Item 330/2026
Final
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
To:
Lisa L. Kim From: Samuel Kim
Dept:
City Manager Dept: Public Works
Date: 8/11/2026
Subject: Award a contract to Premier Property Preservation, LLC for janitorial services at City parks, RFP No. S-1393. (Cost: $1,486,379)(Action Item)
OBJECTIVE
For the City Council to award a contract to Premier Property Preservation, LLC. to provide janitorial services at Cit y parks through Fiscal Year 2026 -27 with an option to extend the contract for four (4) additional one -year extensions , for a total combined cost of $1,486,378.75.
BACKGROUND
The City has 19 park locations, which require janitorial services in order to maintain adequate levels of cleanliness to ensure the health and safety of park visitors. These services include a 7-day per week operation that covers restroom sanitation, litter abatement, trash disposal and on-call emergency service response (e.g., plumbing fixture stoppage). The high usage at park sites by the community requires a high level of care, especially in summer months with numerous activities, holidays and events.
DISCUSSION
The existing janitorial service con tract with Xanadu Services Systems (Previously Valley Maintenance Corp.) expired in June 2026. The contract was subsequently extended to August 31, 2026, in the amount of $28,800 while a new Request for Proposal was conducted for these services. RFP No. S-1393 was posted on the City’s website on May 7 , 2026, via the Planet Bids on -line bidding system, bids were submitted June 5, 2026. A mandatory pre - proposal meeting was held on May 20, 2026 with (14) companies in attendance. Seven (7) proposals were received. Best and Final offers were received on July 20, 2026. The Source Selection Committee (SSC) met and evaluated the proposals. Best and Final offers were provided by the top two rated proposers on July 20, 2026. The proposals were scored as follows:
Item 330/2026
Company Name Final - SSC Scores
Premier Property Preservation, LLC 309
Coastal Building Services, Inc. 267
EBS Maintenance, Inc. 196
Ultimate Maintenance Services, Inc. 185
MCS-Municipal Contracting Solutions 182
A. James Consulting Group, LLC 171
Sherrod and Sons, LLC 146
At the discretion of Public Works, the agreement also allows for the contractor to assist with clean up and monitoring at city -run events. This is normally funded by the requesting department.
FINANCIAL IMPACT
The contract with Premier Property Preservation, LLC for janitorial services is in an amount not to exceed $279,914.08 for the remainder of Fiscal Year 2026-27 and $1,206,464.67 for Fiscal Years 2027-28 through 2031-32. The contract will be funded by the General Fund and Park Maintenance District Assessment Funds.
Funding for Fiscal Year 2026 -27 is included in the adopted operating budget for the Public Works Department. Funding for subsequent fiscal years will be incorporated into the Department's annual operating budget through the normal budget development process.
RECOMMENDATION
It is recommended that the City Council:
• Award a contract for janitorial services to Premier Property Preservation, LLC in the amount of $279,914.08 through Fiscal Year 2026-27, with an annual option to renew the contract in the following amounts: $279,914.08 for Year 2, $293,909.78 for Year 3, $308,605.27 for Year 4, and $324,035.54 for Year 5, for a total contract amount of $1,486,378.75;
• Authorize the City Manager , or designee, to execute the agreement on behalf of the City and make minor modifications as appropriate thereto; and • Authorize the City Manager, or designee, to execute each option year and make minor modifications as appropriate thereto.
By: Luis Tapia, Public Works Supervisor
Item 330/2026
ATTACHMENT(S)
1. Agreement
2. Premier Property Preservation RFP Submittal
3. On-Call Pricing
4. Best and Final Offer