of agreement) until (Insert date that the contract will expire) . The term of this agreement and the provisions herein shall be extended to cover any additional time period during which the SUBRECIPIENT remains in control of ESG funds or other assets, including program income. Subrecipient shall remain obligated to perform such duties as would normally extend beyond the end date of reimbursable activities, including, but not limited to, indemnification, audits, reporting, and accounting.

2. Services to be Provided . As a condition of receiving ESG funding pursuant to this agreement, the SUBRECIPIENT shall perform all the services necessary to administer the PROJECT as described in the CITY’s Annual Action Plan and as set for th in the Scope of Services described in Attachment A to this agreement, a copy of which is attached hereto 404

and incorporated herein by this reference. The Scope of Services includes the following components:

2.1 Activities. The SUBRECIPIENT will be responsib le for administering the services with Fiscal (Insert year) ESG Program funds to qualified Garden Grove residents in a manner satisfactory to the CITY and consistent with any and all standards required as a condition of providing these funds, the terms of this agreement, and all applicable Federal, State and local laws, guidelines, policies and regulations.

a. Program Delivery. The Scope of Services includes a description of each activity eligible under the ESG Program, the products or services to be perfor med, where they are to be provided, for whom they are to be provided, and how many they are to be provided.

b. General Administration . A description of the SUBRECIPIENT’s general administrative services to be performed in support of the activities is noted i n the Scope of Services. A schedule for the completion of these services and goals is included in the Scope of Services. The services will include activities eligible under the ESG Program.

2.2 The Eligible Expense Guide The Eligible Expense Guide, attached hereto as Attachment B and incorporated herein by reference, details what activities are eligible for reimbursement with ESG funds, and includes the following components:

a. Eligible Activities. A complete description of each activity eligible under the ESG Program, the products or services to be performed, where the services are to be provided and for how long services are to be provided.

b. Participant Qualifications. A description of client qualification to receive ESG services, including the definitions of “at risk” and “homeless”, and maximum gross household income.

2.3 Emergency Solutions Program Objectives . All activities funded with ESG funds are limited to ones that increase the number and quality of emergency shelters and transitional housing facilities f or homeless individuals and families and to operate these facilities, and provide essential social services, homelessness prevention and rapid rehousing services.

2.4 Level of Accomplishment -Goals and Performance Measures . The Scope of Services includes measurements for each activity per quarter and year-to-date.

2.5 Performance Monitoring . The CITY will monitor the performance of the SUBRECIPIENT against goals and performance standards required herein.

Substandard performance as determined by the CITY will cons titute non - compliance with this agreement. If action to correct such substandard performance is not taken by the SUBRECIPIENT within a reasonable period of time after being notified by the CITY, Agreement suspension or termination procedures will be initiated.

3. Disbursement of Funds. SUBRECIPIENT shall receive ESG Funds as follows:

3.1 Amount. It is expressly agreed and understood that the total amount to be paid by the CITY under this agreement shall not exceed (Insert amount funded to 405

Subrecipient). Payment may be contingent upon certification of the SUBRECIPIENT’s financial management system in accordance with the standard specified in 2 CFR Part 200.

3.2 Not to Exceed . ESG Funds under this agreement shall not exceed (Insert amount funded). If the costs of services provided exceed (Insert amount funded) , the SUBRECIPIENT shall pay all additional costs. If the cost of services provided is less than (Insert amount funded), the CITY shall retain all unused funds.

3.3 Budget. Drawdowns for the payment of eligible expenses shall be made in accordance with the line item budgets specified in the Project Budget set forth in Attachment A hereto, and in accordance with the payment procedures set forth in Section 5.10 of this agreement.

3.4 Prohibition of Subrecipient Income from ESG Funds. Subrecipient agrees that it shall not use ESG Funds in any manner which shall provide income to Subrecipient, other than Program Income. Any earned interest income on funds generated through the use of investment of funds received from ESG shall be cause, at the discretion of the City, for recapture of such income and/or the full amount of funds originally granted to Subrecipient.

4. General Conditions . During the performance of this agreement, the SUBRECIPIENT agrees as follows:

4.1 General Compliance . The SUBRECIPIENT agrees to comply with applicable Uniform Administrative Requirements of Title 2 of the Code of Federal Regulations as well as the requirements of Title 24 of the Code of Federal Regulations, Part 576 (the U.S.

Housing and Urban Development regulations concerning the Emergency Solutions Grant Program (ESG) including 24 CFR 576.407 of these regulations, except that (1) the SUBRECIPIENT does not assume the recipient’s environmental responsibilities described in 24 CFR 576.407 (d) and (2) the SUBRECIPIENT does not assume the recipient’s responsibility for initiating the environmental review process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to comply with all other applicable federal, state and local l aws, regulations, and policies governing the funds provided under this agreement. The SUBRECIPIENT further agrees to utilize funds available under this agreement to supplement rather than supplant funds otherwise available.

Subrecipient shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of the Agreement or the ESG Program, including all Cal/OSHA requirements, and shall give all notices required by la w. Subrecipient shall be liable for all violations of such laws and regulations in connection with performing work related to the Agreement or ESG Program. If Subrecipient performs any work or services in violation of such laws, rules, and regulations, Sub recipient shall be solely responsible for all penalties and costs arising therefrom. Subrecipient shall defend, indemnify, and hold City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out o f any failure or alleged failure to comply with such laws, rules, or regulations.

4.2. Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or mailed to the below listed addresses, 406

or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process.

Address of CITY is as follows: With One (1) Copy to:

City of Garden Grove City of Garden Grove
Attn: Neighborhood Improvement
Division, 3rd Floor
Attn: City Attorney
City Attorney’s Office
Community and Economic
Development Department
11222 Acacia Parkway
Garden Grove, CA 92840-5208
11222 Acacia Parkway
Garden Grove, CA 92840-5208

Address of SUBRECIPIENT:
(Name of Subrecipient)
Attn: (Contact name)
(Contact title)

(Address)

4.3. Independent Contractor. Nothing contained in this agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The SUBRECIPIENT shall at all times remain an independent contractor with respect to the services to be performed under this agreement. All persons employed for the performance of services and functions hereunder shal l be officers, agents, or employees (including volunteers) of SUBRECIPIENT and shall not be deemed to be those of CITY; no CITY officer, agent, or employee shall be under control or supervision of SUBRECIPIENT, and no SUBRECIPIENT officers, agents or employees (including volunteers), shall have any entitlement to wages, pension, civil service, or any status or rights with CITY. The CITY shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the SUBRECIPIENT is an independent contractor.

4.4 Licensing. Prior to performing any services or work hereunder Subrecipient shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to perform the work and services required b y this Agreement and ESG Funds. Subrecipient represents and warrants to City that Subrecipient shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Subrecipient to perform the work and services required or authorized by this Agreement or ESG Funds. Subrecipient shall have the sole obligation to pay for any fees, as sessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Subrecipient's performance of the work and services required or authorized by this Agreement or ESG Funds, and shall defend, i ndemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to obtain such license, permits, and approvals of whatever natur e that are legally required to perform the work or services set forth in the ESG Program.

4.5 Ineligibility of Subrecipient or Contractors . Subrecipient shall not use ESG Funds directly or indirectly in its operations or to employ, award contracts to, or 407

otherwise engage the services of, or fund any contractor during any period of debarment, suspension, or placement in ineligibility status of the Subrecipient or such contractor under the provisions of the applicable federal regulations governing ESG funds, projects, or programs.

4.6 Prohibition of Expending ESG Funds to Obtain Other Funding . Subrecipient shall in no event expend ESG Funds granted hereunder to fund another service provider, to pay a contractor for services outside the scope of this Agreeme nt, to apply for other public agencies' program funds, or to supplant another funding source, unless expressly approved by the City.

4.7 Unauthorized Aliens. Subrecipient represents and warrants that it will comply with all of the provisions of the Feder al Immigration and Nationality Act, 8 U.S.C.A. §§1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Subrecipient so employ such unauthorized aliens for the performance of any work and/or services under this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Subrecipient hereby agrees to reimburse City for any and all liabilities, actions, suits, claims, demands, losses, costs, judg ments, arbitration awards, settlements, damages, demands, orders, or penalties which arise out of or are related to such employment, together with any and all costs, including attorneys' fees, incurred by City.

4.8 Hold Harmless. SUBRECIPIENT agrees to pr otect, defend, and hold harmless CITY and its elective or appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damage t o property, or interference with use of property, arising out of, or in any way connected with performance of the Agreement by SUBRECIPIENT, SUBRECIPIENT's agents, officers, employees, subcontractors, or independent contractors hired by SUBRECIPIENT. The only exception to SUBRECIPIENT's responsibility to protect, defend, and hold harmless CITY, is due to the sole negligence of CITY, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by SUBRECIPIENT.

4.9 Commencement of Work: SUBRECIPIENT shall not commence work under th is Agreement until all certificates and endorsements have been received and approved by the CITY. All insurance required by this Agreement shall contain a Statement of Obligation on the part of the carrier to notify the CITY of any material change, cancellation, or termination at least thirty (30) days in advance. All subcontractors, consultants, and agents shall be required to provide the same insurance as that required of the SUBRECIPIENT. SUBRECIPIENT shall be responsible to collect and maintain all insurance required of all subcontractors, consultants, and agents.

4.10 Insurance: For the Theduration of this agreement SUBRECIPIENT shall maintain the following insurance.

a. Workers Compensation Insurance. SUBRECIPIENT shall maintain workers compensation insurance in the amount and type required by California law, if 408

applicable.

b. Commercial General Liability in an amount not less than $1,000,000 per occurrence; (claims made and modified occurrence policies are not acceptable); Insurance companies m ust be acceptable to CITY and have an A.M. Best’s Guide Rating of A-, Class VII or better, as approved by CITY.

c. Automobile Liability in an amount not less than $1,000,000 combined single limit; (claims made and modified occurrence policies are not acceptable); Insurance companies must be acceptable to CITY and have an A.M. Best’s Guide Rating of A-, Class VII or better, as approved by CITY.

d. Sexual Misconduct in an amount not less than $1,000,000 per occurrence; (claims made and modified occurrence policie s are not acceptable); Insurance companies must be acceptable to CITY and have a Best’s Guide Rating of A-, Class VII or better, as approved by CITY (claims made and modified occurrence policies are not acceptable); Insurance companies must be acceptable to CITY and have an A.M. Best’s Guide Rating of A -, Class VII or better, as approved by CITY. (IF APPLICABLE)

e. Professional Liability in an amount not less than $1,000,000 per occurrence/per claim; Insurance companies must be acceptable to CITY and have a Best’s Guide Rating of A-, Class VII or better, as approved by the CITY.

f. Directors & Officers Liability in an amount not less than $1,000,000 per occurrence/per claim; Insurance companies must be acceptable to CITY and have an A.M. Best’s Guide Rating o f A-, Class VII or better, as approved by the CITY.

Additional Insured Endorsements and Loss Payee Endorsement:

An additional insured Endorsement for on -going and products -completed operations under the commercial general liability policy (Subsection “b” above) shall designate the City of Garden Grove and its officers, officials, employees, agents, and volunteers as additional insureds for liability arising out of work or operations performed by or on behalf of SUBRECIPIENT. SUBRECIPIENT shall provide to CITY proof of insurance and endorsement forms that conform to CITY’s requirements, as approved by the CITY.

An Additional Insured Endorsement for automobile liability policies (Subsection “c” above) shall designate the City of Garden Grove and its off icers, officials, employees, agents, and volunteers as additional insureds for automobiles owned, leased, hired, or borrowed by SUBRECIPIENT. SUBRECIPIENT shall provide to CITY proof of insurance and endorsement forms that conform to City’s requirements, as approved by CITY.

SUBRECIPIENT shall provide to CITY endorsements from each insurance carrier wherein the insurance carrier shall give CITY thirty (30) days advanced written notice of any material change, cancellation, or termination of coverage.

For any claims related to this Agreement, SUBRECIPIENT’s insurance coverage shall be primary insurance as respects the City of Garden Grove, and its 409

officers, officials, employees, agents, and volunteers. Any insurance or self - insurance maintained by the CI TY, its officers, officials, employees, agents, or volunteers shall be excess of the SUBRECIPIENT’S insurance and shall not contribute with it. Claims made and modified occurrence policies are not acceptable.

IF SUBRECIPIENT maintains higher insurance lim its than the minimums shown above, SUBRECIPIENT shall provide coverage for the higher insurance limits otherwise maintained by the SUBRECIPIENT.

4.11 City Recognition. The SUBRECIPIENT shall insure recognition of the role of the CITY in providing services thro ugh this agreement. All activities, facilities and items utilized pursuant to this agreement shall be prominently labeled as to funding source. In addition, the SUBRECIPIENT will include a reference to the support provided herein in all publications made p ossible with funds made available under this agreement.

4.12 Amendments. The CITY or SUBRECIPIENT may amend this agreement at any time provided that such amendments make specific reference to this agreement, and are executed in writing, signed by a duly author ized representative of each organization, and approved by the CITY’s governing body. Such amendments shall not invalidate this agreement, nor relieve or release the CITY or SUBRECIPIENT from its obligations under this agreement.

The CITY may, in its disc retion, amend this agreement to conform with federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the acti vities to be undertaken as part of this agreement, such modifications will be incorporated only by written amendment signed by both CITY and SUBRECIPIENT.

4.13 Suspension or Termination . In accordance with 2 CFR 200.338, the CITY may suspend or terminate this agreement if the SUBRECIPIENT materially fails to comply with any terms of this agreement, which include (but are not limited to) the following:

a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regu lations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time;

b. Failure, for any reason, of the SUBRECIPIENT to fulfill in a timely and proper manner its obligations under this agreement;

c. Ineffective or improper use of funds provided under this agreement; or

d. Submission by the SUBRECIPIENT to the CITY reports that are incorrect or incomplete in any material respect.

In accordance with 2 CFR 200.339, this agreement may also be terminated for convenience by e ither the CITY or the SUBRECIPIENT, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the CIT Y determines that the remaining portion of 410

the award will not accomplish the purpose for which the award was made, the CITY may terminate the award in its entirety.

5. Administrative Requirements

Financial Management

5.1. Accounting Standards. The SUBRECIP IENT agrees to comply with 2 CFR 200.302 and all other applicable provisions of 2 CFR Part 200 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred.

5.2. Cost Principles. The SUBRECIPIENT shall administer its program in conformance with 2 CFR Part 200 as it pertains to all costs incurred whether charged on a direct or indirect basis.

Documentation and Record Keeping

5.3. Records to be Maintained. The SUBRECIPIENT shall maintain all records required by the federal regulations specified in 24 CFR 576.500 that are pertinent to the activities to be funded under this agreement. Such records shall include but not be limited to:

a. Records providing a full description of each activity undertaken;

b. Records demonstrating that each activity undertaken meets the Purpose of the ESG Program;

c. Records required to determine the eligibility of activities;

d. Records required to document the acquisiti on, improvement, use or disposition of real property acquired or improved with ESG assistance;

e. For homeless prevention activities, records documenting evidence of an eviction, foreclosure, or utility termination notice(s) and evidence that the inability t o pay was sudden, necessary to prevent homelessness, and resumption of payment is reasonably expected within the near future;

f. Financial records as required by and 2 CFR Part 200;

g. Records to document homelessness status to determine the eligibility of persons served by the ESG Program; and

h. Other records necessary to document compliance with 24 CFR Part 576.57.

5.4. Retention. The SUBRECIPIENT shall retain all financial records, supporting documents, statistical records, and all other records pertinent to th e agreement for a period of four (4) years. The retention period begins on the date of the submission of the CITY’s annual performance and evaluation report to HUD in which the activities assisted under the agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the four -year period, then such records must be retained until 411

completion of the actions and resolution of all issues, or the expiration of the four - year period, whichever occurs later.

5.5. Client Data . The SUBRECIPIENT shall maintain client data demonstrating client eligibility for services provided. Such data shall be input ted into the Homeless Management Information System (HMIS) within 48 hours of service by SUBRECIPIENT and include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided.

Such information shall be made available to CITY monitors or their designees for review upon request. (If applicable)

5.6. Disclosure. The SUBRECIPIENT understands that client information collected under this agreement is private and the use or disclosure of such infor mation, when not directly connected with the administration of the CITY’s or SUBRECIPIENT’s responsibilities with respect to services provided under this agreement, is prohibited by the all applicable state and federal law unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian.

5.7. Closeouts. The SUBRECIPIENT’s obligation to the CITY shall not end until all closeout requirements are completed. Activities during this close out period shall include, but are not limited to: Making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the CITY), and determi ning the custodianship of records. Notwithstanding the foregoing, the terms of this agreement shall remain in effect during any period that the SUBRECIPIENT has control over ESG funds.

5.8. Audits and Inspections . All SUBRECIPIENT records with respect to any matters covered by this agreement shall be made available to the CITY, grantor agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data.

Any deficiencies noted in audit reports must be fully cleared by the SUBRECIPIENT within 30 days after receipt by the SUBRECIPIENT. Failure of the SUBRECIPIENT to comply with the above a udit requirements will constitute a violation of this agreement and may result in the withholding of future payments. The SUBRECIPIENT hereby agrees to have an annual agency audit conducted in accordance with current CITY policy concerning SUBRECIPIENT aud its and 2 CFR Part 200 subparts A-F.

Reporting and Payment Procedures

5.9 Quarterly Reports . The Subrecipient shall submit "Quarterly Reports" during the program year beginning (Insert date), and ending (Insert date), within fifteen (15) calendar days of the end of each quarter. The final quarterly report is due no later than July 15, (Insert year). The report must include sufficient information to assist the City in monitoring the Subrecipient's performance. The Subrecipient must demonstrate satisfactory performance prior to reimbursement for expenditures.

The Quarterly Reports shall indicate the number of persons assisted, income and ethnicity of persons assisted, how/what assistance was provided, and a description of how and when determination of eligibility status was made for persons assisted.

412

5.10 Reimbursement Schedule . Subrecipient may request to draw down on these ESG Funds in the manner delineated in Scope of Services, unless receipts and appropriate documentation can be provided to, and approved by, the City indicating the need to draw down on funds earlier. The City shall not provide any payments/reimbursements in advance of actual expenditures by the Subrecipient.

5.11 Reimbursement Requests . Concurrently with the submittal of each Quarterly Report, as described in subsection 5.9, Subrecipient shall submit a "Reimbursement Request" to the City to request payment for eligible ESG Program costs. Each Reimbursement Request shall include documentation to verify that the expenditure of funds is consistent with the ESG Program description/definition as approved by the City Council. Documentation shall include, but not be limited to, both (i) an original invoice and (ii) true copies of other receipts, agreements, payroll records or other documentation suppo rting and evidencing how the ESG Funds have been or will be expended during the applicable quarter. Prior to reimbursing Subrecipient, the City will verify that Subrecipient has met all applicable regulations for the ESG Program.

5.12 Remaining Balance . The ESG Program shall be completed and all funds provided through this Agreement shall be expended on eligible ESG Program activities from (Insert date) through (Insert date) . Invoices for approved ESG Program costs funded under this Agreement shall be submitt ed within 30 days after the Agreement expiration date. After the 30 day period for submitting invoices has expired, any remaining balance on this Agreement may be allocated by City to other eligible ESG projects within the City's approved ESG Program.

5.13 Separation of Accounts. All ESG Funds received by Subrecipient from City pursuant to this Agreement shall be maintained in an account in a federally insured banking or savings and loan institution with record keeping of such accounts maintained pursuant to T itle 2 of the Code of Federal Regulations ("2 CFR") Part 200. The Subrecipient is not required to maintain separate depository accounts for ESG Funds; provided however, the Subrecipient must be able to account for receipt, obligation and expenditure of ES G Funds pursuant to applicable 2 CFR 200.302 et seq., requirements and any other applicable law.

5.14 Repayment of Funds by Subrecipient . In the event this Agreement is terminated, as provided in section 4.9, Subrecipient agrees to and shall immediately return to City any and all unexpended and unencumbered ESG Funds. Further, Subrecipient shall comply with the provisions of the section of this Agreement relating to Reversion of Assets.

5.15 Additional Payment after Notice of Termination at Discretion of City . In the event of early termination of the Agreement by either party without cause, at the sole discretion and election of the City, the Subrecipient will be compensated for all services rendered and necessarily incurred costs performed in good faith in accordance with the terms of this Agreement that have been previously eligible for reimbursement and paid, to the date of the notice of termination to the extent that ESG Funds are available from HUD.

In the event of early termination of the Agreement by the Ci ty for cause (but not due to the non -performance or breach by Subrecipient), at the sole discretion and election of the City, the Subrecipient will be compensated for all services rendered 413

and necessarily incurred costs performed in good faith in accordanc e with the terms of this Agreement that have been previously eligible for reimbursement and paid, to the date of the notice of termination to the extent that ESG Funds are available from HUD.

5.16 Indirect Costs . If indirect costs are charged, the SUBRECIPIEN T will develop an indirect cost allocation plan for determining the appropriate SUBRECIPIENT’s share of administrative costs and shall submit such plan to the CITY for approval, in a form specified by the CITY.

5.17 Payment Procedures. The CITY will pay to the SUBRECIPIENT funds available under this agreement based upon information submitted by the SUBRECIPIENT and consistent with any approved budget and CITY policy concerning payments. With the exception of certain advances, payments will be made for eligible expenses actually incurred by the SUBRECIPIENT, and not to exceed actual cash requirements. Payments are to be adjusted by the CITY in accordance with advanced fund and program income balances available in SUBRECIPIENT accounts.

In addition, the CITY rese rves the right to liquidate funds available under this agreement for costs incurred by the CITY on behalf of the SUBRECIPIENT.

5.18 Progress Reports. The SUBRECIPIENT shall submit regular Progress Reports to the CITY in the form, content, and frequency as required by the CITY.

5.19 Procurement

a. Compliance
The SUBRECIPIENT shall comply with current CITY policy concerning the purchase of equipment and shall maintain inventory records of all non - expendable personal property as defined by such policy as may be procu red with funds provided herein. All program assets (unexpended program income, property, equipment, etc.) shall revert to the CITY upon termination of this Agreement.

b. OMB Standards
Unless specified otherwise within this agreement, the SUBRECIPIENT shall procure all materials, property, or services in accordance with the requirements of 2 CFR Part 200.

c. Travel
The SUBRECIPIENT shall obtain written approval from the CITY for any travel outside the metropolitan area with funds provided under this Agreement.

Use and Reversion of Assets

5.20 Compliance. The SUBRECIPIENT shall comply with current CITY policy concerning the purchase of equipment and shall maintain inventory records of all non - expendable personal property as defined by such policy as may be proc ured with funds provided herein. All program assets shall revert to the CITY upon termination of this agreement as provided for in Use and Reversion of Assets.

5.21 OMB Standards . Unless specified otherwise within this agreement, the SUBRECIPIENT shall procure all materials, property, or services in accordance with the requirements of 2 CFR Part 200.
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5.22 Travel. The SUBRECIPIENT shall obtain written approval from the CITY for any travel outside the metropolitan area with funds provided under this agreement.

5.23 Use as an Emergency Shelter . The use and disposition of real property and equipment under this agreement shall be in compliance with the requirements of 2 CFR Part 200, which include but are not limited to the following:

a. The SUBRECIPIENT shall transfer to t he CITY any ESG funds on hand and any accounts receivable attributable to the use of funds under this agreement at the time of expiration, cancellation, or termination.

b. Real property under the SUBRECIPIENT’s control that was improved, in whole or in part , with funds under this agreement shall comply with ESG assistance involving major rehabilitation or conversion, requires any building for which ESG assistance is used to continue in use as a shelter for homeless individuals and families for not less than a ten -year period. ESG assistance involving rehabilitation (other than major rehabilitation or conversion) requires any building for which ESG assistance is used to continue in use as a shelter for homeless individuals and families for not less than a thre e-year period. Thus, for either the 3 - or 10-year period of use, the use requirement starts on the date of initial occupancy for a building that had not previously been operated as a shelter. The date the ESG funds are obligated to a shelter starts the applicable use requirement where the building was previously operated as a shelter.

c. In all cases in which equipment acquired, in whole or in part, with funds under this agreement is sold, the proceeds shall be program income (prorated to reflect the extent to that funds received under this agreement were used to acquire the equipment). When equipment is no longer needed in the same project, it cannot be used to assist homeless or low -income persons, and the value of the property in question is $5,000 or mor e, disposition instructions should be requested from HUD. If HUD has neither use for the equipment nor provides instruction within 120 days, the recipient may dispose of the equipment provided the ESG account is reimbursed by applying to the sales price or fair market value of the equipment an amount equal to the percentage of HUD's participation in the original acquisition price of the equipment.

6. Relocation, Real Property Acquisition. The SUBRECIPIENT agrees to comply with the following:

a. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at 49 CFR Part 24; and,

b. The SUBRECIPIENT also agrees to comply with all applicable CITY ordinances, resolutions and policies concerning the displacement of persons from their residences.

c. The requirements in 24 CFR 570.606(d) governing optional relocation policies.

The CITY hereby reserves the right to preempt the optional policies. 415

The SUBRECIPIENT shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b) (2) that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for an ESG-assisted project. The SUBRECIPIENT also agrees to comply with applicable CITY ordinances, resolutions and policies concerning the displacement of persons from their residences.

7. Personnel & Participant Conditions.

7.1. Civil Rights

a. Compliance
The SUBRECIPIENT agrees to comply with all local and State civil rights laws and with Title VI of the C ivil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 7 06), the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086.

b. Nondiscrimination
The SUBRECIPIENT agrees to comply with the non -discrimination in employment and contracting opportunities laws, regulations, and executive orders, as revised by Executive Order 13279 and all local ordinances. The applicable non -discrimination provisions in Section 109 of the HCDA are still applicable.

c. Land Covenants
This agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88 -352). In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this agreement, the SUBRECIPIENT shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon, providing that the CITY and the United States are beneficiaries of and entitled to enforce such covenants. The SUBRECIPIENT, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate.

d. Section 504
The SUBRECIPIENT agrees to comply with all Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination against the individuals with disabilities or handicaps in any Federally assisted program. The CITY shall provide the SUBRECIPIENT with any guidelines necessary for compliance with that portion of the regulations in force during the term of this agreement.

7.2. Affirmative Action

a. Approved Plan
The SUBRECIPIENT agrees that it shall be committed to carry out pursuant to the CITY’s specifications an Affirmative Action Program in keeping with t he 416

principles as provided in President’s Executive Order 11246 of September 24, 1966. The CITY shall provide Affirmative Action guidelines to the SUBRECIPIENT to assist in the formulation of such program. The SUBRECIPIENT shall submit a plan for an Affirma tive Action Program for approval prior to the award of funds.

b. Women- and Minority-Owned Business Enterprise (W/MBE) The SUBRECIPIENT will use its best efforts to afford small businesses, minority business enterprises, and women’s business enterprises th e maximum practicable opportunity to participate in the performance of this agreement. As used in this agreement, the terms “small business” means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and “minority and women’s business enterprise” means a business at least fifty -one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, “minority group members” are Afro -Americans, Spanish -speaking, Spanish surnamed or Spanish-heritage Americans, Asian Americans, and American Indians. The SUBRECIPIENT may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation.

c. Access to Records
The SUBRECIPIENT shall furnish and cause each of its own SUBRECIPIENT’s or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by the CITY, HUD or i ts agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein.

d. Confidentiality of Records
The SUBRECIPIENT is to ensure the safety and security of ESG proje ct participants fleeing domestic violence situations by developing and implementing procedures to guarantee the confidentiality of records concerning project participants as required under 24 CFR 576.500. In addition, the address and location of family vio lence shelter facilities receiving ESG funding may not be publicly disclosed except with the written authorization of the person(s) responsible for the shelter facility's operation. To comply with this requirement, recipient organizations should, for examp le, keep written records or files pertaining to families under lock and key with only particular personnel granted access to those files.

e. Notifications
The SUBRECIPIENT will send to each labor union or representative of workers with which it has a collect ive bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker’s representative of the SUBRECIPIENT’s commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

f. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement The SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the SUB RECIPIENT, state that it is an Equal Opportunity or Affirmative Action employer.

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7.3 Subcontract Provisions
The SUBRECIPIENT will require and include compliance with any and all provisions of Civil Rights, Affirmative Action, and other applicable re quirements applicable to SUBRECIPIENT in every subcontract or purchase order as applicable, specifically or by attached reference, so that such provisions will be binding upon each of its own subcontractors.

7.4 Other Employment Restrictions
The SUBRECIPIENT is prohibited from using funds provided herein or personnel employed in the administration of the program for: Political activities, inherently religious activities, lobbying, political patronage, and nepotism activities.

7.5 OSHA
Where employees are eng aged in activities not covered under the Occupational Safety Act of 1970 (OSHA), they shall not be required or permitted to work, be trained, or receive services in buildings that are unsanitary, hazardous, or dangerous to the participants’ health or safety.

7.6 Labor Standards
The SUBRECIPIENT agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis -Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq. ) and all other applicable Federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this agreement. The SUBRECIPIENT agrees to comply with the Copeland Anti -Kick Back Act (18 U.S.C. 874 et seq.) and it’s implementing regulations of the U.S. Department of Labor at 29 CFR Part 5. The SUBRECIPIENT shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the CITY for review upon request.

The SUBRECIPIENT agrees that, except with respect to the rehabilitation or construction of residential property containing less than eight (8) units, all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair work financed in whole or in part with assistance provided under this agreement, shall comply with Federal requirements adopted by the CITY pertaining to such contracts and with the applicable requirements of the regulations of the Depart ment of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers provided that, if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve the SUBRECIPIENT of its obligation, if any, to require payment of the higher wage. The SUBRECIPIENT shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the r equirements of this paragraph.

7.7 Section 3 Clause

a. Compliance
Compliance with the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this agreement, shall be a condition of the Federal financial assistance provided under this agreement and binding upon the CITY, the SUBRECIPIENT and any of the SUBRECIPIENT’s subrecipients and subcontractors. Failure to fulfill these 418

requirements shall subject the CITY, the SUBRECIPIENT and any of the SUBRECIPIENT’s subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the agreement through which federal assistance is provided. The SUBRECIPIENT certifies and agrees that no contractual or other disability exists tha t would prevent compliance with these requirements.

The SUBRECIPIENT further agrees to comply with these “Section 3” requirements and to include the following language in all subcontracts executed under this agreement:

“The work to be performed under this agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701). Section 3 requires th at to the greatest extent feasible opportunities for training and employment be given to low - and very low -income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low and very low -income persons residing in the metropolitan area in which the project is located.”

The SUBRECIPIENT further agrees to ensure that opportunities for training and employment arising in connection with rehabilitation (in cluding reduction and abatement of lead -based paint hazards) are given to low and very low -income persons residing within the metropolitan area in which the ESG -funded project is located; where feasible, priority should be given to low and very low -income persons within the service area of the project or the neighborhood in which the project is located, and to low and very low -income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (incl uding reduction and abatement of lead -based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low and very low -income persons residing within the metropolitan area in whi ch the ESG -funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low and very low -income residents within the service area or the neighborhood in which the project is located, and to low and very low-income participants in other HUD programs.

The SUBRECIPIENT certifies and agrees that no contractual and/or other legal incapacity exists that would prevent compliance with these requirements.

b. Notification
The SUBRECIPIENT agrees to se nd to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or worker’s representative of its commitments under this Se ction 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training.

c. Subcontract
The SUBRECIPIENT will include this Section 3 clause in every subcontract and will take appropriate action pursuant to the subcontract upon a finding that the 419

subcontractor is in violation of regulations issued by the grantor agency. The SUBRECIPIENT will not subcontract with any entity where it has notice or knowledge that the latter has been found in vi olation of regulations under 24 CFR Part 135 and will not let any subcontract unless the entity has first provided it with a preliminary statement of ability to comply with the requirements of these regulations.

d. Conduct

i. Assignability

The SUBRECIPIENT shall not assign or transfer any interest in this agreement without the prior written consent of the CITY thereto; provided, however, that claims for money due or to become due to the SUBRECIPIENT from the CITY under this agreement may be assigned to a ban k, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the CITY.

ii. Subcontracts

a. Approvals
The SUBRECIPIENT shall not enter into any subcontracts with any agency or in dividual in the performance of this agreement without the written consent of the CITY prior to the execution of such agreement.

b. Monitoring
The SUBRECIPIENT will monitor all subcontracted services on a regular basis to assure contract compliance. Res ults of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow -up actions taken to correct areas of noncompliance.

c. Content
The SUBRECIPIENT shall cause all of the provisions of this agreement in its entirety to be included in and made a part of any subcontract executed in the performance of this agreement.

d. Selection Process
The SUBRECIPIENT shall undertake to insure that all subcontracts let in the performance of this agreement shall be awar ded on a fair and open competition basis in accordance with applicable procurement requirements. Executed copies of all subcontracts shall be forwarded to the CITY along with documentation concerning the selection process.

7.8 Hatch Act
The SUBRECIPIENT agre es that no funds provided, nor personnel employed under this agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C. 420

7.9 Conflict of Interest
The SUBRECIPIENT agrees t o abide by the provisions of 2 CFR Part 200, which include (but are not limited to) the following:

a. No employee, officer or agent of the SUBRECIPIENT shall participate in the selection, or in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved.

b. No covered persons who exercise or have exercised any functions or responsibilities with respect to ESG -assisted activities, or who are in a position to participate in a decision -making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the ESG -assisted activity, or with respect to the proceeds from the ESG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a “covered person” includes a ny person who is an employee, agent, subcontractor, consultant, officer, or elected or appointed official of the CITY, the SUBRECIPIENT, or any designated public agency.

7.10 Lobbying The SUBRECIPIENT hereby certifies that:

a. No federally appropriated funds hav e been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, gran t, loan, or cooperative agreement; and,

b. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form -LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; and,

c. It will require that the language of paragraph (d) of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS shall certify and disclose accordingly; and,

d. Lobbying Certification: This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certific ation is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S.C. Any person 421

who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

7.11. Copyright
If this agreement results in any copyrightable material or inventions, the CITY and/or grantor agency reserves the right to royalty -free, exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work or materials for governmental purposes.

7.12. Religious Activities
The SUBRECIPIENT agrees that funds provided under this agreement will not be utilized for inherently religious activities prohibited by 24 CFR 576.406 su ch as worship, religious instruction, or proselytization. An organization that is awarded direct HUD funds may still engage in inherently religious activities provided they are voluntary for participants in HUD -funded activities and occur separately in ti me or location from the HUD -funded activities. An organization receiving HUD funds may not restrict HUD -funded services or housing to people of a particular religion or religious denomination.

8. Environmental Conditions.

8.1 Air and Water
The SUBRECIPIENT agrees to comply with the following requirements insofar as they apply to the performance of this agreement:

a. Clean Air Act, 42 U.S.C., 7401, et seq.;

b. Federal Water Pollution Control Act, as amended, 33 U.S.C., 1251, et seq., as amended, 1318 relating to i nspection, monitoring, entry, reports, and information, as well as other requirements specified in said Section 114 and Section 308, and all regulations and guidelines issued hereunder;

c. Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Part 50, as amended.

8.2 Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), the SUBRECIPIENT shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation).

8.3 Lead-Based Paint
The SUBRECIPIENT agrees that any construction or rehabilitation of residential structures with assistance provided under this agreement shall be subject to HUD Lead-Based Paint Regulations at 24 CFR 570.608, and 24 CFR Part 35, Subpart B.

Such regulations pertain to all ESG -assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead -based paint. Such notification shall point out the hazards of lead -based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level 422

screening for children under sev en. The notice should also point out that if lead - based paint is found on the property, abatement measures might be undertaken.

The regulations further require that, depending on the amount of Federal funds applied to a property, paint testing, risk assess ment, treatment and/or abatement may be conducted.

8.4 Historic Preservation
The SUBRECIPIENT agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, and any and all local ordinances insofar as they apply to the performance of this agreement.

In general, this requires concurre nce from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a federal, state, or local historic property list.

8.5 Building Standards
The SUBRECIPIENT agrees that any assistance to a building for which ESG amounts are used for conversion, major rehabilitation, rehabilitation, or renovation must meet local government safety and sanitation standards in accordance with 24 CFR 576.55.

9. Severability.

If any provision of this agreement is held invalid, the remainder of the agreement shall not be affected thereby and all other parts of this agreement shall nevertheless be in full force and effect.

10. Section Headings and Subheadings.

The section headings and subheadings contained in this agreement are included for convenience only and shall not limit or otherwise affect the terms of this agreement.

11. Waiver.

The CITY’s failure to act with respect to a breach by the SUBRECIPIENT does not waive its right to ac t with respect to subsequent or similar breaches. The failure of the CITY to exercise or enforce any right or provision shall not constitute a waiver of such right or provision.

12. Entire Agreement.

This agreement constitutes the entire agreement between the CITY and the SUBRECIPIENT for the use of funds received under this agreement, and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the CITY and the SUBRECIPIENT with respect to this agreement.

IN WITNESS WHEREOF, the City Manager of the City of Garden Grove has caused this agreement to be subscribed and attested by the City Clerk hereof, and the SUBRECIPIENT has subscribed the same through its authorized officer, the day, month and y ear first above written.

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“SUBRECIPIENT” CITY OF GARDEN GROVE (“CITY”)
(Name of Subrecipient) A Municipal Corporation

By: By:
(Name of Director),
Executive Director
Scott Stiles,
City Manager

Dated: Dated:

APPROVED AS TO FORM: ATTEST:

By: By:

Omar Sandoval,
City Attorney
Teresa Pomeroy,
City Clerk

Dated: Dated:

424

Attachment A

SCOPE OF SERVICES AND BUDGET
FY (Year)

425

ATTACHMENT A

SCOPE OF SERVICES AND BUDGET
CITY OF GARDEN GROVE & [SUBRECIPEINT NAME]

A. SCOPE OF SERVICES
This project is designed to provide availability and accessibility to a suitable living environment by providing [DESCRIBE PROJECT]. [SUBRECIPEINT NAME] shall provide essential services [DESCRIBE CLIENTEL BEING SERVED]. Furthermore this project furthers Priority #7 in the City of Garden Grove’s adopted Housing and Community Development Consolidated Plan (HUD 5-year plan), which is to address the needs of homeless individuals and those at risk of homelessness.

Between July 1, [20xx] and June 30, [20xx], [SUBRECIPEINT NAME] will provide the following eligible activities:

1. [DESCRIBE SERVICE/ACTIVITY AND THE NUMBER OF INDIVIDUALS SERVED IN PROGRAM YEAR].

B. PERFORMANCE MEASURES

[SUBRECIPEINT NAME] will submit to the City of Garden Grove Community Development Department quarterly reports on the form attached hereto by October 15, January 15, April 15, and July 15 over the duration of this agreement.

C. PROJECT BUDGET
Essential Services $ XX,XXX
Street Outreach $ XX,XXX
Emergency Shelter $ XX,XXX
Homeless Prevention $ XX,XXX
Rapid Rehousing $ XX,XXX
HMIS/CMIS $ XX,XXX

Total [SUBRECIPEINT NAME] budget $ XX,XXX

426

Attachment B

ELIGIBLE EXPENSE GUIDE

427

EMERGENCY SOLUTIONS GRANTS

PROGRAM

(ESG)

ELIGIBLE EXPENSE GUIDE

428

TABLE OF CONTENTS

1. Street Outreach ........................................................................................ 2

1.1 Engagement ..................................................................................... 2

1.2 Case Management ............................................................................. 3

1.3 Emergency Health Services ................................................................ 3

1.4 Emergency Mental Health Services ...................................................... 3

1.5 Transportation .................................................................................. 3

1.6 Services to Special Populations ........................................................... 4

2. Emergency Shelter ................................................................................... 4

2.1 Essential Services ............................................................................. 4

2.2 Rehabilitation and Renovation............................................................. 8

2.3 Shelter Operations ............................................................................ 8

2.4 Assistance Required under Uniform Relocation Assistance (URA) ............. 8

3. Homelessness Prevention ........................................................................ 9

3.1 Housing Relocation and Stabilization Services ....................................... 9

3.2 Short and Medium-Term Rental Assistance ........................................... 12

4. Rapid Re-housing ..................................................................................... 13

4.1 Housing Relocation and Stabilization Services ....................................... 13

4.2 Short and Medium-Term Rental Assistance ........................................... 13

5. Homeless Management Information System (HMIS) ................................ 13

5.1 Hardware, Equipment and Software Costs ............................................ 13

5.2 Staffing: Paying salaries for operating HMIS ......................................... 13

5.3 Training and Overhead ...................................................................... 13

6. Administration ......................................................................................... 14

6.1 General Management / Oversight / Coordination 14

6.2 Training on ESG Requirements............................................................ 14

6.3 Consolidation Plan ............................................................................. 14

6.4 Environmental Review ....................................................................... 14

429

Emergency Solutions Grants Program (ESG) funds may only reimburse cost directly related to the following ESG eligible expenditure program components:

1. Street Outreach

2. Emergency Shelter

3. Homelessness Prevention

4. Rapid Re-housing

5. Homelessness Management Information System (HMIS)

6. Administration

Subrecipients may consult the Federal and State ESG regulations at the HCD website:
http://www.hcd.ca.gov/fa/esg/

Indirect costs and any activities determined by the Department of Housing and Community Development to be ineligible, inefficient, or ineffective use of Grant funds as stated in the applicable NOFA will be disallowed.

1. Street Outreach – Unsheltered individuals and families, meaning those who qualify under 24 CFR § 91.5 paragraph (1)(i) of the definition of “homelessness”. Essential Services to eligible participants provided on the street or in parks, abandoned buildings, bus stations, campgrounds, and in other such settings where unsheltered persons are staying. Staff salaries related to carrying out street outreach activities are eligible.

1.1 Engagement

1.2 Case Management

1.3 Emergency Health Services

1.4 Emergency Mental Health Services

1.5 Transportation

1.6 Services to Special Populations

1.1 Engagement – Activities to locate, identify, and build relationships with unsheltered homeless people for the purpose of providing immediate support, intervention, and connections with homeless assistance programs and/or mainstream social services and housing programs.

 Initial assessment of needs and eligibility
 Providing crisis counseling
 Addressing urgent physical needs
 Actively connecting and providing information and referral  Cell phone costs of outreach workers
430

1.2 Case Management – Assessing housing and service needs, and arranging/coordinating/monitoring the delivery of individualized services.

 Using the centralized or coordinated assessment system  Initial evaluation/verifying and document eligibility  Counseling
 Developing/Securing/Coordinating Services
 Helping obtain Federal, State, and local benefits
 Monitoring/evaluating participant progress
 Providing information and referral to other providers  Developing an individualized housing/service plan

1.3 Emergency Health Services – Outpatient treatment of urgent medical conditions by licensed medical professionals in community-based settings (e.g., streets, parks, and campgrounds) to those eligible participants unwilling or unable to access emergency shelter or an appropriate healthcare facility.

 Assessing participant’s health problems and developing treatment plans
 Assisting participants to understand their health needs  Providing or helping participants obtain appropriate emergency medical treatment
 Providing medication and follow-up services

1.4 Emergency Mental Health Services – Outpatient treatment of urgent mental health conditions by licensed professionals in community-based settings (e.g., streets, parks, and campgrounds) to those eligible participants unwilling or unable to access emergency shelter or an appropriate healthcare facility.

 Crisis Intervention
 Prescription of psychotropic medications
 Explain the use and management of medications
 Combinations of therapeutic approaches to address multiple problems

1.5 Transportation – Travel by outreach workers, social workers, medical professionals or other service providers during the provision of eligible street outreach services.

 Transporting unsheltered people to emergency shelters or other service facilities
 Cost of a participant’s travel on public transit
 Mileage allowance for outreach workers to visit participants 431

 Purchasing or leasing a vehicle for use in conducting outreach activities, including cost of gas, insurance, taxes, and maintenance for the vehicle
 Costs of staff to accompany or assist participant to use public transportation

1.6 Services to Special Populations – Otherwise eligible Essential Services that have been tailored to address the special needs of homeless youth, victims of domestic violence, and related crimes/threats, and/or people living with HIV/AIDS who are literally homeless.

 See all eligible expenses above under Street Outreach (1)

2. Emergency Shelter (Includes Transitional Housing & Day Centers) – Eligible participants are individuals and families who are homeless. Essential Services to persons in emergency shelters, renovating buildings to be used as emergency shelters, and operating emergency shelters are eligible costs. Staff costs related to carrying out emergency shelter activities are also eligible.

2.1 Essential Services

2.2 Rehabilitation and Renovation

2.3 Shelter Operations

2.4 Assistance Required under Uniform Relocation Assistance (URA)

2.1 Essential Services – Services provided to individuals and families who are in an emergency shelter:

 Case Management – Assessing, arranging, coordinating, and monitoring individualized services.

o Using the centralized or coordinated assessment system o Initial evaluation including verifying and documenting eligibility
o Counseling
o Developing, securing, and coordinating services including Federal, State, and local benefits
o Monitoring and evaluating program participant progress o Providing information and referrals to other providers o Providing on-going risk assessment and safety planning with victims of domestic violence, dating violence, sexual assault, and stalking
o Developing an Individualized Housing and Service Plan

 Child Care – Licensed child care for program participants with children under the age of 13 or disabled children under the age of 432

18. o Child care costs
o Meals and snacks
o Comprehensive and coordinated sets of appropriate
developmental activities

 Education Services – Instruction or training to enhance participant’s ability to obtain and maintain housing: literacy, English literacy, GED, consumer education, health education, and substance abuse prevention.

o Educational services/skill-building
o Screening, assessment, and testing
o Individual or group instruction
o Tutoring
o Provision of books, supplies, and instructional material o Counseling
o Referral to community resources

 Employment Assistance and Job Training – Services assisting participants secure employment and job training programs.

o Classroom, online, and/or computer instruction
o On-the-job instruction
o Job finding, skill-building
o Reasonable stipends in employment assistance and job
training programs
o Books and instructional material
o Employment screening, assessment, or testing
o Structured job-seeking support
o Special training and tutoring, including literacy training and pre-vocational training
o Counseling or job coaching
o Referral to community resources

 Outpatient Health Services – Direct outpatient treatment of medical conditions provided by licensed medical professionals.

o Assessing health problems and developing a treatment plan

o Assisting program participants to understand their health 433

needs
o Providing or helping participants obtain appropriate medical treatment, preventive medical care, and health maintenance services, including emergency medical services
o Providing medication and follow-up services
o Providing preventive and non-cosmetic dental care

 Legal Services – Necessary legal services regarding matters that interfere with the program participant’s ability to obtain and retain housing.

o Hourly fees for legal advice and representation by licensed attorneys and certain other fees-for-service
o Client intake, preparation of cases for trial, provision of legal advice, representation at hearings, and counseling
o Filing fees and other necessary court costs

 Legal Representation – Legal representation and advice to resolve legal problems that prevent participants from obtaining or retaining permanent housing.

o Child support
o Guardianship
o Paternity
o Emancipation
o Legal separation
o Resolution of outstanding criminal warrants
o Appeal of veterans and public benefit claim denials
o Orders of protection and other civil remedies for victims of domestic violence, dating violence, sexual assault, and stalking

 Life Skills Training – Critical life management skills necessary to assist the program participant to function independently in the community.

o Budgeting resources
o Managing money
o Managing household
o Resolving conflict
o Shopping for food and needed items
o Improving nutrition

o Using public transportation
434

o Parenting

 Mental Health Services – Direct outpatient treatment of mental health conditions by licensed professionals.

o Crisis intervention
o Individual, family, or group therapy sessions
o Prescription of psychotropic medications or explanations about the use and management of medications
o Combinations of therapeutic approaches to address multiple problems

 Substance Abuse Treatment Services – Substance abuse
treatment provided by licensed or certified professionals, designed to prevent, reduce, eliminate or deter relapse of substance abuse or addictive behaviors.

o Client intake and assessment
o Outpatient treatment for up to thirty days
o Group and individual counseling
o Drug testing

 Transportation – Costs of travel by program participants to and from medical care, employment, child care, or other facilities that provide eligible essential services; and cost of staff travel to support provision of essential services.

o Cost of program participant’s travel on public transportation o Mileage allowance for service workers to visit participants o Purchasing or leasing a vehicle used for transport of participants and/or staff serving participants, including the cost of gas, insurance, taxes, and maintenance for the
vehicle
o Travel costs of staff to accompany or assist program
participants to use public transportation

 Services for Special Populations – Otherwise eligible essential services tailored to address the special needs of homeless youth, victims of domestic violence, and related crimes/threats, and people living with HIV/AIDS in emergency shelters.

o See all eligible expenses above under Essential Services (2.1)

2.2 Rehabilitation and Renovation* - Renovating buildings to be used as emergency shelter for homeless families and individuals. 435

 Labor
 Materials
 Tools
 Other costs for renovation, including soft costs
 Major rehabilitation of an emergency shelter
 Conversion of a building into an emergency shelter

* HCD encourages the use of other funding sources for renovation and limits renovation to an amount not to exceed $10,000.

2.3 Shelter Operations – Costs to operate and maintain emergency shelters and also provide other emergency lodging when appropriate.*

 Maintenance (including minor or routine repairs)
 Rent
 Security
 Fuel
 Insurance
 Utilities
 Food
 Furnishing
 Equipment
 Supplies necessary for the operation of the emergency shelter  Hotel and motel voucher for family or individuals*

*Hotel and motel vouchers are only eligible when no appropriate emergency shelter is available.

2.4 Assistance Required under URA – Assistance required under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) as described in subpart E of the interim regulations.

 Costs of providing URA assistance under 24 CFR § 576.408, including relocation payments and other assistance to persons displaced by a project assisted with ESG funds.*

* Persons that receive URA assistance are not considered “program participants” for the purposes of this part of ESG and relocation payments and other URA assistance are not considered “rental assistance” or “housing relocation and stabilization services” for the purposes of this part under ESG. 436

3. Homelessness Prevention – Individuals and families who are at imminent risk or at risk of homelessness, meaning those who qualify under 24 CFR § 576.2 paragraph (1) of the homeless definition or those who qualify as at risk of homelessness. Individuals and families must have an income below 30% of AMI. Short and medium-term rental assistance and housing relocation and stabilization services are eligible activities. Staff salaries related to carrying out homelessness prevention activities are also eligible.

3.1 Housing Relocation and Stabilization Services

3.2 Short and Medium-Term Rental Assistance

3.1 Housing Relocation and Stabilization Services
 Requirements and Restrictions:

1. Participants must meet with a case manager at least once a month for the duration of assistance, except where funding under Violence Against Women Act (VAWA) or Family Violence Prevention and Services Act (FVPS) prohibits the subrecipient from making shelter or housing conditional upon the receipt of services.

2. Participants must be assisted, as needed, in obtaining:

 Appropriate supportive services, like mediation or mental health treatment or services essential for independent living
 Mainstream benefits like Medicaid, SSI, or TANF

 Financial Assistance

o Moving Costs – Moving costs, such as a truck rental or hiring a moving company, including certain temporary storage
fees.
o Rent Application Fees – Application fee that is charged by the owner to all applicants.
o Security Deposit – Equal to no more than 2 month’s rent o Last Month’s Rent – Paid to the owner of housing at the time security deposit and first month’s rent are paid.
o Utility Deposit – Standard utility deposit required by the utility company for all customers (i.e., gas, electric, water/sewage).
o Utility Payments – Up to 24 months of utility payments per participant per service (i.e., gas, electric, water/sewage), including a 1 time payment up to 6 month of arrearages, per service.

437

 Services

o Housing Search and Placement

 Assessment of housing barriers, needs and
preferences
 Development of an action plan for locating housing
 Housing search and outreach to and negotiation with
owner
 Assistance with submitting rental applications and
understanding leases
 Assessment of housing for compliance with ESG
requirements for habitability, lead based paint, and
rent reasonableness
 Assistance with obtaining utilities and making moving arrangements
 Tenant counseling

o Housing Stability Case Management – Assessing,
arranging, coordinating, and monitoring the delivery of individualized services to facilitate housing stability

 Using the centralized or coordinated assessment
system, conduct the initial evaluation and re-
evaluation
 Counseling
 Developing, securing, and coordinating services
including Federal, State, and local benefits
 Monitoring and evaluating program participant
progress
 Providing information and referrals to other providers  Developing an Individualized Housing and Service
Plan

o Mediation – Mediation between the program participant and the owner or person(s) with whom the program participant is living, to prevent the program participant from losing
permanent housing in which they currently reside.

 Time and/or services associated with mediation
activities

o Legal Services – Legal services that are necessary to resolve a legal problem that prohibits the program participant from obtaining or maintaining permanent housing.

 Hourly fees for legal advice and representation
 Fees based on the actual service performed (i.e., fee for service), but only if the cost would be less than the 438

cost of hourly fees
 Client intake, preparation of cases for trial, provision of legal advice, representation at hearings, and
counseling
 Filing fees and other necessary court costs
 Subrecipient’s employee’s salaries and other costs
necessary to perform the series, if the subrecipient is a legal services provider and performs the services
itself

o Legal Representation may be provided for:

 Landlord/tenant matters
 Child support
 Guardianship
 Paternity
 Emancipation
 Legal Separation
 Resolution of outstanding criminal warrants
 Order of protection and other civil remedies for
victims of domestic violence, dating violence, sexual
assault, and stalking
 Appeal of veterans and public benefit claim denials

o Credit Repair – Services necessary to assist program
participants with critical skills related to household
budgeting, managing money, accessing a free personal
credit report, and resolving personal credit problems*

 Credit counseling

 Other related services

* Assistance cannot include the payment or mediation of a debt.
439

3.2 Short and Medium-Term Rental Assistance
 Requirements and Restrictions:

1. Compliance with Fair Market Rent (FMR) limits and Rent Reasonableness.

2. Compliance with Minimum Habitability Standards.

3. Rental Assistance Agreement and Lease Standards:

 The rental assistance agreement must set forth the terms under which rental assistance will be provided.
 Each participant receiving rental assistance must have a legally binding, written lease (between the owner and participant) for the rental unit, unless the assistance is solely for the rental arrears  Project-based rental assistance leases must have an initial term of one year.

4. Cannot use with other subsidies

 No rental assistance can be provided to a household receiving rental assistance from another public source for same time period (except 6 months of arrears).
 Rental assistance may not be provided to participants who are currently receiving replacement housing payments under the URA.

5. Late Payments

 The rental assistance agreement must contain the same payment due date, grace period, and late payment penalty requirements as the program participant’s lease.
 The subrecipient must make timely payments to the owners in accordance with the rental assistance agreement.
 The subrecipient is solely responsible for paying (with non-ESG funds) late payment penalties that it incurs.

 Short-Term Rental Assistance – Up to 3 months
 Medium-Term Rental Assistance – 4 to 24 months
 Payment of Rental Arrears – One time payment up to 6 months, including any late fees on those arrears.
 Any Combination of the Three Types of Rental Assistance Above – Total not to exceed 24 months during any 3 year period, including any payment for last month’s rent.
440

4. Rapid Re-Housing – Individuals and families who are literally homeless, meaning those who qualify under 401 (1) McKinney-Vento Act of the definition of homeless. Short and medium-term rental assistance and housing relocation and stabilization services are eligible activities. Staff salaries related to carrying out homelessness prevention activities are also eligible.

4.1 Housing Relocation and Stabilization Services – See 3.1 Housing Relocation and Stabilization Services above.

4.2 Short and Medium-Term Rental Assistance – See 3.2 Short and Medium- Term Rental Assistance above.

5. HMIS – The HEARTH Act makes HMIS participation a statutory requirement for ESG subrecipients. Victim service providers cannot, and Legal Services Organizations may choose not to, participate in HMIS. Providers that do not participate in HMIS must use a comparable database that produces unduplicated, aggregate reports instead. Activities funded under this component must comply with HUD’s standards on a participation, data collection and reporting under a local HMIS.

5.1 Hardware, Equipment, and Software Costs

5.2 Staffing: Paying salaries for operating HMIS

5.3 Training and Overhead

5.1 Hardware, Equipment, and Software Costs

 Purchasing or leasing computer software
 Purchasing software or software licenses
 Purchasing or leasing equipment, including telephones, faxes, and furniture

5.2 Staffing: Paying salaries for operating HMIS, including:

 Data collection
 Completing data entry
 Monitoring and reviewing data quality
 Completing data analysis
 Reporting to the HMIS Lead
 Training staff on using the HMIS or comparable database  Implementing and complying with HMIS requirements

5.3 Training and Overhead

 Obtaining technical support
 Leasing office space
441

 Paying charges for electricity, gas, water, phone service and high- speed data transmission necessary to operate or contribute data to HMIS
 Paying costs of staff to travel to and attend HUD-sponsored and HUD- approved training on HMIS and programs authorized by Title IV of the McKinney-Vento Homeless Assistance Act
 Paying staff travel costs to conduct intake
 Paying participation fees charged by the HMIS Lead

6. Administration

6.1 General Management / Oversight / Coordination

6.2 Training on ESG Requirements

6.3 Consolidated Plan

6.4 Environmental Review

6.1 General Management / Oversight / Coordination – Costs of overall program management, coordination, monitoring, and evaluation

 Administrative services performed under third party contracts or agreements, including general legal services, accounting services, and audit services
 Other costs for goods and services required for administration of the program, including rental or purchase of equipment, insurance, utilities, office supplies, and rental and maintenance (but not purchase) of office space
 Staff salaries, wages, and related costs of staff engaged in eligible program administration activities

6.2 Training on ESG Requirements

 Costs of providing training on ESG requirements and attending HUD- sponsored ESG trainings

6.3 Consolidated Plan

 Costs of preparing and amending the ESG and homelessness related sections of the consolidated plan in accordance with ESG requirements and 24 CFR part 91

6.4 Environmental Review

 Costs of carrying out the environmental review responsibilities under 24 CFR § 576.407 of the HUD regulation
442

Exhibit 5
Monitoring Notification Letter: On-Site Visit

443

Exhibit 5 Monitoring Letter-Site Visitation

Date XX

Entity

Subject: Guidance to ESG Subrecipients

Dear Subrecipient:

This letter serves to notify you that the City of Garden Grove will be monitoring your agency’s use of Emergency Shelter Grant Program (ESG) funds under the terms and conditions set forth in the Subrecipient Agreement implemented during Fiscal 20XX-XX. This letter further serves to memorialize reporting procedures for Fiscal 20XX-XX for ESG funds awarded to your agency.

Monitoring

City representatives the will hold an entrance interview on --------- at your agency with you and staff you wish to designate. The purpose of the interview is to review your agency’s administrative and financial procedures pert inent to the management of your Fiscal 20 XX-XX ESG-funded program, and to ascertain whether it comports with ESG requirements described in the Subrecipient Agreement. In anticipation of the forthcoming visit, we will request access to records that include the following:

 A full description of the program;
 Evidence that the program meets the ESG permitted activities;  Characteristics and numbers of beneficiaries;
 Documentation of participant eligibility;
 Review of the program’s financial records, e.g., ch art of accounts, any recent audit report, documentation of expenses.
 Record retention and file management practices; and
 Procurement procedures.

Following this meeting, the City will then transmit the preliminary results of the monitoring visit, which pr ovides you with an opportunity to correct any misunderstandings, provide additional information that may be needed, and set forth the actions being undertaken to correct areas of noncompliance. Within 30 days of the monitoring visit, the City will notify you in writing of the results of the monitoring and set forth any findings or concerns and the timeframe for a written response and corrective action.

Fiscal 20XX-XX Procedures

 Submittal of Payment Requests (Payment of Invoices)
444

Remember that payment requ ests should be submitted on a quarterly basis (a copy of the City’s payment request form, previously transmitted electronically to your agency, is attached) and accompanied by support documentation. Support documentation may include copies of time sheets, invoices, purchase orders, receipts, or other relevant records showing how you expended the City-awarded ESG funds.

 Quarterly Subgrantee Performance Reports
Quarterly Grantee Performance Reports, or GPR’s, are to be submitted electronically and concurrently with your agency’s request for reimbursement for the ending quarter. Quarterly GPR’s for the reporting periods listed below will be due as follows:

Reporting Period Report Due Date
July 1, 20XX – September 30, 20XX October 15, 20XX
October 1, 20XX – December 31, 20XX January 15, 20XX
January 1, 20XX – March 31, 20XX April 15, 20XX
April 1, 20XX – June 30, 20XX July 15, 20XX

 Obtaining, Documenting, and Reporting Program Beneficiary Data Under the current ESG Subrecipient Agreement, your agen cy must certify that the activities being carried out will comply with requirements under the ESG Program . Your agency is also to report on the beneficiaries of your program and on the accomplishments in accordance with the outcomes set forth in the Subre cipient Agreement. This data is to be documented in the GPR each quarter and should be accompanied by copies of intake forms, income self - certification forms, or any form used to determine beneficiary eligibility for those persons assisted during the relevant quarter.

Please direct your questions or comments to Jimmy Nguyen at (714) 741 -5144 or by e -mail at [email protected].

Sincerely,
City of Garden Grove

Jimmy Nguyen
Neighborhood Improvement Program Specialist
445

Exhibit 6
Annual Monitoring Notification Letter: Desk Audit

446

[Date]

Subrecipient
ATTN: XXXXX

SUBJECT: ESG MONITORING – DESK AUDIT
FY (Year)

Dear Subrecipient:

The City of Garden Grove will be monitoring records pertaining to your agency’s use of Emergency Solutions Grant (ESG) funds under the terms and conditions set forth in the Subrecipient Agreement implemented during Fiscal (Year). Specifically, the City will be monitoring records for the periods of ---April 1, 20xx through June 30, 20xx (Quarter 4 of FY 20xx -xx) and April 1, 20xx through June 30, 20xx (Quarter 4 of FY 20xx -xx) via a desk audit based upon the following support documentation to be submitted no later than Monday, October 31, 20xx:

 For Quarter 4 of FY 20xx -xx and Quarter 4 of FY 20xx -xx, please submit an intake application for each beneficiary served during these periods.
 Support documentation such as receipts, invoices, purchase orders, time sheets, for all expenditures requested to be reimbursed by the City in Quarter 4 of FY 20xx-xx and Quarter 4 of FY 20xx-xx.  Record retention and file destruction policy
 Copy of your homeless termination procedures.

If you have already submitted part, or all, of this information to the City along with your quarterly Grantee Performance Report (GPR), then no action is necessary on your part.

Within 30 days of the desk audit, you will be notified in writing of the results of the monitoring and set forth any findings or concerns and the timeframe for a written response and corrective action. At this time you will h ave the opportunity to correct any misunderstandings, provide additional information that may be needed, and/or describe any actions you will undertake to correct areas of noncompliance, if applicable.

Thank you for your time and attention to this matter. Please direct your questions to Jimmy Nguyen, Program Specialist, at (714) 741-5144 or via email at [email protected]

Sincerely,

Jimmy Nguyen
Neighborhood Improvement Program Specialist
447

Exhibit 7
Monitoring Checklist

448

Exhibit 7: Monitoring Checklist

Monitoring Emergency Solutions Grant (ESG)Subrecipients

Subrecipient
Project Name
Subrecipient Representative(s)
Community Development Representative(s)
Date monitoring conducted Desk Audit
On-site visit(s)
Monitoring letter sent on
Date follow-up monitoring visit conducted/letter sent

A. Eligible Program Components/Activities

tttSecondary Activity Category (ESG eligible activities) ESG Activity Categories (Components)
Renovation/
Rehab
Essential
Services
Operations
Housing
Relocation &
Stabilization/
Financial
Assistance

Housing
Relocation &
Stabilization/
Financial
Services
Rental
Assistance

Street Outreach
Shelter
Homeless Prevention
Rapid Re-Housing
HMIS

Standard policies and procedures for evaluating individuals’ and families’ eligibility for assistance under Emergency Solutio ns Grant (ESG) Yes No NA Comments
449

Does the subrecipient have safeguards to meet the
safety and shelter needs of special populations, e.g.
victims of domestic violence, dating violence, sexual
assault, and stalking; and individuals and families
who have the highest b arriers to housing and are
likely to be homeless the longest?

Does the subrecipient have policies and procedures
for assessing, prioritizing, and reassessing
individuals’ and families’ needs for es sential services related to emergency shelters?

Does the subrecipient have policies and procedures
for coordination among emergency shelter providers,
essential services providers, homelessness
prevention, and rapid re -housing assistance
providers; other homeless assistance providers; and
mainstream service and housing providers activities
must be coordinated and integrated to the maximum
extent practicable?

Does the subrecipient have policies and procedures
for determining and prioritizing which eligible families and individuals will receive homelessness prevention
assistance and which eligible families and individuals
will receive rapid re-housing assistance?

Does the subrecipient have standards for targeting
and providing essential services related to street
outreach?

If the subrecipient uses ESG funds to operate an
emergency shelter, are there policies and
procedures for admission, diversion, referral, and
discharge, including standards regarding length of
stay?

Does the subrecipient have standards for
determining what percentage or amount of rent and
utilities costs each program participant must pay
while receiving homelessness prevention or rapid re -
housing assistance?

Does the subrecipient have standards for
determining how long a particular program
participant will be provided with rental assistance
and whether and how the amount of that assistance
will be adjusted over time?

450

Does the subrecipient standards have for
determining the type, amount, and duration of
housing stabilization and/or relocation services to
provide to a program participant, including the limits, if any, on the homelessness preve ntion or rapid re -
housing assistance that each program participant
may receive, such as the maximum amount of
assistance, maximum number of months the
program participant receive assistance; or the
maximum number of times the program participant
may receive assistance?

For ESG service activities, are the services new, or
quantifiable increases in the service levels, provided
by the local government with local funds within the
last year before the initial ESG grant?
[24 CFR 576.21(b)(1)]

Do the projects reviewed with both completed and
underway activities demonstrate that beneficiaries
receive, or were referred to, appropriate supportive
services, access to mainstream resources, and other
services needed to achieve independent living?
[24 CFR 576.56(a)(1)]

Yes No NA Type of Participants Assisted Required Documentation

Persons living on the street

For projects providing services (e.g., outreach, food, health care, clothing to persons who reside on the streets (but not in shelters or other places meant for human habitation), are there certifications signed and dated by staff that:
 verifies that the services are going to homeless persons, and  indicates where the persons served reside

Persons coming from living on the street and into a
place meant for human habitation

Was a statement signed and dated verifyng provided that person is coming from the street through:
 organizations or outreach workers who have assisted him/her in the past;  determining where the resident receives assistance checks, if applicable; and/or  other information regarding the participant’s recent past activities?

If staff is unable to verify in this manner that the person is coming from living on the street, were written, signed and dated statement prepared about the participant’s previous living place?

Persons coming from an emergency shelter Did subrecipient obtain from the referring agency a written, signed, and dated verification that the individual has been a resident of the emergency shelter? 451

Persons coming from a transitional housing

Did subrecipient obtain from the referring agency two written, signed, and dated verifications:
1) a signed statement from the transitional housing staff i ndicating that the individual had been a resident there; and
2) the referring agency’s written, signed, and dated verification as to the individual’s homeless status when he/she entered their program?

If the referring agency did not verify the individua l’s homeless status upon entry into their program, did subrecipient verify that status? That is, in addition to the written, signed, and dated verification from the referring agency that the individual has been residing in the transitional housing, did sub recipient verify their status upon entry into transitional housing and document that status?.

Persons being evicted from a private dwelling Did the subrecipient:
 Document: the income of the participant; what efforts were made to obtain housing; and why, without the homeless assistance, the participant would be living on the street or in an emergency shelter.
 Documentation of one of the following:

 For formal eviction proceedings, evidence that the participant was being evicted within the week before receiving homeless assistance;
 Where a participant’s family is evicting, a signed and dated statement from a family member describing the reason for the eviction;
 Where there is no formal eviction process (in these cases, persons are considered evicted when they are forced out of the dwelling unit by circumstances beyond their control), he subrecipient secure:
 a signed and dated statement from the participant describing the situation; and  documentation and verification (through written, signed, and dated statements) of efforts to confirm that these circumstances are true.

Persons from a short term stay (up to 30 consecutive
days) in an instit ution who previously resided on the
street or in an emergency shelter
Did the subrecipient obtain:
 written verification from the situation’s staff that the participant has been residing in the institution for less that 31 days; and
 information on the pr evious living situation. Preferably, this will be the institution’s written, signed, and dated verification on the individual’s homeless status when he/she entered the institution. If the institution’s staff did not verify the individual’s homeless status upon entry into the institution, did subrecipient verify that status (i.e., if the person was living on the streets before moving into the institution, subrecipient is to obtain the documentation required under “Persons coming from living on the street”).

Persons being discharged from a
longer stay in an institution
Did subrecipient obtain signed and dated:
 evidence from the institution’s staff that the participant was being discharged within th e week before receiving homeless assistance; and
 documentation of the following:
 the income of the participant;
 what efforts were made to obtain housing; and
 why, without the homeless assistance, the participant would be living on the street or in an 452

emergency shelter.

Persons fleeing domestic violence

Did subrecipient obtain written, signed, and dated verification from the participant that he/she is fleeing a domestic violence situation?
If the participant is unable to prepare the verification, did subrecipient prepare a written statement about the participant’s previous living situation and have the participant sign and date it ? ESG Beneficiaries
Yes NO NA
Did the subrecipient meet the f ollowing
minimum eligibility criteria for ESG
beneficiaries
Comments

For essential services related to street outreach,
beneficiaries must meet the criteria under paragraph (1)(i) of the “homeless” definition under § 576.2: ” An individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings,
including a car, park, abandoned building, bu s or train station, airport, or camping ground”.

For emergency shelter, beneficiaries must meet the
“homeless” definition in 24 CFR 576.2

For essential services related to emergency shelter,
beneficiaries must be “homeless” and staying in an
emergency shelter, which could include a day shelter.

For homelessness prevention assistance, beneficiaries
must meet the requirements described in 24 CFR 576.103
provided to individuals and families who meet the criteria under “At Risk of Homelessness”, and who have an
annual income below 30% of the median family income for the area.

For rapid re -housing assistance, beneficiaries must meet requirements described in 24 CFR 576.104; that is, meet the criteria under paragraph (1) of the “homeless”
definition in 24 CFR 576.2 : ” An individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular
sleeping accommodation for human beings, including a
car, park, abandoned building, bus or train station, airport, or camping ground;” o r who meet the criteria under
paragraph (4) of the “homeless” definition and live in an

453

emergency shelter or other place – “Any individual or
family who:( i) Is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life -threatening conditions that relate to violence against the individual or a family member,
including a child, that has either taken place within the individual’s or family’s primary nighttime residence or has made th e individual or family afraid to return to their primary nighttime residence; (ii) Has no other residence; and (iii) Lacks the resources or support networks, e.g., family, friends, faith based or other social networks, to obtain other permanent housing described in paragraph
(1) of the “homeless” definition”

Did the subrecipient r e-evaluate program participants’ eligibility and the types and amounts of assistance once every 3 months for homelessness prevention and not less than once annually for rapid re-housing assistance?

Did the subrecipient r e-evaluate program participants’ eligibility and the types and amounts of assistance once every 3 months for homelessness prevention and not less than once annually for rapid re-housing assistance?

For projects funding homeless prevention activities, are the beneficiaries low -income individuals or families at imminent risk of losing their housi ng due to a notice of eviction, foreclosure, or utility termination?
[McKinney-Vento Act, 42 USC 11374(a)(4)]

If “yes,” do the files show that the (a) beneficiaries’ assistance is necessary, (b) due to a sudden loss of
income, (c) the beneficiaries are able to resume payments in a reasonable time period, and (d) there are no similar funds available locally?
[McKinney-Vento Act, 42 USC 11374(a)(4)]

Are the homeless prevention funds defined as short term assistance (described in question 3 above); s ecurity
deposits or first month’s rent; landlord -tenant mediation; indigent tenant legal services; or other innovative
homeless prevention?
[24 CFR 576.3, Definitions: Homeless Prevention]

454

Does assistance meet the definition of “innovative?”
(Describe nature of assistance in response below.)
[24 CFR 576.3, Definitions: Homeless Prevention]

ESG Match Requirements
ESG Match
(List each source of match separately)
Action Plan Amount Pledged CAPER Amount Shown Final Documented Match CASH/GOV’T. GRANTS
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $

NON-CASH CONTRIBUTIONS
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
TOTAL MATCH $ $ $

Yes No NA Requirement Comments
Does the subrecipient’s final documented match shown above equal or exceed the ESG grant amount? (24 CFR 576.201)

Are the documented match sources eligible forms of match expended within the grant year? (24 CFR 576.201)

Is the documented match above consistent with the amount shown in the quarterly subrecipient reports?

Yes No NA Record-Keeping Systems Comments

Filing System. Are the subrecipient’s files orderly,
comprehensive, secured for confidentiality where
necessary, and up -to-date? Note any areas of
deficiency.

455

Documentation (confidentiality). Do the ESG
project files and subrecipient records have the
necessary documentation written records or
files pertaining to families under lock and key
with only particular personnel granted access
to those files? ESG subr ecipients are to
develop and implement procedures to
guarantee the confidentiality of records
concerning project participants and ensure
that the address and location of family
violence shelter facilities receiving ESG
funding are not publicly disclosed ex cept with
the written authorization of the person(s)
responsible for the shelter facility's operation.

Record Retention. Participation of Homeless
Persons in Policy -making and Operations.

Are there r ecords evidencing how the
subrecipient encourages the participation of
homeless persons in projects

Documentation (Evidence of homelessness and
termination procedures ). Does the subrecipient
maintain adequate documentation to determine
the eligibility of persons served by HUD's
homeless assistance programs, and that the
termination provision is correctly applied for any
individual or family terminated or violating
program requirements. records are maintained for
a 4-year period.

Record Retention . Is there a process for
determining which records need to be retained
and for how long?

Yes No NA Financial Management Systems (84.21−28)
Requirements Comments

Does the subrecipient have written
procedures covering the recording of
transactions, an accounting manual and a
chart of accounts?
Areas for possible sampling:
 Is there an organization ch art describing
actual lines of responsibility

456

 Are key employee duties defined
 Is the chart of accounts inclusive of account
numbers to support the control needed to
ensure resources used do not exceed
resources authorized
 Do the internal control procedures support
the s ubrecipients ability to prepare financial
statements:

If the grantee has a written policy manual, does it
provide guidelines for controlling expenditures,
such as purchasing requirement s and travel
authorizations?

Are systems in compliance with accounting
policies and procedures for cash, real and
personal property, equipment and other assets
(85.20(b)(3) and 84.20(b)(3))?

Review the chart of accounts, journals, ledgers,
reconciliation, data processing, and reporting
system.

Areas for possible sampling:
 Does subrecipient record an
encumbrance/obligation when executing
contracts, purchase orders or maintain
readily accessible information on obligations
 Are expenditures supported for instance by
invoices, contracts or purchase orders
 Are expenditures identified with ESG source

Has all cash been promptly drawn down and
deposited? Are all drawdowns of Federal funds
properly recorded?

Has an audit been prepared for the subrecipient?
Determine if the subrecipie nt has expended
$500,000 or more in Federal funds for the subject
program year. (OMB Circular A-133)

If an IPA was prepared were there a ny findings
related to ESG activity?

Yes No NA Insurance Requirements Comments
Has the subrecipient submitted a current copy of
457

its Certificate of Insurance?
Is the City named as an additional insured?

Yes No NA Procurement Requirements Comments

Do the procedures the subrecipient uses for
procurement of goods and services meet
requirements at 24 CFR Part 84 ? Review a
sample number of procurements.

How does the subrecipient assure there was no
conflict of interest, real or apparent?

Yes No NA Procurement Requirements Comments

Has the sub recipient purchased equipment with
ESG funds in excess of $1,000? Does the
subrecipient maintain the records required at

84.34?

Has a physical inventory taken place and the
results reconciled with property records within the
last two years?

If the subrecipient disposed of
equipment/property that was purchased with
Federal funds within the last five years:

 Were proceeds from the sale reported as
program income?

Yes No NA General Requirements Comments

Equal Employment Opportunity . Does the
subrecipient make it known that facilities and
services supported by this grant are available to
any pe rson (who otherwise meets the eligible
criteria for the program) without discrimination on
the basis of race, color, religion, sex, marital
status, national origin, familial status, disability,
age or creed? Note any deficiencies.

Section 3 . Opportunities for Training and
Employment for Local Residents – Refer to City
Section 3 Protocols. Note any deficiencies.

Requirements for Disabled Persons. Refer to
458

EEO section above and note any concerns.

Women and Minority Business Enterprises.

Refer to OMB 84.44, affirmative steps
documentation. Note any concerns.

I. Conclusion and Follow-up

Prepared by City of Garden Grove, Community Development Department, Neighborhood Improvement Division:

Date Signature Title

Date Signature Title

Is the number of beneficiaries currently being served consistent with the service number in the approved Action Plan for the program year? [24 CFR 91.220(d)]

Yes No

2. Per the ESG Desk Guide, Section 6.2, is the IDIS drawdown rate consistent with the projected point-in-time expenditures for all projects reviewed during the grant term? (For example, if the project is in Year 1 of the maximum two-year term, the grantee should have expended all of its rehabilitation and one-half of any operations, supportive services, any homeless prevention, and administrative costs.)

Yes No N/A
459

3. For the program year, has the grantee spent no more than 30% of its ESG grant for supportive services, unless a grantee had requested and received a waiver from HUD?
[24 CFR 576.21(a)(2) and McKinney-Vento Act, 42 USC 11374]

Yes No N/A

4. For the program year, has the grantee spent no more than 30% of its ESG grant for homeless prevention and other short-term financial assistance to prevent homelessness?
[24 CFR 576.21(c), 24 CFR 576.3 and McKinney-Vento Act, 42 USC 11374]

Yes No

5. For the program year, has the grantee spent no more than 10% of its ESG grant for operations for management staff costs?
[24 CFR 576.21(a)(3)]

Yes No

6. For the program year, has the grantee spent no more than 5% of its ESG grant for grant administration costs?
[24 CFR 576.21(a)(5); McKinney-Vento Act, 42 USC 11378]

Yes No

7. For completed program years reviewed, has the grantee spent all of its ESG funds within 24 months of grant award?
[24 CFR 576.35]

Yes No

Essential Services

460

For ESG service activities, are the services new, or quantifiable increases in the service levels, provided by the local government with local funds within the last year before the initial ESG grant?
[24 CFR 576.21(b)(1)]

Yes No N/A

2. Do the projects reviewed with both completed and underway activities demonstrate that beneficiaries receive, or were referred to, appropriate supportive services, access to mainstream resources, and other services needed to achieve independent living?
[24 CFR 576.56(a)(1)]

Yes No

Homeless Prevention

For projects funding homeless prevention activities, are the beneficiaries low-income individuals or families at imminent risk of losing their housing due to a notice of eviction, foreclosure, or utility termination? [McKinney-Vento Act, 42 USC 11374(a)(4)]

Yes No N/A

4. If the answer to question 3 above is “yes,” do the files show that the (a) beneficiaries’ assistance is necessary, (b) due to a sudden loss of income, (c) the beneficiaries are able to resume payments in a reasonable time period, and (d) there are no similar funds available locally?
[McKinney-Vento Act, 42 USC 11374(a)(4)]

Yes No N/A

5. Does the total amount of homeless prevention funds spent by the grantee for the program year fall at or below the 30 percent limitation for this expenditure category?
[McKinney-Vento Act, 42 USC 11374(a)(4)]

Yes No

461

6. Are the homeless prevention funds defined as short term assistance (described in question 3 above); security deposits or first month’s rent; landlord-tenant mediation; indigent tenant legal services; or other innovative homeless prevention?
[24 CFR 576.3, Definitions: Homeless Prevention]

Yes No

7. If the grantee funded innovative homeless prevention activities, does assistance meet the definition of “innovative?” (Describe nature of assistance in response below.)
[24 CFR 576.3, Definitions: Homeless Prevention]

Yes No N/A

Beneficiary Services

462

Complete the table below using the information from the selected beneficiary sample. (Add more lines or attach another sheet, if needed.)
NAME
(if appropriate)
CASE
NUMBER

ADDRESS FORMER (F) OR

CURRENT (C)
BENEFICIARY?
ENTRY
DATE

2. For homeless assistance activities, does a review of the beneficiary files adequately document that the individuals or families were homeless prior to residency? [McKinney-Vento Act, 42 USC 11302(a)]

Yes No

3. For homeless prevention activities, are the individuals or families facing eviction or utility shutoffs, or in need of financial or legal services, eligible for assistance? (By HUD definition, prevention activities occur before persons become homeless.)
[McKinney-Vento Act, 42 USC 11374(a)(4) and 24 CFR 576.21(a)(4)]

Yes No N/A
463

4. Is there at least one homeless person or formerly homeless person participating in the policy decision-making process regarding projects receiving ESG funds? [McKinney Act, 42 USC 11375(d) and 24 CFR 576.56(b)(1)]

Yes No

5. Are homeless persons, to the extent possible, involved in project development, operations and the provision of supportive services?
[McKinney Act, 42 USC 11375(c) and 24 CFR 576.56(b)(2)]

Yes No

6. For projects serving domestic violence victims, is there evidence to support that the grantee has established written procedures regarding confidentiality of client records and the address/location of any project serving domestic violence victims?
[McKinney-Vento Act, 42 USC 11375(c) and 24 CFR 576.56(a)(2)]

Yes No N/A

7. (a) Does the grantee have a written policy for the termination of beneficiaries? [McKinney-Vento Act, 42 USC 11375(e) and 24 CFR 576.56(a)(3)]

Yes No

(b) If no written guidance is available, interview staff to determine how terminations are handled.

(c) If beneficiaries have been terminated during the program year under review, does a file review indicate that the minimum due process requirements for termination (and, if applicable, the established policy guidance) were followed?
[McKinney-Vento Act, 42 USC 11375(e) and 24 CFR 576.56(a)(3)]

Yes No N/A

464

Match Matrix

In completing the table below, the HUD reviewer should use the Consolidated Annual Performance and Evaluation Report (CAPER) as a basis to review documentation from the grantee or recipient to determine the amount of cash and in-kind resources brought to the grant.

Grant Number: ESG Allocation: $
ESG Match
(List each source of match
separately)
Action Plan
Amount
Pledged
CAPER
Amount
Shown
Final
Documented
Match
CASH/GOVN’T. GRANTS
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $

IN-KIND/SALARIES
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
VOLUNTEERS (@$5/hour)
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
TOTAL MATCH $ $ $

465

2. Does the grantee’s final documented match shown in question 1 above equal or exceed the ESG grant amount?
[24 CFR 576.51 and 24 CFR 91.225(c)(6)]

Yes No

3. Is the documented match shown in question 1 above consistent with the amount shown in the CAPER?
[24 CFR 576.51 and 24 CFR 91.225(c)(6)]

Yes No

4. If the state government grantee claims the $100,000 match exclusion, did it provide documentation of benefit for those subgrantee recipients least able to pay?
[24 CFR 576.51 and 24 CFR 91.225(c)(6)]

Yes No N/A

General Requirements
 Uniform Administrative Requirement. ESG regulations at 24 CFR 576.407(c) require the governmental agencies apply 24 CFR Part 85, except for 24 CFR 85. 24 and 85.42 , and program income is to be used as match under 24 CFR 85.25 (g). The requirements of 24 CFR Part 84 apply to Private Nonprofit subrecipients, except for 24 CFR 84.23 and 84.53 , and program income is to be used as the non -Federal share under 24 CFR

84.24 (b).

 Homeless Participation . Under 24 CFR 576.405 the City is ensure subrecipients provide for the participation of not less than one homeless individual or formerly homeless individual on the Board of Directors or other equivalent policy -making entity, to the extent that the entity considers and makes policies and decisions regarding any facilities, services or other assistance that receives funding under ESG.

 Program Termination. The City will review the termination/denial policy in each subrecipient’s Written Standards to verify that the following minimal components are included: a progressive discipline warning system, written notices, a formal appeal process, and consideration of the appeal by someone not involved in the original ter mination. Staff will also monitor each subrecipient’s compliance with ESG regulations at 24 CFR 576.402 to ascertain whether persons or families receiving assistance who violate program requirements are terminated only in the most s evere cases. The 466

subrecipient is required to terminate assistance in accordance with a formal process that has been established and that recognizes the rights of individuals or families affected.

City staff will monitor compliance with the following area-wide systems coordination requirements pursuant to 24 CFR 576.400.

 Consultation with CoCs. Staff will assist subrcipients are to consult with the CoC to (1) determine how ESG funds will be allocated in that region; (2) identify the performance standards for evaluating the outcomes of projects and activities; and (3) identify the funding, policies and procedures for the administration and operation of the HMIS, if appropriate

 Coordination with Other Targeted Homeless Services. City staff will monitor subrecipients to verify that other programs are targeted to homeless people in the area covered by the CoC to provide a strategic, community-wide system to prevent and end homelessness for that area.

 System and Program Coordination with Mainstream Resources . What steps has y our agency taken to coordinate and integrate ESG -funded activities with mainstream housing, health, social services, employment, education, and youth programs for which families and individuals at risk of homelessness and homeless individuals and families may be eligible.

 Centralized or Coordinated Assessment. Describe how your agency has worked with the CoC to ensure the screening, assessment and referral of participants are consistent with the Written Standards. A Victim Service Provider may choose no t to use the CoC Centralized or Coordinated Assessment System.

 Written Standards .Once the CoC has developed Written Standards in accordance with the requirements outlined in 24 CFR 576.400(e)(2)(3), Each subrecipient is to use the CoC’s Provide a copy of your agency’s Written Standards established and applied for providing ESG assistance

 Participation in HMIS. The subrecipient is to ensure that data on all persons served and all activities assisted under ESG are entered into the applicable community-wide HMIS in the area in which those persons and activities are located, or a comparable database in accordance with HUD’s standards on participation, data collection and reporting under a local HMIS. If the subrecipient is a Victim Service Provid er or a Legal Services Provider, it may use a comparable database that collects client level data over time (i.e., longitudinal data) and generates unduplicated aggregate reports based on the data. Information entered into a comparable database must not be entered directly into or provided to an HMIS.

City staff will monitor each subrecipient’s compliance with other federal and state requirements set forth at 24 CFR 576.406-576.408. 467

 Per 24 CFR 576.407(a), the subrecipient is to adhere to the requirements in 24 CFR Part 5, Subpart A, including the nondiscrimination and equal opportunity requirements at 24 CFR 5.105(a). Section 3 of the Housing and Urban Development Act of 1968, 12 U.S.C. 41701u, an d implementing regulations at 24 CFR Part 135 apply, except that homeless individuals have priority over other Section 3 residents in accordance with 24 CFR 576.405(c).

 Faith-Based Activities. Religious organizations may receive ESG funds if agreeable to providing all eligible ESG activities in a manner that i s in accordance with 24 CFR 576.406. ESG funds may not be used for the rehabilitation of structures if those structures are used f or inherently religious activities. Where a structure is used for both eligible and inherently religious activities, funds may not exceed the cost of those portions of the rehabilitation that are attributable to eligible activities in accordance with the federal cost accounting requirements. Sanc tuaries, chapels, or other rooms the religious congregation uses as its principal pla ce of worship are ineligible for ESG -funded improvements. Disposition of real property after the term of the grant, or any change in use of the property during the term of the grant, is subject to government -wide regulations governing real property disposition (See 24 CFR Parts 84 and 85).

 Organizations that are religious or faith -based are eligible to receive ESG funds but may not engage in inherently religious activities, such as worship, religious instruction, or proselytization as part of the programs or services funded under ESG. Refer to 24 CFR 576.406 for additional details.

 Affirmative Outreach System and Program Coordination with Mainstream Resources . What steps has your agency taken to coordinate and integrate ESG-funded activities with mainstream housing, health, social services, employment, education, and youth programs for which families and individuals at risk of homelessness and homeless individuals and families may be eligible.

 Centralized or Coordinated Assessment. Describe how your a gency has worked with the CoC to ensure the screening, assessment and referral of participants are consistent with the Written Standards. A Victim Service Provider may choose not to use the CoC Centralize d or Coordinated Assessment System.

 Written Standards .Once the CoC has developed Written Standards in accordance with the requirements outlined in 24 CFR 576.400(e)(2)(3), Each subrecipient is to use the CoC’s Provide a copy of your agency’s Written Standards established and applied for providing ESG assistance 

468

 Displacement, Relocation, and Acquisition . In accordance with 24 CFR 576.408, the displacement of persons as a result of a Components/Activities assisted with ESG funds must be provided Relocation Assistance pursuant to the URA and 49 CFR Part 24. Temporary relocation is not permitted. No tenant occupant of housing (a dwelling unit) that is converted into an Emergency Shelter may be required to relocate temporarily for a Component/Activity assisted with ESG funds or be required to move to another unit in the same building/complex. The acquisition of real property, whether funded privately or publicly, for a Component/Activity assisted with ESG funds is subject to the URA a nd the federal government-wide regulations at 49 CFR Part 24, Subpart B. Refer to 24 CFR 576.408 for additional details.

 Match. City staff will monitor matching contributions from each subrecipient to verify that the amount of match equals the amoun t of ESG funds received per 24 CFR 576.201, and that the match sources i nclude any federal source other than the ESG Program, as well as State, local, and private sources (see 24 CFR 576.201).

 Shelter and Housing Standards. City staff will require per 24 CFR 576.403 that any ESG -assisted shelter to meet minimum Habitabilit y Standards. Shelters renovated with ESG funds, are to meet State or local government Safety and Sanitation Standards, as appli cable, include energy-efficient appliances and materials, as well as incorporate lead-based paint remediation and disclosure requirements.

 Recordkeeping and Reporting Requirements. Submit a copy of the written policies and procedures your agency has developed to ensure that ESG funds are used in accordance with requirements at 24 CFR 576.500. In addition, sufficient records mus t be established and maintained to enable HCD and HUD to determine whether ESG requirements are being met. Refer to for additional details. (24 CFR 576.500):
 Homeless status. Follow written intake procedures to ensure compliance with the homeless definit ion in § 576.2. The procedures must require documentation at intake of the evidence relied upon to establish and verify homeless status.  At risk of homelessness status . For each indivi dual or family who receives ESG homelessness prevention assistance, the records must include the evidence relied upon to establish and verify the individual or family's “at risk of homelessness” status. This ev idence must include an intake and certification form that meets HUD specifications.  Determinations of ineligibility. For each individual and family determined ineligible to receive ESG assistance, the record must include documentation of the reason for that determination.
 Annual income. For each program participant who receives homelessness prevention assistance, or who receives rapid re -housing assistance longer than one year
 Income evaluation form completed by the subrecipient; and  Source documents for the assets held by the program participant and i ncome received over the most recent period ( e.g., wage statement, unemployment compensation statement, public benefits statement, bank statement); 469

 If source documents are unobtainable, a written statement by the relevant third party (e.g., employer, government benefits administrator) or the written certification by the subrecipient's intake staff of the oral verification by the relevant third party of the i ncome the program participant received over the most recent period for which representative data is available; or  If source documents and third party verification are unobtainable, the written certification by the program participant of th e amount of income the program participant received for the most recent period representative of the income that the program participant is expected to receive over the 3-month period following the evaluation.  Program participant records. In addition to evidence of homeless status or “at risk of homelessness” status, as applicable, records must be kept for each program participant that document:
 The services and assistance provided to program participant, including the security deposit, rental assistance, and utility p ayments made on behalf of the program participant;
 Compliance with the applicable requirements for providin g services and assistance to t program participant under the program components and eligible activities provisions at § 576.101 through § 576.106, the provision on determining eligibility and amount and type of assistance at § 576.401(a) and (b), and the provision on using appropriate assistance and services at § 576.401(d) and (e); and  Where applicable, compliance with the termination of assistance requirement in § 576.402.  Centralized or coordinated assessment systems and procedures. Documentation evidencing written intake procedures for, the centralized or coordinated assessment system(s) developed by the CoC.  Rental assistance agreements and payments. The records must include copies of all leases and rental assistance agreements for the provision of rental assistance, documentation of payments made to owners for the provision of rental assistance, a nd supporting documentation for these payments, including dates of occupancy by program participants.  Utility allowance. The records must document the monthly allowance for utilities (excluding telephone) used to determine compliance with the rent restriction.
 Shelter and housing standards. Documentation of compliance with the shelter and housing standards in § 576.403, including inspection reports.
 Emergency shelter facilities. The amount and type of assistance provided to each emergency shelter.  Services and assistance provided. Types of essential services, rental assistance, and housing stabilization and relocation services and the amounts spent on these services and assistanc e. Subrecipients that are units of general -purpose local government must keep records to demonstrate compliance with the maintenance of effort requirement, including records of the unit of the general -purpose local government's annual budgets and sources of funding for street outreach and emergency shelter services.  Coordination with CoC and other programs. Document their compliance with the requirements of § 576.400 for consulting with the CoC and coordinating and integrating ESG assistance with programs targeted toward homeless people and mainstream service and assistance programs. 470

 HMIS. Records of the participation in HMIS or a comparable database by all projects.  Matching. The recipient must keep records of the source and use of contributions made to satisfy the matching requirement in § 576.201. The records must indicate the particular fiscal year grant for which each matching contribution is counted. The records must show how the value placed on third party, noncash contributions was derived. To the extent feasible, volunteer services must be supported by the same methods that the organization uses to support the allocation of regular personnel costs.  Conflicts of interest. Records to show compliance with the organizational conflicts -of-interest requirements in § 576.404(a), a copy of the personal conflicts of interest policy or codes of conduct developed and implemented to comply with the requirements in § 576.404(b), and records supporting exceptions to the personal conflicts of interest prohibitions.  Homeless participation. Document compliance with the homeless participation requirements under § 576.405.  Faith-based activities. Document compliance with the faith-based activities requirements under § 576.406.  Other Federal requirements. Document compliance with the Federal requirements in § 576.407, as applicable, including:
 Records demonstrating compliance with the nondiscrimination and equal opportunity requirements under § 576.407(a), including data concerning race, ethnicity, disability status, sex, and family characteristics of persons and households who are applicants f or, or program participants in, any program or activity funded in whole or in part with ESG funds and the affirmative outreach requirements in § 576.407(b).  Records demonstrating compliance with the uniform administrative requi rements in 24 CFR part 85(for governments) and 24 CFR part 84 (for nonprofit organizations).
 Records demonstrating compliance with the environmental review requirements, including flood insurance requirements.  Certifications and disclosure forms required under the lobbying and disclosure requirements in 24 CFR part 87.  Relocation. Document compliance with the displacement, relocation, and acquisition requirements in § 576.408.  Financial records.
 Supportive documentation for all costs charged to the ESG grant.  Documentation showing that ESG grant funds were spent on allowable costs in accordance with the requirements for eligible act ivities under § 576.101-§576.109 and the cost principles in OMB Circulars A-87 (2 CFR part 225) and A-122 (2 CFR part 230).  Records of the receipt and use of program income.
 Documentation of compliance with the expenditure limits in § 576.100 and the expenditure deadline in § 576.203.  Subrecipients and contractors.
 The recipient must retain copies of all solicitations of and agreements with subrecipients, records of all payment reques ts by and dates of payments made to subrecipients, and documentation of all monitoring and sanctions of subrecipients, as applicable. If the rec ipient is a State, the recipient must keep records of each recapture and distribution of recaptured funds under § 576.501. 471

 The recipient and its subrecipients must retain copies of all procurement contracts and documentation of compliance with the procurement requirements in 24 CFR 85.36 and 24 CFR 84.40-84.48.
 The recipient must ensure that its subrecipients comply with the recordkeeping requirements specified by the r ecipient and HUD notice or regulations.
 Confidentiality.
 Written procedures to ensure:
□ All records containing personally identifying information of any individual or family who applies for and/or receives ESG as sistance will be kept secure and confidential;
□ The address or location of any domestic violence, dating violence, sexual assault, or stalking shelter project assisted under the ESG will not be made public, except with written authorization of the person responsible for the operation of the shelter; and □ The address or location of any housing of a program participant will not be made public, except as provided under a preexisti ng privacy policy of the recipient or subrecipient and consistent with state and local laws regarding privacy and obligations of confidentiality. □ Written confidentiality procedures.
 Period of record retention. All records pertaining to each fiscal year of ESG funds must be retained for the greater of 5 years or the period specified below.
□ Documentation of each program participant 's qualification as a family or individual at risk of homelessness or as a homeless family or individual and other program participant records must be retained for 5 years after the expenditure of all funds from the gra nt under which the program participant was served;
□ Where ESG funds are used for the renovation of an emergency shelter involves costs charged to the ESG grant that exceed 75 pe rcent of the value of the building before renovation, records must be retained until 10 years after the date that ESG funds are first obligated for the renovation; and
□ Where ESG funds are used to convert a building into an emergency shelter and the costs charged to the ESG grant for the conve rsion exceed 75 percent of the value of the building after conversion, records m ust be retained until 10 years after the date that ESG funds are first obligated for the conversion.
 Access to records.
 Federal government rights. Notwithstanding the confidentiality procedures established under paragraph (w) of this section, HUD, the HUD Office of the Inspector General, and the Comptroller General of the United States, or any of their authorized representatives, must have the right of access to all books, documents, papers, or other records pertinent to the ESG grant, in order to make audits, examinations, excerpts, and transcripts. These rights of access are not limited to the required retention period but last as long as the records are retained. 472

 Public rights. Provide citizens, public agencies, and other interested parties with reasonab le access (consistent with state and local laws regarding privacy and obligations of confidentiality and the confidentiality requirements in this part) to records regarding any uses of ESG funds the recipient received during the preceding 5 years.  Reports. The recipient must collect and report data on its use of ESG funds in the Integrated Disbursement and Information System (IDI S) and other reporting systems, as specified by HUD. The recipient must also comply with the reporting requirements in 24 CFR parts 85 and 91 and the reporting requirements under the Federal Funding Accountability and Transparency Act of 2006, ( 31 U.S.C. 6101 note), which are set forth in appendix A to 2 CFR part 170.

473
Annual Action Plan
2026
60 Appendix D

BUDGET BREAKDOWN
474
Description Total
Available
Proposed
Funding
Balance
Available
Allocation 1,850,690.00$ 1,832,741.00$ 17,949.00$ Admin Cap (20%) 370,138.00$ 370,138.00$ -$ Pub Serv Cap (15%) 277,603.50$ 277,603.00$ 0.50$ Anticipated Carry Over and
Prior Year Funds* -$
Project/
Organization Recommended Funding % of Funding
Source
Prior Years
Carryover
Total
Budget
CDBG Salary 316,322.00$ 17% -$ 316,322.00$ Fair Housing 30,000.00$ 2% -$ 30,000.00$ Municipal Support 23,816.00$ 1% -$ 23,816.00$ Subtotals 370,138.00$ 20% -$ 370,138.00$ Special Resource Team
(SRT)/GGPD 110,000.00$ 6% -$ 110,000.00$ Senior Center/Community
Services Dept 147,603.00$ 8% -$ 147,603.00$ Meals on Wheels 20,000.00$ 1% -$ 20,000.00$ Subtotals 277,603.00$ 15% -$ 277,603.00$ Marchand Ave. -$ 0% -$ Monroe Street Rehab. 800,000.00$ 43%
Subtotals 800,000.00$ 43% -$ 800,000.00$ Home Repair Program
(Habitat for Humanity) 135,000.00$ 7% 135,000.00$

PENDING BUSINESS
ASSISTANCE PROGRAM 150,000.00$ 8% 150,000.00$ Garden Grove Boost
Program (Upwards) 100,000.00$ 5% 100,000.00$ Subtotals 385,000.00$ 21% -$ 385,000.00$ CDBG Totals 1,832,741.00$ 99% -$ 1,832,741.00$ PY 2024 CDBG Funding
CDBG Administration
CDBG Public Services
CDBG Public Improvements
CDBG Other Funding
475
Description Total
Available
Proposed
Funding
Balance
Available
Allocation 737,254.00$ 737,254.00$ -$ Admin Cap (10%) 73,725.40$ 73,725.00$ 0.40$ Carry Over* -$ -$
Project/
Organization
Recommended
Funding
% of Funding
Source
Prior Years
Carryover
Total
Budget
FY 24-25 HOME Admin 73,725.00$ 10% -$ 73,725.00$ Subtotals 73,725.00$ 10% -$ 73,725.00$ New Construction of
Affordable Housing 206,765.00$ 28% -$ 206,765.00$ Acquisition/
Rehabilitation of
Affordable Housing
206,764.00$ 28% -$ 206,764.00$ Interval House HEART 250,000.00$ 34% 250,000.00$ Subtotals 663,529.00$ 90% -$ 663,529.00$ Subtotals - HOME 737,254.00$ 100% -$ -$ PY 2024 HOME Funding
HOME Administration
HOME Program Funding
476
Description Total
Available
Proposed
Funding
Balance
Available
Allocation 169,786.00$ 169,786.00$ -$ Admin Cap (7.5%) 12,733.95$ 12,733.00$ 0.95$ SO/Shelter Cap (60%) 101,871.60$ 101,000.00$ 871.60$ Carry Over* 15,526.00$ 15,526.00$ -$ Project/
Organization
Recommended
Funding
% of
Funding
Source
Prior Years
Carryover
24/25
Total
Budget
ESG Admin 12,733.00$ 7.5% -$ 12,733.00$ Subtotals 12,733.00$ 7.5% -$ 12,733.00$ 211 Orange County 5,094.00$ 3% -$ 5,094.00$ Subtotals 5,094.00$ 3% -$ 5,094.00$ VOALA 50,000.00$ 29% -$ 50,000.00$ Subtotals 50,000.00$ 29% -$ 50,000.00$ Illumination Foundation 30,000.00$ 18% -$ 30,000.00$ Interval House 21,000.00$ 12% 21,000.00$ Subtotals 51,000.00$ 30% -$ 51,000.00$ VOALA 15,959.00$ 9% 15,526.00$ 31,485.00$ Subtotals 15,959.00$ 9% 15,526.00$ 31,485.00$ Mercy House 35,000.00$ 21% 35,000.00$
Subtotals 35,000.00$ 21% -$ 35,000.00$ ESG Totals 169,786.00$ 100.00% 15,526.00$ 185,312.00$ PY 2024 ESG Funding
ESG Administration
HMIS - Data Collection
Street Outreach
Emergency Shelter
Rapid Rehousing
Homeless Prevention
477
Item 143/2026

Final
City of Garden Grove

INTER-DEPARTMENT MEMORANDUM

To:

Lisa L. Kim From: Samuel Kim
Dept:

City Manager Dept: Public Works
Date: 4/14/2026

Subject: Approval of an Agreement with the County of Orange for Municipal Solid Waste Disposal and a revision to the 2022 Amended and Restated Agreement with Republic Services. (Joint Action Item with the Sanitary District)

OBJECTIVE

To s eek Garden Grove Sanitary District Board of Directors approval to enter into an agreement with the County of Orange (County) for municipal solid waste disposal rates and services.

Additionally, the Sanitary District Board and City Council are being asked to approve a revision to Exhibit D of the 2022 Amended and Restated Agreement with Republic Services (RS Agreement).

BACKGROUND

The County, through the OC Waste & Recycling (OCWR) department, operates the County - owned landfill system, including three (3) active landfills and approximately 20 inactive sites.

Since 1997, the 34 cities, sanitary districts and unincorporated areas in the county have participated in a Waste Disposal Agreement (WDA), which provided guaranteed landfill capacity and more favorabl e disposal rates for County participants. The WDA has been amended several times in 2004, 2009, 2015, and most recently with a one-year extension in 2025.

As the WDA neared expiration, OCWR developed the successor Waste Infrastructure System Enterprise (WISE) Agreement (Attachment 1). The Orange County City Managers Association (OCCMA), who represented the cities, sanitary districts, and special districts that rely on the landfill system, coordinated review and negotiations beginning in late 2024. In 2025, OCCMA secured the above noted one -year extension of the WDA and a rate adjustment per the existing agreement through June 30, 2026, allowing additional time for negotiations of the new WISE Agreement.

Furthermore, since the Sanitary District Board and Garden Grove City Council approved the RS Agreement with Republic Services on June 28, 2022, the collection and disposal service 478
Item 143/2026