1 PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made __26th__ day of _May___, 2026, by the CITY OF GARDEN GROVE, a municipal corporation, ("CITY") , GARDEN GROVE SANITARY DISTRICT , a California special district, and West Yost & Associates, Inc. herein after referred to as “CONSULTANT”.
RECITALS
The following recitals are a substantive part of this Agreement:
1. This Agreement is entered into pursuant to Garden Grove Council /GGSD Board approval dated _May 26, 2026_
2. CITY/DISTRICT desire(s) to utilize the services of CONSULTANT to provide on-call construction management and inspection services listed in Attachment “A”.
3. CONSULTANT is qualified by virtue of experience, training, education and expertise to accomplish services.
4. CITY/DISTRICT shall hereinafter be referred to as “CITY.”
AGREEMENT
THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. Term and Termination. The term of the agreement shall be cover services rendered from the date of this Agreement until compensation reaches the not to exceed amount or sooner terminated per section 3.5. There shall be an option to extend the performance period of this Agreement by an additional three option years in one-year increments, with additional compensation of $250,000 (two hundred and fifty thousand dollars) for each option year exercised. Extensions shall be executed at the sole discretion of the CITY.
2. Services to be Provided. The services to be performed by CONSULTANT shall consist of tasks, including but not limited to work plan listed in Attachment “A”, and is incorporated herein by reference. The Attachment and this Agreement do not guarantee any specific amount of work. CONSULTANT warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with customary and usual practices in CONSULTANT’S profession and the standards prevalent in the industry for such services. By executing this Agreement, CONSULTANT warrants that it has carefully considered how the work should be performed and fully understands the facilities, difficulties, and rest rictions attending performance of the work under this Agreement.
3. Compensation. CONSULTANT shall be compensated as follows:
3.1. AMOUNT. The compensation for services under this Agreement shall be determined based on the scope and nature of future project pro posals mutually agreed up by both parties, payable in arrears and in accordance with scope of work in Attachment “ A”. For each project, the CONSULTANT shall submit a detailed proposal outlining the scope of work, timeline, and estimated costs.
Upon CITY approval of the proposal, compensation for the specific project will be 2 defined and agreed upon in writing, either as a fixed fee, hourly rate, or other agreed-upon method.
3.2. Not to Exceed . The Parties agree that CONSULTANT shall bill for the Services provided by CONSULTANT to CITY on an hourly basis, except where otherwise set forth herein, provided compensation under this Proposal shall not exceed $500,000. CONSULTANT warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. CONSULTANT shall not be compensated for any services rendered in connection with a performance of this Agreement, which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. The Proposal and this Agreement do not guarantee any specific amount of work.
3.3. PAYMENT. For work under this Agreement, payment shall be made per invoice for work completed. Within 45 day of delivery of goods or completion of performance of services, CONSULTANT must promptly render an invoice to CITY or payment may be significantly delayed. For extra work not a part of this Agreement, a written authorization by CITY will be required, and payment shall be based on Rate and Fee Estimate included in Attachment “A”.
3.4. RECORDS OF EXPENSES. CONSULTANT shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to CITY.
3.5. TERMINATION. CITY and CONSULTANT shall have the right to terminate this agreement, without cause, by giving thirty (30) days written notice of termination.
If the Agreement is terminated by CITY, then the provisions of paragraph 3 would apply to that portion of the work completed.
4. Insurance requirements
4.1. COMMENCEMENT OF WORK. CONSULTANT shall not commence work under this Agreement until all certificates and endorsements have been received and approved by the CITY. All insurance required by this Agreement shall contain a Statement of Obligation on the part of the carrier to notify the CITY of any material change, cancellation, or termination at least thirty (30) days in advance and provide a Waiver of Subrogation in favor of the City.
4.2. WORKERS COMPENSATION INSURANCE. For the duration of this Agreement, CONSULTANT and all subcontractors shall maintain Workers Compensation Insurance in the amount and type required by law, if applicable. The insurer shall waive its rights of subrogation against the CITY, its officers, officials, agents, employees, and volunteers.
4.3. INSURANCE AMOUNTS. CONSULTANT shall maintain the following insurance for the duration of this Agreement:
a. Commercial general liability in an amount not less than $2,000,000.00 per occurrence (claims made and
modified occurrence policies are not acceptable);
Insurance companies must be acceptable to the CITY and
have a Best’s Guide Rating of A -, Class VII or better, as approved by the CITY.
3 b. Automobile liability in an amount of $1,000,000.00 combined single limit (claims made and modified
occurrence policies are not acceptable); Insurance
companies must be acceptable to the CITY and have a Best’s Guide Rating of A-, Class VII or better, as approved by the CITY.
c. Professional liability in an amount not less than
$2,000,000.00. Insurance companies must be admitted and licensed in California and have a Best’s Guide Rating of A-, Class VII or better, as approved by the CITY. If the policy is written on a “claims made” basis, the policy shall be
continued in full force and effect at all times during the term of the agreement, and for a period of three (3) years from the date of the completion of services provided. In the event of termination, cancellation, or material change in the policy, professional/CONSULTANT shall obtain continuing insurance coverage for the prior acts or omissions of
professional/CONSULTANT during the course of performing services under the term of the agreement. The coverage
shall be evidenced either by a new policy evidencing no gap in coverage, or by obtaining separate extended “tail”
coverage with the present or new carrier.
An On-Going and Completed Operations Additional Insured Endorsement for the policy under section 4.3 (a) shall designate CITY, its officers, officials, employees, agents, and volunteers as additional insureds for liability arising out of work or operations performed by or on behalf of the CONSULTANT. CONSULTANT shall provide to CITY proof of insurance and endorsement forms that conform to CITY’s requirements, as approved by the CITY.
An Additional Insured Endorsement for the policy under section 4.3 (b) shall designate CITY, it’s officers, officials, employees, agents, and volunteers as additional insureds for automobiles, owned, leased, hired, or borrowed by the CONSULTANT. CONSULTANT shall provide to CITY proof of insurance and endorsement forms that conform to CITY’s requirements, as approved by the CITY.
For any claims related to this Agreement, CONSULT ANT’s insurance coverage shall be primary insurance as respects CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self -insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of the CONSULTANT’s insurance and shall not contribute with it.
If CONSULTANT maintains higher insurance limits than the minimums shown above, CONSULTANT shall provide coverage for the higher insurance limits otherwise maintained by the CONSULTANT.
4 5. Non-Liability of Officials and Employees of the CITY. No official or employee of CITY shall be personally liable to CONSULTANT in the event of any default or breach by CITY, or for any amount which may become due to CONSULTANT.
6. Non-Discrimination. CONSULTANT covenants there shall be no discrimination against any person or group due to race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in any activity pursuant to this Agreement.
7. Independent CONSULTANT. It is a greed to that CONSULTANT shall act and be an independent CONSULTANT and not an agent or employee of the CITY, and shall obtain no rights to any benefits which accrue to CITY'S employees.
8. Compliance with Law. CONSULTANT shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government. CONSULTANT shall comply with, and shall be responsible for causing all CONSULTANTs and sub - CONSULTANTs performing any of the work pursuant to this Agreement to comply with , all applicable federal and state labor standards, including, to the extent applicable, the prevailing wage requirements promulgated by the Director of Industrial Relations of the State of California Department of Labor. The City makes no warranty or representation concerning whether any of the work performed pursuant to this Agreement constitutes public works subject to the prevailing wage requirements.
9. Prevailing Wages. The CITY has been advised that the Prevailing Wages Law applies to the work. Consu ltant and it s subcontractors must be registered with the California Department of Industrial Relations pursuant to Labor Code Section 1725.5. This Agreement shall not be effective until CONSULTANT provides proof of registration to the CITY. CONSULTANT shall be responsible for CONSULTANT's compliance in all respects with the Prevailing Wage Law, including the payment of the prevailing wage rates to all the laborers involved, and with California Labor Code Section 1770 et seq., including the keeping of all records required by the provisions of Labor Code Section 1776 and the implementing administrative regulations. CONSULTANT shall submit payroll records to the Labor Commissioner pursuant to Labor Code section 1771.4(a)(3) and shall comply with the job site notices posting requirements established by the Labor Commissioner pursuant to Title 8, California Code of Regulations Section 16461(e) or other regulation promulgated pursuant to Labor Code Section 1771.4(a)(2). Pursuant to Labor Code Section 1771.4, this Project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. The CITY shall be a third party beneficiary of the forgoing covenant with rights to enforce the same as against the CONSULTANT.
10. Disclosure of Documents. All documents or other information developed or received by CONSULTANT are confidential and shall not be disclosed without authorization by CITY, unless disclosure is required by law.
11. Ownership of Work Product. All documents or other information developed or received by CONSULTANT shall be the property of CITY. CONSULTANT shall provide CITY with copies of these items upon demand or upon termination of this Agreement.
12. Conflict of Interest and Reporting. CONSULTANT shall at all times avoid conflict of interest or appearance of conflict of interest in performance of this Agreement.
13. Notices. All notices shall be personally delivered or mailed to the below listed address, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process.
5 a. Address of CONSULTANT is as follows:
West Yost & Associates, Inc.
25 Edelman, Suite 120
Irvine, CA 92618
b. Address of CITY is as follows:
City Manager/General Manager
City of Garden Grove/GGSD
11222 Acacia Parkway
Garden Grove, CA 92840
14. CONSULTANT'S PROPOSAL. This Agreement shall include CONSULTANT'S proposal which shall be incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.
15. Licenses, Permits, and Fees. At its sole expense, CONSULTANT shall obtain a Garden Grove Business License, all permits, and licenses as may be required by this Agreement.
16. Familiarity with Work. By executing this Agreement, CONSULTANT warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the facilities, difficulties, and restrictions of the work under this Agreement. Should CONSULTANT discover any latent or unknown conditions materially differing from those inherent in the work or as represented by CITY, it shall immediately inform CITY of this and shall not proceed, except at CONSULTANT'S risk, until written instructions are received from CITY.
17. Time of Essence. Time is of the essence in the performance of this Agreement.
18. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability, and reputation of CONSULTANT, its principals and employees were a substantial inducement for CITY to enter into this Agreement. CONSULTANT shall not contract with any other entity to perform the services required without written approval of the CITY. This Agreement may not be assigned voluntarily or by operation of law, without the prior written approval of CITY. If CONSULTANT is permitted to subcontract any part of this Agreement, CONSULTANT shall be responsible to CITY for the acts and omissions of its sub-CONSULTANT as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationship between any sub- CONSULTANT and CITY. All persons engaged in the work will be considered employees of CONSULTANT. CITY will deal directly with and will make all payments to CONSULTANT.
19. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the parties are formally bound.
20. Indemnification. To the fullest ext ent permitted by law, CONSULTANT shall defend, and hold harmless CITY and its elective or appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of CONSULTANT, CONSULTANT'S agents, officers, employee s, sub -CONSULTANTs, or independent 6 CONSULTANTs hired by CONSULTANT in the performance of the Agreement. The only exception to CONSULTANT'S responsibility to protect, defend, and hold harmless CITY, is due to the negligence, recklessness and/or wrongful co nduct of CITY, or any of its elective or appointive boards, officers, agents, or employees.
This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitatio n upon the amount of indemnification to be provided by CONSULTANT.
21. Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefor by the Garden Grove City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the CITY.
22. Modification. This Agreement constitutes the entire agreement between the parties and supersedes any previous agreements, oral or written. This Agreement may be modified only by subsequent mutual written agreement executed by CITY and CONSULTANT.
23. Waiver. All waivers of the provisions of this Agreement must be in writing by the appropriate authorities of the CITY and CONSULTANT.
24. California Law. This Agreement shall be construed in accordance with the laws of the State of California. Any action commenced about this Agreement shall be filed in the central branch of the Orange County Superior Court.
25. Interpretation. This Agreement shall be interpreted as though prepared by both parties
26. Preservation of Agreement. Should any provision of this Agreement be found invalid or unenforceable, the decision shall affect only the provision interpreted, and all remaining provisions shall remain enforceable.
(Agreement Signature Block on Next Page)
7 IN WITNESS THEREOF, these parties have executed this Agreement on the day and year shown below.
Date: _____________ "CITY"
CITY OF GARDEN GROVE
By:___________________________
City Manager
Date: _____________ "DISTRICT"
GARDEN GROVE SANITARY DISTRICT
By:___________________________
General Manager
ATTESTED:
____________________________
City Clerk/Secretary
Date: _______________________
"CONSULTANT"
West Yost & Associates, Inc.
By: _______________________________
Name: ____________________________
Title:______________________________
Date: _____________________________
Tax ID No. _________________________
CONSULTANT’s License: _______________
Expiration Date______________________
If CONSULTANT is a corporation, a Corporate
Resolution and/or Corporate Seal is required.
If a partnership, Statement of Partnership
must be submitted to CITY.
APPROVED AS TO FORM:
____________________________
City Attorney/General Counsel
________________________
Date
City of Garden Grove | On-Call Construction Management and Inspection Services for Various Water and Sewer Improvements Projects | February 25, 2026 16 West Yost's construction management approach to
company commitment is to assign the personnel
acceptable to the City for the entire duration of the
project. We have included additional CM and inspection
staff members in the org chart for resiliency in the event of being assigned overlapping projects and/or for support for vacation or sick leave coverage.
We understand that effective construction management
is not simply oversight. It is leadership, coordination, anticipation, and protection of the Owner’s interests
from preconstruction through final acceptance with
consistency and transparency. Our approach to on-call
Construction Management and Inspection services
for the City of Garden Grove is grounded in the same
principles that have guided our successful programs for Modesto, Sacramento, and Folsom. These principles
include proactive risk management, disciplined
documentation, firm but fair contract enforcement, and
strong collaboration with all stakeholders.
We recognize that Garden Grove’s capital improvement
and development projects will vary in complexity,
duration, and staffing needs. Workload may fluctuate
from short-term inspection assignments to multi-month,
high-visibility utility and facility projects. Our team is structured to respond immediately to these changing
demands while maintaining continuity of personnel so
that projects do not suffer from inconsistent oversight.
Safety is central to our approach. While the Contractor remains responsible for jobsite safety, we embrace the
concept of a multi-employer work site where everyone
has a role in preventing incidents. Our staff will observe work practices, identify unsafe conditions, and document concerns. We are proud of our exemplary safety record
and expect the same commitment from contractors
working on City projects.
Above all, our commitment is simple. No surprises.
Through early identification of risk, thorough preparation, and clear communication, we help ensure projects are
delivered safely, on schedule, within budget, and in
compliance with the contract documents.
Construction Inspection Services
West Yost inspectors will serve as the City and District’s on-site representative and primary field liaison with the Contractor. In this role, we act as the Owner’s advocate, verifying compliance with the contract documents while
facilitating efficient progress of the work.
Our inspection services begin with a thorough
understanding of the project. Inspectors will review the plans, specifications, standard details, and site conditions prior to the start of construction. We do not wait for
issues to arise. We actively anticipate potential conflicts such as utility crossings, shutdown constraints, trenchless installation risks, traffic control challenges, and public interface impacts.
Daily inspection will include observation of all work
performed under the contract and approved change
orders. This includes verification of pipeline installation, both open cut and trenchless, manhole construction and
rehabilitation, valve and hydrant installations, service reconnections, cathodic protection systems, structural
rehabilitation, and facility improvements. For water
projects, special attention will be given to shutdown
sequencing, tie-ins, flushing, disinfection, pressure
testing, and coordination with Operations staff. For sewer projects, inspection will include trench safety awareness, shoring systems, compaction verification, mandrel
testing, CCTV review, and surface restoration.
Our inspectors will prepare detailed daily reports
documenting labor, equipment, quantities installed,
field conditions, test results, and any disputes or
concerns. We believe documentation resolves issues
before they become claims. Photographs will be taken
before construction, during critical operations, and upon completion. Each image will be captioned and archived to create a comprehensive visual record of the project.
Traffic control compliance will be actively monitored.
We understand that construction in active roadways and
neighborhoods requires strict enforcement of approved
Traffic Control Plans and adherence to MUTCD standards.
We will verify signage, taper lengths, buffer zones, and flagging procedures. If unsafe conditions are observed, we act immediately.
Stormwater compliance will also be monitored in
accordance with the project’s SWPPP . Inspectors will
verify that best management practices are installed
and maintained, particularly during rain events. Any
deficiencies will be documented and brought to the
Contractor’s attention for prompt correction.
Materials testing and special inspections will be
coordinated with the City’s geotechnical consultant.
We will track compaction locations and test results
to confirm full coverage and compliance. Failed tests
will be addressed immediately, with rework verified
before progression. We also coordinate survey requests, monument preservation and reestablishment, and
confirm compliance with applicable regulations.
Force account work will be verified daily. Extra work
tickets will be reviewed for accuracy in labor, equipment, and materials prior to signature. Payment applications
will be carefully reviewed to confirm installed quantities, stored materials, and percent completion. We understand that progress payments reflect public funds and require diligent verification.
COMPANY COMMITMENTSECTION 6
City of Garden Grove | On-Call Construction Management and Inspection Services for Various Water and Sewer Improvements Projects | February 25, 2026 17 Prior to project completion, we will conduct pre-final inspections, prepare detailed punch lists, and verify
completion of corrective work. As-built drawings will be reviewed monthly to ensure accuracy and completeness
prior to final acceptance.
Start-Up, Commissioning, and SCADA
Programming & Integration
The key to successful delivery of any project that includes electrical and equipment upgrades with instrumentation, and SCADA implementation requires early planning, well
before completion of civil, structural, and mechanical
infrastructure. To achieve this, our CM&I team
coordinates with our OTCR team at the onset of projects to establish start-up and commissioning expectations
with the project team. This process includes meeting
with the Contractor to review critical path electrical, instrumentation, and controls (EI&C) submittals and RFIs to prioritize long lead items and minimize resubmittals to the extent possible. The CM team also ensures that
the Owner’s operations and maintenance (O&M) staff is
included in the start-up and commissioning discussions, factory acceptance and site testing phases, and
Contractor led training sessions for a smooth transition from substantial completion to beneficial use. Please see Section 7 for further details regarding our start-up and commissioning approach.
Construction Management Services
When assigned as Construction Manager or Resident
Engineer, West Yost will provide structured leadership
and contract administration support to the City. Our
process begins with a comprehensive
preconstruction meeting.
At this meeting, we establish expectations for submittal procedures, RFI protocols, working day tracking,
change management, shutdown coordination, and
communication pathways. Early clarity prevents
downstream conflict.
The CM Administrator will implement a structured
document control system that tracks submittals, RFIs,
potential change orders, field directives, correspondence, inspection reports, and test results. Submittals are logged and reviewed promptly. If review by the design consultant is required, we track response times to prevent schedule impacts. RFIs are processed systematically, and when
scope or cost implications arise, we initiate a Potential Change Order log entry to ensure formal tracking.
Change management is handled with discipline and
fairness. We evaluate entitlement first, then cost
and schedule impact. Negotiations are conducted
collaboratively but firmly, with the goal of achieving
equitable pricing while protecting the City’s interests. We prepare and process formal Change Orders in accordance
with City procedures.Schedule management includes
review of the Contractor’s baseline CPM schedule and
monthly updates. We track working days, document
delays, and request recovery schedules when progress
slips. Our philosophy is to address schedule concerns
early, before delay becomes claim.
Weekly or biweekly progress meetings are conducted
to maintain alignment among the City, Contractor, and
design consultant. Open items are tracked through
resolution. Communication remains proactive,
transparent, and solution-oriented.
During startup and commissioning of pump stations,
reservoirs, SCADA systems, and treatment facilities, we coordinate closely with Operations staff to ensure a
smooth transition from construction to active service.
Testing plans are reviewed, witnessed, and documented.
We verify that operations and maintenance manuals and
training requirements are satisfied before
final acceptance.
Project closeout includes confirmation of warranties,
lien releases, stop notice resolution, final testing
documentation, and organized turnover of
project records.
Specialized Utility and Facility Expertise
Garden Grove’s program includes water mains, sewer
mains, reservoirs, booster pump stations, wells,
SCADA improvements, and development-related utility
installations. West Yost brings deep experience in all of these areas.
For pipeline projects, we provide expertise in large-
diameter installations, trenchless construction, cured-in- place pipe rehabilitation, deep excavations, groundwater management, and public interface coordination. For
reservoir and facility rehabilitation projects, we oversee coatings, structural retrofits, fall protection systems, cathodic protection, and electrical upgrades.
For pump stations and wells, we inspect mechanical
systems, verify variable frequency drive installation,
witness startup, and coordinate SCADA integration.
For SCADA modernization projects, we oversee panel
retrofits, instrumentation installation, PLC programming coordination, and system testing.
Development projects require particular attention to
detail and responsiveness. We provide inspection of
water services, fire services, sewer laterals, cleanouts, hydrant relocations, and manhole modifications to ensure compliance with City standards.
Quality Assurance and Team Continuity
Our CM and inspection philosophy is built around several key principles:
• Be the most knowledgeable participant on the
project.
City of Garden Grove | On-Call Construction Management and Inspection Services for Various Water and Sewer Improvements Projects | February 25, 2026 18 • Think ahead to identify risk before it impacts cost or schedule.
• Be firm but fair in enforcing the contract.
• Escalate issues promptly so the field team can
keep building.
• Document thoroughly because documentation
resolves disputes.
• Recognize that the project is not complete until
all closeout activities are finalized.
Each project will have a primary assigned inspector and a designated alternate to ensure continuity. The City will not experience monthly staff rotation. We understand
that relationships and familiarity with project details are critical to success.
Exceptions and Clarifications
West Yost will perform services consistent with the
professional standard of care. The Contractor retains
responsibility for site safety, means and methods, and
regulatory compliance. Design changes will not be made
without written authorization. Geotechnical testing
and survey services are assumed to be provided by City
consultants unless separately authorized.
This $28 million recycled water pipeline project was constructed to convey Title 22 recycled wastewater from the City of Turlock’s outfall location at the San Joaquin River to the City of Modesto’s effluent pump station location about 7 miles away.
City of Garden Grove | On-Call Construction Management and Inspection Services for Various Water and Sewer Improvements Projects | February 25, 2026 19 Typical Detailed Scope of Services
Below is our project management approach and typical
detailed scope of services to provide CM&I services for the types of projects listed in the RFP . The scope is broken down into phases of a construction contract, followed by the lists of tasks, and detailed descriptions, methods, and techniques to perform the tasks in each phase. As we are given on-call assignments, this scope will be
adjusted accordingly.
PRECONSTRUCTION PHASE
Preconstruction Conference/NTP: The CM will prepare the agenda, conduct the meeting, and prepare the meeting
summary for the preconstruction conference. Open items
will be carried over to the first Progress Meeting. The City will prepare the construction contract NTP and issue it to the GC.
Deliverable: Prepare the Preconstruction Conference
agenda and meeting minutes.
Preconstruction Photograph and Video Documentation:
The CM and Construction Inspector (CI) will walk the
project site and/or alignment with the GC during the
preconstruction period to photograph and video the
existing conditions prior to the start of the construction work. In addition, the resident inspector will monitor and catalog the GC’s video surveys prior to installation of new water services on private property as described in Special Provisions Section 5-1.07.
Deliverable: Photographs and video recordings of the
existing conditions of properties along the routing of
the pipeline including private property fences, irrigation systems, utility poles, roadway conditions, and other
visible infrastructure.
ENVIRONMENTAL & PERMITTING
Permit/Environmental Compliance: West Yost will oversee and monitor the proper administration of the storm water pollution prevention plan (SWPPP). Preparation and
transmittal of the pre- and post-event inspection reports prepared by the GC’s Qualified SWPPP Practitioner (QSP) will be tracked by the CM team. These reports and any
revisions needed to the SWPPP will be confirmed by West Yost and will be retained in the field SWPPP files. Any other environmental documentation (i.e., CEQA, mitigation measures, etc.) made available by the City will be reviewed and enforced.
Deliverable: Update the permit tracking log, responses
to the SWPPP reviews, and inspection reports needed to
comply with individual permit requirements.
CONSTRUCTION PHASE
Site Safety: West Yost will provide safety-related
equipment to its project staff. We will conduct biweekly safety meetings with our field staff and report any
incidents to the City. We will monitor the safety program and practices of the GC to confirm they are providing
a safe work site for our staff members and those of
the City. Safety will be the first item on our standing progress meeting agenda. If unsafe acts or potentially
unsafe situations are found during inspections or general observations of the work, we will immediately notify the GC to act. Any incidents that occur will be followed up on with the GC after receipt of their incident report. The report will be shared with the City.
Deliverable: Summary of biweekly safety tailgate
meetings and any incident report generated by the GC or the CM.
Correspondence/Document Control: West Yost will
be the point of contact for all matters related to the
administration of the construction contract with the
GC selected for the project. All incoming and outgoing
correspondence related to the project will be through
the West Yost CM. This includes maintaining the project records in the web-based DCS, Procore, provided
by West Yost.
Deliverable: Preparation of all outgoing correspondence such as letters, memos, submittal reviews, RFI responses, RFPs, change orders, progress payments, etc. that are
generated within the web-based DCS.
Traffic Control Plans: The CM, Inspector, the City, and the Design Engineer will review the traffic control
plans submitted by the GC to confirm the adequacy of
compliance with the contract requirements. We will
contact the local authorities to confirm that their concerns have been addressed.
Deliverables: Review comments for each of the traffic
control plans submitted by the GC.
Requests for Information (RFIs): The CM team will receive all RFIs generated and issued by the construction GC and will be initially reviewed by West Yost then forwarded
to the design consultant. Responses by the design
consultant will be reviewed for completeness and, if found satisfactory, returned to the GC.
PROJECT MANAGEMENTSECTION 7
City of Garden Grove | On-Call Construction Management and Inspection Services for Various Water and Sewer Improvements Projects | February 25, 2026 20 If the response appears to have changed the contract scope, quality, or time, a potential change order (PCO) number will be assigned and used to track its resolution to closeout. Logs will be generated and discussed during the weekly change order meetings.
Deliverable: Make final edits to the response which may include information on forthcoming change orders or
field directives and update the RFI log weekly.
Submittals: The CM team will receive all shop drawings, product data, certifications, work plans, schedules,
etc. typically required of construction contracts and
confirm that they are uploaded in the DCS by the GC.
The submittals that are related to the design shall be
forwarded to the City for review and comment. We will
input the review comments into the DCS and formally
return the submittal to the GC. Logs will be maintained showing submittals in for review, submittals that have been returned with Amend and Resubmit status, and submittals not yet transmitted by the GC. Construction-related
submittals such as work plans, safety plans, SWPPPs,
shoring plans, etc. will be reviewed with the submittal and comments transmitted to the City for their records.
Deliverable: Collate the review comments received by the design engineer and/or plant O&M staff and return to
the GC. Prepare logs of current submittals in review and submittals needing to be resubmitted.
Monthly Status Reports: We will prepare monthly status
reports to communicate to the City, and outside agencies (if necessary) the progress of the work. The reporting will predominantly be through job site photos and captions.
Additional information will include project issues and
tracking of special or contentious items. The monthly
report will include information on schedule adherence,
cost management, project issues, and the status of the CM contract.
Deliverable: Prepare and issue monthly status reports
and present during monthly construction meetings.
TIME MANAGEMENT
Preconstruction Scheduling Meeting: The CM team will
arrange and conduct the Preconstruction Scheduling
Meeting defined in the contract specifications. The
meeting agenda and the meeting summary will be
prepared by West Yost.
Deliverable: Prepare and issue the meeting agenda and
meeting summary.
Schedule Management: We will arrange and conduct the
preconstruction scheduling meeting and review the GC’s
baseline CPM schedule and monthly updates to confirm
that the schedule meets the contract requirements and is updated each month with correct progress, adjustments,
changes, and summaries. If there are challenges/delays
in obtaining an acceptable schedule from the GC, West
Yost will recommend an appropriately valued withhold
to subsequent progress payments to motivate the GC to
corrective action. If the schedule appears to be slipping, a Recovery Schedule will be requested from the GC and the responsible party will be determined. Our scope includes the issuance of the Weekly Statement of Contract Time
report that identifies the conditions of each day’s work, weather, and other impacts beyond the control of the GC and any time extensions that were authorized in a change order or resulting from weather impacts.
Deliverable: Prepare and issue the Weekly Statement of
Contract Time. Prepare and issue the review comments
to the preliminary schedule, baseline schedule, and the monthly schedule updates.
COST MANAGEMENT
Progress Payments: The CM and CI will review the updated Monthly Progress Payments, compare the amounts
identified by the GC, and either accept the amount
requested or negotiate a different amount. A summary
document will be prepared and signed off by the West Yost CM and the GC certifying the amount due. The progress
payment request will be transmitted to the City for
approval, processing, and payment.
Deliverable: Review and approve the GC’s monthly
progress payments, CM sign off, and submittal to the
City for continued processing, perform labor compliance interviews, confirm receipt of GC’s certified payroll
reports, and provide Bid Item Payment Sheets.
As-Built Record Drawings: Each month as part of the
progress payment approval process, we will review the
GC’s record set of as-built drawings and specifications.
Notations such as RFI responses, clarifications, and change orders will be checked. The progress payments may be
withheld until the record drawings are maintained to an acceptable level. At project closeout, the GC will transmit their as-built record drawings to West Yost. West Yost
will review these updated plans and compare them with
our version of the as-built conditions. If found to be
acceptable, the West Yost CM will formally transmit those documents to the designer for incorporation into the final CAD drawing files.
Deliverable: Weekly updates to the CM’s as-built/
conformed set of record drawings and specifications and transmittal of the CM’s and GC’s as-built record drawings to the design engineer at the conclusion
of the project.
City of Garden Grove | On-Call Construction Management and Inspection Services for Various Water and Sewer Improvements Projects | February 25, 2026 21 Labor Compliance: West Yost will confirm receipt of the monthly certified payroll reports (CPRs) submitted by the GC and perform spot checks of the GC’s CPRs to confirm
general accuracy and completeness. We will register the CM services portion of the contract on the California
Department of Industrial Relations (DIR) website and will upload our certified payroll records for the prevailing wage inspection positions. We will also monitor the GC’s compliance with uploading their CPRs to the DIR website.
Deliverable: Monthly craft labor interviews, and a
document that confirms receipt of the CPRs by the City for Progress Payment processing.
Change Orders: We will create and maintain a PCO log that will be used to track project issues and known changes
that have been identified by the GC through RFIs and/
or Change Order Requests and by City-initiated changes.
Management of the individual PCO will involve preparing a rough order-of-magnitude cost estimate and reviewing/ estimating potential time impacts. Each item will be
reviewed with the City to obtain their concurrence that the item is valid. If the work is necessary, negotiations will attempt to obtain a fair price for the work. If a fair price cannot be reached, or there is no time to negotiate, we will direct the work to proceed on time & materials via a Field Order/Directive. A final price will be summarized and agreed upon.
West Yost will prepare formal change orders per City
internal procedures. Once fully agreed the costs will be included in the GC’s schedule of values and West Yost
will confirm the correct percent complete by which to
authorize payment for each progress payment request
submitted by the GC.
Deliverable: PCO Log, RFPs for potential change orders, individual agreed-to change orders for the GC’s and City’s signature, and field directives for change order work that can’t be negotiated in time or can’t obtain an agreed-to lump-sum quote.
DISPUTE MANAGEMENT
Dispute/Claim Resolution: If the attempts to resolve
disputes with the GC at the field level are not successful, the CM will lead an informal partnering effort to resolve disputes/claims with the GC. The resolution process will involve a detailed review and summary of the contract
wording and presentation to ascertain a fair interpretation of the contract requirements to present to the City.
After reviewing findings with the City, a meeting will be held with the GC to present the findings and to hear
their position. If there is a dispute with entitlement, the resolution will use an issue escalation process to resolve the matter at higher management levels of West Yost, the City, and the GC. If an equitable agreement still cannot be made, we will direct the GC to follow the guidelines in the front-end documents for filing a claim and then follow the requirements of the contract in resolving disputes in a more formal manner.
Deliverable: Issue summary including the applicable
contract language, interpretation, public contract code rules, and a summary of the GC’s position including the cost and time impacts to any dispute or claim situation that may develop.
Weekly Progress/Monthly Construction Meetings: We
will prepare agendas and minutes, conduct the weekly
progress meetings with the GC, City staff, environmental consultants (if necessary), City staff, and other members of the project team to review overall progress, coordination, and communication related to safety, submittals,
RFIs, changes, progress payments, coordination with
operations, progress schedules, and quality. If other
special meetings are necessary, such as monthly internal project management meetings with the City and Design
Engineer, West Yost will prepare agendas, conduct, and
collect summaries of the discussions. Open items will be tracked to completion. The meetings will be documented
in Procore.
Deliverable: Prepare the agendas and current logs for the meeting and prepare/issue meeting minutes, logs, and
the GC’s look-ahead schedule.
Quality Control/Inspection: We will provide the day-to- day quality assurance inspection of the GC’s performance of the work. This will include confirming compliance with the contract plans, specs, approved submittals, applicable RFI responses, and approved change orders. If work is
observed or tested to be in non-compliance with the
contract a verbal notice followed by a Non-Compliance
Notice (NCN) will be issued to the GC. If an NCN is issued, a corresponding payment value will be withheld on the
monthly progress payment until the issue is satisfactorily resolved. Daily inspection reports will be written and kept in the DCS software. The reports will contain a summary of the work performed, important discussions, and photos of the work performed. The overall quality requirements of the contract will be emphasized to the GC with pre-activity quality control meetings to review the planned work,
contract requirements, submittals, RFIs, and change orders to confirm mutual understanding of the work.
Deliverable: Photo documentation of existing site
conditions along the pipeline routes and photo
documentation of project progress, response to the GC’s overall QC plan and individual QC plans, concrete testing reports, special inspection reports, on-site CI daily reports, non-compliance notices, stop notices (when appropriate), and a running QC deficiencies report.
City of Garden Grove | On-Call Construction Management and Inspection Services for Various Water and Sewer Improvements Projects | February 25, 2026 22 Materials Testing & Special Inspection: The City will be contracting with a materials testing & special inspection subconsultant, who will perform standard materials
testing, quality assurance sampling, and testing of soil and concrete placement. We anticipate most of the special
inspections required will consist of pipe trench subgrade and backfill materials, concrete quality assurance, sampling and compressive strength testing, and asphalt concrete
(AC) compaction testing. The tests will comply with
contract document requirements.
Deliverable: Test and inspection reports generated by the City’s subconsultant for compaction and concrete quality assurance testing.
Public Outreach (Optional Task): At the request of the City, West Yost will provide public outreach support to develop a comprehensive Public Outreach Plan. The plan will serve as a roadmap for communications over the course of the
project and highlight communications efforts as they relate to the overall construction timeline and milestones.
The Public Outreach Plan will recognize the dynamic
nature of the project with the objective of providing
consistent, reliable communication. The plan will outline core messaging, identify audiences and key stakeholders, inventory the communications channels that will be used or established to keep the public informed, and outline communications implementation during construction.
The plan will be developed after community data
gathering is completed to learn about neighborhood
concerns and preferred information delivery channels.
This data gathering includes meeting well in advance
with local businesses and residents that will be affected by construction to learn of specific concerns or issues we may need to address (access, etc.) and preferred
communication channels.
TASK 1 PUBLIC OUTREACH PLAN
We will work closely with the City to develop a
comprehensive Public Outreach Plan that includes the
following elements, and further defines public outreach activities:
• Outreach goals and desired outcomes
• Target audiences and key stakeholders
• Core messaging and communication channels
• Information sharing tactics specific to construction
outreach
• Metrics for tracking the effectiveness of
communications
Deliverables: One Draft Outreach Plan; One Final
Outreach Plan; Attendance at one project kickoff
meeting; Development and maintenance of a stakeholder
database
Start-Up & Commissioning: The CM team will confirm
that the GC complies with the contract requirements
for preparing test plans and procedures and adequately
plans the work needed to leak test all newly installed
piping and manholes prior to tie-in to the City’s existing sewer conveyance and potable water systems. As needed
startup meetings will be conducted by West Yost to review performance related to actual testing and issues found
during the testing activities. Testing activities (i.e., flushing, disinfection, and hydrostatic leak and/or pressure testing) as appropriate, will be witnessed by West Yost and when appropriate City operations and maintenance staff will be integrated into the activities so that when the operation of the new facilities is transferred to their control the transition will be smooth.
Deliverable: Review of test plans and procedures,
commissioning schedule, startup meeting agendas and
minutes, test records, and log-in to test plans.
(OPTIONAL TASK) SCADA INTEGRATION SERVICES
West Yost will provide full SCADA integration services for any construction projects requiring integration into the existing SCADA system. This includes PLC programming,
SCADA configuration, and network configuration. In
this role, West Yost will make sure that the City’s SCADA standards are closely adhered to.
West Yost will lead SCADA integration meetings to review system architecture, control strategies, input/output
(I/O) point mapping, and testing procedures. Our team
will coordinate closely with the Contractor and City
Engineering, Water Production, and IT staff. Functional testing, including factory acceptance testing (FAT) and site acceptance testing (SAT), will be planned, executed, and documented by West Yost, with punchlist items tracked
through resolution.
Deliverable: SCADA system architecture documentation,
PLC and SCADA application software, point-to-point
verification documentation, FAT/SAT plans and test
records, system validation logs, and confirmation of full integration into the City’s SCADA system.
POST-CONSTRUCTION PHASE
Project Closeout and Final Acceptance: The CM will
arrange a final inspection once the construction GC
requests Substantial Completion. The inspection will create a final punch list of work items to be completed. The
punch list will be transmitted to the GC with the decision on the substantial completion request. The remainder
of the contract will be to confirm that the items on the punch list have been addressed and any other remaining
deliverables received.
City of Garden Grove | On-Call Construction Management and Inspection Services for Various Water and Sewer Improvements Projects | February 25, 2026 23 West Yost will confirm that aspects of the project
administration have been completed, address any
outstanding stop notices, lien release waivers have been received, and request that all suppliers and subcontractors come forward if payments for their services have not been made or other payment issues exist so that the release
of retention can be made by the City. West Yost will assist the City in closing out the project that includes confirming receipt of all equipment instruction manuals, special
warranties, and spare parts as required by the Contract Documents.
Our team will prepare the final progress payment and
prepare any final change order that might be necessary to address open contract items and recommend payment of
the retention to the Contractor and filing of the Notice of Completion with the county’s recorder’s office.
Deliverables: Generate final punch list, correspondence recommending Final Acceptance be granted by the City
Council will be written, transmittal of electronic and any hard copies of all equipment instruction manuals, special warranties, and spare parts as required by the Contract Documents, and any processing needed to release the
final payment/retention will be made.
Once completed, Turlock’s recycled water will be pumped from an existing pump station at the City of Modesto’s wastewater plant to the Delta Mendota Canal, where the Del Puerto Water District will extract the water to use for their agricultural needs. ^
wWEST YOST
CITY OF GARDEN GROVE
REQUEST FOR PROPOSAL FOR ON-CALL
CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR
VARIOUS WATER AND
SEWER IMPROVEMENTS PROJECTS
FEBRUARY 25, 2026
SECTION 9 FEE SCHEDULE
February 25, 2026
Liyan Jin
Associate Engineer
City of Garden Grove
13802 Newhope Street
Garden Grove, CA 92843
RE: Transmittal Letter — Fee Schedule
WESTYOST
25Edelman, Suite 120
Irvine, CA 92618
916.306.2250 phone
530.756.5991 fax
westyost.com
Dear Liyan:
In accordance with the Request for Proposal for the On-Call" Construction Management and Inspection Services for Various Water and Sewer Improvements Projects, West Yost is submitting its fee schedule under a separate cover.
The fee estimate to provide construction management and inspection services is a not to exceed amount of $500,000 to perform the services as described herein until fully expended within a year from contract execution. The agreement may include an option to extend for up to three additional one-year terms, each with compensation not to exceed $250,000.
All reimbursable or other costs, such as vehicle and drone usage rates, are identified and included in the rate sheet. These rates will remain active for a time period of no less than forty-eight (48) months, which will include annual rate increases of 5 percent at the beginning of every year this agreement is in effect.
Please contact us if you have any questions or require additional information.
Sincerely,
WEST YOST
J.P. Davis, PE, CCM, QSD/QSP
Contract Manager
Business Sector Leader
530.400.8781 I [email protected]
Michael Gruenbaum
Client Service Manager
Area Market Lead
626.627.7707 I [email protected]
WWEEST YOST
Water. Engineered.
2026 Billing Rate Schedule
(Effective January 1, 2026, through December 31, 2026)*
POSITIONSLABOR CHARGES (DOLLARS PER HOUR)
ENGINEERING
Principal/Vice President
Engineer/Scientist/Geologist Manager I / II
Principal Engineer/Scientist/Geologist I / II
Senior Engineer/Scientist/Geologist I / II
Associate Engineer/Scientist/Geologist I / II
Engineer/Scientist/Geologist I / II / III
Engineering Aide
Field Monitoring Services
Administrative I / II / III / IV
ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II
Principal Tech Specialist I / II
Senior Tech Specialist I / II
Senior GIS Analyst
GIS Analyst
Technical Specialist I / II / III / IV
Technical Analyst I / II
Technical Analyst Intern
Cross-Connection Control Specialist I /II/ III / IV
CAD Manager
CAD Designer I / II
CONSTRUCTION MANAGEMENT
Senior Construction Manager
Construction Manager 1,11 /III / IV
Resident Inspector (Prevailing Wage Groups 4/3/2/1)
Apprentice Inspector
CM Administrative I / II
Field Services
• Hourly rates include charges for technology and communication, such as general and CAD computer software, telephone calls, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. • Outside services, such as vendor reproductions, prints, and shipping; major West Yost reproduction efforts; as well as engineering supplies, etc., will be billed at the actual cost plus 15%. • The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. • Subconsultants will be billed at actual cost plus 10%. • Expert witness services, research, technical review, analysis, preparation, and meetings will be billed at 150% of standard hourly rates. Expert witness testimony and depositions will be billed at 200% of standard hourly rates. • A finance charge of 1.5% per month (an annual rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. $107
$206
$154
$222
$200
/
/
/
/
/
$191
$133
$231
$167
$237
$222
/
/
/
/
/
/
$370
$333
$297
$246
$221
$160
$384
$353
$320
$261
$148
$188
$181
$251
$247
$96
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
$392
$387
$355
$312
$265
$231
$117
$145
$176
$387
$365
$334
$292
$277
$291
$176
$119
$208
$233
$204
$373
$318
$256
$181
$130
$256
* This schedule is updated annuallyPage 1 of 2
wWEST YOST
Water. Engineered.
2026 Billing Rate Schedule
(Effective January 1, 2026, through December 31, 2026)* Equipment Charges
EQUIPMENT
2" Purge Pump & Control Box
Aquacalc / Pygmy or AA Flow Meter
Emergency SCADA System
Field Vehicles (Groundwater)
Gas Detector
Generator
Hydrant Pressure Gauge
Hydrant Pressure Recorder, Impulse (Transient)
Hydrant Pressure Recorder, Standard
Low Flow Pump Back Pack
Low Flow Pump Controller
Powers Water Level Meter
Precision Water Level Meter 300ft
Precision Water Level Meter 500ft
Precision Water Level Meter 700ft
QED Sample Pro Bladder Pump
Skydio 2+ Drone (2 hour minimum)
Storage Tank
Sump Pump
Transducer Communications Cable
Transducer Components (per installation)
Trimble GPS-Geo7x
Tube Length Counter
Turbidity Meter
Turbidity Meter (2100Q Portable)
Vehicle (Construction Management)
Water Flow Probe Meter
Water Quality Meter
Water Quality Multimeter
Well Sounder
BILLING RATES
$300
$28
$35
$200
$80
$60
$10
$55
$40
$135
$200
$32
$30
$40
$45
$65
$100
$20
$24
$10
$23
$220
$22
$30
$35
$18.75
$20
$50
$185
$30
/day
/day
/day
/day
/day
/day
/day
/day
/day
/day
/day
/day
/day
/day
/day
/day
/hour
/day
/day
/day
/day
/day
/day
/day
/day
/hour
/day
/day
/day
/day
* This schedule is updated annuallyPage 2 of 2