City of Gardena
City Council Meeting
AGENDA TITLE: PUBLIC HEARING: PROPOSED SUBSTANTIAL AMENDMENT TO THE FISCAL YEAR 2021-2022 US DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT (HUD) ANNUAL ACTION PLAN TO ACCEPT
HOME - ARP FUNDING FROM THE AMERICAN RESCUE PLAN ACT
OF 2021 IN THE AMOUNT OF $1,040,280
HOME-ARP ALLOCATION PLAN
SUBSTANTIAL AMENDMENT TO FY 2021-2022 HUD ANNUAL
ALLOCATION PLAN - CDBG PROGRAM
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing on the proposed HOME-ARP Allocation Plan and Substantial Amendment to the FY 21-22 Annual Action Plan;
2. Approve the Substantial Amendment to the FY 2021- 2022 Annual Action Plan (Action Plan) to include the HOME-ARP Program ("HOME-ARP");
3. Authorize the City Manager, or his designee, to take all actions necessary or desirable to implement the HOME-ARP program.
BACKGROUND:
The American Rescue Plan Act of 2021 (ARP) appropriated $5 billion to communities across the U.S. to provide for the development of housing, supportive services, and shelter to individuals experiencing homelessness and other vulnerable populations. These funds were allocated by formula to jurisdictions that qualified for funding through the HOME Investment Partnership Program (HOME Program) from the U.S. Department of Housing and Urban Development (HUD).
This special round of funding is called the "HOME-ARP" program. In the past the City has elected not to accept its annual allocation of HOME funds in order to be able to access a larger HOME grant offered through the State of California Housing and Community Development Department (State HCD). Therefore, these HOME-ARP funds are a one--time grant with a deadline of 2030.
HOME-ARP Allocation Plan - The City of Gardena has been awarded $1,040,280 in HOME-ARP funding from HUD. In order to receive the HOME-ARP funds, the City must develop an allocation plan that will become part of the City's FY 2021-2022 HUD Annual Action Plan by substantial amendment. HOME-ARP funds can only be expended on eligible activities such as: the production or preservation of affordable housing, tenant-based rental assistance, and supportive services for individuals experiencing homelessness or at-risk of homelessness. Funding for this grant must be expended on eligible activities by 2030. Therefore, it is recommended that the City Council determine that this item is exempt under the California Environmental Quality Act ("CEQA") and adopt the substa ntial amendment to FY 2021- 2022 HUD Annual Action Plan to
AGENDA STAFF REPORT
include the Home-ARP Allocation Plan. The table shown below illustrated the activities and funding proposed in the HOME-ARP Plan.
HOME-ARP Funds
Program/Activity Funding Amount
1. Administration $ 156,042
2. Tenant-based Rental Assistance $ 400,000
3. Homeless Supportive Services $ 484,238
PUBLIC PARTICIPATION:
As part of the development of the HOME-ARP Plan, HUD requires each HOME-ARP Participating Jurisdiction to consult with agencies and service providers whose clientele include the HOME- ARP qualifying populations. Agencies that must, at a minimum, be consulted include the Continuum of Care serving the jurisdicti on’s geographic area, homeless and domestic violence service providers, veterans’ groups, public housing agencies (PHAs), public agencies that address the needs of the qualifying populations, and public or private organizations that address fair housing, civil rights, and the needs of persons with disabilities. States are not required to consult with all Continuums of Care or PHAs in their jurisdiction.
HUD also requires that each Participating Jurisd iction provide opportunities for the public to comment on the proposed Allocation Plan, including the amount of HOME-ARP funds that will be received and the range of activities that the state may undertake. To ensure broad input into the HOME-ARP Allocation Plan from stakeholders and the public, the City engaged in consultation with stakeholders and the public, including virtual consultation sessions, direct contact with HUD- required organizations that did not participate in a virtual session, a 30-day public comment period, a survey of stakeholders, a survey of the community, and a public hearing.
Stakeholder Consultation
The City of Gardena consulted with representatives from multiple agencies, groups, and organizations involved in assisting those experiencing homelessness, addressing homelessness, and the provision of services to qualifying populations in preparing this HOME-ARP Allocation Plan.
The City of Gardena published an online survey for stakeholders and the community on January 6, 2023, and closed on January 22, 2023. The community survey was reopened on February 7, 2023, and closed on February 14, 2023 to allow more community members to participate in the survey. A public hearing is being held March 28, 2023. To ensure broad input in the stakeholder and community survey, the Homeless Coordinator emailed stakeholders in January 2023 to notify them the survey was open. The Homeless Coordinator emailed over 400 City, Gardena Police and Los Angeles County Fire Department staff to notify them of the survey and community meeting February 7, 2023. Residents of Gardena were also notified of the survey and public hearing through Gardena social media pages and the Gardena newsletter. The Homeless Coordinator presented to the Ministerial Association, a group of over 20 local faith-based leaders, about HOME-ARP, the survey, and public hearing so they can share with residents as well. The
Homeless Coordinator also shared this information to the Gardena Mayme Library, senior lunches, and neighborhood watch meetings.
Virtual consultation sessions began on February 8, 2023, at which time the city consulted with the South Bay Cities Council of Governments. A virtual consultation session was held on February 9, 2023, with the agency PATH (People Assisting the Homeless, February 10, 2023, with the agency Harbor Interfaith, February 22, 2023, with the agency LAHSA (Los Angeles Homeless Service Authority), March 3, 2023, with the agency Rainbow Services, and March 21, 2023, with the public housing authority Los Angeles County Development Authority. These agencies were invited via email to attend with any staff from their agency who serve Gardena. The Homeless Coordinator also invited over 30 agencies and non-profit organizations to the city’s public hearing in the Service Planning Area (SPA) 8 Care Coordi nation meeting. The SPA 8 Care Coordination meeting is a weekly online meeting with homeless service providers and cities in SPA 8 to give updates on homeless services. Those who could not attend were also invited to take the stakeholder survey and/or to reach out to the Homeless Coordinator by phone or email with any comments or questions regarding HOME-ARP funds.
All virtual consultation sessions included 1) an overview of the HOME-ARP notice to facilitate understanding of qualifying populations and eligible activities, 2) an opportunity to ask clarifying questions, 3) requests for input into needs and gaps, and priority populations and activities, and 4) an overview of the Allocation Plan timeline and process.
A survey instrument was designed and available online and invited representatives from multiple agencies, groups, and organizations to rank the qualifying populations and eligible activities and services in order of perceived need, and the best approach for carrying out those activities for the community. A separate survey was created for t he community and available online to identify housing needs, supportive service needs, rank eligible activities and services in order of perceived need, and more.
The City’s virtual session was attended by 14 representatives of 6 agencies. The survey was completed by 11 representatives of 8 agencies. HUD-required agency types were represented in either the virtual session or the online survey or by email.
The public notice was published on February 24, 2023 in the Daily Breeze and on March 2, 2023 in the Gardena Valley News newspapers to inform the public of the 30-day public review period and to announce the March 28, 2023, Public Hearing for discussions on the HOME-ARP Allocation Plan. To date, the City has not received any written comments concerning the HOME- ARP Allocation Plan.
CONCLUSION:
In accordance with 24 CFR 91.105(c)(3) for local governments, the Substantial Amendment to the FY 2021-2022 Annual Action and the HOME-ARP Plan were made available for citizen review and comments for no less than 30 days. During the 30-day public comment period from February 24, 2023 to March 27, 2023, the draft FY 2021 Substantial Amendment and draft HOME-ARP Plan were made available for public inspection at the following locations:
Gardena City Clerk’s Office (1700 West 162nd Street)
Gardena Human Services Division (1651 West 162nd Street Mayme Dear Memorial Library (1700 West 162nd Street)
Nakaoka Community Center (1670 West 162nd Street)
City’s website at www.cityofgardena.org/homelessservices/
Upon Council approval, staff will submit the FY 2021 Substantial Amendment and the HOME- ARP Plan to the U.S. Department of Housing and Urban Development (HUD) for final approval.
Substantial Amendment to
Annual Action Plan
Fiscal Year 2021-2022
DRAFT
Prepared
by
Administrative Services Department
City of Gardena 1700 West 162nd Street Gardena, CA 90247
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SUBSTANTIAL AMENDMENT TO
PY 2021-2022 ANNUAL ACTION PLAN
CDBG PROGRAM
INTRODUCTION
As a recipient of Community Development Block Grant (“CDBG”) funding from the U.S.
Department of Housing and Urban Development (“HUD”) the City is required to prepare and submit to HUD an Annual Action Plan. The Annual Action Plan describes how the City will utilize and distribute funds between eligible activities during the program year. This Annual Action Plan implements our jurisdiction’s Five-Year Consolidated Plan and are developed through significant public input, analyses, and planning. This document is a Substantial Amendment to the City of Gardena’s 2021-2022 Annual Action Plan, which was submitted to the U.S. Department of Housing and Urban Development (HUD).
REGULATORY BASIS
Title 24 Section 91.505 of the Code of Federal Regulations stipulates that the City of Gardena shall amend their approved plans whenever they make one of the following decisions:
1. To make a change in its allocation priorities or a change in the method of distribution of funds;
2. To carry out an activity, using funds from any program covered by the Consolidated Plan (including program income) not previously described in the action plan; or
3. To change the purpose, scope, location, or beneficiaries of an activity.
The Regulation further requires that the City identify in its Citizen Participation Plan the criteria used to determining what constitutes a substantial amendment. Consistent with these requirements, the Citizen Participation Plan adopted by the City of Gardena identifies four criteria that will require a Substantial Amendment:
1. Carry out an activity not previously described in the Action Plan;
2. Cancel an activity previously described in the Action Plan;
3. Increase or decrease the amount to be expended on a particular activity from the amount stated in the Action Plan by more than 50%; or
4. Substantially change the purpose, scope, location, or beneficiaries of an activity.
The proposed change meets one of these four criteria, and so requires a Substantial Amendments.
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PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SUBSTANTIAL
AMENDMENT
The City is proposing the following amendment to its Annual Action Plan (2021-2022 Consolidated Plan) – addition of HOME-ARP Allocation Plan:
HOME-ARP Allocation – The City of Gardena has been allocated HOME -ARP funding from the US Department of Housing and Urban Development (HUD) in the amount of $1,040,280.00.
On March 11, 2021, President Biden signed the American Rescue Plan, which provided more than $1.9 trillion in relief to address the continued impact of COVID-19 on the economy, public health, State and local governments, and the business community. From these funds, $5 billion was set aside under the Department of Housing Urban Development’s (HUD) HOME-ARP Program for activities benefiting qualifying individuals and families who are homeless, at risk of homeless, or in other vulnerable populations.
To enable the City to receive and utilize the HOME-ARP funds, the City must develop a HOME- ARP Allocation Plan and amend its FY 2021-2022 One Year Action Plan for purposes of adding the HOME-ARP allocation and HOME-ARP activities. The amendment to the FY 2021-2022 One Year Action Plan will include the addition of the HOME -ARP Plan and will identify how Gardena will undertake homeless support services, which was not previously funded in the Five- Year Consolidated Plan or the 2021-22 Action Plan.
Under the proposed project, based on the critical needs of the community, the City seeks to foster
positive experiences with the homeless community, assess homeless individuals, and guide the homeless toward the services they need most. Utilizing the Gardena/Hawthorne Mental Evaluation Team model, a homeless provider in partnership with local law enforcement and mental health will provide field outreach and engagement, intense case management, treatment, counseling, shelter assistance, and other supportive services to help homeless persons (or at risk of homelessness) gain active recovery and obtain stability.
The proposed HOME-ARP Allocation Plan and the proposed Substantial Amendment to the 2021- 2022 One Year Action Plan allocate HOME -ARP funds in the amount of $1,040,280 for the following activities:
Activity Funding Amount
Supportive Services $ 484,238.00
Tenant Based Rental Assistance (TBRA) $ 400,000.00
Administration and Planning $ 156,042.00
Total HOME ARP Allocation $ 1,040,280.00
A draft of the proposed HOME-ARP Plan is attached as Exhibit 1.
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CITIZEN PARTICIPATION
In accordance with 24 CFR 91.105(c)(3) for local governments, the Substantial Amendment Public Notice for the use of CDBG funds was released for citizen review and comments. During the 30-day public comment period fr om February 24, 2023 through March 27, 2023, the Public Notice fo r the Proposed Substantial Amendment was made available for public inspection on the City of Gardena Website https://www.cityofgardena.org/
. Some or all, of the Gardena City Council Members may have attended this meeting telephonically.
The City Council of the City of Gardena will hold a public hearing as follows:
DATE: Tuesday, March 28, 2023
LOCATION: City of Gardena, Council Chambers
TIME: 7:30 PM
At this meeting, the City Council will take action to: (1) receive public comment on the proposed HOME - ARP Allocation Plan; (2) receive public comment on the proposed amendment to the FY 2021- 2022 One- Year Action Plan to add the HOME -ARP Allocation Plan and activities; (3) approve the HOME-ARP Allocation Plan; (4) approve the substantial amendment to the FY 2021-2022 One-Year Action Plan to add the HOME-ARP Allocation Plan and associated activities; a nd (5) approve the submission of the HOME - ARP Allocation Plan and Substantial Amendment to the FY 2021-2022 One Year Action Plan to the Department of Housing and Urban Development (HUD). All interested persons are invited to attend the public hearing virtually to comment on the City's draft documents. Remote public participation is allowed in the following ways:
If you would like to participate in this meeting in person or you can participate via the following options:
1. VIEW THE MEETING live on SPECTRUM CHANNEL 22 or ONLINE at youtube.com/CityofGardena
2. PARTICIPATE BEFORE THE MEETING by emailing the Deputy City Clerk at [email protected]
by 5:00p.m. on the day of the meeting and write “Public Comment” in the subject line. Comments will be read into the record up to the time limit of three (3) minutes.
For Non-Agenda Items, you would be allowed to speak during Oral Communications, and during a Public Hearing you would be allowed to speak when the Mayor opens the Public Hearing. Members of the public wishing to address the City Council will be given three (3) minutes to speak.
Americans with Disabilities Act (ADA) : The City of Gardena, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting d ue to disability, to please contact the City Clerk’s Office by phone (310) 217-9565 or email [email protected] at least 6 hours prior to the scheduled special meeting to ensure assistance is provided. Assistive listening devices are available.
A copy of the public hearing notice will be presented in the Final Substantial Amendment as Exhibit 2.
A summary of citizen comments received in writing and at the public hearing and responses to these comments will be presented in the Final Substantial Amendment as Exhibit 3 responses.
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EXHIBIT 1
DRAFT HOME-ARP PLAN
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EXHIBIT 2
PROOF OF PUBLICATION, 30-DAY COMMENT PERIOD, AND PUBLIC HEARING (See following pages)
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EXHIBIT 3
SUMMARY OF CITIZEN COMMENTS
No comments received.
CITY OF GARDENACITY OF GARDENA
HOME-ARP FUNDINGHOME-ARP FUNDING
What is HOME-ARP Funding?
Allocation Plan Requirements
Development Process
Community Says...
Impact of Funding
Next Steps
Overview
What is HOME-ARP?What is HOME-ARP?
Homeless (as defined in 24 CFR 91.5)
At-Risk of Homelessness (24 CFR 91.5)
Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking ((24 CFR 5.2003) The US Department of Housing and Urban Development (HUD) has allocated $1,040,280 to the City of Gardena through a one-time supplement of HOME Investment Partnerships, American Rescue Plan Program (HOME-ARP).
This funding has the purpose of reducing homelessness and increasing housing stability. Funding must be expended by September 30, 2030.
Funds will serve individuals or households who are:
ELIGIBLE ACTIVITIESELIGIBLE ACTIVITIES
Affordable Housing
Acquire, construct, and rehabilitate rental housing for occupancy by individuals and families that meet one of the Qualifying Populations.
Tenant Based Rental Assistance (TBRA)
Payments towards housing and housing-related costs, such as rent, security deposits, utility deposits, and utility costs
Supportive Services
Outreach, case management, transportation, education services, food, etc. This can be a stand-alone program or in combination with other HOME activities.
Purchase & Development of Non-Congregate Shelter
Private units or rooms as temporary shelters to individuals and families and do not require occupants to sign a lease or occupancy agreement.
This activity may include the construction of new structures or the acquisition and/or rehabilitation of existing structures (such as motels, nursing homes, or other facilities)
1. 2.
3. 4.
COMMUNITY OUTREACHCOMMUNITY OUTREACH
Online Surveys
Social Media Platforms
District Meetings
E-mail Blasts via Constant
Contact
E-mails to Gardena Staff
Gardena Mayme Dear Library
Ministerial Association Meetings
Senior Programs and Events
COMMUNITY SURVEYS
E-mails to Service
Providers
SPA 8 Care Coordination
Meetings
SERVICE PROVIDERS SURVEY
The City has been gathering input from the community and stakeholders by:
Responses Collected: January 13 - 22,
2023, and February 7-14, 2023.
111 Responses Collected
Responses Collected: January 13 - 22, 2023 11 Responses Collected COMMUNITY NEEDS SURVEY SAYS...COMMUNITY NEEDS SURVEY SAYS...
Gardena/Hawthorne Mental Health
Evaluation Team (GHMET)
City of Gardena Homeless Services
HOME-ARP (Funding for Homeless
Services)
Hosting Community Meetings to
Learn and Ask Questions About
Services:
LEARNING &LEARNING &SHARINGSHARING
FEBRUARY 7, 2023FEBRUARY 7, 2023
SERVICE PROVIDER SURVEY SAYS...SERVICE PROVIDER SURVEY SAYS...
Agencies Consulted
DETERMINING THE IMPACT OF FUNDINGDETERMINING THE IMPACT OF FUNDING Supportive Services- Not limited to one service. This can cater to a variety of clients' needs. Mental health, substance use treatment, employment, etc. It helps us to provide needed services and support individuals and families during the process of being connected to housing options.
Tenant-Based Rental Assistance- Supports us in assisting those at risk of homelessness. Reconnecting someone to permanent housing can be much more challenging than preventing someone from homelessness.
What services can we offer immediately?
Proven Results: We assisted 48 residents of Gardena with Rental, Utility, and Nutrition Assistance via COVID-19 Funding. Helping them overcome a difficult time and remain housed.
ONE-TIME FUNDING MUST BE UTILIZED BY SEPTEMBER 2030
Affordable HousingAffordable Housing- Example:- Example: Hilda L Solis Care First Village. Creating affordableHilda L Solis Care First Village. Creating affordable housing out of shipping containers. 232 Housing units. Each container holds two livinghousing out of shipping containers. 232 Housing units. Each container holds two living units measuring 135 square feet (12.5 square meters). 135 square feet cost aboutunits measuring 135 square feet (12.5 square meters). 135 square feet cost about $235,000.$235,000.
Purchase & Development of Non-Congregate ShelterPurchase & Development of Non-Congregate Shelter- In order to develop NCS we need- In order to develop NCS we need land, employees, and maintenance.land, employees, and maintenance.
Example of development: Pallet Shelter/Tiny Homes at Harbor College, Torrance,Example of development: Pallet Shelter/Tiny Homes at Harbor College, Torrance, Redondo Beach, etc.Redondo Beach, etc.
City of Torrance reported 306 people experiencing homelessness in 2022. July of 2022,City of Torrance reported 306 people experiencing homelessness in 2022. July of 2022, Torrance opened a 40 unit (64 sq. ft.) pallet shelter. Costs covered 40 pallet shelters,Torrance opened a 40 unit (64 sq. ft.) pallet shelter. Costs covered 40 pallet shelters, installation, electrical, AC, bathroom, laundry facility, maintenance, employees, etc. Theyinstallation, electrical, AC, bathroom, laundry facility, maintenance, employees, etc. They also contracted an agency, Harbor Interfaith to coordinate services at the shelter.also contracted an agency, Harbor Interfaith to coordinate services at the shelter.
The staff for Torrance Pallet Shelters cost $1.3 million annually.The staff for Torrance Pallet Shelters cost $1.3 million annually.
Services that require long-term planning:Services that require long-term planning:
11..
22..
*www.torranceca.gov, www.palletshelter.com, www.dezeen.com
DETERMINING THE IMPACT OF FUNDINGDETERMINING THE IMPACT OF FUNDING IN CONCLUSION...IN CONCLUSION...
Supportive Services- Not limited to one service. This can cater to a variety of clients needs. Mental health, substance use treatment, employment, etc.
This helps us to begin services and support them during the process of being connected to housing.
Tenant-Based Rental Assistance- This can support us in efforts to address those at risk of Homelessness.
Administrative Processing- Is used to begin planning for the use of HOME- ARP funds and allocates five percent of the HOME-ARP grant for eligible program administration and planning activities incurred for program planning and preparation of the HOME-ARP Allocation Plan.
Based on community feedback and limited funding, the following activities were included in our plan:
1. 2.
3. REQUIRED NOTICINGREQUIRED NOTICING
City Website
City Hall
Nakaoka Community Center
Human Services Building
Mayme Dear Library
Residents Could Access the Plan:
ON FEBRUARY 24, 2023 DRAFT PLAN
WAS MADE AVAILABLE TO THE PUBLIC
PUBLIC HEARINGPUBLIC HEARING
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 12.B
Section: DEPARTMENTAL
ITEMS - ADMINISTRATIVE
SERVICES
Meeting Date: March 28, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Single Audit Report Required for Federally Funded Programs for Fiscal Year Ended June 30, 2022
COUNCIL ACTION REQUIRED:
Staff Recommendation: Receive and File
RECOMMENDATION AND STAFF SUMMARY:
Presented for City Council to receive and file is the City of Gardena Single Audit Report for the Fiscal Year ended June 30, 2022, as prepared by the City's independent contracted auditing firm, The Pun Group LLP. The City is required to have a Single Audit performed on its major federal programs pursuant to the audit requirement of Title 2 U.S. Code of Federal Regulations Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
(the “Uniform Guidance”). A non-Federal entity that expends $750,000 or more during the non-Federal entity's fiscal year in Federal awards must have a single audit conducted.
The major program determination for the federal grants for Fiscal Year 2021-2022 resulted in four (4) major programs being tested:
1. Federal Transit-Formula Grants (Gtrans) -Federal Expenditures audited for Fiscal Year 2021-2022 of $5,721,502.
2. Child Care and Development Fund (Family Child Care Grants)- Federal Expenditures audited for Fiscal Year 2021-2022 of $1,117,779.
3. Aging Cluster (Recreation Supportive Services Grants)- Federal Expenditures audited for Fiscal Year 2021-2022 of $826,492
4. Community Development Block Grants/Entitlement Grants (CDBG)- Federal Expenditures audited for Fiscal Year 2021-2022 of $401,683
Total Expenditures of All Major Federal programs $8,067,456 Total Expenditures of Federal Awards
$9,081,650
Percent of Total Expenditures of Federal Awards 88.83%
The audit was conducted in accordance with generally accepted auditing standards in the United States, the standards applicable to financial audits contained in Government Auditing
Standards
, issued by the Comptroller General of the United States and Uniform Guidance.
The Report on Internal Control Over Financial Reporting provides a review of the City’s financial reporting systems and procedures that are used to ensure accurate financial statements. An internal control is designed to provide reasonable assurance that the City meets its objectives regarding the reliability of financial reporting, effectiveness, and efficiency of operations and compliance with applicable laws and regulations. The auditor considers the City’s internal control over financial reporting during the design of audit procedures for financial statements. The auditors do not express any opinion on the effectiveness of the City’s internal controls. The auditors did not find any Material Weakness or Significant Deficiency in relation to the internal control over financial reporting.
The Report on Internal Control over Compliance provides a review of the City’s internal control over federal compliance. The auditors during their testing over the Internal control over Compliance on the major federal programs and reviewing the Schedule of Federal Awards identified four (4) Significant deficiencies or findings 2022-001 to 2022-004 which are outlined below:
Finding #1- 2022-001; Community Development Block Grant/Entitlement Grants (CDBG)-Allowable Costs/Cost Principal-Internal Control and Compliance over Payroll Expenditures.
Finding #2- 2022-002; Community Development Block Grant/Entitlement Grants (CDBG)-Cash Management-Internal Control and Compliance over Drawdown Requests.
Finding #3- 2022-003; Coronavirus Emergency Supplemental Funding: Edward Byrne Memorial Justice Assistance Grant Program- Cash Management-Internal Control and Compliance over Reimbursement Requests and Close Outs.
Finding #4- 2022-004: Community Development Block Grants/Entitlement Grants (CDBG)- Reporting-Internal Control and Compliance over Reporting.
The City is working on a comprehensive corrective action plan to mitigate these findings and prevent these from occurring in the future.
FINANCIAL IMPACT/COST:
The full financial impact of this is to be determined and will require a comprehensive assessment of the CDBG program, however below is the current impact
Fiscal Year 2022-2023 we will reclassify $ 456,386 originally budgeted under CDBG to the General Fund Budget -
Fiscal Year 2023-2024 we will reclassify $ 481,160 originally budgeted under CDBG to the General Fund Budget-
ATTACHMENTS:
2022_Gardena_Single_Audit_FINAL_03.22.2023_.pdf
Single_Audit_2022_PPT_3-23-23.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
SINGLE AUDIT REPORT
FISCAL YEAR 2021
-
2022
CITY OF GARDENA
City Council Meeting
March 28, 2023
AUDIT RESULTS
FISCAL YEAR 2021
-
2022
1 CITY OF GARDENA
SINGLE AUDIT REPORT
For Fiscal Year Ended June 30, 2022
SINGLE AUDIT OVERVIEW
The City is required to have a Single Audit (OMB Circular A-133) performed on its major federal programs pursuant to the audit requirement of Title 2 U.S. Code of Federal Regulations A non-Federal entity that expends $750,000 or more during the non-Federal entity's fiscal year in Federal awards must have a single audit conducted
Report on internal control over financial reporting
Report on compliance and other matters
2 FEDERAL PROGRAM EXPENDITURES
FISCAL YEAR 2021
-
2022
Total Expenditures of Major Federal Programs $8,067,456 Total Expenditures of Federal Funds $9,081,650
% of Total Expenditures of Federal Funds 88.8%
Audit of Major Federal Programs Total Federal
Expenditures
% of Total
Federal Exp
Community Development Block Grant (CDBG) $401,683 4.4%
Federal Transit - FTA $5,721,502 63%
Aging Program – Seniors $826,492 9.1%
Child Care & Development Fund – Family Child Care $1,117,779 12.3% Total Major Federal Programs $8,067,456 88.8%
3 AUDIT PROCESS
FISCAL YEAR 2021
-
2022
Audit to test for
Internal Control & Compliance
Expenditure samples: 174 invoices & checks, 85 payroll, 2 procurements
Revenue samples: 144 receipts and bank statements
Time frame: 2-week period (February 13th – February 24th) Audit Results: 4 Findings
4 FINDING #1 & #2
FISCAL YEAR 2021
-
2022
Finding #1: Allowable Cost/Cost Principles
Cause: CDBG - Internal Control and Compliance over Payroll Expenditures Corrective Action Plan: City will incorporate the Uniform Guidance requirements into its existing grant policies and procedures to ensure the City is in compliance with the Uniform Guidance
Responsible Person: Corrective Action Staff
Expected Implementation Date: July 1, 2023
Finding #2: Cash Management
Cause: CDBG - Internal Control and Compliance over Drawdown Requests Corrective Action Plan: City will follow its grant management policies and procedures to ensure drawdown requests are submitted and prepared in a timely manner Responsible Person: Corrective Action Staff
Expected Implementation Date: July 1, 2023
5 FINDING #3 & #4
FISCAL YEAR 2021
-
2022
Finding #3: Cash Management
Cause: DOJ – Edward Byrne Memorial Justice Assistance Grant - Internal Control and Compliance over Reimbursement Requests and Close Outs
Corrective Action Plan: City will follow its grant management policies to ensure close outs are submitted and prepared in a timely manner and monitor all grant agreements to ensure the grant is received or performance requirement is met Responsible Person: Corrective Action Staff
Expected Implementation Date: July 1, 2023
Finding #4: Reporting
Cause: CDBG - Internal Control and Compliance over Reporting Corrective Action Plan: City will follow its grant management policies to ensure the reporting requirements are met in a timely manner
Responsible Person: Corrective Action Staff
Expected Implementation Date: July 1, 2023
6 POTENTIAL FINANCIAL IMPACT
TO GENERAL FUND
Potential Financial Impact to General Fund
Exact amount to be determined base on a comprehensive assessment of the City’s CDBG program, however below is the current impact For Fiscal Year 2022-23: $456,386 originally budgeted under CDBG will be reclassified to General Fund budget
For Fiscal Year 2023-24: $481,160 originally budgeted under CDBG will be reclassified to General Fund budget
7 SINGLE AUDIT REPORT
FISCAL YEAR 2021
-
2022
CITY OF GARDENA
City Council Meeting
March 28, 2023
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 13.A
Section: DEPARTMENTAL
ITEMS - COMMUNITY
DEVELOPMENT
Meeting Date: March 28, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
URGENCY ORDINANCE NO. 1850
– A Moratorium Prohibiting New
Significant Tobacco Retailers from Establishing in the City COUNCIL ACTION REQUIRED:
Staff Recommendation: Staff respectfully recommends that the Council adopt as Urgency Ordinance No. 1850, a moratorium prohibiting any new Significant Tobacco Retailer businesses from establishing in the City.
RECOMMENDATION AND STAFF SUMMARY:
The number of Significant Tobacco Retailers has increased significantly within the City from ten (10) in October 2021 to sixteen (16) in March 2023. The proliferation of these types of businesses and the harmful effects of tobacco on the residents, and more specifically the youth, is of concern to the City.
At the previous City Council Meeting, staff received direction to prepare a moratorium prohibiting new Significant Tobacco Retail businesses from establishing in the City while the matter is studied.
The adoption of Urgency Ordinance 1850 would allow staff time to conduct the necessary research, hold study sessions if desired by the Council, and ultimately bring back an ordinance related to Significant Tobacco Retail businesses. Successful adoption of this Ordinance requires a 4/5 vote of the City Council and would become effective immediately for 45 days.
FINANCIAL IMPACT/COST:
None
ATTACHMENTS:
Staff Report - Tobacco Retail Urgency Ordiance 1850.pdf Urgency Ordinance_No._1850_Tobacco_Moratorium.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
City of Gardena
City Council Meeting
Agenda Item No. 13A
Department: Community Development
Meeting Date: March 28, 2023
Urgency Ordinance No. 1850
AGENDA STAFF REPORT
AGENDA TITLE: URGENCY ORDINANCE NO. 1850 – A MORATORIUM PROHIBITING
NEW SIGNIFICANT TOBACCO RETAILERS FROM ESTABLISHING IN
THE CITY
RECOMMENDATION:
Staff respectfully recommends that the Council adopt as an urgency measure, Urgency Ordinance No. 1850, a moratorium prohibiting any new Significant Tobacco Retailer businesses from establishing in the City.
BACKGROUND:
At the City Council Meeting held on February 28, 2023, staff received a Council directive to begin looking into either regulating or prohibiting businesses that principally sell tobacco and related products. Subsequently, at the City Council Meeting held on March 14, 2023, staff received further direction to prepare a moratorium prohibiting new Significant Tobacco Retail businesses from establishing in the City while the matter is studied.
DISCUSSION:
The number of Significant Tobacco Retailers, businesses that principally sell tobacco related products, has increased significantly within the City from ten (10) in October 2021 to sixteen (16) in March 2023. The City Council is concerned about the proliferation of these types of businesses and the harmful effects of tobacco on the residents, and more specifically the youth, of the City.
In conjunction with the City Attorney’s Office, staff has initiated research regarding either regulating or prohibiting businesses that principally sell tobacco and related products. There are various options in regulating or prohibiting the sale of tobacco products. Some cities completely prohibit the selling of tobacco products or electronic smoking devices in the city, however, provide for a hardship exemption or carve out exemptions for certain types of businesses.
Other cities do not explicitly prohibit the sale of tobacco products, however, they have distance requirements from schools and/or other youth-oriented areas that retailers must adhere to.
The adoption of Urgency Ordinance No. 1850 would allow staff time to conduct the necessary research, hold study sessions if desired by the Council, and ultimately bring back an ordinance related to Significant Tobacco Retail businesses. Successful adoption of this Ordinance requires a 4/5 vote of the City Council and would become effective immediately for 45 days.
Additional time beyond the initial 45 days is anticipated to be needed to properly study and discuss the matter. Prior to the expiration of the 45 days, staff will return with a report to be issued by the City Council explaining what measures have been taken to alleviate the condition that led to the adoption of the moratorium. At this time, staff expects to also have an ordinance extending the interim ordinance for an additional 10 months and 15 days, as allowed per state law. Should even additional time be needed, the interim ordinance could then be extended one final time for an additional one-year period. Extensions also require a 4/5 vote and must be properly noticed.
LEGAL REVIEW:
The City Attorney’s Office has reviewed and approved Urgency Ordinance No. 1850
FISCAL IMPACT:
N/A
Submitted by: ___________________________________ Date: 3/28/2023
ATTACHMENT
1. Urgency Ordinance No. 1850
Greg S. Tsujiuchi
1 URGENCY ORDINANCE NO. 1850 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA, ESTABLISHING A TEMPORARY MORATORIUM ON SIGNIFICANT TOBACCO RETAILERS
WHEREAS, Gardena Municipal Code section 5.52.010 defines a “significant tobacco retailer” as a business where “the principal or core business is selling tobacco products, tobacco paraphernalia, or both, as evidenced by any of the following: twenty percent or more of the floor or display area is devoted to tobacco products, tobacco paraphernalia, or both; sixty-seven percent or more of gross sales receipts are derived from tobacco products, tobacco paraphernalia, or both; or fifty percent or more of completed sales transactions include tobacco products or tobacco paraphernalia;” and
WHEREAS, the City has seen a proliferation of Significant Tobacco Retailer businesses within the City, going from 10 in October 2021 to 16 in March 2023; and
WHEREAS, the City Council is concerned about this proliferation of businesses and the harmful effects of tobacco on the residents of the City; and
WHEREAS, the City has no specific regulations for Significant Tobacco Retailers that would protect minors, such as distance requirements from schools and/or youth-oriented areas; and
WHEREAS, on March 14, 2023, the City Council provided a directive for staff to draft a moratorium ordinance which will allow staff the opportunity to study various options to regulate Significant Tobacco Retailer businesses; and
WHEREAS, Government Code section 65858 provides that to protect public health, safety, and welfare, the City Council may adopt as an urgency measure an interim ordinance prohibiting certain uses while the City studies the prohibited uses;
NOW, THEREFORE, the City Council of the City of Gardena does ordain as follows:
SECTION 1. That the above recitals are true and correct and are adopted as the City Council's findings.
SECTION 2. In order to protect the public health, safety and welfare of the community and pursuant to the provisions of Government Code section 65858, a moratorium is hereby established prohibiting the establishment of any new Significant Tobacco Retailer, as that term is defined in Section 5.52.020 of the Gardena Municipal Code.
SECTION 3. This ordinance is declared to be an urgency measure and interim DocuSign Envelope ID: AB6543F2-2273-44F2-B253-C566F71B1CB1 2 ordinance adopted pursuant to the provisions of Government Code section 65858. As set forth in the findings above, this ordinance is necessary for preserving the public health, safety and welfare of the community. Accordingly, upon adoption by a four-fifths vote of the City Council, this ordinance shall take effect immediately.
SECTION 4. This ordinance shall take effect immediately and be of no further force or effect upon the expiration of forty-five (45) days from the date of adoption, unless extended in accordance with California Government section 65858.
SECTION 5. The City Clerk shall cause this ordinance to be published as required by law.
SECTION 6. The City Council finds that, regarding the California Environmental Quality Act (CEQA), there is no possibility that the adoption of this ordinance may have a significant adverse effect on the environment (CEQA Guideline section 15061 (b)(3)).
PASSED AND ADOPTED by the City Council of the City of Gardena, California at a regular meeting thereof held on March 28, 2023.
Tasha Cerda, Mayor
ATTEST:
Mina Semenza, City Clerk
APPROVED AS TO FORM:
Carmen Vasquez, City Attorney
DocuSign Envelope ID: AB6543F2-2273-44F2-B253-C566F71B1CB1
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 13.B
Section: DEPARTMENTAL
ITEMS - COMMUNITY
DEVELOPMENT
Meeting Date: March 28, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Annual Housing Element Progress Report 2022, of the 6th Cycle 2021-2029 Housing Element
COUNCIL ACTION REQUIRED:
Staff Recommendation: Receive and File.
RECOMMENDATION AND STAFF SUMMARY:
Government Code section 65400 requires that each city, county, prepare an Annual Progress Report (APR) on the status of the Housing Element of its general plan and progress in its implementation, using forms and definitions adopted by the California Department of Housing and Community Development (HCD). Most notably, the Housing Element APR includes a tabulation of the City’s progress toward the eight-year Regional Housing Needs Assessment (RHNA) allocation.
The APR must be submitted to HCD and the Governor’s Office of Planning and Research (OPR) on or before April 1 of each year using the forms and tables specified by HCD. The APR provides information for the 2022 calendar year, which falls within the 6th cycle Housing Element.
FINANCIAL IMPACT/COST:
None.
ATTACHMENTS:
APR Staff Report.pdf
HCDs 2022 Annual Housing Element Progress Report (APR).pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
City of Gardena
City Council Meeting
AGENDA TITLE:
Annual Housing Element Progress Report 2022, of the 6th Cycle 2021-2029 Housing Element
BACKGROUND:
Government Code section 65400 requires that each city, county, prepare an A nnual Progress Report (APR) on the status of the Housing Element of its general plan and progress in its implementation, using forms and definitions adopted by the California Department of Housing and Community Development (HCD). Most notably, the Housing Element APR includes a tabulation of the City’s progress toward the eight-year Regional Housing Needs Assessment (RHNA) allocation. The APR must be submitted to HCD and the Governor’s Office of Planning and Research (OPR) on or before April 1 of each year using the forms and tables specified by HCD.
In January 2022, the City Council adopted the City’s 6
th Cycle Housing Element for the
2021-2029 planning period. However, at that time HCD did not find the Housing Element to be compliant with State law. Since January 2022, staff continued to make revisions to the 2021-2029 Housing Element in order to meet the requirements from HCD. In January 2023 the City resubmitted to the state’s department for review and in February of 2023, HCD found the City’s 2021-2029 Housing Element in full compliance with State law.
DISCUSSION:
The APR includes reporting of the number of building permits issued for net new housing units during a calendar year. In addition, the reporting includes housing development applications submitted, units approved by Planning (entitled), and units completed (Table 1- Summary of APR Report)
Table 1 – Summary of APR Report
Units by Structure Type Entitled Permitted Completed*
Single Family Attached Units 0 174 34
Single-Family Detached Unit 22 5 0
2 to 4 Unit Structure 0 0 0
5+ Unit Structure 121 0 0
AGENDA STAFF REPORT
Units by Structure Type Entitled Permitted Completed*
ADU 0 59 8
Mobile Home 0 0 0
Total 143 238 42
* Projects reported as completed received a final Certificate of Occupancy in 2022.
While the APR tracks submittals, planning approvals, building permits issued, and units completed, the fulfillment of the RHNA allocation is based only on building permit issuance.
In the reporting period of 2021 of the 6 th cycle RHNA allocation, there was a total of 121 new housing units permitted and in 2022 there were 238 units permitted, bringing the City’s total RHNA down From 5,735 to 5,376 units.
Table 2 – Remaining RHNA Allocation
Building Permits Issued by Affordability Summary
Income Level RHNA Allocation 2021 Current Year Remaining RHNA
Very Low
Deed
Restricted
1,485
0 1,485 Non-Deed
Restricted 0
Low
Deed
Restricted
761
0 761 Non-Deed
Restricted 0
Moderate
Deed
Restricted
894
0 894 Non-Deed
Restricted 0
Above Moderate 2,595 121 238 2201
Total Units 5,735 121 238 5,376
The APR further describes the City’s progress toward implementation of the Housing Element programs within the reporting period of 2022, as shown in Table D of the APR (Attachment A). While staff has continued to provide several services under those existing housing programs, the City is currently in the process of initiating the new programs now that the Housing Element has been found in compliance with State law.
Submitted by: Greg Tsujiuchi, Community Development Director Date: March 23, 2023
Prepared by: Amanda Acuna, Senior Planner Date: March 23, 2022
Attachment
A – HCD’s 2022 Annual Housing Element Progress Report (APR)
Jurisidiction Name
Reporting Calendar Year
First Name
Last Name
Title Click here to download APR Instructions
Email
Phone
Street Address
City
Zipcode
2_22_23
Please Start Here
General Information
2022
Gardena
Contact Information
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You will be prompted to pick an old workbook to import from. Project and program data will be copied exactly how it was entered in last year's form and must be updated. If a project is no longer has any reportable activity, you may delete the project by selecting a cell in the row and typing ctrl + d.
Click here to add rows to a table. If you add too many rows, you may select a cell in the row you wish to remove and type ctrl + d.
1700 W 162nd St
Gardena
90247
Kevin
La
Planning Assistant
[email protected]
3102179524
Mailing Address
Annual Progress Report January 2020
Jurisdiction Gardena ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
2 3 4 6 7 8 9
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted+
(see
instructions)
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low-Income
Deed
Restricted
Low-Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income
Non Deed
Restricted
Above
Moderate-
Income
Total PROPOSED
Units by Project
Total
A
PPROVED
Units by project
Total
DI
SAPPROVED
Units by Project
Was APPLICATION
SUBMITTED
Pursuant to GC
65913.4(b)?
(SB 35
Streamlining)
Did the housing
development
application seek
incentives or
concessions
pursuant to
Government Code
section 65915?
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0 0 0 4064023018 4064023018 2545 Marine Avenue Marine Place SPR #10-21 & VTM #3-21
SFA O 12/8/2021 2 20 22 22 No Yes
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 Table A
Cells in grey contain auto-calculation formulas
51 Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bo Applica
10 Housing Development Applications Submitted
Jurisdiction Gardena ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Table A2
Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions
Term of Affordability
or Deed Restriction Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Addres s Project Name + Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
R
estricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
R
estricted
Above
Moderate-
Income
Entitlement
Date Approved # of Units issued
Entitlements
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
R
estricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
R
estricted
Above
Moderate-
Income
Building Permits
Date Is s ued
# of Units Issued
Building Permits
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income
Deed
R
estricted
Moderate-
Income Non
Deed
R
estricted
Above
Moderate-
Income
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Is s ued
# of Units
issue d
Certificates of
O
ccupancy or
other forms of
readines s
How many of
the units were
Extremely Low
I
ncome?
Was Project
APPROVED using
GC 65913.4(b)?
(SB 35
Streamlining)
Y/N
Infill Units?
Y/N+
Assista nce Progra ms
for Each Development
(may select multiple -
s
ee instructions)
Deed Restriction
Type
(may s elect
m
ultiple - see
instructions)
For units affordable without
financial as s is tance or deed
restrictions, explain how the
l
ocality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Res triction (years )
(if affordable in perpetuity
enter 1000)+
Number of
Demolished/Des
troyed Units
Demolished or
Destroyed Units
Demolished/De
stroyed Units
Owner or
Renter
Total Density Bonus Applied
to the Project (Percentage
Increase in Total Allowable
U
nits or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Conce ssions, W a ive rs,
o
r Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
concessions,
waivers , and
m
odifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 7 0 2 0 0 0 134 0 0 0 0 0 0 0 238 220 0 0 0 0 0 0 42 42 0 0 0 0 6105013035 6105013035 15919 S DALTON
AVE C
50020-0981 ADU R
0 1 8/30/2022 1 0 0 N Y
6111006031 6111006031 1245 W 166TH ST
1 50020-0998 ADU R
0 1 6/20/2022 1 0 0 N Y
0 0 0
6103023015 6103023015 14914 S
HARVARD BLVD
B
50019-0584 ADU R
0 1 2/22/2022
1 0 0 N Y
4063013006 4063013006 15621 S WILTON
PL
50020-0073 ADU R
0 1 4/21/2022 1 1 12/14/2022 1 0 N Y
4062009013 4062009013 2105 W 146TH PL 50020-0992 ADU R 0 1 4/21/2022 1 0 0 N Y 6115034008 6115034008 13108 S
CATALINA AVE B
50021-0037 ADU R
0 1 2/24/2022 1 0 0 N Y
4060001025 4060001025 2300 W EL
SEGUNDO BLVD
22 50021-0143 ADU R
0 1 3/22/2022
1 1 11/18/2022 1 0 N Y
4066006003 4066006003 15819
GRAMERCY PL B
50021-0146 ADU R
0 1 12/14/2022 1 0 0 N Y
4063007030 4063007030 1935 W 154TH ST
UNIT B
50021-0163 ADU R
0 1 4/6/2022 1 0 0 N Y
4063013015 4063013015 15622 S WILTON
PL
50021-0165 ADU R
0 1 5/2/2022 1 1 12/20/2022 1 0 N Y
4062015020 4062015020 1949 W 149TH ST
B
50021-0203 ADU R
0 1 1/26/2022 1 0 0 N Y
4069008017 4069008017 15213 CASIMIR
AVE B
50021-0205 ADU R
0 1 6/23/2022 1 0 0 N Y
4062010013 4062010013 14515 HAAS AVE 50021-0341 ADU R 0 1 4/5/2022 1 0 0 N Y 6103031067 6103031067 1647 W 147TH ST
102-103
50021-0354 ADU R
0 1 6/10/2022 1 0 0 N Y
4064020003 4064020003 14866 MARIGOLD
AVE B
50021-0362 ADU R
0 1 12/21/2022 1 0 0 N Y
6103010016 6103010016 1630 W 154TH PL 50021-0457 ADU R 0 1 2/2/2022 1 0 0 N Y 6106021020 6106021020 18025 LA SALLE
AVE
50021-0810 ADU R
0 1 5/4/2022 1 1 10/24/2022 1 0 N Y
4060015008 4060015008 13022 SPINNING
AVE
50021-0840 ADU R
0 1 12/1/2022 1 0 0 N Y
6115042048 6115042048 13808 S
CATALINA AVE A
50021-0842 ADU R
0 1 6/14/2022 1 0 0 N Y
4063008045 4063008045 1932 W 154TH ST 50021-0853 ADU R 0 1 2/7/2022 1 0 0 N Y 4063008045 4063008045 1934 W 154TH ST 50021-0854 ADU R 0 1 2/7/2022 1 0 0 N Y 6106027017 6106027017 1463 W 169TH ST 50021-0868 ADU R 0 1 3/22/2022 1 0 0 N Y 4064001010 4064001010 2713 W 143RD PL
B
50021-0880 ADU R
0 1 3/21/2022 1 1 11/18/2022 1 0 N Y
6113035029 6113035029 15518 S NEW
HAMPSHIRE AVE
A
50021-0910 ADU R
0 1 9/28/2022
1 1 11/21/2022 1 0 N Y
4064013015 4064013015 14835 WADKINS
AVE B
50021-0917 ADU R
0 1 5/23/2022 1 0 0 N Y
6115042016 6115042016 13804 S
CATALINA AVE A
50021-0938 ADU R
0 1 8/8/2022 1 0 0 N Y
6111006010 6111006010 1256 W
GARDENA BLVD
7 50021-0942 ADU R
0 1 7/28/2022
1 0 0 N Y
6111015016 6111015016 16914 S
BUDLONG AVE B
50021-0965 ADU R
0 1 7/12/2022 1 0 0 N Y
6114029007 6114029007 15122 S
BERENDO AVE
50021-1085 ADU R
0 1 6/13/2022 1 0 0 N Y
6103023011 6103023011 14934 S
HARVARD BLVD
B
50021-1241 ADU R
0 1 11/7/2022
1 0 0 N Y
4063003024 4063003024 15210 PARRON
AVE
50021-1254 ADU R
0 1 9/1/2022 1 0 0 N Y
6111017020 6111017020 16916 S
BERENDO AVE B
50021-1255 ADU R
0 1 6/24/2022 1 0 0 N Y
4064003028 4064003028 2422, 2424, 2426
W ROSECRANS
AVE
Gardena Place 2 50021-1285 SFA O
0 3 1/13/2022
3 0 0 N Y
6103022091 6103022091 1715 W 149TH ST
A
50021-1291 SFD R
0 1 8/31/2022 1 0 0 N Y
6103022091 6103022091 1715 W 149TH ST
B
50021-1293 SFD R
0 1 8/31/2022 1 0 0 N Y
6103022091 6103022091 1715 W 149TH ST
C
50021-1294 SFD R
0 1 8/31/2022 1 0 0 N Y
6103022091 6103022091 1715 W 149TH ST
D
50021-1295 SFD R
0 1 8/31/2022 1 0 0 N Y
6103022091 6103022091 1715 W 149TH ST
E
50021-1296 SFD R
0 1 8/31/2022 1 0 0 N Y
4064003028 4064003028 14310, 14312
14314, 14316
CLARO WAY
Gardena Place 2 50021-1299 SFA O
0 4 1/13/2022
4 0 0 N Y
4064003028 4064003028 14318, 14320
14322, 14324,
14326, 14328
CLARO WAY
Gardena Place 2 50021-1300 SFA O
0 6 1/13/2022
6 0 0 N Y
4064003028 4064003028 14317, 14319
14321, 14323,
14325, 14327
CLARO WAY
Gardena Place 2 50021-1301 SFA O
0 6 1/13/2022
6 0 0 N Y
4064003028 4064003028 14311, 14313
14315 CLARO
WAY
Gardena Place 2 50021-1302 SFA O
0 3 1/13/2022
3 0 0 N Y
4064003028 4064003028 14328, 14330
14332, 14334,
14336, 14338
HINDS WAY
Gardena Place 2 50021-1303 SFA O
0 6 1/13/2022
6 0 0 N y
4064003028 4064003028 14327, 14329
14331 14333
14335 14337
HINDS WAY
Gardena Place 2 50021-1304 SFA O
0 6 2/24/2022
6 0 0 N Y
4064003028 4064003028 14340, 14342
14344, 14346,
14348, 14350
OGDEN WAY
Gardena Place 2 50021-1305 SFA O
0 6 2/24/2022
6 0 0 N y
4064003028 4064003028 14339, 14341
14343, 14345,
14347, 14349
OGDEN WAY
Gardena Place 2 50021-1306 SFA O
0 6 2/24/2022
6 0 0 N Y
4064003028 4064003028 14352, 14354
14356, 14358,
14360, 14362
ANDEAN WAY
Gardena Place 2 50021-1307 SFA O
0 6 2/24/2022
6 0 0 N Y
6115004006 6115004006 1308 W 134TH ST
A
50021-1325 ADU R
0 1 9/7/2022 1 0 0 N Y
6105002011 6105002011 16409 S
HARVARD BLVD
B
50022-0048 ADU R
0 1 3/21/2022
1 1 12/20/2022 1 0 N Y
6103021038 6103021038 1721 MARINE
AVE A
50022-0053 ADU R
0 1 9/7/2022 1 0 0 N Y
6106011005 6106011005 17017 LA SALLE
AVE
50022-0065 ADU R
0 1 6/24/2022 1 0 0 N Y
6105002011 6105002011 16409 S
HARVARD BLVD
C
50022-0066 ADU R
0 1 3/21/2022
1 0 0 N Y
6103021038 6103021038 1717 MARINE
AVE A
50022-0090 ADU R
0 1 9/7/2022 1 1 12/20/2022 1 0 N Y
6115013011 6115013011 1302, 1304, 1306,
1308, 1310, 1312
AZALEA CIRCLE
Olson Homes 50022-0114 SFA O
0 6 3/28/2022
6 6 12/14/2022 6 0 N Y
6115013011 6115013011 1420, 1422, 1424,
1426, 1428, 1430,
1432 AZALEA
CIRCLE
Olson Homes 50022-0117 SFA O
0 7 11/30/2022
7 0 0 N Y
6115013011 6115013011 1442, 1444, 1446,
1448, 1450, 1452
AZALEA CIRCLE
Olson Homes 50022-0119 SFA O
0 6 4/20/2022
6 0 0 N Y
6115013011 6115013011 1463-1479 1483,
1485 AZALEA
CIRCLE
Olson Homes 50022-0120 SFA O
0 11 4/20/2022
11 0 0 N Y
6115008026 6115008026 13627 S
BUDLONG AVE
50022-0156 ADU R
0 1 10/3/2022 1 0 0 N Y
6115019044 6115019044 13503, 13505
13507, 13509,
13511 DAVID
LANE
Moneta Pointe 50022-0173 SFA O
0 5 3/3/2022
5 0 0 N Y
6115019044 6115019044 13500, 13502
13506,13508,1351
0,13512 DAVID
LANE
Moneta Pointe 50022-0174 SFA O
0 6 3/3/2022
6 6 9/21/2022 6 0 N Y
6115019044 6115019044 1216, 1218, 1220,
1226, 1228
BRECKYN LANE
Moneta Pointe 50022-0175 SFA O
0 5 3/3/2022
5 5 9/1/2022 5 0 N Y
6115019044 6115019044 1262, 1266, 1268,
1270, 1272, 1276,
BRECKYN LANE
Moneta Pointe 50022-0176 SFA O
0 6 3/3/2022
6 6 9/12/2022 6 0 N Y
6106025018 6106025018 16926 S DALTON
AVE B
50022-0221 ADU R
0 1 7/7/2022 1 0 0 N Y
6115021032 6115021032 13703 S
BERENDO AVE B
50022-0257 ADU R
0 1 5/16/2022 1 0 0 N Y
4069006022 4069006022 15214 CHANERA
AVE
50022-0315 ADU R
0 1 5/23/2022 1 0 0 N Y
4064002006 4064002006 2731 W 144TH ST 50022-0359 ADU R 0 1 5/25/2022 1 0 0 N Y 4063005040 4063005040 1843 W 152ND ST 50022-0384 ADU R 0 1 7/27/2022 1 0 0 N Y 6103020047 6103020047 1411 W 148TH ST
5 50022-0396 ADU R
0 1 8/24/2022 1 0 0 N Y
6105009005 6105009005 15705 S
NORMANDIE AVE
50022-0416 ADU R
0 1 8/22/2022
1 0 0 N Y
6115019044 6115019044 1025, 1027, 1029,
1031, 1033, 1035
SAGE LANE
Moneta Pointe 50022-0422 SFA O
0 6 4/1/2022
6 0 0 N Y
6115019044 6115019044 1051, 1053, 1057,
1059 SAGE LANE
Moneta Pointe 50022-0423 SFA O
0 4 4/1/2022 4 0 0 N Y
6115019044 6115019044 1063, 1065, 1067,
1069, 1071, 1073
SAGE LANE
Moneta Pointe 50022-0424 SFA O
0 6 4/1/2022
6 6 12/9/2022 6 0 N Y
6115019044 6115019044 1012 1016 1018
1020 1022 SAGE
LANE
Moneta Pointe 50022-0425 SFA O
0 5 4/1/2022
5 0 0 N Y
6115034009 6115034009 13114 S
CATALINA AVE B
50022-0429 ADU R
0 1 11/8/2022 1 0 0 N Y
6106025003 6106025003 16913 HALLDALE
AVE
50022-0449 ADU R
0 1 9/1/2022 1 0 0 N Y
6106025003 6106025003 16915 HALLDALE
AVE
50022-0450 ADU R
0 1 9/1/2022 1 0 0 N Y
6106013040 6106013166 7752, 7756, 7758,
7760, 7762
TAYLOR LANE
Melia Homes 50022-0467 SFA O
0 5 4/19/2022
5 5 12/7/2022 5 0 N Y
4063005032 4063005032 1923 W 152ND ST 50022-0547 ADU R 0 1 11/2/2022 1 0 0 N Y 6106043025 6106043025 18103 S DALTON
PL B
50022-0627 ADU R
0 1 8/15/2022 1 0 0 N Y
4063007029 4063007029 1943 W 154TH ST 50022-0719 ADU R 0 1 8/15/2022 1 0 0 N Y 6115019044 6115019044 1101, 1103, 1105,
1107 CADE LANE
Moneta Pointe 50022-0870 SFA O
0 4 8/4/2022 4 0 0 N Y
6115019044 6115019044 1000, 1002 1006,
1008 SAGE LANE
Moneta Pointe 50022-0875 SFA O
0 4 8/4/2022 4 0 0 N Y
6115019044 6115019044 1001, 1003, 1005,
1007, 1009, 1011
SAGE LANE
Moneta Pointe 50022-0878 SFA O
0 6 8/4/2022
6 0 0 N Y
6105009009 6105009009 15723 S
NORMANDIE AVE
1-4
Normandie Place 50022-0915 SFA O
0 4 8/15/2022
4 0 0 N Y
6105009009 6105009009 15725 S
NORMANDIE AVE
1-4
Normandie Place 50022-0921 SFA O
0 4 8/15/2022
4 0 0 N Y
6105009009 6105009009 15721 S
NORMANDIE AVE
1-5
Normandie Place 50022-0922 SFA O
0 5 8/15/2022
5 0 0 N Y
6105009009 6105009009 15719 S
NORMANDIE AVE
1-6
Normandie Place 50022-0923 SFA O
0 6 8/15/2022
6 0 0 N Y
6105009009 6105009009 15727 S
NORMANDIE AVE
1-5
Normandie Place 50022-0924 SFA O 5 8/15/2022
0 N Y
6105009009 6105009009 15729 S
NORMANDIE AVE
1-6
Normandie Place 50022-0925 SFA O 6 8/15/2022
0 N Y
4069014019 4069014019 15503 VAN NESS
AVE B
50022-0993 ADU R 1 10/19/2022 0 N Y
6103025026 6103025026 14923 S
KINGSLEY DR
50022-1014 ADU R 1 12/21/2022 0 N Y
6115004006 6115004006 1304 W 134TH ST
E
50022-1024 ADU R 1 9/7/2022 0 N Y
6115004006 6115004006 1300 W 134TH ST
E
50022-1025 ADU R 1 9/7/2022 0 N Y
6115004006 6115004006 1300 W 134TH ST
F
50022-1035 ADU R 1 9/7/2022 0 N Y
4069012029 4069012029 15248 DAPHNE
AVE
50022-1070 ADU R 1 12/20/2022 0 N Y
4069015036 4069015036 2311 W 156TH ST
B
50022-1155 ADU R 1 9/21/2022 0 N Y
6102006013 6102006013 13126 S Western
A ve Western SRO
SPR #5-21, CUP #5-
21, CUP #6-21
5+ R 7
114 4/12/2022 0 N Y DB 25.0%
1 Development
Standards
Modification
No
4064023018 4064023018 2545 Marine
Avenue Marine Place
SPR #10-21 & VTM
#3-21
SFA O
2 20 5/17/2022 0 N Y DB 23.0%
3 Development
Standards
Modification
Yes
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Demolished/Destroyed UnitsP roject Identifier Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Jurisdiction Gardena ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
1 Projection Period 3 4
RHNA Allocation by
Income Level
Projection Period -
06/30/2021-
10/14/2021
2021 2022 2023 2024 2025 2026 2027 2028 2029 Total Units to Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted 1 - - - - - - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted - - - - - - - - - - Above Moderate 2,595 35 121 238 - - - - - - - 394 2,201 5,735
36 121 238 - - - - - - - 395 5,340 5 6 7
Extremely low-Income
Need 2021 2022 2023 2024 2025 2026 2027 2028 2029 Total Units to Date
Total Units
Remaining
743 - - - - - - - - - - 743 761
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.
Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.
Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
894
1 This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
- Moderate
1,485
761
894
Please contact HCD if your data is different than the material supplied here -
2 Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
1,484
Jurisdiction Gardena ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very Low-
Income Low-Income Moderate-Income Above Moderate-
Income
Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum
Density Allowed
Maximum
Density Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing
Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
83 Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
Jurisdiction Gardena
Reporting Year 2022 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Handy-Worker Fix Up: 25 households annually for a total of 200 households over eight years. 2021-2029 - Annually The City assisted two households in the 2022 calendar year.
Residential Rebate 3 households annually for a total of 24 households over eight years 2021-2029 - Annually The were zero households assisted under this program in 2022.
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.
Table D
Program Implementation Status pursuant to GC Section 65583
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Preservation of At-Risk
Units
Annually monitor the status of Gardena
Valley Towers, Gardena South Park
Manor, and Meadowlark Manor in their
Section 8 contract renewal status.
Should a notice of intent be filed by any
project owner to opt out of affordable
housing, the City will ensure the project
owner follow State noticing
requirements (three-year, one-year, and
six-month) prior to conversion.
In the unlikely event that the Section 8
contracts are not renewed by HUD, work
with LACDA to assist the tenants in
accessing other rental assistance such
as the HCVs.
Contact interested nonprofit housing
providers with the capacity to acquire
and manage the at-risk units.
Support applications of current or
potential project owners for state and
federal funds to improve housing
conditions or to enhance affordability.
2021-2029 - Annually
The following assisted rental housing projects are
located in the City:
Gardena Valley Towers – Contract expires in 2038 but is contingent upon the continued renewal of Section 8
funding. The risk of conversion from affordable to market rate is low due to its non-profit status.
South Park Manor – Contract expires in 2026 but is
contingent upon the continued renewal of Section 8
funding. The risk of conversion from affordable to market rate is low due to its non-profit status.
Meadowlark Manor – Contract expires in 2031 but is
contingent upon the continued renewal of Section 8
funding. The risk of conversion from affordable to market rate is low due to its non-profit status.
According to the U.S. Department of Housing and Urban Development, all Section 8 contracts for rental housing projects located in Gardena were renewed in 2022.
Senior Housing
Development
By 2022, provide information about
Ordinance 1737 on City website.
Annually convene a developers
workshop to explore affordable housing
opportunities in the City, including
housing for seniors, persons with
disabilities, and large households.
Specifically, explore affordable housing
opportunities in northern Gardena
where there are concentrated
disproportionate housing needs.
Support applications for federal and
state funding for quality senior
developments by providing the
information on the City’s website and
making it available at the City’s
Community Development Department
counter.
2021-2029 - Annually
The City was unable to convene a developers workshop in 2022, as staff was in engaged in the review process with HCD for the 6th Cycle 2021-2029 Housing Element compliance.
Affordable Housing
Development
Conduct annual developers outreach
and consultation. Specifically, explore
affordable housing opportunities in
northern Gardena where there are
concentrated disproportionate housing
needs.
Annually pursue affordable housing
funds available at State HCD for new
construction and
acquisition/rehabilitation of affordable
housing. City of Gardena 2021-2029
Housing Element 94.
Achieve the development of 200
affordable housing units over eight
years, with an emphasis on addressing
affordable housing needs of special
populations.
2021-2029
The City was unable to conduct further outreach in 2022, as staff was in engaged in the review process with HCD for the 6th Cycle 2021-2029 Housing Element compliance.
In November 2022 the City submitted an application under HCD's Permanent Local Housing Allocation (PLHA) Program in order to receive $1,979,262 over a five year funding period. The City plans to use these funds towards multi-family and owner- occupied rehabilitation programs for lower and moderate income tenants to make proper improvements, develop incentives to encourage affordable owner- occupied workforce housing, and enhancing homelessness prevention and response efforts.
In of 2022, two total projects were approved that included the development of affordable housing. The Western SRO Project included the development of 121 Single-Room Occupancy units, including 7 for low-income households. The Marine Place Project included development of 22 residential townhome units, including two for low-income households.
Homeownership
Opportunities
By 2022, provide links to LACDA and
CalHFA homebuyer assistance
programs on City website. Increase
program outreach in northern Gardena
where there are concentrated
disproportionate housing needs.
By 2023 and at least every other year,
pursue funding available at HCD to
provide a local homebuyer assistance
program that is tailored for the local
housing market.
2021-2023
In 2022 staff was engaged in the review process with HCD to find the 6th Cycle 2021-2029 Housing Element in substantial compliance. In February 2023, HCD found the City's Housing Element to be in substantial compliance, the element was readopted by the City Council on February 15, 2023.
Staff is currently in the process of providing the information under this program.
Inclusionary Housing
By the end of 2023, conduct a feasibility
study for inclusionary housing and if
feasible and appropriate, adopt an
inclusionary housing program within
one year.
2021-2023
In October 2022, the City enter into a contract with Economic and Planning Systems Inc., to prepare a feasibility study for inclusionary housing. Staff is continuing to work with this consultant to determine whether the adoption of an inclusionary housing ordinance would be feasible and appropriate for the City.
Housing Choice Vouchers
(HCV)
By the end of 2023, provide information
on the HCV program on City website,
and update information semi-annually.
Work with LACDA to promote
acceptance of HCVs through outreach
and education to renters, and rental
property owners, and managers.
Specifically, California legislature
passed SB 329, which redefines source
of income as “lawful, verifiable income
paid directly to a tenant or to a
representative of a tenant, or paid to a
housing owner or landlord on behalf of a
tenant, including federal, state or local
public assistance, and federal, state, or
local housing subsidies, including, but
not limited to, federal housing
assistance vouchers issues under
Section 8 of the United States Housing
Act of 1937.” SB 222 passed in 2019 also
extends the same protection to VASH
(Veterans Affairs Supportive Housing)
voucher recipients.
By the end of 2023, include fair housing
information in ADU and SB 9
applications, especially on source of
income protection (such as use of HCVs
for rent payments).
2021-2023
In 2022 staff was engaged in the review process with HCD to find the 6th Cycle 2021-2029 Housing Element in substantial compliance. In February 2023, HCD found the City's Housing Element to be in substantial compliance, the element was readopted by the City Council on February 15, 2023.
Staff is currently in the process of providing the information under this program.
Homeless Assistance Assist 350 persons at risk of becoming homeless annually 2021-2029
In 2022, 85 households, containing 131 individuals, have been assisted who contacted the City's Homeless Services. This amount contains anyone who is referred, called, or visits the Recreation and Human Services office.
Homeownership
Opportunities within
Existing Higher Resource
Neighborhoods
Establish SB 9 implementation
ordinance and one-stop assistance
webpage by the end of 2023.
By the end of 2023, include fair housing
information in SB 9 application,
especially on source of income
protection (such as use of HCVs for rent
payments).
2021-2023
In January 2022, the Gardena City Council adopted Ordinance No. 1838, implementing Senate Bill 9, allowing the subdivision of single-family residentials lots into two and the creation of two residential units per lot as mandated by State law.
City staff is continuing to establish an application for SB 9 that includes information on fair housing.
The City received one application for SB 9 subdivision in 2022.
Removal of Constraints
By the end of 2022, amend the Zoning
Code to address affordable and special
needs housing as outlined in this
program
2021-2022
In 2022 staff was engaged in the review process with HCD to find the 6th Cycle 2021-2029 Housing Element in substantial compliance. In February 2023, HCD found the City's Housing Element to be in substantial compliance, the element was readopted by the City Council on February 15, 2023.
Staff is in the process of drafting these amendments to remove constraints.
Development Review
Procedures
By the end of 2022, develop procedures
to address the streamlining
requirements of SB 35 and objective
design requirements of SB 330.
By the end of July 2023, amend the
Zoning Code to ensure that the site plan
review procedure contains only
objective development standards.
Monitor the City’s site plan review
procedure every year starting at the end
of 2023 to determine if the public
hearings for site plan review are
creating a constraint.
2021-2023
In 2022 staff was engaged in the review process with HCD to find the 6th Cycle 2021-2029 Housing Element in substantial compliance. In February 2023, HCD found the City's Housing Element to be in substantial compliance, the element was readopted by the City Council on February 15, 2023.
Staff is in the process of drafting these amendments.
Provision of Adequate
Sites
By February 15, 2023, amend the Land
Use Plan and adopt an urgency
ordinance implementing the housing
overlay zones and rezoning for the
inventory sites and provide that any
project with a minimum of twenty
percent affordable housing shall be
ministerially approved. Upon adoption
of the urgency ordinance, the housing
overlay zones will become available
immediately for the sites in the RHNA
sites inventory. Within one year of the
adoption of the urgency ordinance, the
City will complete the rezoning of the
overlay zones.
By October 15, 2023, amend the Zoning
Code to establish the Housing Overlay
to designate adequate candidate sites
with the objective of meeting the City’s
remaining RHNA of 5,047 units. For sites
to accommodate the remaining
lowerincome RHNA of 2,144 units, the
Housing Overlay must meet the
requirements of Government Code
65583.2. Among other things, the sites
must have a density of at least 30 units
per acre, be large enough to permit at
least 16 units, and be zoned to allow
housing by right with at least 20 percent
of the units affordable to lower-income
2021-2029
In February 2023 the City adopted amendments to the Land Use Plan of the City's General Plan and adopted an urgency ordinance implementing the housing overlay zones and rezoning for the inventory sites.
Adequate Sites Monitoring
(SB 166 – No Net Loss)
By the end of 2022, develop a formal
ongoing procedure to evaluate identified
capacity and identify additional sites as
necessary.
Continue to perform project-by-project
evaluation to determine if adequate
capacity remains for the remaining
RHNA
2021-2029
As of 2022, the City is continuing to perform a project-by-project evaluation to meet RHNA numbers to increase housing density without a net loss of units.
In 2022 there were two projects that received entitlements on properties identified in the 2021-2029 Housing Element for the development of housing units at certain income levels. The Western SRO Project included the development of 121 Single- Room Occupancy units, including 7 for low-income households. The Marine Place Project included development of 22 residential townhome units, including two for low-income households. Each project met the above moderate housing units that were identified. While each project provided more overall units than identified in the housing element, both projects did not provide the total lower and moderate- income units assumed. A no net loss analysis was performed for each project which found that adequate capacity remains for the remaining RHNA since the housing element planned for a 29% to the allocation.
Lot Consolidation
Develop incentives for lot consolidation
by October 15, 2023, along with the
establishment of the Housing Overlay.
Beginning in 2024, market lot
consolidation incentives to property
owners, interested developers, and real
estate brokers
2021-2029
In February 2023, the City Council adopted an ordinance establishing the new Housing Overlays.
In February 2023, HCD found the City's Housing Element to be in substantial compliance, and the element was readopted by the City Council on February 15, 2023. Since then, staff has not been able to develop certain incentives for lot consolidation.
Religious Facility and
Institutional Use Housing
Overlay
In 2023, host focus group meetings with
housing organizations, and service
providers, and faith
‐
based groups to
discuss how to improve housing
‐
related
services in Gardena, with a special
focus on highlighting opportunities to
assist households in areas with higher
proportions of residents with special
needs, such as seniors, persons with
disabilities, or lower incomes, and how
to develop new housing in areas of high
or highest opportunity.
By 2025, explore the feasibility of
establishing a Housing Overlay on
religious and institutional uses or
pursue alternative strategies to facilitate
affordable housing development on
religious facility properties.
2021-2025 Staff is preparing to conduct these programs in the 2023 calendar year.
Accessory Dwelling Units
By the end of 2022, update City website
to provide resources for ADU
construction, including links to the
California Housing Finance Agency
(CalHFA) program that provides $25,000
grant to homeowners for ADU
construction. City of Gardena 2021-2029
Housing Element 102
Annually explore funding available at
HCD, CalHFA, and other resources to
assist in the construction ADUs,
particularly affordable ADUs.
Develop incentives for ADUs by the end
of 2023. Incentives may include
preapproved plans, expedited review,
reduced/deferred fees, and/or technical
assistance.
By the end of 2023, include fair housing
information in ADU application,
especially on source of income
protection (such as use of HCVs for rent
payments).
Achieve 160 ADUs over eight years. By
2025, assess the City’s progress in ADU
construction and if the City is not
meeting its construction goal, adjust the
incentives as appropriate. If ADU
2021-2029
In 2022, 59 permits were issued for ADUs to start construction. 22 ADUs have completed construction in 2022. 14 are newly constructed detached ADUs, 8 converted detached ADUs, and 2 converted attached ADUs.
Staff is continuing to find ways to provide resources for ADU construction And developing incentives.
Affirmatively Furthering
Fair Housing
Conduct annual fair housing outreach
and education workshops targeted for
Gardena residents and property owners.
By June 2023, make available multi-
lingual fair housing materials at various
media platforms and at public counters
and community locations. Fair housing
materials will include the new Source of
Income Protection under State law (SB
329 and SB 222), which prohibits
landlords from rejecting applicants due
to the use of public assistance (such as
Section 8 Housing Choice Vouchers) for
rent payments (see also Program 2.5).
City of Gardena 2021-2029 Housing
Element 103.
Conduct fair housing testing at least bi-
annually, tailoring testing to emerging
trends and changing socioeconomic
profile of residents.
2021-2029 - bi-annually
The Fair Housing Foundation, a non-profit, educational agency dedicated to promoting the enforcement of fair housing laws, conducted four workshops at the City's Nakaoka Center for local Tenants, Landlords, Managers, Property Owners, Attorneys, Realtors and Management Companies, on Federal and State Fair Housing Laws. Additionally, the Community Development Department continues to provide handouts to residents and property owners on the Fair Housing Foundation Rental Counseling Program and other resources that can be provided to them by this agency. Each handout is provided in English and Spanish.
Expand Housing
Opportunities
By October 2023, establish the Housing
Overlay to increase housing
opportunities throughout the City
(Program 4.1).
By the end of 2023, amend Zoning Code
to facilitate the development of a variety
of housing types (Program 3.1).
By 2025, explore the feasibility of a
Religious Facility and Institutional Use
Housing Overlay or develop other
strategies to encourage affordable
housing on these properties (Program
4.4)
Increase outreach and education on
opportunities for ADUs (Program 4.5)
and SB 9 (Program 2.7) to provide
naturally more affordable housing,
especially in high resource areas to
ensure households in these
neighborhoods are aware of the
incentives and resources available for
the development of ADUs and SB 9
units. Outreach and education will be
conducted annually via various venues,
including but not limited to the City Hall,
Gardena/Carson YMCA, and direct
mailing. The goal is to achieve 25
percent of the ADUs/SB 9 units in high
2021-2029 The City is preparing to conduct these programs in the 2023 calendar year.
Place-Based Strategy for
Neighborhood
Improvements
Code Enforcement: Beginning in 2023,
the City will undertake focused outreach
to Northern Gardena to conduct code
enforcement services in response to
complaints. The idea is to encourage
residents (particularly tenants) to report
substandard housing conditions. City of
Gardena 2021-2029 Housing Element
104
Increased Fair Housing Outreach:
Beginning in mid-2023 and once in-
person events become available, the
City will engage its fair housing service
provider (currently the Fair Housing
Foundation) to conduct increased fair
housing/landlord counseling in Northern
Gardena. Specifically, pop-up events will
be conducted in Rowley Park. Outreach
can also be conducted through the
City’s Emergency Services Team.
Incentives for Affordable Housing: By
October 2022 as part of the rezoning to
create the Housing Overlay, the City will
develop incentives to encourage
affordable housing in Northern Gardena.
Incentives may include priority for
project review and financial assistance
as funding permits.
2021-2026
Four fair housing outreach programs were hosted in the City of Gardena in 2022.
Planning staff had participated and attended coordinated neighborhood improvement meetings to discuss upcoming projects
Rent Mediation Board –
Anti-Displacement
Continue providing rent mediation and
arbitration assistance to renters in
disputes with landlords.
Continue conducting the annual survey
of rental housing units.
2021-2029 - Anually
The City continues to provide the Rent Mediation and Hearing Procedure assistance to renters and property owners and continues to conduct annual surveys of rental units. There were a total of 4 rent mediation board meetings in 2022.
Jurisdiction Gardena ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
Jurisdiction Gardena ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 10/15/2021 - 10/15/2029
The description should adequately document how
each unit complies with subsection (c) of Government
Code Section 65583.1+.
For detailed reporting requirements, see the chcklist
here:
Extremely Low-
Income+ Very Low-Income+ Low-Income+ TOTAL UNITS+
Extremely Low-
Income+
Very Low-
Income+ Low-Income+ TOTAL UNITS+
https://www.hcd.ca.gov/community-
development/docs/adequate-sites-checklist.pdf
Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.
Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
Jurisdiction Gardena
Reporting Period 2022 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Prior APN+ Current APN Street Address Project Name+
Summary Row: Start Data Entry Below
For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the plan
Project Identifier
1 ANNUAL ELEMENT PROGRESS REPORT
Note: "+" indicates
an optional field
Housing Element Implementation Cells in grey contain a
2 3
Local
Jurisdiction
Tracking ID+
Unit Category
(2 to 4,5+)
Tenure
R=Renter
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income Deed
Restricted
Table F2
Above Moderate Income Units Converted to Moderate Income Pursua nning agency may include the number of units in an existing multifamily building that were converted to d this table, please ensure housing developments meet the requirements descr Unit Types Affordability by Hou
auto-calculation formulas
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
Moderate-
Income
Total Moderate Income Units
Converted from Above
Moderate
nt to Government Code section 65400.2
eed-restricted rental housing for moderate-income households by the imposition of affordability covenants a ribed in Government Code 65400.2(b).
54 usehold Incomes After Conversion Units credited toward Ab RHNA
Notes
6 Date Converted Notes
and restrictions for the unit. Before adding information to
ove Moderate
Jurisdiction Gardena
Reporting Period 2022 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 10/15/2021 - 10/15/2029 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.
Jurisdiction Gardena
Reporting Period 2022
(Jan. 1 - Dec.
31)
1 2 3 4
APN Street Address/Intersection Existing Use Number of
Units
NOTE: This tab
ALL surplus/ex
Summary Row: Start Data Entry Below
Parcel Identifier
ANNUAL ELEMENT PROGRESS
Housing Element Implemen
Table H
Locally Owned Surplus Site
For Los Angeles County jurisdictions, please format the A Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
Designation Size Notes
5 6 7
Surplus
Designation
Parcel Size (in
acres) Notes
ble is meant to contain an invenory of
xcess lands the reporting jurisdiction
owns
S REPORT
ntation
es
APN's as follows:9999-999-999
Jurisdiction Gardena ANNUAL ELEMENT PROGRESS REPORT
Note: + indicates an
optional field
Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain
auto-calculation
formulas
Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Project Type Date
2 3
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+ Activity Date Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Table I
Units Constructed Pursuant to Government Code 65852.21 and Applications for Lot Splits Pursuant to Government Code 66411.7 (SB9) NOTE: SB 9 PROJECTS ONLY. This table only
needs to be completed if there were lot splits
applied for pursuant to Government Code
66411.7 OR units constructed pursuant to
65852.21.
Units entitled/permitted/constructed must also
be reported in Table A2. Applications for these
units must be reported in Table A.
Summary Row: Start Data Entry Below
Project Identifier Unit Constructed
1 4
Annual Progress Report January 2020
Jurisdiction Gardena ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Project Type Date
2 3
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Unit Category
(SH - Student Housing) Date Very Low- Income
Deed Restricted
Very Low- Income
Non Deed
Restricted
Low- Income
Deed Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
Moderate-
Income
Summary Row: Start Data Entry Below
Note
Cells in g
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS ONLY. This
table only needs to be completed if there were student housing projects WITH a density bonus approved pursuant to
Government Code65915(b)(1)(F)
Annual Progress Report January 2020
Jurisdiction Gardena
Reporting Year 2022 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
238
238
Units by Structure Type Entitled Permitted Completed
SFA 0 174 34
SFD 22 5 0
2 to 4 0 0 0
5+ 121 0
ADU 0 59 8
MH 0 0 0
Total 143 238 42
0 0
0 0
0 0
0 0
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Cells in grey contain auto-calculation formulas
Above Moderate
Units Constructed - SB 35 Streamlining Permits
Number of Streamlining Applications Approved
Total Developments Approved with Streamlining
Total Units Constructed with Streamlining
Total Housing Applications Submitted:
Number of Proposed Units in All Applications Received:
Total Housing Units Approved:
Total Housing Units Disapproved:
Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of Applications for Streamlining
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Jurisdiction
Reporting Year
Total Award Amount
Task
Initial Study / (Mitigated) Negative Declaration
Conference Calls & Meetings/Hearings
Tribal Notification
Initial Study / Notice Preperation
Technical Studies / Analysis
Meetings & Public Hearings
Safety Plan Amendment
Environmental Justice Element Amendment
Facilitation of Review & Approval of GPA
Contigency
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Completed Entitlement Issued by Affordabi
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability
Income Level
Very Low
Low
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding im Moderate
Above Moderate
Total Units
Total Units
Certificate of Occupancy Issued by Affordab
Income Level
Very Low
Low
Moderate
Above Moderate
Gardena
2022 (Jan. 1 - Dec. 31)
Total award amount is auto-pop
$ Amount Awarded $ Cumulative Reimbursement
Requested
$14,920.00 $130.00
$7,890.00 $0.00
$2,154.00 $0.00
$7,455.00 $0.00
$81,149.00 $0.00
$13,660.00 $486.00
$8,550.00 $12,420.00
$12,420.00 $0.00
$32,510.00 $0.00
$9,035.74 $0.00
Current Year
Deed Restricted 7
Non-Deed Restricted 0
Deed Restricted 2
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
134
143
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
ility Summary
y Summary
Other (Ple
I
I
I
I
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
I
mpact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specifie 189,743.74$
T
I
I
Deed Restricted 0
Non-Deed Restricted 0
238
238
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
42 42
bility Summary
pulated based on amounts entered in rows 15-26.
Other
Funding Notes
None
None
None
None
None
None
None
None
None
None Contigency ase Specify in Notes)
In Progress
In Progress
In Progress
In Progress
Completed
In Progress
Completed
ed in Section 50515.02 or 50515.03, as applicable.
Task Status
In Progress
In Progress
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 17.A
Section: DEPARTMENTAL
ITEMS - RECREATION &
HUMAN SERVICES
Meeting Date: March 28, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Award the Parks and Recreation Master Plan Contract to RJM Design Group, Inc. in the amount of $273,970.
COUNCIL ACTION REQUIRED:
Staff Recommendation: Award Contract to RJM Design Group, Inc.
RECOMMENDATION AND STAFF SUMMARY:
On November 14, 2022, the City released Request for Proposals (RFP) for a Parks and Recreation Master Plan. The Master Plan is intended to be a tool to be used in guiding City decision-making related to parks and recreation planning, programming, and funding on a long-term basis. The City of Gardena has six parks with community buildings, two gymnasiums, one parkette, a large-two story community center and the Gardena Wetland Preserve located next to Johnson Park. The City is currently building a new Aquatics and Senior Center at the old Primm Pool site. Also, in 2021 the City acquired the property located on Rosecrans Boulevard which is slated to become an additional Community Center to service the community of Gardena. The Master Plan will explore new opportunities for a new park development as well as potential uses for the City acquired structure on Rosecrans.
Another major component of the Park Master Plan will be the CASp Study which will gather information on our current facilities and evaluate the need for ADA Compliance improvements. When completed the Plan will establish a plan vision, goals and objectives that will be viable for the future.
The RFP was released on Planet Bids and IMS (Integrated Marketing Systems) on November 14, 2022. Two separate job walks took place and six vendors participated in the first phase of the required RFP process.
The following three bids were received:
1. BerryDunn
$247,278
2. RJM Design
Group
$273,970
3. Studio-MLA
$282,739
The Evaluation Committee met and reviewed all proposals and based on the criteria which evaluated each firm based on experience with similar projects, demonstrated success, qualification of key staff, ability to meet project deadlines and verified referenced the list of three was narrowed down to the top two vendors. On January 16, 2023, the top two vendors were invited to participate in an interview with the Evaluation Committee where they presented their proposals and answered several questions from the Committee. The top two vendors then were ranked based on the initial evaluation and interview. The ranking order is as follows:
1 .
RJM Design Group
2 .
BerryDunn
After careful consideration, we would like to recommend approval to move forward with RJM Design Group. During the interview process with RJM Design Group it was evident that their experience and expertise could not be denied. They are one of the leading firms that has provided services to the greater part of the Orange County and the Southbay and boast working relationships that were verified with the likes of City of Carson, City of Laguna Niguel and Costa Mesa, all with positive, outstanding feedback. RJM Design Group has a strong background in assessing current inventory of existing parks, recreation facilities and programs.
They use key information like project population growth, housing units, age distribution and median income and create a document with key strategies and program recommendations for the most effective recreation programs for the community.
The proposed Park and Recreation Master plan will include in an in-depth inventory of parks, facilities, and programs including a CASp assessment. In addition, there will be several community engagements and workshops to involve the community in the process. The public will be encouraged to participate via online surveys and in-person at special events and give their opinion on what they feel is working in the City as well as any changes they would like to see in the future. In addition to the above, we will also be provided with a financial plan review and recommendation to assist with long-range planning. The Parks and Recreation Master Plan project is slated for completion in Spring/Summer 2024.
IN CONCLUSION, Staff respectfully recommends that Council approve the agreement with RJM Design Group to produce the City of Gardena Park and Recreation Master Plan for a cost of $273,970.
FINANCIAL IMPACT/COST:
Park in Lieu and/or Measure A Funds in the amount of $273,970 ATTACHMENTS:
FINAL_RJM_CV_Agreement.pdf
Attachment A RJM-Gardena Master Plan Proposal-andFeeProposal 03-09-23.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
City of Gardena
Parks & Recreation Master Plan Proposal
January 27, 2023
Mary Simonell, Contract Administrator
City of Gardena
Department of Recreation & Human Services
1670 West 162nd Street
Gardena, CA 90247-3734
Re: City of Gardena Parks and Recreation Master Plan
Dear Mary Simonell and Selection Committee:
RJM Design Group, Inc. is pleased to submit our proposal to the City of Gardena for the City’s Parks and Recreation Master Plan. We are excited to assist in the City’s goal to provide a roadmap to be used in guiding City decision-making related to parks and recreation planning, programming, and funding on a long-term basis. The Parks & Recreation Master Plan will listen to all voices in the community and offer multiple chances to participate in the process through different outreach tools, as well as a project website that will be accessible throughout the duration of the project.
National Standards can be a good reference point for benchmark for comparison, however they shouldn’t replace the need for a local analysis. Responsible growth is based on local community needs. Simply having parkland is not enough. Providing the right types of parks and amenities is critical to fulfilling a community’s recreation needs. Community inspired spaces connect people to parks through a deeper sense of ownership. When parks align with community needs, recreation is balanced and may avoid costly, unnecessary facility improvements that can increase maintenance and operation costs. Our process will help guide the future of parks and recreation in Gardena. Regular monthly meetings with the City’s Team will allow the project to remain on schedule and meet the goals of the project.
Based upon our previous experience and the park/facility tour during the pre-proposal meeting, we have developed a Scope of Work which defines a timely and efficient approach to the update with the latest tools in community recreation planning available. For this project, the management contact is Zachary Mueting and the project manager contact is Kristen Schnell. We estimate the timeline to be approximately 1-year to complete this project. If you have any questions or comments after reviewing our proposal and checking our references, please do not hesitate to contact us.
Respectfully submitted,
RJM DESIGN GROUP , INC.
Zachary M. Mueting, LLA
Principal
[email protected]
31591 Camino Capistrano
San Juan Capistrano, CA 92675
(949) 493-2600 phone
(949) 493-2690 fax
www.RJMdesigngroup.com website
Cover Letter
Table of Contents
Cover Letter | 1
Firm Profile | 2
Project Understanding | 3
Organizational Chart | 4
Key Personnel | 5
Scope of Services | 10
Schedule | 25
Quality Assurance / Quality Control | 26
Project Experience | 28
References | 37
Sample Agreement Review | 38
City of Gardena • Parks & Recreation Master Plan | 1
RJM Design Group, Inc.
California Corporation, SBE
36 Years (Since 1987)
33-0254945
(949) 493-2600
Larry P . Ryan — President, [email protected]
Zachary Mueting — Secretary, [email protected]
Zachary Mueting / [email protected]
31591 Camino Capistrano, San Juan Capistrano, CA 92675
17 Personnel
(10) Licensed Landscape Architects, Project Managers
(4) Technical Support
(3) Administrative Support
(3) LEED Accredited Professionals
(2) Certified Arborists
(2) FAA Part 107 Licensed Pilots
Firm Legal Name
Type of Business
Number of Years in Business
Federal Tax ID #
Contact Information
List of Owners
Principal Contact
Office Location
Firm Size
Personnel
Established in 1987, RJM Design Group has evolved into a multi-disciplinary landscape architectural, planning, and design firm committed to serving the needs of cities, public agencies, and organizations throughout California. RJM is comprised of talented individuals with varied backgrounds and interests. Among these dynamic professionals are licensed landscape architects, designers, and planners, most of whom are LEED Accredited Professionals. Each person brings a unique, yet complementary experience and passion to the firm, who will be dedicated to the duration of the project as needed.
Firm Profile
RJM Office | San Juan Capistrano, CA Project Understanding Why plan for the future?
Our communities look to local
open space and recreation to
increase their quality of life.
Recreation is the backbone of
every community. Now is the
time to evaluate just what
resources we need and how
to preserve them. Using the
tools available to you, your
agency can make an impact
with focused planning based
on local community needs.
What sets your agency
apart from other
neighboring communities?
Its people. So why use
anything else other than
specific local analysis? Every
community is unique in not
only its demographics but
its climate, geolocation,
economics, and recreation
trends.
Since our communities are so
diverse, applying a template
from another distant agency is
nothing more than a
best guess. Having your own
customized report gives
you access to important
information that is specific to
your city and community.
No more large costly
planning updates!
Always stay up to date with
your community recreation
planning. The RJM planning
toolkit offers individual tools
that can be utilized for a
fraction of the cost of large
comprehensive master plan
projects.
This allows you to focus
research and planning in key
areas you deem necessary
without having to redevelop
an entire master planning
document.
RJM Design Group’s Parks and Recreation Planning Toolkit is the result of over 35 years of experience in park and recreation planning and analysis.
In each community that RJM has developed a successful Master Plan there has always been a need for local trends vs. national standards.
RJM’s Toolkit empowers cities, districts, and municipalities to take control with powerful data, but without costly planning efforts. Deploy only the tools that meet your community’s needs.
Johnson Park | Gardena, CA
Source: City of Gardena, Facebook
City of Gardena • Parks & Recreation Master Plan | 3 2 | City of Gardena • Parks & Recreation Master Plan City of
Gardena
Zachary Mueting
Principal
RJM Design Group
Kristen Schnell
Project Manager
RJM Design Group
Tim Gallagher
Senior Associate
RJM Design Group
Adam Probolsky
Survey Specialist
Probolsky Research
Source: City of Gardena, Facebook
Organizational Chart
The Community/
Stakeholders
Zachary Mueting, LLA LEED AP (BD+C)
Principal In Charge
RJM Design Group, Inc.
Zachary Mueting has been with RJM Design Group since 2005. Zachary is a licensed Landscape architect with a strong background in recreation planning and design. Combining degrees in computer science, a masters in landscape architecture, and over 15 years of community engagement experience, Zachary has developed the most detailed community engaged master planning product available. Furthering that achievement Zachary has implemented a master planning toolkit approach with several of RJM’s long term clients.
Zachary’s experience, education, professional accreditation, and publication of community consensus building techniques enables him to fulfill his role assisting with community outreach, landscape planning and design services and achievement of appropriate design solutions that create community.
Related Project Experience
• Parks, Recreation & Community Services Master Plan, Carson, CA • Citywide Park Needs Assessment, Laguna Niguel, CA
• Parks and Facilities Master Plan, Pomona, CA
• Parks Master Plan, Stanton, CA
• Parks and Open Space Master Plan, Commerce, CA
• Parks and Recreation Master Plan, Buena Park, CA
• Parks and Recreation Master Plan, Hermosa Beach, CA
• Parks Master Plan, Pinole, CA
• Recreation Park Needs Park Assessment, El Segundo, CA • Parks and Recreation Needs Assessment, San Dimas, CA
• Community Services Master Plan, Temecula, CA
• Comprehensive Parks, Recreation, and Community Services Master Plan, Riverside, CA • Parks and Facilities Condition and Utilization Assessment, Cypress, CA • Update of Open Space Master Plan of Parks and Recreation, Costa Mesa, CA • Parks, Trails, Open Space, and Recreation Master Plan, Menifee, CA • Parks and Open Space Master Plan, Downey, CA
• Park and Recreation Master Plan, Huntington Beach, CA • Recreation Needs Assessment, Goleta, CA
• Jurupa Community Services District Parks and Recreation Master Plan, Eastvale, CA • Parks, Recreation, Trails, and Open Space Master Plan Update, San Bernardino, CA • Parks and Recreation Master Plan, Murrieta, CA
• Parks and Recreation Master Plan, Banning, CA
• Chino Hills Parks & Recreation Open Space Master Plan Update, Chino Hills, CA • Parks, Recreation, Trails, and Open Space Master Plan Update, Santa Clarita, CA • Aliso Viejo Community Association Parks & Recreation Master Plan, Aliso Viejo, CA • Laguna Woods Village Recreational Needs Assessment, Laguna Woods, CA • Long Range Master Plan, Lake Mission Viejo Association, Mission Viejo, CA Licenses
Landscape Architect / CA 5731
Education
Masters Degree,
Landscape Architecture,
California State Polytechnic
University, Pomona, CA
Bachelor of Science,
Information Technology,
Colorado Technical University, CO
Bachelor of Science,
Information Systems Management,
Colorado Technical University, CO
Key Personnel
David Carlson
CASp
CamCASp
City of Gardena • Parks & Recreation Master Plan | 5 4 | City of Gardena • Parks & Recreation Master Plan Kristen Schnell
Project Manager/Research Analyst
RJM Design Group, Inc.
Kristen Schnell has over 20 years of experience working on Parks and Recreation Master Plans. Her responsibilities include tracking all pertinent data and distributing to the consultant team, tracking project schedule and ensuring target dates are met, day-to-day correspondence, preparing summary reports & exhibits, preparing for and attending community outreach events, and preparation of the master plan report.
In addition, Kristen has considerable experience working within the processing systems of several California jurisdictions. She is currently pursuing her AICP certification and is a member of the American Planning Association.
Related Project Experience
• Parks, Recreation, and Community Services Master Plan, Carson, CA • Citywide Parks Need Assessment, Laguna Niguel, CA
• Parks and Facilities Master Plan, Pomona, CA
• Parks Master Plan, Stanton, CA
• Parks and Open Space Master Plan, Commerce, CA
• Parks and Recreation Master Plan, Buena Park, CA
• Parks and Recreation Master Plan, Hermosa Beach, CA
• Parks Master Plan, Pinole, CA
• Recreation Park Needs Park Assessment, El Segundo, CA • Parks and Recreation Needs Assessment, San Dimas, CA
• Community Services Master Plan, Temecula, CA
• Comprehensive Park, Recreation and Community Services Master Plan, Riverside, CA • Senior Center Needs Assessment, Tustin, CA
• Parks and Recreation Master Plan, City of Banning, CA • Parks and Recreation Master Plan Update, City of Murrieta, CA • Parks, Trails, Open Space and Recreation Master Plan Update, City of San Bernardino, CA • Parks, Recreation, and Open Space Master Plan Update, City of Santa Clarita, CA • Parks, Recreation and Open Space Master Plan Update, City of Chino Hills, CA • Parks, Recreation, and Open Space Master Plan, City of Dana Point, CA • Recreation Needs Assessment for Laguna Woods Village (age-restricted community), PCM, Inc.
• Recreation and Parks Master Plan, City of Pasadena, CA • Parks and Recreation Master Plan Update, Aliso Viejo Community Association, Aliso Viejo, CA
• Recreation, Parks, Green Space and Family Services Master Plan, City of Azusa, CA • Update of Open Space Master Plan of Parks and Recreation, City of Costa Mesa, CA • Parks and Recreation Master Plan, Norwalk, CA
• Recreation Needs Assessment, San Juan Capistrano, CA
• Parks and Recreation Master Plan, City of Yucaipa, CA • Recreation Needs Assessment, City of West Hollywood, CA • Parks and Recreation Master Plan, City of La Quinta, CA Education
Bachelor of Science, Biology
University of California,
Santa Cruz, CA
Timothy A. Gallagher
Recreation Programming/Senior Associate
RJM Design Group, Inc.
Timothy A. Gallagher has considerable expertise in parks and recreation management gleaned from more than thirty-five years of public agency management experience and numerous Board positions with industry associations and interest groups. Tim will spearhead many of the tasks outlined in our scope of work including the review of current practices and policies, operations and maintenance evaluation, identifying best management practices, and developing the new policies for the City .
As a Manager or Department head for Parks and Recreation agencies in Seattle, Washington and Los Angeles County Director of Parks and Recreation, Tim had responsibility for long-range planning, park and facility development, program development and operations, and maintenance of parks and community facilities. This experience includes leadership of the development of Strategic Action Plans for Los Angeles County Department of Parks and Recreation and the City of Seattle Department of Parks and Recreation. Tim’s agency experience has also provided him the opportunity to gain familiarity with various funding and financing tools, as well as processing Plans for approval and successful submission of grant requests.
Related Project Experience
• Parks and Recreation Master Plan, Huntington Beach, CA • Parks and Recreation Master Plan, Goleta, CA
• Livermore Maintenance Evaluation, included in Recreation and Parks District, Parks and Recreation Master Plan, Livermore, CA • Jurupa Community Services District Maintenance Evaluation, included in Parks and Recreation Master Plan
• Jurupa Community Services District, Maintenance and Operations Manual • Pleasant Hill Park Maintenance Fiscal Evaluation as part of the Strategic Business Plan 2012/2013
• Pleasanton Parks and Recreation Master Plan included Maintenance Evaluation, Pleasanton, CA
• Santa Maria Leisure Needs Assessment and Action Plan Update, included Park Maintenance Evaluation and Sustainability Plan, Santa Maria, CA • State of Oregon Statewide Comprehensive Outdoor Recreation Plan— Development of chapter on Sustainability in Parks and Recreation • Strategic Action Plan, Seattle, WA
• Pro Parks and Green Spaces Levies Management, Seattle • Strategic Action Plan, Los Angeles County, CA
• Hollywood Bowl Renovation, Los Angeles
• San Luis Obispo County Open Space Trails Plan
Education
• M.A. Parks & Recreation
Administration, CSU Chico
• B.A. Sociology / UC Los Angeles
Professional and Civic Positions
• Board Member, California Council
of Land Trusts
• Legislative Chair—California Parks
& Recreation Society Legislative
Committee. 2000-2005
• Instructor, Cal Poly San Luis Obispo
Key Personnel (continued)
City of Gardena • Parks & Recreation Master Plan | 7 6 | City of Gardena • Parks & Recreation Master Plan Adam Probolsky
Survey Specialist
Probolsky Research
Adam Probolsky has acted as pollster and strategic advisor on hundreds of local, county and statewide ballot measures and candidate and outreach campaigns. Additionally, he has been a key advisor to his firm’s clients on matters of public policy, legislation and business strategy.
Probolsky was a planning commissioner and finance commissioner in the City of Irvine. He was also a member of the Orange County Waste & Recycling Commission overseeing landfills, recycling programs, waste hauling companies and power generating facilities, and he is also a former member of the Orange County Transportation Authority’s Environmental Mitigation and Oversight Committee. Mr. Probolsky regularly speaks to organizations on local public policy issues such as annexation, government customer service, taxation, infrastructure and recreation.
Established for twenty-seven years, Probolsky Research specializes in opinion research on public policy, with government, corporate, election and non-profit practice areas.
We understand government. Probolsky Research is a medium size firm with a staff of nine. Adam Probolsky (president) is your key contact throughout our relationship. Our work does not end after we deliver our final report – we are available (including in-person meetings) as needed moving forward, at no additional cost to you.
We apply expert methodologies and leverage the right research tool for each situation. Our research services include telephone, online and multi-mode surveys, focus groups and other research.
Related Project Experience
• Parks and Recreation Needs Assessment, San Dimas, CA
• Parks and Recreation Master Plan Update, Huntington Beach, CA • George Izay Park Master Plan, Burbank, CA
• Parks and Facilities Master Plan, Pomona, CA
• Parks, Recreation, and Community Services Master Plan, Carson, CA Probolsky Research is a Latina-
and Woman-owned California
Certified Small Business
Enterprise (Supplier # 11154461)
Key Personnel (continued)
David Carlson
Certified Access Specialist (CASp)
CamCASp
David Carlson has been involved with access compliance since the inception of the Americans with Disabilities Act. His early experience came in the private sector as a staff architect in the Bay Area at Dahlin Group Architects. He gained experience working on several commercial shopping centers and similar public spaces requiring accessibility. In the early 2000s David relocated to Ventura County and worked as an architect at the newly established CSU Channel Islands. While CSUCI is a new university, the physical plant dates back to the 1930s, well before any accessibility requirements had been established. It was here where David further honed his access compliance knowledge in helping to bring the campus into compliance with the ADA and the California Building Code.
As part of David’s responsibility at CSUCI, he was tasked with obtaining a CASp license, which is required of every state agency. David successfully completed the CASp exam and has been a Certified Access Specialist in 2013.
In David’s private CASp practice, he has provided professional access compliance consulting work to multiple design firms in Ventura and Santa Barbara Counties. In addition, he consults as an accessibility plans reviewer in Santa Barbara County. His site inspection work has included public parks, retail centers, large office complexes, hotels, bars and restaurants, golf courses, and professional medical office buildings ranging from as far south as San Diego and as far north as San Jose and Sacramento.
Recently, David has provided access compliance consulting to People’s Self Help Housing Corporation for their rehabilitation of three multifamily housing developments in Santa Barbara and Carpinteria.
He has also consulted to the Los Angeles County Department of Parks and Recreation on the Dali Dog Park at Schabarum Regional Park He is currently providing CASp services for Children’s Park in Isla Vista, CA and Jesse Owens Community Regional Park in Los Angeles, CA.
Related Project Experience
• Children’s Park, Isla Vista, CA
• Jesse Owens Community Regional Park, Los Angeles CA
• Dali Dog Park, Schabarum Regional Park, Rowland Heights, CA • Scattered Sites Multifamily Rehabilitation Projects
• Dalia Court Existing Multifamily, Carpinteria, CA
• Victoria St. Existing Multifamily, Santa Barbara, CA
• Ladera Street Existing Multifamily, Santa Barbara, CA • Kellogg Park, Ventura, CA
• Westview Village, Ventura, CA
• Arroyo Verde Park, Ventura, CA
Education
• B.A. Architecture, Cal Poly
San Luis Obispo, 1989
• M.A. Public Administration,
CSU Northridge, 1989
Professional Registration
• California Architectural
License, C23568
• California Certified Access
Specialist, #481
City of Gardena • Parks & Recreation Master Plan | 9 8 | City of Gardena • Parks & Recreation Master Plan Project Overview & Deliverables
We have developed the following project approach with six overall phases. Phase I outlines the project management and meetings for the duration of the project. Phase II will focus on updating the existing conditions of Gardena’s parks, recreation facilities, programs, and demographics. Phase III will encompass our community outreach tools including RJM’s innovative online virtual and/or in person meetings, project website, and community feedback. Phase IV will include a review of all the community data collected and prepare a meaningful analysis that will support future recreation planning. Phase V will investigate current policies, staffing, funding , and maintenance practices and offer recommendations. Lastly, Phase VI will be a summary of research, in an easy to read document, illustrating the Parks and Recreation Master Plan for Gardena:
Phase Name Tool Deliverables
Phase I: Project Management Tool 1:
Scalable Project Management
►Project schedule
►Monthly virtual meetings
►Online resource FTP site
Phase II: Existing Conditions
Analysis
Tool 2:
Existing Documentation Review
Tool 3:
Inventory of Recreation Facilities, Parks and
Programs
Tool 4:
Demographic Assessment
Tool 5:
Benchmark Comparison Analysis
Tool 6:
Custom Park Standards Calculations (CPSC)
►Existing documents summary
►Parks, facilities, and joint use school
inventory database in GIS
►Parks, facilities, and joint use school
inventory maps
► Service area gap analysis maps
► Acreage analysis
► Accessibility Survey & Report
► Recreation programs and service
inventory
► Programs and services assessment
► Demographic assessment summary
► Benchmark comparison (w/3 cities)
► Local demand / need analysis for
organized sports
Phase III: Public Outreach and
Engagement
Tool 7:
Community Engagement
► Branding kit
► Project website development &
updates
► Virtual and/or in person meetings and
summaries
► Stakeholder interviews summary
►Multimodal survey and report
Phase IV: Needs Analysis and
Recommendations
Tool 8:
Community Needs Assessment
Tool 9:
Recommendations and CIP
► Community needs assessment
and prioritization matrix
► Acreage analysis
► GIS mapping of community needs
► 15-year priority CIP Plan
Phase V: Management, O&M,
and Financial Analysis
Tool 10:
General Plan Review & Compliance
Tool 11:
Operations and Maintenance Plan
Tool 12:
Financial Analysis Plan
►Policy Review and Recommendations
Summary
► Operations and Maintenance Plan
Summary
► Financial Review, Funding Sources,
and Recommendations
Phase VI: Report
Development
Tool 13:
Report Development and Presentations
►Appendix Document
►Powerpoint presentation
► Final Draft Report
►Final Report
Scope of Services
Phase I: Project Management
Clear communication is critical in any endeavor. RJM will hold regular virtual meetings with the City monthly to review progress, present information, and recommend direction throughout the project. These virtual meetings enable strong team collaboration and unity in decision making as the project develops.
Additionally, a project team online resource FTP site will allow for easy file access and document review for all team members. This will ensure everyone has access to the latest reports, and graphic illustrations available. Based on select tools, we will create an online project dashboard where you can see results from public comments live as they come in eliminating the “wait” for consultants to gather and report back.
Phase II - Existing Conditions Analysis
Knowing what documents exist and how they relate to one another can help guide planning to ensure there are no conflicts or overlapping efforts. RJM will review related documents pertinent to your planning process and generate a database of existing resources as well as a summary document highlighting key elements. Understanding the history of past planning projects enables you to carefully navigate future planning efforts free of potential conflict.
Tool 1
Scalable Project Management
Tool 2
Existing Documentation Review
Scope of Services
Johnson Park | Gardena, CA
Source: City of Gardena, Facebook
City of Gardena • Parks & Recreation Master Plan | 11 10 | City of Gardena • Parks & Recreation Master Plan Phase II - Existing Conditions Analysis continued
Recreational Facilities and Parks
Understanding where parks exist is not enough in today’s world. RJM utilizes the power of ESRI to truly map out community needs and identify underserved areas where park quality, safety, and accessibility may be impacting disadvantaged communities.
We will verify the City’s existing parks and facilities list, as well as provide updates to the City for their use. Specifically the GIS dataset will include:
• Geolocate city-owned parks and recreation facility parcels. Developed park profile sheet with aerial and boundary of each park site.
• Quantify select city-owned park passive and active recreational amenities (i.e. ballfields, basketball courts, dog parks, tennis courts, restrooms, and playgrounds). Prepare database to include a list of amenities specific to each park site and field verify condition of park amenities.
The inventory will be analyzed by service area using a 5-10-15 minute walk radius and overall city parkland acreage to identify under served neighborhoods or community planning areas. Map exhibits will be developed to determine the distribution and trail connectivity of recreation facility types throughout the city. The results will illustrate gaps in balancing the equitable distribution of service and opportunities for all ages and income levels.
Tool 3
Inventory of Recreation
Facilities, Parks, and Programs
Copyright © 1995–2022 Esri. All rights reserved.
Gardena General Plan 2006
Community Resources Element
Open Space Plan
OS-4 Western
Marine
Vermont
Van Ness
Crenshaw
Rosecrans
162nd
Redondo Beach
Normandie
178th
158th
Artesia
Alondra
166th
Gardena
132nd
135th
146th
Gramercy
154th
Manhattan Beach
170th
182nd
Western
Norm
andie
Verm
ont
Budlong
El Segundo
Rowley
Park
Willows Wetland
Mas Fukai
Park
South
Gardena
Park
Bell
Park
Freeman
Park
Thornburg
Park
Ken Nakaoka
Comm Ctr
Harvard
Parkette
Primm
Mem
Pool
Rush
Gym
Gardena
High
School
Peary
Middle
School
Denker
Elem
Purche
Elem
153rd St
Elem
Amestoy
Elem
156th St
Elem
Sellery
Center
Figure OS-1
Parks and Open Space Resources
Parks
Schools
Mas Fukai Park | Gardena,
CA
Source: City of Gardena,
Facebook
12 | City of Gardena • Parks & Recreation Master Plan
Recreation Programs
Our team shall provide an inventory and evaluation of existing recreation programs provided by the City. RJM shall analyze the City’s current program offerings in terms of gaps in delivery of services, attendance, use of space, consistency with current recreation trends in the leisure services industry, and potential future uses or desired amenities that arise during the community engagement process. This will include a review of regional, new, emerging, and declining trends in recreation activities. The program evaluation shall provide analysis and rating of how well the City is doing in the areas of programming for tiny tots/toddlers, youth/teens, adults, families, and seniors (active and mature). The evaluation shall indicate any gaps in service and what programming changes/additions Gardena should consider implementing in the future to fill those gaps and meet new recreation trends. Our team will collaborate with staff to evaluate existing levels of social service and recreation program services within the City’s sphere of influence, public and private, to determine adequacy of current social service, and accessible recreation opportunity for all City residents.
Additionally, an analysis of best possible providers of community and recreation facilities shall be developed. It will include an analysis of partnerships that are relevant to the provision or operation of parks and open space facilities, School District facilities, possible competition, or duplication of services through other public and private service and facility providers, and recommendations for minimizing duplication and/or enhancing possibilities for collaborative partnerships where appropriate.
Tool 3
Inventory of Recreation
Facilities, Parks, and Programs
CASp Study for City Recreational Facilities and Parks
Certified Access Specialist scope shall include site review of each park/facility for existing access compliance. A detailed Certified Access Compliance report shall be developed for each park/facility identifying non-compliant elements at each location. Additionally, any existing current as-built drawings shall be reviewed for access compliance and included in the report for each location. It is assumed that all inspection spaces shall be made available to the inspector at the time of the site work. Timeframe to complete all inspections and reports shall be no more than three (3) months from start of the project. Accessibility Survey & Report completed by a Certified Access Specialist (CASp) to include:
Park Name Park Acreage Expected Amenities to inspect
Vincent Bell Memorial Park 1.92 acres “2 accessible parking spaces Restroom building
2 small playgrounds
Baseball diamond w/ small bleachers
Half basketball court
Mini pitch court”
Thornburg Park 2.30 acres “2 identified accessible parking space Restroom building
1 baseball diamond w/ small bleachers
2 basketball courts
Playground
Covered picnic table area
Ball wall”
Arthur Johnson Park 6.14 acres “1 accessible parking space at street 4 accessible parking spaces in lot
2 basketball courts
4 tennis courts
Large grass play area with small bleacher
Small skateboard park
Restroom building
Playground
3 site stairs
1 site ramp”
Freeman Park 2.61 acres “1 accessible parking space
Restroom building1 baseball diamond with
short bleachers
1tennis court
1 baketball court
1 mini-pitch court
Playground
Covered picnic benches
1 site stair”
Harvard Blvd Parkette 0.20 acres “No onsite parking provided Grass area
Small playground
2 picnic benches”
Rush Gymnasium 0.45 acres “2 Accessible parking spaces in lot across street
2 exterior entry stairs
2 exterior entry ramps
Gender specific restrooms (assumed inside
bldg)
Drinking fountains (assumed inside bldg)”
Park Name Park Acreage Expected Amenities to inspect
Rowley Park and Gymnasium 18.50 acres “3 accessible parking spaces in west lot 5 accessible parking spaces in east lot
2 accessible parking spaces in south lot
Skateboard park
4 baseball diamonds
4 tennis courts
2 basketball half-courts
Soccer court
Playground
Covered picnic areas
Indoor gymnasium
Community building”
Nakaoka Community Center n/a “2 accessible parking spaces in lot Auditorium
5 meeting rooms
Gender specific restrooms (assumed inside
bldg)
Drinking fountains (assumed inside bldg)
Reception desk (assumed inside bldg)”
City Hall n/a Parking Lots – It appears there is one lot along W. Gardena Blvd. and a second lot to the
west of City Hall.
Approaches to facility from parking and public
way
Site ramp at north building entrance
Building entrances at both parking lots and
north side of building
Public Lobby
Public Reception/Front Desk (assume three
public reception counters within building)
2 multiple occupant gender specific
restrooms
One public drinking fountain
Assumptions:There is no second floor, stairs
or elevator to be inspected.
Phase II - Existing Conditions Analysis continued
City of Gardena • Parks & Recreation Master Plan | 15 14 | City of Gardena • Parks & Recreation Master Plan Understanding the recreation needs and preferences of City residents first depends upon an understanding of the population and its demographic characteristics. Steps in this process involve a review of data regarding the City’s population base as defined in the latest census, ESRI Tapestry Dataset, and the American Community Survey (ACS).
Detailed demographic data regarding such variables as age, ethnicity, household size, and income as well as special populations which may require specialized or disproportionate services and programming, such as seniors, teens, pre-schoolers, second-language learners, individuals with disabilities, military families and veterans will be analyzed in order to identify unique populations for use in the demand analysis. Special attention will be given to any sub-groups of the population that show unusual trends of change.
Gather data on comparable services and facilities from no more than three (3) comparable agencies in the Gardena area to benchmark and compare City’s current level of service with the other agencies, national, and state best practices. Data gathered may include types of programs offered, partnerships, operating budgets, participation data, staffing sizes, facility size, fees, and annual budgets for sports complex, aquatics complex, and gymnasium/community center serving a similar sized community. Additionally, an analysis will be completed on current per capita spending investment for parks/community services/recreation operation in Gardena. Per capita spending analysis should include expenditures related to maintenance, operations, staffing, programming, administration, and capital improvements.
Understanding who the community is and where they recreate is vital to the development of a successful road map for the future.
Phase II - Existing Conditions Analysis continued
Tool 4
Demographic Assessment
Tool 5
Benchmark Comparison Analysis
Copyright © 1995–2020 Esri. All rights reserved.
City of Gardena Tapestry Map & Demographics
KEY FACTS
61,543
Population
39.6 Median Age
2.8 Average
Household
Size
POPULATION GROWTH
2000 2010 2020 2025
0 20,000
40,000
60,000
COMMUNITY DIVERSITY
Asian
19%
AI / AN
1%
Hispanic
29%
White
8%
Two or
More
Races
9%
Black
15%
Other
19%
AGE DISTRIBUTION
100%
Children 14 under 17.3%
Adults 15 to 64 64.6%
Seniors 65+ 18.1%
POPULATION GROUPS
21%
Pop <19
22%
Pop 19-34
41%
Pop 35-64
16%
Pop 65+
TAPESTRY SEGMENTS
13A
Diverse
Convergence
5,311
households
24.4%
of Households
City Lights
2,995
households
13.8%
of Households
12A
Family
Foundations
2,326
households
10.7%
of Households
PHYSICAL ACTIVITY RATES
40.3%
Exercise at home 2+
times per week
14.6%
Exercise at club 2+
times per week
COMMUNITY ACTIVITY
100%
Swimming 30%
Basketball 20%
Soccer 11%
Tennis 9%
Baseball 8%
Bicycling (Mountain) 8%
Football 8%
Softball 6%
* Physical activity in
the past 12 months
TRANSPORTATION TO WORK
3.1%
Took Public
Transportation
10.9%
Carpooled
1.7%
Walked to Work
0.4%
Bike to Work
HOUSEHOLD SPENDING
$2,507
Travel
MISSIN
GTheatre/Operas/
Concerts
MISSI
NGSports Events
$91
Movies/Museums/
Parks
MISSIN
GOnline Games
$1,914
Education
PROJECTED GROWTH RATE
-0.15%
Overall Population
-0.11%
Generation Z
-0.75%
Generation X
-0.18%
Millennial
8A
KEY FACTS
61,543
Population
39.6 Median Age
2.8 Average
Household
Size
POPULATION GROWTH
2000 2010 2020 2025
0 20,000
40,000
60,000
COMMUNITY DIVERSITY
Asian
19%
AI / AN
1%
Hispanic
29%
White
8%
Two or
More
Races
9%
Black
15%
Other
19%
AGE DISTRIBUTION
100%
Children 14 under 17.3%
Adults 15 to 64 64.6%
Seniors 65+ 18.1%
POPULATION GROUPS
21%
Pop <19
22%
Pop 19-34
41%
Pop 35-64
16%
Pop 65+
16 | City of Gardena • Parks & Recreation Master Plan
Phase III - Public Outreach and Engagement
Your most robust tool is the ability to reach out to your community in a meaningful two-way dialogue. Find out what, where, and how your community recreates. Over the years technology has changed and so has the trend in which community residents communicate. There is no one prescriptive method that is a catch all for any community. Community input no longer rests on a one-night workshop. People take part in surveys and feedback sessions when it is convenient with their schedules. We engage the entire community and not just a handful of special interests through the following outreach elements:
Website Development
RJM will develop a project website in the ESRI story map platform where the community can learn about the project, understand the extent of planning considerations, and provide feedback.
This website will be a hub for community collaboration and meaningful two-way feedback. This continuous public dialogue will ensure maximum opportunity for all community members to become informed and involved in the development of the Parks and Recreation Master Plan. As each of the following outreach efforts are completed, the results will be posted. This method enables continued community involvement for the life of the project. At any point during the project the community can provide direct comments via a “Feedback” button on the website.
As feedback is recorded it will be reviewed and shared with the project team. To promote project branding and ease of community engagement our team will purchase the domain “GardenaParksMasterPlan.com” for the project website.
RJM will prepare and conduct a Sports Organization Specific ESRI Online Survey. The survey is specifically designed to collect valuable information regarding facility usage, team size, recreation seasonality, and player volume that is key to calculating the city’s local demand for sports facilities. The results will be tabulated and used to verify and update the participation rates in selected sports for use in the demand analysis and calculation of the City’s local community parks standard. This standard will represent the unique local demand not just a national averaged benchmark.
Considering the current inventory of recreation facilities, we will identify surpluses and deficiencies in existing parks and recreation-related facilities to serve the community as it exists now and with projections to 2032. One of the primary advantages to this methodology for determining need is that it provides a quantitative, unbiased evaluation of the surpluses and deficits in the City’s parks and recreation facilities, both currently and in the future.
Tool 6
Custom Park Standards
Calculations (CPSC’ s)
Phase II - Existing Conditions Analysis continued
Y our community
can view current
reporting on
the project
RJM Design Group
January 27, 2023
Gardena
Project
Website
Scan the QR code, go to https://arcg.is/SruLf0 or click the photo to see a project website sample.
City of Gardena
Parks and Recreation Master Plan
January 27, 2023RJM Design Group
“making lives and communities better now and in
the future”
Tool 7
Community Engagement
City of Gardena • Parks & Recreation Master Plan | 19 18 | City of Gardena • Parks & Recreation Master Plan Stakeholder Interviews
Soliciting the attitudes and perceived needs of community stakeholders is an essential element for a successful Master Plan. Often involved in the front lines of community recreation support and programming, stakeholders have a unique understanding of community desires. One- on-one interviews will be conducted with selected key stakeholders such as members of the City Council, Commissioners, City Manager’s Office, School District representatives, and/or community leaders. Estimate twelve (12) interviews to be conducted via online virtual meetings.
Community Workshops
Since 2020, we have seen an increase in community participation using virtual workshop methods, such as an online commencement video and online surveys available on the project website. The community now has the choice to participate in community workshops in person or virtually on their own schedule. Each “in person” community consensus building workshop includes a two (2) hour session, inclusive, for up to fifty (50) participants. Each online survey includes summarizing up to (300) responses. We propose to work closely with City Staff to organize and further define the approach to be used in this process. City to provide and manage all PPP requirements as mandated by the CDC and state of California. We will coordinate with City staff for the promotion of the workshops, scheduling, and the provision of staff to assist with the workshops. Our workshop methodology is designed to arrive at consensus regarding the priorities perceived by the public for improvements to the parks, recreation facilities, programs, and services.
Workshop No. 1
The first workshop will solicit community input on the characteristics, issues, and trends the City is currently facing. An online survey will also be available for residents that are unable to attend the workshop and will be active for (2) two weeks. The information gathered will be used identify key ideas and desires to be explored in the future surveys and outreach efforts.
Workshop No. 2
The second workshop will focus on parks, facilities, and programming needs. This workshop will begin with a presentation illustrating the results of past efforts and soliciting further information on the prioritization of the desired recreation improvements. This workshop will also promote an online survey option. The online survey will stay live for (2) two weeks allowing all community members to take part at their own pace.
Workshop No. 3
The final community outreach event will involve sharing all the past outreach results as well as the facility and program prioritization survey summary. At the conclusion of the presentation our team will host online survey will also be available for residents that are unable to attend the workshop and will be active for (2) two weeks for residents to weigh in on the list of community needs identified throughout the process.
Phase III - Public Outreach and Engagement continued
We will also make paper copies of the survey available for distribution at City Hall and other locations as requested. Paper surveys will be collected, and data entered by City staff to be counted with online survey responses.
Each workshop also includes a 5-10 minute commencement video that replicates the in- person presentation. The commencement video is made available on the project website for community members unable to attend the in-person events.
Statistically-Valid, Multimodal Community Survey
To ensure that the Parks and Recreation Master Plan is representative of the needs, priorities and concerns of all residents in the City (not just those who actively participate in the stakeholder interviews, workshops, community meetings, or advisory committees) we recommend conducting a statistically reliable survey as part of the public outreach and engagement program.
After selecting households at random using a stratified design, the survey will be administered using a multimodal approach including multiple recruiting methods (mail, email and telephone) and data collection methods (telephone and password-protected online surveys) to ensure a balanced, representative sample that reflects the full diversity of the City’s resident population.
Using a multimodal approach will ensure a higher participation rate, reduce response bias, better capture the opinions of traditionally hard-to-reach subgroups, and ultimately deliver more reliable data than relying on a single-mode approach (i.e. telephone only). Our online survey platform is complaint with Federal Section 508 (and WCAG guidelines) which ensures accessibility by people with disabilities.
English, Spanish, and Tagalog are included, and we place no limit on Spanish or Tagalog language responses. We initiate all interviewing calls with live-US based interviewers in English and switch to Spanish or Tagalog only upon request or when a clear language communication issue presents itself. Survey results will be analyzed by neighborhood and citywide, as well as identify correlations between various park amenity use.
Phase III - Public Outreach and Engagement continued
Social Media / Project Branding Kit
To maximize community participation our
team will develop content and promotional
materials for the project including flyers,
website and social media content, and
handouts that will visually unify all project
outreach efforts. Our team will develop
large format project posters for display on
site and throughout various community
center facilities, social media graphics for
easy posting, sponsored social media ads
on Facebook and Instagram, project branded
flyers and QR codes will tie directly into the
project website. Digital media developed
by RJM throughout the project will be sized
and made available for posting by the City’s
account administrators. Project updates,
workshop notifications and invitations will be
coordinated in advance of the actual meetings.
This outreach will inform users of the project’s
intent, timing, proposed meeting dates and
project updates. Upon city request RJM will
print materials and ship them to the city. All
printing and shipping will be billed against the
reimbursable allowance.
Sample of Community Engagement Outreach
Participant Totals (City of Carson)
City of Gardena • Parks & Recreation Master Plan | 21 20 | City of Gardena • Parks & Recreation Master Plan Phase IV - Needs Analysis and Recommendations
The strength of the Parks and
Recreation Master Plan will
largely rest on the successful
outreach efforts and thorough
analysis of the results. The
assessment will not only convey
the results among residents as
a whole, it will also detail how
the results vary across important
subgroups of residents such
as age, gender, location within
the City, presence of children
in the home, as well as length
of residence and other factors.
Using the ESRI Tapestry
community dataset RJM can
analyze the micro demographics
to determine not just priority
of recommendations but the
impact on the location of the
recommendations as well.
Each of the community
engagement strategies
employed will be analyzed
and combined into a single
engagement needs matrix
graphic. This graphic will illustrate the community needs that have the most significant impact as well as other trending recreation desires among the community.
Tool 8
Community Needs Assessment
0 2 4 6 8 10 12
Dog Park
Gym / Recreation Center; Basketball Courts (Arena / Indoors) Shade Structures
Sports Complex / Sports Park
Trails / Trail System / Trail Heads/Access / Walking / Jogging Aquatic Center; Indoor Pool
Baseball Fields; Baseball Diamonds
Community Center (at all parks)
Cross Country Facility
Football Fields; Flag Football Tournament Location
Lighting in Parks
Multi-Purpose Fields
Open Space / Natural Areas / Greenbelts
Parking
Restrooms
Senior Facility / Center
Soccer Fields; Youth Soccer Fields (U-5, U-7)
BMX / Skate Park
Carousal / Ferris Wheel (Fairmount Park)
Community Garden (Patterson Park)
Exercise Course
Golf Course (18 hole)
Heated Pool; Ramp / Stairs to enter pools
Homeless Facility / Center
Lacrosse
Library (Bobby Bonds Park)
Outdoor Performance Venue / Amphitheater / Arena
Parks/Mt. Rubidoux
Pickleball Courts w/Lights
Pocket Parks / Linear Parks
Rugby Field
Santa Ana River Trail
Scoreboards for all Fields; Sport Field Fencing
Softball Fields
Splash Pad / Water Play
Youth Opportunity Center
Zipline
Area of maximum
community impact
Public Workshops
Workshop 1 / Workshop 2 / Workshop 3 /
Workshop 4 / Workshop 5 / Workshop 6
Stakeholder Interviews
Focus Group / Stakeholders
Surveys
Sports Org. Survey / ESRI Online
Survey / Phone Survey
6 7
10 6
6 7
6 4
3 3
3 3
FrequentApparentIdentified
Sample of Community Needs Prioritization Graphic
RJM will provide a complete recommendation action plan outlining the park infrastructure improvements required to meet the needs of the community. Recommendations will be based on research and documented community needs. Specific recommendations may include park and recreation features such as additions, renovations, redevelopments, replacements, decommissioning, maintenance, and improvements of proposed parks, playgrounds, shelters, sports courts, parking lots, and turf reduction.
After the facility needs, community priorities, and public consensus are defined, we will discuss and evaluate with City Staff the short-term, intermediate, and long-term opportunities to create new community recreation facilities. This may include evaluation of areas such as drainage or flood control sites, vacant land, or reuse of existing park land as well as potential new or enhanced partnerships to maximize the communities existing resources.
Consultant shall further refine the list to create a 10-year priority CIP Plan and a detailed implementation schedule for first 5 years, including priority projects. The plan shall take into account immediate and long-range budget projections, planning staffing needs and operational resources.
Tool 9
Recommendations and CIP
Tool 10
General Plan Review & Compliance
Phase V - Management, O&M, and Financial Analysis
The purpose of this task is to provide, recommend, and establish coordination between the Parks and Recreation Master Plan and the City’s General Plan. This will include proposed modifications, amendments, or revisions to the General Plan.
The Consultant shall review the City’s planning and development ordinances pertinent to parks development issues; propose amendments and/or new ordinances as needed to accomplish parks development goals and objectives.
Analyze current facility usage policies and fees for consistency, relevance, and effectiveness.
The Consultant will develop an overall operational assessment for efficiencies and best management practices that can be employed to guide the organization including an analysis and identification of core recreation services, effective resource allocation, cost recovery, and pricing strategies that take into consideration community wide benefits vs. individual benefits.
Recommended broad strategies for improvement or elevation of current operations to a best practice level will be presented that will apply to:
• Pricing strategies for facilities and programs
• Staffing standards for recreation services used by the community • Inventory of potential community partnerships and outside providers Prepare an Operation and Maintenance plan for the parks and recreation buildings maintained by the City. The plan will identify routine and preventative maintenance schedules/programs, work management, asset lifecycle management, and performance measurements. Operation and Maintenance Plan will include maintenance specifications and a proposed scope of work for park maintenance including a schedule of park maintenance services.
Consultant shall provide an evaluation of current staffing levels and organizational structure based upon the existing department and potential growth with the development of this master plan. An evaluation and analysis of current management and operations practices will be provided, giving specific attention to parks maintenance and staffing (consideration should be given to contract maintenance vs. in-house staffing) with recommendations pertinent to future growth of parklands, buildings and facilities, and related services.
Operations and Maintenance Plan will propose the development and operation of a sustainable park system for the City identifying a vision, goals, and objectives for a park system that addresses environmental and economic sustainability. Recommendations can be prepared for specific sustainability practices for both new and rehabilitation projects, including ongoing sustainable operation and maintenance practices for incorporation into future bid requirements for maintenance suppliers, as well as design and construction guidelines for proposed new projects or project improvements that address environmental and economic sustainability goals.
Based on the development Parks Master Plan and considering current and identified future needs, consultant will develop recommendations. These recommendations will be developed considering both the current conditions of existing facilities and proposed modifications related to how the current parks, trails, open space, and recreational facilities should be maintained, restructured, or enhanced. Propose cost-effective funding levels necessary to adequately sustain quality, safe, and cost-effective maintenance operations and practices and sustain recommended levels of maintenance and service.
Tool 11
Operations and Maintenance Plan
City of Gardena • Parks & Recreation Master Plan | 23 22 | City of Gardena • Parks & Recreation Master Plan Tool 13
Report Development and
Presentations
Master Plan Report Development
The draft report will summarize all information gathered in inventory tasks, analysis, funding opportunities, phasing, community priorities and other data as appropriate. Recommend levels of recreation and park facilities shall be presented graphically and demonstrate distribution of service and opportunity.
Following a City Staff review, RJM will conduct a virtual meeting with City Staff to review and discuss refinements to the draft report. Upon receipt of one set of non-conflicting comments from the City, we will revise the document. The RJM Team will then incorporate City refinements and submit the Second Draft for staff review. Once the Second Draft has been reviewed and non-conflicting comments are received, a final Draft will be developed and formatted for delivery. All original detailed research and summary reports will be cataloged in an Appendix Document.
Public Meetings and Presentations
RJM will prepare a PowerPoint presentation summarizing the Final Report and present the final draft Master Plan to the City Council for review, comment, and final direction. Included in this proposal is in person attendance at one Parks and Recreation Commission Meeting, and one City Council Meeting.
Phase VI - Report Development
The Consultant will conduct an analysis of existing financial plans developing a Financial Plan with recommendations applicable to addressing the updated financial needs and priorities for the City. Review and discuss existing funding mechanisms and cost recovery practices for recreation programs and services; and recommend appropriate levels of cost recovery through fees. Recommendations should balance cost recovery with issues of affordability.
Provide a thorough analysis of existing funding practices, sources of funds including user fees and impact fees, and funding levels for parks, recreation, community service facilities and programs. Identify new or alternative sources of funds that might reasonably be developed to supplement existing funding methods an identify new funding practices that might present long- term funding stability.
Fiscal Capacity of Parks and Recreation services will be evaluated by:
• Develop budgets for the creation of new park development, maintenance of existing parks, and operating programs.
• Determine deficiencies in funding resources for existing parks and recreation programs, relative to demand of existing and potential users.
• Identify resources needed to operate and maintain future parks and recreation programs based on past funding, operating, and maintenance trends. • Based on the park user profile and community needs assessment, identify funding resources that would be required to meet park and recreation needs. Project costs for the next 20 years.
Determine other alternative funding sources for the City, recommend options to address any funding gaps, and identify best funding practices in other cities that can be explored by the city.
Tool 12
Financial Plan Review and
Recommendations
Project Schedule
M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12
Phase I: Project Management (Tool 1)
Tool 1: Scalable Project
Management
Phase II: Existing Conditions Analysis (Tool 2 - 5)
Tool 2: Existing Documentation
Review
Tool 3: Inventory of Parks,
Facilities, and Programs
Tool 4: Demographic
Assessment
Tool 5: Benchmark Comparison
Analysis
Tool 6: Custom Park Standards
Calculations
Phase III: Public Outreach and Engagement (Tool 7)
Project Website Development
Stakeholder Interviews
Workshop ONE
Workshop TWO
Workshop THREE
Statistically-Valid Multimodal
Community Survey
Social Media / Branding Kit
Phase IV: Needs Analysis and Recommendations (Tool 8- 9) Tool 8: Community Needs
Assessment
Tool 9: Recommendations &
CIP
Phase V: O & M, Policy, and Funding Analysis (Tool 10 - 12) Tool 10: General Plan Review
and Compliance
Tool 11: Operations and
Maintenance Plan
Tool 12: Financial Plan Review
and Recommendations
Phase VI: Report Development (Tool 13)
Tool 13: Report Development
and Presentations
M Month
Kick Off Meeting (In-Person)
Project Review Meeting (Virtual)
Presentations (In-Person)
Phase V - Management, O&M, and Financial Analysis continued City of Gardena • Parks & Recreation Master Plan | 25 24 | City of Gardena • Parks & Recreation Master Plan
COMMUNICATIONS APPROACH
An assigned Project Manager from RJM Design Group for the specific project will be the main point of contact with the City for the life of the project. RJM Design group will act as the project lead and main coordinator for all project deliverables. All communications from sub consultants will be conducted through RJM Design Group.
1. Consultants can participate in online virtual meetings via Zoom, Microsoft Teams, or other video conferencing applications. Meetings to be held at regular intervals to assess progress and provide direction throughout the performance of the services and preparation of the project deliverables.
2. RJM will prepare all meeting agendas for identified scheduled meetings with the City.
QUALITY ASSURANCE
The success of RJM Design Group can best be measured by our numerous long-term relationships with our valued clients. In order to foster these relationships, our goal is to produce a high-quality product in the most effective manner possible by utilizing our proven QA/QC procedures.
Our Quality Assurance Program is process-oriented and begins with experienced staff along with our firm’s commitment to ongoing education. Our experience is based on hundreds of successful projects and gratified clients. Our staff is encouraged to continually pursue expanding their current knowledge base in order to allow us to be at the forefront of our industry. Continuing education is pursued in the following areas:
• AIA – American Institute of Architects
• APA - American Planning Association
• Arborist Certification
• ASLA - American Society of Landscape Architects
• CPSI – Certified Playground Safety Inspector
• LEED – Sustainable Practices
• PSMJ – Project Management
• QSP and QSD – Qualified SWPPP Practitioner and Developer • STMA - Sports Turf Managers Association
In addition to our well-educated and seasoned professionals is our thorough understanding of the project development process. This allows us to share information with our consultant team and clients so that our projects evolve in a proactive and well-orchestrated manner. Communication among staff, team members and client include the following project parameters:
• Project Goals – clearly identified.
• Program Needs – confirmed with the client.
• Schedule – a project schedule is established at the onset which outlines the process evolution, major milestones, submittal dates, reviews, approvals. • Budget – understanding the budget is critical to a project’s success. • Construction Estimates – RJM maintains an extensive library of unit costs that are acquired through our numerous public bids, as well as from specialty consultants and independent cost estimators. This allows our recommendations and project cost estimates to accurately reflect the current construction costs.
Quality Assurance / Quality Control Approach
Our office environment is an open studio that allows for continual sharing of ideas and collaboration between our experienced principals, project managers, and staff members. We believe that this interaction promotes effective communication that is vitally important to the success of every project. Team meetings are scheduled at regular intervals to ensure that accurate communication on key project aspects is shared and understood. Other methods of project communiation include email, telephone/conference calls, in-person meetings, and video-conferencing, as appropriate.
Noteworthy to RJM and unique when compared to other firms, is that the same team, individual staff members, will continue on and retain responsibility for the preparation of the final documents.
We believe that this approach allows for a more consistent and accurate method of ensuring that all of those special details discussed in the previous phases are carried throughout the final document process. This method is fundamental for maintaining quality assurance, and effectively controlling costs.
The continual monitoring of project evolution provides the ability to confirm that appropriate progress is being made on an ongoing basis. This review is instrumental in confirming that project goals, program needs, schedules and budgets are as intended and that unforeseen changes, “curve balls”, do not occur inappropriately.
QUALITY CONTROL PLAN
Our open office “bullpen” setting is especially conducive to regular milestone reviews and monitoring of a project. This review plays a central role in our quality control effort. The importance of plan review, checking, and cross-checking cannot be overemphasized, given the complexity and time constraints under which reports are often produced.
The Client is involved in reviewing deliverables/summary reports at regular intervals and approving the documents before they are made part of the Appendix document.
Another integral component in our quality control process is the utilization of our “RJM lessons learned checklist. ” This checklist contains the learning experiences that we have encountered over 34 years of project development. It is a useful tool that allows us to systematically review our work and that of our consultant team to ensure that we are applying the collaborative experience learned to the benefit of our projects.
In addition to our in-house quality control efforts, we are also continually learning and applying the ongoing “lessons learned” from our outside plan check services provided to multiple agencies.
This methodical approach to outside projects gives us the unique advantage of reviewing our own plans and cost estimates with an impartiality that allows for a fresh and unbiased evaluation.
City of Gardena • Parks & Recreation Master Plan | 27 26 | City of Gardena • Parks & Recreation Master Plan Agencies Served
Aliso Viejo
Azusa
Banning
Brentwood
Buena Park
Carson
Chino Hills
Commerce
Costa Mesa
Cypress
Dana Point
Downey
Goleta
Hermosa Beach
Huntington Beach
Jurupa Community Services
District
La Quinta
Laguna Woods Village
Laguna Hills
Laguna Niguel
Livermore
Manteca
Menifee
Murrieta
Norwalk
Pasadena
Pinole
Pleasant Hill
Pleasanton
Pomona
Rancho Mission Viejo
Riverside
Rocklin
Roseville
Sacramento
San Bernardino
San Dimas
San Fernando
San Juan Capistrano
Santa Barbara County
Santa Clarita
Santa Maria
Stanton
Temecula
West Hollywood
Woodland
Yucaipa
Our experience with local communities
can help your city’s future planning efforts. website | rjmdesigngroup.com email | [email protected]
Project Experience
City of Gardena • Parks & Recreation Master Plan | 29 28 | City of Gardena • Parks & Recreation Master Plan Project Summary
RJM Design Group developed the City’s first Parks and Recreation Master Plan. The process commenced with an inventory and assessment of the existing parks, recreation facilities, and program opportunities available within the City. Projected population growth, housing units, age distribution, and median income were some attributes that helped to identify the demographic characteristics of the resident population. The existing inventory and demographic analysis provided the foundational understanding of the community. The community outreach provided multiple opportunities to engage the community members and included a project website, online feedback comments, a statistically valid, multimodal survey, stakeholder interviews, three (3) community online surveys, a sports organization questionnaire, and six (6) in-person community workshops. Key strategies were developed to address each facility and program recommendation. Current capital improvement projects and costs for the recommendations were outlined in the report. Funding sources and strategies were identified to assist in the implementation of the recommendations.
Parks, Recreation & Community Services Master Plan
Carson, CA
Status: Completed 2022
Client: The City of Carson
Project Date: August 2021 to July 2022
Size: 19.2 square miles
Population: 93,184
Project Cost: $230,940.00
Client Reference
Michael Whittiker, Jr., Director of Parks, Recreation & Community Services, City of Carson
phone: (310) 847-3570 Ext. 3571
email: [email protected]
Project Team
Principal: Zachary Mueting
Project Manager: Kristen Schnell
Senior Associate: Tim Gallagher
Survey Specialist: Adam Probolsky
Citywide Park Needs Assessment
Laguna Niguel, CA
Project Summary
The Laguna Niguel Citywide Park Needs Assessment serves as a guide and implementation tool for the management and development of parks and recreation facilities throughout the City. The process began with a review of pertinent planning documents, existing park resources, and recreation opportunities.
Following the initial inventory an extensive community outreach campaign was developed. In-Person and live streaming online video presentations, one on one stakeholder interviews, public online surveys, direct website feedback, and a statistically valid multi-modal survey was conducted to clearly analyze the community recreation demand in the City. The project website enabled community members to review updates and provide immediate feedback at any point in time. The following are key strategies developed to balance the available inventory with the community recreational desires: provide sustainable sports facility management, increase park quality to strengthen community ties and bring diverse populations together, promote community connectivity to nature through an extensive trail network and trail events, and celebrate Laguna Niguel history and local identity.
Status: Completed 2022
Client: The City of Laguna Niguel
Project Date: July 2021 to April 2022
Size: 14.79 square miles
Population: 65,952
Client Reference
Ron Rivera
Parks and Recreation Director
City of Laguna Niguel
phone: (949) 425-5148
email: [email protected]
Project Team
Principal: Zachary Mueting
Project Manager: Kristen Schnell
Survey Specialist: Timothy McLarney
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,. , -.. 6 - Beacon Hill Park
7 - Bear Brand Park
8 - Clipper Cove Park
- 9 - Crown Royale Park
- 10 - Hidden Hills Park
- 11 - Juaneno Park
- 12 - La Plata Park
- 13 - Lilly Shapell Park
- 14 - Marina Hills Park
- 15 - Niguel Heights Park
-- 16 - Niguel Road Park
- 17 - Niguel Woods Park
- 18 - Ocean Breeze Park
- 19 - Pare Vista Overlook Park
- 20 - Pare Vista Park
- 21 - Pare Vista View park
- 22 - Rancho Niguel Park
23 - Reef View Node
- 24 - Seminole Park
- 25 - Yosemite Park
Community Park
26 - Chapparosa park
27 - Crown Valley Park
28 - Laguna Niguel Skate & Soccer Park
29 - La Paz Sports Park
30 - Pooch Park
County of Orange Parks
31 - Aliso & Woods Canyon Wilderness Park
32 - Badlands Park
33 - Laguna Niguel Regional Park
34 - Salt Creek Corridor
35 - Seaview Park
San Juan
Capistrano
San Juan Hills
Golf Club
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Project Experience
City of Gardena • Parks & Recreation Master Plan | 31 30 | City of Gardena • Parks & Recreation Master Plan Parks and Recreation Needs Assessment
San Dimas CA
Project Summary
The San Dimas Parks and Recreation Needs Assessment clearly defines the parks and recreation facility needs of the community and identifies surpluses and deficiencies with existing facilities. This project included a comparison of the City’s department organization, staffing, parks and recreation amenities, and programs to ten (10) comparable cities to establish a benchmark comparison. The community engagement process included stakeholder interviews, 3 virtual town hall meetings, a sports organization survey, and a statistically-valid multi-mode survey. Custom park standards were calculated based on the actual participation of San Dimas residents. A program inventory and evaluation were conducted on the existing programs and services offered. A final community workshop prioritized current and future park and recreation needs using a virtual meeting platform. Recommendations included key strategies, funding sources and CIP plan. The final report is a roadmap to guide the development of San Dimas’ Parks and Recreation Services now and into the future.
Project Team
Principal: Zachary Mueting
Project Manager: Kristen Schnell
Survey Specialist Adam Probolsky
Status: Completed 2020
Client: The City of San Dimas
Project Date: April 2020 to December 2020
Size: 15.4 square miles
Population: 34,966
Client Reference
Scott Wasserman
Director of Parks and Recreation
City of San Dimas
phone: (909) 394-6233
email: [email protected]
31 30
19 20
40 41
17 39
2314
15 38
34 37
12 1
32 2
18 8
11 25
36 29
16 4
21 27
10 6
3 9
24 22
7 26
13 35
28 5
33 CC CRC
HCPR
JRC
MPSC
MRC
OTTCT
PW
RHRTPL
TCC
TVM
THC
City of Temecula - Parks and Facilities
City of Temecula - Community Services Master Plan, 20190 1 20.5 Miles
Legend
Parks
1- Bahia Vista Park
2 - Butterfield Stage Park
3 - Calle Aragon Park
4 - Crowne Hill Park
5 - Eagle Soar Playground and Splash Pad
6 - Harveston Community Park
7 - Harveston Lake Park
8 - John Magee Park
9 - Kent Hintergardt Memorial Park
10 - Loma Linda Park
11 - Long Canyon Creek Park
12 - Margarita Community Park
13 - Meadows Park
14 - Nakayama Park
15 - Nicolas Road Park
16 - Pablo Apis Park
17 - Pala Community Park
18 - Paloma Del Sol Park
19 - Paseo Gallante Park
20 - Patricia H. Birdsall Sports Park
21 - Pauba Ridge Park
22 - Redhawk Community Park
23 - Riverton Park
24 - Ronald Reagan Sports Park
25 - Rotary Park
26 - Sam Hicks Monument Park
27 - Serena Hills Park
28 - Skyview Park
29 - Stephen Linen Jr. Memorial Park
30 - Sunset Park
31 - Temecula Creek Trail Park
32 - Temecula Duck Pond & Veteran's Memorial
33 - Temecula Skate Park
34 - Temeku Hills Park
35 - Town Square Park
36 - Vail Ranch Park
37 - Veteran's Park
38 - Voorburg Park
39 - Winchester Creek Park
40 - Wolf Creek Park
41 - Wolf Creek Trail Park
Legend
Facilities
1 - Community Recreation Center (CRC)
2 - Conference Center at Civic Center (CC)
3 - Harveston Community Park Room (HCPR)
4 - Jefferson Recreation Center (JRC)
5 - Mary Phillips Senior Center (MPSC)
6 - Margarita Recreation Center (MRC)
7 - Old Town Temecula Community Theater (OTTCT)
8 - Pennypickle's Workshop / Children's Museum (PW)
9 - Ronald H. Roberts Temecula Public Library (RHRTPL)
10 - Temecula Community Center (TCC)
11 - Temecula HELP Center and Barn (THC)
12 - Temecula Valley Museum / Chapel of Memories (TVM)
15 215
15 15
26 35
CC
MPSC
OTTCT
PW
TVM
Old Town Temecula
Community Services Master Plan
Temecula, CA
Status: Completed 2020
Client: The City of Temecula
Project Date: May 2019 to August 2020
Size: 37 square miles
Population: 114,327
Client Reference
Kevin Hawkins
Director of Community Services
City of Temecula
phone: (951) 694-6480
email: [email protected]
Project Summary
The Master Plan process commenced with an examination of the characteristics that define the community, and an inventory of the existing recreational opportunities and resources available within the City. Temecula’s Community Services Department includes Arts and Culture, Homeless Outreach, and Library Services. The City prides itself on providing inclusive services for the disabled, veterans, and the senior populations. Established methods of community involvement included a multi-modal survey, stakeholder interviews, focus groups, a sports organization questionnaire, and ward specific community workshops. Community issues, recreational facility and program usage patterns and the community needs for parks and recreation facilities were developed. Identified needs, facility usage patterns, recreation standards and population projections provide the basis for the quantification of facilities required to meet identified community needs were identified. Trail connections and regional trail goals were identified. The final report includes inventory, assessment and recommendations for parks, recreation facilities, programs, trails, arts and culture, and staffing evaluation. Operations and maintenance recommendations as well as a financial strategy plan summarizes an implementation plan for the City.
Project Team
Principal: Zachary Mueting
Project Manager: Kristen Schnell
Project Experience
Project Experience
City of Gardena • Parks & Recreation Master Plan | 33 32 | City of Gardena • Parks & Recreation Master Plan Project Summary
The Master Plan process commenced with an examination of the characteristics that define the community, and an inventory of the existing recreational opportunities and resources available within the City. The inventory and analysis provided the foundational understanding of the community and serves as the starting point from which community members are engaged and their needs are identified.
Established methods of community involvement included a community wide telephone survey, stakeholder interviews, focus groups, GIS community online survey, a sports organization questionnaire, and ward specific community workshops which provided multiple opportunities to engage the community members, and multiple measures from which a broad understanding of community issues, recreational facility and program usage patterns and the community needs for parks and recreation facilities is developed. Identified needs, facility usage patterns, recreation standards and population projections provide the basis for the quantification of facilities required to meet identified community needs. Facility recommendations are derived based on priority of needs, then general cost for recommendations are identified. A full CASp report was also prepared as part of this project.
Comprehensive Parks, Recreation & Community Services
Master Plan
Riverside, CA
Status: Completed 2019
Client: The City of Riverside
Project Date: June 2018 to December 2019
Size: 81.5 square miles
Population: 327,728
Client Reference
Adolfo Cruz
Director of Parks, Recreation & Community Services
City of Riverside
phone: (951) 826-2075
email: [email protected]
Project Team
Principal: Zachary Mueting
Project Manager: Kristen Schnell
Open Space Master Plan of Parks & Recreation
Costa Mesa, CA
Project Summary
The City of Costa Mesa is a coastal community with a very diverse, built-out population of over 113,000 residents. RJM Design Group was contracted to develop the cities original Parks Master Plan in 2002.
After successfully following the document the city again contracted RJM to update the document for the next 15 years.
The project included complete inventory and assessment of all the recreation facilities and programs, extensive community outreach, stakeholder interviews, and workshops. The resulting document concluded in recommendations for maintenance and operations, funding sources, prioritized facility improvements, park facility and rehabilitation cost estimates, as well as a six year capital improvement plan.
Costa Mesa’s Park Master Plan is a community supported city wide plan that will continue to guide the successful development of the parks and recreation facilities in Costa Mesa for the another 15 years.
Project Team
Principal: Zachary Mueting
Project Manager: KristenSchnell
Status: Completed 2018
Client: The City of Costa Mesa
Project Date: April 2017 to October 2018
Project Size: 15.8 square miles
Population: 113,825
Contract Amount: $99,785
Client Reference
Jason Minter
Parks & Community Services Director
City of Costa Mesa
phone: (714) 754-5065
email: [email protected]
Project Experience
Project Experience
City of Gardena • Parks & Recreation Master Plan | 35 34 | City of Gardena • Parks & Recreation Master Plan RJM DESIGN GROUP , INC. offers its clients personalized service that is delivered on time and within budget.
The principals of RJM maintain personal involvement in all aspects of the project. Our success is based on our ability to perform, meeting the needs of the client and the project. Please feel free to contact all our references as we are sure they will share their success stories of projects we have helped them accomplish. “The Master Plan Update was long
overdue. RJM Design Group produced a
strong product. The participation process
will make this report a useable document
that will not just sit on a shelf.”
- Kevin Hawkins, Community Services Director
City of Temecula
“Thank you so much for providing such
a detailed report. I appreciate this
report gives us feedback on what our
community wants and strategies on how
to implement those.”
- Sandy Rains, Mayor Pro Tem
City of Laguna Niguel
Agency Name & Contact Information:
Scott Wasserman
Director of Parks & Recreation
CITY OF SAN DIMAS
phone: (909) 394-6233
email: [email protected]
Budget: $115,275 Services:
Parks and Recreation Needs Assessment
March 2020 - December 2020
Link to report: https://rjmdesigngroup.
sharefile.com/d-se45919b2aa9d4bbcb833cf
157995b128
Agency Name & Contact Information:
Kevin Hawkins
Director of Community Services
CITY OF TEMECULA
phone: (951) 694-6480
email: [email protected]
Budget: $276,000 Services:
Community Services Master Plan
April 2019 - February 2020
Link to report: https://temeculaca.gov/
DocumentCenter/View/11006/Temecula-
Community-Services-Master-Plan
Agency Name & Contact Information:
Ron Rivera
Parks and Recreation Director
CITY OF LAGUNA NIGUEL
phone: (949) 425-5148
email: [email protected]
Budget: $146,810 Services:
Citywide Park Needs Assessment
July 2021 - April 2022
Link to report: https://rjmdesigngroup.
sharefile.com/d-s48aa83859a844ee8983fd
8bf28c6f642
Agency Name & Contact Information:
Chris Slama
Director of Community Services
CITY OF HUNTINGTON BEACH
phone: (714) 536-5495
email: [email protected]
Budget: $211,000 Services:
Parks and Recreation Master Plan
April 2015 - July 2016
(currently updating)
Link to report: https://www.
huntingtonbeachca.gov/announcements/
attachments/Parks-and-Recreation-Master-
Plan-Rev2016.2.5.pdf
Agency Name & Contact Information:
Jason Minter
Parks & Community Services Director
CITY OF COSTA MESA
phone: (714) 754-5065
email: [email protected]
Budget: $161,270 Services:
Open Space Master Plan of Parks and
Recreation Update
January 2017 - June 2018
(currently updating outreach only)
Link to report: http://ftp.costamesaca.
gov/costamesaca/council/
agenda/2018/2018-02-13/SS-1-Attach-4.pdf
Agency Name & Contact Information:
Michael Whittiker, Jr.
Director of Parks, Recreation &
Community Services
CITY OF CARSON
phone: (310) 847-3570 Ext. 3571
email: [email protected]
Budget: $230,940 Services:
Parks, Recreation & Community Services
Master Plan
August 2021 - July 2022
Link to report: https://rjmdesigngroup.
sharefile.com/d-s47ced952dca941b08605fa
e94b9a8319
References
Parks & Recreation Master Plan
Huntington Beach, CA
Status: Completed 2016
Client: The City of Huntington Beach
Project Date: November 2015 to January 2016
Size: 32.1 square miles
Population: 201,874
Contract Amount: $220,800
Client Reference
Chris Slama
Director of Community Services
City of Huntington Beach
phone: (714) 536-5495
email: [email protected]
Project Summary
Nicknamed “Surf City” for its beautiful wide beaches and consistently breaking surf. The City of Huntington Beach has a large and well-established park system with over seventy five (75) parks and numerous community recreation buildings. The City contracted RJM Design Group to update its existing Parks and Recreation Master Plan. The first phase of the project included a background review of the demographics and community trends and their impact on the park system. The second phase involved a detailed inventory of the facilities and programs currently provided in the City, as well as a gap analysis of the existing facilities to determine locations where recreational opportunities are needed. The third phase included a thorough public involvement process including executive interviews, sports organization questionnaire, telephone survey, and public workshops. The fourth phase looked at the demand and needs for facilities based on the inventory of existing facilities and the data derived from the prior phases.
Recommendations included an opportunities feasibility analysis, acquisition plan, cost estimates, capital improvement plan, and sustainable practices/maintenance and operations management plan.
Project Team
Principal: Zachary Mueting
Project Manager: Kristen Schnell
Project Experience
City of Gardena • Parks & Recreation Master Plan | 37 36 | City of Gardena • Parks & Recreation Master Plan RJM Design Group, Inc.
31591 Camino Capistrano
San Juan Capistrano, CA 92675
[email protected]
www.RJMdesigngroup.com
[949] 493-2690 fax
[949] 493-2600 phone
Sample Agreement Review
RJM D esign gRoup, inc. has established a reputation of integrity and professionalism within our industry.
Our due diligence in performing client services begins with our proposal preparation, contract review and negotiation, and carries through to project completion.
We have reviewed the Agreement for the Parks and Recreation Master Plan project with the City of Gardena.
As part of this review, we identify items which may not conform to the terms of our insurance coverage and/ or to California Civil Code section 2782.8 which regulates contracts between public agencies and design professionals. Upon selection for this project, we would like to discuss the following requested changes pertaining to the Agreement. All suggested additions and/or deletions to the contract language are in blue.
… Consultant agrees to provide the services as specified in the Consultant’ s City’s Request for Proposal (RFP), Exhibit A …
… This agreement shall include Consultant’s proposal or bid to City’s RFP , which is incorporated herein as Exhibit A B. In the event of any inconsistency between the terms of the proposal and this Agreement, In the event of any inconsistency between the terms of the proposal and this Agreement, it shall be resolved by giving precedence in the following order: (a) The Agreement, (b) Exhibit A, (c) Exhibit B. …
… ancestry, or any other category forbidden by law in its performance …
Consultant warrants represents to City that the material….
Insurance, (line 3):
… 0001. Ed. 12/93, including Symbol 1 (any auto) with no special limitations…
… material change in coverage, or ten (10) days’ notice if due to non-payment of premium.
Employer’s Liability Insurance, (line 7):
…written notice, return receipt requested, is mailed to City, or ten (10) days’ notice if due to non-payment of premium.
(line 5):
… notice, return receipt requested, is mailed to City, or ten (10) days’ notice if due to non-payment of premium.
… suits arising out of the sole negligence or willful misconduct of the City notwithstanding the foregoing, to the extent Consultant’ s services are subject to Civil Code Section 2782.8, the above indemnity and defense shall be limited to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant. 38 | City of Gardena • Parks & Recreation Master Plan
City of Gardena
Parks & Recreation Master Plan
Fee Proposal
2 | City of Gardena • Parks and Recreation Master Plan
Fee Proposal
It is the objective of our Team to provide the most comprehensive, yet efficient, approach to the development of the City of Gardena Parks and Recreation Master Plan. This fee includes all costs to be incurred by RJM Design Group, Inc. Fees for the work are as follows:
Phase/Task Fee
PHASE I - Project Management
Tool 1 - Scalable Project Management $9,900.00
PHASE II - Existing Conditions Analysis
Tool 2 - Existing Documentation Review $5,725.00
Tool 3 - Inventory of Parks, Facilities and Programs (including CASp) $51,210.00 Tool 4 - Demographic Assessment $5,400.00
Tool 5 - Benchmark Comparison Analysis $6,100.00
Tool 6 - Custom Park Standards Calculation (CPSC’s) $9,550.00 PHASE III - Community Outreach and Engagement
Tool 7 - Community Engagement
Project Website Development & Updates $8,000.00
Stakeholder Interviews $10,675.00
Workshop #1 - Scoping Session $9,050.00
Workshop #2 - Program / Facility Needs $9,050.00
Workshop #3 - Prioritization $9,050.00
Stastistically Valid Multimodal Survey $35,000.00
Social Media / Branding Kit $3,650.00
PHASE IV - Needs Summary and Recommendations
Tool 8 - Community Needs Assessment $5,825.00
Tool 9 - Recommendation and CIP $11,925.00
PHASE V - Management, O & M, and Financial Recommendations Tool 10 - General Plan Review & Compliance $6,975.00
Tool 11 - Operations & Maintenance Plan $12,125.00
Tool 12 - Financial Plan Review & Recommendations $20,100.00 PHASE VI - Report Development
Tool 13 - Draft Master Plan Report Development $19,150.00 Final Master Plan Report $9,050.00
Public Meetings and Presentations $6,460.00
Reimbursable Allowance $10,000.00
Total Project Fee*: $273,970.00
*This fee summary represents our current understanding of the project scope and complexity.
The scope of work and associated fees are subject to refinement at Client’s request. We have developed the scope and fee for this project to be as inclusive as possible. We would be happy to meet with the city to review the fees and make any modifications necessary to better match the available budget.
NOTE: Depending on the city’s budget, the following tasks could be optional to reduce the total project fee:
• CASp Study ($35,650)
• Operations and Maintenance Plan
• Financial Plan Review and Recommendations
City of Gardena • Parks and Recreation Master Plan | 3
REIMBURSABLE EXPENSES (Estimated Allowance $10,000)
When incurred, the following project expenses will be billed at cost plus 15% administrative fee in addition to the above fee proposal:
• Printing, plotting, copying, scanning, photography, graphic expenses • Delivery and handling of documents, shipping
• Permits, plan check, and inspection fees
• City business license
PAYMENTS
Payments are due and payable on a monthly basis following the completion of any substantial phase of work. Carrying charges for overdue accounts beyond 30 days of billing date are charged at 1.5% of the amount due, compounded monthly.
ADDITIONAL SERVICES
Professional services not specifically identified in the scope of work will be considered additional services and may be performed at Client’s request, reimbursable at consultant’s standard hourly rates. Additional services may include, but are not limited to:
• Additional meetings, presentations, or site visits beyond those identified in the scope of work. • Exhibit preparation beyond that identified in the scope of work. • Revisions to documents required as a result of changes in Client’s direction; changes subsequent to Client’s approval; or changes in governmental codes or regulations. • Design of improvements beyond the designated project site, or due to changes in project phasing schedule.
• Specialized billing or accounting forms, invoices, spreadsheets. • Engagement of other consultants not specifically identified below.
CONSULTANTS’ HOURLY RATES
Compensation for additional services will be billed hourly at our standard rates* below:
RJM Design Group
Principal Landscape Architect $210.00 per hour
Senior Associate $175.00 per hour
Landscape Architect / Project Manager $155.00 per hour GIS / Landscape Designer $140.00 per hour
Clerical $ 95.00 per hour
Probolsky Research
Principal $275.00 per hour
Associate $225.00 per hour
CamCasp
Principal $140.00 per hour
*Charges for subconsultant services are billed at cost plus a 15% coordination fee.
Billings for all time and materials and contract extension work shall be in accordance with the level of work performed based on the categories listed above.
Hourly rates will be escalated each August 1st in accordance with any increase in the Consumer Price Index or other mutually agreed upon cost index, beginning with August 1, 2023. Provisions for fee escalation pertain to all contract extensions and additional work. 4 | City of Gardena • Parks and Recreation Master Plan
CITY OF GARDENA
Parks and Recreation Master Plan
Hourly Fee Spreadsheet
Hourly Rate
Hours Amount Hours Amount Hours Amount Hours Amount Hours Fees Hours Fees Tool 1 - Scalable Project Management 25 $5,250 0 $0 30 $4,650 0 $0 $9,900 PHASE I - SUBTOTALS 25 $5,250 0 $0 30 $4,650 0 $0 0 $0 0 $0 PHASE I - TOTAL FEES $9,900
Tool 2 - Existing Documentation Review 10 $2,100 3 $525 20 $3,100 0 $0 $5,725 Tool 3 - Inventory of Parks, Facilities and Programs 6 $1,260 40 $7,000 20 $3,100 30 $4,200 255 $35,650 $51,210 Tool 4 - Demographic Assessment 5 $1,050 0 $0 10 $1,550 20 $2,800 $5,400 Tool 5 - Benchmark Comparison Analysis 5 $1,050 20 $3,500 10 $1,550 0 $0 $6,100 Tool 6 - CPSC's 10 $2,100 0 $0 30 $4,650 20 $2,800 $9,550 PHASE II - SUBTOTALS 36 $7,560 63 $11,025 90 $13,950 70 $9,800 0 $0 0 $35,650 PHASE II - TOTAL FEES $77,985
Tool 7 - Community Engagement:
Project Website Development & Updates 10 $2,100 0 $0 20 $3,100 20 $2,800 $8,000 Stakeholder Interviews/Focus Groups 15 $3,150 0 $0 35 $5,425 15 $2,100 $10,675 Workshop #1 - Scoping Session 15 $3,150 0 $0 20 $3,100 20 $2,800 $9,050 Workshop #2 - Program/Facility Needs 15 $3,150 0 $0 20 $3,100 20 $2,800 $9,050 Workshop #3 - Prioritization 15 $3,150 0 $0 20 $3,100 20 $2,800 $9,050 Statistically Valid Multimodal Survey 15 $3,150 0 $0 20 $3,100 0 $0 105 $28,750 $35,000 Social Media / Branding Kit 0 $0 0 $0 10 $1,550 15 $2,100 $3,650 PHASE III - SUBTOTALS 85 $17,850 0 $0 145 $22,475 110 $15,400 $105 $28,750 $0 $0 PHASE III - TOTAL FEES $84,475
Tool 8 - Community Needs Assessment 10 $2,100 0 $0 15 $2,325 10 $1,400 $5,825 Tool 9 - Recommendations and CIP 15 $3,150 20 $3,500 25 $3,875 10 $1,400 $11,925 PHASE IV - SUBTOTALS 25 $5,250 20 $3,500 40 $6,200 20 $2,800 0 $0 0 $0 PHASE IV - TOTAL FEES $17,750
Tool 10 - General Plan Review & Compliance 5 $1,050 25 $4,375 10 $1,550 0 $0 $6,975 Tool 11 - Operations and Maintenance Plan 5 $1,050 50 $8,750 15 $2,325 0 $0 $12,125 Tool 12 - Financial Plan Review & Recommendations 5 $1,050 100 $17,500 10 $1,550 0 $0 $20,100 PHASE V - SUBTOTALS 15 $3,150 175 $30,625 35 $5,425 0 $0 0 $0 0 $0 PHASE V - TOTAL FEES $39,200
Tool 13 - Report Development and Presentations:
Draft Master Plan Report Development 20 $4,200 10 $1,750 40 $6,200 50 $7,000 $19,150 Final Master Plan Report 10 $2,100 10 $1,750 20 $3,100 15 $2,100 $9,050 Public Meetings and Presentations 16 $3,360 0 $0 20 $3,100 0 $0 $6,460 PHASE VI - SUBTOTALS 46 $9,660 20 $3,500 80 $12,400 65 $9,100 0 $0 0 $0 PHASE VI - TOTAL FEES $34,660
Reimbursable Allowance $10,000
COMBINED PHASE FEE TOTAL $273,970
$0
$28,750
$0
$0
$0
Task Description
PHASE II - EXISTING CONDITIONS ANALYSIS
PHASE III - PUBLIC OUTREACH AND ENGAGEMENT
Project Manager
$9,900
$210 $175 $155
CASp Study
PHASE IV - NEEDS SUMMARY AND RECOMMENDATIONS
PHASE V - MANAGEMENT, O & M, AND FINANCIAL RECOMMENDATIONS The above hourly fee breakdown consists of ESTIMATES ONLY. Billings will be based on actual percentage completion of each phase per contracted fixed fee. $42,335
$55,725
FEE GRAND TOTAL
$263,970
$273,970
$39,200
$34,660
$17,750
$0
$28,750
PHASE VI - REPORT DEVELOPMENT
PHASE I - PROJECT MANAGEMENT
$140
SUBCONSULTANT
PHASE FEE
TOTALS
LEAD CONSULTANT
RJM Design Group, Inc.
Principal Senior Associate
$140
Job Captain
Probolsky Research
Statistically Valid
Survey
$275
CamCASp
Breakdown of Hours
City of Gardena • Parks and Recreation Master Plan | 1
RJM Design Group, Inc.
31591 Camino Capistrano
San Juan Capistrano, CA 92675
[email protected]
www.RJMdesigngroup.com
[949] 493-2690 fax
[949] 493-2600 phone
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 18.A
Section: DEPARTMENTAL
ITEMS - TRANSPORTATION
Meeting Date: March 28, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Approve Purchase and Installation of Upgraded Fuel Terminals and Software from E.J. Ward at a cost of $138,320.16
COUNCIL ACTION REQUIRED:
Staff Recommendation: Approve Purchase
RECOMMENDATION AND STAFF SUMMARY:
GTrans has fueled its gasoline and diesel buses and support vehicles onsite in the yard since 2008, using fuel stored in one of four underground storage tanks. In order to pump fuel, a fuel management system controls user access to fueling vehicle types and access to certain fuel types and quantities. Terminals are a key component in gathering data for reporting when using the provided software. Fueling is accessed through three terminals located on the fuel island in the GTrans yard. Currently, Gardena Police Department vehicles and a limited number of other City vehicles are also fueled at GTrans.
GTrans' current fuel management system is provided by E.J. Ward, and has been in place since the construction of the GTrans facility in 2008. As some of the components were installed over 15 years ago, replacement parts are no longer available because this particular model is obsolete. Similarly, the software used by the legacy fuel management system must be upgraded to be compatible with the new Compressed Natural Gas (CNG) fueling infrastructure soon to be under construction.
GTrans wishes to upgrade the current E.J. Ward equipment and software to continue to use this fuel management platform. E.J. Ward has been a leader in the fueling industry for nearly 50 years. GTrans has been satisfied with the system and the customer service provided by E.J. Ward. Staff has reviewed the scope and pricing provided by E.J. Ward and determined it to be fair and reasonable.
Therefore GTrans recommends that City Council approves the purchase and installation of the new terminals and upgrade to current software in the amount of $111,269.16. This cost includes the first year of software hosting and call center support. In addition, GTrans wishes to include software hosting and call center support for an additional two years (Year 2 - $13,410.72 and Year 3 - $13,640.28) for a total authorization of $138,320.16.
FINANCIAL IMPACT/COST:
GTrans has available local capital funds set aside for this project and included in the FY23 and FY24 Capital Budgets approved by City Council. There is no impact to the General Fund.
ATTACHMENTS:
Contract Package with EJ Ward 3_2023.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
AGREEMENT BETWEEN
THE CITY OF GARDENA
AND
E.J. WARD, Inc.
This contract, hereinafter referred to as Agreement, is entered into by and between THE CITY OF GARDENA (“City”) and E.J. WARD, Inc. (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree as follows:
1. Recitals.
A. City is desirous of obtaining and installing new fuel control terminals, product components, and fuel management software, including on-site and remote support.
B. Consultant is qualified by virtue of experience, training, education and expertise to provide these services.
C. City has determined that the public interest, convenience and necessity require the execution of this Agreement.
2. Services.
A. The services to be performed by Consultant shall consist of the scope of services outlined in the Consultant’s proposal , and any associated addendum, incorporated herein by reference, unless otherwise instructed by City.
B. The Services shall be performed in accordance with the Project Schedule. Consultant shall not be liable for any failure or delay in furnishing proposed services resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders or regulations, hostilities, civi l disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personn el, failure by City to provide appropriate access to equipment or personnel, or other causes beyond Consultant’s reasonable control.
3. Additional Services. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the amount agreed upon in writing by the Parties. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.
4. Agreement Administrator. For purposes of this Agreement, City designates Rachel Yoo as the Agreement Administrator who shall monitor Consultant’s performance under this Agreement. All notices, invoices or other documents shall be addressed to the Agreement Administrator, as well as all substantive issues relating to this contract. City reserves the right to change this designation upon written notice to Consultant.
5. Consultant’s Proposal. This Agreement shall include and incorporate therein Consultant’s proposal in response incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.
6. Timing of Performance. Time is of the essence with respect to Consultant’s performance of DocuSign Envelope ID: 3E0CA9B7-1299-4EAD-9BC4-A126D32844C7
the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement City, in its sole discretion, may extend the time for performance of any Service.
7. Compensation. Compensation for the Services shall be billed as set forth in the E.J. Ward attached pricing hereto. The Compensation is inclusive of all costs that may be incurred by Consultant in performance of the Services, including but not limited to such items as travel, copies, delivery charges, phone charges, and facsimile charges.
8. Term of Agreement/Termination.
A. This Agreement shall be effective as of the date of execution by the City and shall remain in effect until all Services are completed or until terminated as provided for herein.
B. City may terminate this Agreement by providing written notice to Consultant not less than 30 days prior to an effective termination date. City’s only obligation in the event of termination will be payment of fees and allowed expenses incurred up to and including the effective date of termination.
C. Unless for cause, Consultant may not terminate this Agreement.
D. Upon receipt of a termination notice, Consultant shall: (1) promptly discontinue all Services, unless the notice directs otherwise; and (2) within thirty (30) days, deliver to City all files, data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the Services under this Agreement, whether completed or in progress. Consultant shall provide these documents by both hard copy and in electronic format if availabl e. In the event of termination for other than cause attributable to Consultant, Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination and shall be deemed released from liability for any work assi gned but not completed as of the effective date of termination.
9. Invoices and Payments.
A. Payment shall be made upon receipt and approval of invoices for Services rendered. In order for payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs, and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced.
B. The Agreement Administrator shall review the invoices to determine whether services performed and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or the Agreement Administrator shall provide Consultant with a written statement objecting to the charges and stating the reasons therefore.
C. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.
10. Records/Audit.
A. Consultant shall be responsible for ensuring accuracy and propriety of all billings and shall maintain all supporting documentation for a minimum of three (3) years from the completion date of the Services under this agreement the following records:
1. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assure proper accounting for all funds.
DocuSign Envelope ID: 3E0CA9B7-1299-4EAD-9BC4-A126D32844C7
2. Records which establish that Consultant and any subconsultant who renders Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations.
3. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.
B. City shall have the right to audit Consultant’s invoices and all supporting documentation for purposes of compliance with this Agreement for a period of three years following the completion of Services under this Agreement.
C. Upon reasonable notice from City or any other governmental agency, Consultant shall cooperate fully with any audit of its billings conducted by, or of, City.
11. Successors and Assignment. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.
12. Change in Name, Ownership or Control. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or subconsultant. Change of ownership or control of Consultant’s firm may require an amendment to the Agreement.
13. Key Personnel . City has relied upon the professional trainin g and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event t hat City, in its sole discretion, at any time during the Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City.
14. Use of Materials.
A. City shall make available to Consultant such materials from its files as may be required by Consultant to perform Services under this Agreement. Such materials shall remain the property of City while in Consultant’s possession. Upon termination of this Agreement and payment of outstanding invoices of Consultant, or completion of work under this Agreement, Consultant shall return to City any property of City in its possession and any calculations, notes, reports, electronic files, or other materials prepared by Consultant in the course of performance of this Agreement.
B. City may utilize any material prepared or work performed by Consultant pursuant to this Agreement, including computer software, in any manner, which City deems proper without additional compensation to Consultant. Consultant shall have no responsibility or liability for any revisions, changes, or corrections made by City, or any use or reuse pursuant to this paragraph unless Consultant accepts such responsibility in writing.
15. Confidentiality. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal statutes ("Confidential Information"). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e -mail addresses, telephone numbers, financial profiles, credit card infor mation, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information. Consultant agrees to hold Conf idential Information in DocuSign Envelope ID: 3E0CA9B7-1299-4EAD-9BC4-A126D32844C7
strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub-consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.
"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.
HIPAA establishes national minimum standards for the use and disclosure of certain health information.
The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.
Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.
Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.
16. Nonuse of Intellectual Property of Third Parties. Consultant shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Consultant has a license. Consultant shall indemnify and hold City harmless against all claims raised against City based upon allegations that Consultant has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Consultant pursuant to this Agreement.
17. Ownership of Work Product. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed worked made for hire for City by Consultant and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination of this Agreement.
18. Legal Requirements.
A. Consultant shall secure and maintain all licenses or permits required by law, including a City business license, and shall comply with all ordinances, laws, orders, rules, and regulations pertaining to the work.
B. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, DocuSign Envelope ID: 3E0CA9B7-1299-4EAD-9BC4-A126D32844C7
those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreements.
C. Consultant covenants that there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin or ancestry, or any other category forbidden by law in performance of this Agreement.
19. Conflict of Interest and Reporting.
A. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this Agreement.
B. Consultant and its representatives shall refrain from lobbying City of Gardena officials, employees and representatives for the duration of this Agreement.
20. Guarantee and Warranty. Consultant warrants to City that the material, analysis, data, programs and SERVICES to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. Without waiver of City’s other rights or remedies, City may require Consultant to re - perform any of said services, which were not performed in accordance with these standards. Consultant shall perform the remedial services at its sole expense.
21. Insurance.
A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverage required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement.
Any subcontractors shall be subject to a ll of the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.
B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-: VII, unless otherwise approved by City.
C. Coverage, Limits and Policy Requirements. Consultant shall maintain the types of coverage and limits indicated below:
1. Commercial General Liability Insurance - a policy for occurrence coverage for bodily injury, personal injury and property damage, including all coverage provided by and to the extent afforded by Insurance Services Office Form CG 2010 ed. 10/93 or 11/85, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.
2. General Auto Liability Insurance - a policy including all coverage provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including hired and non-owned autos wi th no special limitations affecting City. The limit for bodily injury and property DocuSign Envelope ID: 3E0CA9B7-1299-4EAD-9BC4-A126D32844C7
damage liability shall be no less than one million dollars ($1,000,000.00) per accident.
3. Worker’s Compensation and Employer’s Liability Insurance - a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.
4. Professional Errors & Omissions - a policy with minimum limits of one million dollars ($1,000,000.00) per claim and aggregate. This policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled until thirty (30) days written notice, unless cancelled for non-payment, then ten (10) calendar days notice shall be given, is mailed to City.
5. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
a. The City, its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy. b. The insurer shall agree to provide City with thirty (30) days prior written notice, of any cancellation, non-renewal or material change in coverage, unless cancelled for non-payment, then ten (10) calendar days notice shall be given. c. For any claims with respect to the Services covered by this Agreement, Consultant’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its elected and appointed officers, employees, agents and volunteers shall be excess of Consultant’s insurance and shall not contribute with it.
D. Additional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder or to fulfill the indemnification provisions and requirements of this Agreement. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.
E. Deductibles. Any deductible or self -insured retention over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.
F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City.
DocuSign Envelope ID: 3E0CA9B7-1299-4EAD-9BC4-A126D32844C7
Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.
G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverag e at Consultant’s expense and/or terminate this Agreement.
22. Indemnity.
A. Consultant assumes all risk of injury to its employees, agents, and contractors, including loss or damage to property.
B. Consultant shall defend, indemnify, and hold harmless the City, including its officials, officers, employees, and agents from and against all claims, suits, or causes of action for injury to any person or damage to any property arising out of any intentional or negligent acts or errors or omissions to act by Cons ultant or its agents, officers, employees, subcontractors, or independent contractor, in the performance of its obligations pursuant to this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. This indemnity shall not apply if the claim arises out of the sole negligence or willful misconduct of City, its officers, agents, employees or volunteers.
C. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.
23. Independent Contractor. Consultant agrees to furnish consulting services in the capacity of an independent contractor and neither Consultant nor any of its employees shall be considered to be an employee or agent of City.
24. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limi ted to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
DocuSign Envelope ID: 3E0CA9B7-1299-4EAD-9BC4-A126D32844C7
25. Notices. Any notice or communication given under this Agreement shall be effective when deposited, postage prepaid, with the United States Postal Service and addressed to the contracting parties. Name, address, telephone and facsimile numbers of the parties are as follows:
City of Gardena – GTrans
Attn: Rachel Yoo
13999 S. Western Avenue
Gardena, California, 90249
Email: [email protected]
E.J. Ward Inc.
Attn: Oscar Gonzalez
12621 Silicon Drive, Suite 113
San Antonio, Texas, 78249
Email: [email protected]
Either party may change the information to which notice or communication is to be sent by providing advance written notice to the other party.
26. Severability. If any provision of this Agreement shall be held illegal, invalid, or unenforceable, in whole or in part, such provision shall be modified to the minimum extent necessary to make it legal, valid, and enforceable, and the legality, validity, and enforceability of the remaining provisions shall not be affected thereby.
27. Jurisdiction and Venue. This Agreement shall be deemed a contract under the laws of the State of California and for all purposes shall be interpreted in accordance with such laws. Both parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that the venue of any action brought hereunder shall be Los Angeles County, California.
28. Waiver. No delay or failure by either Party to exercise or enforce at any time any right or provision of this Agreement shall be considered a waiver thereof or of such Party’s right thereafter to exercise or enforce each and every right and provision of this Agreement. To be valid a waiver shall be in writing but need not be supported by consideration. No single waiver shall constitute a continuing or subsequent waiver.
29. Entire Agreement. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effec tive only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures.
Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatures, facsimile signatures or signatures transmitted by electronic mail in so -called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E -SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, DocuSign Envelope ID: 3E0CA9B7-1299-4EAD-9BC4-A126D32844C7
email or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E - SIGN and UETA with respect to this specific transaction.
30. Joint Drafting. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.
31. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
32. Counterparts. Th is Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
33. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.
34. Attorney’s Fees. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.
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IN WITNESS WHEREOF, the parties have hereunto affixed their names as of the day and year written below.
CITY OF GARDENA
By ______________________
Tasha Cerda
Mayor
Date ____________________
ACCEPTED: E.J. WARD
By ______________________
Oscar Gonzalez
Vice President of Sales and Marketing
Date ____________________
APPROVED AS TO FORM:
________________________
Carmen Vasquez
City Attorney
DocuSign Envelope ID: 3E0CA9B7-1299-4EAD-9BC4-A126D32844C7 3/22/2023
Part # Description - Cloud Hosted Fuel View IOT Software Application Qty Price / Month Extended IOT-SaaS Hosting Fuel View IOT - Includes Cellular Option (3) FCT-IOT- Cell M odem - Keypad Entry, FOB, CANceiver and TAG use enabled Softw are Implementation / Account Activation
Software User and Administrator Training - Online (2hr Session) Year 1 $1,099.00 $13,188.00
IOT-SaaS Hosting - 24x7x365 Call Center Support Year 2 $1,117.56 $13,410.72 IOT-SaaS Hosting - 24x7x365 Call Center Support Year 3 $1,136.69 $13,640.28 Part # Model/Description Qty Price Extended MSRP 2022 MSRP2023 FCT-IOT-10H 10-hose IOT Terminal - Keypad Entry, FOB, CANceiver and TAG use enabled EXCLUDED: Any non standard cellular antenna configuration caused by a local environmental condition outside E.J. Ward control.
3 $11,956.52 $35,869.56 $14,945.66 $15,229.95
KEY-ENCODE-5321 Encoder Key Fob Mifare 1434 1 $629.30 $629.30 $786.62 $855.02 KEY-FOB-1434 Key Fob Mifare Unprogrammed 1434 175 $11.02 $1,928.50 $13.77 $14.97 Part # Model/Description Qty Price Extended
LABORPM Project Management (per hour) 24 $160.00 $3,840.00 Install - Fuel Control Terminal, Testing and local operator training - Remove (3) existing Ward units and install (3) new units. Existing conduits and wire will be re-used as possible.
Units will be programmed with assistance of Ward Tech support and fully tested for proper operation. NOTE:
Prevailing Wage is included.
Requires use of existing mechanical and electrical wiring, piping and other related connections and they must meet existing local, state, and national codes or additional charges will apply.
EXCLUDES: trenching, concrete work, asphalt patch or repairs 1 $24,800.00 $24,800.00
MISC SCOPE OF WORK: As this is an pre-existing system it is assumed all need relief valves are in place and functional, and therefore are not included in this quote. New parts will have a manufactures warranty and labor will be warranted for 90 days. Fuel Serv will NOT warranty or guaranty against any new leaks that develop on preexisting fittings/hoses/swivels/reels/etc due to replacement of the solenoids and pulsars. NOTE: Prevailing Wage included.
Install of IOT not included. EXCLUSIONS: -Communication cable installation of any kind (network/phone/serial/etc) -Replacement or repair of damaged conduit, wire and/or junction boxes, above or below ground. -Cost increases of the equipment or materials 30 days after the date of this proposal, if increases occur the additional cost will be charged as an extra. -Replacement or repair of any existing equipment beyond the scope of this proposal. - Engineering, architectural drawings, or blue prints of any kind. -Insurances beyond those already possessed. -Any testing not specifically mentioned it the scope of work. -Cost incurred due to delays on this project, not caused by Fuel Serv, such as delays in payment, project change orders or acts of GOD, etc. -The Client shall assume costs incurred do to change orders or delay in receipt of payments as scheduled. 1 $25,800.00 $25,800.00
Shipping and Handling 3 $425.00 $1,275.00
Subtotal $107,330.36
Sales Tax $3,938.80
Year 1 Total $111,269.16
Year 2 Total $13,410.72
Year 3 Total $13,640.28
12621 Silicon Dr #113, San Antonio Texas 78249 Tel: 210- 824-7383 www.ejward.com
Hosting and all Hardware and Labor Shown - 24x7x365 Call Center Support with standard one (1) year warranty Hosting - 24x7x365 Call Center Support
Hosting - 24x7x365 Call Center Support
Notes: 1. Quote valid until 4-30-2023
2. M inimum 3 year agreement required on all SaaS Implementations, longer fixed fee terms available upon request.
3. Includes Lifetime Software Version Updates while on a SaaS Agreement
4. Includes 24x7x365 Call Center Support while on the SaaS platform
5. A M aximum of 24 rolling months of live data will be available before archive for all SaaS customers.
6. Warranty DOES NOT include Hardware or Software that is declared "END OF LIFE" or previously declared unsupportable
7. Software use governed by the End User License Agreement (EULA) Turn-Key Fuel Management System - Hosted by SimplyFuel Solutions LLC.
Includes - Tank Level Monitoring and Compliance Reporting Module Tank Level Monitoring and Compliance Reporting Module - (Requires connection to an existing compatible TLS) - TLS must have or accept TCP/IP network card (additional cost) without firmw are upgrades or additional charges will apply - Customer is responsible for CAT5/6 cable netw orking from TLS to FCT unless quoted separately Gardena Transit - SaaS with Hardware & Labor v6LP - 03-20-2023 Sourcewell #092920-EJW
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END USER LICENSE
THIS END USER LICENSE (“License”) is between E.J. Ward Inc. its subsidiary SimplyFuel Solutions LLC (“Licensor” or “Contractor”), both a Nevada corporation with its principal place of business located at 8620 N New Braunfels Suite 200N, San Antonio, Texas, 78217, and (“Licensee” or “Client”), and shall be effective as of the date of initial installation or Licensee uses the Software, Firmware or Hardware for its intended purpose whichever comes first. (the “Effective Date”).
RECITALS
WHEREAS, Licensor owns all rights , title and interest to the Hardware, Firmware and Proprietary Software (as defined herein); and
WHEREAS, Licensor desires to convey, and Licensee desires to receive, certain limited rights in the use of the Hardware, Firmware and Software pursuant to the terms and conditions contained in this License.
NOW THEREFORE, in consideration of the mutual promises set forth below in this License and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, Licensor and Licensee agree as follows:
1. Definitions
A. “Software” means Computer Applications consisting of; but not limited to, mathematical, machine or compiled codes, executable programs, routines, embedded software, firmware, updates, modifications, revisions, other functions and documentation that control, analyze, report on the functions and operation of Licens or Products, as well as any archival copies of such computer programs and documentation permitted by this End User License.
B. “Computer Applications” means Software designed to perform a group of coordinated functions, tasks, or activities for the benefit of the user.
C. “Products” means commercially distributed goods that are an idea, method, information, object or service created as a result of a process and serves a need or satisfies a want. It has a combination of tangible and intangible attributes, benefits, features, functions and uses that Licensor desires to convey, and Licensee desires to receive, certain limited rights in the use of pursuant to the terms and conditions contained in this License.
D. “Hardware” means a physically tangible electrical or electro-mechanical system or sub-system and associated documentation such as but not limited to Fuel Control Terminals, CANceiver OBDII Vehicle Telematics Devices, Passive GPS Antennas, Hose Modules, EM-Tags, EV Charger retrofit modules.
E. “Use” means: (i) executing or loading the Software or Applications onto a computer, into RAM or other primary memory; (ii) engaging the Software or Applications for its intended purposes; or (iii) copying the Software and Applications for archival or emergency restart purposes.
F. “Initial Installation” as described in Section 5 (A) and (B)
G.
“Integrated Firmware” refers to any software or programmable code that is embedded or integrated in the Hardware and enables the functionality of the Hardware or Computer Applications.
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H. "End User" means a customer that licenses one or more Integrated Products from Licensor in accordance with the EULA for its own use and not for transfer or resale of any kind.
I. “Agent” or “Authorized Sub-Contractor” is defined as any entity to which the user has subcontracted for performance of, or delegated any of its responsibilities covered under this Agreement, including third party service providers who are under contract with the user to provide services including any affiliate government agency.
2. Grant of License
Licensor grants to Licensee conditioned on Licensee timely payment of fees and compliance with all other terms and conditions of this Agreement, a limited, non-exclusive, non-transferable, non-sublicensable, right to install and use the Software. Licensee may make one (1) archival copy of the Software Application per licensed instance in non-printed, machine readable form, in whole or in part, provided that such copy is for Licensee’s own use only for archival, emergency restart or development testing and staging environment(s).
Licensee will make no other copies of the Software except as authorized herein. All rights, title and interest to the Software will remain vested in Licensor, and nothing in this License will give or convey any right, title or interest therein to Licensee except as a licensee under the terms of this License.
3. Limitations on Use
A. Licensee agrees that it will not use the Software, Firmware or Hardware for any purpose beyond the scope of this license. It shall not market, distribute, license, or otherwise make available in any form or on or in connection with the internet or any time-sharing, service bureau, software as a service, cloud, or other technology or service, rent, lease, lend, sell, sublicense, assign, distribute, publish, transfer, or otherwise make available for any purpose that infringes, misappropriates, or otherwise violates any intellectual property right or other right of Licensor, or that violates any applicable law. This license is for its own business, and not directly or indirectly for the use or benefit of anyone other than Licensee, and only pursuant to the scope of the grant of the License set forth herein.
B. Licensee agrees that it shall not, directly or indirectly:
(i) use (including make any copies of) the Software beyond the scope of this License;
(ii) permit any other Person (other than its own Users, Agents or Authorized Sub-Contractors) to use the Software;
(iii) modify, translate, adapt or otherwise create derivative works or improvements, whether or not patentable, of the Software or any part thereof;
(iv) reverse engineer, disassemble, decompile, decode or otherwise attempt to derive or gain access to the source code of the Software or any part thereof;
(v) remove, delete, alter or obscure any trademarks or any copyright, trademark, patent or other intellectual property rights notices from the Software, including any copy thereof;
a. except as contemplated by this License, copy the Software, in whole or in part; b. use the Software or Documentation in the operation of a service bureau
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4. Limitations on Transfer
This License may not be conveyed in any way without the prior written consent of Licensor, which Licensor’s consent may not be unjustly withheld without cause. Notwithstanding the preceding sentence, Licensee shall be permitted, upon notice to Licensor, to assign this License in connection with any merger, consolidation, sale of stock, or re-organization of substantially all of the business or assets or equity securities, or otherwise of Licensee. Any purported sale, assignment, transfer, conveyance, license or sublicense without such consent will be null and void ab initio, and will automatically terminate this License.
5. Installation
Licensor hereby permits Licensee to install the following onto the appropriate environment, which Licensee shall perform at any time after the Effective Date:
A. A single software installation for the production environment B. As app licable Licensee h ereby permits Licensor to install the follo wing with the assistance of Licensor after the Effective Date:
(i) Two (2) additional licensed instance for use in:
a. Staging
b. or pre-production testing environment
S
ections 5 (A) and (B) shall be collectively hereafter be referred to as the “Initial Installation”.
6. T
erm and Termination
A. The License commences as of the Initial Installation or Licensee uses the Software for its intended purpose whichever comes first, and will remain in force until either party terminates this License pursuant to the terms herein. Upon proper termination of this License, Licensee will: (i) return all copies of the Software to Licensor without demand or notice; or (ii) permanently delete or destroy all copies of the Software in its possession and submit to Licensor a sworn affidavit signed by Licensee attesting to such destruction.
B. E
xcept as set forth in the provisions of this License that provide for automatic termination in the event of breach of confidentiality or unauthorized use or transfer, if Licensee breaches any other provision of this License, Licensor may terminate this License, provided, however, that Licensor has given Licensee at least fourteen (14) business days written notice of and the opportunity to cure the breach. Termination for breach shall not alter or affect Licensor’s right to exercise any other remedies for breach.
7. C
onfidentiality
Except where required by applicable law and applicable federal and local public records laws, Licensee agrees to observe complete confidentiality with respect to the Software, Hardware defined herein and will not
copy, reproduce, publicize or otherwise disseminate it to third parties. Licensee shall not make Software and Hardware available in any form to any person o ther than its employees, or whose job performance requires access and who are under obligations of confidentiality. Licensee shall take appropriate action to protect the confidentiality of licensed products and ensure that any person permitted access does not disclose or use them except as permitted by this agreement. Licensee shall give immediate written notice of any unauthorized disclosure or use of the licensed products as soon as Licensee learns or becomes aware of such unauthorized disclosure or use. Any breach of confidentiality by Licensee will automatically terminate this License. Licensee agrees that Licensor’s remedies at law for breach of confidentiality are inadequate and that Licensor will be entitled to equitable relief, including without limitation, injunctive relief, specific performance and/or other remedies to the extent permissible by law.
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8. Licensee’s Obligation to Notify of Infringement
Licensee will immediately notify Licensor of any infringement or attempted infringement of Licensor’s rights in the Software or Hardware of which it becomes aware. Licensee will affirmatively cooperate with Licensor in any legal or equitable action that Licensor may undertake to protect any of its rights in connection with the Software or Hardware defined in this License.
9. Warranty of Title
Licensor warrants that it is the lawful owner of the Software, Firmware and Hardware and that it has the complete authority to grant the License specified herein.
10. Software Warranty and Disclaimer
Licensor warrants that the Software has been developed in a workman like manner, and in conformity with generally prevailing industry standards. Licensee must report any material deficiencies in the Software to Licensor in writing within thirty (30) days o f initial installation of the Software. Licensee’s exclusive remedy for the breach of the above warranties will be the correction of the material deficiency within a commercially reasonable time. THIS WARRANTY IS EXCLUSIVE AND IS IN LIEU OF ALL OTHER
WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING ANY WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY ORAL OR
WRITTEN REPRESENTATIONS, PROPOSALS OR STATEMENTS MADE ON OR PRIOR TO THE EFFECTIVE DATE OF THIS AGREEMENT. LICENSOR EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES.
11. Limitation of Liability, Indemnification
EXCEPT AS OTHERWISE PROVIDED BY ANY PORTION OF THE AGREEMENT NEITHER
PARTY WILL BE LIABLE TO THE OTHER FOR SPECIAL, INDIRECT OR CONSEQUENTIAL
DAMAGES INCURRED OR SUFFERED BY THE OTHER ARISING AS A RESULT OF OR
RELATED TO THE USE OF THE SOFTWARE OR HARDWARE, WHETHER IN CONTRACT, TORT
OR OTHERWISE, EVEN IF THE OTHER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGES.
12. Maintenance
No additional software maintenance is includ ed under the terms of this License unless the Licensee has purchased the Software, Firmware and Hardware as a service (SaaS). However, Licensor is responsible for any patches or repairs to the current version of the Software during the initial one (1) year Warranty commencing on the initial installation date. Licensor’s obligations with respect to maintenance and support after initial warranty period , including updates or upgrades, if any, will be set forth in a separate written agreement between the parties for all products not provided as a service, bundled or otherwise.
13. Relation of Parties
Nothing in this License will create or imply an agency relationship between Licensor and Licensee, nor will this License be deemed to constitute a joint venture or partnership between the parties.
14. Severability
If any term of this License is found to be unenforceable or contrary to law, it will be modified to the least extent necessary to make it enforceable, and the remaining portions of this License will remain in full force and effect.
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15. Force Majeure
Neither party will be held responsible for any delay or failure in performance of any part of this License to the extent that such delay is caused by events or circumstances beyond the delayed party’s reasonable control.
16. No Waiver
The waiver by any party of any breach of covenant will not be construed to be a waiver of any succeeding breach or any other covenant. All waivers must be in writing, and signed by the party waiving its rights.
This License may be modified only by a written instrument executed by authorized representatives of the parties hereto.
17. Venue
This License shall be governed by and construed in accordance with the internal laws of the State of Texas without giving effect to any choice or conflict of law provision or rule (whether of the State of Texas or any other jurisdiction) that would cause the application of laws of any jurisdiction other than those of the State of Texas. Any legal suit, action or proceeding arising out of or related to this Agreement or the matters contemplated hereunder shall be instituted exclusively in the courts within the State of Texas, county of Bexar county, Texas, and each party irrevocably submits to the exclusive jurisdiction of such courts in any such suit, action or proceeding and waives any objection based on improper venue or forum non conveniens.
If any term or provision of this License is invalid, illegal or unenforceable in any jurisdiction, such invalidity, illegality or unenforceability shall not affect any other term or provision of this Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction.
18. Notice
All notices and correspondence to the parties must be delivered by hand, emailed, sent by registered or certified mail (RRR), or by Federal Express, Express Mail or other reliable overnight mail service that provides a receipt to the sender. Receipt of a notice by the party to whom the notice is transmitted will be considered to have occurred upon receipt, i f hand- delivered or emailed; five (5) business days from the date of mailing, if mailed; or the next business day after transmittal by Federal Express, Express Mail or other reliable overnight delivery service that provides a receipt to the sender. All no tices and correspondences shall be delivered to the respective addresses below, or to any other address as a party may notify the other party in writing from time to time:
If to E.J. Ward Inc.:
Robert E. Kettyle
Chief Operating Officer
E.J. Ward Inc.
8620 N New Braunfels Suite 200N, San Antonio, Texas 78217
DocuSign Envelope ID: 3E0CA9B7-1299-4EAD-9BC4-A126D32844C7