Limited Asbestos and Lead-Based Paint Report
901 Abbott Kinney
Venice, California
CSC Project Number-4008184
asbestos-containing construction material (ACCM) as any material, which contains greater than or equal to one tenth of one percent (0.1%) asbestos by weight, materials containing "trace" amounts of asbestos are reported by Clark Seif Clark, Inc. as ACCM in the State of California.
The asbestos survey was performed in accordance with EPA regulations and the criteria of the Asbestos Hazard Emergency Response Act (AHERA, EPA 40 CFR 763) and SCAQMD Rule 1403.
CSC collected sixteen (16) samples of suspect asbestos containing materials. The samples were submitted to L.A.
Testing, Inc., in Huntington Beach, California for analysis by Polarized Light Microscopy (PLM). L.A. Testing is accredited for bulk asbestos analysis through the Environmental Laboratory Accreditation Program (ELAP) and the National Voluntary Laboratory Accreditation Program (NVLAP) of the National Institute of Standards and Technology. The results are presented in units of area percentage, and are compared to the EPA threshold of 1% by area for classification as ACM.
The following presumed asbestos-containing materials were sampled during the survey:
1) Floor tile and mastic
2) Ceiling Tiles; and
3) Pipe Elbow Insulation.
ASBESTOS SAMPLING RESULTS
Clark Seif Clark, Inc. did not perform destructive sampling. Areas sampled are those accessible to visual inspection and
per client's request as the sampling was limited to the facility. No additional suspect asbestos containing materials were observed that are not mentioned in this survey report. Should the demolition activities reveal any additional suspect asbestos-containing materials; work must stop until the suspect materials are tested for asbestos content.
ANALYTICAL RESULTS
Sample # Building Material Sampled Location % Asbestos
344-1 FS # 158 Floor Tile Gym 3
344-1M FS # 158 Mastic Gym 3
344-2 FS # 158 Floor Tile Gym 4
344-2M FS # 158 Mastic Gym 3
344-3 FS # 158 Floor Tile Gym 2
344-3M FS # 158 Mastic Gym 3
344-4 FS # 158 Floor Tile Basement-Hall 3
344-4M FS # 158 Mastic Basement-Hall 4
344-5 FS # 158 Floor Tile Basement-Hall 3
344-5M FS # 158 Mastic Basement-Hall 3
344-6 FS # 158 Floor Tile Basement-Hall 2
344-6M FS # 158 Mastic Basement-Hall 4
344-7 FS # 158 Pipe Elbow Mechanical Room 12
344-8 FS # 158 Pipe Elbow Mechanical Room 12
344-9 FS # 158 Pipe Elbow Mechanical Room 10
344-10 FS # 158 Ceiling Tiles 1st Floor 4-Amosite
Limited Asbestos and Lead-Based Paint Report
901 Abbott Kinney
Venice, California
CSC Project Number-4008184
Sample # Building Material Sampled Location % Asbestos
344-11 FS #158 Ceiling Tiles 1st Floor 4-Amosite
344-12 FS # 158 Ceiling Tiles 1st Floor 4-Amosite
DECEMBER 7, 2021
344-1 FS # 158 Ceiling Tiles 2ND Floor 8-Amosite
344-2 FS # 158 Ceiling Tiles 2ND Floor 8-Amosite
344-3 FS # 158 Ceiling Tiles 2ND Floor 8-Amosite
344-4 FS # 158 Ceiling Tiles 2ND Floor 8-Amosite
LEAD-BASED PAINT
The lead survey was performed using a Niton XLp Series 703, X-Ray Fluorescence analyzer (XRF). The XRF provides on-site readings of the concentration of lead. Los Angeles County defines lead-Based Paint (LBP), as those materials, which contain 0.7 mg/cm2 of lead by XRF analysis. The survey was conducted in accordance with HUD guidelines, and the materials tested were selected based on color, component type, and substrate. The floor and wall ceramic tiles, the walls, and doors were tested.
Based on the HUD guidelines, the entire complex was inspected. A total of 20 readings, including calibrations, were taken in the complex.
LEAD RESULTS
The results of the testing indicated that the yellow ceramic tile, on the walls and the counters in the second floor bathrooms contains 17.70 mg/cm2
lead. The orange/white paint on the structural steel contains 4.2 mg/cm2 of lead.
5. CONCLUSIONS
ASBESTOS
The following materials contained greater than 1% asbestos:
1) The floor tile and mastic in the hallway of the basement and basement gym – Approximately 600 SF 2)
The pipe elbow and fitting insulation of the hot water pipes throughout the building – Est. – 70 3)
The 1x1 spline ceiling tiles – 6,000 SF.
If
these materials are scheduled to be disturbed, a fourteen (14) calendar day notification to the South Coast Air Quality Management District (SCAQMD) is required for both abatement and demolition.
Please note that the survey was limited to areas that were scheduled to be disturbed during the renovation. Other assumed materials in the building were not included in the survey.
LEAD
The results of the testing indicated that the yellow ceramic tile, on the walls and the counters in the second floor bathrooms contains 17.70 mg/cm2 lead. The orange/white paint on the structural steel contains 4.2 mg/cm2 of lead.
The State of California defines LBP as those materials, which contain 5,000 parts per million (ppm) lead. The State
Limited Asbestos and Lead-Based Paint Report
901 Abbott Kinney
Venice, California
CSC Project Number-4008184
of California also requires that if LBP with a lead concentration over 600ppm is to be disturbed, that the individuals performing the work have the proper lead training and wear personal protective equipment.
As long as LBP remains in good conditions and is not disturbed, lead exposure is unlikely. When building maintenance, repair, renovation or other activities disturb LBP, or if it is peeling away from the substrate, lead dust may be generated creating a potential lead health hazard to building occupants.
Additionally, LBP should be identified to any contractor working in the immediate area and the contractor’s employees should minimize disturbance (such as chipping, drilling, sanding, scraping, etc.) to the LBP to reduce the generation of lead dust.
Demolition or renovation activities that may chip, grind, sand or any other mechanical method that would produce dust from lead based paint should be initially monitored for each activity to determine lead exposure to the construction workers. If monitoring indicates levels above 30 g/m3 as the 8- hour time weighted average, the contractor performing the work shall implement engineering controls to reduce airborne lead levels. If airborne lead monitoring cannot be kept below 30 g/m3, or it is anticipated that elevated levels may occur prior to demolition or renovation activities, the LBP should be removed by a LBP abatement contractor.
FUNGAL
The ceilings on both floors consist of two different styles of 1’ x 1’ spline ceiling tiles. The second floor ceiling is covered with plastic sheeting which has been attached to the ceiling by fasteners. Access to above the ceilings is limited to a ceiling hatch and small areas where the ceiling tiles have been removed.
Since the ceiling tiles are composed of asbestos and, on the second floor covered with plastic, access to above the ceiling will require the construction of a negative air containment in order to remove the plastic sheeting and the ceiling tiles. The workers will be required to have asbestos training and wear the proper personnel protective equipment (PPE).
In areas where CSC could visually inspect above the ceiling, there were no visible signs of fungal growth.
6.0 LIMITATION
The field observations, measurements, and research reported herein are considered sufficient in detail and scope to form a reasonable basis for a limited asbestos and lead-based paint survey of this subject property. The assessment, conclusions, and recommendations presented herein are based upon the subjective evaluation of limited data. They may not represent all conditions at the subject property as they reflect the information gathered from specific locations. CSC warrants that the findings and conclusions contained herein have been promulgated in accordance with generally accepted industrial hygiene methodology and only for the subject property described in this report.
No other warranties are implied or expressed.
USE BY THIRD PARTIES
This report was prepared pursuant to the contract CSC has with the Client. That contractual relationship included an exchange of information between CSC and its Client about the subject site that was unique, and serves as the basis upon which this report was prepared. Because of the importance of the communication between CSC and its Client, reliance or any use of this report by anyone other than the Client, for whom it was prepared, is prohibited and therefore not foreseeable to CSC.
Limited Asbestos and Lead-Based Paint Report
901 Abbott Kinney
Venice, California
CSC Project Number-4008184
Reliance or use by any such third party without explicit authorization in the report does not make said third party a third party beneficiary to CSC’s contract with the Client. Any such unauthorized reliance on or use of this report, including any of its information or conclusions, will be at third party’s risk. For the same reasons, no warranties or representations, expressed or implied in this report, are made to any such third party.
UNIDENTIFIABLE CONDITIONS
This limited asbestos investigation has been developed to provide the Client with information regarding apparent conditions relating to the subject property. Although CSC believes that the findings and conclusions provided in this report are reasonable, the assessment is necessarily limited to the conditions observed and to the information available at the time of the work. Due to the nature of the work, there is a possibility that there may be existing conditions which could not be identified within the scope of the assessment or which were not apparent at the time of our site work. The assessment is also limited to information available from the Client at the time it was conducted. It is also possible that the testing methods employed at the time of the report may later be superseded by other methods. CSC does not accept responsibility for changes in the state of the art.
CSC does not guarantee that all asbestos-containing materials in the subject property were recognized during our evaluation. This report is limited only to the samples taken and locations sampled. Additional sampling may be needed to further identify other materials inside the property.
We have employed state-of-the-art practices to perform this analysis of risk and identification, but this evaluation is limited in scope to the areas listed above and per Client's request. No demolition or product review was performed in attempts to reveal material compositions. Our services consist of professional opinions and recommendations made in accordance with generally accepted engineering principles and practices, and are designed to provide an analytical tool to assist the client. CSC or those representing CSC bear no responsibility for the actual condition of the structure or safety of a site pertaining to asbestos or lead-based paint regardless of the actions taken by the Client.
Clark Seif Clark, Inc. prepared this asbestos survey under agreement with the Client. No warranties expressed or implied, are made by Clark Seif Clark, Inc. or its employees as to the use of any information, apparatus, product or process disclosed in this report. Though reasonable efforts have been made to assure correctness, if a Contractor is employed he should bring any discrepancies to the immediate attention of Clark Seif Clark, Inc.
Clark Seif Clark appreciated having the opportunity to inspect your property. If you have any questions regarding this report, please do not hesitate to contact us at 562-420-0000.
APPENDIX A
LABORATORY ANALYSIS REPORTS
LA Testing
5431 Industrial Drive Huntington Beach, CA
92649
Tel/Fax: (714) 828-4999 / (714) 828-4944
http://www.LATesting.com / [email protected] 332127322LA Testing Order:
Customer ID: CLCL77
Customer PO: 4008344
Project ID:
Attention: Phone:Norm Kramer (949) 246-2174
Fax:Clark Seif Clark
Received Date:4010 W
atson Plaza 11/16/2021 3:00 PM
Analysis Date:Suite 170 11/17/2021 - 11/18/2021
Collected Date:Lakewood, CA 90710 11/16/2021
Project: 4008344 / Fire Station #158 1650 W. 162nd L.A.
Test Report: Asbestos Analysis of Bulk Materials via EPA 600/R-93/116 Method using Polarized Light Microscopy
Sample Description Appearance % Fibrous % Non-Fibrous
Non-Asbestos Asbestos
% Type
344-1-
Floor Tile
332127322-0001
3% ChrysotileNon-fibrous (Other)97%Brown
Non-Fibrous
Homogeneous
Gym - Beige floor tile
+ mastic
344-1-Mastic
332127322-0001A
3% ChrysotileNon-fibrous (Other)97%Black
Non-Fibrous
Homogeneous
Gym - Beige floor tile
+ mastic
344-2-Floor Tile
332127322-0002
4% ChrysotileNon-fibrous (Other)96%Brown
Non-Fibrous
Homogeneous
Gym - Beige floor tile
+ mastic
344-2-Mastic
332127322-0002A
3% ChrysotileNon-fibrous (Other)97%Black
Non-Fibrous
Homogeneous
Gym - Beige floor tile
+ mastic
344-3-Floor Tile
332127322-0003
2% ChrysotileNon-fibrous (Other)98%Brown
Non-Fibrous
Homogeneous
Gym - Beige floor tile
+ mastic
344-3-Mastic
332127322-0003A
3% ChrysotileNon-fibrous (Other)97%Black
Non-Fibrous
Homogeneous
Gym - Beige floor tile
+ mastic
344-4-Floor Tile
332127322-0004
3% ChrysotileNon-fibrous (Other)97%Brown
Non-Fibrous
Homogeneous
Basement hallway -
Brown floor tile +
mastic
344-4-Mastic
332127322-0004A
4% ChrysotileNon-fibrous (Other)96%Black
Non-Fibrous
Homogeneous
Basement hallway -
Brown floor tile +
mastic
344-5-Floor Tile
332127322-0005
3% ChrysotileNon-fibrous (Other)97%Brown
Non-Fibrous
Homogeneous
Basement hallway -
Brown floor tile +
mastic
344-5-Mastic
332127322-0005A
3% ChrysotileNon-fibrous (Other)97%Black
Non-Fibrous
Homogeneous
Basement hallway -
Brown floor tile +
mastic
344-6-Floor Tile
332127322-0006
2% ChrysotileNon-fibrous (Other)98%Tan
Non-Fibrous
Homogeneous
Basement hallway -
Brown floor tile +
mastic
344-6-Mastic
332127322-0006A
4% ChrysotileNon-fibrous (Other)96%Black
Non-Fibrous
Homogeneous
Basement hallway -
Brown floor tile +
mastic
344-7
332127322-0007
12% ChrysotileNon-fibrous (Other)78%Min. Wool10%White
Fibrous
Homogeneous
Mechanical rm - Pipe
elbow insulation
344-8
332127322-0008
12% ChrysotileNon-fibrous (Other)78%Min. Wool10%White
Fibrous
Homogeneous
Mechanical rm - Pipe
elbow insulation
344-9
332127322-0009
10% ChrysotileNon-fibrous (Other)85%Min. Wool5%White
Fibrous
Homogeneous
Mechanical rm - Pipe
elbow insulation
344-10
332127322-0010
4% AmositeNon-fibrous (Other)62%Cellulose
Min. Wool
Fibrous (Other)
15%
15%
4%
Tan
Fibrous
Homogeneous
1st floor - 1x1 ceiling
tile
Fibers were found with refractive indices outside of the acceptable range for regulated asbestos. These fibers are possibly altered asbestos fibers and were not included in the final asbestos concentration.
Initial report from: 11/18/2021 12:42:09
LA Testing
5431 Industrial Drive Huntington Beach, CA
92649
Tel/Fax: (714) 828-4999 / (714) 828-4944
http://www.LATesting.com / [email protected] 332127322LA Testing Order:
Customer ID: CLCL77
Customer PO: 4008344
Project ID:
Test Report: Asbestos Analysis of Bulk Materials via EPA 600/R-93/116 Method using Polarized Light Microscopy
Sample Description Appearance % Fibrous % Non-Fibrous
Non-Asbestos Asbestos
% Type
344-
11 332127322-0011
4% AmositeNon-fibrous (Other)62%Cellulose
Min. Wool
Fibrous (Other)
15%
15%
4%
Tan
Fibrous
Homogeneous
1st floor - 1x1 ceiling
tile
Fibers were found with refractive indices outside of the acceptable range for regulated asbestos. These fibers are possibly altered asbestos fibers and were not included in the final asbestos concentration. 344-12
332127322-0012
4% AmositeNon-fibrous (Other)32%Min. Wool
Fibrous (Other)
60%
4%
Gray
Fibrous
Homogeneous
1st floor - 1x1 ceiling
tile
Fibers were found with refractive indices outside of the acceptable range for regulated asbestos. These fibers are possibly altered asbestos fibers and were not included in the final asbestos concentration.
Analyst(s)
Dennies L
y (6)
Jeffrey wang (12)
Michael Chapman, Laboratory Manager
or Other
Approved Signatory
LA Testing maintains liability limited to cost of analysis . Interpretation and use of test results are the responsibility of the client. This report relates only to the samples reported above, and may not be reproduced, except in full, without written approval by LA Testing. LA Testing bears no responsibility for sample collection activities or analytical method limitations . The report reflects the samples as received. Results are generated from the field sampling data (sampling volumes and areas, locations, etc.) provided by the client on the Chain of Custody. Samples are within quality control criteria and met method specifications unless otherwise noted. The above analyses were performed in general compliance with Appendix E to Subpart E of 40 CFR (previously EPA 600/M4-82-020 “Interim Method”) but augmented with procedures outlined in the 1993 (”final”) version of the method. This report must not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST or any agency of the federal government. Non-friable organically bound materials present a problem matrix and therefore LA Testing recommends gravimetric reduction prior to analysis .
Unless requested by the client, building materials manufactured with multiple layers (i.e. linoleum, wallboard, etc.) are reported as a single sample. Estimation of uncertainty is available on request.
Samples analyzed by LA Testing Huntington Beach, CA NVLAP Lab Code 101384-0, CA ELAP 1406 Initial report from: 11/18/2021 12:42:09
OrderID: 332127322
3 OrderID: 332127322
3 OrderID: 332127322
3 LA Testing
5431 Industrial Drive Huntington Beach, CA
92649
Tel/Fax: (714) 828-4999 / (714) 828-4944
http://www.LATesting.com / [email protected] 332129393LA Testing Order:
Customer ID: CLCL77
Customer PO: 4008344
Project ID:
Attention: Phone:Norm Kramer (949) 246-2174
Fax:Clark Seif Clark
Received Date:4010 W
atson Plaza 12/07/2021 2:00 PM
Analysis Date:Suite 170 12/08/2021
Collected Date:Lakewood, CA 90710
Project: 4008344
Test Report: Asbestos Analysis of Bulk Materials via EPA 600/R-93/116 Method using Polarized Light Microscopy
Sample Description Appearance % Fibrous % Non-Fibrous
Non-Asbestos Asbestos
% Type
344-1
332129393-0001
8%
AmositeNon-fibrous (Other)27%Min. Wool65%White/Beige
Fibrous
Heterogeneous
2nd floor - 1x1 ceiling
tile
344-2
332129393-0002
8% AmositeNon-fibrous (Other)27%Min. Wool65%White/Beige Fibrous
Heterogeneous
2nd floor - 1x1 ceiling
tile
344-3
332129393-0003
8% AmositeNon-fibrous (Other)27%Min. Wool65%White/Beige Fibrous
Heterogeneous
2nd floor - 1x1 ceiling
tile
344-4
332129393-0004
8% AmositeNon-fibrous (Other)27%Min. Wool65%White/Beige Fibrous
Heterogeneous
2nd floor - 1x1 ceiling
tile
Analyst(s)
Alexis Rodriguez (4)
Michael Chapman, Laboratory Manager
or Other
Approved Signatory
LA Testing maintains liability limited to cost of analysis . Interpretation and use of test results are the responsibility of the client. This report relates only to the samples reported above, and may not be reproduced, except in full, without written approval by LA Testing. LA Testing bears no responsibility for sample collection activities or analytical method limitations . The report reflects the samples as received. Results are generated from the field sampling data (sampling volumes and areas, locations, etc.) provided by the client on the Chain of Custody. Samples are within quality control criteria and met method specifications unless otherwise noted. The above analyses were performed in general compliance with Appendix E to Subpart E of 40 CFR (previously EPA 600/M4-82-020 “Interim Method”) but augmented with procedures outlined in the 1993 (”final”) version of the method. This report must not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST or any agency of the federal government. Non-friable organically bound materials present a problem matrix and therefore LA Testing recommends gravimetric reduction prior to analysis .
Unless requested by the client, building materials manufactured with multiple layers (i.e. linoleum, wallboard, etc.) are reported as a single sample. Estimation of uncertainty is available on request.
Samples analyzed by LA Testing Huntington Beach, CA NVLAP Lab Code 101384-0, CA ELAP 1406 Initial report from: 12/08/2021 13:52:08
OrderID: 332129393
1 APPENDIX B
LEAD-BASED PAINT XRF ANALYSIS RESULTS
CSC Project No. 4008344
Site: FS # 158
Site Address: 1650 W 162nd St., Gardena, CA 90247
Shot No Site Room Component Substrate Side Condition Color Results Pbc Pbc Error Units 1 SHUTTER CALIBRATION 22.98 0 cps
2 NIST CALIBRATION 2574 Positive 1.10 0.10 mg / cm ^2
3 FS # 162 NIST CALIBRATION 2574 Positive 1.00 0.10 mg / cm ^2 4 FS # 162 NIST CALIBRATION 2574 Positive 1.00 0.10 mg / cm ^2 5 FS # 162 BASEMENT WALL CONCRETE C INTACT WHITE Negative 0.04 0.02 mg / cm ^2 6 FS # 162 BASEMENT WALL CONCRETE B INTACT WHITE Negative 0.04 0.03 mg / cm ^2 7 FS # 162 BASEMENT DOOR METAL B INTACT WHITE Negative 0.01 0.02 mg / cm ^2 8 FS # 162 BASEMENT DOOR METAL B INTACT WHITE Negative 0.03 0.02 mg / cm ^2 9 FS # 162 FIRST WALL DRYWALL B INTACT RED Negative 0.02 0.02 mg / cm ^2 10 FS # 162 FIRST WALL CONCRETE A INTACT RED Negative 0.02 0.02 mg / cm ^2 11 FS # 162 FIRST WALL CONCRETE A INTACT RED Negative 0.01 0.02 mg / cm ^2 12 FS # 162 SECOND WALL TILE A INTACT BEIGE Negative 0.00 0.02 mg / cm ^2 13 FS # 162 SECOND WALL CONCRETE A INTACT BLUE Negative 0.08 0.04 mg / cm ^2 14 FS # 162 SECOND WALL TILE A INTACT YELLOW Positive 17.70 4.70 mg / cm ^2 15 FS # 162 SECOND WALL CONCRETE A INTACT WHITE Negative 0.00 0.02 mg / cm ^2 16 FS # 162 SECOND WALL TILE A INTACT WHITE Negative 0.02 0.04 mg / cm ^2 17 FS # 162 SECOND COLUMN METAL A INTACT WHITE Positive 4.20 0.40 mg / cm ^2 18 FS # 162 NIST CALIBRATION 2574 Positive 1.00 0.10 mg / cm ^2 19 FS # 162 NIST CALIBRATION 2574 Positive 1.00 0.10 mg / cm ^2 20 FS # 162 NIST CALIBRATION 2574 Positive 1.00 0.10 mg / cm ^2 Inspection Comments: Los Angeles County identifies XRF readings with ≥ 0.7 mg/cm² as lead based paint. Action Level 0.7 mg/cm² Inspection date 11/16/21 performed with a NITON XLp 300 serial number 25368.
XRF LEAD-BASED MATERIALS INSPECTION REPORT
Clark Seif Clark, Inc.-
4010 Watson Plaza Drive, Suite 170, Lakewood, California 90712 (562) 420-0000, Fax (562) 420-0001 Page 1 of 2
CSC Project No. 4008344
Site: FS # 158
Site Address: 1650 W 162nd St., Gardena, CA 90247
Shot No Site Room Component Substrate Side Condition Color Results Pbc Pbc Error Units
XRF LEAD-BASED MATERIALS INSPECTION REPORT
11/22/2021
Inspector signature Date
#1291
CDPH Certification No.
Clark Seif Clark, Inc.-
4010 Watson Plaza Drive, Suite 170, Lakewood, California 90712 (562) 420-0000, Fax (562) 420-0001 Page 2 of 2
APPENDIX C
FORM
8552
LEAD HAZARD EVALUATION REPORT
California Department of Public HealthState of California—Health and Human Services Agency Section 1 — Date of Lead Hazard Evaluation _____________________ Section 3 — Structure Where Lead Hazard Evaluation Was Conducted Lead Inspection Risk assessment Clearance Inspection Other (specify) _____________________________ City County Zip Code
Construction date (year)
of structure
Type of structure (check one box only)
Multi-unit building School or daycare Single family dwelling Other (specify)_____________________________
Section 4 — Owner of Structure (if business/agency, list contact person) Address [number, street, apartment (if applicable)] City State Name Telephone number
Section 5 — Results of Lead Hazard Evaluation (check all that apply) No lead-based paint detected.
No lead hazards detected.
Lead-based paint detected.
Lead hazards detected.
Section 6 — Individual Conducting Lead Hazard Evaluation Name
Name and CDPH certification number of any other individuals conducting sampling or testing (if applicable) CDPH certification number Signature Date
Section 7 — Attachments
A. A
foundation diagram or sketch of the structure indicating the specifc locations of each lead hazard or presence of lead-based paint;
B. Each testing method, device, and sampling procedure used; C. All data collected, including quality control data, laboratory results, including laboratory name, address, and phone number.
First copy and attachments retained by inspector
Second copy and attachments retained by owner
Third copy only (no attachments) mailed or faxed to:
California Department of Public Health
Childhood Lead Poisoning Prevention Branch Reports
850 Marina Bay Parkway, Building P
, Third Floor
Richmond, CA 94804-6403
Fax: (510) 620-5656
CDPH 8552 (6/07)
Zip Code
Address [number, street, apartment (if applicable)] City State Zip Code Telephone number
Section 2 — Type of Lead Hazard Evaluation (Check one box only) Address [number, street, apartment (if applicable)]
APPENDIX D
SITE DRAWINGS
APPENDIX “B”
Gardena Community
Development Department –
Waste Management and Recycling Plan
BLD-2600 Rev. 4/8/19
Form CD-1: Waste Management and Recycling Plan
The City of Gardena (City) requires all construction and demolition permit applicants to prepare a waste management and recycling plan in accordance with Ordinance Number 1649 (Municipal Code Chapter 8.20).
By completing this form, you are complying with the plan requirement to estimate project disposal tonnage, and identify job site practices for collection and disposition of wastes. If your project is exempt, please complete a separate Form CD-1a. If you have questions, please contact the Department of Community Development for assistance at (310) 217 -9530. The completed plan is to be submitted to the City at the time your building permit application is submitted. The diversion deposit and administrative fee i s paid directly to the Building & Safety Division. Be sure to retain your copy of this plan and the payment receipt for reimbursement. Please note that no hauler, other than WRG, may be used to transport debris and waste to disposal. Contractors are required to prepare and submit a C&D Waste Diversion Report within 60 days of completion of the project to the City for review and approval.
Job Site Address
Applicant’s Name Title
Company Telephone No.
Company Address
Fax No. Email Address
Type of Project: □ New Construction □ Demolition □ Renovation Type of Building: □ Commercial/Industrial □ Single Family Residence □ Multi-Family Residence
How will waste be handled during your project? (Please check all that apply) Job site separation. Material will be segregated into two or more material -specific bins. For example, one bin for concrete, one bin for metals, one bin for wood, one bin for trash, etc. Collection and delivery of mixed loads to a materials recovery facility. Clean construction and demolition material is commingled into a bin. The mixed loads are then delivered to a materials recovery facility for sorting. Trash should be collected in a separate bin and delivered to a landfill. Green Building. The applicant is planning to construct its project using “green building” methods to reduce waste, use recycled content materials, incorporate energy conservation, and plan for deconstruction.
WRG. The applicant will contact WRG at (310) 366-7600 to use WRG as hauler. WRG is the City of Gardena’s only authorized hauler. Failure to use WRG will result in denial of deposit refund.
How much waste do you expect to generate for disposal through your project? (Specify) ____ __ tons.
BLD-2600 Rev. 4/8/19
Unless categorically exempt, each applicant who applies for a building and/or demolition permit shall post a deposit in an amount based on square footage of the project, but not less than $5,000.
Project Value Deposit Paid
Project Sq. Footage Project Acres
I hereby certify that the information submitted is true and accurate Signature
Date
Office Use Only
□ Exempt □ Approved, Building Permit No.
Received by Date
Construction and Inspection Guide
Construction Inspections
Once a building permit has been issued , inspections for the work are required. This process helps assure that the work is being done according to building code safety and seismic standards. You or your contractor must request an inspection when the work has progressed to any of the required inspection points indicated on your permit. Do not cover anything before it is inspected.
To request INSPECTION BY PHONE, please call the Building & Safety Department at (310) 217-9510. Any request for an inspection must be made at least 24 hours in advance. Inspections are available in the morning or in the afternoon. A morning inspection will occur between the hours of 9:00 a.m. and 12:00 p.m . An afternoon inspection will occur between the hours of 1:00 p.m. and 4:00 p.m. When calling to request an inspection, please provide the following information:
1. Name and telephone number where you can be reached between 8 a.m. and 5 p.m.
2. Address of the job
3. Permit number
4. Type of inspection needed
5. Date and time preferred
Construction Debris and Other Building Materials Removal Waste Resource of Gardena (WRG) is the only authorized hauler for construction/demolition/grading projects in the City of Gardena. Using any other hauler for any construction related project listed above will result in legal action and fines. WRG's customer service number is (310) 366-7600.
Construction Hours
All construction related activity is restricted to the hours of 7:00 a.m to 6 :00 p.m., Monday through Friday, and 9:00 a.m. to 6:00 p.m. on Saturday. No construction act ivity is permitted on Sundays or any of the following legally observed holidays: Memorial Day, Fourth of July, Labor Day, Thanksgiving, Christmas Day and New Year's Day.
Construction Site Signage
Prior to the beginning of grading, demolition, or construction activity, at least one 12"X18" weatherproof sign must be posted on each street frontage of the project site a t a location acceptable to the Building Inspector that displays the working hours and the name and emergency phone number of the contractor.
Construction Site Security
All construction sites are required to be secured from unauthorized access with an eight foot (8') chain link fence covered with a windscreen.
Best Practices for Construction Activities:
1. All persons working at the site should obtain, read , and understand the Best Management Practices pamphlet for the type(s) of construction being done.
2. Stockpiles of soil, demolition debris, cement, sand, top soil, etc. must be covered with waterproof material or bermed to prevent being washed off site.
3. Fuels, oils, paints, solvents, and other liquid materials must be kept inside bermed areas. Spills must not be washed to the street.
4. Waste concrete cannot be washed into street, storm drain catch basins, or public right -of-way. All dust and slurry from concrete cutting must be removed using a wet -dry vacuum or equivalent.
5. Trash and other construction solid wastes must be placed in a covere d trash receptacle.
6. Eroded soil from disturbed slopes must be contained using berms, silt fences, setting basins, or good erosion management practices such as reseeding.
7. Wash water from cleaning construction vehicles and equipment must be kept on -site within a containment area.
Construction and
Demolition
Diversion Program
City of Gardena
Community Development Department
1700 W. 162nd Street
Gardena, CA 90247
1 In 2003, the City of Gardena (City) adopted a diversion program for construction and demo- lition wastes. The purpose of the program is to provide an incentive to encourage the diver- sion (recycling or reuse) of specific materials that represent a large percentage of the City’s overall municipal waste stream. Any contractor or builder that applies for a building permit is required to remit a diversion deposit in an amount set by resolution of the City Council (exceptions do exist, and are described below). The deposit is fully refundable if at least 65% of all wastes generated during construction and demolition are diverted from landfills, and appropriate documentation is provided to the City. This booklet will guide you through this process, and explain the amount of the deposit, the mechanism for refund, and the docu- mentation required. There are four easy steps to follow to assure compliance with the pro- gram, and to ultimately save you money through reduced waste disposal cost.
Step DETERMINE APPLICABILITY & COMPLETE FORM CD-1
Determine Applicability — Unless specifically exempted, each person (applicant) who ap- plies for a building or demolition permit must fulfill the requirements of the construction and demolition program described in this package.
See next page for CALGreen Construction Waste Reduction Requirements and Applications.
Form CD -1—Unless exempt, an applicant is required to prepare a Waste Management and Recycling Plan by completing Form CD -1 (Form CD -1 is included in this booklet). On this form, the applicant will estimate the amount of waste they expect to generate through their construction and/or demolition project. Waste materials include, but are not limited to, soil, wood, wallboard, concrete, and mixed trash. As part of the waste management and recycling plan, the applicant should decide how they intend to assure that at least 65% of the waste that the project will generate, will be diverted from landfill. Wood, concrete, asphalt, metal, glass, drywall, ceramic, brick, and many other materials are all readily recyclable (or reusable if segregated properly). Please note that submittal and approval of an accurate and complete waste management and recycling plan is a precondition to issuance of any building permit.
Submit your completed Form CD -1 to the City with your completed building permit applica- tion.
Occupancy
2016 CALGreen State Code Requirements and Applications
Effective 1/1/2017
Non–Residential Compli-
ance Methods (5.408)
≥ 65% C&D Waste Diversion of non-hazardous materials are required to sub- mit a construction waste management plan (5.408.1.1) and utilize a City ap- proved waste management company (5.408.1.2)
New Construction All newly constructed buildings.
Demolition 100% of all concrete and dirt . — 65% of all non-hazardous materials.
Addition (301.3) All structures 1000 sq ft or more.
Alterations (301.3) All structures $200,000 or more.
Tier 1 (Voluntary)
(A5.408.3.1) ≥ 80% Construction Waste Diversion
Tier 2 (Voluntary )
(A5.408.3.1.1) ≥ 95% Construction Waste Diversion
Residential Compliance
Methods (4.408)
≥ 65% C&D Waste Diversion and may be required to submit a construction waste management plan (4.408.2) and utilize a City approved waste manage- ment company (4.408.3)
Low-Rise-3 stories or less
(4.408.4) ≥ 65% C&D Waste Diversion
High-Rise-4 stories or more
(4.408.4.1) All permitted structures.
New Construction All permitted structures
Demolition 100% of all concrete and dirt. - 65% of all non-hazardous materials.
Additions (301.1) All permitted structures.
Alterations (301.1) All permitted structures.
Tier 1 (Voluntary)
(A4.408.1) ≥ 80% C&D Waste Diversion
Tier 2 (Voluntary) ≥ 95% C&D Waste Diversion
The following table contains the 2016 CALGreen Construction Waste Reduction Requirements:
2 Step
PAY YOUR DIVERSION DEPOSIT &
YOUR ADMINISTRATIVE FEE
Diversion Deposit — Unless specifically exempted by one of the project types listed un- der step 1, each person (applicant) who applies for a building and/or demolition permit shall post a cash deposit in an amount as specified in the table above, but will not exceed $15,000.
The diversion deposit will be refunded in full upon proof that at least 65% of the project waste was recycled and/or diverted . Waste Resource Management (WRG) is the only au- thorized hauler for the City of Gardena. You can contact them at 310 -366-7600. Failure to use WRG will result in denial of deposit refund.
Administrative Fee — In addition to the diversion deposit, an administrative fee must al- so be paid to the City. The fee will compensate the City for all expenses incurred in admin- istering the construction and demolition program, including site inspections, document re- view, and processing. The administrative fee is non -refundable and is calculated based on one percent (1%) of the dollar value of a project, but not to exceed $5,000. If your project is exempt, there is no administrative fee.
Deposit and administrative fee payments can be made in the form of cash, check, cashier’s check, money order, or credit card (VISA, Mastercard, or Discover Card). Payments should be made to the City of Gardena.
Make your payments when you submit your completed Form CD-1 and building permit ap- plication. If desired, a single payment can be issued to the City for both the diversion de- posit and the administrative fee.
Project Value Deposit Amount
> $50,000—$99,999 $5,000
$100,000—$249,999 $7,500
$250,000—$499,999 $10,000
$500,000 + $15,000
3 Step
DIVERT C&D WASTES
THROUGH RECYCLING OR REUSE
It is the responsibility of every owner, general contractor, subcontractor, and developer to divert the maximum amount of salvageable and reusable materials away from landfilling.
Materials diverted prior to demolition and during and after construction are equally eligible for diversion “credit.” “Divert” or “diversion” means a reduction in the amount of waste being disposed in landfills by any of the following methods: use of new construction methods that reduce the amount of waste generated, onsite reuse of waste, job site separation and deliv- ery to a recycling facility, delivery of mixed but clean materials to an approved materials re- covery facility, and other methods as approved in advance by the City. All waste diversion methods that qualify for a refund of the diversion deposit are subject to restrictions and documentation requirements set forth in the City’s Municipal Code.
Be sure to keep all weight receipts issued by any recycling facility and maintain records or logs of the volume and weight of materials reused on the job site.
To help you make decision about waste management and recycling, the City has prepared a separate booklet entitled “Recycling Practices for Construction and Demolition Projects” de- scribing methods of diversion, local outlets for materials, and hints about best management practices for recycling and reuse.
The City will monitor and evaluate each construction and demolition project to gauge the project and progress toward the diversion requirements.
4 Step
APPLY FOR DEPOSIT REFUND
At the completion, and prior to, the final inspection and issuance of any certificate of occu- pancy of the demolition and/or construction project, the applicant shall submit documents to the Building and Safety Department, which proves compliance with the diversion re- quirements of this program. The documentation shall consist of:
1. A completed Form CD -2, “Recycling and Reuse Summary Report,” summarizing the weight data of materials diverted and disposed (Form CD -2 is included in this booklet).
2. Originals or photocopies of receipts, weight tickets, or other records of measure- ment from recycling facilities, salvage companies, deconstruction contractors, waste haulers, processors, transfer stations, and landfills.
A properly completed “Recycling and Reuse Summary Report”, and all receipts, must be submitted to the City at least five day prior to a request for final inspection and issuance of a certificate of occupancy.
Deposits will not be refunded to applicants who do not meet the timely reporting require- ments of the Municipal Code. Also, failure to conform to the diversion requirements could affect approval of future permits. A deposit refund will be issued for any project where a building permit was withdrawn or cancelled before any work was begun.
What is a “green” building, and why should I care?
A green building is a sustainable building; that is, a structure designed, built, operated and reused in a resource efficient manner. Of the total expenditures owner may make over the course of the building’s service lifetime, the design and construction cost (the so-called first costs) will account for 5 to 10% of the total life cycle cost. In contrast, operations and maintenance cost will account for 60 to 80% of the total life cycle cost.
Some easy tips: 1) minimize wastewater by using ultra low-flush toilets, and incorporate hot water re-circulating systems, and self-closing nozzles on hoses; 2) reuse and recycle C&D waste onsite such as inert wastes for base material for a parking lot; 3) protect and retain ex- isting landscaping; and 4) take advantage of natural features including the use of plants that have low water and pesticide needs, and generate minimum plant trimmings.
Revised January 1, 2017
NOTICE OF EXEMPTION
TO: ٛOffice of Planning & Research ٛCounty Clerk / Registrar Recorder 1400 Tenth Street ATTN: Environmental Filings Clerk Sacramento, CA 95814 12400 East Imperial Highway, Room 1101 Norwalk, CA 90650
Project Title: Gardena Fire Station No. 158 Project – Water Damaged Ceiling Repair Phase, JN 509.
Project Location (Specific): 1650 W. 162 nd Street
Project Location (City): Gardena Location (County): Los Angeles County
Description of nature, purpose and beneficiaries of project: The water damaged ceiling repair consisting of ceiling tiles and grids /t-bar, and update the existing lighti ng to LED system., and all other incidental work of the city own fire station building. Beneficiary: staff and general public _
Name of public agency approving project: City of Gardena
Name of person or agency carrying out project: City of Gardena
Exempt Status: (Check One)
ٛ Ministerial: (P.R.C. Sec. 21080[b][1]; Guidelines Sec. 15268) ٛ Declared Emergency: (P.R.C. Sec. 21080[b][3]; Guidelines Sec. 15269[a]) ٛ Emergency Project (P.R.C. Sec. 21080[b][4]; Guidelines Sec. 15269[b][c]) X Categorical Exemption: Section 15301 Class 1, Existing Facilities ٛOther: Guidelines Sec. 15061):
_______________________________________________________________________ Reason why project is exempt: Rehabilitation of existing ceiling and lighting.
Contact person: Kevin Kwak Telephone: 310-217-9643
If filed by applicant:
1. Attach certified document of exempting finding.
2. Has a notice of exemption been filed by the public agency approving the project? ٛYes ٛNo
Date received for filing:
Clint Osorio Date
E n v i r o n m e n t a l Q u a l i t y O f f i c e r
NOTE: Exempt from Dept. of Fish & Game Wildlife Fee in accordance with de minimis impact finding (735.5[c])
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 16.B
Section: DEPARTMENTAL
ITEMS - PUBLIC WORKS
Meeting Date: October 25, 2022
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Award the Preventative Maintenance and Repair Services for Heating, Ventilating and Air Conditioning (HVAC) Contract to F.M. Thomas Air Conditioning, Inc., in the amount of $234,878 and Declare California Environmental Quality Act (CEQA) Exemption.
COUNCIL ACTION REQUIRED:
Staff Recommendation:
• Award Preventative Maintenance and Repair Services Contract • Declare CEQA Exemption
RECOMMENDATION AND STAFF SUMMARY:
In August 2022, a Request for Proposal (RFP) was released for the preventative maintenance and repair services for the Heating, Ventilating and Air Conditioning (HVAC) Contract for all 13 City-owned buildings. In September 2022, staff received three (3) proposals for the three-year (3) contract which included two (2) optional years to extend.
Contractor
3-Year Contract
ABM Building Solutions, LLC, Tustin
$182,048.00 (Non-Responsive)
F.M. Thomas Air Conditioning, Inc., Brea
$234,878.00
Honeywell International, Inc., La Palma
$288,886.66
F.M. Thomas Air Conditioning, Inc., submitted the responsive and best value bid. They are a state licensed contractor with verified successful maintenance experience in the field. They currently maintain seven (7) other cities of equal or larger size and five (5) school districts.
F.M. Thomas has been involved with City-wide HVAC maintenance services since 1994; specializing in development of policies & procedures and providing Journeyman technicians.
ABM Building Solutions, LLC, submitted the apparent low bid in the amount of $182,048.
However, they modified the maintenance service frequency on the bid schedule, therefore deemed to be non-responsive.
Staff respectfully recommends that City Council award the Preventative Maintenance and Repair Services for HVAC Contract to F.M. Thomas Air Conditioning, Inc., in the amount of $234,878 and declare this project to be categorically exempt under the CEQA Article 19, Section 15301, Class 1, as maintenance of existing facilities.
The contract duration will be for a three (3) year term (FY 2022-23, 2023-2024, and 2024- 2025) with an option to extend the contract up to an additional two (2) years if the contractor performs satisfactorily.
FINANCIAL IMPACT/COST:
$234,878 General Funds for three-year contract
ATTACHMENTS:
HVAC Maintenace Services RFP.pdf
HVAC Maintenance Services_Addendums.pdf
HVAC Maint Services_F.M. Thomas Air Conditioning Proposal.pdf HVAC Maint Services_CEQA Notice of Exemption.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
CITY OF GARDENA
RE
QUEST FOR PROPOSALS/BIDS
FOR
HEATING, VENTILATING, AND
AIR CONDITIONING SYSTEMS SERVICES
AUGUST 2022
NOTICE INVITING INFORMAL BIDS/PROPOSALS
City of Gardena, California
Not
ice is hereby given that the City of Gardena is soliciting informal bids/proposals (Deliver, mail, or Email) at the office of the Public Works Department – Public Works Engineering, 1717 W. 162nd Street, Gardena, California, 90247 or [email protected] (Attn: Hong Lee), until 4 PM on September 8, 2022, for:
CONTRACT: PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
You may access the specifications and invitation through the following platforms:
https://cityofgardena.org/rfps/ or www.crplanwell.com
PRE-SUBMITTAL MEETING AND SITE VISIT:
The C
ity intends to hold a non-mandatory, pre-submittal meeting and site visit to provide an opportunity for contractors to ask questions and see the equipment and systems under consideration of the Request for Proposals (RFP).
Date: August 24, 2022
Time: 9 AM
Locat
ion: Public Works Yard, 1717 W 162nd Street, Gardena, CA 90247 All questions shall be submitted via email to Hong Lee, Contract Administrator, at [email protected], no later than August 30, 2022.
Any bid received after the hour stated above for any reason whatsoever, will be considered non-responsive and disqualified. The City reserves the right to withdraw or cancel this Notice Inviting Informal Bids/Quotes at any time without prior notification and the C ity makes no representations that any contract will be awarded to any contractor responding to the notice.
The C
ity reserves the right to reject any and/or all bids , waive any information or irregularity in any bid received and to be the sole judge of the merits of the respective bids received. The award, if made, will be made based on the Best Value (taking into consideration of qualifications, experience, and costs).
ABSTRACT: The City of Gardena is in the South Bay Area of Los Angeles County. It is a modestly sized city with an area of 6.2 square miles and a population of 60,000 residents. The Public Works Department, Building Maintenance Division has a need to service and maintain heating, ventilating, and air conditioning systems at various city owned facilities. Currently the work is performed by City staff and a private contractor, which the contract will be expired. The City of Gardena is seeking assistance by augmenting its current work force with a three (3) year preventative maintenance and repair heating, ventilating, and air-conditioning services contract and may be extended for two (2) additional years for good performance.
SCOPE
The City of Gardena seeks bids from qualified HVAC contractors for the purpose of providing preventative maintenance, serving and repair ing for Heating, Ventilating, and Air Conditioning systems located in the City of Gardena.
Facility Name and Address
Facility Facility Address
City Hall 1700 W 162nd Street
Police Department 1718 W 162nd Street
Nakaoka Community Center 1670 W 162nd Street
Human Services 1651 W 162nd Street
Rush Gym 1651 W 162nd Street
Public Works 1717 W 162nd Street
Rowley Gym 13220 Van Ness Avenue
Rowley Park Auditorium 13220 Van Ness Avenue
Justin Plaza SW corner of 162nd Street and Western Avenue Gardena Police Department Gun Range 1200 W 170th Street
Statement of Work
Facility Maintenance support services are categorized by discipline/trade as follows:
A. Heating, Ventilating, and Air Conditioning (HVAC)
Successful contractors must adhere to the following requirements:
a. Have an operating office within a 50-mile radius of the City of Gardena and the ability to have a field technician onsite after a Call for Service (CFS) within two hours.
b. Have a 24/7 dispatching service with on-call service availability for emergency calls with computerized dispatching software to collect call history. Dispatch will respond to requested CFS from the City with a 30-minute returned phone call response and a 2-hour on-site arrival time from initial CFS. Maintenance work or repairs shall be performed as contractually agreed upon unless otherwise specified by the City’s Facilities Maintenance Supervisor or designee. The City accepts that after-hours and/or holidays may be billed at a different rate.
c. Notify the Facilities Maintenance Supervisor or designee upon arrival at the job site and anticipated time for repair. Upon completion of CFS, notify Facilities Maintenance Supervisor or designee of status and completion of repair.
d. Contractor will provide City access to an internet-based service request application that will allow City to securely submit non-emergency service requests online; view status of all service calls, whether scheduled, open, or closed; view appointments and task detail of work performed on contracted service calls; and view contract and equipment coverage details (for the entire contractual period).
e. Prior to beginning any repair or replacement outside the scope of preventative maintenance work, Contractor shall troubleshoot the system to diagnose the system’s problems. The City shall not incur any extra charge for this service.
Contractor shall provide a written quote prior to beginning any repair or replacement outside the scope of preventative maintenance work and get authorization from the Public Works Maintenance Superintendent and/or his designee before commencing the work. The City reserves the right to obtain additional quotes for work outside the scope of contracted maintenance work from other trade companies.
f. Submit invoices to the Public Works Maintenance Superintendent and/or his designee within 30 days of the work being completed or according to approved billing cycles and methods.
g. Comply with the current 29 CFR 1910 OSHA General Industry Regulations.
Safety hazards shall be immediately reported to the Public Works Maintenance Superintendent and/or his designee.
h. The Contractor shall meet with the Public Works Maintenance Superintendent and/or his designee to set specific dates and times for scheduled maintenance required on a monthly, bi-monthly, tri-monthly, quarterly, bi- annual or annual basis, and to review invoices for accuracy and acceptance, when required for specific trades. The maintenance schedule shall be subject to inspection upon request by the Public Works Maintenance Superintendent
and/or his designee. Contractor shall also set up periodic in-person reviews with Contractor’s management to evaluate performance.
i. Contractor shall provide all labor, materials, and equipment to perform Preventative Maintenance (PM) services on Heating, Ventilating, and Air Conditioning (HVAC) and building automation services per the specified PM Schedule. Contractor shall provide a detailed Preventative Maintenance Service Plan (PMSP) of services to be performed and the frequency of each service. The PMSP will include duration of each task to include start and completion dates for each service rendered. PM Services shall be per the PMSP schedule and shall include all services specified in the Scope of Work, including one service per location per the service frequency. Any PM service nonperformance and/or called back will be considered covered by the PM service and rates.
j. Belts, air filters, grease, oil, lubricants, electrical components, plumbing, piping, condensation drip pans, air compressors, air dryers, and all related equipment/hardware; chemical use for treatment; cleaning and/or general maintenance used for evaporative coils and condensing coils; chemicals used for water treatment and all other related materials required for preventative maintenance to all HVAC equipment, including boilers and chillers both closed loop and open water systems cooling towers, programs and automation controls, shall be furnished by the Contractor and the costs included in the Contract. Materials shall be of high quality and suitable for service required and as recommended by the equipment manufacturers.
k. Provide all tools and equipment necessary to complete job tasks.
l. Maintain all equipment in accordance with the manufacturer’s recommendations unless specified otherwise by the Facilities Maintenance Supervisor or designee.
m. The Contractor shall remove all tools, equipment, and surplus materials from the work site upon completion of the work and leave the work site in the same cleanliness and condition as it was upon arrival.
n. The Contractor shall ensure pick-up and proper disposal of all refuse, scrap materials and debris from the work site upon completion of the work.
o. The type of Work required will include, but is not limited to repair, replacement and maintenance of all commercial HVAC equipment and systems.
See attachments:
EXHIBIT 1: Equipment List
E
XHIBIT 2: HVAC Filter List
B. C
ontractor Qualifications
T
he HVAC Contractor shall have the following minimum qualifications:
a. S
hall possess current C-10, C-20, and C-38 licenses to perform the work in conformance with all state, federal and local regulations. b. C
ontractor and any subcontractors must be registered with the Department of Industrial Relations as Public Works Contractors.
c. S
hall have satisfactory performance on other contracts of similar nature and magnitude. The City reserves the right to investigate beyond Contractor submitted references for quality and performance of maintenance and to refuse consideration of their bid for unsatisfactory performance. d. A
ll work shall be performed by local Union Journeymen technical level NATE certified personnel according to industry standards. Technicians will have appropriate formal training and full expertise in air
compressors/pneumatic/electronic controls and have a minimum of five years’ of experience under direct employment and supervision of contracting HVAC company. Helpers with less than five years’ experience who are under direct employment may be used only to assist and may not work independently for any reasons (except filter replacement).
e. T
he Contractor shall be responsible for maintaining all equipment under this Contract in safe operating condition in accordance with ASHRAE 180-2018 Standard Practice for Inspection and Maintenance of Commercial Building HVAC Systems.
i. T
echnicians shall be CFC-certified with associated State and local licensing.
ii. S
ervice Vehicles shall be marked with the Company logo and shall comply with emissions requirements to minimize impact to City’s carbon footprint.
iii. C
ontractor service technicians, subcontractors, and supervision may be required to pass a security clearance (fingerprinting and background check). All Contractor’s employees shall wear readily recognizable uniforms and display a company issued photo identification card while on City property.
iv. Contractor shall comply with all security and access control procedures. Contractor shall be responsible for any keys or access control cards issued to them per City policy.
v. All personnel will receive close and continuing first-line supervision by the Contractor. Any non-compliance with terms of qualification will be cause for removal from the building and a possible breach of contract.
f. Safety
i. Contractor shall provide copies of Material Safety Data Sheets (MSDS) prior to bringing to the site any chemicals/materials required for performing a service task. MSDS shall be secured/displayed at each location where chemicals/materials are used or stored.
ii. Contractor shall abide by all OSHA safety requirements including Lock- out/Tag-out procedures.
iii. Service technicians shall be trained in standard operating procedures for working around hazardous materials and reporting.
iv. Contractor shall provide all Personal Protective Equipment (PPE) and ensure that service technicians are trained and qualified in the proper use. Contractor shall provide evidence of safety training for all the staff.
v. Contractor shall provide names of technicians, qualifications, training, etc. and update as needed.
vi. The City prohibits the use of any products containing asbestos. If an item is suspected of containing asbestos, a sample must be verified by a certified test laboratory. Reference safe work practices.
Warranty
Contractor shall extend the manufacturer’s warranty against defects in the material, parts and equipment installed for a minimum of 90 days from completion date. Contractor shall provide, or cause to be provided, all material, parts and equipment, together with labor to repair or replace any defective items free of charge during the above warranty period.
Major Repairs and/or Equipment Replacement
Contractor shall notify the Public Works, Maintenance Manager and/or designee of recommended major repairs or replacement of equipment that is not included in the PMSP. The proposal shall include scope of work, reason for performing the
work, labor hours, parts and material costs, and schedule. No work shall be performed without written approval, unless authorized as an emergency repair by the Facilities Maintenance Supervisor or designee.
HVAC Equipment and Building Automation System Preventative Maintenance
a. Contractor shall examine the condition of the HVAC equipment and associated systems. Should any of the equipment require repairs to place them in an acceptable condition for the execution of this Contract, the Contractor shall submit with their bid the price for all labor and material along with a complete description of extra work required to bring the equipment to an acceptable condition. No extra charge under this service contract will be allowed for these repairs after the regular contract service is executed unless the City disregards recommendations in writing.
b. The City may disregard any Contractor recommendations for major upgrades or repairs and reserves the right to maintain the equipment in its existing condition without compromising safety, reliability or performance.
c. Test instruments and diagnostic tools shall be state of the art and calibrated at least annually.
d. Contractor shall notify Public Works Maintenance Superintendent and/or designee at least 48 hours in advance of performing scheduled maintenance. All equipment shall be serviced per the specified frequency. The Contractor shall notify the Public Works Maintenance Superintendent and/or designee prior to each PM service date so that previous complaints/deficiencies shall be correct.
e. Time clocks shall be checked on each PMSP service call and/or CFS inspection and reset as required by daylight savings time or seasonal changes.
f. Boilers in closed systems shall be drained as infrequently as possible, and chemicals shall be added only when a water analysis indicates the necessity. All in line grid strainers/filters are to be cleaned and maintained on a standard PM schedule.
g. Filter replacements shall be based on the following schedule:
1 All facilities are on a 90-day schedule, except for:
i. 60-day schedule: Nakaoka Community Center
ii. 30-day schedule: Justin Plaza
2 In the proposal, provide cost based on:
i. Contractor provides filters and changes filters based on described schedule.
Service Contract Performance Objective:
a. Contractor shall adhere to maintenance practices that provide maximum performance and economical operation of the equipment and systems.
b. Provide maximum comfort for building occupants.
c. Apply preventative maintenance procedures to reduce chances of premature equipment failures.
d. Improve operating efficiency of mechanical systems and promote energy efficiency.
Provide Periodic Inspection of Building Systems to Avoid Emergency Breakdown Situations:
a. Check sensor calibration for outside air, supply air, and mixed air sensors.
b. Heating and cooling equipment is staging on and off in an optimal manner.
c. Air condition compressors are loading and unloading properly and efficiently.
SELECTION OF CONTRACTOR:
In selecting the Best Value bidder, consideration will be given to the general competency of the bidder for the performance of the work covered by the bid proposal. To receive favorable consideration, a bidder may be required to present evidence that he has successfully performed similar work of comparable magnitude or submit other evidence satisfactory to the Agency that he or his associates are competent to manage the proposed undertaking and to carry it forward to a successful conclusion. Professional integrity and honesty of purpose shall be essential requirements. A showing of adequate financial resources may be required, but will not alone determine whether a bidder is competent to undertake the proposed work.
Only manufacturers or contractors of established reputation, or their duly authorized dealers or agency, having proper facilities for the manufacture of the materials or equipment and for servicing same, or for proper execution of the work called for in the contract, will be considered in making the award.
TERM OF AGREEMENT
The term of this Agreement shall be three years (3) commencing on the date a Notice to proceed is issued by the city’s representative and may be extended for two (2) additional years for good performance.
PAYMENT:
The contract time shall begin per the City’s written notification. The Contract is for a period of three years (36 months) of monthly maintenance services with the option for contract extension of two additional years as approved by the Director or Public Works.
Work must be completed within the working days specified in the schedule provided for the various maintenance activities, and the Contractor shall notify the City 24 hours in advance of the actual commencement of work.
No work shall be undertaken during the City’s holiday closures. It is the Contractor’s responsibility to determine the City’s closure dates.
Bidders are advised that this Project is a public work for purposes of the California Labor Code, which requires payment of prevailing wages. Accordingly, the bidder awarded the Contract and all subcontractors shall be required to pay not less than the prevailing rate of per diem wages, as determined by the Director of the California Department of Industrial Relations, and otherwise comply with the provisions of Section 1770 et seq. of the California Labor Code, California Code of Regulations, Title 8, Section 16000 et seq., and any other appli cable laws, rules and regulations adopted with respect thereto (“California Prevailing Wage Laws”). Copies of such prevailing rates of per diem wages are on file at the Gardena City Clerk’s office and the office of the City Engineer, and copies shall be made available to any interested party on request. The prevailing rates of per diem wages referred to herein are hereby made a part of this Notice by reference.
Attention is directed to the provisions of Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by Contractor or any Subcontractor under it.
Contractor and any Subcontractor under shall comply with the requirements of said sections in the employment of apprentices.
The Contractor is prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Section 1777.1 or 1777.7 of the Labor Code.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) in a format prescribed by the Labor Commissioner no less than monthly.
As of January 1, 2016 , the requirement to furnish electronic certified payroll records to the Labor Commissioner will apply to all public works projects, whether new or ongoing.
Exceptions: The Labor Commissioner may (but is not required to) excuse contractors and subcontractors from furnishing electronic certified payroll records to the Labor Commissioner on a project that is under the jurisdiction of one of the four legacy DIR - approved labor compliance programs (Caltrans, City of Los Angeles, Los Angeles Unified School District, and County of Sacramento) or that is covered by a qualifying project labor agreement.
These requirements will apply to all public works projects that are subject to the prevailing wage requirements of the Labor Code without regard to funding source.
The State General Prevailing Wage Determination is as established by the California Department of Industrial Relations (available at
http://www.dir.ca.gov/DLSR/PWD/index.htm
).
Skilled and Trained Workforce: This project is subject to Skilled and Trained Workforce Requirements per Sections 2600 through 2603 of the Public Contract Code.
ITEMS TO BE SUBMITTED (BID PROPOSAL):
Bidder must complete and return the following forms in their entirety for consideration of their proposal. Incomplete proposals will not be accepted. The following must be returned with your proposal:
A. Bid Schedule including pricing for two optional years of maintenance service.
B. Acknowledgement of Addenda Received
C. Bidders Declaration
D. Non-Collusion Affidavit
E. Declaration of Eligibility to Contract
F. Designation of Subcontractors
G. Construction Project References
H. Certificate of Non-Discrimination by Contractors
I. Certification Regarding Debarment, suspension, Inability and Voluntary Exclusion Primary Covered Transactions
CONTRACT DOCUMENT (CD): (to be submitted after award of contract)
A. Agreement
B. Worker’s Compensation Insurance Certificate
C. Indemnification and Hold Harmless Agreement and Waiver of Subrogation and Contribution
D. Insurance
T A B L E O F C O N T E N T S
HE
ATING, VENTILATING, AND AIR CONDITIONING
SYSTEMS SERVICES MAINTENANCE SERVICES
DESCRIPTION PAGE
Title Page …………………………………………………………………………………………………………………………..
Notice Inviting Bids ……………………………………………………………………………………………………………......
Table of Contents …………………………………………………………………………………………………………………. i B
ID PROPOSAL (To Be Submitted with Proposal)
Bid Schedule ………………………………………………………………………………………………………………………. BP-2 Acknowledgement of Addenda Received ………………………………………………………………………………………. BP-6 Bidder’s Declaration ………………………………………………………………………………………………………………. BP-7 Non-collision Affidavit …………………………………………………………………………………………………………….. BP-9 Declaration of Eligibility to Contract ……………………………………………………………………………………………... BP-10 Designation of Subcontractors …………………………………………………………………………………………………… BP-11 Construction Project Reference ………………………………………………………………………………………………….. BP-12 Certificate of Non-Discrimination by Contractors ………………………………………………………………………………. BP-13 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Primary Covered Transition.… BP-14 CO
NTRACT DOCUMENTS (To Be Submitted after Award)
Agreement …………………………………………………………………………………………………………………………… CD-2 Workers’ Compensation Insurance Certificates …………………………………………………………………………………. CD-4 Indemnification and Hold Harmless Agreement of Subrogation and Contribution …………………………………………… CD-5 Insurance ……………………………………………………………………………………………………………………………... CD-6 i
BID PROPOSAL (BP)
H
EATING, VENTILATING, AND
AIR CONDITIONING SYSTEMS SERVICES
MAINTENANCE SERVICES
Contractor:
Address:
Phone:
Fax:
License No.:
D.I.R. No.
Email:
To Be Submitted
With
B
id Package
BID SCHEDULE
The under
signed, having examined the proposed Contract Documents titled:
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
and hav
ing visited the sites and examined the conditions affecting the work, hereby proposes and agrees to furnish all labor, materials, equipment, and appliances, and to perform operations necessary to complete the work as required by said proposed Contract Documents and itemized bid schedule below. All work shall be performed on a yearly rotation among the various City of Gardena facilities. Refer to “Greenbook” Standard Specifications for Public Works Construction 2021 edition, Section 6-3, for the additional details. City’s fiscal year begins on July 1 st and ends on June 30th.
Year One (1) – Maintenance Services
Facility/Address Freq. Unit Price Total
City Hall Complex
1700 W 162nd Street 90-day $ $
Police Department
1718 W 162nd Street 90-day $ $
Nakaoka Community Center
1670 162nd Street 60-day $ $
Human Services
1651 W 162nd Street 90-day $ $
Rush Gym
1651 W 162nd Street 90-day $ $
Public Works
1717 W 162nd Street 90-day $ $
Rowley Gym
13220 Van Ness Avenue 90-day $ $
Rowley Park Auditorium
13220 Van Ness Avenue 90-day $ $
Justin Plaza
162nd Street and Western Ave 30-day $ $
Gardena Police Dept Gun Range
1650 W 160th Street 90-day $ $
YEAR ONE (1) MAINTENANCE SERVICE TOTAL
BP-2
Year Two (2) – Maintenance Services
Facility/Address Freq. Unit Price Total
City Hall Complex
1700 W 162nd Street 90-day $ $
Police Department
1718 W 162nd Street 90-day $ $
Nakaoka Community Center
1670 162nd Street 60-day $ $
Human Services
1651 W 162nd Street 90-day $ $
Rush Gym
1651 W 162nd Street 90-day $ $
Public Works
1717 W 162nd Street 90-day $ $
Rowley Gym
13220 Van Ness Avenue 90-day $ $
Rowley Park Auditorium
13220 Van Ness Avenue 90-day $ $
Justin Plaza
162nd Street and Western Ave 30-day $ $
Gardena Police Dept Gun Range
1650 W 160th Street 90-day $ $
YEAR TWO (2) MAINTENANCE SERVICE TOTAL
Year Three (3) – Maintenance Services
Facility/Address Freq. Unit Price Total
City Hall Complex
1700 W 162nd Street 90-day $ $
Police Department
1718 W 162nd Street 90-day $ $
Nakaoka Community Center 1670
162nd Street 60-day $ $
Human Services
1651 W 162nd Street 90-day $ $
Rush Gym
1651 W 162nd Street 90-day $ $
Public Works
1717 W 162nd Street 90-day $ $
Rowley Gym
13220 Van Ness Avenue 90-day $ $
BP-3
Rowley Park Auditorium
13220 Van Ness Avenue 90-day $ $
Justin Plaza
162nd Street and Western Ave 30-day $ $
Gardena Police Dept Gun Range
1650 W 160th Street 90-day $ $
YEAR THREE (3) MAINTENANCE SERVICE TOTAL
Year Four (4) – Optional Year Maintenance Services
Facility/Address Freq. Unit Price Total
City Hall Complex
1700 W 162nd Street 90-day $ $
Police Department
1718 W 162nd Street 90-day $ $
Nakaoka Community Center 1670
162nd Street 60-day $ $
Human Services
1651 W 162nd Street 90-day $ $
Rush Gym
1651 W 162nd Street 90-day $ $
Public Works
1717 W 162nd Street 90-day $ $
Rowley Gym
13220 Van Ness Avenue 90-day $ $
Rowley Park Auditorium
13220 Van Ness Avenue 90-day $ $
Justin Plaza
162nd Street and Western Ave 30-day $ $
Gardena Police Dept Gun Range
1650 W 160th Street 90-day $ $
YEAR FOUR (4) OPIONAL YEAR MAINTENANCE SERVICE
TOTAL
Year Five (5) – Optional Year Maintenance Services
Facility/Address Freq. Unit Price Total
City Hall Complex
1700 W 162nd Street 90-day $ $
Police Department
1718 W 162nd Street 90-day $ $
BP-4
Nakaoka Community Center 1670
162nd Street 60-day $ $
Human Services
1651 W 162nd Street 90-day $ $
Rush Gym
1651 W 162nd Street 90-day $ $
Public Works
1717 W 162nd Street 90-day $ $
Rowley Gym
13220 Van Ness Avenue 90-day $ $
Rowley Park Auditorium
13220 Van Ness Avenue 90-day $ $
Justin Plaza
162nd Street and Western Ave 30-day $ $
Gardena Police Dept Gun Range
1650 W 160th Street 90-day $ $
YEAR FIVE (5) OPTIONAL YEAR MAINTENANCE SERVICE
TOTAL
Three Year Total Maintenance Services
THREE YEAR GRAND TOTAL (Year 1+ 2 + 3) $
Th
ree Year Total Maintenance Services +
Two Year Optional Total Maintenance Services
FIVE YEAR GRAND TOTAL (Year 1+2+3+4+5) $
The Cont
ract term is for a period of three years (36 months) for the preventative maintenance and repair of heating, ventilating, and air -conditioning systems and may be extended for two (2) additional years for good performance.
All work required and shown on this specification for which no price or item is listed on this proposal, it shall be understood that such work, equipment, labor, tools and materials shall be provided without extra charge, allowance or direct payment of any kind. Payment for performing such work or furnishing such equipment, labor, tools and materials shall be included in the above lump sum or unit bid prices and no additional compensation will be paid therefor.
The City wi ll award the contract based on the Best Value (taking into consideration qualifications, experience, and costs).
Name of Bidder Signature of Bidder
BP-5
BID PROPOSAL
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
ACKNOWLEDGEMENT OF ADDENDA RECEIVED
The Bi
dder shall acknowledge the receipt of addenda by number and date each addendum received.
Addendum
No. ____ Date ___________ Addendum No. ____ Date ___________ Addendum No. ____ Date ___________ Addendum No. ____ Date ___________ Addendum No. ____ Date ___________ Addendum No. ____ Date ___________ Addenda will be issued only through the ARC Document Solutions and access under their Public Planroom (www.crplanwell.com). It is the Bidder’s sole responsibility to visit the Planroom to obtain and administer any Addendum related to this bid. An Addendum must be acknowledged above by a bidder in its submitted form of Proposal.
If an addendum
or addenda have been issued by the City and not noted above as being received by the Bidder, the Bid Proposal may be rejected. ____________________________________ _________
____________________
Bidder’s Signature Date
BP-6
BID PROPOSAL
PRE
VENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
BIDDER'S DECLARATION
It is understood and agreed that:
1. The under
signed has carefully examined all documents which will form a part of the Contract; namely, the Notice Inviting Bids, this Proposal, the Contract and the federal requirements.
2. The under
signed has, by investigation at the site of the work and otherwise, satisfied himself as to the nature and location of the work and fully informed himself as to all conditions and matters, which can in any way affect the work or the cost thereof.
3. The under
signed fully understands the scope of work and has carefully checked all words and figures inserted in this Proposal and he further understands that the City will not be responsible for any errors or omissions in the preparation of the Proposal.
4. The under
signed agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and that the undersigned will comply with such provisions before commencing the performance of the Contract if it is awarded to the undersigned.
The unders
igned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents.
The unders
igned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bid Schedule.
5. The under
signed certifies that this Proposal is genuine and not sham or collusive, or made in the interest or on behalf of a person not herein named, and the undersigned has not directly or indirectly induced or solicited any other bidder to put in a sham bid nor induced any other person, firm, or corporation to refrain from bidding. The undersigned has not in any manner sought by collusion to secure for himself any advantage over any other bidder.
6. The under
signed will accept an award and enter into a Contract for all work scheduled herein on which he puts in a bid. The awards for such work are to be entirely at the discretion of the City after evaluation of the bids are submitted. The undersigned agrees that the City shall recover or retain as a bid bond forfeiture an amount equal to the difference between the low bid and amount of the bid of the bidder with whom the City enters into a Contract, and the surplus, if any, shall be returned to the lowest bidder in accordance with the provisions of the Public Contract Code Sections 20172 and 20174 in the event of his failure to execute a Contract and insurance therefor within the time provided.
BP-7
BIDDER'S DECLARATION (Continued)
7. The undersigned bidder stated under penalty of perjury that the representations made in submitting this bid are, to the best of his/her knowledge, true, accurate, and complete.
Res
pectfully submitted,
_______________________________ ______________________________________ Contractor's Business Name Contractor (Print) Title
________________________________ ______________________________________ Business Address: Street Signature Title
________________________________ ______________________________________ City State Zip Contractor's License No. and Classification ________________________________ ______________________________________ Business Phone Number Business Fax Number
Date
________________________________ ______________________________________ Name Title Residence: Street
________________________________ ______________________________________ City State Zip Residence Phone Number
Not
e: If the bid is made by an individual, it must be signed with the full name of the bidder, whose address must be given: if it is made by a firm, it must be signed in the co- partnership's name by a general partner thereof, who shall also sign his or her own name, and the name and full address of each partner (general and/or limited) must be given; and if it is made by a corporation, it must be signed by a properly authorized officer, the corporate name shall be set forth, and the corporate seal shall be affixed. BP-8
BID PROPOSAL
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
NON-COLLUSION AFFIDAVIT
(To be executed by Bidder and submitted with Bid)
State of California
Count
y of Los Angeles
being f irst duly sworn, deposes and
says that he or she is of
the pa rty making the foregoing bid, that the bid is not made in the interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, or agent thereof to effectuate a collusive or sham bid.
NAME OF BIDDER
SIGNATURE OF BIDDER
ADDRESS OF BIDDER
CITY STATE ZIP
ALL SIGNATURES MUST BE WITNESSED BY NOTARY
(attach appropriate jurats)
BP-9
BID PROPOSAL
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
DECLARATION OF ELIGIBILITY TO CONTRACT
[Labor Code Section 1777.1; Public Contract Code Section 6109] The undersigned, a duly authorized representative of the contractor, certifies and declares that:
1. The undersigned contractor is aware of Sections 1777.1 and 1777.7 of the California Labor Code, which prohibit a contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time.
2. The undersigned contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of Sections 1771.1 or 1777.7 of the California Labor Code or any other provision of law.
3. The undersigned contractor is aware of California Public Contract Code Section 6109, which states:
“(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code.” “(b) Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the awarding body. The contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.”
4. The undersigned contractor has investigated the eligibility of each and every subcontractor the undersigned contractor intends to use on this public works project, and has determined that none of them are ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771.1 or 1777.7 of the Labor Code, or any other provision of law.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this ______ day of _________, 20 _, a t _________ _______ ________ ( place of execution),
California__________.
Si
gnature: ____________________________ Name: _________________________________ Tit
le: ________________________________ Company: ______________________________ BP-10
BID PROPOSAL
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
DESIGNATION OF SUBCONTRACTORS
I
n compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100- 4113 of the Public Contract Code of the State of California, and any amendments thereto, each bidder shall set forth below the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the prime contractor's total bid, and shall further set forth the portion of the work which will be done by each subcontractor. Only one subcontractor for each such portion shall be listed.
I
f the contractor fails to specify a subcontractor for any portion of the work to be performed under the contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth.
S
ubletting or subcontracting of any portion of the work to which subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the legislative body of the City.
Portion
of
Work % Subcontractor's Name & Address
Type of
Work
State
License
Number Class
D.I.R.
Number
Not more than _____%.
BP-11
BID PROPOSAL
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
CONSTRUCTION PROJECT REFERENCE
In o
rder to evaluate your background and experience more fully for the project herein proposed, please submit a list of Public Works and/or similar construction projects completed or in progress within the last three (3) years. Failure to provide this information may constitute grounds for rejection of your bid as non-responsive.
Number of years as a contractor in construction work of this type:
Three p
rojects of this type recently completed:
1. Name (Firm/Agency):
Address:
Contact Person: Telephone No.:
Title of Project:
Project Location:
Date of Completion: Contract Amount: $
2. Name (Firm/Agency):
Address:
Contact Person: Telephone No.:
Title of Project:
Project Location:
Date of Completion: Contract Amount: $
3. Name (Firm/Agency):
Address:
Contact Person: Telephone No.:
Title of Project:
Project Location:
Date of Completion: Contract Amount: $
NO
TE: If requested by the City, the bidder shall furnish a certified financial statement, references, and other information sufficiently comprehensive to permit an appraisal of his current financial condition.
Bidder's Signature
BP-12
BID PROPOSAL
PRE
VENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS
As
suppliers of goods or services to the City, the firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all applicable federal, state, and local directives, and executive orders regarding non -discrimination in employment; and that it agrees to pursue positively and aggressively the principle of equal opportunity in employment.
We ag
ree specifically:
1. To es
tablish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels.
2. To c
ommunicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large.
3. To tak
e affirmative steps to hire minority employees within the company.
FIRM
TITLE OF PERSON SIGNING
SIGNATURE
DATE
Pl
ease include any additional information available regarding equal opportunity employment programs now in effect within your company:
BP-13
BID PROPOSAL
PRE
VENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(BEF
ORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE) The Cont
ractor shall not perform Work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or State law providing for the debarment of contractors from public works. The Contractor and Subcontractors shall not be debarred or suspended throughout the duration of the Contract pursuant to Labor Code Section 1777.1 or any other federal or State law providing for the debarment of contractors from public works. If the Contractor or any Subcontractor becomes debarred or suspended during the duration of the Project, the Contractor shall immediately notify the City.
1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
a. Ar
e not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;
b. Hav
e not within a 5 -year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property;
c. Ar
e not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph 1b of this certification; and d. Hav
e not within a 5-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.
2. Wher
e the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
Si
gnature: ____________________________ Name: _________________________________ Tit
le: ________________________________ Company: ______________________________ BP-14
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(Continued)
INS
TRUCTIONS FOR CERTIFICATION
1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction.
However, failure of the prospective primary participant to furnish a certification or an explanation shal l disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.
4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is submitted for assistance in obtaining a copy of those regulations (13 CFR Part 145).
6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-- Lower Tier Covered Transactions," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the ineligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, BP-15
debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.
BP-16
CONTRACT DOCUMENTS (CD)
PREVE
NTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
T
o be Submitted
within twenty-one (21) calendar days
A
FTER
Award of Contract
CONTRACT DOCUMENT
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
AGREEMENT
THIS AGREEMENT, made and entered into this day of , 20 , by and between CITY OF GARDENA in the State of California, hereinafter referred to as “CITY” and , hereinafter referred to as “CONTRACTOR.”
The City and the Contractor mutually agree as follows:
ARTICLE I.
THE PROJECT
For and in consideration of the mutual promises set forth herein, Contractor agrees to perform and complete in a good and workmanlike manner all work required by the Contract Documents for the Preventative Maintenance and Repair Services for Heating, Ventilating, and Air Conditioning Systems, which is described as follows:
Tit
le: PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
Sai
d work shall be performed in accordance with the Plans, Specifications and other Contract Documents, all of which are referenced in Article III hereof and incorporated herein as though fully set forth. Contractor shall furnish at its own expense all labor, materials, equipment and services necessary therefor, except such labor, materials, equipment and services as are provided in the Contract Documents to be furnished by City.
ARTICLE II.
CONTRACT SUM AND PAYMENT
For performing and completing the work in accordance with the Contract Documents, City shall pay Contractor, in full compensation therefor, the contract sum set forth in the Bidding Schedule.
Said sum shall constitute payment in full for all work performed hereunder, including, without limitation, all labor, materials, equipment, tools and services used or incorporated in the work, supervision, administration, overhead, expenses and any and all other things required, furnished or incurred for completion of the work as specified in the Contract Documents. City shall make payments to Contractor on account of the contract sum at the time, in the manner, and upon the conditions specified in the Contract Documents.
ARTICLE III.
CONTRACT DOCUMENTS
The Contract Documents, which constitute the entire agreement between the City and the Contractor, are enumerated as follows: Proposal Documents, including the Notice Inviting Bids, Instructions to Bidders, Bidding Schedule, Bidder's Declaration, Designation of Subcontractors, Bidder's Assurance, and Fair Employment Practices documents; this Agreement; Standard Specifications; Special Provisions; Technical Provisions; Drawings; Plans; and all addenda CD-2
is
sued prior to and all modifications issued after the execution of this Agreement. These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.
ARTICLE IV.
EFFECTIVE DATE
This Agreement shall become effective and commence as of the date set forth below on which the last of the parties, whether City or Contractor, executes said Agreement.
IN
WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized.
CIT
Y CONTRACTOR
By: By:
MAYOR ( Sign) Sign / Title
Date: Date:
SEAL
Attest: Atte st: (Contractor)
By:
CITY CLERK ( Sign) By:
Sig n / Title
Date: Dat e:
APPR
OVED AS TO FORM:
By:
CITY ATTORNEY (Sign)
Date:
CD-3
CONTRACT DOCUMENT
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
WORKER'S COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of the Contract.
DATED:
CONTRACTOR
By
Si gnature
Tit le
ATT
EST:
By
Si gnature
Tit le
CD-4
CONTRACT DOCUMENT
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT
AND WAIVER OF SUBROGATION AND CONTRIBUTION
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Gardena and its respective elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the above- referenced contract, agreement, license, or permit (the “Agreement”) or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedi es which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.
Indemnitor shall pay Indemnitees for any attorney fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b) the contracting public agency’s active negligence to the limited extent that the underlying Agreement is subject to Civil Code 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees.
Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees.
In the event there is more than one person or entity named in the Agreement as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several. “Indemnitor”
Company/Contractor
Name & Title
Signature & Date
CD-5
CONTRACT DOCUMENT
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
INSURANCE
CER
TIFICATION OF INSURANCE (COI) SHALL BE SUBMITTED BY THE CONTRACTOR
1. COM
MENCEMENT OF WORK. Contractor shall not be authorized to commence Work under this Contract until it has obtained approved insurance. Before beginning Work hereunder, during the entire period of this Contract, for any extensions hereto, and for periods after the end of this Contract as may be indicated below, Contractor must have and maintain in place not less than the insurance coverages required in this Section at his sole cost and expense. Contractor’s insurance shall comply with all items specified by this Contract. Any subcontractors shall be subject to all of the requirements of this Section and Contractor shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work.
Alternatively, Contractor’s insurance may cover all subcontractors. The insurance requirements are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by Contractor under this Contract.
2. INS
URANCE COMPANY REQUIREMENTS. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.
3. COV
ERAGES, LIMITS AND POLICY REQUIREMENTS. Contractor shall maintain the types of coverages indicated below:
4. COM
PREHENSIVE GENERAL LIABILITY INSURANCE. A policy of compr ehensive general liability insurance written on a per occurrence basis in an amount not less than either one million dollars ($1,000,000) per occurrence or two million dollars ($2,000,000) aggregate.
5. COM
MERCIAL AUTO LIABILITY INSURANCE. A policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting City. The minimum auto insurance coverage shall be one million dollars ($1,000,000) combined single limit per accident.
6. WO
RKER’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE. A policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars ($1,000,000) per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.
In ac
cordance with the provisions of section 1860 of the California Labor Code, CD-6
Cont
ractor's attention is directed to the requirement that in accordance with the provisions of section 3700 of the California Labor Code, Contractor and every subcontractor will be required to secure the payment of compensation of his or her employees, or obtain a certificate of consent to self-insurance by the Director of Industrial Relations in accordance with the requirements of Section 3700 of the California Labor Code.
In ac
cordance with the provisions of section 1861 of the California Labor Code, Contractor shall sign and file with the awarding body the following certification prior to performing any work on the Project:
"I
am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."
7. PO
LICY REQUIREMENTS. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
(i) C
ity and its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy as respects liabilities arising out of the performance of any work done under the Contract.
(ii) The i
nsurer shall agree to provide City with thirty (30) days prior written notice, return receipt requested, of any cancellation, non-renewal or material change in coverage. (iii) For
any claims with respect to the Project covered by this Contract, Contractor’s insurance coverage shall be primary insurance as respects City and its elected and appointed officers, employees, agents and volunteers. Any insurance or self- insurance maintained by City and its elected and appointed officers, employees, agents and volunteers shall be excess of Contractor’s insurance and shall not contribute with it.
(iv
) The policy shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company’s liability.
8. COURS
E OF CONSTRUCTION INSURANCE. Contractor shall provide course of construction insurance covering for “all risks” of loss in the amount of the completed value of the Work. The City shall be named as a loss payee and the insurer shall waive all rights of subrogation against the City. This policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled until thirty (30) days written notice, return receipt requested, is mailed to the City. Course of Construction Insurance may be provided for each separate Phase.
9. ADDI
TIONAL REQUIREMENTS. The procuring of required insurance shall not be construed to limit Contractor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Contract. City shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes CD-7
wi
thin sixty (60) days of receipt of such notice, Contractor shall be deemed in default hereunder.
10. DEDUCT
IBLES. Any deductible or self-insured retentions must be declared to and approved by City. Contractor shall guarantee that, at the option of the City, either: the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Contractor); or Contractor shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses in the amount of any deductibles or self-insured retentions.
11. VE
RIFICATION OF COMPLIANCE. Contractor shall furnish City with the required endorsements attached hereto. All documents are to be received and approved by City before Work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Contract, Contractor shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Contractor shall provide full copies of any requested policies to City within three (3) days of any such request by City.
12. TE
RMINATION FOR LACK OF REQUIRED COVERAGE. If Contractor, for any reason, fails to have in place, at all times during the term of this Contract, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Contractor’s expense and/or terminate this Contract. Contractor shall indemnify, defend and hold harmless City and its elected and appointed officers, employees, agents and volunteers from any claim resulting from failure of either Contractor or any subcontractor to take out or maintain any insurance required by this Contract.
13. EQU
IPMENT COVERAGE. Any policy or policies of insurance Contractor or his subcontractors elect to carry as insurance against loss or damage to construction equipment and tools or other personal property shall include a provision waiving the insurer’s right of subrogation against City.
CD-8
Facility Name Facility Address Area/Location Unit Manufacturer Model# City Hall 1700 W 162nd Street Exterior Chiller/Wtr Smardt Turbo Coil SAA054-2BG6-2A4E City Hall 1700 W 162nd Street w/basement AHU#3 Carrier 40RMS012-<01YC City Hall 1700 W 162nd Street w/basement AHU#66 Air Zone HMZ-21FC City Hall 1700 W 162nd Street w/basement AHU#67 Air Zone HMZ-10FC City Hall 1700 W 162nd Street e/basement AHU#64 Air Zone HMZ-21FC City Hall 1700 W 162nd Street e/basement AHU#65 Air Zone HMZ-10FC City Hall 1700 W 162nd Street IT Storage room Split Unit/Evap Carrier City Hall 1700 W 162nd Street IT Storage room Fan Coil BDP/Carrier 505C060CVHFC City Hall 1700 W 162nd Street IT Storage room Condensor Carrier 38HDC060621 City Hall 1700 W 162nd Street Finance Lunch Rm Split Unit/Evap Carrier City Hall 1700 W 162nd Street Finance Lunch Rm Fan Coil Carrier 517GNS042000ACPF City Hall 1700 W 162nd Street Finance Lunch Rm Condensor Payne 691ANXD42000AAAA City Hall 1700 W 162nd Street w/basement Boiler Raypak H8-0992B City Hall 1700 W 162nd Street Wienman 5882
City Hall 1700 W 162nd Street
City Hall 1700 W 162nd Street w/basement Air Comp Quincy QTS1QCB City Hall 1700 W 162nd Street w/basement Air Dryer Deltec AIRDRY0002 City Hall 1700 W 162nd Street w/basement Air Dryer Hankison 0302A-1-8307-15-01N City Hall 1700 W 162nd Street West Basement Ex Fan #73 GE 5KC49GN0022AX City Hall 1700 W 162nd Street Basement Pneu Multizone Cntrl Drayer Hansen SLPSY20001 City Hall 1700 W 162nd Street Basement Pneu Multizone Cntrl Honeywell SLPSY20001 City Hall 1700 W 162nd Street Pneu PRV Honeywell PP901
City Hall 1700 W 162nd Street Basement Boiler Room Pneu Boiler Reset Honeywell RP920 City Hall 1700 W 162nd Street Basement Pneu Damp/Act Honeywell MP909A City Hall 1700 W 162nd Street Pneu CW Valve Cntrl Honeywell VLVPN0003 City Hall 1700 W 162nd Street Pneu HW Valve Cntrl Honeywell VLVPN0001 City Hall 1700 W 162nd Street Pneu Stat Honeywell TP970A City Hall 1700 W 162nd Street Pump Control LeeSon C145T34FK38A Police Department 1718 W 162nd Street s/basement AHU#1 Drayer Hansen FZ212 Police Department 1718 W 162nd Street s/basement AHU#2 Drayer Hansen FZ210 Police Department 1718 W 162nd Street Penthouse/Jail AHU#1 (??AHU#3?) Magic Air HBB16ABAAH1H6AC2AAABM City of Gardena
EXHIBIT 1: EQUIPMENT LIST
Boiler Controls HW Pump
Boiler Controls Recalc Pump
Facility Name Facility Address Area/Location Unit Manufacturer Model# Police Department 1718 W 162nd Street Lobby AHU#2 (??AHU#4?) Drayer Hansen FZ212 Police Department 1718 W 162nd Street s/basement Boiler Raypak H3-0902B Police Department 1718 W 162nd Street s/basement Boiler HW Pump Raypak S55JXDYE-2681 Police Department 1718 W 162nd Street s/basement Air Comp Quincy QC005036 Police Department 1718 W 162nd Street Exterior RTU's Unit#1 Carrier 50TCQA06A2A6A0A0A0 Police Department 1718 W 162nd Street Exterior RTU's Unit#2 Carrier 50TCQA05A2A6A0A0A0 Police Department 1718 W 162nd Street Police Records RTU-Fan Coil Payne Police Department 1718 W 162nd Street Police Records Evap Fan Coil Payne FC4DNF042 Police Department 1718 W 162nd Street Police Records Condensor Payne PH13NR042.C Police Department 1718 W 162nd Street Interior IT Room Split Unit Mitsubishi Police Department 1718 W 162nd Street Interior IT Room Evap Fan Coil Mitsubishi PKA-A36KA4 Police Department 1718 W 162nd Street Interior IT Room Condensor Mitsubishi PUYA36MHA4 Police Department 1718 W 162nd Street Radio Rm Ext, Garage Split Unit Carrier 38HDF0103 Police Department 1718 W 162nd Street Radio Rm Ext, Garage Evap Fan Coil Carrier 40QNC030 Police Department 1718 W 162nd Street s/basement Air Dryer Deltec Unknown Police Department 1718 W 162nd Street basement Air Dryer Hankison Unknown Police Department 1718 W 162nd Street basement Pneu Control Panel Honeywell AP920 Police Department 1718 W 162nd Street Roof Pneu Multizone Cntrl Honeywell SLPSYS0001 Police Department 1718 W 162nd Street Pneu PRV Honeywell PRVPN0001 Police Department 1718 W 162nd Street Basement Boiler Room Pneu Boiler Reset Honeywell RSETPM0001 Police Department 1718 W 162nd Street Pneu Damp/Act Honeywell MP909A Police Department 1718 W 162nd Street Pneu Valve Controls Honeywell TP970A Police Department 1718 W 162nd Street Basement Pump Control Reliance P21F604A Police Department 1718 W 162nd Street Exterior Trailer Units R-Pkg Units Unknown Unknown Police Department 1718 W 162nd Street Exterior Trailer Units R-Pkg Units Unknown Unknown Police Department 1718 W 162nd Street Exterior Trailer Units R-Pkg Units Unknown Unknown Police Department 1718 W 162nd Street Exterior Trailer Units R-Pkg Units Unknown Unknown Police Department 1718 W 162nd Street Exterior Trailer Units R-Pkg Units Unknown Unknown Police Department 1718 W 162nd Street Exterior Trailer Units R-Pkg Units Unknown Unknown Police Department 1719 W 162nd Street Exhaust Fans Dayton 06B120004 Police Department 1720 W 162nd Street Exhaust Fans Dayton 06C21522 City of Gardena
EXHIBIT 1: EQUIPMENT LIST
Facility Name Facility Address Area/Location Unit Manufacturer Model# Police Department 1721 W 162nd Street Exhaust Fans Dayton 06B12003 Police Department 1722 W 162nd Street Exhaust Fans
Police Department 1718 W 162nd Street Jail Ex Fan BCRD240D3G5Bi Nakaoka Comm. C. 1670 W 162nd Street Int Mech Room AHU Air Dyne RMG-5 Nakaoka Comm. C. 1670 W 162nd Street Int Mech Room Heater #1 Reznor HX350E-8 Nakaoka Comm. C. 1670 W 162nd Street Int Mech Room Heater #1 Reznor HX350E-8 Nakaoka Comm. C. 1670 W 162nd Street Ext Mech Room Pkg Units Carrier 38AE044-610 Nakaoka Comm. C. 1670 W 162nd Street Ext Mech Room RTU 1 Carrier HJD025-G6910A Nakaoka Comm. C. 1670 W 162nd Street Ext Mech Room RTU 1 Carrier HJD025-G6910A Nakaoka Comm. C. 1670 W 162nd Street Ext Mech Room RTU 2 Carrier 48HJD017-G691QA Nakaoka Comm. C. 1670 W 162nd Street Ext Mech Room RTU 2 Carrier 48HJD017-G691QA Nakaoka Comm. C. 1670 W 162nd Street Roof Top Pkg Unit #1 Payne Day 542GEX060 Nakaoka Comm. C. 1670 W 162nd Street Roof Top Pkg Unit #2 Payne Day 542GEX036 Nakaoka Comm. C. 1670 W 162nd Street Kitchen Stove fan/vent Unknown cannot read Human Services 1651 W 162nd Street Roof Top E Pkg Unit #1 Carrier 48HJL006-B641 Human Services 1651 W 162nd Street Roof Top Middle Pkg Unit #2 Carrier 48HJL006-B641 Human Services 1651 W 162nd Street Roof Top W Pkg Unit #3 Carrier 48HJM004-B541 Rush Gym 1651 W 162nd Street Roof Top RTU #1 Carrier 48HJD008-B641 Rush Gym 1651 W 162nd Street Roof Top RTU #2 Carrier 48HJD008-B641 Rush Gym 1651 W 162nd Street Roof Top RTU #3 Carrier 48HJD008-B641 Rush Gym 1651 W 162nd Street Roof Top RTU #4 Carrier 48HJD008-B641 Rush Gym 1651 W 162nd Street Roof Top RTU #5 Carrier 48HJD008-B641 Rush Gym 1651 W 162nd Street Roof Top RTU #6 Carrier 48HJD008-B641 Rush Gym 1651 W 162nd Street Pool Boiler Raypak unknown Public Works 1717 W 162nd Street Roof Top RTU 1 Carrier 48DKD024 Public Works 1717 W 162nd Street Roof Top RTU 1a Carrier 48DKD024 Public Works 1717 W 162nd Street Admin Bldg Boiler Raypak M3-0302 Public Works 1717 W 162nd Street Admin Bldg Air Comp Curtis 35F4cd Public Works 1717 W 162nd Street Roof Pump Control Paco 0-12707-13001-243 Public Works 1717 W 162nd Street Signal Street Office Unit #1 Fan Coil Carrier 58PAV045-08 Public Works 1717 W 162nd Street Signal Street Office Condensor Carrier 38HDC024331 City of Gardena
EXHIBIT 1: EQUIPMENT LIST
Facility Name Facility Address Area/Location Unit Manufacturer Model# Public Works 1717 W 162nd Street Bldg Office, 2nd Flr Unit #2 Fan Coil Carrier 58PAV045-08 Public Works 1717 W 162nd Street Bldg Office, 2nd Flr Condensor Carrier 38HC024331 Rowley Gym 13220 S 132nd Street Roof Top Unit #1 BDP/Carrier 579EEW180270ABHB Rowley Gym 13220 S 132nd Street Roof Top Unit #1a same 579EEW180270ABHB Rowley Gym 13220 S 132nd Street Roof Top Unit #1b same 579EEW180270ABHB Rowley Gym 13220 S 132nd Street Roof Top Unit #1c same 579EEW180270ABHB Rowley Gym 13220 S 132nd Street Roof Top Unit #2 BDP/Carrier 579EEW180270ABHB Rowley Gym 13220 S 132nd Street Roof Top Unit #2a BDP/Carrier 579EEW180270ABHB Rowley Gym 13220 S 132nd Street Roof Top Unit #2b BDP/Carrier 579EEW180270ABHB Rowley Gym 13220 S 132nd Street Roof Top Unit #2C BDP/Carrier 579EEW180270ABHB Rowley Gym 13220 S 132nd Street Roof Top Unit #3 BDP/Carrier 580CEV120180ABCA Rowley Gym 13220 S 132nd Street Roof Ex Fan #1 Unknown EXFAN0001 Rowley Gym 13220 S 132nd Street Roof Ex Fan #2 Unknown EXFAN0002 Rowley Auditorium 13220 S 132nd Street Mechanical Room Unit #2 Evap Fan Coil Trane TWE090A100EI Rowley Auditorium 13220 S 132nd Street Mechanical Room Condensor Trane TWA090A300FE Justin Plaza 16206 Western Ave Suite A Heat Pump Carrier 50YQ030310 Justin Plaza 16206 Western Ave Sutie E Heat Pump Carrier 50YQ042310 Justin Plaza 16206 Western Ave Suite F Heat Pump Carrier 50YQ042310 Justin Plaza 16206 Western Ave Suite G Heat Pump Carrier 50YQ042310 Justin Plaza 16206 Western Ave
PD Gun Range 1220 W 170th Street 3 Fans
City of Gardena
EXHIBIT 1: EQUIPMENT LIST
City of Gardena
EXHIBIT 2: HVAC FILTER LIST
Facility: City Hall
Area/Location Unit Electrical Control Filter Size Belt Size West Basement AHU # 3 South Wall 6 / 20 x 20 x 2 A 36 West Basement AHU # 66 West Wall # 66 9 / 20 x 20 x 2 B 47 West Basement AHU # 67 West Wall # 67 16 / 20 x 20 x 2 ( 2 ) B 64 IT / Storage Room 2 / 16 x 25 x 2
West Basement Exhaust Fan South Wall A 32
West Basement Air Compressor Panel - CE - # 12 A 49
East Basement AHU # 64 South Wall # 64 18 / 20 x 20 x 2 East Basement AHU # 65 South Wall # 64 7 / 20 x 20 x 2 Finance Lunch Room 1 / Washable
City of Gardena
EXHIBIT 2: HVAC FILTER LIST
Facility:Police Department
Area/Location Unit Electrical Control Filter Size Belt Size South Basement AHU # 1 - Zone 68 9 / 20 x 20 x 2
South Basement AHU # 2 - Zone 69 6 / 20 x 20 x 2
South Basement Air Compressor AX 51
South Basement Exhaust Fan 4L340
Penthouse Mechanical Jail AHU # 4 - Zone # 71 Unit Disconnect 9 / 20 x 20 x 2 ( 2 ) A 59 Penthouse Mechanical 6 / Pleets
Penthouse Mechanical Lobby AHU # 3 - Zone # 71 Unit Disconnect 2 / 20 x 20 x 2 A 44 Roof Top AC Unit # 1 - Chief Office Unit Disconnect 4 / 16 x 16 x 2 AX 43 Roof Top AC Unit # 2 - Report Writing RoomUnit Disconnect 2 / 16 x 25 x 2 AX 39 Police Records Unit Disconnect 1 / 20 x 24 x 1
Interior IT Room Washable
Exterior Service Garage Washable
Exterior Trailer Units Unit Disconnect 6 / 16 x 30 x 1
City of Gardena
EXHIBIT 2: HVAC FILTER LIST
Facility:Nakaoka Comm. Center
Area/Location Unit Electrical Control Filter Size Belt Size Interior Mechanical Room North Wall 8 / 24 x 24 x 2
Auditorium EAST Unit Disconnect 4 / 16 x 20 x 2 BX 54
Auditorium WEST Unit Disconnect 4 / 2 x 20 x 2 BX 50
Kitchen Blower Motor Switch 4 / Washable
Roof Top Package Unit #1 Room F Unit Disconnect 1 / 20 x 25 x 1 Roof Top Package Unit #2 Room G Unit Disconnect 2 / 20 x 20 x 1 City of Gardena
EXHIBIT 2: HVAC FILTER LIST
Facility:Human Services
Area/Location Unit Electrical Control Filter Size Belt Size Roof Top Unit # 1 Main Office Area Unit Disconnect 2 / 16 x 25 x 2 A - 39 Roof Top Unit # 2 S/E Office Area Unit Disconnect 2 / 16 x 25 x 2 A - 39 Roof Top Unit # 3 N/E Office Area Unit Disconnect 2 / 16 x 25 x 2 A - 39 City of Gardena
EXHIBIT 2: HVAC FILTER LIST
Facility:Rush Gym
Area/Location Unit Electrical Control Filter Size Belt Size Roof Top Unit Disconnect 4 / 16 x 20 x 2 A-48
Roof Top Unit Disconnect 4 / 16 x 20 x 2 A-48
Roof Top Unit Disconnect 4 / 16 x 20 x 2 A-48
Roof Top Unit Disconnect 4 / 16 x 20 x 2 A-48
Roof Top Unit Disconnect 4 / 16 x 20 x 2 A-48
Roof Top Unit Disconnect 4 / 16 x 20 x 2 A-48
City of Gardena
EXHIBIT 2: HVAC FILTER LIST
Facility:Public Works
Area/Location Unit Electrical Control Filter Size Belt Size Roof Top Unit Disconnect 2 / 18 x 24 x 2 ( 3 ) 3VX - 850 Roof Top 4 / 24 x 24 x 2 ( 3 ) 2L398G
Rear Garage/Yard Unit #1 Unit Disconnect 1 / 16 x 20 x 1 Rear Garage/Yard Unit #2 Unit Disconnect 1 / 16 x 20 x 1 Lunch Room Unit Disconnect 1 / 14 X 24 X 1
City of Gardena
EXHIBIT 2: HVAC FILTER LIST
Facility:Rowley Gymnasium
Area/Location Unit Electrical Control Filter Size Belt Size Roof Top Gymnasium Unit #1 Unit Disconnect 1 / 16 x 20 x 2 A - 43 Roof Top Gymnasium Unit #2 Unit Disconnect 2 / 16 x 25 x 2 A - 44 Roof Top 2 / 20 x 25 x 2
Roof Top 1 / 20 x 20 x 2
Gym Office Unit Disconnect 1 / Pleet A - 48
City of Gardena
EXHIBIT 2: HVAC FILTER LIST
Facility: Rowley Auditorium
Area/Location Unit Electrical Control Filter Size Belt Size Mechanical Room Unit # 1 Split System Unit Disconnect 3 / 16 x 25 x 2 A - 48 City of Gardena
EXHIBIT 2: HVAC FILTER LIST
Facility: Justin Plaza
Area/Location Unit Electrical Control Filter Size Belt Size Suite # A Unit Disconnect 1 / 16 x 20 x 1
Suite # B
Suite # C
Suite # D
Suite # E Unit Disconnect 1 / 14 x 24 x 1
Suite # F Unit Disconnect 1 / 14 x 24 x 1
Suite # G Unit Disconnect 1 / 14 x 24 x 1
REQUEST FOR PROPOSAL
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS SERVICES ADDENDUM NO. 1
REVISIONS/CLARIFICATIONS TO THE REQUEST FOR PROPOSAL:
1. The proposal deadline has been extended from 4 PM on Thursday, September 8, 2022 to 4 PM on Thursday, September 15, 2022.
2. Revised Scope:
Facility Facility Address
City Hall 1700 W 162nd Street
Police Department 1718 W 162nd Street
Nakaoka Community Center 1670 W 162nd Street
Human Services 1651 W 162nd Street
Rush Gym 1651 W 162nd Street
Public Works 1717 W 162nd Street
Justin Plaza 162nd Street and Western Avenue
Johnson Park 1200 W 170th Street
Rowley Park 13220 Van Ness Avenue
Mas Fukai Park 15800 Brighton Avenue
Bell Park 14708 Halldale Avenue
Freeman Park 2100 W 154th Place
Thornburg Park 2400 W 149th Street
3. Replace the Bid Schedule with enclosed and Revised Bid Schedule (8/30/2022), Addendum No. 1.
4. Provide details of all services provided in the monthly invoice.
5. Revised Scope (m) – The Contractor shall remove all and any unused tools, equipment, and surplus materials from the work site upon completion of the work and leave the work site in the same cleanliness and condition as it was upon arrival.
6. Revised Contractor Qualifications (iv) – Contractor shall comply with all security and access control procedures. Contractor shall be responsible for any keys or access control cards issued to them per City policy. If keys are issued, they shall not be duplicated.
7. Revised HVAC Equipment and Building Automation System Preventative Maintenance (g) – 30-day schedule: Justin Plaza, Public Works Breakroom and Public Works back offices
8. Following “Exhibit 3: Heater inventory at City Parks” to be amended:
Facility Name Location Inventory
Johnson Park 1200 W 170th Street 2 Gas Wall Units
Mas Fukai Park 15800 Brighton Avenue 3 Gas Wall Units
Freeman Park 2100 W 154th Street 2 Electric Units
Bell Park 14708 Halldale Avenue 2 Gas Wall Units
Thornburg Park 2400 W 149th Street 3 Gas Wall Units
Rowley Park 13220 S Van Ness Avenue 1 Electric and 1 Gas Wall Unit
9. Request for Proposal is only for preventative maintenance. Anything outside the scope will be optional services as specified under “SCOPE” and “Service Contract Performance Objective”. a. SCOPE
The City of Gardena seeks bids from qualified HVAC contractors for the purpose of providing preventative maintenance, serving and repairing for Heating, Ventilating, and Air Conditioning systems located in the City of Gardena. b. Service Contract Performance Objective:
Apply preventative maintenance procedures to reduce chances of premature equipment failures.
10. Heaters will be serviced twice a year.
END OF ADDENDUM NO. 1
BP-1 Revised 8/30/2022 REVISED BID SCHEDULE (8/30/2022)
The undersigned, having examined the proposed Contract Documents titled:
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS
and having visited the sites and examined the conditions affecting the work, hereby proposes and agrees to furnish all labor, materials, equipment, and appliances, and to perform operations necessary to complete the work as required by said proposed Contract Documents and itemized bid schedule below. All work shall be performed on a yearly rotation among the various City of Gardena facilities. Refer to “Greenbook” Standard Specifications for Public Works Construction 2021 edition, Section 6-3, for the additional details. City’s fiscal year begins on July 1st and ends on June 30th.
Year One (1) – Maintenance Services
Facility/Address Freq. Unit Price Total
City Hall
1700 W 162nd Street 90-day $ $
Police Department
1718 W 162nd Street 90-day $ $
Nakaoka Community Center
1670 162nd Street 60-day $ $
Human Services
1651 W 162nd Street 90-day $ $
Rush Gym
1651 W 162nd Street 90-day $ $
Public Works
1717 W 162nd Street 30-day $ $
Justin Plaza
162nd Street and Western Ave 30-day $ $
Johnson Park
1200 W 170th Street 90-day $ $
Rowley Park
13220 Van Ness Avenue 90-day $ $
Mas Fukai Park
15800 Brighton Avenue 90-day $ $
Bell Park
14708 Halldale Avenue 90-day $ $
Freeman Park
2100 W 154th Place 90-day $ $
Thornburg Park
2400 W 149th Street 90-day $ $
YEAR ONE (1) MAINTENANCE SERVICE TOTAL
BP-2 Revised 8/30/2022 Year Two (2) – Maintenance Services
Facility/Address Freq. Unit Price Total
City Hall
1700 W 162nd Street 90-day $ $
Police Department
1718 W 162nd Street 90-day $ $
Nakaoka Community Center
1670 162nd Street 60-day $ $
Human Services
1651 W 162nd Street 90-day $ $
Rush Gym
1651 W 162nd Street 90-day $ $
Public Works
1717 W 162nd Street 30-day $ $
Justin Plaza
162nd Street and Western Ave 30-day $ $
Johnson Park
1200 W 170th Street 90-day $ $
Rowley Park
13220 Van Ness Avenue 90-day $ $
Mas Fukai Park
15800 Brighton Avenue 90-day $ $
Bell Park
14708 Halldale Avenue 90-day $ $
Freeman Park
2100 W 154th Place 90-day $ $
Thornburg Park
2400 W 149th Street 90-day $ $
YEAR TWO (2) MAINTENANCE SERVICE TOTAL
BP-3 Revised 8/30/2022 Year Three (3) – Maintenance Services
Facility/Address Freq. Unit Price Total
City Hall
1700 W 162nd Street 90-day $ $
Police Department
1718 W 162nd Street 90-day $ $
Nakaoka Community Center
1670 162nd Street 60-day $ $
Human Services
1651 W 162nd Street 90-day $ $
Rush Gym
1651 W 162nd Street 90-day $ $
Public Works
1717 W 162nd Street 30-day $ $
Justin Plaza
162nd Street and Western Ave 30-day $ $
Johnson Park
1200 W 170th Street 90-day $ $
Rowley Park
13220 Van Ness Avenue 90-day $ $
Mas Fukai Park
15800 Brighton Avenue 90-day $ $
Bell Park
14708 Halldale Avenue 90-day $ $
Freeman Park
2100 W 154th Place 90-day $ $
Thornburg Park
2400 W 149th Street 90-day $ $
YEAR THREE (3) MAINTENANCE SERVICE TOTAL
BP-4 Revised 8/30/2022 Year Four (4) – Optional Year Maintenance Services
Facility/Address Freq. Unit Price Total
City Hall
1700 W 162nd Street 90-day $ $
Police Department
1718 W 162nd Street 90-day $ $
Nakaoka Community Center
1670 162nd Street 60-day $ $
Human Services
1651 W 162nd Street 90-day $ $
Rush Gym
1651 W 162nd Street 90-day $ $
Public Works
1717 W 162nd Street 30-day $ $
Justin Plaza
162nd Street and Western Ave 30-day $ $
Johnson Park
1200 W 170th Street 90-day $ $
Rowley Park
13220 Van Ness Avenue 90-day $ $
Mas Fukai Park
15800 Brighton Avenue 90-day $ $
Bell Park
14708 Halldale Avenue 90-day $ $
Freeman Park
2100 W 154th Place 90-day $ $
Thornburg Park
2400 W 149th Street 90-day $ $
YEAR FOUR (4) OPIONAL YEAR MAINTENANCE SERVICE
TOTAL
BP-5 Revised 8/30/2022 Year Five (5) – Optional Year Maintenance Services
Facility/Address Freq. Unit Price Total
City Hall
1700 W 162nd Street 90-day $ $
Police Department
1718 W 162nd Street 90-day $ $
Nakaoka Community Center
1670 162nd Street 60-day $ $
Human Services
1651 W 162nd Street 90-day $ $
Rush Gym
1651 W 162nd Street 90-day $ $
Public Works
1717 W 162nd Street 30-day $ $
Justin Plaza
162nd Street and Western Ave 30-day $ $
Johnson Park
1200 W 170th Street 90-day $ $
Rowley Park
13220 Van Ness Avenue 90-day $ $
Mas Fukai Park
15800 Brighton Avenue 90-day $ $
Bell Park
14708 Halldale Avenue 90-day $ $
Freeman Park
2100 W 154th Place 90-day $ $
Thornburg Park
2400 W 149th Street 90-day $ $
YEAR FIVE (5) OPTIONAL YEAR MAINTENANCE SERVICE
TOTAL
Three Year Total Maintenance Services
THREE YEAR GRAND TOTAL (Year 1+ 2 + 3)
$
Three Year Total Maintenance Services +
Two Year Optional Total Maintenance Services
FIVE YEAR GRAND TOTAL (Year 1+2+3+4+5)
$
BP-6 Revised 8/30/2022 The Contract term is for a period of three years (36 months) for the preventative maintenance and repair of heating, ventilating, and air -conditioning systems and may be extended for two (2) additional years for good performance.
All work required and shown on this specification for which no price or item is listed on this proposal, it shall be understood that such work, equipment, labor, tools and materials shall be provided without extra charge, allowance or direct payment of any kind. Payment for performing such work or furnishing such equipment, labor, tools and materials shall be included in the above lump sum or unit bid prices and no additional compensation will be paid therefor.
The City will award the contract based on the Best Value (taking into consideration qualifications, experience, and costs).
Name of Bidder Signature of Bidder
REQUEST FOR PROPOSAL
HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS SERVICES ADDENDUM NO. 2
REVISIONS/CLARIFICATIONS TO THE REQUEST FOR PROPOSAL:
1. The air vent lead removal for the Police Department Gun Range is to be performed by a separate third-party Contractor. All other preventative maintenance including HEPA replacement and disposal shall be performed by Contractor since the range does not have a separate filtration system.
2. Preventative maintenance repairs for Johnson Park listed in Addendum No. 1 includes the Police Department Gun Range.
3. The estimated value of the current contract for HVAC services is approximately $106,000 annually.
4. Preventative maintenance repairs for the Rowley Park listed in Addendum No. 1 includes the gymnasium building.
END OF ADDENDUM NO. 2
NOTICE OF EXEMPTION
TO: Office of Planning & Research County Clerk / Registrar Recorder 1400 Tenth Street ATTN: Environmental Filings Clerk Sacramento, CA 95814 12400 East Imperial Highway, Room 1101 Norwalk, CA 90650
Project Title: Preventative Maintenance and Repair Services for HVAC.
Project Location (Specific): Various 13 city facilities: City Hall, PD, NCC, Human Services, Rush Gym, P.W., Justin Plaza, Johnson Park, Rowley Park, Mas Fukai Park, Bell Park, Freeman Park, & Thornburg Park.
Project Location (City): Gardena Location (County): Los Angeles County
Description of nature, purpose and beneficiaries of project:
On-going preventative maintenance
services for HVAC systems. Beneficiary: staff and general public _
Name of public agency approving project: City of Gardena
Name of person or agency carrying out project: City of Gardena
Exempt Status: (Check One)
Ministerial: (P.R.C. Sec. 21080[b][1]; Guidelines Sec. 15268) Declared Emergency: (P.R.C. Sec. 21080[b][3]; Guidelines Sec. 15269[a]) Emergency Project (P.R.C. Sec. 21080[b][4]; Guidelines Sec. 15269[b][c]) X Categorical Exemption: Section 15301 Class 1, Maintenance of Existing Facilities Other: Guidelines Sec. 15 301):
_______________________________________________________________________ Reason why project is exempt: Maintenance of existing facilities
Contact person: Kevin Kwak Telephone: 310-217-9643
If filed by applicant:
1. Attach certified document of exempting finding.
2. Has a notice of exemption been filed by the public agency approving the project? Yes No
Date received for filing:
Clint Osorio Date
Environmental Quality Officer
NOTE: Exempt from Dept. of Fish & Gam e Wildlife Fee in accordance with de minimis impact finding (735.5[c])
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 19.A
Section: COUNCIL ITEMS
Meeting Date: October 25, 2022
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Consideration of Establishing an Ad Hoc Committee to Provide Recommendations to the City Council on the Use of Grant Funds for the Gardena Boulevard Revitalization Program
COUNCIL ACTION REQUIRED:
Staff respectfully recommends that Council provide direction on establishing an Ad Hoc Committee.
RECOMMENDATION AND STAFF SUMMARY:
At the City Council Meeting held on October 11, 2022, staff received a Council directive to determine the feasibility of establishing an Ad Hoc Committee to receive input from the business community on the use of the $2M grant funds recently received for the Gardena Boulevard Revitalization Program.
Staff looked into other Cities that have established Ad Hoc Committees for various matters. It was determined that a common way of establishing an Ad Hoc Committee is having the City Council choose two members of the Council to serve as Committee Members. In addition, a staff member is usually assigned to provide administrative support but does not take part in discussions or formulating recommendations. An Ad Hoc Committee is normally given the responsibility of providing recommendations to the entire City Council after having conducted their research and discussions on the task or matters assigned to them by the Council. The Gardena Boulevard Revitalization Program is focused on incubating new small businesses and providing support to local businesses along Gardena Boulevard by providing programs such as façade improvements, minor capital upgrades, start-up costs, and other needed funding to support small businesses.
An Ad Hoc Committee may or may not conduct meetings in an open setting and may seek input from certain members of the community or with professionals approved by the Council to assist in their research. At the conclusion of their meetings, the Committee should be prepared to provide a full report to the City Council at a public meeting with their final findings and recommendations, as well as providing time for questions and answers from the entire City Council and the public. An Ad Hoc Committee is expected to be dissolved once its specific task has been completed.
In conclusion, staff respectfully recommends that Council provide direction on establishing an Ad Hoc Committee for the use of the $2M for the Gardena Boulevard Revitalization Program.
FINANCIAL IMPACT/COST:
Not Applicable
ATTACHMENTS:
APPROVED:
___________________________________
Clint Osorio, City Manager