Agenda packet — Gardena City Council, September 12, 2023 (part 3 of 4)

Hazard Identification and Risk Ranking
Each hazard profile include d a profile ranking of the hazard (ranging from low risk to high risk). The Steering Committee determined this initial profile ranking based on all of the hazard identification and profile research summarized and group discussion and evaluation of all of the data , including numerical rankings (1-5) of the following criteria:
• Consequence/Severity – How wide spread is the impact
area?
• Secondary Effects – Could the event trigger another
event and separate response?
• Probability/Frequency – Historical view of how often this type of event occurs locally and projected recurrence intervals.
• Warning/Onset – Advance warning of the event, or none. • Duration – Length of elapsed time where response resources are active. • Recovery – Length of time until lives and property return to normal.

City of Gardena Hazard Mitigation Plan C-2

Risk Factors for Hazard Identification
Risk Factor Description Descriptors Value
Probability/
Frequency
Prediction of how often a
hazard will occur in the future
Infeasible event - not applicable due to geographic location characteristics 0 Rare event - occurs less than once every 50 years 1
Infrequent event - occurs between once every 8 years and once every 50 years (inclusive) 2
Regular event - occurs between once a year and once every 7 years 3 Frequent event - occurs more than once a year 4
Consequence/
Severity
Physical Damage - structures
and lifelines
Economic Impact – loss of
function for power, water,
sanitation, roads, etc.

No damage 1
Minor/slight damage to buildings and structures, no loss of lifelines 2 Moderate building damage, minor loss of lifelines (less than 12 hours) 3 Moderate building damage, lifeline loss (less than 24 hours) 4 Extensive building damage, widespread loss of lifelines (water, gas, electricity, sanitation, roads), loss of life 5
Vulnerability
Impact Area - area impacted
by a hazard event
Secondary Impacts -
Capability of triggering
additional hazards
Onset - Period of time
between initial recognition of
an approaching hazard and
when the hazard begins to
impact the community
No physical damage, no secondary impacts 1
Localized damage area 2
Localized damage area, minor secondary impacts, delayed hazard onset 3 Moderate damage area, moderate secondary impacts, moderate warning time 4
Widespread damage area, significant secondary impacts, no warning time 5

City of Gardena Hazard Mitigation Plan C-3

Each profile includes a ranking of the hazard. The hazard rankings were determined by assigning each hazard the appropriate risk factors as described above. The risk factors were then used with a hazard ranking matrix to determine the final hazard score. The following table provides the matrix used for determining each hazard’s score.

Risk Ranking Matrix
Probability/Frequency
Description Risk Ranking Matrix
Rare Event:

Occurs less than once every 50
years
Probability/Frequency Consequence/Severity
Value 1 1 2 3 4 5
Vulnerability
1 1 2 3 4 5
2 2 4 6 8 10
3 3 6 9 12 15
4 4 8 12 16 20
5 5 10 15 20 25
Infrequent Event:

Occurs between once every 8
years and once every 50 years
(inclusive)
Probability/Frequency Consequence/Severity
Value 2 1 2 3 4 5
Vulnerability
1 2 4 6 8 10
2 4 8 12 16 20
3 6 12 18 24 30
4 8 16 24 32 40
5 10 20 30 40 50
Regular Event:

Occurs between once a year and
once every 7 years
Probability/Frequency Consequence/Severity
Value 3 1 2 3 4 5
Vulnerability
1 3 6 9 12 15
2 6 12 18 24 30
3 9 18 27 36 45
4 12 24 36 48 60
5 15 30 45 60 75
Frequent Event:

Occurs more than once a year
Probability/Frequency Consequence/Severity
Value 4 1 2 3 4 5
Vulnerability
1 4 8 12 16 20
2 8 16 24 32 40
3 12 24 36 48 60
4 16 32 48 64 80
5 20 40 60 80 100
The hazard scores from the Hazard Ranking Matrix were compared to the hazard rank criteria to finally categorize each hazard with a hazard ranking. The table below provides the value determinations for each hazard ranking.

City of Gardena Hazard Mitigation Plan C-4

Risk Rank Categorization
High Hazard 50 to 100
Moderately High Hazard 25 to 49
Moderate Hazard 15 to 24
Moderately Low Hazard 5 to 14
Low Hazard 1 to 4
The hazard ranking worksheets are provided in the following pages.

City of Gardena Hazard Mitigation Plan C-5

HAZARD IDENTIFICATION AND RISK RANKING
Earthquake
Probability Rare event - occurs less than once every 50 years 1 Consequence Extensive building damage, widespread loss of lifelines (water, gas, electricity, sanitation, roads), loss of life 5 Vulnerability Widespread damage area, significant secondary impacts, no warning time 5 Risk Moderately High 25
Comments Northridge - No significant damage, normal shake damage, no infrastructure failure. The team identified another earthquake in Whittier (circa 87) but agreed the scenario was still rare.

Hazardous Materials Release
Probability Rare event - occurs less than once every 50 years 1 Vulnerability Extensive building damage, widespread loss of lifelines (water, gas, electricity, sanitation, roads), loss of life 5 Consequence Widespread damage area, significant secondary impacts, no warning time 5 Risk Moderately High 25
Comments
The City is within a few miles of the Torrance Refinery. Torrance Refinery Action Alliance (TRAA). Foam and manufacturing business are located in South Gardena. The Team noted the 2005 Sulfur Mercaptan release incident. HazMat response team located in Carson.

Pipeline Failure
Probability Rare event - occurs less than once every 50 years 1 Consequence Extensive building damage, widespread loss of lifelines (water, gas, electricity, sanitation, roads), loss of life 3 Vulnerability Moderate damage area, moderate secondary impacts, moderate warning time 4 Risk Moderate 20
Comments Major Pipelines run along Rosecrans

City of Gardena Hazard Mitigation Plan C-6

HAZARD IDENTIFICATION AND RISK RANKING
Windstorm
Probability Infrequent event - occurs between once every 8 years and once every 50 years (inclusive) 2 Consequence Moderate building damage, minor loss of lifelines (less than 12 hours), lost time injury but no disability 3 Vulnerability Localized damage area, minor secondary impacts, delayed hazard onset 3 Risk Moderate 18
Comments Falling trees bringing down powerlines is the biggest issue. This can result in power loss, injury, and sometimes death.

Disease Outbreak
Probability Rare event - occurs less than once every 50 years 1 Consequence Moderate building damage, lifeline loss (less than 24 hours), severe injury or disability 4 Vulnerability Widespread damage area, significant secondary impacts, no warning time 3 Risk Moderately Low 12
Comments
Urban Fire
Probability Rare event - occurs less than once every 50 years 1 Consequence
Extensive building damage, widespread loss of lifelines (water, gas, electricity, sanitation, roads), loss of life. 5
Vulnerability Localized damage area 2
Risk Moderately Low 10
Comments CNG/Propane and gas at public works yard and City bus line yard. Goal for LACO Fire response time is 4-5 min.

The team noted that high density living zones are higher vulnerability for urban fire. Underground pipelines

City of Gardena Hazard Mitigation Plan C-7

HAZARD IDENTIFICATION AND RISK RANKING
traverse the area, this may result in a rupture/fire. Pipelines run up and down Rosecrans from the Torrance Refinery to the airport.

Adversarial Events
Probability Rare event - occurs less than once every 50 years 1 Consequence Moderate building damage, minor loss of lifelines (less than 12 hours), lost time injury but no disability 3 Vulnerability Moderate damage area, moderate secondary impacts, moderate warning time 3 Risk Moderately Low 9
Comments City IT system is robust, but cyber security is a more-likely event. Police have robust capability to respond to violent events.

Flood
Probability Rare event - occurs less than once every 50 years 1 Consequence Moderate building damage, minor loss of lifelines (less than 12 hours), lost time injury but no disability 3 Vulnerability Localized damage area 2
Risk Moderately Low 6
Comments 1995 - Flooding in North end of town by Rowley park. No damage due to recent storms. The Willows (designed to be a basin - no community hazards) are in the wetlands (500 year) and the Dominguez Channel area is identified.

Drought
Probability Regular event - occurs between once a year and once every 7 years 3 Consequence No damage 1
Vulnerability No physical damage, no secondary impacts 1 Risk Low 3

City of Gardena Hazard Mitigation Plan C-8

HAZARD IDENTIFICATION AND RISK RANKING
Comments Golden State and Cal Water purchased water from MWD. Golden State is ultimately responsible for water supply resiliency. However, the City gets involves in conservation efforts and may be involved in resilience efforts to secondary impacts for drought.

City of Gardena Hazard Mitigation Plan D-1

PUBLIC PARTICIPATION & PLANNING

PROCESS DOCUMENTATION

In order to facilitate the development of a Hazard Mitigation Plan (HMP) that includes valuable input from the community, the City of Gardena (City) solicited public participation in a survey posted on the City’s website and on social media . The survey included 10 questions, provided in English and Spanish, designed to provide insight into the community’s opinion on perceived vulnerability to certain hazard events, to clarify which methods the community prefers to receive educational and outreach materials, and to illustrate the participants’ overall level of hazard awareness.

D.1 Survey Contents and Responses
This section includes the survey questions followed by the respons es received. Over a period of a month, the City received 20 responses from the public. Those responses were tabulated and listed below.

1. In the past five years, have you or someone in your household experienced a disaster such as an earthquake, severe windstorm, flood, wildfire, or other type of disaster? Yes, or No?
Yes No No Answer Total
4 16 - 20

2. If yes, which of these disasters have you or someone in your household experienced?
• Earthquake
• Hazardous Materials Release
• Gas Pipeline Failure
• Windstorm
• Disease Outbreak
• Urban Fire
• Adversarial Event
• Flood
• Drought

City of
Gardena

Hazard Mitigation Plan

D
-
2 Hazard

Completely

Unc
oncerned

Moderately

Concerned

Extremely
Concerned

1 2

3 4

5 Earthquake

8 6

4 3

Hazardous Material
Release

6 5

5 3

Gas Pipeline
Failure

1 6

6 5

2 Windstorm

5 8

4 1

2 Disease Outbreak

6 4

5 4

Urban Fire

3 5

6 3

2 Adversarial Event

2 6

5 2

3 Flood

4 7

5 2

1 Drought

4 6

To
tally the results for question three,

the levels of concern were given numerical values
from on
e to
five
,

with
five

being most concerned. The results for each hazard were
averaged
and then ranked highest to lowest. The result was the following hazard ranking based on the participants
’

respons
es
.

Hazard

Number

Hazard

Number

Earthquake

3 Urban Fire

0 Hazardous Material Release

0 Adversarial Event

0 Gas Pipeline Failure

0 Flood

2 Windstorm

0 Drought

2 Disease Outbreak

1 Gardena?
How

concerned

are

you

about

the

following

disasters

affecting

the

City

3. Note:

This is based on

the 15

respondents who answered “yes” to Question

1. City of Gardena Hazard Mitigation Plan D-3

Table D-1: Participant Hazard Ranking
Hazard Average Level of Concern
Drought 3.6
Disease Outbreak 3.37
Hazardous Materials Release 3.26
Earthquake 3.1
Pipeline Failure 3.05
Adversarial Events 2.89
Urban Fire 2.79
Flood 2.42
Windstorm 2.32
City of Gardena Hazard Mitigation Plan D-4

4. Have you ever received or requested information on ways to make your family and/or home safer from local hazards?
Yes No Total
17 3 20

5. How recently did you receive this information?
• In the last 6 months
• 6-12 months ago
• 1-2 years ago
• 2-5 years ago
• More than 5 years ago
• I don’t remember
Timeframe Number Timeframe Number
In the last 6 months 1 2-5 years ago, 1
6-12 months ago, - More than 5 years ago -
1-2 years ago, 1 I don’t remember 1
Note: This is based on the 19 respondents who answered “yes” to Question 4.

6. From whom did you last receive this information?
• News Media
• Government Agency
• Insurance Agent or Company
• Utility Company
• American Red Cross
• Other Non-profit Organization
• Unsure
• Other: ______________________

Information Source Number Information Source Number
News Media - Other Non-profit Organization -
Government Agency - Web search 1
Insurance Agent or Company 1 Unsure 1
Utility Company - Social Media 1
American Red Cross -
Note: This is based on the 19 respondents who answered “yes” to Question 4.

7. What are the best ways for you to receive information about making your family and home safer from local disasters? (Please check all that apply)

City of Gardena Hazard Mitigation Plan D-5

Newspapers:
• Newspaper stories
• Newspaper ads
Television:
• Television news
• Television ads
Radio:
• Radio news
• Radio ads
Other methods:
• Schools
• Outdoor advertisements
(billboards, etc.)
• Books
• Mail
• Fire Department/Rescue
• Internet search
• Fact sheet or brochure available
at a City facility or event
• Chamber of Commerce
• Public workshop/meeting
• Magazine
• Social Media
• Other (please explain)
The following table illustrates the number of responses for each information source listed by total number of responses.

Information
Source
Number
Information
Source
Number
Newspaper stories 1 Mail 12
Newspaper ads 3 Fire Department/Rescue 5
Television news 9 Internet search 9
Television ads 3 Fact sheet or brochure avail… 8
Radio news 4 Chamber of Commerce 1
Radio ads 3 Public workshop/meeting 7
Schools 4 Magazine 0
Outdoor Advertisements 6 Social Media 11
Books 0

City of Gardena Hazard Mitigation Plan D-6

8. What steps, if any, have you or someone in your household taken to prepare for a disaster? (Check all that apply)
Our household has an emergency supply with the following:
• Food
• Water
• Flashlight(s)
• Batteries
• Battery-powered radio
• Medical supplies (First aid kit)
• Fire extinguisher
• Moist towelettes, garbage bags and plastic ties for personal sanitation • Dust mask or cotton t-shirt (for air filtering)
• Plastic sheeting and duct tape (to shelter in-place)
• Wrench or pliers to shut off utilities
• Clothing
• Sleeping bag or warm blanket for each person
• Prescription medications
• Important family documents (copies of insurance policies, ID, and bank account records)
• Smoke detectors in each room of the house
• First-aid training
• Fire Escape Plan
• Reconnection Plan (where to go and who to call after a disaster) • Utility Shut-off Instructions
• Other: ____________________________________
The following table illustrates the number of responses for each disaster preparation action listed by total number of responses.

Emergency Supply Item Number Emergency Supply Item Number Flashlight(s) 14 Important family documents 12
Batteries 12 Battery-powered Radio 7
Fire Extinguisher 10
Sleeping Bag or warm
blanket
8 City of Gardena Hazard Mitigation Plan D-7

Emergency Supply Item Number Emergency Supply Item Number Wrench or Pliers for utility shut-
off
11 Prescription Medications 8
Food 12 Clothing 10
Water 15 Dust mask or cotton T-shirt 9
Medical Supplies 12
Plastic Sheeting or Duct
Tape
7 Moist towelettes, garbage bags
and plastic ties for personal
sanitation
12 Smoke detectors in each
room of the house
16 First-aid training 10 Fire Escape Plan 9
Reconnection Plan 9 Utility Shut-off Plan 10
Other

9. How many years have you lived in the City of Gardena?______ years The years of residence for each participant ranges from three years to 55 years . The average length of residence among participants was 30 years with the majority of responders falling into the 36–50-year residency range.

10. Do you own or rent your home?
Rent Own Total
3 17 20
Years of Residence
0-15 year 10 36-50+ years 5
16-25 year 4 No Answer -
26-35 years 1
City of Gardena Hazard Mitigation Plan D-8

D.2 Inferences
The results of the public survey served three main purposes. It created a profile of the group of responders, provided insight regarding the methods the public would like to receive safety information, and, lastly, it provided the Steering Committee with the public’s opinion of the hazard ranking. Conclusions drawn from the collected responses for each of these areas are discussed in more detail in the following subsections.

Participant Profile
It was important for the Steering Committee to identify certain characteristics of the participating group in order to give proper weight to the feedback received. First, each participant was asked to provide their years of residence and whether or not the y owned or rented their home. With regards to years of residence, the assumption was made that those who had lived in the City over an extended period of time would have a better understanding of the hazards that have affected the City historically. Next, the Steering Committee assumed homeowners would take more interest in their community than renters due to higher personal investment in the long-term stability and functionality of the City. Based on these two assumptions and the responses received (see questions 9 and 10 above), the Steering Committee determined the participating group was invested in the success of the City and had a good grasp of historical hazard events as half of the participants have lived in the City more than 15 years.

Next the Steering Committee wanted to assess whether or not the participating group had actively tried to mitigate hazards in their own homes. An assumption was made that those who took a proactive role in mitigating hazards individually would have a better understanding of the City’s efforts to mitigate the effects of a regional hazard. While the details of the responses from question 8 can be viewed above, the main point is that nearly all of the participants had taken steps to prepare themselves for a disaster. In do ing so, this demonstrated to the Steering Committee the participating group was conscious of the threat of hazard events and were proactive about taking steps to mitigate loss. Coupled with their perceived knowledge of historical hazard events and personal investment in the City’s progress, the Steering Committee determined the feedback from the participating group was credible and beneficial to the HMP update process.

City of Gardena Hazard Mitigation Plan D-9

Methods for Successful Public Outreach
Public education and outreach serve as one of the critical ways to mitigate future losses.

While the City already has many outreach campaigns in place, the Steering Committee decided it would be useful for the public to comment on which information distribu tion methods were best for receiving information. The data provided from this line of questioning will allow the City to maximize its outreach efforts by utilizing those methods provided by the public to guide future outreach campaign planning.

Only 20% of the participants answered question 4 on whether participants had received or requested safety information regarding local hazards. This is significantly different from the majority of participants who said they took steps in their homes to protect themselves against disasters. Therefore, most of the participating group took preventive actions without requesting information from local authorities. While this data tells us little about the best ways to reach the public, it provided a little more insight into the participating group profile.

According to the survey results, the primary method the public would like to receive safety information is through mailers and Social Media . However, the Steering Committee acknowledged that the survey was advertised through the City Website and social media so many participants may have been notified via this method. Therefore, this result may be biased based on the preferences of the participation group. Conversely, the survey received a great response compared to the level of public participation through other methods. Therefore, the City’s website and social media outlets have proven to be a good method for reaching the public. Future outreach campaigns within the City will consider using the City ’s website and social media outlets whenever appropriate, in addition to exploring other options.

Other methods that received strong support from the public were mail, television news, and fact sheets/brochures. The Steering Committee resolved to examine how they could expand the City’s use of each of these mediums in future outreach programs.

Hazard Profiling
To fulfill FEMA’s requirement to include the public in the planning process, the survey participants were asked to rank the hazards identified in the first Steering Committee meeting. The participants ranked the hazards based on their level of concern. The results were tallied and organized greatest to least to create a public hazard ranking. The list created by the Steering Committee and the Public ranking were reviewed side by side as shown below.

City of Gardena Hazard Mitigation Plan D-10

Steering Committee Hazard Ranking Survey Participant Hazard Ranking Earthquake Drought
Hazardous Materials Release Disease Outbreak
Pipeline Failure Hazardous Materials Release
Windstorm Earthquake
Disease Outbreak Pipeline Failure
Urban Fire Adversarial Events
Adversarial Events Urban Fire
Flood Flood
Drought Windstorm
The Steering Committee reviewed the two hazard rankings and considered the difference between each list. The Steering Committee found that those hazards which affected individuals received the highest ranking from the public while the Steering Committee gave a higher ranking to hazards with the most perceived vulnerability to the whole City. The Steering Committee discussed several potential reasons for the differences in perceived vulnerability. The first reason may be that the public might only be privy t o hazard information that affects them directly or that is publicized by the media. Another reason might be the manner in which the question was asked. Asking about a person al level of concern may have led participants to reflect only on their personal safety rather than the vulnerability of the entire City. With these two items in mind, the Steering Committee resolved to use the public’s ranking as a guide to which mitigation actions would be well received by the community. The Steering Committee assumed when the City implements mitigation measures for hazards which present the highest level of concern, the action will lessen the magnitude of concern and will therefore be viewed favorably by the public. The Steering Committee intends for the City to use this information as a way to include the public’s opinion as it continues to implement new mitigation measures.

City of Gardena Hazard Mitigation Plan D-11

D.3 Planning Process
The following sections provide additional information and supporting documentation about the planning process implemented by the Steering Committee to update the Hazard Mitigation Plan. For descriptions of the content of each Steering Committee meeting, please refer to Chapter 1.

Steering Committee Announcements
Handy Worker Fix Up
Program
The City of Gardena is
looking for RESIDENTS
to join the Steering
Committee
Residential Rebate
Program
Purpose:
• Develop list of hazards
• Reduce and eliminate
impacts
• Identify existing
mitigation measures
Hazard Mitigation Plan:

Steering Committee Members
For More Information:

If you have any questions or are interested in becoming a potential member of the Steering Committee, please contact Hong Lee at [email protected] or (310)217-9564 by Thursday, February 3, 2022.

Risk Management Professionals 1

POTENTIAL STEERING COMMITTEE PARTICIPANTS
The following list outlines potential Steering Committee participants that should be invited to the initial meeting . All invitations should be documented to be included in the Hazard Mitigation Plan as evidence of public and stakeholder outreach. Please maintain records of any emails. If appropriate, please consider copying [email protected]. Risk Management Professionals staff is happy to maintain documentation on the City’s behalf.

1. City Planning and Safety Representatives

2. Public Works Representatives

3. Engineering Representatives

4. Local Fire Department Representatives

5. Local Police Department Representatives

6. Los Angeles County Office of Emergency Services Representatives

7. Local Hospital Representatives

8. Local School Representatives

9. Interested Public Representatives

10. Neighboring Communities
Steering Committee Meeting #1
www.RMPCorp.com

CITY OF GARDENA

HAZARD MITIGATION PLAN
STEERING COMMITTEE #1
Ryan Bray
Risk Management Professionals, Inc.
(949) 282-0123
(877) 532-0806
www.RMPCorp.com
www.RMPCorp.com

DISCUSSION TOPICS
• Project Overview and Background
• Planning Team Goals
• Risk Assessment & Hazard Ranking
• Information Collection
www.RMPCorp.com

PROJECT OVERVIEW
www.RMPCorp.com

DISASTER

MITIGATION ACT OF
2000
• Revitalized Federal Planning
Requirements
• State and Local Hazard Mitigation
Plans
• Plans must be updated every five
years
• Federal Grant Funding Eligibility
• Hazard Mitigation Grant Program
(HMGP)
• Pre-Disaster Mitigation Program
(PDM)
• Disaster Mitigation Act of 2000 is
intended to facilitate cooperation
between state and local authorities on
risk reduction measures and to expedite
funding allocation

www.RMPCorp.com
PUBLIC

PROCESS
• DMA 2000 Stresses Public Participation
• An open public involvement process that is
comprehensive, starts early and continuous
• Coordination with neighboring communities and
various interest groups in Plan development
www.RMPCorp.com

CLIMATE CHANGE
• California Adaptation Planning Guide (APG) Revised 2020 • APG released in response to several Executive Orders
encouraging research of and response to climate change
• Gardena is located in the South Coast Region. The City should consider the following hazards
▪ Increased Temperatures
▪ Reduced Precipitation
▪ Sea Level Rise
▪ Wildfire Risk
▪ Public Health (heat and air quality)

www.RMPCorp.com

PLANNING TEAM GOALS
Review existing Plan for
implementation
Review the list of
potential hazards and
add additional hazards
for the revision
Determine the hazard
impacts throughout the
City of Gardena
Interface with partner
agencies to determine
existing mitigation
measures
Develop possible
approaches to projects
which will reduce the
impacts
Prioritize mitigation
projects for
implementation
www.RMPCorp.com

PLANNING TEAM MEETING SCHEDULE
• Meeting #1– Project Initiation and Hazard Identification • Meeting #2 - Review and Update Goals and Objectives
• Meeting #3 - Asset Inventory and Vulnerability Assessment • Meeting #4 - Mitigation Action Identification
• Meeting #5 - Mitigation Project Benefit-Cost Review
www.RMPCorp.com

RISK ASSESSMENT

METHODOLOGY
www.RMPCorp.com
RISK ASSESSMENT – POTENTIAL HAZARDS
2013 Identified Hazards
• Earthquake
• Fire
• Severe Storm/Flood
• HazMat Release/Terrorism
• Drought
• Dam/Reservoir Failure
• Rail/Mass Transit Accident
• Pipeline Failure
• Airplane Crash
Potential Hazards
• Utility Loss
• Windstorm
• Biological/Human
Disease
• Civil Unrest
• Other?
www.RMPCorp.com
RISK ASSESSMENT –

CLIMATE CHANGE HAZARDS
• Increased Temperatures
• Reduced Precipitation
• Sea Level Rise
• Reduced Tourism
• Reduced Water Supply
• Wildfire Risk
• Public Health – heat and air quality
• Coastal Erosion
www.RMPCorp.com

RISK RANK

METHODOLOGY
• The risk ranking is facilitated using an
automated interactive software
spreadsheet program that asks specific
questions on potential hazards and
then assigns a relative value to each
potential hazard accordingly.
• The result of the workshop will be a
ranked list of hazards to be studied in
detail in the Hazard Mitigation Plan.
www.RMPCorp.com

HAZARD RANKING WORKSHEET

www.RMPCorp.com
RISK RANKING –

PROBABILITY/

FREQUENCY
• Recurrence Interval – Prediction
of how often a hazard will occur
in the future, including projected
return intervals

www.RMPCorp.com
RISK RANKING –

CONSEQUENCE/

SEVERITY
• Physical Damage – Structures
and lifelines
• Economic Impact – Loss of
power, water, sanitation, roads,
etc.

Consequence/ Severity Rank Descriptors
www.RMPCorp.com
RISK RANKING –

VULNERABILITY
• Impact Area – Area impacted by
a hazard event
• Secondary Impacts – Capability
of triggering additional hazards
• Onset - Period of time between
initial recognition of an
approaching hazard and when
the hazard begins to impact the
community

www.RMPCorp.com
RISK

RANKING
MATRIX

www.RMPCorp.com

CONTACT

INFORMATION
Ryan Bray
Technical Consultant
[email protected]
Risk Management Professionals, Inc.
(949) 282-0123
(877) 532-0806
www.RMPCorp.com
2022 LHMP Steering Committee
City Representatives
Name Organization Email Address Confirmed (y/n) 2012 Committee Member? 1st Mtg.

Vicente Osorio City of Gardena Police Department [email protected] Yes Yes Yes Tim Tran City of Gardena Police Department [email protected] Yes No Yes Amanda Acuna City of Gardena Community Development [email protected] Yes No Yes Allan Rigg City of Gardena Public Works [email protected] Yes No Yes Hong Lee City of Gardena Public Works [email protected] Yes No Yes Kevin Kwak City of Gardena Public Works [email protected] Yes No Yes Kevin Thomas City of Gardena Public Works [email protected] Yes No Yes Stakeholders
Name Organization Email Address Confirmed (y/n)
Gregg McClain City of Hawthorne Director of Planning [email protected] Yes Yes Yes William Gamble LA County Fire Department [email protected] Yes No Yes Brian Bennett LA County Fire Department (Fire Chief) [email protected] Yes No No Bryan La Sota County of LA Office of Emergency Management [email protected] Yes No Yes Residents
Name Organization Email Address Confirmed (y/n)
Margie Hoyt Resident/CERT [email protected] Yes No Yes Brenda Rodriguez Resident/Emergency Manager for CCALAC [email protected] Yes No Yes Consultant
Name Organization Email Address Confirmed (y/n)
Ryan Bray Consultant [email protected] Yes No Yes
Steering Committee Meeting #2
www.RMPCorp.com

CITY OF GARDENA

HAZARD MITIGATION PLAN
STEERING COMMITTEE #2
Ryan Bray
Risk Management Professionals, Inc.
(949) 282-0123
(877) 532-0806
www.RMPCorp.com
www.RMPCorp.com

DISCUSSION
TOPICS
• Review Hazard Rankings
• HMP Goals and Objectives
• Review and Update Asset Inventory List
www.RMPCorp.com

HAZARD RANKING REVIEW
www.RMPCorp.com

RISK RANKING

METHODOLOGY
• The risk ranking is facilitated
using an automated interactive
software spreadsheet program
that asks specific questions on
potential hazards and then
assigns a relative value to each
potential hazard accordingly.
• The result of the exercise was a
ranked list of hazards to be
studied in detail in the Hazard
Mitigation Plan.

www.RMPCorp.com

RISK RANKING METHODOLOGY

www.RMPCorp.com

RISK RANKING METHODOLOGY

www.RMPCorp.com
RISK

RANKING
Rank Score
High
Moderately High
Earthquake 25
Hazardous Materials
Release 25
Moderate
Pipeline Failure 20
Windstorm 18
Moderately Low
Disease Outbreak 12
Urban Fire 10
Adversarial Events 9
Flood 6
Low
Drought 3
www.RMPCorp.com

MITIGATION GOALS &

OBJECTIVES
www.RMPCorp.com

GOALS &

OBJECTIVES
• Review Previous HMP Goals and Objectives
• Engage in discussions to review and develop Goals and Objectives specific to the needs of the City of Gardena www.RMPCorp.com

PREVIOUS PLAN GOALS
Significantly
reduce life
loss and
injuries
Minimize damage to structures
and property, as well as
disruption of essential service
and human activities
Protect the Environment
Increase
Public
Awareness
Improve emergency services
and management capability
Maintain the Cities’
eligibility for, and
pursue, multi-objective
funding opportunities
wherever possible
Promote Mitigation efforts to reduce disruption of the
community’s infrastructure by a hazard event.
www.RMPCorp.com
NEXT STEPS…
www.RMPCorp.com
ASSET

INVENTORY
• Types and number of
existing and future
buildings
• Infrastructure
• Critical Facilities
Review Asset
Inventory
• Review each asset
category and assign
potential percentage of
damage expected due to
each identified hazard
Loss Estimates
www.RMPCorp.com

CONTACT

Vicente Osorio City of Gardena Police Department [email protected] Yes Yes Yes Yes Tim Tran City of Gardena Police Department [email protected] Yes No Yes Yes Amanda Acuna City of Gardena Community Development [email protected] Yes No Yes Yes Allan Rigg City of Gardena Public Works [email protected] Yes No Yes Yes Hong Lee City of Gardena Public Works [email protected] Yes No Yes Yes Kevin Kwak City of Gardena Public Works [email protected] Yes No Yes No Kevin Thomas City of Gardena Public Works [email protected] Yes No Yes No Stakeholders
Name Organization Email Address Confirmed (y/n)
Gregg McClain City of Hawthorne Director of Planning [email protected] Yes Yes Yes Yes William Gamble LA County Fire Department [email protected] Yes No Yes Yes Brian Bennett LA County Fire Department (Fire Chief) [email protected] Yes No No No Bryan La Sota County of LA Office of Emergency Management [email protected] Yes No Yes Yes Residents
Name Organization Email Address Confirmed (y/n)
Margie Hoyt Resident/CERT [email protected] Yes No Yes Yes Brenda Rodriguez Resident/Emergency Manager for CCALAC [email protected] Yes No Yes No Consultant
Name Organization Email Address Confirmed (y/n)
Ryan Bray Consultant [email protected] Yes No Yes Yes Steering Committee Meeting #3
www.RMPCorp.com

CITY OF GARDENA

HAZARD MITIGATION PLAN
STEERING COMMITTEE #3
Ryan Bray
Risk Management Professionals, Inc.
(949) 282-0123
(877) 532-0806
www.RMPCorp.com
www.RMPCorp.com

DISCUSSION
TOPICS
• Public Survey Release
• Validate Asset Inventory List
• Complete Vulnerability Assessment (Loss Estimate
Calculations)
▪ Assign estimated percent damage to each asset from the identified hazards
www.RMPCorp.com

PUBLIC SURVEY RELEASE
www.RMPCorp.com

PUBLIC SURVEY
Using Google Forms, the
survey includes 10
questions designed to
provide insight into the
community’s opinion of
local hazards
The survey meets DMA
2000 public participation
requirements and
historically has return
relatively higher results
than other outreach
methods.
www.RMPCorp.com

HAZARD RANKING REVIEW
www.RMPCorp.com
ASSET

INVENTORY AND

VULNERABILITY

ASSESSMENT
• Validate Asset Inventory
• Conduct Vulnerability Assessment (Loss Estimates)
www.RMPCorp.com

ASSET INVENTORY
• Validate Asset Inventory
▪ Types and number of existing and future buildings
▪ Infrastructure
▪ Critical Facilities
Type Name Address Square
Footage
Cost /
Square
Foot
Structure
Value
Contents
Value % TOTAL
Police Station Gardena Police
Department
1718 West 162nd Street,
Gardena, CA 90247 23,147 $4,763,500.00
Fire Station Fire Sation #158-
Headquarters
1650 W 162nd St.

Gardena, CA 90249 17,975 $2,110,600.00
Fire Station Fire Station #159 2030 W 135TH ST
Gardena, CA 90249 5,587 $5,110,600.00
Asset Inventory Summary – City of Gardena
www.RMPCorp.com

VULNERABILITY ASSESSMENT ESTIMATES
• Review each asset and assign potential percentage of
damage expected due to each identified hazard
Type Name Address TOTAL %
Damage
Loss
Estimate
%
Damage
Loss
Estimate
Police Station Gardena Police
Department
1718 West 162nd Street,
Gardena, CA 90247 $4,763,500.00 10% $476,350.00 1% $47,635.00 Fire Station Fire Sation #158-
Headquarters
1650 W 162nd St.

Gardena, CA 90249 $2,110,600.00 10% $211,060.00 1% $21,106.00 Fire Station Fire Station #159 2030 W 135TH ST
Gardena, CA 90249 $5,110,600.00 10% $511,060.00 1% $51,106.00 Library Gardena Mayme Dear
Library
1731 W. Gardena Blvd.

Gardena, CA 90247 $1,444,800.00 10% $144,480.00 0% $0.00 City of Gardena
Vulnerability Assessment Calculations
Earthquake Urban Fire
www.RMPCorp.com
NEXT STEPS…
www.RMPCorp.com

MITIGATION
ACTION

WORKSHEET
• Summarize mitigation project
specifications
• Identify project goal
categories
• Capital Improvements
Develop Mitigation
Actions
• Prevention
• Property Protection
• Public Awareness
• Natural Resource Protection
• Emergency Services
• Structural Projects
Action Categories
www.RMPCorp.com

CONTACT

INFORMATION
Ryan Bray
Senior Technical Consultant
[email protected]
Risk Management Professionals, Inc.
(949) 282-0123
(877) 532-0806
www.RMPCorp.com
2022 LHMP Steering Committee
City Representatives
Name Organization Email Address Confirmed (y/n) 2012 Committee Member? 1st Mtg. 2nd Mtg. 3rd Mtg. 4th Mtg. 5th Mtg.

Vicente Osorio City of Gardena Police Department [email protected] Yes Yes Yes Yes Yes Tim Tran City of Gardena Police Department [email protected] Yes No Yes Yes Yes Amanda Acuna City of Gardena Community Development [email protected] Yes No Yes Yes Yes Allan Rigg City of Gardena Public Works [email protected] Yes No Yes Yes Yes Hong Lee City of Gardena Public Works [email protected] Yes No Yes Yes Yes Kevin Kwak City of Gardena Public Works [email protected] Yes No Yes No No Kevin Thomas City of Gardena Public Works [email protected] Yes No Yes No No Stakeholders
Name Organization Email Address Confirmed (y/n)
Gregg McClain City of Hawthorne Director of Planning [email protected] Yes Yes Yes Yes Yes William Gamble LA County Fire Department [email protected] Yes No Yes Yes No Brian Bennett LA County Fire Department (Fire Chief) [email protected] Yes No No No No Bryan La Sota County of LA Office of Emergency Management [email protected] Yes No Yes Yes Yes Residents
Name Organization Email Address Confirmed (y/n)
Margie Hoyt Resident/CERT [email protected] Yes No Yes Yes Yes Brenda Rodriguez Resident/Emergency Manager for CCALAC [email protected] Yes No Yes No Yes Consultant
Name Organization Email Address Confirmed (y/n)
Ryan Bray Consultant [email protected] Yes No Yes Yes Yes Steering Committee Meeting #4
www.RMPCorp.com

CITY OF GARDENA

HAZARD MITIGATION PLAN
STEERING COMMITTEE #4
Ryan Bray
Risk Management Professionals, Inc.
(949) 282-0123
(877) 532-0806
www.RMPCorp.com
www.RMPCorp.com

DISCUSSION
TOPICS
• Review Mitigation Goals and Objectives
• Develop Potential Mitigation Projects
• Discuss Next Steps
www.RMPCorp.com

HAZARD RANKING REVIEW
www.RMPCorp.com
HAZARD

RANKING

SUMMARY

www.RMPCorp.com

MITIGATION GOALS &

OBJECTIVES REVIEW
www.RMPCorp.com

MITIGATION GOALS
• Protect Life, Property, and Commerce
• Minimize damage to structures and property, as well as disruption of essential services and human activities
• Protect the Environment
• Increase public awareness and participation
• Improve emergency services and management
capability
www.RMPCorp.com

IDENTIFY POTENTIAL

MITIGATION ACTIONS
www.RMPCorp.com

MITIGATION ACTION CATEGORIES
• Prevention
• Property Protection
• Public Education and Awareness
• Natural Resource Protection
• Emergency Services
• Structural Projects
www.RMPCorp.com

EARTHQUAKE EXAMPLE

MITIGATION PROJECTS
• Building Retrofits
• Anchor Electrical
Transformers
• Install Expansion Joints
• Reinforce Well Shaft or
Install Submersible
Pump
• Restrain Pipes
• Improve Pipe Materials
• Install Tank Anchors
• Install Friction Dampers
on Elevated Tanks
www.RMPCorp.com

PIPELINE FAILURE/ HAZMAT

RELEASE EXAMPLE

MITIGATION PROJECTS
• Emergency Plans
• Transportation
• Disposal
• Emergency Response
Teams
• Industrial Site Buffering
• Pipeline Location and
Design
• Digging Hotlines
• Contingency Planning
• Improvements to Maps
and Records
www.RMPCorp.com

WINDSTORM

EXAMPLE MITIGATION

PROJECTS
• Implement Tree
Trimming
• Retrofits
• Anchoring
• Traffic Light Upgrades
www.RMPCorp.com

URBAN FIRE EXAMPLE

MITIGATION PROJECTS
• Community Awareness
• Fire-safe Practices for
Structures and
Landscaping
• Enhancement of Fire-
Suppression Capabilities
• Fire Risk Mapping
www.RMPCorp.com

ADVERSARIAL EVENT

EXAMPLE MITIGATION

PROJECTS
• Emergency Plans
• Emergency Response
Teams
• Security
• Training
www.RMPCorp.com

FLOOD/DAM FAILURE

EXAMPLE MITIGATION

PROJECTS
• Acquisition, Relocation, & Elevation
Projects
• Dry-Floodproofing (e.g., plastic
sheeting)
• Wet-Floodproofing (e.g., water
resistant materials)
• Stormwater Management
Ordinances or Amendments
• Floodplain Ordinances or
Amendments
• Storm Drainage System
Improvements
• Structural Flood Control Measures
(e.g., levees, dams, floodwalls)
Inundation Zone Mapping
• Preparedness and Response Plans
• Notification Systems
• Structural Storage Tank Reservoir
Improvements
www.RMPCorp.com

DROUGHT EXAMPLE

MITIGATION PROJECTS
• Water Use Ordinances
• Contingency Plans
• Emergency Water
Distribution and Storage
Systems
• Water Conservation
Education
• System Retrofits
• Leak Detection
Programs
www.RMPCorp.com
NEXT STEPS…
www.RMPCorp.com

NEXT STEERING COMMITTEE MEETING
• The Next Steering Committee meeting will
consist of a Benefit-Cost Review of the
identified Mitigation Actions:
www.RMPCorp.com

CONTACT

Example Benefits
Avoided Physical Damages  Buildings
 Contents
 Infrastructure
 Landscaping
 Site Contamination
 Vehicles
 Equipment
Avoided Loss-of-Function Costs  Displacement costs for temporary quarters  Loss of rental income
 Loss of business income
 Lost wages
 Disruption time for residents
 Loss of public services
 Economic impact of loss of utility services
 Economic impact of road/bridge closures
Avoided Casualties

 Deaths
 Injuries
 Illnesses
Avoided Emergency Management Costs  Emergency operations center costs  Evacuation or rescue costs
 Security costs
 Temporary protective measure costs
 Debris removal and cleanup costs
 Other management costs
Example Costs
 Planning Costs
 Construction Cost
 Administration/Management Cost
 Time Needed to Implement
 Social Impacts
 Public/Political Opposition
 Environmental Impacts

City Council Meeting and Public Review
City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 16.B
Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: September 12,
2023

TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:

Award Contract for the Council Chambers Visual Audio Upgrade Design/Build Project, JN 536, to Western Audio Visual & Security, in the amount of $81,888.40, Declare California Environmental Quality Act (CEQA) Exemption, Approve the Project Request for Proposal & Specifications, and Budget Contingency COUNCIL ACTION REQUIRED:

Staff Recommendation:

Approve Contract
Declare CEQA Exemption
Approve Project RFP and Specifications
Approve Budget Appropriation and Contingency
RECOMMENDATION AND STAFF SUMMARY:

The Audio Visual (AV) system within the City’s Council Chamber has experienced multiple failures over the past year. On April 13, 2023, staff contacted an AV firm and received a proposal from Vector USA to renovate the AV system for $423,703. On May 9, 2023, the Council reviewed the proposal and directed staff to reduce the scope to exclude the “hybrid” component. Subsequently, the Request for Proposal was prepared for the replacement of the outdated existing audio and visual system such as cameras, speakers, microphones, and other supporting components.

Project were solicited following the California Uniform Construction Cost Accounting (CUCCA) procurement procedures and the City Resolution 6059, which permit project costing up to $200,000 to be contracted by utilizing a prequalified list. As a result, the following three (3) bids were received on August 14, 2023:

1. Western Audio Visual & Security (WAVS), Orange
$81,888.40

2. Vector USA, Torrance
$92,835.63

3. Avidex Industries, LLC, Lake Forest
$105,336.00

Western Audio Visual & Security (WAVS) is a qualified firm with verified successful construction experience with over 20 cities such as El Segundo, Manhattan Beach, Hermosa Beach, Redondo Beach, Lomita, Rancho Palos Verdes, and Rolling Hills Estates. WAVS is currently listed under the City's Informal Bidding Contractor's List. They will also be required to meet all bonding and insurance standards.

Staff respectfully recommends that the City Council award the contract for the Council Chambers Visual Audio Upgrade Design/Build Project, JN 536, to Western Audio Visual & Security, in the amount of $81,888.40, and additionally:
a
.

Declare this project to be categorically exempt under the CEQA, Class 1, Section 15301(d), as rehabilitation of existing facilities.
b
.

Approve the Project Request for Proposal and Specifications. c
.

Approve the Budget Appropriation of $106,089,000 from Deferred maintenance Funds, which encompasses the $81,888.40 contract award, a 20% project contingency, and a 10% job cost.

FINANCIAL IMPACT/COST:

Requested Budget Appropriation: $106,089 Deferred Maintenance Funds

Estimated Expenditures
Design/Build Contract Award
$81,888.40
20% Contract Contingency
$16,000.00
10% Project Administration Job Cost
$8,200.00

Total
$106,088.40
ATTACHMENTS:

JN 536_CEQA_NOE.pdf
JN 536 Council Chambers AV Upgrade_RFP.pdf
JN 536_WAVS proposal.pdf

APPROVED:
___________________________________
Clint Osorio, City Manager

NOTICE OF EXEMPTION
TO:  Office of Planning & Research  County Clerk / Registrar Recorder 1400 Tenth Street ATTN: Environmental Filings Clerk Sacramento, CA 95814 12400 East Imperial Highway, Room 1101 Norwalk, CA 90650

Project Title: Council Chambers Visual Audio Upgrade Design/Build Project, JN 536

Project Location (Specific): 1700 W. 162nd St. Gardena CA 90247 – Council Chambers

Project Location (City): Gardena Location (County): Los Angeles County Description of nature, purpose and beneficiaries of project: This project will upgrade the City of Gardena Council Chamber’s video and audio equipment.

Name of public agency approving project: City of Gardena

Name of person or agency carrying out project: City of Gardena

Exempt Status: (Check One)

 Ministerial: (P.R.C. Sec. 21080[b][1]; Guidelines Sec. 15268)  Declared Emergency: (P.R.C. Sec. 21080[b][3]; Guidelines Sec. 15269[a])  Emergency Project (P.R.C. Sec. 21080[b][4]; Guidelines Sec. 15269[b][c]) X Categorical Exemption: Section 15301 Class 1, Existing Facilities Other: Guidelines Sec. 15061):
_______________________________________________________________________ Reason why project is exempt: This project consists of minor alteration of existing City of Gardena Council Chamber’s video and audio equipment.

Contact person: Jose Espinoza Telephone: 310-217-9644

If filed by applicant:

1. Attach certified document of exempting finding.

2. Has a notice of exemption been filed by the public agency approving the project?  Yes  No

Date received for filing:

CLINT OSORIO Date
Environmental Quality Officer

NOTE: Exempt from Dept. of Fish & Game Wildlife Fee in accordance with de minimis impact finding (735.5[c])

1 CITY OF GARDENA

REQUEST FOR PROPOSAL

COUNCIL CHAMBERS VISUAL AUDIO

UPGRADE DESIGN/BUILD PROJECT
City of Gardena

PUBLIC WORKS DEPARTMENT
1717 W 162nd Street
Gardena, CA 90247

2 CITY OF GARDENA

NOTICE INVITING BIDS
for

COUNCIL CHAMBERS AUDIO VISUAL UPGRADE
DESIGN/BUILD PROJECT NO. JN 536
Notice is hereby given that the City of Gardena is soliciting informal bids/quotes (Deliver, Mail, or Email) at the office of the Public Works Department Engineering, 1717 W. 162nd Street, Gardena, California OR [email protected] (Attn: Jose Espinoza), for:

PROJECT: COUNCIL CHAMBERS AUDIO VISUAL UPGRADE DESIGN/BUILD PROJECT JN 536 (1700 W. 162nd Street, Gardena CA)
BIDS DUE: Monday, August 14, 2023, at 1:00 p.m.

Any bid received after the hour stated above for any reason whatsoever, will be considered nonresponsive and disqualified. The City reserves the right to withdraw or cancel this Notice Inviting Informal Bids/Quotes at any time without prior and the City makes no representations that any contract will be awarded to any contractor responding to the notice.

The City reserves the right to reject any or all bids and to waive any informality or irregularity in any bid received and to be the sole judge of the merits of the respective bids received. The award, if made, will be made to the lowest responsive responsible bidder.

Any bid received after the hour stated above for any reason whatsoever, will not be considered for any purpose but will be returned unopened to the bidder.

Bids are required for the entire work as described below:

Seeking responsive bids from qualified contractors to design/engineer, verify, procure, inst all, configure, commission, provide training on and warrant the audiovisual systems for the City of Gardena Council Chambers. The project is an upgrade of the existing audio and video system and related components.

ENGINEER’S ESTIMATE: $78 ,000.00

The time of completion of contract shall be 30 working days as defined in the latest Standard Specifications for Public Works (“Greenbook”). Liquidated Damages, as defined in Section 6 -9, shall be $250 per each consecutive calendar day.

Each bidder must submit a proposal to the City, c/o Jose Espinoza in accordance with the Plans and Specifications.

The successful bidder will be required to furnish a faithful performance bond in the amount of 100 percent of the contract price, and a payment bond in the amount of 100 percent of the contract price, both in a form satisfactory to the City Attorney.

The contractor shall at the time of award possess a valid State of California License, License Class See Standard Specification Section “Qualification and Personnel” or equivalent. 3 Pursuant to Public Contract Code Section 22300, the Contractor may, at Contractor's sole cost and expense, substitute securities equivalent to any monies withheld by the City to insured performance under the contract unless applicable federal regulations or policies do not allow such substitution. Such security shall be deposited with the City, or a state or federally chartered bank as escrow agent, who shall pay such monies to the Contractor upon satisfactory completion of the Contract. The Contractor shall be the beneficial owner of any security substituted for monies withheld and shall receive any accrued interest thereon. Securities eligible for investment shall include those listed in Government Code Section 16430 or bank or savings and loan certificates of deposit. No such substitution shall be accepted until the escrow agreement, letter of credit, form of security and any other document related to said substitution is reviewed and found acceptable by the City Attorney.

Bidders are advised that this Project is a public work for purposes of the California Labor Code, which requires payment of prevailing wages. Accordingly, the bidder awarded the Contract and all subcontractors shall be required to pay not less than the prevailing rate of per diem wages, as determined by the Director of the California Department of Industrial Relations, and otherwise comply with the provisions of Section 1770 et seq. of the California Labor Code, California Code of Regulations, Title 8, Section 16000 et seq., and any other applicable laws, rules and regulations adopted with respect thereto (“California Prevailing Wage Laws”).

Attention is directed to the provisions of Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by Contractor or any Subcontractor under it.

Contractor and any Subcontractor under if shall comply with the requirements of said sections in the employment of apprentices.

The Contractor is prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Section 1777.1 or 1777.7 of the Labor Code.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) in a format prescribed by the Labor Commissioner no less than monthly.

As of January 1, 2016, the requirement to furnish electronic certified payroll records to the Labor Commissioner will apply to all public works projects, whether new or ongoing. City may require a copy of the electronic certified payroll records submitted to the DIR at anytime.

Exceptions: The Labor Commissioner may (but is not required to) excuse contractors and subcontractors from furnishing electronic certified payroll records to the Labor Commissioner on a project that is under the jurisdiction of one of the four legacy DIR -approved labor compliance programs (Caltrans, City of Los Angeles, Los Angeles Unified School District, and County of Sacramento) or that is covered by a qualifying project labor agreement.

These requirements will apply to all public works projects that are subject to the prevailing wage requirements of the Labor Code without regard to funding source.

The State General Prevailing Wage Determination is as established by the California Department of Industrial Relations (available at http://www.dir.ca.gov/DLSR/PWD/index.htm ).
4 Skilled and Trained Workforce: This project is subject to Skilled and Trained Workforce Requirements per Sections 2600 through 2603 of the Public Contract Code.

Award of Contract: The following are conditions to the award of the contract:

I. E ach contractor and subcontractor listed on the bid must be registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. subject to the limited exceptions set forth in Labor Code Section 1771.1(a) (regarding the submission of a bid as authorized by Business & Professions Code Section 7029.1 or Public Contract Code Section 10164 or 20103.5 provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract was awarded): and II. N o contractor or subcontractor may be awarded this contract unless the contractor and each subcontractor listed on the bid is registered with the Department of Industrial Relations pursuant to Section 17265.5.

Any questions regarding this bid package may be referred to Jose Espinoza, Public Works Engineering Division at 310.217.9644 ([email protected] ).

5 TABLE OF CONTENTS

Title Page…………………………………………………………………… 1
Notice Inviting Bids……………………………………………………....... 2 Project Location Map………………………………………………………. 6
Standard Specifications………………………………………………….… 7 Required Documents………………………………………………….….... 13

ATTACHMENT “A” - BID PROPOSAL
(To Be Submitted with Proposal) …………………………………………. BP-1 Bid Schedule………………………………………………………………... BP-2
Acknowledgement of Addenda………………………………………….… BP-4 Non-Collusion Affidavit………...…………………………………………... BP-5 Declaration of Eligibility to Contract…….………………………………... BP-6 Designation of Subcontractors...……………………………………...…... BP-7 Construction Project Reference…………….……………………...……... BP-8 Certificate of Non-Discrimination by Contractors……………………...… BP-9 Certification Regarding Debarment………………………………………. BP-10

ATTACHMENT “B” - Public Works Contract Document
(To be Submitted after award).………………………………………….. CD-1 Contract…………………………………………………………………….. CD-2
Faithful Performance…………………………………………………….... CD-16 Payment Bond……………………………………………………………... CD-18
Workers Compensation Insurance Certificate………………………….. CD-20

ATTACHMENT “C” - Council Chamber As-Built Plans………….…….. 19 Sheets

6 7

COUNCIL CHAMBERS AUDIO VISUAL UPGRADE
DESIGN/BUILD PROJECT NO. JN 536

STANDARD SPECIFICATIONS

SCOPE OF WORK
The Contractor shall perform the services described in the Scope of Work at the Council Chambers, located at 1717 W 162nd Street, Gardena, CA 90247 during the city’s business hours (8:00am – 5:00pm PST). The Contractor shall report to the Council Chambers on a date that is agreed upon between the Contractor and the City of Gardena’s Public Works Coordinator.

General

1. Seeking responsive bids from qualified contractors to design/engineer, verify, procure, install, configure, commission, provide training on and warrant the audiovisual systems for the City of Gardena Council Chambers. The project is an upgrade of the existing audio and video system and related components.

2. All existing AV equipment is to be replaced with AV Contractor -Furnished AV Contractor- Installed (CFCI) equipment. Any existing conduit(s) and wiring(s) may be reused if compatible with new equipment.

3. The integrator will be responsible for the engineering and provisioning of a completely operational integrated system according to the functional descriptions prescribed within this specification.

4. The Scope of Work shall include, but is not limited to:
a. Supply of all equipment described herein;
b. Delivery of all equipment to site;
c. Installation, termination, programming and commissioning of new AV system; d. Provision of all necessary tools, installation equipment and support structures during the installation;
e. All supplementary design work as required to adapt the designs documented herein to the site conditions and to configure the equipment to perform as required;
f. Submittals of documentation as required herein;
g. Testing, alignment and demonstration of equipment and Systems; h. Delivery of the work described in this specification shall include, but not be limited to, the following Basic Services:
8 i. Design and Engineering: All system engineering necessary to develop the new AV System. Design and Engineering shall include verification, coordination, and preparation of all necessary conduit routes and risers, structural backing and mounting points, hardware drawings, s ystem diagrams, schedules and lists.
ii. Assembly: The integrator shall procure and assemble all hardware and equipment.
iii. Software Programming: The integrator shall perform all required software setup, configuration, and programming required to develop a complete, functioning AV system in accordance with this specification, including all control logic and touch panel graphical interface. iv. Installation:

1. The integrator shall furnish and install all required equipment, structural support infrastructure, inter -rack and intra-rack cable, wiring of equipment, connectors, plates, and other material at the project site per the approved design.

2. All conduits and structural support needed to accomplish a clean and aesthetically pleasing installation will be the responsibilit y of the integrator.
a. All exposed conduit paths must be approved by the
Owners prior to permanently securing to infrastructure. b. All exposed conduit installed must be painted to match the infrastructure that it is installed on.
v. Training: The Integrator shall provide a full system training to the Owner’s staff.

Conditions

1. The work shall be deemed substantially complete when it is fully functional, ready for operation by the Owner and has been tested and commissioned. The work shall be deemed 100 percent complete when all deficiencies are rectified, the close out documentation has been provided to the Owner.

2. Acceptance of Systems design and performance shall be at the sole discretion of the Owner.

3. The AV Systems Contractor shall closely coordinate with the Consultant regarding any element of the AV Systems that may have visual impact in the public or performance spaces.

4. The standards for quality of supply and installation shall be as stated herein and 9 consistent with the current AVIXA® Standards, to the satisfaction of the Owner.

5. The AV Systems Contractor shall coordinate with the Owner regarding the installation of the conduit, raceway and back boxes to ensure it meets the needs of the Systems specified herein.

Additional Out of Scope Work

1. The AV Systems Contractor must receive written authorization to proceed with any work outside the fixed price contract(s). Should the AV Systems Contractor choose to proceed without written authorization he does so at his own risk.

2. The AV Systems Contractor shall advise the Owner of any extra work that is required to allow fixed price contract Work to proceed. This shall be done with adequate warning to allow arrangements to be made so that work is not delayed.

Permits, Codes and Regulations

1. All Work, methods, and materials must comply with all laws, statutes, ordinances, codes, and regulations of the jurisdictions that pertain to the site, including those pertaining to seismic and fire performance, worker safety and hearing protection.

Project Schedule

2. The AV Systems Contractor is responsible for completing the installation according to identified schedule milestones.

3. The AV Systems Contractor is to provide the necessary number of qualified personnel at such times as meet the above requirement.

4. After the scheduled finish of the Work, access to the site will be at the discretion of the Owner.

Qualifications and Personnel

1. Bidders shall maintain permanent fabrication, service and support facilities within (75) miles of the Project site.

2. Bidders must be trained, certified and in good standing with the manufacturers of the AV hardware and software in the design. Using 3rd party companies, to configure, program or install equipment due to the Bidder’s lack of training or certification for the specified equipment manufacturer is not acceptable without written approval by the Owner.
10 3. Bidders must hold an AVIXA® CTS certification at a minimum.

4. All certifications must be submitted for review as part of the bid package.

Documentation

1. The AV Contractor is responsible for developing completely original CAD or equivalent single-line system diagrams, showing the engineered configuration and system architecture of the AV System, including all equipment components.

2. Shop drawings for special equipment, including fabrication and installation requirements.

3. The AV Contractor will provide a detailed Equipment List that lists all equipment, power components, piece -parts, and other accessories with the manufacturer and model names. Each device on the list shall have a reference to the drawing code for the device (i.e. NSW-01 or VSW-01).

Closing Documentation
Upon completion of the project, the integrator shall provide the following documentation to the Owner:

1. Installed System: The integrator shall provide a complete set of as -built AV systems diagrams in hard-copy and electronic format (AutoCAD or equivalent and PDF). These drawings shall identify all AV system equipment components provided by the integrator and the final system configuration at the time of system handover to the Owner and shall also clearly identify any OFE equipment in the system.

2. Control System Submittals: Upon completion of the project, the integrator shall provide the final software programming code, program source code and any audio DSP files.

Warranty
The integrator will provide the following warranties:

1. Basic Warranty:
a. The Basic warranty coverage shall include all custom designed equipment and the overall AV systems installation. The Basic warranty will cover any issues with the new system due to workmanship and span over the period of 90 days. i. Issues found during a service call that are found not to be workmanship related will be subject to a service charge on a time and materials basis. 11 b. Within the period of the Basic Warranty coverage, individual manufacturers’ equipment warranties shall apply to all purchased equipment. c. Phone Response time for Basic Warranty service work shall be no longer than (8) business hours.
d. On-site response time for Basic Warranty work shall be no longer than (2) days from the time of request-for-service is submitted to the integrator by the Owner.

2. Premium Warranty Option:
a. The Integrator shall propose to the Owner the offer of Premium Warranty coverage in lieu of the Basic Warranty for the AV system as an added option on their bid. The Integrator shall list the costs associated for annual warranty coverage.
b. Individual manufacturer equipment warranties shall apply to all purchased equipment.
c. ALL services (phone response, on- site service, etc.) will be covered under Premium Warranty coverage.
d. Any defective equipment out of warranty is the responsibility of the Owner. e. Phone Response time for Premium Warranty service work shall be no longer than (4) hours.
f. On-site response time for Premium Warranty work will be no longer than Next Day.

AV System
For the purpose of this systems specification, the main space will be referred to as the Council Chambers and the AV control room shall be referred to as the Booth.

1. Audio
a. Equipment as follows:
i. Furnish and install one (1) 24” Gooseneck Microphone, Cardiod (Podium) – Model: MX424/C.
ii. Furnish and install twelve (12) 18" Desktop Gooseneck Microphone with Logic Buttons, Cardioid – Model: MX418D/C.
iii. Furnish and install one (1) Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB – Model: TesiraFORTÉ AVB VT. iv. Furnish and install one (1) Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB – Model: TesiraFORTÉ AVB CI. v. Furnish and install one (1) 5- port expansion device with AVB to Dante 12 Bridging – Model: TesiraCONNECT TC-5D.
vi. Furnish and install one (1) PoE AVB/USB expander with Bluetooth® wireless technology – Model: Tesira EX-UBT.
vii. Furnish and install eight (8) 6.5” High Efficiency Coaxial In- Ceiling Loudspeaker w/ HF compression driver. 8 Ohm or 70V/100V operation, white – Model: DX-IC6-W.
viii. Furnish and install two (2) 4 channel, 60W half -rack amplifier with mounting bracket. – Model: AMP-A460H.
ix. Furnish and install one (1) Custom control software for Tesira systems (Included in DSP Programming) – Model: Canvas.
x. Furnish and install two (2) PoE controller with 16 logic GPIO (Mute Control of ALL Desktop Mics from Canvas Interface) – Model: Tesira EX-LOGIC.
xi. Furnish and install one (1) Touch sensitive switch and RGB Halo ring combination designed for remote switching from DSP (Mayor Mas ter Mute Button) – Model: TS003.
xii. Furnish and install five (5) Decora- Style Active Loudspeaker - Black - User Level Adjust (Dais Positions) – Model: DB-PSP1.
xiii. Furnish and install five (5) 24 Vdc Switching Power Supply, North American AC Plug, 500 mA, dc Plug – Model: PS-24AS.
xiv. Furnish and install five (5) Desktop Enclosures, black – Model: DC-1B. xv. Furnish and install one (1) iDSP Advanced Level III Stationary RF System (216 MHz) – Model: LS-58-216.
xvi. Furnish and install one (1) Output Plate for Rack – Custom. xvii. Furnish and install one (1) 1:5 Balanced & Unbalanced Stereo Audio Distribution Amplifier – Model: VM-50AN.
xviii. Furnish and install one (1) Rack Mount Kit – Model: RK-1.

2. Camera
a. Equipment as follows:
i. Furnish and install four (4) 30x Optical Zoom 4K, IP PTZ Video Camera; Black– Model: VC-A61PB.
ii. Furnish and install four (4) Wall Mount for PTZ Video Cameras, Black - Model: VC-WM12B.
iii. Furnish and install one (1) IP Camera Controller with Joystick - Model:

VS-KB30.
iv. Furnish and install one (1) ATEM Television Studio HD8 - Model:

SWATEMTVSTA/HD08.
v. Furnish and install two (2) Mini Converter UpDownCross HD (Presentation Feed to Switcher, SDI to HDMI for Streaming Feed) - 13 Model: CONVMUDCSTD/HD.
vi. Furnish and install one (1) Mini Converter SDI Distribution 4K - Model:

CONVMSDIDA4K.
vii. Furnish and install one (1) 43IN COMMERCIAL 4K UHD LED LCD DISPLAY 350 NIT (Multiview) - Model: QB43B.
viii. Furnish and install one (1) Medium Fusion® Micro- Adjustable Tilt Wall Mount - Model: MTM1U.
ix. Furnish and install one (1) Dual 7" 3 RU Rackmount 3G-SDI/HDMI LCD Monitor - Model: D71.
x. Furnish and install one (1) Ethernet Switch - 16 Ports - 2 Layer Supported - 456.80 W Power Consumption - 380 W PoE Budget - Model: GS516UP-100NAS.

3. Miscellaneous Materials
a. Furnish and utilize Cable & Connectors.
b. Furnish and install Hardware & Accessories.
c. Furnish and install Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.)

BUSINESS LICENSE REQUIREMENT
Contractors must obtain the pertinent business license and permits required by the City. For more information regarding obtaining a business license, please call (310) 217-9518.

REQUIRED DOCUMENTS
Contractor shall include the following documents with their quotation package.

1. ATTACHMENT A - Bid Proposal

2. ATTACHMENT B - Gardena Public Works Contract (To be submitted after award)

REFERENCES

1. Council Chamber As-Built Plans

BP-1

ATTACHMENT “A”- BID PROPOSAL (BP)

COUNCIL CHAMBERS VISUAL AUDIO

UPGRADE DESIGN/BUILD PROJECT

PROJECT NO. JN 536

C ontractor:

Address:

Phone:

Fax:

License No.:

D.I.R. No.

Email:

To Be Submitted

WITH

Bid Package

BP-2

BID PROPOSAL

PROJECT NO. JN 536_

BID SCHEDULE

The undersigned, having examined the proposed Contract Documents titled:

COUNCIL CHAMBERS AUDIO VISUAL UPGRADE
DESIGN/BUILD PROJECT NO. JN 536

and having visited the site and examined the conditions affecting the work, hereby proposes and agrees to furnish all labor, materials, equipment, and appliances, and to perform operations necessary to complete the work as required by said proposed Contract Documents and itemized bid schedule below. All work shall be completed within (30 ) Working Days from the date the Notice of Proceed is issued by the Engineer.

Item
No.

Item Description

Unit
Approx.

Quantity
Unit Price in
Figures

Item Total

1 Design/Build City Council
Chambers Audio Visual
Upgrade per Specifications/RFP

L.S.

1 $

TOTAL CONTRACT BID:

(Figures) $

(Words) ______

* In case of error in extension of price into the t otal pri ce column, t he unit price will govern.

All work required and show n on the construction plans and this specification for which no price or item is listed on this proposal, it shall be understood that such work , equipment, labor, tools and materials shall be provided w ithout extra charge, allowance or direct payment of a ny kind. Payment for performing such work or furnishing such equipment, labor, tools and materials shall be included in the above lump sum or unit bid prices and no additional compensation will paid therefor.

If the City determines that any of the unit bi d prices are significantly unbalanced to the potential detriment of the City, the bid will be replaced as non-responsive.

In case of any discrepancy between the words and the figures, the words shall p revail. If the unit price and the total amount for an y item a re not in agreement, the unit price alone shall be considered to represent the bidder’s intention and all totals will be corrected to conform thereto.

BP-3

BID SCHEDULE (Continued)

Attached hereto is cash, a certified check, a cashier's check, or a bidder's bond in the amount of _______________________________________________________________________Dollar s, said amount being not less than 10 percent o f the amount bid. Pursuant to Publ ic Contract Code Sections 20172 and 20174, it is agreed a portion equal to the difference bet ween the low bid and second low bid shall be retained as a bid bond forfeiture by the City if the undersigned fails or refuses t o exe cute the Contr act and furnish th e required bonds and certificates of insurance within the time provided.

Name of Bidder

Signature of Bidder
BP-4

BID PROPSOAL

PROJECT NO. JN 536_

ACKNOWLEDGEMENT OF ADDENDA RECEIVED

The Bidder shall acknowledge the receipt of addenda by number and date each addendum received.

Addenda will be issued only through e-mail. An Addendum must be acknowledged above by a bidder in its submitted form of Proposal.

If an addendum or addenda has been issued by the City and not noted above as being received by the Bidder, the Bid Proposal may be rejected.

____________________________________ _____________________________ Bidder’s Signature Date

BID PROPOSAL

PROJECT NO. JN 536_
BP-5

NON-COLLUSION AFFIDAVIT
(To be executed by Bidder and submitted with Bid)

State of California

County of Los Angeles

being first duly sworn, deposes and
says that he or she is of
the party making the foregoing bid, that the bid is not made in th e interest of, or on the behalf of, any undisclosed pers on, partne rship, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communicat ion, or conference with anyone to fix the bid price of the bidder or any o ther bidd er, or to fix any overhead, pro fit, or c ost element of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all state ments contained in the bid are t rue; and, further, that the bidder has not, direc tly or indirec tly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, a nd will not pa y fee to any cor poration, or age nt thereof to effectuate a collusive or sham bid.

NAME OF BIDDER

SIGNATURE OF BIDDER

ADDRESS OF BIDDER

CITY STATE ZIP

ALL SIGNATURES MUST BE WITNESSED BY NOTARY
(attach appropriate jurats)

BID PROPOSAL

PROJECT NO. JN 536_

BP-6

DECLARATION OF ELIGIBILITY TO CONTRACT
[Labor Code Section 1777.1; Public Contract Code Section 6109]

The undersigned, a duly authorized representative of the contractor, certifies and declares that:

1. The undersigned contractor is aware of Sections 1777.1 and 1777.7 of the California Labor Code, which prohibit a contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time.

2. The undersigned contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of Sections 1771.1 or 1777.7 of th e California Labor Code or any other provision of law.

3. The undersigned contractor is aware of California Public Contract Code Section 6109, which states:

“(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a contractor from performing work on a public works project with a subcontractor who is i neligible to perform work on the public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code.”

“(b) Any cont ract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debar red subcontractor may not receive any public money for performing work as a subcon tractor on a public w orks contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the pro ject shall be returned to the awarding body. The contractor shall be responsible f or the payment of wages to wor kers of a debarred subcontractor who has been allowed to work on the project.”

4. The undersigned contractor has investigated the eligibility of each and every subcontractor the undersigned contractor intends to use on this public works projec t, and has determined that none of them are ineligible to perform work as a su bcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771 .1 or 1777.7 of the Labor Code, or any other provision of law.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this ______ day of _________, 20 _ , at _________ _______ ________ (place of execution),
California__________.

Signature: ____________________________ Name: _________________________________

Title: ________________________________ Company: ______________________________

BID PROPOSAL

PROJECT NO. JN 536_
BP-7

DESIGNATION OF SUBCONTRACTORS

In compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100- 4113 of the Public Contract Code of the State of California, and any amendments thereto, each bidder s hall set forth below the name and locatio n of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the cons truction of the work or imp rovement in an amount in excess of one -half (1/2) of one percent (1%) of the prime con tractor's total bid, and shall f urther set forth the portion of the work which will be done by each subcontractor. Only one subcont ractor for each such portion shall be listed.

If the contractor fails to specify a subcontractor for any portion of the wor k to be perf ormed under the contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitt ed to subcont ract that por tion of the work except under the conditions hereinafter set forth.

Subletting or subcontracting of any portion of the work to which subcontractor was designated in the original bid shall only be permitted in cases of public emergency or ne cessity, and then only after a finding reduced to writing as a public record of the legislative body of the City .

Portion
of Work
% Subcontractor's Name & Address
Type of
Work
State
License
Number Class
D.I.R.

Number

Not more than _____%.

BP-8

BID PROPOSAL

PROJECT NO. JN 536_

CONSTRUCTION PROJECT REFERENCE

In order to more fully evaluate your background and experience for the project herein proposed, please submit a list of Public Works and/or similar construction projects completed or in progress within the last th ree (3) year s. Failure to provide this information may constitute grounds for rejection of your bid as non-responsive.

Number of years as a contractor in construction work of this type:

Three projects of this type recently completed:

1. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

2. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

3. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

NOTE: If requested b y the City, the bidder s hall furnis h a certified fi nancial statement, references, and other information sufficiently comprehensive to permit an appraisal of hi s current financial condition.

Bidder's Signature
BP-9

BID PROPOSAL

PROJECT NO. JN 536_

CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS

As suppliers of goods or services to the Ci ty, the firm listed below certifies t hat it does n ot discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all ap plicable federal, state, and local directives, and executive orders regarding non -discrimination in employmen t; and that i t agrees to pursue posi tively and aggressively the principle of equal opportunity in employment.

We agree specifically:

1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels.

2. To communicat e this polic y to all persons concerned, including all company employees, outside recruiting services, especially t hose se rving minorit y communities, and to the minority communities at large.

3. To take affirmative steps to hire minority employees within the company.

FIRM

TITLE OF PERSON SIGNING

SIGNATURE

DATE

Please include any additional information available r egarding equal opportunity employment programs now in effect within your company:

BP-10

BID PROPOSAL

PROJECT NO. JN 536_

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS

(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE)

The Contractor shal l not perform Wor k with any S ubcontractor that ha s been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or St ate law providing for the debarment of contractors from public works. The Contractor and Subcontractors shall not be debarred or suspended throughout t he duration of the Contrac t pursuant to Labor Code Section 1777.1 or any other feder al or State law prov iding for the debarment of contractors from public works. If the Contractor or any Subcontractor becom es debarred or suspended during the duration of t he Project, the Contractor shall immediately notify the City.

1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:

a. Are not presently debarred, s uspended, proposed for debarment, declared ineligible, or voluntarily excluded fro m covered transactions by any Fed eral department or agency;

b. Have not within a 5-year period preceding this proposal been convicted of or had a civil judgment rendered agains t them for commis sion of fraud or a criminal offe nse in connection with obt aining, attempting to obtain, or performing a public (Feder al, State or local) transaction or contract under a public transaction; violat ion of Federal or State antitrust s tatutes o r commission of e mbezzlement, theft, forgery, brib ery, falsification or destruction of records, making false statement, or receiving stolen property;

c. Are not presently indicted for or othe rwise criminally or civ illy charged by a governmental entity (Federal, State or loca l) with comm ission of any of the offenses enumerated in paragraph 1b of this certification; and

d. H ave not within a 5 -year period preceding this appl ication/proposal had one or more public transac tions (Federal, State or local) ter minated for cause or default.

2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective par ticipant shall a ttach an explanation to this proposal.

Signature: ____________________________ Name: _________________________________

Title: ________________________________ Company: ______________________________

BP-11

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(Continued)

INSTRUCTIONS FOR CERTIFICATION

1. By s igning and submittin g this proposal, the prospective primary participant is providing the certification set out below.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. T he prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or expla nation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a cert ification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this cla use is a material representation of fact upon which reliance was placed when the department or agency determine d to enter into th is transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certifi cation, in addition to other remedies available t o the Federal Government, the depa rtment or agency may terminate this transaction for cause or default.

4. The prospectiv e primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any ti me the prospective primary participant learns that its certificat ion was erroneous w hen submitted or has become err oneous by reason of chang ed circumstances.

5. The terms "covered transaction," "debar red," "su spended," "inelig ible," "lowe r tier covered transaction," "participant," "person," "primary covered transaction," " principal," "propos al," and "voluntarily excluded ," a s used in this clause , have the meanings set out in the Definitions and Coverage sections of the rules implementing E xecutive Order 12549 . You may contact the department or agency to which this proposa l is submitted for assistance in obtaining a copy of t hose regulations (13 CFR Part 145).

6. The pr ospective primary participant agrees by submi tting this propos al that, sho uld the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier c overed transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary participant further agrees by submitting this proposal that it will include t he clause titled "Certification Regarding Deb arment, Suspensio n, Ineligibility and Voluntary E xclusion-- Lower Tier Cover ed Transactions," provided by the depar tment or agency ent ering into this cov ered transaction, without modification, in all lower tier c overed transactions and in all solic itations for lower tier covered transactions.

8. A participant in a covered transaction may r ely upon a certification of a pr ospective participan t in a lower tier covered transact ion that it is not de barred, suspended, ine ligible, or voluntarily excluded from the cov ered transaction, unless it knows that the certif ication is erroneous. A particip ant may decide the method and fr equency by which it determines the ine ligibility of it s principals. Each participant may, but is not required to, check the Nonprocurement List.

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed tha t which is no rmally possessed by a prudent person in the ordinary course of business dealings.

10. Except for tr ansactions authoriz ed under paragraph 6 of these i nstructions, if a partici pant in a covered transactio n knowingly enters into a lower tier co vered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.

BP-12

CD-1

ATTACHMENT “B” –

PUBLIC WORKS CONTRACT

PROJECT NO. JN 536

To Be Submitted

AFTER

Award

CD-2

CONTRACT
PROJECT NO. JN 536

THIS CONTRACT is made and entered by and between THE CITY OF GARDENA, a municipal corporation (“City”) and (hereinafter "Contractor").

It is agreed by and between the parties that:

1. WORK

1.1 Contractor agrees to perform the following work for the City of Gardena as shown on the attached Notice of Inviting Informal Bids and submitted bid for:

PROJECT: COUNCIL CHAMBERS VISUAL AUDIO UPGRADE DESIGN/BUILD (1717 W. 162ND STREET, GARDENA CA 90247)

1.2 Should City, at any time during the progress of the Work, request any alterations, deviations, additions or omissions, it shall be at liberty to do so, and the same shall in no way affect or make void the Contract, but will be added to, or deducted from, the amount of the Contract price, as the case may be, by a fair and reasonable valuation.

1.3 The Standard Specifications for Public Works Construction (“Greenbook”) shall be the Standard Specifications of the City. Unless otherwise indicated, the latest edition, including supplements, of the Greenbook shall apply.

2. SCHEDULE

2.1 Contractor shall commence and diligently pursue the Project to completion in Fifteen (15) working days, except as such time may be extended in writing by City.

2.2 If the Work called for under the Contract is not completed before the date specified , damage will be sustained by City and it will be impracticable to determine the actual damage which City will sustain in the event of such delay. Therefore, it is agreed that Contractor shall pay to City $ 250 per day for each and every working day's delay beyond the completion date. In the case the damages are not paid, Contractor agrees that City may deduct the amount from any money due or that may become due Contractor under the Contract. Compliance with the Greenbook is not required for liquidated damages to be assessed.

3. CONTRACT PRICE

3.1 City shall pay to Contractor as full consideration for the performance of the Work, the total sum of and 00/00 dollars ($ ).

4. PAYMENTS

4.1 If Contractor desires a progress payment, he shall invoice City for the amount of work satisfactorily completed and inspected as of the closure date. The invoice shall be delivered to the City Engineer. All requests for payment shall be accompanied by the CD-3

appropriate conditional waiver and releases in the form set forth in Civil Code section 3262. A five percent (5%) retention shall be retained on all payments. In the event of any claims, amounts determined by the City Engineer to be adequate to cover s uch claims shall be withheld from the retention payment until resolution of the claims.

4.2 Payment requests that are determined to be improper shall be returned to Contractor with written explanation within 7 days after receipt. The number of days available to make payment without incurring interest shall be reduced by the number of days by which City exceeds the 7-day return requirement.

4.3 Within 60 days of the date of completion and acceptance of the Work, City will pay to Contractor the amount remaining after appropriate modifications are made for change orders, liquidated damages, or any other of the provisions of which, by the terms hereof, City is or may be authorized or required to reserve or retain funds. Any moneys withheld beyond the allowable amount or prescribed time will accrue interest at a rate of two percent per month until such time that said moneys are released to Contractor, at which time withheld moneys and accrued interest shall be dispensed. In the event of a dispute between City and Contractor, City may withhold from the final payment an amount not to exceed 150 percent of the disputed amount.

4.4 In the event there is any claim specifically excluded by Contractor from the operation of any release, there shall be retained by City an amount not to exceed the amount of the disputed claim. In the event of a dispute after completion of the Project, City may withhold an amount not to exceed 150 percent of the disputed amount.

4.5 No claim shall be made or be filed and neither City, nor any of its elected or appointed officers, employees, agents, or volunteers shall be liable, or held to pay any money, except as specifically provided in the Contract. The acceptance by Contractor of the final payment when no securities or certificates of deposit have been deposited in escrow or with City, or his acceptance from the escrow agent or City of the securities or certificates of deposit substituted for the retention, whichever is later, shall operate as, and shall be, a release to City, and its elected and appointed officers, employees, agents, and volunteers, from all claims and liability to Contractor for anything done or furnished for, or relating to, the Project or for any act or neglect of City or of any person relating to or affecting the Project, except claims previously made as provided for and in accordance with the provisions of the General Conditions and pending at the time of acceptance of final payment or of the securities or certificates of deposit, or the claim against City for the remainder, if any there be, of the amounts kept or retained due to unpaid claims.

5. LEGAL REQUIREMENTS

State Requirements

5.1 Contractor, its agents and employees shall be bound by and shall comply with all applicable federal, state and local laws regardless of whether enumerated herein.

5.2 This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. All contractors and subcontractors must furnish electronic CD-4

certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) in a format prescribed by the Labor Commissioiner no less than monthly. The State General Prevailing Wage Determination is as established by the California Department of Industrial Relation (available at http://www.dir.ca.gov/DLSR/PWD/index.htm).

Exceptions: The Labor Commissioner may (but is not required to) excuse contractors and subcontractors from furnishing electronic certified payroll records to the labor Commissioner on a project that is under the jurisdiction of one of the four legacy DIR - approved labor compliance programs (Caltrans, City of Los Angeles, Los Angeles Unified School District, and County of Sacramento) or that is covered by a qualifying project labor agreement.

A. AWARD OF CONTRACT: The following are conditions to the award of the contract:
i. Each contractor and subcontractor listed on the bid must be registered with the Department of Industrial Relation pursuant to Labor Code Section 1725.5 subject to the limited exceptions set forth in Labor Code Section 1771.1(a) (regarding the submission of a bid as authorized by Business & Profession Code Section 7029.1 or Public Contract Code Section 10164 or 20103.5 provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded): and

ii. No contractor or subcontractor may be awarded this contract unless the contractor and each subcontractor listed on the bid is registered with the Department of Industrial Relations pursuant to Section 1725.5.

Similarly, failure to comply with the registration requirements of Labor Code Section 1725.5, will disqualify a bidder or proposer.

These requirements will apply to all public works projects that are subject to the prevailing wage requirements of the Labor Code without regard to funding source.

5.3 In accordance with the requirements of the California Prevailing Wage Laws, Contractor and each Subcontractor shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time, and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by it in connection with the work done under the Contract. The payroll records shall be certified and made available for inspection at all reasonable hours in accordance with the California Prevailing Wage Laws. Contractor shall be subject to, and fully comply with, all California Prevailing Wage Laws, including, but not limited to, those pertaining to the maintenance and inspection of certified payroll records.

5.4 Pursuant to California Labor Code section 1810 et seq., eight (8) hours labor constitutes a legal day's work. Contractor shall forfeit as a penalty to City the sum of CD-5

$25.00 for each worker employed in the execution of the Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week, unless such worker receives compensation for all hours worked in excess of these hours at a rate of at least one and one- half times the basic rate of pay. (Labor Code § 1813.) City may withhold from any monies payable on account of work performed by Contractor or subcontractor, such sums as may administratively be determined to be necessary to satisfy any liabilities of such Contractor or subcontractor, for unpaid wages and liquidated damages as provided for herein.

5.5 Contractor, and any subcontractor under Contractor, shall pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the Contract. (Labor Code § 1774.) Copies of the determination of the Director of the Department of Industrial Relations of the rate of per diem wages for each craft, classification or type of worker needed to execute the Contract are on file in, and available at, the office of City. (Labor Code § 1773.2.) When any craft or classification is omitted from the general prevailing wage determinations, Contractor shall pay the wage rate of the craft or classification most closely related to the omitted classification.

A copy of the prevailing rate per diem wages for cash craft or type of workman needed to execute any contract which may be awarded by City, may be requested by contacting the State Board of Equalization at (800) 400-7115.

5.6 Contractor shall post a copy of the prevailing rates at the work site(s), for the duration of the Work. (Labor Code § 1773.2.)

5.7 Contractor shall comply with all provisions of Labor Code section 1775. In accordance with Labor Code section 1775, Contractor shall forfeit as a penalty to City not more than $50.00 for each worker employed in the execution of the Contract by Contractor or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates. Contractor shall also pay the difference betwee n the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate.

5.8 Nothing in this Contract shall prevent Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor shall have responsibility for compliance with California Labor Code Section 1777.5 and 1777.6 for all apprenticeable occupations. These sections require that Contractor and subcontractors shall submit contract award information to the applicable joint apprenticeship committee, shall employ apprentices in apprenticeable occupations, shall contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Board and that Contractors and subcontractors shall not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices as defined in Labor Code Section 3077, who are in training under apprenticeship standards and who have written apprentice agreements will be employed in apprenticeable occupations.

5.9 Contractor warrants full compliance with all applicable Federal and C alifornia employment laws, including, but not limited to, the Immigration Reform and Control Act CD-6

of 1986 (P.L. 99-603). Contractor shall obtain from all covered employees performing services hereunder, all verification and other documentation of employment eligibility status required by federal statutes and regulations as they currently exist and as they may be hereafter amended. Contractor shall retain such documentation for all covered employees for the period prescribed by law. Contractor shall indemnify, defend, and hold harmless, City, its elected and appointed officers, employees, agents and volunteers from employer sanctions and any other liability which may be assessed against City in connection with any alleged violation of federal or state statutes or regulations pertaining.

5.10 Neither Contractor, nor any subcontractor under Contractor, shall discriminate in the employment of persons, including apprentices, because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, sexual orientation or age of such person, except as provided in Sections 12940 and 12941 of the Government Code. Contractor shall have responsibility for compliance with this section. (Gov. Code §§ 12940, 12941.)

5.11 Contractor and all subcontractors shall, at Contractor and subcontractor's sole expense, obtain and maintain all necessary licenses for the Work, including but not limited to a valid business license, and give all necessary notices and pay all fees and taxes required by law.

5.12 Contractor shall be responsible f or obtaining at its own expense, all construction permits and licenses required by the City , including for any subcontracting firm engaged in construction/installation for this Project.

5.13 In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties. (Gov.

Code § 4552; Pub. Con. Code § 7103.5.)

5.14 Subcontractors who are ineligible pursuant to Labor Code sections 1777.1 and 1777.7 are ineligible to perform work under this Contract.

5.15 This project is subject to Skilled and Trained Workforce Requirements per Sections 2600 through 2603 of the Public Contract Code.

6. INDEPENDENT CONTRACTOR

Contractor is and shall at all times remain as to City a wholly -independent contractor.

Neither City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor’s officers, employees, servants, agents or CD-7

subcontractors, except as set forth in the Contract Documents. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors, are in any manner officers, employees, agents or subcontractors of City.

7. INDEMNIFICATION

7.1 To the fullest extent permitted by law, Contractor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Gardena and its respective elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, er ror, or omission of Contractor or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the work performed under the Contract, or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision.

7.2 This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence.

7.3 This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law.

7.4 Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.

7.5 The prevailing party shall pay for reasonable attorney fees and costs incurred in relation to this indemnification provision.

7.6 Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b) the contracting public agency’s active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b).

7.7 This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees.

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7.8 Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.

Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees.

7.9 In the event there is more than one person or entity named in the Agreement as the Contractor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several.

8. QUALITY ASSURANCE

8.1 All materials furnished and all Work done under the Project shall be subject to rigid inspection. Work done in the absence of prescribed inspection may be required to be torn out and replaced and the entire cost of repair and replacement shall be borne by Contractor, irrespective of whether the work dismantled is found to be defective.

8.2 If the Work or materials, or any part thereof, shall be found defective any time before the final acceptance of the Project, Contractor shall immediately make good such defect without compensation in a manner satisfactory to the City, regardless of any previous inspection or estimation of such Work for payment.

8.3 If Contractor fails or neglects to make ordered repairs and/or replacement of damaged property within t en (10) DAYS after the service of an order to do such repair and/or replacement, the City, may make the ordered repairs and/or replacement and deduct the cost thereof from the monies due Contractor.

8.4 Prior to final acceptance, Contractor shall restore all areas affected by the work to the original st ate of cleanliness and repair all damage done to the premises, including the grounds, by his workmen and equipment.

9. INSURANCE

9.1 Commencement of Work. Contractor shall not be authorized to commence Work under this Contract until it has obtained approved insurance. Before beginning Work hereunder, during the entire period of this Contract, for any extensions hereto, and for periods after the end of this Contract as may be indicated below, Contractor must have and maintain in place not less than the insurance coverages required in this Section at his sole cost and expense. Contractor’s insurance shall comply with all items specified by this Contract. Any subcontractors shall be subject to all of the requirements of this Section and Contractor shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Contractor’s insurance may cover all subcontractors. The insurance requirements are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by Contractor under this Contract.

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9.2. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

9.3 Coverages, Limits and Policy Requirements. Contractor shall maintain the types of coverages indicated below:

9.4 Comprehensive General Liability Insurance. A policy of compr ehensive general liability insurance written on a per occurrence basis in an amount not less than either one million dollars ($1,000,000) per occurrence or two million dollars ($2,000,000) aggregate.

9.5 Commercial Auto Liability Insurance - a policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting City. The minimum auto insurance coverage shall be one million dollars ($1,000,000) combined single limit per accident.

9.6 Worker’s Compensation and Employer’s Liability Insurance - a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars ($1,000,000) per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

In accordance with the provisions of section 1860 of the California Labor Code, Contractor's attention is directed to the requirement that in accordance with the provisions of section 3700 of the California Labor Code, Contractor and every subcontractor will be required to secure the payment of compensation of his or her employees, or obtain a certificate of consent to self-insurance by the Director of Industrial Relations in accordance with the requirements of Section 3700 of the California Labor Code.

In accordance with the provisions of section 1861 of the California Labor Code, Contractor shall sign and file with the awarding body the following certification prior to performing any work on the Project:

"I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."

9.7 Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:

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(i) City and its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy as respects liabilities arising out of the performance of any work done under the Contract.

(ii) The insurer shall agree to provide City with thirty (30) days prior written notice, return receipt requested, of any cancellation, non-renewal or material change in coverage.

Any insurance or self-insurance maintained by City and its elected and appointed officers, employees, agents and volunteers shall be excess of Contractor’s insurance and shall not contribute with it.

(iv) The policy shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company’s liability.

9.8 Course of Construction Insurance - Contractor shall provide course of construction insurance covering for “all risks” of loss in the amount of the completed value of the Work. The City shall be named as a loss payee and the insurer shall waive all rights of subrogation against the City. This policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled until thirty (30) days written notice, return receipt requested, is mailed to the City. Course of Construction Insurance may be provided for each separate Phase.

9.9 Additional Requirements. The procuring of required insurance shall not be construed to limit Contractor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Contract. City shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Contractor shall be deemed in default hereunder.

9.10 Deductibles. Any deductible or self-insured retentions must be declared to and approved by City. Contractor shall guarantee that, at the option of the City, either:
the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Contractor); or Contractor shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses in the amount of any deductibles or self- insured retentions.

9.11 Verification of Compliance. Contractor shall furnish City with the required endorsements attached hereto. All documents are to be received and approved by City before Work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Contract, Contractor shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a CD-11

notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Contractor shall provide full copies of any requested policies to City within three (3) days of any such request by City.

9.12 Termination for Lack of Required Coverage. If Contractor, for any reason, fails to have in place, at all times during the term of this Contract, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Contractor’s expense and/or terminate this Contract. Contractor shall indemnify, defend and hold harmless City and its elected and appointed officers, employees, agents and volunteers from any claim resulting from failure of either Contractor or any subcontractor to take out or maintain any insurance required by this Contract.

9.13 Equipment Coverage

Any policy or policies of insurance Contractor or his subcontractors elect to carry as insurance against loss or damage to construction equipment and tools or other personal property shall include a provision waiving the insurer’s right of subrogation against City.

10. SECURITY

10.1 Contractor shall not commence the Work under this Contract until Contractor has obtained all security required under this Section and such security has been approved by City as to form, amount and carrier.

10.2 Contractor shall maintain in full force and effect during the term of this Contract a certificate regarding workers' compensation, liability insurance certificates, proof of a valid business license and any other documents required by the Contract. If this Contract is for more than $25,000.00, Contractor shall also maintain in full force and effect during the term of this Contract security guaranteeing one hundred percent (100%) of payment (labor and materials) and separate security guaranteeing one hundred percent (100%) of performance. If bonds are the chosen form of security, they shall be submitted on the forms which are part of the Contract Documents; no substitutions shall be accepted. The performance bond shall remain in effect for all deliverables for one full year from the date of acceptance of the Work to insure that defects which appear within said period will be repaired, replaced, or corrected by the Contractor at his own cost and expense to the satisfaction of the City Engineer within thirty (30) days after written notice thereof by City.

10.3 The surety shall be admitted to do business in California, listed with the State of California Department of Insurance and shall comply with all requirements of State law. (No surplus list surety will be accepted.) (Code of Civil Procedure § 995.311.)

10.4 If during this Contract any of the sureties upon the bonds become insufficient in the opinion of City, City may require additional sureties which Contractor shall furnish to City’s satisfaction within 15 calendar days after written notice and failure to do so shall be considered a default by Contractor.

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11. CITY'S RIGHT TO TERMINATE

11.1 If Contractor refuses or fails to prosecute the Work with such diligence as will insure its completion within the time specified or any extension thereof, or fails to complete the Work within such time, or if Contractor should be adjudged a bankrupt, or if it should make a general assignment for the benefit of its creditors, or if a receiver should be appointed on account of his insolvency, or if Contractor or any subcontractor shall violate any of the provisions of this Contract, or should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to supply enough properly skilled workers or proper materials to complete the Work in the time specified, or if he should fail to make prompt payment to subcontractors or for material or labor, or persistently disregard laws, or instructions of City or otherwise breach this Contract, City shall serve written notice on Contractor and Contractor's sureties of the intention that this Contract be terminated together with the reasons therefor. Unless within five (5) working days after the service of such notice such condition or violation shall cease or satisfactory arrangements for the correction thereof be made, this Contract shall upon the expiration of said five (5) working days, cease and terminate. In such case, Contractor shall not be entitled to receive any further payment until the Work is finished.

In event of any such termination, City shall immediately serve written notice thereof upon surety and Contractor, and surety shall have the right to take over and perform this Contract, provided, however, that if surety within five (5) working days after service upon it of said notice of termination does not give City written notice of its intention to take over and perform this Contract or does not commence performance thereof within ten (10) working days from the date of serving such notice, City may take over the Project and prosecute the same to completion by contract or by any other method it may deem advisable for the account and at the expense of Contractor, and Contractor and its surety shall be jointly and severally liable to City for any excess cost or other damages occasioned City thereby. If City takes over the Project as herein above provided, City may, without liability for so doing, take possession of, and utilize in completing the Project, such materials, appliances, plant, and other property belonging to Contractor as may be on the site of the Project and necessary therefor.

In the event of any such termination, Contractor will be paid for Work performed, less damages caused to City by the acts of Contractor causing the termination.

11.2 City may terminate the Contract at its own discretion for any reason. Upon such termination, City will pay Contractor fair and reasonable compensation as agreed upon between City and Contractor. In the event that no agreement is reached, City will be liable to Contractor only for the reasonable value of the Work performed and other actual costs sustained by Contractor.

12. WAIVER
No waiver of any provision of this Contract shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver CD-13

constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver.

13. NOTICE

13.1 Any notice required or given by one party to the other under the Contract shall be in writing and shall be dated and signed by the party giving notice or by a duly authorized representative of such party. Any notice shall not be effective for any purpose whatever unless served in the following manner:

13.2 Whenever it shall be necessary for either party to serve notice on the other respecting the Contract, such notice shall be in writing and served by personal delivery or by registered mail, postage prepaid, return receipt requested, addressed as follows:

City: City of Gardena
Jose Espinoza
1717 W. 162
nd Street
Gardena, CA 90247

Contractor:

unless and until different addresses may be furnished in writing by either party to the other.

14. ASSIGNMENT

14.1 Contractor shall not assign the performance of the Contract, nor any part thereof, nor any monies due or to become due hereunder, without the prior written consent of City.

14.2 Subject to the provision of this Section regarding assignment, the Contract shall be binding upon the heirs, executors, administrators, successors, and assigns of Contractor.

15. ATTORNEY'S FEES

Except as specifically provided for herein, attorney’s fees shall not be awarded to either party in any action in law or in equity, including an action for declaratory relief, brought to enforce or interpret the provisions of this Contract or to assert any claim resulting or alleged to result from its performance.

16. MISCELLANEOUS PROVISIONS

16.1 The Contract shall be effective from and after the date that this Contract is signed by the representatives of City.

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16.2 This Contract may be made in counterparts.

16.3 The captions of the articles, sections, subsections, paragraphs and subparagraphs of the Contract are for reference only and are not to be construed in any way as a part of the Contract.

16.4 The rights and remedies contained in this Contract are cumulative, and in addition to and not in limitation of, any right or remedy at law or in equity to which City may be entitled.

16.5 Pursuant to Gardena Municipal Code Section 2.24.020(H), Contractor is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the city of Gardena until completion of Work.

17. ENTIRE AGREEMENT

17.1 This Contract integrates all terms and conditions in connection with the Work and supersedes all negotiations and prior understandings, either oral or in writing, in respect to the subject matter hereof.

17.2 The Contract shall not be amended except by a writing duly executed by the parties.

18. PREPARATION OF AGREEMENT

18.1 Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Contract and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Contract.

No provision of this Contract or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

19. C LAIMS DISPUTES

19.1 Any claims of Contractor, as “claims” are defined in California Public Contract Code Section 9204 shall be processed in accordance with that section. Section 9204 provides in relevant part that upon receiving a claim from a contractor, together with reasonable documentation to support the claim, a contracting public entity shall conduct a reasonable review of the claim and, within a period not to exceed 45 days [except as otherwise provided in Section 9204], shall provide the claimant a written statement i dentifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement.

If the public entity fails to issue a written statement, paragraph (3) shall apply. If the contractor disputes the public entity’s written response, or if the public entity fails to respond to a claim within the time prescribed, the contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 CD-15

days for settlement of the dispute. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the contractor sharing the associated costs equally. The public entity and contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing.

If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to other applicable procedures.

IN WITNESS WHEREOF, THE PARTIES hereto have caused this Contract to be executed and attested by their duly authorized officers.

CITY CONTRACTOR

By: By:

CITY MANAGER (Sign) Sign / Title

Date: Date:

SEAL

Attest: Attest
: (Contractor)
By:

CITY CLERK (Sign) By:

Sign / Title
Date: Date:

APPROVED AS TO FORM:

By:

CITY ATTORNEY (Sign)

Date:

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(To be submitted after award)

CONTRACT

PROJECT NO. JN 536

FAITHFUL PERFORMANCE BOND

WHEREAS, the City of Gardena has awarded to hereinafter designated as the "Principal", a Contract for:

PROJECT: COUNCIL CHAMBERS VISUAL AUDIO UPGRADE DESIGN/BUILD (1717 W. 162ND STREET, GARDENA CA 90247)

WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract;

NOW, THEREFORE, we, as Principal, and
___________________________________________________________as Surety, are held and firmly bound unto the City, as Obligee, in the sum ($___________ ), lawful money of the United States of America, this amount being not less than one hundred percent (100%) of the total Contract price, , for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay all court costs and reasonable attorneys’ fees to the City of Gardena in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, well and truly keep and perform all the undertakings, terms, covenants, conditions and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner therein designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition, or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849. The City is the principal beneficiary of this bond and has all rights of a party hereto.

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This bond shall remain in full force and effect for a warranty period of one full year after acceptance of the job by the City.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety named herein, on the day of , 2019, the
name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body.

[PRINCIPAL]

By
Title

Signature

[SURETY]

By
Title

Address

Phone No.

Signature

All signatures must be notarized.

Appropriate modifications shall be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.

Corporations must affix corporate seal.

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(To be submitted after award)

CONTRACT

PROJECT NO. JN 536

PAYMENT BOND

WHEREAS, the City of Gardena has awarded to , as Contractor, a contract for the work described as follows:

PROJECT: COUNCIL CHAMBERS VISUAL AUDIO UPGRADE DESIGN/BUILD (1717 W. 162ND STREET, GARDENA CA 90247)

AND WHEREAS, said Contractor is required to furnish a bond in connection with said contract, to secure the payment of claims of laborers, mechanics, materialmen and other persons, as provided by law;

NOW, THEREFORE, we, the undersigned Contractor and Surety, are held firmly bound unto the City in the sum of , Dollars ($ _________ ) this
amount being not less than one hundred percent (100%) of the total Contract price, for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGAT ION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractors shall fail to pay any of the persons named in Civil Code Section 3181, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, or any other amounts due to persons under any applicable project contract or law, with respect to such work and labor, then the Surety or Sureties herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, the said Surety will pay all court costs and reasonable attorneys’ fees to the plaintiff(s) and City in an amount to be fixed by the court.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 3181 as to give a right of action to such persons or their assigns in any suit brought upon this bond.

Further, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition, or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849.

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This bond shall remain in full force and effect for six full months after the period in which verified claims may be filed as provided for in Section 3184 of the California Civil Code.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety named herein, on the day of , 2014, the
name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body.

[PRINCIPAL]

By
Title

Signature

[SURETY]

By
Title

Address

Phone No.

Signature

All signatures must be notarized.

Appropriate modifications shall be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.

Corporations must affix corporate seal.
(To be submitted with bid/quote)
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(To be submitted after award)

CONTRACT

PROJECT NO. JN 536

WORKER'S COMPENSATION INSURANCE CERTIFICATE

The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of the Contract.

DATED:

CONTRACTOR

By
Signature

Title

ATTEST:

By
Signature

Title

ORIGINAL
DUE: August 14th, 2023 by 1:00pm

City of Gardena
Request for Proposals for

COUNCIL CHAMBERS VISUAL AUDIO UPGRADE
DESIGN/BUILD PROJECT (JN 536)

Attn: Jose Espinoza
Public Works Department Engineering
1717 W. 162nd Street
Gardena, California
August 14th, 2023
Orange – Los Angeles County San Diego County Arizona 1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040 Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747

www.wav1.com
Jose J. Espinoza
City of Gardena
1717 W 162nd Street
Gardena, CA 90247
[email protected]

Re: COUNCIL CHAMBERS VISUAL AUDIO UPGRADE DESIGN/BUILD PROJECT

Dear Jose,

Thank you for the opportunity to submit our Proposal for the above referenced project based on the specification sent to all bidders. Our proposal is valid 30 days (or longer if contract negotiations are in progress) from the date of submittal.

Western A/V & Security (WAVS), an S-Corp, specializes in the design, sale, installation, and maintenance of multimedia display systems. WAVS and its’ Team have been providing turnkey audiovisual system solutions to the corporate, industrial, government and educational marketplace for 30+ years. WAVS is authorized to provide and install all components specified in this Proposal. Please see the attached document titled, “Relevant Project Experience - Recent Government & Municipality Projects” as proof that WAVS has proven and qualified experience in this niche client base.

WAVS understands that the City may request a negotiating process with this proposal.

Statement of Compliance
The Price includes all Engineering, Project Management, Installation, Programming, Equipment, Training, as well as the inclusion of all applicable Taxes, Prevailing Wages, and Freight Charges for the following specified systems:
1) COUNCIL CHAMBERS VISUAL AUDIO UPGRADE DESIGN/BUILD PROJECT

Base Bid Price ($79,167.40)
Western A/V & Security’s Price to furnish and install the specified sections above is Seventy-Nine Thousand, One Hundred Sixty Seven Dollars, and Forty Cents ($79,167.40), including all Electronic Waste Tax, Prevailing Wages, and Freight charges as detailed in the attached Pricing Summary. Note, Sales Tax is also included in the above price.

August 14th, 2023
Orange – Los Angeles County San Diego County Arizona 1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040 Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747

www.wav1.com
Warranty and Preventative Maintenance
The AV Systems are warranted against all defects of materials and workmanship, as a system, as well as individual components, for period of 1 Year after date of acceptance, or first used (whichever comes first). If individual manufacturers, warranty their equipment for a longer period, the manufacturer’s warranty will apply.

Western A/V & Security has also included the cost of four (4) additional and optional years of our Service/Preventative Maintenance Contract:
1st Year= $2,721.00 (INCLUDED IN BASE BID)
2nd Year= $2,721.00
3rd Year= $2,721.00
4th Year= $2,721.00
5th Year= $2,721.00

RFP Addendum:

Western A/V & Security agrees to, and has acknowledged the receipt of all documents, Q&A, and addenda including:

Addendum 1 received on 8/7/2023 ___________________ (initials)

Thank you for your time and consideration and please feel free to call me if you have any questions or need further information at (714) 637-7272.

Sincerely,

Designated Contact: Hailey Schellin (Account Executive) Cell: 949-584-7028
[email protected]

I, Hailey Schellin, am the Account Executive authorized to negotiate and bind Western A/V & Security contractually.

Orange – Los Angeles County San Diego County Arizona 1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040 Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747

www.wav1.com
Company Data and Qualifications

Legal Name and Address(es):

Legal Name: Western A/V
DBA: Western Audio Visual & Security

1592 N. Batavia St, Suite 2 12707 High Bluff Dr, Suite 200 Orange, CA, 92867 San Diego, CA, 92130
Approximately 10,000 square feet
(Where this project will be managed)

Annual Revenue:
$12-15 Million annually. Western A/V & Security (WAVS) caters to Corporate America, Government, and Higher Education.

Number of years Proposer has been in business providing similar systems and support as specified in the RFP:

Since May of 2005. 18 years.

Dealer Status:

Western A/V & Security is currently in good standing with all the major manufacturers listed within our design for this RFP. Not only does WAVS serve as a dealer to the major manufacturers listed in our design, but WAVS also serves as an authorized service facility for the major manufacturers listed in our design.

History of Firm, Firms’ credentials, and Firm Size:

Western A/V & Security has 50 employees.

WAVS has provided two documents that go into more detail about the history of our firm. One is titled “Statement of Qualifications” and another is titled “Project Team -Key Personnel”. Both documents go into much further detail about our experience, the certifications our staff uphold, and the types of clients we work with on a daily basis.

Ownership Structure:

Catherine Schellin - President
Jay Schellin - CFO
Steve Hollingsworth - Secretary

www.wav1.com

Firm’s vision and Mission Statement:

The WAVS team broke off from a billion-dollar company in 2004. This led us to the vision of being the best in the business, rather than the biggest. Our team witnessed firsthand how those two qualities do not go together.

“Quality means doing it right when no one is looking” – Henry Ford

A description of the Organizations employees’ longevity & client base:

Longevity: Our team has been working together for 30+ years. The team at Western A/V & Security considers each other family. If you have the pleasure of working with WAVS on this upgrade, you will see these ‘family-like’ friendships.

Client Base: WAVS takes pride in their wide array of clients. WAVS caters to corporate clients, including Fortune 500 companies, as well as government clients. Within the past 10 years, WAVS has truly focused on government clients. The reason being, we understand the complexity and niche requests that each government agency has. There are no two government projects of ours that are exactly alike. The references section of this proposal can attest to our experience of working with government agencies.

Client Proximity:

As stated above, Western A/V & Security does not aspire to be a national or international company. Our company believes that a major aspect of the Audio Visual industry pertains to customer service. As shown above, Western A/V & Security has an office in Orange County and San Diego County. We focus on Southern California clients knowing that our Service Department can cater to any service-related item, or an emergency situation with ease. Please refer to the document titled “Recent Government & Municipality Projects” to attest for our familiarity in the Southern California region.

WAVS has traveled nation-wide and will do so only on rare occasion. WAVS is willing to travel for those clients that understand the value of our work. Those clients include National Universities, and Corporate Clients that wish to have all their facilities designed similarly. In turn, these Universities and Corporate Clients can save time knowing that all their facilities have been designed and installed by the same A/V Integrator.

www.wav1.com

Project Understanding:

Western Audio/Visual & Security has become well known within the Civic and Government market. As mentioned in the cover letter, our Team has over 30 years of experience with similar types of equipment and integrated systems that are listed within the RFP for City of Gardena.

Due to our extensive experience, we have a proven track record in providing quality and efficient system designs, installations, and repair services for our audio-visual and security systems.

The best proof of our understanding of the work to be performed is that we are the team that Consultants and Suppliers, like Crestron, come to for help with City & Municipality projects. Our Lead Engineer, Erik Wilson, has worked on more Council Chambers than any other Engineer in the Southern California area. Many vendors can succeed with a simple conference room project, but not many can succeed in the world of Boardrooms and Council Chambers. Council Chamber and Boardroom projects can truly speak to our qualified and abundance of experience, as they are known to be one of the most complex types of systems to design and integrate.

We are the team that City’s come to when the low bidder did not work out. We currently have two City contracts where we are cleaning up the mistakes of an inexperienced vendor. Our biggest compliment came from a very large Consulting Firm that asked Crestron for their 5 biggest City Project References, and all 5 Projects were WAVS Projects.

The key to a successful installation for this type of project is prior experience and good preparation before coming on-site. Since we are typically doing large installations ranging between $1 Million and $3 Million in revenue, we understand more than others that attention to all the small details is critical. Our team has been doing City and County projects for over 30 years. Your project has less critical stages than most projects, but our attention to detail will still make a big difference in the final result.

It is evident that our company’s resume and reputation can attest as to why we are the most qualified & competitive vendor for this RFP.

Please see the attached document titled, “Relevant Project Experience - Recent Government & Municipality Projects” which can attest to our experience in working with Government agencies like City of Gardena.

StatementofQualifications
WesternAudioVisual& Security
WesternAudioVisual&Securityisa
design-buildaudiovisualandsecurity
firmspecializinginthedesign,
engineering,installation,andserviceof
corporate,civicandeducationaudio
visualandsecuritysystems. Whileweare
primarilyaSouthernCaliforniabased
company,ourcoverageextendsnorthto
thecentralCaliforniaregionandeastto
NevadaandArizona.

Ourteamismadeupofhighlyrecognized
industryveteranswithover30yearsof
experienceintegratingsolutionswithin
executiveboardrooms,conferencerooms,
auditoriums,trainingrooms,video
conferencingsuites,command/control
centersandcorporateheadquarters
throughoutSouthernCaliforniaand
beyond.

StartingwithAVbudgetingexercisesand
followingthroughtopostinstallation
support,theWesternAudioVisual&
Securityteamiswellequippedtotake
anyprojectfromit’sdesignstagetofinal
installation.
1592BataviaStreet,Suite2
Orange,CA,92867
(714)637-7272

ORANGE/LACOUNTY SANDIEGOCOUNTY
(714)637-7330
12707HighBluffDr.,Suite200,
SanDiego,CA,92130
(760)438-1200
(760)438-0066

OURCOMPANY

PROFILE

LET US BE YOUR

GAME CHANGER
YearsintheIndustry
34 TopRankedService
#1
Million$+Projects
25+
Certifications
100+
4636E.Elwood,Suite12,
Phoenix,AZ,85040
(602)675-5575

ARIZONA
WWW.WAV1.COM

WesternAudioVisual&Securityisafull
servicesystemsintegrationcompany
providingthedesign,engineering,installation
andserviceofsophisticatedaudiovisualand
securitysystems.

ProvidingturnkeyAVandsecurity
solutionsfor:

COUNCIL CHAMBERS

VIDEO CONFERENCING SUITES

AUDITORIUMS AND LECTURE HALLS

COMMAND AND CONTROL CENTERS

BOARDROOMS AND CONFERENCE ROOMS

TRAINING ROOMS AND CLASSROOMS

HUDDLE SPACES

DIGITAL SIGNAGE

BROADCAST SOLUTIONS

AUDIOVISUAL

SERVICES
Ourstaffofhighlytrainedtechniciansensuresour
clientsreceivetheutmostquality&
professionalismduringtheinstallationphase.

Withafocusonconstantlyimproving,WesternAV
&Securitytechniciansholdcertificationswithall
majormanufacturers. Leveragingyearsof
experiencewithanunmatchedattentiontodetail,
ourstaffofdedicatedtechniciansarewell
equippedtoperformatahighlevel. Upon
completionofeachinstallation,acertified
WesternAV&Securitytrainerwillhostenduser
trainingsessions. Thesetrainingsessionsgive
clientstheabilitytousetheAVsystemsina
comfortable,stressfreeenvironment. Once
complete,ourclientswillhaveallthetools
necessarytopresent,collaborate,and
communicateusingthemostuptodate
audiovisualtechnology.

Thefirststepinanynewprojectisidentifyingthe
functionalityrequiredwhilecreatingarealisticAV
budgettoworkfrom.WesternAV&Security’steam
ofdesignspecialistsworkswitheachclienttodefine
theneedsofindividualusersandultimately,
configurewhattechnologyisneededtocreate
collaborative,easy-to-use,futureproofmeeting
spaces.

WesternAV&Securityunderstandsthatupfront
planningandcoordinationthroughoutaprojectwill
ensureitsultimatesuccess. APMPcertifiedproject
managerwillbeassignedtoeverynewproject. Our
projectmanagersoverseeallaspectsofthe
installationfromcommunicatinginfrastructurewith
varioustrades(architects,generalcontractors,etc.)
toschedulingtheinstallationteamandensuringall
systemsareinstalledontimeandwithinbudget.

AVINSTALLATION &TRAINING
DESIGN:BUDGETING:NEEDSANALYSIS

PROJECTMANAGEMENT

SERVICE&

CUSTOMERSUPPORT
WesternAV&Securityunderstandstheimportanceoflimitingdowntimerelatedtoany installationandourteamofserviceprofessionalsareavailable24/7tosupportour clientswhentheneedarises. Inadditiontotechnicalsupport,partsreplacementand equipmentrepair,WesternAV&Security’sserviceteamoffersavarietyofcustomized PreventativeMaintenancePlanstosafeguardyourinvestment.

Directphone
numberswithall
phonesforwarded
toindividualcell
phonesforabetter
accesstoWestern
personnel.

Complete
TrainingSessions
tailoredto
specificend-
users
requirements.

Organizedand
completesystem
documentation
withevery
system.
24-HourTechnical
Supportwithall
Maintenanceand
ServicePlans
Standardand
Customized
Maintenanceand
WarrantyService
Programs
CUSTOMERSUPPORTSERVICEHIGHLIGHTS:

SECURITYSERVICES
WesternAV&Securitydesigns,installs,
servicesandmonitorsseamlessly
integratedelectronicphysicalsecurity
solutionsforawiderangeofclientsin
southernCalifornia.Physicalsecurity
equipmentmustprovidethehighestlevel
ofprotectionwithoutfailforyourassets.

WesternAV&Securitypartnerswithonly
thebestequipmentandsoftware
manufacturerstoensurewhatyouwant
securedstayssecure.Servingclientsofall
sizes,WesternAV&Securitywilldesigna
solutiontomeetbothyourcurrentneeds
aswellasprovidetheflexibilitytosupport
yourfuturegrowth.

Mostimportantly,WesternAV&Security
providesawidearrayofprofessional
servicestoensureyourinvestmentis
protectedandcontinuestooperateas
originallydesigned.

ReliableSolutionsServiceFocused TopTechnology
• Intrusion Protection
• Video Surveillance
• Access Control
• Monitoring Solutions
• Alarm Verification
• Integration

SOLUTIONS

AudioVisualManufacturerCertifications
WesternAudio Visual & Security prides itself in the elite group of manufacturers we use in our projects. Our team of engineers and project managers are also certified in various divisions of these industry leading brands. Here are just some of those industry leaders we work directly with and are certified with...

SecurityCertifications
Western Security adheres to the highest standards set by industry leaders throughout the Security community. Our team of dedicated, expertly trained engineers, systems sales consultants, project managers, CAD designers, installers, and service technicians take part in industry leading and manufacturer training and certification programs, some of which are listed below...

QUALIFICATIONS& CERTIFICATIONS
SkyworksSolutions,Inc.CorporateHeadquarters
Irvine, CA
Skyworks manufactures semiconductors for use in radio frequency (RF) and mobile communications systems. Its products include power amplifiers, front-end modules and RF products for handsets and wireless infrastructure equipment. The company's portfolio includes amplifiers, attenuators, circulators, demodulators, detectors, diodes, directional couplers, front-end modules, hybrids, infrastructure RF subsystems, isolators, lighting and display solutions, mixers, modulators, optocouplers, optoisolators, phase shifters, PLLs/synthesizers/VCOs, power dividers/combiners, power management devices, receivers, switches and technical ceramics.

The company formed as a result of a merger ofAlpha Industries and the wireless communications division of Conexant, which took effect on June 26, 2002. Headquartered in Irvine, California, Skyworks has manufacturing facilitiesand design centers all across the country and in Mexico and Canada.According to its website, the company has design, engineering, manufacturing, marketing, sales and service facilities throughout NorthAmerica, Europe, Japan andAsia.

Skyworks' corporate headquarters houses a variety of administrative and support functions, as well as application engineering support, sales, marketing, operations, quality and supply chain teams. Irvine is also home to their design center for custom and standard analog and mixed signal semiconductors.

GeneralProjectSummary:

For Skyworks recent expansion into a new building at their Irvine Headquarters, WesternAudio Visual and Security was selected to provide bothAudio Visual and Security andAccess Control Systems. TheAV Systems included various system types, including an impressive Floor-To-Ceiling 4X4 Video Wall for their Lobby, featuring Planar 55” Display, Elevator Lobby Display featuring the 1x4 Planar 55” Displays, a Multi- Purpose Divisible Room featuring a Planar 100” UHD Display with full Broadcast Capability for Company Wide Meetings, Executive Boardroom and Customer Conference Rooms, featuring Crestron Control and DigitalMedia Signal Distribution Systems with Polycom Videoconferencing System and Shure MXA910 Ceiling Microphones with Biamp DSP’s. In addition, the building also included (26) Large and Small Conference Rooms Featuring Samsung Displays and Crestron HDMI Tx/Rx Systems, (18) Team Rooms, (33) Offices and (14) Executive Offices all featuring Samsung Displays and Crestron Tx/Rx Systems.

FEATUREDPROJECTS

LABiomedResearchInstitute
1124 W Carson St
Torrance, CA90502
LABioMed is an incubator of innovation with a global reach and a 66-year reputation of improving and saving lives. Driven by the positive social impacts of breakthrough therapies, the Southern California-based research institute and incubator – with over 100 principal investigators (PhDs, MDs and MD/PhDs) working on over 600 research studies, including therapies for multiple orphan diseases – is an essential element to one of the nation’s top-ten biotech clusters.

Located in a 78,000-square foot, $65-million research building at LABioMed next to the Harbor- UCLAMedical Center in Torrance.An 18,000-square foot facility that offers users access to state-of-the-art lab and office facilities, more than $1 million in shared scientific equipment, and world-class programming and events; and, Premium co-working space that is designed to scale to a company’s growth, whether a single lab bench or a suite of offices.

GeneralProjectSummary:

LABioMed selected WesternAudio Visual to provide theAV Systems, designed by WaveGuide Consulting. The systems included both a Multi-Purpose and Event Space, each show casing Christie Digital 4x4 Video Walls for Presentation, Crestron DigitalMedia and NVX Signal Distribution and Control, Shure Wireless Microphone Systems, Panasonic HDSDI Camera’s with Full Broadcast/Streaming Capabilities. Multiple Offices, Conference Rooms and Executive Boardroom with LG Displays, Crestron Control and NVX Systems andAirtame Wireless Presentation Systems.

CalAmp
15635Alton Parkway, Suite 250
Irvine, CA, 92618
CalAmp is a global technology solutions pioneer transforming the mobile connected economy.

They help reinvent businesses and improve lives around the globe with technology solutions that streamline complex mobile IoT deployments and bring intelligence to the edge.

Their software and subscription-based services, scalable cloud platform and intelligent devices collect and assess business-critical data from mobile assets and their contents.

Headquartered in Irvine, California, CalAmp has been publicly traded since 1983 and has 20 million products installed and over 1.3 million software and services subscribers worldwide.

LoJack® is a brand of CalAmp and a leader in stolen vehicle recovery and innovative automotive services.

GeneralProjectSummary:

CalAmp selected WesternAudio Visual & Security to complete an audiovisual system upgrade in their office located in Carlsbad, California. The project consisted of upgrades in board rooms, conference rooms, hub rooms, digital signage and private offices.

The conference rooms utilized Crestron room schedulers, Crestron Mercurys for audio and video capabilities and Samsung flat panel displays ranging from 50”-98” in size. The private offices utilized 50” Samsung flat panel displays. The bull pen and reception areas were outfitted with digital signage components including 55”-65” Samsung flat panel displays.

CalAmp opted in for a one year maintenance contract. WesternAVS also completed the same work for CalAmp for their Irvine offices in 2021.
2200 FaradayAve., Suite 220
Carlsbad, CA, 92008
The Chino Police Department provides for the public safety response needs of the community through services that support the Department's commitment to Organizational Excellence.

Through these efforts, the Police Department strives to meet the community's needs for the protection of life and property and enhance the quality of life for those who work, live, and play in Chino.

The Department's mission is to provide a balance between the concepts of "the spirit of the law" and "the letter of the law." The Department is organized into operational and support functions that provide efficient emergency responses, pro-active enforcement, follow-up investigations of crimes and accidents, apprehension of criminals and preparation for criminal prosecutions, recovery of stolen property, and the prevention of crime through crime prevention efforts in partnerships with the citizens of the community.

GeneralProjectSummary:

The City of Chino Police Department awarded WesternAudio Visual the opportunity to build their new Real Time Crime Center. This Real Time Crime Center included ten (10) 55” Christie LED LCD’s completing a 2 x 5 video wall.

As far as processing, WesternAudio Visual installed the Christie Phoenix System, which is user friendly, and gives multiple windowing possibilities and presets. If in the event the staff within the Real Time Crime Center needs to hear the audio associated with one of the video feeds on the wall, WesternAV installed two ceiling speakers that can be controlled by table-top knobs.

CityofChino–PoliceDepartment
5450 Guardian Way
Chino, CA 91710
CityofVentura–CouncilChamber
501 Poli Street
Ventura, CA, 93001
The City of Ventura is a full-service government serving approximately 106,000 residents.

Ventura is located between Malibu and Santa Barbara on the Pacific Ocean, overlooking Anacapa and Santa Cruz islands. Ventura is a vibrant beach town with world class recreational opportunities, a vibrant, historic downtown teeming with history and a friendly, welcoming community.

The City is comprised of 10 departments including CityAttorney, City Manager, Community Development, Finance & Technology, Fire, Human Resources, Parks & Recreation, Police, Public Works and Ventura Water.

GeneralProjectSummary:

The City of Ventura selected WesternAudio Visual & Security for the installation and integration of the newAV system for the Council Chamber as well as a complete upgrade of their live broadcast studio.

The upgraded system included a 100” 4K LCD display and a 85” 4K LED display for prime viewing. Each dais position received a 24” monitor, 18” gooseneck microphone, ClockAudio capacitive touch mute switch, RDL decora-style speaker and 5” touchscreen for voting and request to speak.Anew Brightline lighting system and Panasonic HD cameras for broadcast/ streaming were also installed in the chamber and community room. The live broadcast studio included a Black MagicATEM production switcher and control panel, a Panasonic camera controller and a Compix Media ConverG1 for lower thirds. The City of Ventura also purchased a One Year Preventative Maintenance & Service Contract from WesternAV.

OtayWaterDistrict
2554 Sweetwater Springs Blvd.

Spring Valley, CA, 91978-2004
Otay Water District is a water, recycled water, and sewer service provider.

The District provides water service to customers within roughly 125 square miles of southeastern San Diego County, California. Its facilities serve the water, recycled water, and the sewer needs of customers residing in the communities of Spring Valley, La Presa, Rancho San Diego, Jamul, eastern Chula Vista, and eastern Otay Mesa along the international border with Mexico.

GeneralProjectSummary:

Otay Water District selected WesternAudio Visual & Security to upgrade their BoardroomAV systems.

WAVS upgraded the entire switching and distribution system to a Digital Media system and installed two 9,500 Lumen laser projectors using Stewart projection screens within the room.

In addition, WAVS installed a 60” LED display which is used to display the board members voting results. The board members cast their vote using button keypads and utilize custom programming to manage all voting for board members.

Additionally, WAVS installed a total of seven 19.5” monitors on the front side of the dais to be used as digital name plates and two PTZ cameras for web conferencing, streaming & recording. To manage the existing audio system, a new DSP system was installed and programmed.

UniversityLabPartners
5270 CaliforniaAve.

Irvine, Ca. 92617
UCIApplied Innovations & Dartbrook Partners, LLC. is a dynamic, innovative central platform of the Orange County entrepreneurial ecosystem which includes the UCI campus, entrepreneurs, investors and the business community. Together they collaborate and commercialize discoveries designed to benefit humankind and have an economic impact that leads to innovations, growth and job creation.

GeneralProjectSummary
Western Security was tasked with developing, installing and implementing a dynamic access control and camera solution for the first planned co-laboratory space.

Consisting of a large number of individual access doors and cameras. Western implemented a CloudAccess Contol Solution providing a user friendly experience and ease of administration management, with excellent reporting and auditing as required by the Lab Charter.

DaVitaHeathCarePartners,Inc.
601 Hawaii St.

El Segundo, Ca. 90245
AFortune 500 kidney care service provider, the DaVita World Headquarters and training facility is the heart of DaVita for its 41,000 “teammates” who work in over 1,900 dialysis clinics across the country.

Designed to accommodate 950 “teammates” locally, the facility supports a unique culture and provides a workplace environment where the CEO is the Mayor of the DaVita “village”, teammates work in “neighborhoods”, and where thousands of teammates annually come for training and support at “DaVita University”.

GeneralProjectSummary
Western was selected as the security partner for this project based on our ability to provide a solution allowing unified database and management across multiple facilities. This project included design installation, implementation and management of Access Control with Database Integrated Photo ID Badging, High Resolution IP Camera System withACS Integration & Intrusion Protection Systems. With the unique Corporate Culture provided by DaVita it was essential to provide systems flexible enough to accommodate an open work experience yet secure enough to meet requirements for Health Care providers.

www.wav1.com
Relevant Project Experience - Recent Government & Municipality Projects

City Projects:

1. City of Aliso Viejo* ($119k)

2. City of Anaheim* ($933k)

3. City of Azusa ($106k)

4. City of Banning* ($211k)

5. City of Barstow* ($212k)

6. City of Beaumont* ($10k)

7. City of Big Bear Lake* ($175k)

8. City of Brea ($643k)

9. City of Bishop* ($97k)

10. City of Buena Park*($596k)

11. City of Carlsbad ($616k)

12. City of Cerritos* ($501k)

13. City of Chino* ($739k)

14. City of Chino Hills* ($225k)

15. City of Chula Vista* ($558k)

16. City of Colton* ($200k)

17. City of Corona* ($1.5M)

18. City of Coronado ($31k)

19. City of Costa Mesa* ($334k)

20. City of Covina* ($166k)

21. City of Cypress* ($290k)

22. City of Del Mar* ($105k)

23. City of Diamond Bar ($67k)

24. City of Downey* ($137k)

25. City of Eastvale ($4k)

26. City of El Monte ($31k)

27. City of El Segundo ($34k)

28. City of Encinitas* ($477k)

29. City of Fontana* ($97k)

30. City of Fullerton ($217k)

31. City of Glendora* ($438k)

32. City of Goleta* ($214k)

33. City of Hawaiian Gardens* ($200k)

34. City of Hemet ($6k)

35. City of Hesperia* ($609k)

36. City of Hermosa Beach ($190k)

37. City of Huntington Park*($7k)

38. City of Imperial Beach* ($270k)

39. City of Irvine* ($152k)

40. City of Irwindale* ($150k)

41. City of La Habra*($303k)

42. City of La Mesa* (224K)

43. City of La Palma* ($23k)

44. City of La Puente ($34k)

45. City of Laguna Beach*($170k)

46. City of Loma Linda* ($250k)

47. City of Lomita* ($10k)

48. City of Manhattan Beach* ($393k)

49. City of Mission Viejo* ($747k)

50. C ity of Moreno Valley ($11k)

51. City of Murrieta ($816k)

52. City of National City* ($98k)

53. City of Ojai* ($25k)

54. City of Ontario ($329k)

55. City of Orange ($540k)

56. City of Oxnard* ($147k)

57. City of Perris* ($145k)

58. City of Placentia ($59k)

59. City of Pomona* ($194k)

60. City of Port Hueneme* ($217k)

61. City of Rancho Mirage* ($228k)

62. City of Rancho Palos Verdes*($100k)

63. City of Redlands ($20k)

64. City of Redondo Beach ($38k)

65. City of Riverside* ($225k)

66. City of Rolling Hills Estates* ($156k)

67. City of San Clemente* ($28k)

68. City of San Dimas* ($204k)

69. City of San Fernando* ($25k)

70. City of San Juan Capistrano* ($136k)

71. City of San Marcos* ($399k)

72. City of San Marino ($2K)

73. City of Santa Clarita* ($67k)

74. City of Santa Ana ($542k)

75. City of Santa Barbara ($779k)

76. City of Santa Fe Springs* ($130k)

77. City of Santee* ($575k)

78. City of Signal Hill ($6k)

79. City of Simi Valley* ($272k)

80. City of Solana Beach* ($109k)

81. City of Temecula* ($1.5M)

www.wav1.com

82. City of Tustin* ($607k)

83. City of Upland* ($115k)

84. City of Ventura* ($305k)

85. City of Victorville * ($1.6M)

86. City of Villa Park* ($82k)

87. City of Vista ($89k)

88. City of Walnut * ($223k)

89. City of West Covina ($54k)

90. City of West Hollywood ($991k)

91. City of Westminster ($135k)

92. City of Whittier* ($355k)

93. City of Yorba Linda* ($208k)

County & District Projects:

1. Anthem Community Council, AZ* ($135k)

2. Civil Rights Institute* ($436k)

3. Columbia Space Center* ($200k)

4. Coachella Valley Water District* ($711k)

5. County of Inyo* ($94k)

6. County of Los Angeles ($300k)

7. County of Orange* ($227k)

8. County of Riverside* ($245k)

9. County of San Bernardino* ($1.2M)

10. County of San Diego* ($250k)

11. Eastern Municipal Water District* ($344k)

12. El Toro Water District* ($92k)

13. First 5 - San Bernardino* ($97k)

14. Desert Water Agency* ($165K)

15. Inland Empire Utilities Agency* ($570k)

16. Irvine Ranch Water District* ($300k)

17. Jurupa Community Services District* ($8k)

18. Las Virgenes Water District* ($185k)

19. Long Beach Water ($12k)

20. Los Angeles County Bar Assoc. ($345k)

21. Los Angeles Fire Police Pension ($200k)

22. Omnitrans* ($73k)

23. Orange County Fire Authority* ($559k)

24. Orange County Sanitation District* ($148k)

25. Otay Water District ($153k)

26. Port of Los Angeles* (250k)

27. Rancho California Water District* ($27k)

28. Reg. County OCC Center * ($120k)

29. SBCERA* ($110k)

30. San Bernardino Valley Municipal Water
District* ($206k)

31. SDCERS* ($250k)

32. San Diego District Attorney* ($244k)

33. San Diego Medical Examiner* ($375k)

34. Santa Margarita Water District* ($50k)

35. South Orange Community College District*
($153k)

36. The Toll Roads* ($25k)

37. Three Valley’s Municipal Water District*
(64k)

38. TRIUNFO Water & Sanitation District*
($196k)

39. Vallecitos Water District ($93k)

40. Victor Valley Transit Authority* ($41k)

41. Vistra Moss Landing ($21k)

42. Yorba Linda Water District* ($153k)

Blue indicates projects in progress
Red indicates maintenance contracts
*
indicates design/build

PROJECTTEAM&

KEYPERSONNEL

PROJECT TEAM:

KEY PERSONNEL
JAYSCHELLIN, GeneralManager
Jayhasover38yearsofexperienceintheaudiovisualindustry.In1986,JaystartedJ.O.S.

ProjectionSystems,Inc.whichprovidedintegratedsystemsolutionstoadiverseclientele.Some oftheseclientsincluded:NASA,JPL,Intel,Hughes,Motorola,Northrop,CharlesSchwab,aswell asallbranchesofthemilitary.WithofficesinLosAngeles,SanDiegoandPhoenix,J.O.S. primarilyservedtheSouthwesternU.S.In1998,J.O.S.wasacquiredbythelargestaudiovisual companyintheU.S.totransitionthemintotheSystemIntegrationbusiness.Aspartofthesale, Jayremainedonboarduntil2001asVice-PresidentofSystemsIntegrationGroup.In2005,Jay startedWesternAudioVisualwhereseveralemployeesfollowed,duetoJay’sloyaltyand leadershipskills.UponbuildingareputablenameintheAVindustrywithWesternAudioVisual, Jayexpandedthecompanybyacquiringasecuritybusinessaswell,whereWesternAudioVisual &Securityisnowwell-knownamongbothindustries.JayisanalumniofPepperdineUniversity, whereinhissenioryear,hewasdraftedbytheOaklandAthletics.HiscareerwiththeA’slasted threeyearsatwhichtimehebeganhiscareeroutsideofbaseballinthemainframedivisionof NationalSemiconductor.

ERIKWILSON, DesignEngineer, CTS-D,DMC-E,DMC-D,BE2,BiampTesira Erikhasover30yearsofexperienceintheaudiovisualindustryandisconsideredbymanyin theAVindustryasoneofthetopengineersinthecountry.Erikstartedhiscareerinthe audiovisualindustrywithAmproinFloridabeforemovingtoCaliforniaandworkingwithJ.O.S.

ProjectionSystems.HehasalsotraveledallovertheworldforBritishPetroleumdesigningand fine-tuningControlRoomDisplaysutilizingedgeblending.Hehasperformedmanydifferentjobs intheaudiovisualworldincluding,FinalSetupTechnicianforCRTprojectors,ServiceTechnician, ProjectManager,SystemDesigner,SystemSales,EngineerandisnowcurrentlyaDesign EngineeratWesternAudioVisual&Security.HehasanAAdegreeinElectronicsandmany certificationsincludingthosefromBiamp,Crestron,Christie,AMX,Panasonicandmore.Erik alsoholdsaCTS-DcertificationfromAVIXAandDMC-EfromCrestronElectronics.Hehas designedmanyhigh-profileprojectsincluding:EasternMunicipalWaterDistrict,CityofGlendora, CityofAnaheim,Fandango,CityofTemecula,Viasat,Intuit,TooFaced,Children’sHospitalof OrangeCounty,CityofSanMarcosandCityofBrea.Hespecializesinprojectsrangingfrom $750,000to$2,000,000+.

JENNIFERBROWN,
Jenniferhasover30yearsofexperienceintheaudiovisualindustry.Herextensivecareer includespositionsasaSeniorAccountManager,SeniorSalesEngineer,andSeniorSales ConsultantwithprominentAVintegrators. SheholdsaBachelorofArtsfromtheUniversityof CaliforniaatSantaBarbara,andhascompletednumerousAVmanufacturertraining courses.Jennifertakesgreatprideinworkingcloselywithherclientstoprovideandimplement highquality,highlyeffectiveAVsolutionstoawiderangeofcustomersandmarkets.Jennifer alsositsontheLosAngelesbasednon-profitBreseeFoundationBoardofDirectorsandBlind Children’sCenterBoardofDirectors.

HAILEYSCHELLIN,
Haileyhasworkedintheaudiovisualindustryfor10yearsasanAccountExecutiveforWestern AudioVisual&Security.WhileatWestern,shehasbecometheexpertingovernmentcontracts andhascontractedwithover120municipalities.Haileystandsoutintheindustrybecauseof therelationshipsshegarnerswithherclientsandhowsheoverseestheclientisreceiving exactlywhattheywantfromstarttofinishofeachproject.HaileyspecializesinCouncil Chambers,Boardrooms,TrafficManagementCentersandEmergencyOperationsCenters.Some ofHailey’skeyaccountsinclude:CityofAnaheim,CityofVentura,CoachellaValleyWater District,CityofBuenaParkandOrangePoliceDepartment.HaileygraduatedfromtheUniversity ofArizonawithaBachelor’sdegreeinCommunicationsandaminorinBusiness.

AccountManager
AccountManager

STEPHENWISNER,
Stephenhasover29yearsofexperienceintheaudiovisualindustry.Stephenhasworkedasan Installer,Programmer,ProjectManagerandSalesRepresentativeintheAVmarket,providing audio/videointegrationservicesandconsultingtoend -users.Becauseofhisworkethicand detailedapproachtoprojectdesignandintegration,Stephenhasanexcellentreputationinthe industry.Stephenputsastrongemphasisoncustomerservicewhichiswhyhehasalong recordofsuccessfullyguidinglocalandnationalclientswiththeiraudiovisualdesiresand needs.Stephen’spassionforlowvoltageintegrationandhisfocusonaudiovisualdesigntrends providesawelcomedapproachonprojectsbyprojectprofessionalsandclientsalike.Stephen holdsmultiplecertificationsincludingwithCrestron,Biamp,Cisco,Listen,PolygomandMersive.

AccountManager, DMC-D,DMC-D-4k,Biamp,Cisco,Listen,Polygom,Mersive PROJECT TEAM:

SALES
STEVEHOLLINGSWORTH, AccountManager, DMC-D
Stevehasover30yearsofexperienceintheaudiovisualindustry.StevestartedoutwithJ.O.S.

ProjectionSystemsin1994andwaspartofthegroupthatwasacquiredbyMCSiin1998.

Whilethere,heranthemostsuccessfulregioninthecompany.HehasworkedasaSystem Designer,Salesperson,ProjectManagerandRegionalManagerintheAVindustry. His experienceworkingonlarge,high-profileprojectshasimpressedindustrypeersaswellas clients.Duetohisbroadtechnicalknowledge,Stevehastheabilitytosolvecomplexintegration challenges.Thekeyphrase“ExperienceisGolden”certainlyappliestohim,andgiveshisclients thegreatestbenefitofall.StevegraduatedwithaBusinessAdministrationdegreefromSan DiegoStateUniversityandbeganhiscareerwiththeSanDiegoPadresasaProjectManagerin theStadiumOperationsDepartment.Steve’sclientlistincludes,butisnotlimitedto:Northrop Grumman,Viasat,Intuit,Children’sHospitalofLosAngeles,UniversityofCaliforniaRiverside andCountyofSanDiego.

KEVINLAYMON,
Kevinhasover10yearsofexperienceintheaudiovisualindustry.Kevinstartedintheindustry in2014workingasanInstallationTechnicianandwasquicklypromotedtoLeadTechnician.His attentiontodetailandcommunicationskillsledtoyetanotherpromotionasProjectCloser.He nowworksasaSalesEngineerforWesternAudioVisual&Security,apositionhecontinuesto excelat.Kevinisresponsiblefortroubleshooting,testingandconfiguringtheaudiovisual systemforfinalsign-offbythecustomerand/ortheconsultant.Kevinisbestknownforhis attentiontotheclient,andhasbeenknowntodropwhatheisdoinginordertohelpclients whentheyareinapinchorinneedofimmediatetroubleshootingorassistance.Heisboth BiampandDMC-Dcertified.Kevinhasworkedonmanyhigh-profileprojectsincluding:TacoBell corporateheadquarters,ClaremontMcKennaCollege,CityofGoleta,CityofVentura,Cityof Brea,CityofSantaBarbara,NewYorkLife,IntuitandChildren’sHospitalLosAngeles.

Engineer, DMC-D,BiampTesira
RANDIELLIS, CADEngineer, CTS
PROJECT TEAM:

ENGINEERING
Randihasover30yearsofexperienceintheaudiovisualindustry.Randiiswell-knownamongst theindustryforherexpertise,butisalsoknownbecauseshewasthefirstfemaleinthe audiovisualindustrytoearntheCTScertification.Shestartedintheindustryin1995asasales supportspecialistatExtronElectronicswhereshemanagedallGSAsalestotheU.S.aswellas salesandtrainingtotheNortheastregion.Since2002,shehasworkedforlargeintegration companiesasaCADEngineerdevelopingsystemdesignpackagestandards.Beforebecominga CADEngineer,sheperformedfunctionsinsystemsintegrationsuchasSystemsIntegration CoordinatorandServiceDept.Coordinator.BecauseRandihadknowledgeinaudiovisual systemsbeforelearningAutoCad,itgivesherauniqueadvantageinbeingabletounderstand projectsthoroughly.Becauseofthisadvantage,Randicancreatedrawingpackagesfromas littleasalistofequipment.

PHILALDERSON,
Philhasover20yearsofexperienceintheaudiovisualindustry.Overhis20+yearsof experienceintheaudiovisualindustry,Philhashadmanydifferentjobfunctionsincluding InstallationSupervisor,ProjectManager,FieldEngineerandSalesEngineer.Becauseofhis significantexperience,Philcontinuedtoworkhiswayupintheindustry,whereheisnowthe actingDirectorofEngineeringatWesternAudioVisual&Security.Philisknownaroundthe officeforhis“can-do”attitudeandhiswillingnesstoofferhisexpertiseonespeciallychallenging projects.Philhasmultiplecertificationsincluding:Clearone,Lutron,AMX,Biamp,SVSi,QSC, ScalaandPolycom.Hehasbeenapartofprojectsrangingfromcorporate,government,higher education,aswellasperformingarts.Somehigh-profileprojectsPhilhasheadedinclude:Taco Bell,Herbalife,NewYorkLife,TooFacedCosmeticsandvariouscollegesthroughoutsouthern California.

DirectorofEngineering, CTS-I,CCNA,DMC-D,DMC-T,BE2,DM-NVX,CTI- CSD,CTS,BiampTesira
JAYP.SCHELLIN,
Jayhasover10yearsintheaudiovisualindustry.JaystartedhiscareerintheAVindustryasan installer,workinghiswayuptobecomeafieldengineerandprogrammer.JayhasanAAdegree inbiologicalandphysicalsciencesandmathematicsandhasexperienceprogrammingfor Crestron,AMX,Biamp,Q-SYS,Shureandmore.Jayapproacheseveryprojectwithanupbeat attitudeandhasexperienceworkingonprojectsrangingfromcorporate,tomilitarytocity councilchambers.WhileworkingatWesternAudioVisual&Security,severalcustomershave reachedouttoJay’smanagerstocomplimentJay’sresponsiveandprofessionalnature.Jaywas alsoresponsibleforupgradingtheNATOResponsecapabilitiesofNorthropGrumman,the EmergencyOperationCenterfortheCityofOrangePoliceDepartment,JohnWayneAirport,and theCityofMurrieta.Jayhasalsoworkedheavilyoncouncilchamberprogrammingand commissioningincluding35+cityandcountychamberssomeofwhichare:CountyofSan Bernardino,CityofVentura,CityofChulaVista,CityofTemecula,CityofOrangeandmore.

SalesEngineer, DMC-D-4K,CTI-CTF,CTI-P301,CTI-FUSION-P,CCI-CCT

EDGARCARRILLO,
Edgarhasovereightyearsofexperienceintheaudiovisualindustry.Edgarstartedhiscareerin theaudiovisualindustryasatechnicianatWesternAudioVisual&Securityandhasperformed multiplerolessincehisstart.EdgarhasexperienceintherolesofProjectSuperintendent, ServiceTechnician,Closer,FieldEngineerand,tohiscurrentposition,asaDesignEngineer.

EdgarhasaBSdegreeinMechatronicEngineeringandholdscertificationswithCrestron, Biamp,QSC-SYS,NVXandExtron.Edgarbringsahardworkingpersistenceandattentionto detailtoeveryprojectheworksonduetohisexperienceworkinginmultiplefacetsoftheAV industry.Edgarhasworkedonmanyhigh-profileprojectsthroughouthiscareerwithWestern AudioVisual&Security,includingseveralcouncilchamberprojects.Someprojectstonote include:Fandango,NewYorkLife,SanBernardinoValleyMunicipalWaterDistrict,CityofGoleta, CityofTemecula,ClaremontMcKennaCollege,andmore.

DesignEngineer, DMC-4K-E, BiampTesira,QSC,NVX-N,Extron
PROJECT TEAM:

ENGINEERING

GEOCORONA,
Geohas18yearsofexperienceintheaudiovisualindustry.Geobeganiscareerinthe audivisualindustrywhileworking13yearsinresidentialAVwherehethentransitionedinto commercialAV.PriortocomingtoWesternAudioVisual&Security,Geoworkedfortwoyearsas theleadinstallerandforemanforU.S.embassyprojects.Afterworkingininstallationformany years,Geoworkedhiswayupintoprogrammingandtechnicianwork.Geohasmultiple certificationsincluding:aCTS,CTI-P201andsmartgraphicscertifications,DMC-T,DMC-D,and DMC-Efordigitalmedia,andisanExtronControlSpecialist.

Programmer, CTS,CTI-P201,DMC-T,DMC-D,DMC-E

GARRETTSMITH,
Garretthasoverthreeyearsofexperienceintheaudiovisualindustry.Garrettstartedhiscareer atWesternAudioVisual&Securityasaninstallationtechnician,whileattendingcollegeat ConcordiaUniversity,Irvine.AftergraduatingfromConcordiaUniversitywithaBachelor’sdegree inCommunication,GarrettreturnedtoWesternAudioVisual&Securitytoworkfulltime,and hasworkedhiswayupintoaProjectManagerposition.PriortoGarrettarrivingatWesternAudio Visual&Security,hewasaCorporalintheMarineCorpsforfouryears.Duringhisservice,he providedlogisticsandoperationalplanningforelectricalsystems.Hehasworkedonmanyhigh- profileprojectsrangingfromcorporatetoeducationincluding:CalStateFullerton,AZTEC Engineering,EASports,ArizonaSportsFoundationandmore.

ProjectManager
Shelbyhasover25yearsofexperienceintheaudiovisualindustry.Hestartedhiscareerat MCSiandhasworkedforacoupleotherlargeintegrationcompaniesbeforearrivingatWestern AudioVisual&Securityin2010.HeisWestern’sSeniorProjectManagerdesignatedasthe trainingcoordinatorforallnewhires.Beforejoiningtheaudiovisualindustry,Shelbywasa SergeantintheMarineCorpsforsixyears.Hisexperiencecoversafullrangeofprojectsstarting withsimplesystemsandthen,inthepast10years,spentfullyonlarge-scaleprojects.Someof theseprojectsinclude:Herbalife-LALive($1.5million),TacoBell($1million),UCLAMedical Center,USCMedicalCenter,MayoHospital,CityofHope,UCIrvine,ClaremontMcKennaCollege andIntuit.

PROJECT TEAM:

PROJECT MANAGEMENT
SHELBYTOAL, SeniorProjectManager, PMP,DMC-D

KEITHHOWARD,
Keithhasover24yearsofexperienceintheaudiovisualindustry.Keithstartedinthe audiovisualindustryin1999asanApplicationsEngineerforSamsungElectronics.In2008,he movedtoCrestronElectronicswhereheworkedasanInstructorforCertifiedProgrammingand DigitalMediaCertifications.HejoinedWesternAudioVisual&Securityin2015asaSenior ServiceTechnician.KeithholdsmultiplecertificationsincludingcertificationsforCrestron Programming,CrestronDigitalMedia,QSC,Q-SYSandDSPProductLine.Keith’svastaudiovisual knowledgeandexperiencemakehimavaluableassetinthefieldfor,notonlyourservice department,butforourintegrationdepartmentaswell.HavingKeithonourteamgivesusan advantagebecausewehavetheflexibilitytomakeprogrammingchangesimmediatelyrather thanhavingourclientwaitforaprogrammertobeavailable.

SeniorServiceTechnicianProgrammer, CTS,DMC-D,DMC-E,
DMC-T,BE2,QSC,Q-SYSCertified

RAYSTEVENS,
Rayhasover25yearsofexperienceintheaudiovisualindustry.Raystartedintheaudiovisual industryin1998asanengineeringassistant.Hehasperformedmanyjobfunctionsoverthe past18yearsincludingInstallationTechnician,ServiceCoordinator,InsideSalesandProject Management.RayholdscertificationsforCrestronProgramming,CrestronDMC-D,Hiltiand OSHA.Someofhisclientsinclude:Intuit,AmericanCareerCollege,CitrusCollege,Children’s HospitalofLosAngelesandIrvineRanchWaterDistrict.

ServiceTechnician, DMC-D,BE2
PROJECT TEAM:

SERVICE

KEVINMAHKORN,
Kevinhasover17yearsofexperienceintheaudiovisualindustry.Kevinstartedintheindustry in2007workingasaProjectCoordinator.Heworkeddirectlywiththeprojectmanagementand engineeringteamsonallnewandexistingprojects.Hisattentiontodetail,knowledgeof installationrequirementsinthefieldandcoordinationwithendusersmadeKevinanintegral partofthetechnicalservicesdepartment.In2009,KevinwaspromotedtoServiceManager wherehewastaskedwithbuildingandmaintainingafullyfunctioningservicedepartment- somethinghehasdonenothingbutexcelandexceedexpectationswith.Kevinhasreceived greatpraisefromclientsandcollegesduetohisconstantandoutstandingcustomerservice andsupport.Hehasaloyalfollowingofcustomersandisrecognizedbymanyofourindustry suppliersasthetopinhisfield.SupplierscontinuetosteertheirservicebusinessKevin’sway sinceithashadsuchapositiveeffectontheirbusiness.Kevinhasworkedonmanyhigh-profile projectssuchas: TacoBellcorporateheadquarters,HerbalifeLALive,Metlife,WATG,Intuit, Children’sHospitalLosAngeles,CitrusCollege,CerritosCollegeandBankofAmerica.

ServiceManager, DMC-D

JESSEMARTINEZ,
Jessehasover19yearsofexperienceintheaudiovisualandelectricalbusiness.Hehasbeen workinginthelowvoltageindustrysince2005.Hestartedoutinstructuredcabling,pullingwire andbuildingoutserverroomsforlargecompanieslikeWesternDigital,UCLA,Monsterand Gensler.In2009,JessemovedtotheaudiovisualdepartmentinstallingTVs,ceilingspeakers, wirelessmicrophones,videoconferencing,mediawallsandbuildingoutAVracksinresidential andcommercialproperties.Jessejumpedintothesecuritysectorheadfirstin2011andhas beenpassionateaboutiteversince.Hehasworkedinmanydifferentenvironmentsincluding hospitals,hotels,commercialhigh-risebuildings,residentialhigh-risebuildings,government buildings,televisionproductioncompanies,retailstoresandbanks.Hehasexperiencein installation,on-fieldengineering,projectmanagement,programmingandcustomerservice skills.Jessebelievesthecustomershouldgetaclean,professionalinstallationandisalways lookingtocloseeachprojectwith100%satisfaction.

SecurityOperationManager
PROJECT TEAM:

SECURITY

JEREMYDAVIS,
Jeremyhasover20yearsofexperienceintheSecurityIntegrationbusiness.Duringthattime, hehasassistedsomethearea’slargestbusinessesinsecuringtheirfacilitiesfrombothinternal andexternalthreats.Aspartofadesign-buildfirm,helearnedearlyontheimportanceof attentiontodetail,properlyaligningclientexpectations,andtheimportanceofexcellent customerservice.Hisapproachtothephysicalsecurityneedsofhisclientsisthatofapartner, andnotsimplyaninstallationcontractor.Jeremyhasdevelopedaclientcentric,service-based approach,ensuringclients’needsarecontinuouslymetlongaftertheinitialsale.Withtheever- changingtechnologyinthesecurityindustry,hehasremainedcommittedtoprofessionalgrowth andtechnicalknowledgethroughmanufacturercertificationsandproficiencyonindustrybest practices.SincejoiningWesternAudioVisual&Security,Jeremyhascontinuedtoapplyaclient- focused,service-orientedapproachtoidentifyingandmeetingallourclients’securityneeds.

DirectorofSecurity, PSP,ACQ,ACE
City of Gardena
Proposed Project Team

HAILEY SCHELLIN

ACCOUNT MANAGER

SHELBY TOAL

PROJECT MANAGER

RYAN BAUMGART

PROCUREMENT

GEO CORONA

PROJECT CLOSER

DANNY BERMUDEZ

SUPERINTENDENT

KEVIN MATUTE

TECHNICIAN

JOSH BARBA TECHNICIAN

MIGUEL MEZA

TECHNICIAN

COLIN LAYMON

TECHNICIAN

ERIK WILSON

ENGINEER

KEVIN MAHKORN

SERVICE MANAGER

JAY SCHELLIN

PROGRAMMER

RANDI ELLIS

CAD/DOCUMENTATION

www.wav1.com
Proposed Approach

Our approach starts with hiring the most qualified people. Your Project Manager, Shelby Toal, is one of only two in Southern California that has the prestigious PMP Certification. He is also a 20-year veteran of the Audio Visual Industry. Our Lead Design Engineer, Erik Wilson, has the most proven experience with Boardroom and Council Chamber projects, and their correlating overflow spaces. Western A/V & Security (WAVS) has become very familiar and understands that each Municipality project has unique needs. Erik has become recognized as the “go to” Engineer for Consultants and Suppliers in the niche world of Council Chamber style projects. His vast knowledge of the Signal Distribution Systems and Broadcast Systems are what set his skills apart.

In the design/build approach, our Sales Team (Rep. & Engineer) will sit down with the client to develop the clients’ wants and needs for each space. Once this is complete, our team develops a bill of materials and scope of work for each space. This is reviewed with the client to ensure that it meets all the requirements for the project. This applies to your project as well.

We start off all projects with a Kick-off meeting to ensure that all parties have reviewed the scope of work together. The better the Scope of Work, the better the project is executed. At this meeting we will provide the client with one point of contact at our company. Once a fully executed copy of a contract or a PO is delivered to WAVS, Shelby Toal will be the main point of contact for The City of Gardena. We like to provide our client with one point of contact to ensure that communication will flow at a swift pace.

Our team follows the steps in our System Milestone Schedule to ensure nothing is forgotten or left behind. Depending on the project needs, our Project Manager will be on-site to provide daily or weekly updates on the project.

Once we have completed the implementation and testing, there is another critical piece which is the training. Over the years we have found out that the best Training comes from the Engineer who worked with the client to design the system and implement the system. It eliminates all the questions of “Why” since both parties were part of the design, changes, deletions, adds, etc.

www.wav1.com
Personnel Staffing Plan

When it comes to Municipality projects, our Project Manager (PMP), Shelby Toal, will put his best men forward on the job. Due to our experience and extensive resume in Municipality projects, WAVS understands the urgency and niche quality to these systems. Our Engineers & technicians truly enjoy working on Municipality projects, since we have become the experts in these systems.

If there is a change in management on the project, WAVS would contact The City of Gardena directly to let them know. We differ from other companies in the fact that we have two Project Managers that are aware of all ongoing projects.

Project Controls

Our 30 years of experience working with Cities, Counties, and Municipalities has given our company a competitive edge in this niche market. Our company has found that one major key in controlling our project costs for these projects starts with a well-defined scope of work.

We then have our Project Manager review that well-defined scope of work with the client in the kick-off meeting.

Our team utilizes real-time information on our server. So, if any changes are made on our Bill of Materials, Schedule, Drawings, Programming, Engineering, etc, everyone can see the exact changes in real time. The Project Management Software also alerts the team of these changes once they have occurred.

Our warehouse manager also updates the system with equipment and shipping updates, so our field supervisors have real-time status on every item in the system.

Our field team utilizes TAG Software, which helps provide daily tracking of progress on all areas of the project including off-site & on-site installation, drawings, and engineering. We can show you this software in an interview.

In regards to accurate and timely invoices, our Project Managers review and approve of all Billings before they are sent out, Tuesdays or Fridays.

All of our real-time information systems can be demonstrated or discussed in more thorough detail during an interview.

www.wav1.com

In-Shop Assembly and Fabrication

Once a technician is hired at WAVS, the first thing they learn about is the importance of our in-shop assembly process. In fact, WAVS has a room dedicated to in-shop assembly. In this room, our technicians will build and wire racks prior to coming on-site. In addition, they can load and test code before bringing the racks and equipment on-site. This process is crucial and ensures that the on-site installation will go much smoother. Our technicians have a list of tests to perform before they can bring a rack to the jobsite. The Lead Technician will verify that his team has performed all of those tests required.

Our Project Managers hold monthly and private meetings with each one of our technicians. In these meetings, they can be randomly tested on WAVS in-shop assembly process.

At that time, they will also inform the Project Managers of any specific areas where they hope to improve. These private monthly meetings give our Project Managers insight into each Technicians’ individual strengths. Based on those individual strengths, he will put them in specific courses to receive accreditations & certifications in that specific field of knowledge.

Testing & Acceptance

Aside from all the good preparation needed on the front-end, one of the most critical elements will be testing.

Our technicians utilize a quality control checklist, to ensure that all new items of the system are working properly. Please see this checklist attached. The Lead Technician will always verify that his team has completed each item on their checklist.

In addition, our Project Manager will perform multiply quality audits throughout the installation of this project. Please see the quality audit form attached.

Upon final project walk through, the PM (Project Manager) or PE (Project Engineer) will provide final sign off on the quality control checklist.

Once the installation and testing phases are complete, training will be scheduled.

Page 1 of 2 ends

QUALITY AUDIT
Project Title: Date Prepared:

Project Auditor: Audit Date:

Area Audited

Good Practices to Share

Areas for Improvement

Project
Project processes
Project documents
Product
Product documents
Product requirements
Approved change
implementation
Corrective or preventive
action implementation
Defect/deficiency repair
Quality Management
Plan
Organizational
policies
Organizational
procedures

Page 2 of 2 ends

QUALITY AUDIT
Deficiencies or Defects
ID Defect Action Responsible Party Due Date

Comments

Wiring & Terminations
Pass / Fail Lead Tech
Initials
PM/PE
Initials
- All video connections tested & functional
- All audio connections tested & functional
- All control connections tested & functional
- All Digital Media cabling tested & functional
- All data connections tested & functional
- Heat shrink used on cabling (where applicable)
- All wiring snake-skinned and zip tied
- Cables/terminations labeled correctly
Describe any issues below:

Testing (Manual Routing, Keypads or Remotes)
Pass / Fail Lead Tech
Initials
PM/PE
Initials
Presentation Sources:
- Dedicated PC
- Laptop Interface 1
- Laptop Interface 2
- Additional Laptop Interfaces?
- DVD / VHS
- CATV or Satellite TV
- DVR and audio recorder (recording VTC or local presentation) - Other
- Other
Describe any issues below:

WAV Quality Control Checklist

Microphones:

Pass / Fail Lead Tech
Initials
PM/PE Initials
- Test each individual table microphone.
- Test presenter microphones (i.e. wireless lav / handheld) Describe any issues below:

Audio Conferencing:

Pass / Fail Lead Tech
Initials
PM/PE Initials
- Make a point-to-point audio call.
- Test conference call (minimum of 3 parties on the conference) Describe any issues below:

Video Conferencing:

Pass / Fail Lead Tech
Initials
PM/PE
Initials
- Make a point-to-point video call.
- Make a multi-point video call (minimum of 3 video sites) - Send VGA/content sharing
Describe any issues below:

Workmanship:

Pass / Fail Lead Tech
Initials
PM/PE Intials
- All A/V cabling tied up & off ceiling grid
- Speaker grills all facing same direction
- Ceiling tiles not damaged from installation
- Remove ALL trash from the jobsite
- Wipe down ALL displays & equipment (no fingerprints)
- No drywall dust or ceiling debris left in room (carpet, countertops, etc.) - No scratches inside of credenza’s due to racks being pulled in/out - Projectors properly aligned on projection screen (top/bottom & side/side) - Displays mounted correctly and level.
- No scratches on table due to table box, Mic installation, etc. - Wall plates, keypad, etc. installed straight, tight, and with no viewable drywall damage

- No fingerprints on walls surrounding displays / AV equipment - Pass through plates used behind displays / credenzas / anywhere cables come through a wall

- Rack neatly wired & labeled correctly
- Is the credenza hot?
- Blank Plates installed in empty spaces
- AAV ID Plate placed on racks
- Manuals, warranties, etc. brought to AAV for Closeout process -Line drawings left with on-site in equipment rack for Engineer - Remotes, etc. (batteries, spare VGA cables) passed to client (note name and location)

- Leave any proprietary tools/parts onsite (security screw drivers, ect.) Describe any issues below:

BP-1
ATT
ACHMENT “A”- BID PROPOSAL (BP)

COUNCIL CHAMBERS VISUAL AUDIO

UPGRADE DESIGN/BUILD PROJECT
PROJECT NO. JN 536
Contr actor:

Addr ess:

Phon e:

Fax :

Lic ense No.:

D.I.R . No.

Em ail:

To Be
Submitted
WIT
H
Bi
d Package
Western A/V & Security
1592 N Batavia #2, Orange CA, 92867
714-637-7272
N/A
C-7: 871609
1000008082
[email protected]
BP-2

BID PROPOSAL
PROJECT NO. JN 536_
REVISED BID SCHEDULE, AUGUST 7, 2023
The undersigned, having examined the proposed Contract Documents titled:

COUNCIL CHAMBERS AUDIO VISUAL UPGRADE
DESIGN/BUILD PROJECT NO. JN 536
and having visited the site and examined the conditions affecting the work, hereby proposes and agrees to furnish all labor, materials, equipment, and appliances, and to perform operations necessary to complete the work as required by said proposed Contract Documents and itemized bid schedule below. All work shall be completed within (25) Calendar Days from the date the Notice of Proceed is issued by the Engineer.

Item
No. Item Description Unit
Approx.

Quantity
Unit Price in
Figures Item Total

BASE BID
1 Design/Build City Council
Chambers Audio Visual Upgrade
per Specifications/RFP
L.S. 1 $ $

ADDITIVE ALTERNATE BID
1 One-year Extended Warranty
(In addition to one-year Faithful
Performance Bond/Basic
Warranty)
L.S. 1 $ $
Note: BID award includes Additive Alternate. The City reserves the right to remove alternate from the work.

TOTAL CONTRACT BID (BASE + ADDITIVE ALTERNATE BID):
(Figures) $
(Words) ______
* In case of error in extension of price into the total price column, the unit price will govern.

All work required and shown on the construction plans and this specification for which no price or item is listed on this proposal, it shall be understood that such work, equipment, labor, tools and materials shall be provided without extra charge, allowance or direct payment of any kind. Payment for performing such work or furnishing such 79,167.40 79,167.40
2,721.00 2,721.00
81,888.40
Eighty One Thousand, Eight Hundred Eighty Eight Dollars and Forty Cents.

BP-3
BID SCHEDULE (Continued)
equipment, labor, tools and materials shall be included in the above lump sum or unit bid prices and no additional compensation will be paid therefor.

If the City determines that any of the unit bid prices are significantly unbalanced to the potential detriment of the City, the bid will be replaced as non-responsive.

In case of any discrepancy between the words and the figures, the words shall prevail. If the unit price and the total amount for any item are not in agreement, the unit price alone shall be considered to represent the bidder’s intention and all totals will be corrected to conform thereto.

Attached hereto is cash, a certified check, a cashier's check, or a bidder's bond in the amount of _______________________________________________________________________Dollar s, said amount being not less than 10 percent of the amount bid. Pursuant to Public Contract Code Sections 20172 and 20174, it is agreed a portion equal to the difference between the low bid and second low bid shall be retained as a bid bond forfeiture by the City if the undersigned fails or refuses to execute the Contract and furnish the required bonds and certificates of insurance within the time provided.

Name of Bidder
Signature of Bidder
Hailey Schellin - Account Executive at Western A/V
10% of the amount Bid
Bid Bond
CON TRACTOR:
(Name, legal status and addms)
Western A/V, A Corporation
1592 N. Batavia Street, Suite 2
Orange, CA 92867
OWN ER:
(Name, legal status and addrm)
City of Gardena
1717 W. 162nd Street
Gardena, CA 90247
Bid Bond Number: CSBA-24697
SURETY:
(Name, legal status and principal place of business)
Markel Insurance Company
3131 Camino del Rio N., Suite 1450
San Diego, CA 92108
This· document has important legal consequences.

Consultation with
An attorney is encouraged with respect to its
completion or modification.

Any singular reference to
Contractor, Surety, Owner or
other party shall be considered
Plural where applicable.

BOND AMOUNT: Ten Percent (10%) of the Amount Bid
PROJECT: Council Chambers Audio Visual Upgrade Design/Build, Project No. JN 536 Project Number, if any: JN 536
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors, artd assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment _Clf labor and material furnished in the pr,osecution thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null anc;I void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid d_ocuments, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days.

If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. . \ · , ' ' "'''' •'-'•t, When this Bond has been e to comp y w1 a statutory or o er eg reqU1rement 1n e ocatlon o e rqJeq.>1lnyprovts10n l!f ,'. . furnish d 1 'th th 1 al . . th 1 . fth P . ._\~ Ml . _. tl.t;;,1· .'I\! Bond conflicting with said statutory or legal requirement shall be deemed deleted here from and provisions conforhuft\):o~suc¥·s 'b tory· . ; other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall, b~ ci;,,iis~;as ~, •t, statutory bond and not as a co=on law bond. , .' f {f!t:• .:,~-, '? ~.ri.

Signed and sealed this .1ilih_day of August 2023 ~, ',-.;_ l •?ti!i;fi 1· '-' ;._; : , :.~·i· '\ti', '~ ~: ~i .. ••
1 : f.! (~l .. .;: &JI~, (.V , ,.,~- , ....
",,l"f." ..... w,,•• •r f) ~/1,\ \\\ (Principal) (.Jea fton,,,.it1 Western A/V A Corporation
(Witness) Melissa Ann Vaccaro
« , ' ;:\ '\ffll.lt Ut tj -
--+--~<---------·"'"~~,r•l~l~t~,, (.-lf',. -ilk &~ ....... ttfl;,~, ti~;t.. " . ,, \· 1",c-
\'· ,, _,,~
L,. ·> ~•. i(o<.~ •'ti~
t' .. \ .i.. .. "'"'·--~ -:;i.-'(•· 11'!'.""- \ .~ ~-
·~?.· # ,y;;;~ i ,,,, ) .... -''
'1h~~ '• , t•
-~)J~l'J~ff~1~~~,,~~ ~~---V::----\:::---:::+---"c----1!,-----,r.c,----;:;---....,:,,,., •• ,,,,,\ (Witness) SI-' l~L.G>-j
By arrangement with the American Institute of Architects, the' National, Association of Surety Bond Producers (NASBP) (www.nasbp.org) makes this form document available to its members, affiliates, and associates in Microsoft Word format for use in the regular course of surety business. NASBP vouches that · the original text of this document conforms exactly to the text in AIA Document A310-2010, Bid Bcmd.

Subsequent modifications may be made to the original text of this document by users, so careful review of_. ' its wording and consultation with an attorney are encouraged before its completion, execution or acceptance.

ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.

State of California
County of ..;;0;..;.ra=n-'-'g'-=e ___ .....,.... ______ ...J On __ ___,.0""8,._,/1""'0,..,,/2,..,.0..,_23,.___ ____ before me, __ c:.:.M:.;::e::.:.;lis::.::s:::a..:..A.::..:nc:.:.n....:V-=a-"'cc::.::a::.cro::.1,..:..N"-=o'-"ta:::..rvL..:.-P=ub=lc::ic ____ _ (insert name and title of the officer)
personally appeared Shaunna Rozelle Ostrom
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature r·',C\:,~-") (Seal)
Melissa Ann Vaccaro
.., •. . ' COMM. #2401942 .., r@·~.,.:.•, M~
'. .· - Notary Public-California
IL >',.,, ORANGE COUNTY IL
MyComm.Expir~

Bond No. CSBA-24697
POA# 510023

JOINT LIMITED POWER OF ATTORNEY
KNOW All MEN BY THESE PRESENTS: That Sure Tee Insurance Company, a Corporation duly organized and existing under the laws of the State of Texas and having its prll"IC1)al office In the County of Harris, Texas and Markel Insurance Company (the "Company"), a corporation duly organized and existing under the laws of the state of Illinois, and having its principafadministrative office in Glen Allen, Virginia, does by these presents make, constitute and appoint:

Arturo Ayala, Daniel Huckabay, Dwight Reilly, Shaunna Rozelle Ostrom, Frank Morones, Michael D. Stong, Ben Stong, R. Nappi, Benjamin Wolfe, Chelsea Liberatore, Adrian Langrell Their true and Lawful agent(s) and attorney(sHn-fact, each in their separate capacity if more than one Is named above, to make, execute, seal and deliver for and on their own behatf, individually as a surety or jointly, as co-sureties, and as their act and deed any and all bonds and other undertaking ln surety ship provided, however, that the penal sum of any one such Instrument executed hereunder shall not exceed the sum of:

Fifteen Million and 00/100 Dollars ($15,000,000.00)
This Power of Attorney is granted and is signe<1 and sealed under and by the authority of the followlng Resolutions adopted by the Board of Directors of SureTec Insurance Company and Markel Insurance Company:
"RESOLVED, That the PresKJent, any Senior Vice President, Vice President, Assistant Vice President, Secretary, Assistant Secretary, Treasurer or Assistant Treasurer and each of them hereby is authoriZed to execute powers of attorney, and such authority can be executed by use of facsimile signature, which may be attested or acknowledged by any officer or attorney, of the company, qualifying the attorney or attorneys named in the given power of attorney, to execute in behalf of, and acknowledge as the act and deed of the SureTec Insurance Company and Markel Insurance Company, as the case may be, all bond undertakings and contracts of suretyship, and to affix the corporate seal thereto ...

IN WITNESS WHEREOF, Markel Insurance Company and SureTec Insurance Company have caused their official seal to be hereunto affixed and these presents to be signed by their duly authorized officers on the 4th day of January , 2023 .

SureTec Insurance Company
State of Texas
County of Harris:

On this 4th day of January , 2023 A. D., before me, a Notary Public of the State of Texas, in and for the County of Harris, duly commissioned and qualified, came THE ABOVE OFFICERS OF THE COMPANIES, to me personally known to be the individuals and officers described in, who executed the preceding instrument, and they acknowledged the execution of same, and being by me duly sworn, disposed and said that they are the officers of the sak:I companies aforesaid, and that the seals affixed to the proceeding Instrument are the Corporate Seals of said Companies, and the said Corporate Seals and their signatures as officers were duly affixed and subscribed to the said instrument by the authority and direction of the said companies, and that Resolutions adopted by the Board of Directors of said Companies referred to in the preceding instrument is now in force.

IN TESTIMONY WHEREOF, I have hereunto set my hand, and affixed my Official Seal at the County of Harris, the day and year first above written. ..... .,-, .... , XENIA RIVAS
{.f:;/t\ Notary Public State of Texas
\°':..\---«Ji Commission# 129117659
"·•--~.:....... Commission Expires 9/10/24
By: -x~----,_ r<,: .~~-~.,.....~-P~--ic--
M~i~sion expires 9/10/2024
We, the undersigned Officers of SureTec Insurance Company and Markel Insurance Company do herby certify that the original POWER OF ATTORNEY of which the foregoing is a full, true and correct copy Is still in full force and effect and has not been revoked, IN WITNESS WH~REDF, we have hereunto set our hands, and affixed the Seals of said Companies, on the ~day ol __ A_u_gu~s_t ____ -_2_0_2_3 __

CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189
II{ 6 a Oil J ECIIUI lllUIEI JO II J J )II@( 5 J J IIIIUICUII OJ )IIICOI :0 IIIIB:BI )fja Bi( uoo 11111m11 !1:011 J ( I B A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California }
County of ~V")€) eJ
On {\J§I.U1'}t \d\ ) Qi0'dl2 before me, _ _,,__....,__,'-'---'-,._,,__\..;..:.mcu-'-=-=·-+---'--"'--=----'---'1---'-='""--'--'-~ U Date me and Tit
personally appeared ---------'-"""":..:....:i---'"'--",_.__,,_a..,_,_-+-~------------ who pro\/ed to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. 1············ • '• SHIRLEY IMAI
: / •· , Notary Public • ulifornia f i : Orange County
• • Commission f 2320260 -
"•, •••'• My Comm. Expires Jan 31, 2024
Place Notary Seal and/or Stamp Above
I certify under PENAL TY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand and official seal.

Signature -------==--------"'----
Signature of Notary Public

OPTIONAL
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: __________________________ _ DocumentDate: _____________________ Numberof Pages: ___ _ Signer(s) Other Than Named Above: ______________________ _ Capacity(ies) Claimed by Slgner(s)
Signer's Name: ___________ _ Signer's Name: ___________ _ o Corporate Officer -Title(s): ______ _ o Corporate Officer -Title(s): ______ _ o Partner -o Limited o General o Partner -o Limited o General o Individual o Attorney in Fact o Individual o Attorney in Fact o Trustee o Guardian or Conservator o Trustee o Guardian or Conservator D Other: D Other:

Signer is Representing: _________ _ Signer is Representing: _________ _ 001111111 Jfillllllll I Ill Ill I 1111 tl0:0:00:880 El I Ill E II J ii Ell Ill! [)08COEO:O@(EJ:80ffiDJDEO ECDDD I U) ©2018 National Notary Association

BP-4

BID PROPSOAL
PROJECT NO. JN 536_

ACKNOWLEDGEMENT OF ADDENDA RECEIVED
The Bidder shall acknowledge the receipt of addenda by number and date each addendum received.

Addendum No. ____ Da
te ___________ Addendum No. ____ Date ___________
Addendum No. ____ Date ___________ Addendum No. ____ Date ___________ Addendum No. ____ Date ___________ Addendum No. ____ Date ___________ Addenda will be issued only through e-mail. An Addendum must be acknowledged above by a bidder in its submitted form of Proposal.

If an addendum or
addenda has been issued by the City and not noted above as being received by the Bidder, the Bid Proposal may be rejected.
____________________________________ ________________ ________ _____
Bidder’s Signature Date

BID PROPOSAL
PROJECT NO. JN 536_
1 8/7/2023
8/11/2023

NON-COLLUSION AFFIDAVIT
(To be executed by Bidder and submitted with Bid)
State of California
County of Los Angeles
-B v\ii}W J<:~e,ll i•/f\. being first duly sworn, deposes and says that he o~ s Ace 00t1.f-Q:YC:011 v-e of ldf-. pt-f Y //1 l!d V :--:---""'.:""-______ the party making the foregoing bid, that the bid is notrtiade in the interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any 1 manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder, has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, or agent thereof to effectuate a collusive or sham bid.
\NlS±C Vh
Sl~BIDD
/'CfOf 2--N · 0/tfl?t Vl'vt J-f-1 Svtift 2....

ADDRESS OF BIDDER 1
Orn//1_5:? v:t-CITY STATE

ALL SIGNATURES MUST BE WITNESSED BY NOTARY
(attach appropriate jurats)

BID PROPOSAL
PROJECT NO. JN 536
BP-5
?f'l-.0{p7
ZIP

CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189
I Ela El E 3 E OU IUI Iii E II 011111:111131113131:IICIICIICICIU llU 13111:1 1111:0:00011:0:o:s 8CJI II mo 1:1~1 OEllll:O A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Orooe,.e,' }
On 9ua_s 1fft \ /4) d)0ei2 before me, tv\~1
U Date \ \ Here Insert Na e and Title of the Officer
personally appeared _______ ___,_._-\-'--'=p,..::....\;..!:L~\;;;==~'-'1---"~.L::CM::..L..! ...... e)....L.,l""""='-"'~=-<---------- Narrnks) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. eeeeeeee~ SHl~LEY !MAI
Noury Public -uliforni• :

Or•nte County
Commission# 2320260 -
y Comm. Expires Jan 31, 202-4
Place Notary Seal and/or Stamp Above
I certify under PENAL TY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand and official seal.

Signature --~--=-~L__::_-_-_-_-_-___ _ Signature of Notary Public

OPTIONAL
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: __________________________ _ Document Date: ____________________ Number of Pages: ___ _ Signer(s) Other Than Named Above: ______________________ _ Capacity(ies) Claimed by Slgner(s)
Signer's Name: ___________ _
Corporate Officer -Title(s): ______ _
Partner - Limited General
Signer's Name: ___________ _
Corporate Officer -Title(s): ______ _
Partner - Limited General
Individual Attorney in Fact Individual Attorney in Fact Tr.u§tee Guardian or Conservator Trustee Guardian or Conservator Other: Other:

Signer is Representing: ________ _ Signer is Representing: ________ _ EIU JE J J JS J il'O:O I 1 11 B jl) DO Bt«lil J J 11 D t? B:§ I, 11 0 J E E E3 JD i J Jlil El Ill HJ OJ 110 ©2018 National Notary Association
J

BP-6

DECLARATION OF ELIGIBILITY TO CONTRACT
[Labor Code Section 1777.1; Public Contract Code Section 6109] The undersigned, a duly authorized representative of the contractor, certifies and declares that:

3. The undersigned contractor is aware of California Public Contract Code Section 6109, which states:
“(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a contractor from performing work on a public works project with a subcontractor who is i neligible to perform work on the public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code.” “(b) Any cont ract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debar red subcontractor may not receive any public money for performing work as a subcon tractor on a public w orks contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the pro ject shall be returned to the awarding body. The contractor shall be responsible f or the payment of wages to wor kers of a debarred subcontractor who has been allowed to work on the project.”

Signature
: ____________________________ Name: _________________________________ Title: _______________
_________________ Company: ______________________________

BID PROPOSAL
PROJECT NO. JN 536_
Hailey Schellin
Account Executive Western A/V & Security
11th August 23 Orange
, CA
BP-7

DESIGNATION OF SUBCONTRACTORS
In compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100- 4113 of the Public Contract Code of the State of California, and any amendments thereto, each bidder s hall set forth below the name and locatio n of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the cons truction of the work or imp rovement in an amount in excess of one -half (1/2) of one percent (1%) of the prime con tractor's total bid, and shall f urther set forth the portion of the work which will be done by each subcontractor. Only one subcont ractor for each such portion shall be listed.

If
the contractor fails to specify a subcontractor for any portion of the wor k to be perf ormed under the contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitt ed to subcont ract that por tion of the work except under the conditions hereinafter set forth.

Sublet
ting or subcontracting of any portion of the work to which subcontractor was designated in the original bid shall only be permitted in cases of public emergency or ne cessity, and then only after a finding reduced to writing as a public record of the legislative body of the City.

Portion
of Work
% Subcontractor's Name & Address
Type of
Work
State
License
Number Class
D.I.R.

Number
Not more than _____%.

N/A
BP-8

BID PROPOSAL
PROJECT NO. JN 536_

CONSTRUCTION PROJECT REFERENCE
In order to more fully evaluate your background and experience for the project herein proposed, please submit a list of Public Works and/or similar construction projects completed or in progress within the last th ree (3) year s. Failure to provide this information may constitute grounds for rejection of your bid as non-responsive.

Number of years as a contractor in construction work of this type:

Three projec
ts of this type recently completed:

1. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

2. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $

3. Name (Firm/Agency):

Address:

Contact Person: Telephone No.:

Title of Project:

Project Location:

Date of Completion: Contract Amount: $
NOTE:

If requested b y the City, the bidder s hall furnis h a certified fi nancial statement, references, and other information sufficiently comprehensive to permit an appraisal of hi s current financial condition.

Bidder's Signature
18 City of Banning
John Garside 951-922-3195
Council Chamber A/V Upgrade
City of Banning Council Chambers
February 2021 209,000
City of Barstow
Tara Becerra 760-255-5127
Council Chamber, Broadcast Control Room & Conference Rooms City of Barstow City Hall
May 2021 226,000
Melissa Zoba 909-307-9228
Boardroom A/V Upgrade
San Bernardino Valley Municipal Water District Boardroom San Bernardino Valley Municipal Water District
April 2021 177,000
789 N San Gorgonio Ave, Banning, CA 92220
220 E Mountain View St A, Barstow, CA 92311
380 E Vanderbilt Way, San Bernardino, CA 92408
BP-9

BID PROPOSAL
PROJECT NO. JN 536_

CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS
As suppli
ers of goods or services to the Ci ty, the firm listed below certifies t hat it does n ot discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all ap plicable federal, state, and local directives, and executive orders regarding non -discrimination in employmen t; and that i t agrees to pursue posi tively and aggressively the principle of equal opportunity in employment.

We agree spec
ifically:

1. To estab
lish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels.

2. To communi
cate this polic y to all persons concerned, including all company employees, outside recruiting services, especially t hose se rving minorit y communities, and to the minority communities at large.

3. To take aff
irmative steps to hire minority employees within the company.

FIRM

TITLE OF PERSON SIGNING

SIGNATURE
DATE
Please include an
y additional information available r egarding equal opportunity employment programs now in effect within your company:

Western A/V & Security
Account Executive
8/11/2023
WAVS is recognized as an equal opportunity employer. Please note, WAVS is female owned and has open hiring practices.

BP-10

BID PROPOSAL
PROJECT NO. JN 536_

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(BEF

ORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE) The Cont
ractor shall not perform Wor k with any S ubcontractor that ha s been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or St ate law providing for the debarment of contractors from public works. The Contractor and Subcontractors shall not be debarred or suspended throughout t he duration of the Contrac t pursuant to Labor Code Section 1777.1 or any other feder al or State law prov iding for the debarment of contractors from public works. If the Contractor or any Subcontractor becom es debarred or suspended during the duration of t he Project, the Contractor shall immediately notify the City.

1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
a. Ar
e not presently debarred, s uspended, proposed for debarment, declared ineligible, or voluntarily excluded fro m covered transactions by any Fed eral department or agency;
b. Hav
e not within a 5-year period preceding this proposal been convicted of or had a civil judgment rendered agains t them for commis sion of fraud or a criminal offe nse in connection with obt aining, attempting to obtain, or performing a public (Feder al, State or local) transaction or contract under a public transaction; violat ion of Federal or State antitrust s tatutes o r commission of e mbezzlement, theft, forgery, brib ery, falsification or destruction of records, making false statement, or receiving stolen property; c. Are not pr
esently indicted for or othe rwise criminally or civ illy charged by a governmental entity (Federal, State or loca l) with comm ission of any of the offenses enumerated in paragraph 1b of this certification; and d. Hav
e not within a 5 -year period preceding this appl ication/proposal had one or more public transac tions (Federal, State or local) ter minated for cause or default.

2. Wher
e the prospective primary participant is unable to certify to any of the statements in this certification, such prospective par ticipant shall a ttach an explanation to this proposal.

Signat
ure: ____________________________ Name: _________________________________ Tit
le: ________________________________ Company: ______________________________ Hailey Schellin
Account Executive Western A/V
BP-11

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(Continued)
I

NSTRUCTIONS FOR CERTIFICATION

1. By s igning and submittin g this proposal, the prospective primary participant is providing the certification set out below.

5. The terms "covered transaction," "debar red," "su spended," "inelig ible," "lowe r tier cover ed t
ransaction," "participant," "person," "primary covered transaction," " principal," "propos al," and "
voluntarily excluded ," a s used in this clause , have the meanings set out in the Definitions an d C
overage sections of the rules implementing E xecutive Order 12549 . You may contact the department or agency to which this proposa l is submitted for assistance in obtaining a copy of t hose r
egulations (13 CFR Part 145).

6. The pr ospective primary participant agrees by submi tting this propos al that, sho uld the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier c overed t
ransaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary participant further agrees by submitting this proposal that it will include t he clause titled "Certification Regarding Deb arment, Suspensio n, Ineligibility and Voluntary E xclusion-- Lower Tier Cover ed Transactions," provided by the depar tment or agency ent ering into this cov ered t
ransaction, without modification, in all lower tier c overed transactions and in all solic itations for lower tier covered transactions.

8. A participant in a covered transaction may r ely upon a certification of a pr ospective participan t in a l
ower tier covered transact ion that it is not de barred, suspended, ine ligible, or voluntarily excluded from the cov ered transaction, unless it knows that the certif ication is erroneous. A particip ant may decide the method and fr equency by which it determines the ine ligibility of it s principals. Each participant may, but is not required to, check the Nonprocurement List.

BP-12
Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 8/12/2023
Item Quantity Manufacturer Model Description Unit Price Ext Price Camera System
4 Lumens VC-A61PB 30x Optical Zoom 4K, IP PTZ Video Camera; Black 1,767.00$ 7,068.00$ 4 Lumens VC-WM12B Wall Mount for PTZ Video Cameras, Black 130.00$ 520.00$ 1 Lumens VS-KB30 IP Camera Controller with Joystick 1,115.00$ 1,115.00$ Production System
1 Blackmagic Design SWATEMTVSTA/HD08 ATEM Television Studio HD8 2,897.00$ 2,897.00$ 2 Blackmagic Design CONVMUDCSTD/HD Mini Converter UpDownCross HD (Presentation Feed to Switcher, SDI to HDMI for Streaming Feed)
154.00$ 308.00$
1 Blackmagic Design CONVMSDIDA4K Mini Converter SDI Distribution 4K 305.00$ 305.00$ 1 Samsung QB43B 43IN COMMERCIAL 4K UHD LED LCD DISPLAY 350 NIT (Multiview) 724.00$ 724.00$ 1 Chief MTM1U Medium Fusion® Micro-Adjustable Tilt Wall Mount 152.00$ 152.00$ 1 FeelWorld D71 Dual 7" 3 RU Rackmount 3G-SDI/HDMI LCD Monitor 587.00$ 587.00$ 1 Netgear GS516UP-100NAS Ethernet Switch - 16 Ports - 2 Layer Supported - 456.80 W Power Consumption - 380 W PoE Budget
351.00$ 351.00$
Owner Furnished PC and Adobe Photoshop Required for Lower Thirds Creations 14,027.00$
Cable & Connectors 968.00$
Installation Hardware & Accessories 323.00$
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) -$ Miscellaneous Materials Sub-Total 1,291.00$
3,212.00$
-$
958.00$
212.00$
5,747.00$
1,916.00$
-$
Sub-Contract -$
193.00$
12,238.00$
Years Price
Extended Service Plan 1 1,074.52$
1,074.52$
Total Equipment 15,318.00$
Total Labor 12,238.00$
Equipment and Labor Subtotal 27,556.00$
Total Shipping 460.00$
Additional Shipping for Overnight or Large Items -$
Subtotal 28,016.00$
Sales Tax 10.25% 1,617.25$
Electronic Waste Fee 4" - 14" ($4.00) QTY: 2 8.00$
Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$
Electronic Waste Fee 35" and Greater ($6.00) QTY: 1 6.00$ Electronic Waste Fee Total 14.00$
Total Service Agreement 1,074.52$
Bond (if required) 685.50$
31,407.27$
Miscellaneous Materials
Integration Labor
Extended Warranty & Maintenance Agreement
Integration Labor Sub-Total
G & A
Travel
Training, Closing, & Commissioning
Installation & Testing
Service Sub-Total
Camera Upgrade Totals
City of Gardena
Council Chamber Camera Upgrade
Typical of 1 - Proposal Includes 1
Camera Upgrade
Staging & Assembly
Project Management
Control Programming
Engineering & Drafting
Camera Upgrade Equipment Sub-Total:

Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 8/12/2023
Item Quantity Manufacturer Model Description Unit Price Ext Price Audio System
1 Shure MX424/C 24" Gooseneck Microphone, Cardioid (Podium) 194.00$ 194.00$ 12 Shure MX418D/C 18" Desktop Gooseneck Microphone with Logic Buttons, Cardioid 260.00$ 3,120.00$ 1 Biamp TesiraFORTÉ AVB VT Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB

2,631.00$ 2,631.00$
1 Biamp TesiraFORTÉ AVB CI Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB

2,452.00$ 2,452.00$
1 Biamp TesiraCONNECT TC-5D 5-port expansion device with AVB to Dante Bridging 1,078.00$ 1,078.00$ 1 Biamp Tesira EX-UBT PoE AVB/USB expander with Bluetooth® wireless technology 461.00$ 461.00$ 8 Biamp DX-IC6-W 6.5” High Efficiency Coaxial In-Ceiling Loudspeaker w/ HF compression driver. 8 Ohm or 70V/100V operation, white
158.00$ 1,264.00$
2 Biamp AMP-A460H 4 channel, 60W half-rack amplifier with mounting bracket 593.00$ 1,186.00$ 1 Biamp Canvas Custom control software for Tesira systems ( Included in DSP Programming) No Charge 2 Biamp Tesira EX-LOGIC PoE controller with 16 logic GPIO (Mute Control of ALL Desktop Mics from Canvas Interface)
420.00$ 840.00$
1 Clock Audio TS003 Touch sensitive switch and RGB Halo ring combination designed for remote switching from DSP (Mayor Master Mute Button)
142.00$ 142.00$
5 RDL DB-PSP1 Decora-Style Active Loudspeaker - Black - User Level Adjust (Dais Positions) 209.00$ 1,045.00$ 5 RDL PS-24AS 24 Vdc Switching Power Supply, North American AC Plug, 500 mA, dc Plug 27.00$ 135.00$ 5 RDL DC-1B Desktop Enclosures, black 61.00$ 305.00$ ` 1 Listen Technologies LS-58-216 iDSP Advanced Level III Stationary RF System (216 MHz) 1,995.00$ 1,995.00$ 1 Panelcrafters Custom Output Plate for Rack 136.00$ 136.00$ 1 Kramer VM-50AN 1:5 Balanced & Unbalanced Stereo Audio Distribution Amplifier 201.00$ 201.00$ 1 Kramer RK-1 Rack Mount Kit 63.00$ 63.00$ 17,248.00$
1,094.00$
199.00$
157.00$
1,450.00$
2,677.00$
-$
1,437.00$
212.00$
15,324.00$
4,310.00$
-$
Sub-Contract -$
234.00$
24,194.00$
Years Price
Extended Service Plan 1 1,646.48$
1,646.48$
Total Equipment 18,698.00$
Total Labor 24,194.00$
Equipment and Labor Subtotal 42,892.00$
Total Shipping 562.00$
Additional Shipping for Overnight or Large Items -$
Subtotal 43,454.00$
Sales Tax 10.25% 1,974.15$
Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 -$
Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$
Electronic Waste Fee 35" and Greater ($6.00) QTY: 0 -$
Electronic Waste Fee Total -$
Total Service Agreement 1,646.48$
Bond (if required) 685.50$
47,760.13$
Miscellaneous Materials Sub-Total
Audio Upgrade Equipment Sub-Total:

Cable & Connectors
Installation Hardware & Accessories
City of Gardena
Council Chamber Camera Upgrade
Audio Upgrade
Typical of 1 - Proposal Includes 1
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) Miscellaneous Materials
Engineering & Drafting
Control Programming
Project Management
Staging & Assembly
Installation & Testing
Training, Closing, & Commissioning
Travel
G & A
Integration Labor Sub-Total
Extended Warranty & Maintenance Agreement
Audio Upgrade Totals
Integration Labor
Service Sub-Total

Client
Project Name
Project Contact
Representative Contact
Mobile Address
Office City, State, Zip
Email Phone
Date Mobile
Email
Room Room Qty Equipment Shipping Sales Tax eWaste Labor Maintenance (1 Year) Bond Cost Per Room TOTAL

Camera Upgrade 1 15,318.00$ 460.00$ 1,617.25$ 14.00$ 12,238.00$ 1,074.52$ 685.50$ 31,407.27$ 31,407.27$ Audio Upgrade 1 18,698.00$ 562.00$ 1,974.15$ -$ 24,194.00$ 1,646.48$ 685.50$ 47,760.13$ 47,760.13$ 79,167.40$

EXTENDED WARRANTY & MAINTENANCE RENEWAL SCHEDULE
$2,721.00
Year 1
(Included) Year 2 Year 3 Year 4 Year 5
Rate $2,721.00 $2,721.00 $2,721.00 $2,721.00 $2,721.00
$79,167.40
NOTES:

This proposal includes prevailing wage rates.

Billing Terms:

Date
Billing Inquiries:
949.584.7028
Western Audio Visual | 1592 North Batavia Street, Suite 2, Orange, CA 92867 | P 714 637 7272 This quote is valid for 30 days. The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual.
100% Equipment Upon Order, Progress Billing for Labor
Client Authorized Signature Printed Name & Title
Gardena, CA 90247
1700 West 162nd Street,

STANDARD RENEWAL RATE
Hailey Schellin
City of Gardena
Council Chamber Camera Upgrade
PROJECT TOTAL:

Base Project Total
310.217.9571
[email protected]
Audio Visual Investment Summary
8/12/2023
[email protected]
Allan Rigg
714.637.7557

CityofBanning
Council Chamber
ProjectHighlights:

The City of Banning sole-sourced Western Audio Visual & Security for the design build of the Council Chamber audio-visual system and broadcast control room.

Western AVS installed a Chris�e DLP Projector, a Draper fixed grey projec�on screen, and a Sharp 90” Display in the Council Chamber for audience viewing. Each seat at the dais is equipped with a 21.5” LED monitor, a gooseneck microphone, a touch capable & color indica�ng mute switch, a decora style loudspeaker, and a bu�on panel used for the custom programmed vo�ng system.

The en�re audio-visual system is managed and controlled using a Crestron state of the art and industry leading NVX AV over IP technology. Western AVS integrated a Blackmagic WebPresenter to accommodate all web-conferencing needs, as well as live streaming needs for the City of Banning.

Four (4) Panasonic PTZ HD cameras were installed within the Council Chamber, which are used to send a live feed to their PEG provider, any live streams, or through the web-conferencing pla�orm.

Western AVS provided and installed a Compix ConverG1 HD standalone broadcast graphics system, which can be used for all lower-thirds graphic needs.

The City of Banning purchased a one-year service and preventa�ve maintenance contract with Western AVS.

ProjectSummary:
• Crestron NVX System
• Draper Fixed Grey Projec�on Screen (72.5” x 116”)
• Blackmagic WebPresenter
• Chris�e DLP Projector
• Sharp 90” Display
• Custom Programmed Vo�ng System
Comple�onDate:

February2021
ContractAmount:
$209,000
Designedby:

WesternAVS
Reference:JohnGarside
Phone:951-922-3195
Email:[email protected]
CityofBarstow
Council Chamber, Broadcast Control Room & Conference
Rooms
ProjectHighlights:

The City of Barstow sole-sourced Western Audio Visual & Security for the design build project for their council chamber, broadcast control room, and closed-session conference room.

Western AVS installed two 65” Samsung displays in the council chamber, and another in the foyer for overflow purposes. In addi�on, Western AVS installed fi�een 22” Planar displays at the dais, fourteen 5” Crestron touch- panels that are used for the custom-programmed vo�ng system, as well as request to speak. Each dais posi�on also received a new gooseneck microphone and decora-style loudspeaker.

Four PTZ cameras were installed in the council chamber and one in the foyer. The cameras were configured to be able to route to the PEG channel, recording, streaming and a USB bridge for so�-codec video conferencing.

In the broadcast control room, Western AVS installed a new M/E broadcast switcher with a mul�-view monitor, and a camera controller to control the five cameras in the council chamber and foyer. A new Tightrope system was installed to manage and schedule the content sent to their peg channel, and any streaming services.

The conference room was ou�i�ed with dual 75” displays, two tabletop microphones, four ceiling speakers, and a PTZ camera, all to provide so�-codec video conferencing capability from a city-provided room PC.

The City of Barstow also purchased a one year service and preventa�ve maintenance agreement from Western AVS.

ProjectSummary:
• 5” Crestron Touch Panels
• Blackmagic Broadcast Switcher with Mul�-View
Monitor
• Tightrope System
• 65”-75” Samsung Displays
• 22” Planar Displays
• Aver PTZ Cameras
• Shure Microphones
Comple�onDate:

May2021
ContractAmount:
$226,000
Designedby:

WesternAVS
Reference:TaraBecerra
Phone:760-255-5127
Email:[email protected]
WesternAudioVisual&Securitywasawardedthedesign/build
projectfortheboardroomAVsystematSanBernardinoValley
MunicipalWaterDistrict.WAVSinstalledSamsungdisplays
throughouttheBoardroomwhileeachdaisposi�onreceived
monitorsandmicrophones.Thebackboneofthissystemu�lizes
anAVoverIPbasedsolu�on.Thesystemiscontrolledbytwo
touchpanels.WAVSalsoinstalledPTZcamerasthroughoutthe
Boardroomwhichareswitchedthroughabroadcastswitcher
andcontrolledthroughacameracontroller.Recording,
streamingandvideoconferencingcapabili�esareallavailable.

Inaddi�on,SBVMWDstaffcanu�lizethesystemforrecording,
streamingandvideoconferencingcapabili�es.WAVSalso
providedatechnician’sconsolewhereadvancedcontrol
func�onsareavailable.SBVMWDpurchasedthreeyears
upfrontofWAVSService&Preventa�veMaintenanceContract.

Comple�onDate: April2021
ContractAmount: $177,000
ProjectSummary:

Reference:MelissaZoba
Phone:909-307-9228
Email:[email protected]
SanBernardinoValleyMunicipalWaterDistrict
SanBernardino,CA
ProjectHighlights:
• Four(4)82”Displays
• Six(6)22”Monitors
• Six(6)GooseneckMicrophones
• WebPresenterandBroadcastSwitcher
• 10.1”Touch-Panel
• 8.7”Touch-Panel
• Four(4)PTZOp�csCameras
• PTZOp�csCameraController
• Streamer/Recorder
•
City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 16.C
Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: September 12,
2023

TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:

Award Contract for the Purchase and Installation of 71 Electric Vehicle Chargers and Five-Years of Operations and Maintenance to Noodoe Inc, in the amount of $268,884.75 for the Arthur Johnson Park, Rowley Park and Police Department Parking Lot Charge Ready Project, JN 538, Declare California Environmental Quality Act (CEQA) Exemption, and Authorize the Budget Appropriation
COUNCIL ACTION REQUIRED:

Staff Recommendation:

Award Contract for the Purchase and Installation of 71 Electric Vehicle Chargers and Five (5) Years of Operations and Maintenance
Declare CEQA Exemption
Authorize the Budget Appropriation
RECOMMENDATION AND STAFF SUMMARY:

In July 2023, the City Council approved the Charge Ready contracts for Southern California (SCE) to build the infrastructure for the electric vehicle (EV) chargers for Arthur Johnson Park, Rowley Park and the Police Department parking lot at no cost to the City. Staff requested proposals for the 71 EV chargers from the six vendors in SCE's pre-approved "Charge Ready Light Duty" vendor list.

Two proposals were subsequently received.

Organization
Bid Amount
Noodoe Inc, Houston
$268,884.75
EV Connect, El Segundo
$561,372.00

Noodoe was the lowest responsive and responsible bidder. They were prescreened by SCE and have installed EV chargers in local municipalities including the City of Irvine and the City of Diamond Bar. Noodoe was highly recommended by the local municipalities. The cost for the purchase and installation of the 71 EV chargers and operations and maintenance for five (5) years is $268,884.75. The initial cost for purchase and installation of the EV chargers is $149,604.75 and the annual cost for operation and maintenance is $23,856.

Noodoe will be responsible for providing the EV chargers, installing the software, hardware maintenance/warranty, accounting and operating the charging stations. They will be responsible for the kilowatt (kWh) usage of the EV chargers during the term of the contract.

The initial term of the contract will be five (5) years. The warranty for the EV chargers is two (2) years.

The fees that drivers pay to charge is typically per kWh. The cost charged per kWh is comprised of three components:

1. Cost of electricity that SCE charges is typically $0.15 to $0.30 per kWh depending on the time of charge (IE: peak hours or nonpeak hours).

2. Fee paid to Noodoe, operator of the charger for maintenance and billing which is $0.03 per kWh.

3. Fee paid to the City to compensate the City for its costs and additional optional fees to make a profit. Please note, this is a policy decision and staff will present this topic for discussion at a later meeting.

Staff recommends that the City Council award a contract to Noodoe, in the amount of $268,884.75 for the purchase and installation of 71 Electric Vehicle Chargers and five-year
operations and maintenance at Arthur Johnson Park, Rowley Park and the Police Department Parking Lot Charge Ready Project, JN 538, and additionally:
a
.

Declare this project to be categorically exempt under the CEQA, Class 1, Section 15301, as for operation and minor alteration of existing facilities, Class 3, Section 15303, as for installation of small new equipment and Class 4, Section 15304, as for installation of equipment that does not involve removal of healthy, mature and scenic trees. b
.

Authorize the budget appropriation of $111,602.25 in Park-in-Lieu funds and $157,282.50 in General Fund/AQMD Funds.

FINANCIAL IMPACT/COST:

Fund Type
Fiscal Year
23-24
Fiscal
Year 24-
25 Fiscal
Year 25-
26 Fiscal Year
26-27
Fiscal
Year 27-
28 Total
General Fund
/ AQMD
Funds
$61,858.50
$23,856
$23,856
$23,856
$23,856
$157,282.50
Park in Lieu
Funds
$111,602.25

$111,602.25

Total

$173,460.75
$23,856
$23,856
$23,856
$23,856
$268,884.75
ATTACHMENTS:

EV Connect Proposal.pdf
Noodoe Proposal.pdf

APPROVED:
___________________________________
Clint Osorio, City Manager

City of Gardena
John Gutierrez
Site Acquisition Manager
[email protected]
213-588-1263
8/29/2023

SCE- Charge Ready 2
Proposals
Confidential to EV Connect © 20232

City of Gardena - Police Department Parking Lot
(SCE-CR2-Proposal)
City of Gardena
1700 West 162nd Street
Gardena, CA 90247
United States
Reference: 20230828-155631294
Quote created: August 28, 2023
Quote expires: September 30, 2023
Quote created by: John Gutierrez
Sales Executive
[email protected]
Comments from John Gutierrez
Site Address:1718 W 162nd St, Gardena, CA 90247
Products & Services
Item & Description Quantity Unit Price Total
Zerova - Level 2 - AX40 - Single Port - 5"Display - LAN/8WiFi/4G - RFID - 16.4ft
18 $1,595.00 $28,710.00
EVC Network Cloud Subscription - Level 2 - Optimize - 5 Year 18 $325.00 / year
$5,850.00 / year
EVSE Model Number: AXLU1 1 1001-40
(8) Dual Port Stations (2) Single Ports Stations
Maximum Power Output (KW) 7.2
ISO 151 18 Compliant
CTEP Certification
EV Connect's consultative electric vehicle charging program includes the following: Station access control, iOS/Android mobile app for drivers, 24/7 driver support via the app and phone, Live station status view on PlugShare & Google, price & access control, Station health reports, Station use, performance, and sustainability reports, Personal station usage and transaction reports for drivers, In-dashboard trouble ticket management, T echnical phone support, Proactive station health monitoring. Advanced platform features such as reservations, load management, and remote station monitoring. Includes quarterly detailed station review .
for 5 years
Item & Description Quantity Unit Price Total
EVC Shield - Zerova - Level 2 - AX40 - Dual Port Station - 5 Year 8 $750.00 / year
$6,000.00 / year
EVC Shield - Zerova - Level 2 - AX40 - Single Port Station- 5 Year 2 $480.00 / year
$960.00 / year
Zerova - Add-On - Level 2 - AX40 - Single Pedestal Base2 $714.00 $1,428.00 Zerova - Add-On - Level 2 - AX40 - Single Cable Management add- on to pedestal
2 $1,095.00 $2,190.00
Zerova - Add-On - Level 2 - AX40 - Dual Pedestal Base8 $714.00 $5,712.00 Zerova - Add-On - Level 2 - AX40 - Dual Cable Management add-on to pedestal
16 $1,095.00 $17,520.00
Zerova - Shipping - Add-on - Level 2 - Pedestal 10 $75.00 $750.00 Zerova - Shipping - Charger - Level 2 - AX40 18 $100.00 $1,800.00 *Optional*A comprehensive parts and labor service plan that covers every operational and maintenance aspect of the EV charging station to maximize performance and uptime. Includes: Hardware Parts Coverage, Certified On-Site Labor Coverage and Dispatch, Real T ime Performance Management, On Site Repairs in 48-72 Hours, Remote T roubleshooting and Support, Remote Proactive Monitoring, Automated Alerts to EV Connect Support team, Routine Network and Firmware Updates and Station Replacement, if needed. for 5 years
*Optional* A comprehensive parts and labor service plan that covers every operational and maintenance aspect of the EV charging station to maximize performance and uptime. Includes: Hardware Parts Coverage, Certified On-Site Labor Coverage and Dispatch, Real T ime Performance Management, On Site Repairs in 48-72 Hours, Remote T roubleshooting and Support, Remote Proactive Monitoring, Automated Alerts to EV Connect Support team, Routine Network and Firmware Updates and Station Replacement, if needed. for 5 years
*Optional* (2) Per Pedestal
Shipping is estimated at the time of sale. EVC reserves the right to update shipping pricing and transit commitments as supply chain and market conditions change.

Shipping is estimated at the time of sale. EVC reserves the right to update shipping pricing and transit commitments as supply chain and market conditions change.

Item & Description Quantity Unit Price Total
EVC - Installation Services 1 $20,295.00 $20,295.00
Annual subtotal $12,810.00
One-time subtotal $78,405.00
Total $91,215.00
Installation Services
Labor to complete scope of work to include: Site survey , design, electrical work, installation of EV charging stations, project management and/or commissioning of charging stations.

Scope of W ork.

Provide and install the following: Installation of (8) Dual port and (2) Single Port Pedestal Mounted EV Chargers
Installation of (18) ports mounted on pedestals on concrete bases provided by SCE
Prevailing W ages quoted
T erminate wiring at each EV Charger
Wire and conduit provided by SCE
Energize and T est for proper voltage
Commission EV Chargers

EXCLUSIONS
Proposal is based on existing electrical infrastructure supporting the new EV loads
Wiring, Breakers, and Electrical Equipment
Due to city requirements for ADA compliance, restriping of the parking spaces may be required
Striping EV Parking spaces in public parking area
ADA V an Space Striping
Signage
Safety Bollards or Wheel Stops
Concrete bases for pedestals
Concrete Pads for equipment
Cutting or replacement of asphalt or concrete
Communication and WIFI
New Electrical Service for EV Charging Stations
Primary Utility Conduits pending utility drawings
Purchase terms
Current Terms & Conditions can be found at:

EV Connect Terms and Conditions
Taxes will be calculated at billing when applicable
25% of one-time cost is billed at execution
75% of one-time cost is billed at shipment
All remaining items billed at project commissioning
Purchasing Terms Subject to Change based on Program Requirements.

Signature
Signature Date
Printed name
Countersignature
Countersignature Date
Printed name
City of Gardena - Arthur Johnson Park (SCE-CR2-
Proposal)
City of Gardena
1700 West 162nd Street
Gardena, CA 90247
United States
Reference: 20230828-160554718
Quote created: August 28, 2023
Quote expires: September 30, 2023
Quote created by: John Gutierrez
Sales Executive
[email protected]
Comments from John Gutierrez
Site Address:1200 W 170th St. Gardena, CA 90247
Products & Services
Item & Description Quantity Unit Price Total
Zerova - Level 2 - AX40 - Single Port - 5"Display - LAN/8WiFi/4G - RFID - 16.4ft
25 $1,595.00 $39,875.00
EVC Network Cloud Subscription - Level 2 - Optimize - 5 Year 25 $325.00 / year
$8,125.00 / year
EVSE Model Number: AXLU1 1 1001-40
(1 1) Dual Ports and (3) Single Ports
Maximum Power Output (KW) 7.2
ISO 151 18 Compliant
CTEP Certification
EV Connect's consultative electric vehicle charging program includes the following: Station access control, iOS/Android mobile app for drivers, 24/7 driver support via the app and phone, Live station status view on PlugShare & Google, price & access control, Station health reports, Station use, performance, and sustainability reports, Personal station usage and transaction reports for drivers, In-dashboard trouble ticket management, T echnical phone support, Proactive station health monitoring. Advanced platform features such as reservations, load management, and remote station monitoring. Includes quarterly detailed station review .
for 5 years
Item & Description Quantity Unit Price Total
EVC Shield - Zerova - Level 2 - AX40 - Dual Port Station- 5 Year 11 $758.00 / year
$8,338.00 / year
EVC Shield - Zerova - Level 2 - AX40 - Single Port Station - 5 Year 3 $489.00 / year
$1,467.00 / year
Zerova - Add-On - Level 2 - AX40 - Single Pedestal Base3 $714.00 $2,142.00 Zerova - Add-On - Level 2 - AX40 - Single Cable Management add- on to pedestal
3 $1,095.00 $3,285.00
Zerova - Add-On - Level 2 - AX40 - Dual Pedestal Base11 $714.00 $7,854.00 Zerova - Add-On - Level 2 - AX40 - Dual Cable Management add-on to pedestal
22 $1,095.00 $24,090.00
Zerova - Shipping - Add-on - Level 2 - Pedestal 14 $75.00 $1,050.00 Zerova - Shipping - Charger - Level 2 - AX40 25 $100.00 $2,500.00 *Optional* A comprehensive parts and labor service plan that covers every operational and maintenance aspect of the EV charging station to maximize performance and uptime. Includes: Hardware Parts Coverage, Certified On-Site Labor Coverage and Dispatch, Real T ime Performance Management, On Site Repairs in 48-72 Hours, Remote T roubleshooting and Support, Remote Proactive Monitoring, Automated Alerts to EV Connect Support team, Routine Network and Firmware Updates and Station Replacement, if needed. for 5 years
A comprehensive parts and labor service plan that covers every operational and maintenance aspect of the EV charging station to maximize performance and uptime. Includes: Hardware Parts Coverage, Certified On-Site Labor Coverage and Dispatch, Real T ime Performance Management, On Site Repairs in 48-72 Hours, Remote T roubleshooting and Support, Remote Proactive Monitoring, Automated Alerts to EV Connect Support team, Routine Network and Firmware Updates and Station Replacement, if needed.
for 5 years
*Optional* (2) Per Pedestal
Shipping is estimated at the time of sale. EVC reserves the right to update shipping pricing and transit commitments as supply chain and market conditions change.

Shipping is estimated at the time of sale. EVC reserves the right to update shipping pricing and transit commitments as supply chain and market conditions change.

Item & Description Quantity Unit Price Total
EVC - Installation Services 1 $28,413.00 $28,413.00
Annual subtotal $17,930.00
One-time subtotal $109,209.00
Total $127,139.00
Installation Services
Labor to complete scope of work to include: Site survey , design, electrical work, installation of EV charging stations, project management and/or commissioning of charging stations.

SCOPE DET AILS
Provide and install the following: Installation of (1 1) Dual port and (3) Single Port Pedestal Mounted EV Chargers.

Installation of (25) ports mounted on pedestals on concrete bases provided by SCE
Prevailing W age
T erminate wiring at each EV Charger
Wire and conduit provided by SCE
Energize and T est for proper voltage
Commission EV Chargers
Cell service was not verified

EXCLUSIONS
Proposal is based on existing electrical infrastructure supporting the new EV loads
Wiring, Breakers, and Electrical Equipment
Due to city requirements for ADA compliance, restriping of the parking spaces may be required
Striping EV Parking spaces in public parking area
ADA V an Space Striping
Signage Safety Bollards or Wheel Stops
Concrete bases for pedestals
Concrete Pads for equipment
Cutting or replacement of asphalt or concrete Communication and WIFI New Electrical Service for EV Charging Stations
Primary Utility Conduits pending utility drawings
Engineering, Permits, or Fees
Purchase terms
Current Terms & Conditions can be found at:

Signature
Signature Date
Printed name
Countersignature
Countersignature Date
Printed name
City of Gardena -Rowley Park (SCE-CR2-
Proposal)
City of Gardena
1700 West 162nd Street
Gardena, CA 90247
United States
Reference: 20230825-101417582
Quote created: August 25, 2023
Quote expires: September 30, 2023
Quote created by: John Gutierrez
Sales Executive
[email protected]
Comments from John Gutierrez
Site Address:13220 Van Ness Ave Gardena, CA 90249
Products & Services
Item & Description Quantity Unit Price Total
Zerova - Level 2 - AX40 - Single Port - 5"Display - LAN/8WiFi/4G - RFID - 16.4ft
28 $1,595.00 $44,660.00
EVC Network Cloud Subscription - Level 2 - Optimize - 5 Year 28 $325.00 / year
$9,100.00 / year
EVSE Model Number: AXLU1 1 1001-40
(13) Dual Port and (2) Single Port Pedestal
Maximum Power Output (KW) 7.2
ISO 151 18 Compliant
CTEP Certification
EV Connect's consultative electric vehicle charging program includes the following: Station access control, iOS/Android mobile app for drivers, 24/7 driver support via the app and phone, Live station status view on PlugShare & Google, price & access control, Station health reports, Station use, performance, and sustainability reports, Personal station usage and transaction reports for drivers, In-dashboard trouble ticket management, T echnical phone support, Proactive station health monitoring. Advanced platform features such as reservations, load management, and remote station monitoring. Includes quarterly detailed station review .
for 5 years
Item & Description Quantity Unit Price Total
EVC Shield - Zerova - Level 2 - AX40 - Dual Port Station- 5 Year 13 $758.00 / year
$9,854.00 / year
EVC Shield - Zerova - Level 2 - AX40 - Single Port Station- 5 Year 2 $489.00 / year
$978.00 / year
Zerova - Add-On - Level 2 - AX40 - Single Pedestal Base2 $714.00 $1,428.00 Zerova - Add-On - Level 2 - AX40 - Single Cable Management add- on to pedestal
2 $1,095.00 $2,190.00
Zerova - Add-On - Level 2 - AX40 - Dual Pedestal Base13 $714.00 $9,282.00 Zerova - Add-On - Level 2 - AX40 - Dual Cable Management add-on to pedestal
26 $1,095.00 $28,470.00
Zerova - Shipping - Add-on - Level 2 - Pedestal 15 $75.00 $1,125.00 Zerova - Shipping - Charger - Level 2 - AX40 28 $100.00 $2,800.00 *Optional* A comprehensive parts and labor service plan that covers every operational and maintenance aspect of the EV charging station to maximize performance and uptime. Includes: Hardware Parts Coverage, Certified On-Site Labor Coverage and Dispatch, Real T ime Performance Management, On Site Repairs in 48-72 Hours, Remote T roubleshooting and Support, Remote Proactive Monitoring, Automated Alerts to EV Connect Support team, Routine Network and Firmware Updates and Station Replacement, if needed. for 5 years
*Optional* A comprehensive parts and labor service plan that covers every operational and maintenance aspect of the EV charging station to maximize performance and uptime. Includes: Hardware Parts Coverage, Certified On-Site Labor Coverage and Dispatch, Real T ime Performance Management, On Site Repairs in 48-72 Hours, Remote T roubleshooting and Support, Remote Proactive Monitoring, Automated Alerts to EV Connect Support team, Routine Network and Firmware Updates and Station Replacement, if needed. for 5 years
*Optional* (2) Per Pedestal
Shipping is estimated at the time of sale. EVC reserves the right to update shipping pricing and transit commitments as supply chain and market conditions change.

Shipping is estimated at the time of sale. EVC reserves the right to update shipping pricing and transit commitments as supply chain and market conditions change.

Item & Description Quantity Unit Price Total
EVC - Installation Services 1 $30,443.00 $30,443.00
Annual subtotal $19,932.00
One-time subtotal $120,398.00
Total $140,330.00
Installation Services
Labor to complete scope of work to include: Site survey , design, electrical work, installation of EV charging stations, project management and/or commissioning of charging station

SCOPE DET AILS
Provide and install the following: Installation of (13) Dual port and (2) Single Port Pedestal Mounted EV Chargers
Installation of (28) ports mounted on pedestals on concrete bases provided by SCE
Prevailing W age
T erminate wiring at each EV Charger
Wire and conduit provided by SCE
Energize and T est for proper voltage
Commission EV Chargers

EXCLUSIONS
Proposal is based on existing electrical infrastructure supporting the new EV loads
Wiring, Breakers, and Electrical Equipment
Due to city requirements for ADA compliance, restriping of the parking spaces may be required
Striping EV Parking spaces in public parking area
ADA V an Space Striping
Signage Safety Bollards or Wheel Stops
Concrete bases for pedestals
Concrete Pads for equipment
Cutting or replacement of asphalt or concrete Communication and WIFI New Electrical Service for EV Charging Stations
Primary Utility Conduits pending utility drawings
Engineering, Permits, or Fees
Purchase terms
Current Terms & Conditions can be found at:

Signature
Signature Date
Printed name
Countersignature
Countersignature Date
Printed name
1 Noodoe Inc. 7700 San Felipe, Suite 310 Houston, TX 77063 City of Gardena 1717 W 162nd St Gardena, CA 90247 Attn: Hong Lee [email protected] 310 217 9564 Noodoe Quotation #Q-00549 Quotation Date: Expiration: Salesperson: 08/30/2023 10/30/2023 Jeff Rothe Description Quantity Unit Price Amount NoodoeEV AC11P Exceed -40 Pedestal P500 EVOS Complete 5 Years / LTE Data Plan 5 Years (Renews Annually After Year 1 @$176 Per Station) Setup and Commissioning Service – AC Station O&M Maintenance Warranty – 5 Years AC11P Exceed (Renews Annually After Year 1 @$160 per Station) 71 39 71 71 71
$1,500.00 $600.00 $176.00 $90.00 $160.00 USD $106,500.00 USD $23,400.00 USD $12,496.00 USD $6,390.00 USD $11,360.00 Subtotal One Time Upfront Total 5 Year Annual Tax (Hardware) USD $136,290.00 USD $119,280.00 $13,314.75 Total USD $268,884.75 Shipping Address: City of Gardena 1717 W 162nd St Gardena, CA 90247 Attn: Hong Lee [email protected] 310 217 9564 Tax Excluded Please provide a copy of the tax exempt certificate for non-tax requirements.

2 Service Description Price Revenue Generation Mode Noodoe EV OS Revenue $.03 per kWh City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 16.D
Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: September 12,
2023

TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:

Reject all bids and the Pre-Qualified General Contractor list for the Gardena Community Aquatic and Senior Center Project, JN 978, and re-bid the project with modified requirements and/or scope
COUNCIL ACTION REQUIRED:

Staff Recommendation: Reject all bids and the Pre-Qualfied General Contractor list and rebid
RECOMMENDATION AND STAFF SUMMARY:

The Gardena Community Aquatic and Senior Center Project is located at 1654 W 160th Street. It will encompass a new two-level building for the community spanning 12,000 square feet and will be dedicated to aquatic and senior center activities. The project includes a 7,020 square-foot pool area, featuring a 25-yard pool, a diving stand, and a pool exercise/leisure area. The outdoor courtyard will showcase exercise stations, a picnic area, tree and shrub plantings, site lighting, and furnishing, along with all other necessary elements.

In March 2023, in preparation for the bidding of the project, a Request for Qualifications (RFQ) for a general contractor was published in Gardena Valley News, the City Website, and CR Planwell which consists of all minority group associations to pre-qualify general contractors.

This method is commonly utilized to secure a highly qualified general contractor for a project of this magnitude.

A comprehensive and detailed RFQ was prepared to pre-qualified prospective contractors under the City Attorney’s purview, based on the following parameters:

Submission of a properly completed and signed declaration Possession of the valid California Contractor’s license in good standing Demonstration of General Contractor’s Comparable Experience Demonstration of the Pool Sub-Contractor’s Comparable Experience Demonstration of the Pool Decking Sub-Contractor’s Comparable Experience.

Project Manager/Field Superintendent Comparable Experience No completion of work by surety in the last 10 years
Meet financial requirements
Litigation history

A set of scorable questions were utilized to screen the submitted statements of qualification.

On April 13, 2023, a total of five (5) statements were received and three (3) general contractors were pre-qualified.

Subsequently on July 17, 2023, the Project Plans and Specifications were finalized, and the pre-qualified general contractors were requested to consider bid submission. On September 5, 2023, the two (2) bids below were received.

Organization
Bid Amount

1. Swinerton Builders, Los Angeles CA
$19,784,000

2. Morillo Construction, Inc., Pasadena CA
$21,487,701

3. Bernards, San Fernando CA
Non-responsive

Swinerton Builders submitted the lowest bid, which is approximately 40% higher than the Architect’s estimate. The shortage of skilled labor is cited by industry professionals and as the reason for these high bids. Additionally, having only three (3) pre-qualified general contractors and receiving only two bids contributed to the high bids.

Therefore, staff respectfully recommends that the City Council reject all bids and the pre- qualified general contractor list for the Gardena Community Aquatic and Senior Project, JN 978, and proceed to re-bid the project on the open market with modified requirements and/or scope.

FINANCIAL IMPACT/COST:

None.

ATTACHMENTS:

JN 978_General Contractor Pre-Qualification RFQ.pdf
JN 978_General Contractor Pre-Qualification Scoring Matrix_April 2023.pdf JN 978 Aquatic & Senior Center_Swinerton Pre-Qual Proposal.pdf JN 978 - Swinerton Builders Bid_09-05-2023.pdf
JN 978_BID TABULATION.pdf

APPROVED:
___________________________________
Clint Osorio, City Manager

CITY OF GARDENA

REQUEST FOR QUALIFICATIONS (RFQ)

Sealed pre-qualification submittals may be delivered
to the office of the City Clerk, City Hall, located at
1700 W. 162nd Street, Gardena, CA 90247
on or before 4:00 pm, Thursday, April 13, 2023, for the purpose of pre-qualification for this project.

General Contractor Pre-Qualification

Gardena Community Aquatics & Senior Center Project

Job Number: JN 978

Engineer’s Estimate $12,000,000

Approved by

_________________________
Kevin Kwak
Assistant Public Works Director

Pre-Qualification Questionnaires may be obtained at:

https://cityofgardena.org/public-contracts

at the following website

www.crplanwell.com

or by contacting Tim Shaw, Sr. Construction Manager, at

[email protected]

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 2

The Ci ty of Ga rdena seeks to pre-qualify General Contractors for the construction of Gardena Community Aquatics & Senior Center Project (“Project”), and now invites sealed pre -qualification submittals from General Engineering Contracting Class “A” and/or General Contracting Class “B” Contractors.

Notice is hereby given that the City of Gardena has determined that general contractor bidders on this Project must be pre- qualified prior to submitting a bid on this Project.

The pre-qualification evaluation is solely for the purpose of determining which G eneral Building Contractors are deemed qualified for the successful performance of the construction of the Project.

Only Class “A” o r “ B” C ontractors t hat have been determined to be qualified under this process will be allowed to bid on the Project.

It is mandatory that all Contractors who intend to submit a bid, fully complete the pre- qualification questionnaire, provide all requested materials, and be approved by the City of Gardena to be on the final qualified bidders list.

FILING OF SUBMITTALS:

All submittals must be filed in a sealed package with the City of Gardena, City Clerk ’s Office, located at 1700 W. 162
nd Street, Gardena, California 90247, on or before 4 :00 pm Thursday, April 13, 2023, for the purpose of pre-qualification for this Project.

Pre-Qualification submittal packages may be obtained at the following websites:

https://cityofgardena.org/public-contracts

www.crplanwell.com

or by contacting:

Tim Shaw, Sr. Construction Manager
Griffin Structures

[email protected]

It is the sole responsibility of the Contractor to see that the Pre-Qualification Submittal is received before the stated deadline.

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 3

PROJECT DESIGN TEAM

OWNER

CITY OF GARDENA
1700 W. 162nd Street
Gardena, CA 90247
Kevin Kwak (310) 217-9676

LEAD CONSULTANT

RJM DESIGN GROUP
31591 Camino Capistrano
San Juan Capistrano, CA 92675
Eric Chastain (949) 493-2600

GEOTECHNICAL ENGINEER
Ninyo & Moore
475 Goddard
Irvine, CA 92618
Alfredo Rodriquez (949) 753-7070

BUILDING ARCHITECT
SVA-Architects
6 Hutton Centre Drive, Suite 1150
Santa Ana, CA 92707
Robert Simons, Architect
(949) 8093380

POOL ARCHITECT
Jones & Madhavan
Architecture Engineering
100 East Thousand Oaks Blvd
Thousand Oaks, CA 91360
Doug Jones (805) 777-8449

PROJECT MANAGER

GRIFFIN STRUCTURES
1 Technology Dr., Bldg “I”, Suite 829
Irvine, CA 92618
Tim Shaw (760) 908-7635
[email protected]

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 4

TABLE OF CONTENTS

Submittal Form Instructions ............................................................... ………………….....5 Submittal Form .................................................................................. …………………...10 Questionnaire
Part I: Essential Requirements for Qualification……………………………………………12 Part II: Questionnaire
Section A: Current Organization and Structure…………………………………………….14 Section B: History of Business and Performance…………...............................17 Section C: Compliance with Regulatory Requirements……..............................22 Part III: Similar Project Experience Questionnaire........................ …………………...24 Part IV: Organizational Resources…………………………………..............................30 Questionnaire Scoring……………………………………………………............................31

Attachments
Attachment A: Project Rendering ................................................. A-1 Attachment B: Standard Contract ................................................. B-1

PROJECT DESCRIPTION
The project will consist of a new , 11,916 SF, 2-story Community Aquatics and Senior Center, new s wimming pool with shade structures, bleachers and separate pool equipment and storage building.

The overall complex is approximately 1.1 acres and the general scope for the project includes the following:

New 2-Story Community Aquatics & Senior Center

• 1st Floor
o Office spaces for Aquatics and Senior Center staff
o Elevator
o Kitchen
o Activity spaces
o Outdoor activity area
o Lifeguard room
o Storage & utility spaces
o Restrooms
o Locker rooms
o Reception Area

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 5

o Outdoor showers
o Outdoor locker area
• 2nd Floor
o Programmable spaces for classes and community activities o L ounge and balcony space
• New Pool
o 25-yard x 60’; 8-lane lap swimming area with a depth of 4’ to 10’-2” o 45’ x 55’ shallow recreation and aquacise area, with a depth of 3’ to 3’-9” o Permanent shade str uctures with steel support structures and tensioned fabric
• New Pool equipment & storage building
o 1,284 SF
o Electrical room
o Pool storage
o Pool mechanical equipment rooms
o T rash enclosure
• New Site Improvements
o New irrigation and landscaping
o New fitness equipment
o New site furnishings

NOTE: The above list is a representative list of items to be completed and is NOT meant to be 100% comprehensive.

The current tentative Project Schedule is as follows:

Pre-Qualification of Contractors: ……………….. March – April 2023 Project Bidding: ……………….. April 2023 – May 2023
Award Project: ……………….. June 2023
Start Construction: ……………….. July 2023

GENERAL

The City is seeking qualified Class “A” Engineering Contractors and/or Class “B ” General Contractors w ith construction experience of at least f ive (5) projects demonstrating comparable experience. Please see Part III Similar Project Experience for a definition of “comparable experience.”

Each prospective Contractor must successfully complete the pre -qualification questionnaire, provide all requested materials in the required form, and be approved by the City of Gardena to be on the final qualified bidders list. The City of Gardena will not accept submission of incomplete or late documentation. Incomplete documentation will result in the rejection of the prospective Contractor.

Answers to all questions contained in the attached questionnaire, information about current bonding capacity, notarized statement from surety, and the most r ecent

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 6

reviewed or audited financial statements, with accompanying notes and supplemental information, are required.

City of Gardena reserves the right to unilaterally adjust, increase, limit, suspend, or rescind the pre- qualification rating based on subsequently learned information.

Contractors whose rating changes si gnificantly after pre-qualification to disqualify them will be notified, and given an opportunity for a hearing consistent with the hearing procedures described below to appeal a pre-qualification rating.

PRE-QUALIFICATION SCHEDULE

Notice Inviting RFQ for Pre-Qualification Submittals:….….…….……... Tuesday,03/14/23 Final Date for Submission of Bidder Questions:….………..………………Friday, 03/31/23 Final Date for Responses to Bidder Questions………..……………………Friday,04/07/23 Submissions Due:……………………………………...............4:00:PM,Thursday, 04/13/23 Selection Notification…………………………..……….........….………on or about 05/04/23

PRE-QUALIFICATION GUIDELINES

Each prospective Contractor must successfully complete the pre- qualification process outlined in this docum ent. No other pre- qualification process completed for the City of Gardena will meet these requirements.

Prospective Contractors must subm it “Statements of Qualifications” (SOQ) by completing the Pre- Qualification Submittal Questi onnaire package. The Cit y will not accept information or documents from other parties. Submission of incomplete and/or unclear Pre- Qualification Submittal Questio nnaire or required materials will result in rejection of the prospective contractor.

Any questions or requests for information must be submitted in writing to:

Tim Shaw
Sr. Construction Manager
Griffin Structures, Inc.

Email: [email protected]

PREPARATION OF PRE-QUALIFICATION SUBMITTALS

The submittal i nformation should be presented in a binder and separated by section dividers. Oversize drawings (larger than 11”x17”), if provided, should be fol ded and inserted into plastic carriers. Five (5) hard copies and one (1) electronic copy in *.PDF format of the Pre-Qualification Submittal shall be delivered to the City of Gardena . The completed Pre- Qualification Submit tal should not exceed 50 pages. The City of

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 7

Gardena reserves the right to waive minor irregularities and omissions in the information contained in the pre-qualification application submitted.

EVALUATION AND ANALYSIS

Pre-qualification of prospecti ve contractors will be determined from the information submitted in each Pre- Qualification Questionnaire Submittal. The Cit y of Gardena reserves the right to verify from other available sources the information provided by the Contractor and to rely upon such information gathered during the ver ification process.

The City of Gardena’s decision will be based on objective evaluation criteria. Further consideration of a pr ospective contractor’s qualifications will be made only if the prospective contractor meets all of the following minimum requirements:

1. Submission of a properly completed and signed Declaration

2. Possession of the valid California Con tractor’s Class “A” and/or “B” License in good standing

3. Meet bonding capacity requirements

4. Meet insurance requirements

5. Demonstration of General Contractor’s Comparable Experience

6. Demonstration of the Pool Sub-Contractor’s Comparable Experience

7. Demonstration of the Pool Decking Sub-Contractor’s Comparable Experience.

8. Project Manager/Field Superintendent Comparable Experience

9. No completion of work by surety in the last 10 years

10. Department of Industrial Relations history

11. Meet financial requirements

12. Litigation History

The Pre-Qualification Questionnaire Submittal Analysis Form that will be used to verify minimum qualifications is included. The City of Gar dena will screen ea ch responding prospective Contractor’s statement for minimum quali fications and develop a list of Pre- Qualified Contractors.

City of Gardena reserves the right to reject any or all responses to pre- qualification questionnaires and any or all subsequent bi ds for construction projects , and to waive any irregularities in any response to the pre-qualification application.

While it is the intent of the pre- qualification questionnaire and required documents to assist the City in determining bidder responsibility prior to bid and to aid the City in selecting the lowest responsible bidder, neither the fact of pre-qualification, nor any pre- qualification rating, will preclude the City of Gardena from a post-bid consideration and determination of whether a bidder has the quality, fitness, capacity and experience to satisfactorily perform the proposed work.

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 8

All financial and proprietary information provided by prospective contractors will be kept confidential to the extent permitted by law. However, by submitting the pre-qualification packet, the Contractor agrees that the contents of the submittal may be disclosed to third parties for the purpose of verification, investigation of substantial allegations, or in any appeal hearing. Also, the names of prospective contractors applying for pre- qualification status will be subject to disclosure.

APPEALS PROCEDURE

Any contractor who the C ity determines to not pass the pre- qualification process shall have the right to request review of the determinat ion. The c ontractor shall request review by delivering to the Director of the C ity’s Department of Public Services a written notice requesting a review. The contractor shall deliver such written notice to the Director within five (5) business days of bei ng notified that the Contractor has been determined not to be qualified and the basis for the determination. The Contractor waives its right t o challenge the City’s decision if it fails to deliver the noti ce within the five (5) business days.

The Director or their designee shall conduct a determination hearing no later than ten (10) busi ness days following recei pt of the contractor’s written no tice. The hearing conducted by the Director shall be informal but will be an evidentiary hearing. At the hearing, the Contractor w ill be given the opportunity to present information and present reasons in opposition to the determination. T he Director shall consider all evidence, information and arguments submitted by the contractor relevant to the City’s determination, the City’s re sponse to such evidence, information and arguments, and any other information the Director deems relevant. Pr omptly following the hearing, the Director shall issue a written decision whether the contractor is qualified or not qualified.

Following the hearing, the contractor may further appeal to the City Manager of the City of Gardena a decisi on by the Director that the Contr actor is not qualified. The Contractor must request a hearing before the City Manager by delivering to the City Clerk, with a copy to the Director, a written notice of appeal. The contractor must deliver the written notic e of appeal within five (5) business days of the date of the Director’s notice that the co ntractor is not qualified. The contractor waives its ri ght to challenge the Director’s decision if it fails to deliver the notice within the five (5) business days.

The City Manager s hall hold a de novo hearing within ten (10) days of Contractor’s written notice of appeal. The City Manager shall uphold or reverse the Director’ s decision based on the entire record, including the information and evidence presented to the Director and any additional i nformation and evidence received by the City Manager at the hearing.

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 9

Acknowledgement and acceptance of terms of appeals procedure described above:

Contractor

Printed Name Signature

Title

______________________________
Date

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 10

The undersigned certifies that the statements and information contained in this submittal are complete and accurate and that the submittal contains no false or deliberately misleading information. The undersigned hereby agrees and declares that receipt of this submittal by the City of Gardena does not constitute either a direct or implied guarantee to the Contractor that pre- qualification is or will be granted and also agrees to the procedures and conditions of the pre- qualification req uirements described in the Pre- Qualification Document.

(1) Legal Name of Applicant (Contractor) __________________________________

_______________________________________________________________

(2) Address of Applicant (Contractor) _____________________________________

_______________________________________________________________

(3) Phone Number ___________________________ Fax ____________________

Email ___________________________________

(4) Applicant is a
( ) Corporation ( ) Partnership ( ) Sole Proprietorship ( ) Joint Venture

(5) If Contractor is a Corporation, name the State of Incorporation_______________

(6) Total number of years the Contractor has been contracting _________________

(7) Total number of years the Contractor has been in construction ______________

____________________

(8) Banking institution author ized to provide corroboration of applicant’s financial stability:

Name: __________________________________________________________

Address: ________________________________________________________

Contact: _________________________ Telephone_______________________

(9) Execution:

The undersi gned is a lega lly authorized representative of the Contractor. The legal name of the Contractor is ________________________________________________

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 11

State of California
Contractor’s License Number: Type: _____________________ Expiration:_____________________

______________________________, being first duly sworn, says that all statem ents and information contained in this Submittal are complete and accurate and that this Submittal contains no false or deliberately misleading information.

Contractor

Printed Name Signature

Title

Subscribed and sworn to before me this _____________ day of ____________________, 20 ______________________________________________

Notary Public in and for the State of __________________ Residing at _____________________________________
Expiration Date: __________________________________

END OF FORM

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 12

PART I: ESSENTIAL REQUIREMENTS FOR QUALIFICATION

IMPORTANT NOTE:

Contractor may be immediately disqualified if the answer to any of questions 1 through 7 is “no.”

Contractor will be immediately disqualified if the answer to any of questions 8 through 12 is “yes.” If the answer to question 10 is “yes,” and if debar ment would be the sole reason for denial of pre -qualification, any pre -qualification issued will exclude the debarment period.

1. Contractor possesses a valid and current Ca lifornia Class “ A” and/or “B” General Contractor’s License in good standing for this project for which it intends to submit a bid.

Yes No

2. Contractor has (or can provide proof that they can obtain within ten (10) business days prior to award) an insurance policy(ies) consistent with Attachment C “ City of Gardena – Insurance Requirements”.

Yes No

3. Contractor has current workers’ compensation insurance policy as required by the Labor Code or is legally self-insured pursuant to Labor Code section 3700 et. seq.

Yes No

4. Have you attached your latest copy of a reviewed or audited financial statement with accompanying notes and supplemental information?
Yes No

NOTE: A financial statement that is not eit her reviewed or audited by a Cert ified Public Accountant (CPA) is not acceptable. A letter verifying availability of a line of credit may also be attached; however, it will be considered as supplemental information only, and is not a substitute for the required financial statement.

5. H ave you attached a notarized statement from an admitted surety insurer (approved by the California Department of Insurance and authorized to issue bonds in the State of California), which states that your current bonding capacity is at least $15,000,000 for this project, and $30,000,000 aggregate, should you be selected? 1 Yes No

NOTE: Notarized statement must be from Surety Company, not an agent or broker.

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 13

6. Contractor has completed at least f ive (5) comparable projects in the last ten (10 ) years? See Part III: Similar Project Experience Questionnaire for criteria.

Yes No

7. Contractor has (or can provide proof that they can obtain within ten (10) business days prior to award) a professional liability (Errors & Omissions) insurance policy with a policy limit of at least $1,000,000 per occurrence in addit ion to insurance requirements referenced in question #2 above.

Yes No

8. Has your contractor’s license been revoked at any time in the last ten (10) years? Yes No

If yes, please explain why:_____________________________________________

9. Has a surety firm com pleted, or is in the process of completing, a contract on your behalf, or has paid for completion because your firm was default terminated by the project owner within the last ten (10) years?
Yes No

10. At the time of submitting this pre -qualification form, is your firm ineligible to bid on or be awarded any local, state or federal public works contract s, or perform as a subcontractor on any such public works contract, pursuant to either Labor Code section 1777.1 or Labor Code section 1777.7 or any other local, state or federal law or regulation?
Yes No
If the answer is “Yes,” state the be ginning and ending dates of the period of debarment:

Starting Ending

11. At any time during the last ten ( 10) years, has your firm or any of its owners or officers been convicted of a crime involving the awarding of a c ontract of a government construction project, or the bidding or performance of a government contract?
Yes No

12. In the last ten (10) years has your firm been denied an award of a public works contract based on a fi nding by a public agency that your company was not a responsible bidder?
Yes No
If “yes,” explain on a separate signed page. Identify the year of t he event, the owner, the project and the basis for the finding by the public agency.

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 14

PART II: QUESTIONNAIRE

Section A. Current Organization and Structure of the Business

For Firms That Are Corporations:

1a. Date incorporated:
1b. Under the laws of what state:
1c. Provide all the following information for each person who is either (a) an officer of the corporation (president, vice president , secretary, treasurer), or (b) the owner of at least ten percent (10%) of the corporation’s stock.

Name Position Years
with Co.
%
Ownership
Social
Security #

1d. Identify every construction firm that any person listed above has been associated with (as owner, general partner, limited partner, or officer) at any time during the last five years.

NOTE: For this question, “owner” and “partner” refer to ownership of ten percent (10%) or more of the business, or ten percent (10%) or m ore of its stock, i f the business is a corporation.

Person’s Name

Construction Firm
Dates of Person’s
Participation with Firm

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 15

For Firms That Are Partnerships:

1a. Date of formation:
1b. Under the laws of what state:
1c. Provide all the following information for each partner who owns ten percent (10%) or more of the firm.

Name Position Years with Co. % Ownership Social Security #

1d. Identify every construction company that an y partner has been associated with (as owner, general partner, limited partner or officer) at any time during the last five years.

NOTE: For this question, “owner” and “partner” refer to ownershi p of ten percent (10%) or more of the business, or ten percent (10%) or more of its stock, if the business is a corporation.

Person’s Name

Construction Company
Dates of Person’s
Participation with Company

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 16

For Firms That Are Sole Proprietorships:

1a. D ate of commencement of business:
1b. Social security number of company owner:
1c. Identify every construction firm that the business owner has been associated with (as owner, general partner, limited partner or officer) at any time during the last five (5) years.

NOTE: For this question, “owner” and “partner” refer to ownership of ten percent (10%) or more of the business, or ten percent (10%) or more of its stock, if the business is a corporation.

Person’s Name

Construction Company
Dates of Person’s
Participation with Company

For Firms That Intend to Make a Bid as Part of a Joint Venture:

1a. Date of commencement of joint venture:
1b. Provide all of the follo wing information for each firm that is a mem ber of the joint venture that expects to bid on one (1) or more projects:

Name of firm % Ownership of Joint Venture

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 17

Section B. History of the Business and Performance

1. Has there been any change in ownership of the fi rm at any time durin g the last ten (10) years?
NOTE: A corporation whose shares are publicly traded is not required to answer this question.

Yes No
If “yes,” explain on a separate signed page.

2. Is the firm a su bsidiary, parent, holding company, or affiliate of another construction firm?
NOTE: Include descriptive and background information about other fi rms if one firm own s fifty percent (50%) or more of another, or if an owner, partner , or officer of your firm holds a similar position in another firm.

Yes No
If “yes,” explain on a separate signed page.

3. Are any corporate officers, partners or owners connected to any other construction firms?
NOTE: Include descriptive and background information about other firms if an owner, partner, or officer of your firm holds a similar position in another firm.

Yes No
If “yes,” explain on a separate signed page.

4. State your firm’s gross revenue for each of the last three (3) years:

2020 2021 2022

_ ___ _ ___

5. How many years has your organization been in business in California as a contractor under your present business name and license number? Years

6. Was your firm in bankruptcy at any time during the last ten (10) years? Yes No
If “yes,” please attach a copy of the bankruptcy petition, showing the case number and the date on whi ch the petition was filed , and a copy of the Bankruptcy Court’s discharge order, or any other document t hat ended the case, if no discharge order was issued.

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 18

Licenses

7. List all California construction license numbers, classifications and expiration dates of the California Contractor Licenses held by your firm:

8. If any of your firm’s license(s) are held in the name of a corporation or partnership, list below the names of the qualifying individual(s) listed on the California Contractors State License Board (CSLB) records who meet(s) the experience and examination requirements for each license.

9. Has your firm changed names or license number in the past ten (10) years? Yes No
If “yes,” explain on a separate signed page, including the reason for the change.

10. Has any owner, partner, or (for corporations) officer of your f irm operated a construction firm under any other name in the last ten (10) years? Yes No
If “yes,” explain on a separate signed page, including the reason for the change.

11. Has any CSLB license held by your firm or its Responsible Managing Employee (RME) or Responsible Managing Officer (RMO) been suspended within the l ast ten (10) years?
Yes No
If “yes,” please explain on a separate signed sheet.

Disputes

12. At any time in the last ten (10) years has your firm been assessed and paid liquidated damages after completion of a project under a construction contract w ith either a public or private owner?
Yes No
If yes, explain on a separate signed page, identifying all such projects by owner, owner’s address, the date of completion of the project, amount of liquidated damages asses sed and all other information necessary to fully explain the assessment of liquidated damages.

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 19

13. In the last ten (10) years has your firm, or any firm with which any of your company’s owners, officers or partners was associated, been debarred, disqualified, removed or otherwise prevented from bidding on, or completing, any government agency or public works project for any reason?
NOTE: “Associated with” refers to another construction firm in whi ch an owner, partner or officer of your firm held a similar position, and which is listed in response to question 1c or 1d on this form.

Yes No
If “yes,” explain on a separate signed page. State whether the firm invol ved was the firm applying for pre -qualification here or another firm. Identify by name of the company, the name of the person within your firm who was associated with that company, the year of the event, the owner of the project, the project and the basis for the action.

* * * * *
NOTE: T he following tw o (2) questions refer only to disputes betwee n your firm and the owner of a project. You need not include information about disputes between your firm and a supplier, another contractor, or subcontractor. You need not include information about “pass -through” disputes in which the actual dispute is between a sub -contractor and a project owner. Also, you may omit reference to all dispu tes about amounts of less than $10,000.

14. In the past ten (10) years has any claim agai nst your firm concerning your firm ’s work on a construction project been filed in court or arbitration? Yes No
If “yes,” on sep arate signed sheets of paper identify the claim(s) by providing t he project name, date of the claim, name of the claimant, a brief description of the nature of the claim, the court in which the case was filed and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution).

15. In the past ten (10) years has your firm made any claim against a project owner concerning work on a project or payment for a contract and filed that claim in cou rt or arbitration?
Yes No
If “yes,” on separat e signed sheets of paper identify the claim by providing th e project name, date of the claim, name of the entity (or entities) against whom the claim was filed, a brief description of the nature of the claim, the court in which the case was filed and a brief description of the status of the claim (pending, or if resolved, a brief description of the resolution).

* * * * *

16. At any time during the past ten (10) years, has any surety c ompany made any payments on your firm’s behalf as a result of a d efault, to satisfy any cl aims made

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 20

against a performance or payment bond issued on your firm’s behalf, in connection with a construction project, either public or private?
Yes No
If “yes,” explain on a separate signed page the amount of each such claim, the name and telephone number of the claimant, the date of the claim, the grounds for the claim, the present status of the claim, the date of resolution of such claim if resolved, the method by which such was resolved if resolved, the nature of the resolution and the amount, if any, at which the claim was resolved.

17. In the last ten (10) years has any insurance carrier, for any form of insurance, refused to renew the insurance policy for your firm?
Yes No
If “yes,” explain on a separate signed page. Name the insurance carrier, the f orm of insurance and the year of the refusal.

Criminal Matters and Related Civil Suits

18. Has your firm or any of its owners, officers or partners ever been found liable in a civil suit or found guilty in a cr iminal action for making any false claim or m aterial misrepresentation to any public agency or entity?
Yes No
If “yes,” explain on a separate signed page, including identifying who was involved, the name of the publi c agency, the date of the investigation and the grounds for the finding.

19. Has your firm or any of its owners, officers or partners ever been convicted of a crime involving any federal, state, or local law related to construction? Yes No
If “yes,” explain on a separate signed page, including identifying who was involved, the name of the public agency, the date of the conviction and the grounds for the conviction.

20. Has your firm or any of its owners , officers or p artners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? Yes No
If “yes,” identify on a separate signed page the person or persons convicted, the court (the county if a state court, the district or location of the federal court), the year and the criminal conduct.

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 21

Bonding

21. Bonding capacity: ___________________________

Provide documentation from your surety identifying the following:

Name of bonding company/surety:

Name of surety agent, address, and telephone number:

22. If your firm was required to pay a premium of more than one percent (1%) for a performance and payment bond on any project(s) on which your firm worked at any time during the last five (5) years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one percent (1%), if you wish to do so.

23. List all other sureties (name and full address) that have written bonds for your firm during the last five (5) years, including the dates during which each wrote the bonds:

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 22

Section C. Compliance with Regulatory Requirements

25. Has CAL OSHA cited and assessed penalties against your firm for any “serious,” “willful” or “r epeat” violations of its safety or health regulations in the past ten (10) years?

NOTE: If you have filed an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include information about it.

Yes No
If “yes,” attach a separate signed page describing the citations, inclu ding information about the dates of the citat ions, the nature of the violation, the project on which the citation(s) was or were iss ued, the amount of penalty paid, if any. If the citation was appealed to the Occupational Safety and Health Appeals Board and a decision has been issued, state the case number and the date of the decision.

26. Has the Federal Occupational Safety and Health Administration cited and assessed penalties against your firm in the past ten (10) years?

NOTE: If you have filed an appeal of a citation and the Appeals Board ha s not yet ruled on your appeal, or if there is a court appeal pendin g, you need not include information about the citation.

Yes No
If “yes,” attach a separate signed page describing each citation.

27. Has the EPA or any Air Quality Management District or any Regional Water Quality Control Board cited and assessed penalties against either your firm or the owner of a project on which your firm was the contractor, in the past ten (10) years?

NOTE: If you have filed an appeal of a citation and the Appeals Board has not yet ruled on your appeal, or if there is a court appeal pending, you need not include information about the citation.

Yes No
If “yes,” attach a separate signed page describing each citation.

28. How often do you require documented safety meetings to be held for construction employees and field supervisors during the course of a project?

29. List your firm’s Experience Modification Rate (EMR) (California workers’ compensation insurance) for each of the past three premium years:

NOTE: An Ex perience Modification Rate is issued to your firm annually by your workers’ compensation insurance carrier.

Current year:

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 23

Previous year:

Year prior to previous year:

If your EMR for any of these three years is or was 1. 00 or higher you may, if you wish, attach a letter of explanation.

30. Within the last ten (10) years has there ever been a period when your f irm had employees but was without workers’ compensation insurance or state-approved self- insurance?
Yes No
If “yes,” please explain the reason for the absenc e of workers’ compensatio n insurance on a separate signed pa ge. If “No,” please provide a statement by y our current workers’ compensation insurance carrier that verifies periods of workers’ compensation insurance coverage for the last five years. (If your firm has been in the construction business for less than five years, provide a statement by your workers ’ compensation insurance carrier verifying continuous workers’ compe nsation insurance coverage for the period that your firm has been in the constructi on business.)

Prevailing Wage Compliance Record

NOTE: This question refers only to your own firm’s violation of prevailing wage laws, not to violations of the prevailing wage laws by a subcontractor.

Yes No
If "yes", attach a separate signed page or pages, describing the nature of each violation, i dentifying the n ame of the project, the date of its completion, the public agency for which it was constructed; the number of employees who were ini tially underpaid and the amount of back wages and penalties that you were required to pay.

32. During the last ten (10) years, has there been any occasion in which your own firm has been penalized or required to pay back wages for failure to comply wit h the Federal Davis-Bacon prevailing wage requirements?
Yes No
If “y es,” attach a se parate signed page or pages describing the nature of the violation, identifying the name of the project, the date of its completion, the public agency for which it was constructed; the number of employees who were initial ly underpaid, the amount of back wages you were required to pay along with the amount of any penalty paid.

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 24

PART III SIMILAR PROJECT EXPERIENCE QUESTIONNAIRE

Part III is a verification of the answer provided in Part I Essential Requirements, Question 6.

Respondents whose experience is not verifiable according to the following criteria shall be disqualified as failing to meet the Essential Requirements.

Contractor shall provide information about its f ive (5) most recent comparable projects, all of which must have been successfully completed within the last ten (10) years.

1. General Contractor Experience Requirements:

Minimum Requirements: All FIVE (5) of the projects submitted must be commercial projects for public use constructed in California, comparable in scale and quality with the Project, and have a contract value of at least $10,000,000.

Additionally:

• (3) of the projects must be public us e aquatic facilities and include all aspects of pool construction including, excavation, shell construction , pool electrical, pool plumbing, pool mechanical, and pool deck construction.

• ( 2) of the projects must demonstrate minimum (2) story structural steel construction, with deep pile foundations and/or mat slab foundation.

2. Specialty Sub-Contractor Experience Requirements

• The Aquatics Subcontractor must meet and provide evidence of the minimum experience requirements listed below

• T he concrete Pool D eck Subcontractor must meet and provide evidence of the minimum experience requirements listed below

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GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

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Page | 25

General Contractor Experience Requirements: Reference 1

Project Name:

Location:

Owner: ________
Owner Representative, address, email and phone number: ____________

Architect or Engineer, address, email and phone number:

Description of Project, Scope of Work Performed:

__________________________________________________________

___________________________________________________________

Percentage of Base Contract subcontracted: _________________

Total Value of Construction breakdown with initial contract award/final contract

sum:

Original Scheduled Completion Date:_____________

Initial Contract time in days:_____ Time Extensions granted in Days:______ Days Liquidated damages assessed:_______

Actual Date of Completion: __________

LEED (Yes / No):_________________

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 26

General Contractor Experience Requirements: Reference 2

Project Name:

Location:

Owner: ________
Owner Representative, address, email, and phone number: ____________

Architect or Engineer, address, email and phone number:

Description of Project, Scope of Work Performed:

__________________________________________________________

___________________________________________________________

Percentage of Base Contract subcontracted: _________________

Total Value of Construction breakdown with initial contract award/final contract

sum:

Original Scheduled Completion Date:_____________

Initial Contract time in days:_____ Time Extensions granted in Days:______ Days Liquidated damages assessed:_______

Actual Date of Completion: __________

LEED (Yes / No):_________________

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 27

General Contractor Experience Requirements: Reference 3

Project Name:

Location:

Owner: ________
Owner Representative, address, email, and phone number: ____________

Architect or Engineer, address, email, and phone number:

Description of Project, Scope of Work Performed:

__________________________________________________________

___________________________________________________________

Percentage of Base Contract subcontracted: _________________

Total Value of Construction breakdown with initial contract award/final contract

sum:

Original Scheduled Completion Date:_____________

Initial Contract time in days:_____ Time Extensions granted in Days:______ Days Liquidated damages assessed:_______

Actual Date of Completion: __________

LEED (Yes / No):_________________

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 28

General Contractor Experience Requirements: Reference 4

Project Name:

Location:

Owner: ________
Owner Representative, address, email, and phone number: ____________

Architect or Engineer, address, email and phone number:

Description of Project, Scope of Work Performed:

__________________________________________________________

___________________________________________________________

Percentage of Base Contract subcontracted: _________________

Total Value of Construction breakdown with initial contract award/final contract

sum:

Original Scheduled Completion Date:_____________

Initial Contract time in days:_____ Time Extensions granted in Days:______ Days Liquidated damages assessed:_______

Actual Date of Completion: __________

LEED (Yes / No):_________________

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 29

General Contractor Experience Requirements: Reference 5

Project Name:

Location:

Owner: ________
Owner Representative, address, email, and phone number: ____________

Architect or Engineer, address, email, and phone number:

Description of Project, Scope of Work Performed:

__________________________________________________________

___________________________________________________________

Percentage of Base Contract subcontracted: _________________

Total Value of Construction breakdown with initial contract award/final contract

sum:

Original Scheduled Completion Date:_____________

Initial Contract time in days:_____ Time Extensions granted in Days:______ Days Liquidated damages assessed:_______

Actual Date of Completion: __________

LEED (Yes / No):_________________

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 30

SWIMMING POOL SUBCONTRACTOR EXPERIENCE REQUIREMENTS

Subcontractor certifies that it meets the qualifications and experience requirements established in Swimming Pool General Requirements, Section 13 11 00, as follows:

1. Subcontractor has derived 50% of its annual revenue fr om public -use swimming pool construction for each of the last five (5) years.

2. Subcontractor has, in the last five ( 10) years, construc ted at least five ( 5) commercially designed municipal and public -use swimming pools, each of which have incorporated a minimum size of 5 ,000 square feet of water surface area (250,000 Gallons) with a concre te and ceramic tile perimeter overflow gutter and self-modulating bal ance tank.

3. The following list of projects meet the requirements of section (b) above and the contact as reference by the Contractor, the Awarding Authority of their agent or designee.

a. Owner:

Scope of Project:

Contact Person:

Phone Number:

Architect for Project:

b. Owner:

Scope of Project:

Contact Person:

Phone Number:

Architect for Project:

c. Owner:

Scope of Project:

Contact Person:

Phone Number:

Architect for Project:

d. Owner:

Scope of Project:

Contact Person:

Phone Number:

Architect for Project:

e. Owner:

Scope of Project:

Contact Person:

Phone Number:

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 31

Architect for Project:

CONCRETE POOL DECK SUBCONTRACTOR EXPERIENCE REQUIREMENTS

Swimming Pool Deck Subcontractor other than the swimming pool Subcontractor certifies that it meets the qualifications and experience requirements es tablished in Swimming Pool General Requirements, Section 13 11 00, as follows:

1. Subcontract has, in the last five (10) years, constructed at least five (5) commercially designed cantilevered pool decks over perimeter gutters, each of which have incorpora ted a minimum size of 6,000 square feet of water surface area of the swimming pool.

2. The following list of projects meet the requirements of section (b) above and the contact as reference by the Contractor, the Awarding Authority of their agent or designee

a. Owner:

Scope of Project:

Contact Person:

Phone Number:

Architect for Project:

b. Owner:

Scope of Project:

Contact Person:

Phone Number:

Architect for Project:

c. Owner:

Scope of Project:

Contact Person:

Phone Number:

Architect for Project:

d. Owner:

Scope of Project:

Contact Person:

Phone Number:

Architect for Project:

e. Owner:

Scope of Project:

Contact Person:

Phone Number:

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 32

Architect for Project:

PART IV ORGA NIZATIONAL RESOURCES

Staff Roster/Functions

1. Contractor shall furnish an organization chart that includes all supervisory positions anticipated to be assigned to the Project. Indicate therein which ones are f ull time on site and which are part time.

List key members of your staff whom you consider candidates to be assigned to work as a full-time team member resident on this Project and complete all requested information as shown below.

Key, full-time candidate team members must include, without limitation:

1. Project Manager and 2. Superintendent. Use separate sheets of paper that contain all of the following information:

Name:

Job Title: ____________________________________________ _

Number of Years with Firm: _______________________________

Proposed Function on the Project: _ ________________________

Number of Years in Current Position: _____________________

Number of Projects (in job function) Completed: _______________

Number of Years in Construction Industry: ____________________

Minimum of two (2) projects , in a supervisory role, of similar type and scale as described in Section III: Similar Pr oject Experience Questionnaire. On separate sheet provide project des cription, value, dates of construction, references and reference contact information for each project.

I, the undersigned, certify and declare that I have read all the foregoing answers to this pre-qualification questionnaire and know their contents. The matters stated in the questionnaire answers are true of my own knowledge and belief, except as to those matters stated on information and belief, and as to those matters I believe them to be true. I declare under penalty of perjury under the laws of the State of California, that the foregoing is correct.

________________________________ _____________________ Signature Date

____________________________________
Print Name

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

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Page | 33

A LIST OF THE SCORABLE QUESTIONS AND THE SCORING INSTRUCTIONS

The scorable questions are in two sections as follows:

Part II – Section B History of the business and organizational performance; Part II – Section C Compliance with occupational safety and health laws, workers’ compensation and other labor legislation;

Note: This section includes only those questions that are “scorable” from the Part II Questionnaire. The following question numbers correspond to those used in the Part II.

The Scores Needed for Pre-Qualification

To pre- qualify, a contractor would be required to qualify under Part I, then have a passing grade within each of the two large categories in Part II referred to above.

Section B, “History of the business and organizational performance,” The prospective contractor is required to meet a passing score of 51 on this portion of the questionnaire (of a maximum score of 68 on this portion of the questionnaire).

Section C, “Compliance with occupational safety and health laws, workers’ compensation and other labor legislation”
The prospective contract or is required to meet a passing score of 27 on this portion of the questionnaire (of a maximum score of 38 points on this portion of the questionnaire).

Questions about History of the Business and Organizational Performance

Section B

(14 questions)

5. How many years has your organization been in business in California as a contractor under your present business name and license number? Years 3 years or more = 2 points
4 years = 3 points
5 years = 4 points
6 years or more = 5 points

6. Was your firm in bankruptcy at any time during the last ten (10) years?

CITY OF GARDENA
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Yes No
“No” = 3 points “Yes” = 0 points

11. Has any CSLB license held by your firm or its Responsible Managing Employee (“RME”) or Responsible Managing Officer ( “RMO”) been suspended within the last ten (10) years?
Yes No
“ No” = 5 points “Yes” = 0 points

12. At any time in the last ten ( 10) years has your firm b een assessed and paid liquidated damages after completion of a project under a construction contract with either a public or private owner?
Yes No
No projects with liquidated damages of more than $10,000, or one (1) project with liquidated damages = 5 points
Two (2) projects with liquidated damages of more than $10,000 = 3 points Any other answer: 0 points

13. In the last ten (10) years has your firm, or any firm with which any of your company’ s owners, officers or partners was associated, been debarred, disqualified, removed or otherwise prevented from bidding on, or compl eting, any government agency or public works project for any reason?
NOTE: “Associated with” refers to another construction firm in which an owner, partner or officer of your firm held a simi lar position, and which is listed in response to question 1c or 1d on this form.

Yes No
“No” = 5 points “Yes” = 0 points

* * * * *
N OTE: The following two questions refer only to disputes between your firm and the owner of a project. You need not include information about disputes between your firm and a supplier, another contractor, or subcontractor. You need not include information about “pass -through” disputes in which the a ctual dispute is between a sub-contractor and a project owner. Also, you may omit refer ence to all disputes about amounts of less than $10,000.

14. In the past ten (10) years has any claim against your firm concerning your firm’s work on a construction project been filed in court or arbitration? Yes No

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 35

If the firm’s average gross revenue for the last three (3) years was less than $50 million, scoring is as follows:
5 points for either “No” or “Yes” indicating 1 such instance 3 points for “Yes” indicating 2 such instances
0 points for “Yes” if more than 2 such instances

If your firm’s average gross revenue for the last three years was more than $50 million, scoring is as follows:
5 points for either “No” or “Yes” indicating 1, 2, or 3 such instances 3 points for “Yes” indicating either 4 or 5 such instances 0 points for “Yes” if more than 5 such instances

15. In the past ten (10) years has your firm made any claim against a project owner concerning work on a project or payment for a contract and filed that claim in court or arbitration?
Yes No
If your firm’s average gross revenue for the last three (3) years was less than $50 million scoring is as follows:
5 points for either “No” or “Yes” indicating 1 such instance 3 points for “Yes” indicating 2 such instances
0 points for “Yes” if more than 2 such instances

If your firm’s average gross revenue for the last three years was more than $50 million scoring is as follows:
5 points for either “No” or “Yes” indicating 1, 2, or 3 such instances 3 points for “Yes” indicating either 4 or 5 such instances 0 points for “Yes” if more than 5 such instances

16. At any time during the past ten (10) years, has any surety company made any payments on your firm’s behalf as a result of a default, to satisfy any claims made against a performance or payment bond issued on your firm’s behalf, in connection with a construction project, either public or private?
Yes No
5 points for either “No” or “Yes” indicating 1 such claim 3 points for “Yes” indicating no more than 2 such claims Subtract 5 points for “Yes” if more than 2 such claims

17. In the last ten (10) years has any insurance carrier, for any form of insurance, refused to renew the insurance policy for your firm?

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 36

Yes No
5 points for either “No” or “Yes” indicating 1 such instance 3 points for “Yes” indicating 2 such instances
0 points for “Yes” or if more than 2 such instances

19. Has your firm or any of its owners, officers or partners ever been convicted of a crime involving any federal, state, or local law related to construction? Yes No
“No” = 5 points “Yes” = subtract 5 points

20. Has your firm or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? Yes No
“No” = 5 points “Yes” = subtract 5 points

22. I f your firm was required to pay a premium of more than one per cent f or a performance and payment bond on any project(s) on which your firm worked at any time during the last five (5) years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one per cent, if you wish to do so.
%
5 points if the rate is no more than one per cent
3 points if the rate was no higher than 1.10 per cent
0 points for any other answer

Questions about compliance with safety, workers compensation, prevailing wage and apprenticeship laws.

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 37

Section C

(8 questions)

25. Has CAL OSHA cited and assessed penalties against your firm for any “serious,” “willful” or “repeat” violations of its safety or health regulations in the past ten (10) years? NOTE: If y ou have filed an appeal o f a citation, and t he Occupational Safety a nd Health Appeals Board has not yet ruled on your appeal, you need not include information about it.

Yes No
If the firm’s average gross revenue for t he last three years was l ess than $50 million, scoring is as follows:
5 points for either “No” or “Yes” indicating 1 such instance 3 points for “Yes” indicating 2 such instances
0 points for “Yes” if more than 2 such instances

If the firm’s average gross revenue for the last t hree years was more than $50 million, scoring is as follows:
5 points for either “No” or “Yes” indicating 1, 2, or 3 such instances 3 points for “Yes” indicating either 4 or 5 such instances 0 points for “Yes” if more than 5 such instances

26. Has the Federal Occupational Safety and Health Administration cited and assessed penalties against your firm in the past ten (10) years? NOTE: If you have filed an appeal of a citatio n and the Appeals Board has not yet ruled on your appea l, or if there is a court appeal pending, yo u need not include information about the citation.

Yes No
If the firm’s average gross revenue for the last three years was less than $50 million, scoring is as follows:
5 points for either “No” or “Yes” indicating 1 such instance 3 points for “Yes” indicating 2 such instances
0 points for “Yes” or if more than 2 such instances

If the firm’s averag e gross revenue for the last three years was more than $50 million, scoring is as follows:
5 points for either “No” or “Yes” indicating 1, 2, or 3 such instances 3 points for “Yes” indicating either 4 or 5 such instances 0 points for “Yes” if more than 5 such instances

27. Has the EPA or any Air Quality Management District or any Regional Water Q uality Control Board cited and assessed penalties against either your firm or the owner of a project on which your firm was the contractor, in the past ten (10) years?

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 38

NOTE: If you have filed an appeal of a citation and the Appe als Board has not yet ruled on your appeal, or if there is a court appeal pending, you need not include information about the citation.

Yes No
If the firm’s average gross revenue for the last three years was less than $50 million, scoring is as follows:
5 points for either “No” or “Yes” indicating 1 such instance 3 points for “Yes” indicating 2 such instances
0 points for “Yes” or if more than 2 such instances

If the firm’s average gross revenue for the last thr ee years was more than $5 0 million, scoring is as follows:
5 points for either “No” or “Yes” indicating 1, 2, or 3 such instances 3 points for “Yes” indicating either 4 or 5 such instances 0 points for “Yes” if more than 5 such instances

28. How ofte n do you require document ed safety meetings to be held for construct ion employees and field supervisors during the course of a project?

3 points for an answer of once each week or more often
0 points for any other answer

29. List your firm’s Experience Modification Rate (EMR) (California workers’ compensation insurance) for each of the past three premium years:

NOTE: An Exp erience Modification Rate is issued to your firm a nnually by your workers’ compensation insurance carrier.

Current year:

Previous year:

Year prior to previous year:

NOTE: An Ex perience Modification Rate is issued to your firm annually by your workers’ compensation insurance carrier.
5 points for three-year average EMR of .95 or less
3 points for three-year average of EMR of more than .95 but no more than 1.00 0 points for any other EMR

30. Within the last ten (10) years has there ever been a period when your firm had employees but was without workers’ compensation insurance or state- approved self - insurance?

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 39

Yes No
5 points for either “No” or “Yes” indicating 1 such instance 0 points for any other answer

31. Has there been any occasion during the last ten (10) years in which your firm was required to pay either back wages or penalties for your own firm’s failure to comply with the State’s prevailing wage laws?
Yes No
If your firm’s average gross revenue for the last three years was less than $50 million, scoring is as follows:
5 points for either “No,” or “Yes” indicating either 1 or 2 such instance 3 points for “Yes” indicating 3 such instances
0 points for “Yes” and more than 3 such instances

If your fir m’s average gross revenue for the last three years was more than $50 million, scoring is as follows:
5 points for either “No” or “Yes” indicating no more than 4 such instances 3 points for “Yes” indicating either 5 or 6 such instances 0 points for “Yes” and more than 6 such instances

32. During the last ten (10) years, has there been any occasi on in which your ow n firm has been penalized or required to pay back wages for failure to comply with the F ederal Davis-Bacon prevailing wage requirements?
Yes No
If your firm’s average gross revenue for the last three years was less than $50 million, scoring is as follows:
5 points for either “No,” or “Yes” indicating either 1 or 2 such instance 3 points for “Yes” indicating 3 such instances
0 points for “Yes” and more than 3 such instances

If your firm’s average gross revenue f or the last three years was more than $50 million, scoring is as follows:
5 points for either “No” or “Yes” indicating no more than 4 such instances 3 points for “Yes” indicating either 5 or 6 such instances 0 points for “Yes” and more than 6 such instances

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 40

ATTACHMENT A

PROJECT RENDERINGS

0 5’ 10’ 20’
07 /06/2022

COMMUNITY AQUATICS & SENIOR CENTER

CITY OF GARDENA, CALIFORNIA

CONCEPTUAL RENDERINGS

PERSPECTIVE VIEW
CORNER OF 160TH ST AND LA SALLE AVE

0 5’ 10’ 20’
07 /06/2022

COMMUNITY AQUATICS & SENIOR CENTER

CITY OF GARDENA, CALIFORNIA

CONCEPTUAL RENDERINGS

AQUATIC CENTER ENTRY

0 5’ 10’ 20’
07 /06/2022

COMMUNITY AQUATICS & SENIOR CENTER

CITY OF GARDENA, CALIFORNIA

CONCEPTUAL RENDERINGS

POOL DECK / SHADE STRUCTURES

0 5’ 10’ 20’
07 /06/2022

COMMUNITY AQUATICS & SENIOR CENTER

CITY OF GARDENA, CALIFORNIA

CONCEPTUAL RENDERINGS

POOL DECK

0 5’ 10’ 20’
07 /06/2022

COMMUNITY AQUATICS & SENIOR CENTER

CITY OF GARDENA, CALIFORNIA

CONCEPTUAL RENDERINGS

EAST ELEVATION / COURTYARD ENTRANCE

VIEW FROM HARVARD BLVD

0 5’ 10’ 20’
07 /06/2022

COMMUNITY AQUATICS & SENIOR CENTER

CITY OF GARDENA, CALIFORNIA

CONCEPTUAL RENDERINGS

COURTYARD

0 5’ 10’ 20’
07 /06/2022

COMMUNITY AQUATICS & SENIOR CENTER

CITY OF GARDENA, CALIFORNIA

CONCEPTUAL RENDERINGS

OUTDOOR FITNESS AREA

0 5’ 10’ 20’
07 /06/2022

COMMUNITY AQUATICS & SENIOR CENTER

CITY OF GARDENA, CALIFORNIA

CONCEPTUAL RENDERINGS

PLAN VIEW

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 41

ATTACHMENT B

Copy of City Standard Contract

CD-1

CONTRACT DOCUMENTS (CD)

[PROJECT NAME]

PROJECT NO. JN [###]

To be Submitted
within twenty-one (21) calendar days

AFTER
Award of Contract

CD-2

CONTRACT DOCUMENT

PROJECT NO. JN [###]_

AGREEMENT

THIS AGREEMENT, made and entered into this day of , 20 , by and between CITY OF GARDENA in the State of California, hereinafter referred to as “CITY” and , hereinafter referred to as “CONTRACTOR.”

The City and the Contractor mutually agree as follows:

ARTICLE I.

THE PROJECT
For and in consideration of the m utual promises set forth herein, Contractor agrees to perform and complete in a good and workmanlike manner all work required by the Contract Documents for City Project No. JN , which is described as follows:

Title: [PROJECT TITLE]

Said work shall be performed in accordance with the Plans, Specifications and other Contract Documents, all of which are referenced in Article III hereof and incorporated herein as though fully set forth. C ontractor shall furnish at its own expense all labor, mater ials, equipment and services necessary therefor, except such labor, materials, equipment and services as are provided in the Contract Documents to be furnished by City.

This project is subject to Skilled a nd T rained Workforce Requirements per Sections 260 0 through 2603 of the Public Contract Code.

ARTICLE II.

CONTRACT SUM AND PAYMENT
For performing and completing the work in accordance with the Contract Documents, City shall pay Contra ctor, in fu ll compensation therefor, t he contract sum set forth in the Bidding Schedule. Said sum shall constitute payment in full for all work performed hereunder, including, without limitation, all labor, materials, equipme nt, tools and services used or incorporated in the work, supervision, administration, ov erhead, expenses and any and all other things required, furnished or incurred for completion of the work as specified in the Contract Documents. City shall make payments to Contractor on account of the con tract sum at the time, in the manner, and upon the conditions specified in the Contract Documents.

ARTICLE III.

CONTRACT DOCUMENTS
The Contract Documents, which constitute the entire agreement between the City and t he Contractor, are enumerated as follows: Proposal Documents, including the Notice Inviting Bids, Instructions to Bidders, Bidding Schedule, Bidder's Declaration, Designation of Subcontractors, Bidder's Assurance, and Fair Employment Practices documents; this Agreement; Standard Specifications; Special Provisions; Technic al Provisions; Drawin gs; Plans; and all addenda issued prior to and all modifications issued after the execution of this Agreement. These form the Contract, and all are as fully a part of the Contract as if attached t o this Ag reement or repeated herein.

CD-3

ARTICLE IV.

EFFECTIVE DATE
This Agreement shall become effective and commence as of the date set forth b elow on which the last of the parties, whether City or Contractor, executes said Agreement.

IN WITNESS WHERE OF, the par ties hereto hav e caused thi s Agreement to be ex ecuted and attested by their proper officers thereunto duly authorized.

CITY CONTRACTOR

By: By:

MAYOR (Sign) Sign / Title

Date: Date:

SEAL
Attest: At test: (Contractor)
By:

CITY CLERK (Sign) By:

Sign / Title
Date: Date:

APPROVED AS TO FORM:

By:

CITY ATTORNEY (Sign)

Date:

CD-4

CONTRACT DOCUMENT

PROJECT NO. JN [###]_

FAITHFUL PERFORMANCE BOND

WHEREAS, the City of Gardena has awarded to ___ _____, hereinaf ter designated as the "Principal", a Contract for:

PROJECT: [PROJECT TITLE]

WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract;

NOW, THEREFORE, we,
as Principal, and
as Surety, are held and firmly bound unto the City in the sum of

Dollars ($ ), this amount being not
less than one hundred percent (100%) of the total Contract price, lawf ul money of the United States of America, for payment of which sum well and truly to be m ade we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents.

In case suit is bro ught upon this bond, the Surety will pay all c ourt costs and reasonable attorneys’ fees to the City of Gardena in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS S UCH THAT, if the hereby bounded Princip al, his or its heirs, executo rs, administrators, successors, or assigns, sh all in all things stand to and abide by, well and truly keep and perform all the undertakings, terms, covenants, conditions and agreements in the said Contract and any alteration ther eof, made as therein provided, all within the time and in the manner therein designated and in all res pects according to their true int ent and meaning, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition, or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the s ame, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849. The City is the principal beneficiary of this bond and has all rights of a party hereto.

CD-5

This bond shall remain in full force and effect for a warranty period of one full year after acceptance of the job by the City.

IN WITNESS WHEREOF, three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and

Surety named herein, on the da y of , 20 , the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body.

[PRINCIPAL]

By
Title

Signature

[SURETY]

By
Title

Address

Phone No.

Signature

All signatures must be notarized.

Appropriate modifications shall be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.

Corporations must affix corporate seal.

CD-6

CONTRACT DOCUMENT

PROJECT NO. JN [###]_

PAYMENT BOND

WHEREAS, the City of Gardena has awarded to , as Contractor, a contract for the work described as follows:

PROJECT: [PROJECT TITLE]

AND WHEREAS, said Contractor is required to furnish a bond in connection with said cont ract, to secure the payment of claims of laborers, mechanic s, materialmen and other persons, as provided by law;

NOW, THEREFORE, we , the under signed Contractor and Surety, are held firmly b ound unto the City in the sum of ,
Dollars ($ _____ ) this amount being not less than one hundred percent (100%) of the total Contract price, for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, success ors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Con tractor, its heirs, executors, administrators, successors, assigns, or su bcontractors shall fail to pay any of the persons named in Civil Code Section 3181, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or any amounts required to be deducted, withheld, and paid over to t he Employment Development Department from the wag es of employees of the Contractor and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, or any other amounts due to persons under any applicable project contract or law, with r espect to such wo rk and labor, then the Surety or Sureties herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, the said Surety will p ay all court cost s and reasonable attorneys’ fees to the plaintiff(s) and C ity in an amount to be fixed by the court.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 3181 as to give a right of action to such persons or their assigns in any suit brought upon this bond.

Further, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition, or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or t o the specifi cations thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849.

CD-7

This bond shall remain in full force and effect for six full months after the period in which verified claims may be filed as provided for in Section 3184 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this day of 20 .

[PRINCIPAL]

By
Title

Signature

[SURETY]

By
Title

Address

Phone No.

Signature

All signatures must be notarized.

Appropriate modifications shall be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.

Corporations must affix corporate seal.

CD-8

CONTRACT DOCUMENT

PROJECT NO. JN [###]_

WORKER'S COMPENSATION INSURANCE CERTIFICATE

The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be in sured against liabili ty for workers' compensat ion or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of the Contract.

DATED:

CONTRACTOR

By
Signature

Title

ATTEST:

By
Signature

Title

CD-9

CONTRACT DOCUMENT

PROJECT NO. JN [###]_

INDEMNIFICATION AND HOLD HARMLESS AGREEMENT

AND WAIVER OF SUBROGATION AND CONTRIBUTION

[PROJECT TITLE]

To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Gardena and its respective elected of ficials, officers, attorneys, agents, employees, volunteers, successors, and assigns (col lectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorney s, or other professionals and all costs associated therewith (col lectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any ac t, failure to a ct, error, or omission of Indemn itor or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related t o the above-referenced contract, agreement, license, or permit (the “Agreement”) or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effecti ve regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. Indemnitor shall pay Indemnitees for any attorney fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in t his instrument shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b) the contract ing public agency’s active negligence to the li mited extent that the underlying Agreement is subject to Civil Code 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional ins ured endorsements which may extend to Indemnitees.

Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties , from all claims, losses and liabilities arising out of or incid ent to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or pass ive negligence by the Indemnitees. Accountants, a ttorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees.

In the event there is more than one person or entity named in the Agreement as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several.

“Indemnitor”

Company/Contractor

Name & Title

Signature & Date

CD-10

CONTRACT DOCUMENT

PROJECT NO. JN [###]_

INSURANCE

CERTIFICATION OF INSURANCE (COI) SHALL BE SUBMITTED BY THE CONTRACTOR

1. COMMENCEMENT OF WORK. Contractor shall not be authorized to commence Work under this Contrac t until it has obtained approved insurance. Before beginning Work hereunder, during t he entire per iod of this Contract, for any ex tensions hereto, and for periods after the end of this Contract as may be indicated below, Contractor must have and maintain in place not less than the insurance coverages required in this Section at his sol e cost and expens e. Contract or’s insurance shall comply with all items spe cified by this Contract. Any subcontractors shall be subject to all of the requirements of this Section and Contractor shall be responsible to obtain evidence of insurance from eac h subcontractor and provide it to City before the subcontractor commences work. Alternatively, Contractor’s insurance may cover all subcontractors. The insurance requirements are not intended to and shall not in any manner limit or qualify the liabilitie s an d obligations assumed by Contractor under this Contract.

2. INSURANCE COM PANY REQUIREMENTS. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

3. COVERAGES, LIMIT S AND POLICY REQUIREMENTS . Contractor shall maintain the types of coverages indicated below:

4. COMPREHENSIVE GENERAL LIABILITY INSUR ANCE. A policy of compr ehensive general liability insurance written on a per occurrence basis in an amount not less than either one million dollars ($1,000,000) per occurrence or two million dollars ($2,000,000) aggregate.

5. COMMERCIAL AUTO LIABILITY INSU RANCE. A policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting City. The minimum auto insurance coverage shall be one million dollars ($1,000,000) combined single limit per accident.

6. WORKER’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE . A policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimu m coverage limits for said in surance shall be no l ess than one million dollars ($1,000,000) per claim. The policy shall be issued by an i nsurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

In accordance with the provisions of section 1860 of the California Labor Code, Contractor's attention is directed to the requirement that i n accordance with the provisions of section 3700 of the California Labor Code, Contractor and every subcontractor will be required to secure the payment of compensation of his or her employees, or obtain a certificate of

CD-11

consent to self -insurance by the Di rector of Industr ial Relation s in accordance with the requirements of Section 3700 of the California Labor Code.

In accordance with the p rovisions of section 1861 of the Cal ifornia Labor Code, Contractor shall sign and file with the awarding body the following certification prior to performing any work on the Project:

"I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self -insurance in accordance with the provisions of that code, and I wil l comply with such provisi ons before commencing the performance of the work of this contract."

7. POLICY REQUIREMENTS. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:

(i) City and its appointed and elected off icers, employees, agents and volunteers shall be added as additional insured to the policy as respects liabilities arising out of the performance of any work done under the Contract.

(ii) The insurer shall agree to provide City with t hirty (30) days prior writ ten notice, return receipt requested, of any cancellation, non -renewal or material change in coverage.

(iii) For any claims with respect to the Project covered by this Contract, Contractor’s insurance coverage shall be primary insuranc e as respects City and its elected and appointed officers, employees, agents and voluntee rs. Any insurance or self-insurance maintained by City and its elected and appointed officers, employees, agents and volunteers shall be excess of Contractor’s insurance and shall not contribute with it.

(iv) The policy shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company’s liability.

8. COURSE OF CONSTRUCTION INS URANCE. Contractor shall provide course of construction insurance covering for “all risks” of loss in the amount of the completed value of the Work. The Ci ty shall be named as a loss payee and the i nsurer shall waive all rights of subrogation against the City. This policy shall be issued by an insurance company which is admitted to do business in the State of California a nd shall contain a clause that the policy may not be canceled until thirty (30) days written notice, return r eceipt requested, is mailed to the City. Course of Construction Insurance may be provided for each separate Phase.

9. ADDITIONAL REQUIREMENTS . The procuring of required insurance shal l not be construed to limit Contractor’s li ability hereunder nor to fulfi ll the in demnification provisions and requirements of this Contract. City shall not ify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable insurance policies or endorsements with City incorporating s uch changes withi n sixty (60) days of receipt of such notice, Contractor shall be deemed in default hereunder.

10. DEDUCTIBLES. Any deductible or self -insured retentions must be declared to and approved by City. Contractor shall guarantee that, at the option of the City, ei ther: the insurer shall eliminat e or reduce such deductibl es or self -insured retentions with respect to City, its officer s, employees, agents and volunteers (with additional premium, if any, to be paid by Contractor); or Contractor shall p rovide satisfactory financial guarantee for payment

CD-12

of losses and related i nvestigations, claim administration and defense expenses in the amount of any deductibles or self-insured retentions.

11. VERIFICATION OF COMPLIA NCE. Contractor shall furnish City wit h the required endorsements attached hereto. All documents are to be receiv ed and approved by City before Work commences. Not less than f ifteen (15) days prior to the expiration date of any policy of insurance requir ed by this Contract, Contractor shall d eliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidenc ing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Contractor shall provide full copies of any requested policies to City within three (3) days of any such request by City.

12. TERMINATION FOR LACK OF REQUIRE D COVERAGE. If Contrac tor, for any reason, fails to have i n place, at all times during the term of this Contract, including any ext ension hereto, all required insurance and coverage, City m ay immediately obtain such coverage at Contractor’s expense and/or terminate this Contract. Contractor shall indemnify, defend and hold harmless City and its elected and appointed officers, employees, agents and volunteers from any claim resulting from fai lure of either Contractor or any subcontractor to take out or maintain any insurance required by this Contract.

13. EQUIPMENT C OVERAGE. Any policy or policies of insuranc e Contractor or his subcontractors elect to carry as insurance against loss or damage to construction equipment and tools or other personal property shall include a provision waiving the insurer’s right of subrogation against City.

City of Gardena
Aquatics & Senior Center
Contractor Prequalification - Master Scoring Sheet
04/21/23
Bernards Score CA Comm
Pools Score Morillo Score Swinerton
Builders Score Woodcliff Score
PART I
1 Contractor possesses a valid and current Class "A" or “B” General Engineering Contractor's License for this project for which it intends to submit a bid.

YYYYY
#302007 (A,B) #45172 (B, C53) #326965 (A,B) #000092 (A.B,*) #719883 (A.B) 2 Contractor has (or can provide proof that they can obtain with 10 days prior to award) an insurance policy(ies) consistent with Attachement C "Cit
y of Gardena Insurance Requirements
YYYYY
3 Contractor has current workers’ compensation insurance policy as required by the Labor Code or is legally self-insured pursuant to Labor Code section 3700 et. seq.

YYYYY
4 Have you attached your latest copy of a reviewed
or audited
financial statement with accompanying notes and supplemental information.

YYYYY
5 Have you attached a notarized statement from an admitted surety insurer (approved by the California Department of Insurance) and authorized to issue bonds in the State of California, which states that your current bonding capacity is $15,000,000 for this project and $30,000,000 aggregate, should you be selected
YYYYY
6 Contractor has completed at least three (5) comparable projects in the last ten (10) years? YYYYY
7 Contractor has (or can provide proof that they can obtain within 10 days prior to award) a professional liability (Errors and Omissions) insurance policy wit a policy limit of at least $1,000,000 per occurrence in addition to the insurance
requirements referenced in question #2 above.

YYYYY
8 Has you contractor's licence been revoked at any time in the last ten
(10) years? NNNNN
9 Has a surety firm completed, or is in the process of completing, a contract on your behalf or paid for completion because your firm was default terminated by the project owner withing the last ten (10) years?
NNNNN

10 At the time of submitting this prequalification form, is your firm ineligible to bid on or be awarded any local, state or federal public works contracts, or perform as a subcontractor on any such pulic works contract, pursuant to either Labor Code section 1777.1 or Labor Code 1777.7 o any other local, state or federal law or re
gulation?
NNNNN
11 At any time during the last ten (10) years, has your firm or any of its owners or officers been convicted of a crime involving the awarding of a contract of a government construction project, or the bidding or performance of a governent contract
NNNNN
12 In the last ten (10) years has your firm been denied an award of a publicd works contract based on a finding by a public agency that your company was not a responsible bidder NNNNN
Results PASS PASS PASS PASS PASS

PART II
Section A
1a Date incor porated / Formation / Commencement of Business 12/4/1974 12/4/1981 1/3/2000 5/22/1908 12/11/1995 1b Under the laws of State CA CA CA CA CA
1c Officer or 10% owner Name David Cavecche E. Lee Jackson (50%)
Antoine Morillo
(51%) Eric Foster Mohmad Tabrizi
David Jackson
(50%)
Pierre Morillo
(49%)
1d Associated Construction firm N/A Walton
Construction N/A N/A
Section B Questionaire
1 Has there been any change in ownership of the firm at any time during the last (5) years? YNNNN
2 Is the firm a subsidiary, parent, holding company or affiliate of another construction firm? NYNYN
Swinerton Inc.
3 Are any corporate officers, partners or owners connected to any other construction firms. NYNNN
4 State your firm’s gross revenues for each of the last three years:
2020 681,861,000$ 46,727,023 $ 24,716,446 $ 4,597,405 $ 12,694,458 $ 2021 495,977,000$ 35,852,089 $ 27,606,741 $ 3,035,935 $ 11,287,976 $ 2022 488,715,000$ 45,607,938 $ 22,305,490 $ 3,423,491 $ 11,733,111 $ 5 How many years has your organization been in business in California as a contractor under your present business name and license number?
49 5 43 5 47 5 135 5 27 5
6 Was your firm in backruptcy at any time during the last ten (10) years N5N5N5N5N5
7 List all California construction license numbers, classifications and expiration dates of California Contractor Licenses held by your firm:
302007- A, B 415172 - B &
C53 326965 (A,B) #92 (A,B,*) #719883 (A,B)
* multiple C
licenses
8 If any of your firm’s license(s) are held in the name of a corporation or partnership, list below the names of the qualifying individual(s) listed on the CSLB records who meet(s) the experience and examination requirements for each license.

Gregory G
Bernards, Jeff G
Bernards,
Andrew J Buerk,
Michael C Turl
E. Lee Jackson Antoine Morillo Antoine Morillo Mohamad S Tabrizi
9 Has your firm changed names or license number in the past (10) years? NNNNN
10 Has any owner, partner or (for corporations:) officer of your firm operated a construction firm under any other name in the last (10) years?
NNNNN
11 Has any CSLB license held by your firm or its Responsible Managing Employee (RME) or Responsible Managing Officer (RMO) been suspended within the last ten years?
N5N5N5N5N5
12 At any time in the last (10) years has your firm been assessed and paid liquidated damages after completion of a project under a construction contract with either a public or private owner? N5N5N5N5N5
13 In the last (10) years has your firm, or any firm with which any of your company’s owners, officers or partners was associated, been debarred, disqualified, removed or otherwise prevented from bidding on, or completing, any government agency or public works pro
ject for any reason?
N5N5N5N5N5
14 In the past (10) years has any claim against your firm concerning your firm’s work on a construction project been filed in court or arbitration?
Y N5N5Y0N5
15 In the past (10) years has your firm made any claim against a project owner concerning work on a project or payment for a contract and filed that claim in court or arbitration
?
N5N5Y5Y0N5
16 At any time during the past (10) years, has any surety company made any payments on your firm’s behalf as a result of a default, to satisfy any claims made against a performance or payment bond issued on your firm’s behalf, in connection with a construction
project, either public or private?
N5N5N5N5N5
17 In the last five years has any insurance carrier, for any form of insurance, refused to renew the insurance policy for your firm? N5N5N5N5N5 18 Has your firm or any of its owners, officers or partners ever been found liable in a civil suit or found guilty in a criminal action for making any false claim or material misrepresentation to any public a
gency or entity?
N5N5N5N5N5
19 Has your firm or any of its owners, officers or partners ever been convicted of a crime involving any federal, state, or local law related to construction?
N5N5N5N5N5
20 Has your firm or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonest
y?
N5N5N5N5N5
21 Bondin g Capacity 300,000,000 60,000,000 110,000,000 6,000,000,000 70,000,000 150,000,000
Name of Surety agent Liberty Mutual
Surety Group
Sompo Int'l
Endurance
Old Republic
Surety Co. Zurich American
Nationwide
Mutual
Insurance Co
22 If your firm was required to pay a premium of more than 1% for a performance and payment bond on any project(s) on which your firm worked at any time during the last (5) years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one per cent, if you wish to do so
N5N5N5N5N5
23 List all other sureties that have written bonds for your firm during the last (5) years.

None Arch Insurance
Co.

Everest
Reinsurance
Developers
Surety &
Indemnity Co.

Dates 10/18 - 5/21
Great American
Ins Group
12/14 - 10/18
24 During the last five years, has your firm ever been denied bond coverage by a surety company, or has there ever been a period of time when your firm had no surety bond in place during a public construction pro
ject when one was required?
N5N5N5N5N5
PART II Section B Score 65 70 70 60 70
Minimum Passing Score 51 51 51 51 51
Results PASS PASS PASS PASS PASS
Section C Questionaire
25 Has CAL OSHA cited and assessed penalties against your firm for any “serious,” “willful” or “repeat” violations of its safety or health re
gulations in the past (10) years?
N5N5N5Y5N5
26 Has the federal Occupational Safety and Health Administration cited and assessed penalties against your firm in the past (10) years?
N5N5N5Y5N5
27 Has the EPA or any Air Quality Management District or any Regional Water Quality Control Board cited and assessed penalties against either your firm or the owner of a project on which
your firm was the contractor, in the past (10) years?
N5N5N5N5N5
28 How often do you require documented safety meetings to be held for construction employees and field supervisors during the course of a pro
ject?
Weekly 3 Weekly 3 Weekly 3 Weekly 3 Weekly 3
Average Average Average Average Average
29 List you r firm’s Experience Modification Rate (EMR) (California workers’ compensation insurance) for each of the past three premium years

0.65 5 0.78 5 0.81 5 0.57 5 0.00 5
2022 0.58 0.84 0.84 0.58 DNQ
2021 0.68 0.76 0.81 0.58 DNQ
2020 0.68 0.75 0.79 0.56 DNQ
30 Within the last (10) years has there ever been a period when your firm had employees but was without workers’ compensation insurance or state-approved self-insurance?
N5N5N5N5N5
31 Has there been more than one occasion during the last (10) years in which your firm was required to pay either back wages or penalties for your own firm’s failure to comply with the state’s prevailing wage laws?
N5N5N5Y3N5
32 During the last (10) years, has there been more than one occasion in which your own firm has been penalized or required to pay back wages for failure to comply with the federal Davis- Bacon
prevailing wage requirements?
N5N5N5N5N5
PART II Section C Score 38 38 38 36 38
Minimum Passing Score 27 27 27 27 27
Results PASS PASS PASS PASS PASS

PART III PROJECT EXPERIENCE
Questions concerning recent construction projects completed

COMPARABLE EXPERIENCE
1 5 Recent Projects YYYYY
2 Within Last 10 years Y Y Y Y* N
3 $10,000,000 min. Y N/A N Y Y
4 (3) Aquatic Facilities YYYYY
5 (2) 2 Story Construction Y N/A N Y Y
6 Aquatics Subcontractor Y (self) Y (Nadar) Y Y (CaCommP) 7 Concrete Pool Deck Subcontractor Y (self) Y (Nadar) Y Y (CaCommP)

OVERALL RESULTS PASS PASS PASS PASS FAIL
Swinerton is more than
capable, but one project
was listed as anticipated
completion in 2014, but
listed the actual
completion in 2012 -
need to verify with
Swinerton
Pool Sub & Pool Deck
Sub Only, NOT GC
Morillo had a claim
against an owner - Part
2, Question 15
Projects listed were more
than 10 years ago

PREQUALIFICATION FOR

GARDENA COMMUNITY AQUATICS &

SENIOR CENTER PROJECT
JN 978
City of Gardena
Attn: Kevin Kwak, Assistant Publice Works Director
1700 W. 162nd Street,
Gardena, CA 90247
April 13, 2023

1 Prequalification Questionnaire
2 A ttachments
Attachment 1 - Audited Financial Statement
Attachment 2 - Letter of Bondability
Attachment 3 - Ownership Information
Attachment 4 - Subsidiary, Parent, Holding Company, or Affiliate Attachment 5 - Licenses
Attachment 6 - Owner Filed Claims
Attachment 7 - Swinerton Builder Filed Claims
Attachment 8 - Citations
Attachment 9 - Prevailing Wage
Attachment 10 - Organizational Resources

TABLE OF CONTENTS
01 Section Title
1 Prequalification Questionnaire
1 Prequalification Questionnaire

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 8

All financial and proprietary information provided by prospective contractors will be kept confidential to the extent permitted by law. However, by submitting the pre- qualification packet, the Contractor agrees that the contents of the submittal may be disclosed to third parties for the purpose of verification, investigation of substantial allegations, or in any appeal hearing. Also, the names of prospective contractors applying for pre- qualification status will be subject to disclosure.

APPEALS PROCEDURE

Any contractor who the City determines to not pass the pre- qualification process shall have the right to request review of the determination. The c ontractor shall request review by delivering to the Director of the C ity’s Department of Public Services a written notice requesting a review. The contractor shall deliver such written notice to the Director within five (5) business days of bei ng notified that the Contractor has been determined not to be qualified and the basis for the determination. The Contractor waives its right to challenge the City’s decision if it fails to deliver the notice within the five (5) business days.

The Director or their designee shall conduct a determination hearing no later than ten (10) business days following recei pt of the contractor’s written no tice. The hearing conducted by the Director shall be informal but will be an evidentiary hearing. At the hearing, the Contractor will be given the opportunity to present information and present reasons in opposition to the determination. The Director shall consider all evidence, information and arguments submitted by the contractor relevant to the City’s determination, the City’s re sponse to such evidence, information and arguments, and any other information the Director deems relevant. Pr omptly following the hearing, the Director shall issue a written decision whether the contractor is qualified or not qualified.

Following the hearing, the contractor may further appeal to the City Manager of the City of Gardena a decisi on by the Director that the Contr actor is not qualified. The Contractor must request a hearing before the City Manager by delivering to the City Clerk, with a copy to the Director, a written notice of appeal. The contractor must deliver the written notice of appeal within five (5) business days of the date of the Director’s notice that the co ntractor is not qualified. The contractor waives its right to challenge the Director’s decision if it fails to deliver the notice within the five (5) business days.

The City Manager shall hold a de novo hearing within ten (10) days of Contractor’s written notice of appeal. The City Manager shall uphold or reverse the Director’ s decision based on the entire record, including the information and evidence presented to the Director and any additional i nformation and evidence received by the City Manager at the hearing.

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 9

Acknowledgement and acceptance of terms of appeals procedure described above:

Contractor

Printed Name Signature

Title

______________________________
Date

Swinerton Builders
Besim Fejzagic
Operations Manager
04/13/2023

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 10

(1) Legal Name of Applicant (Contractor) __________________________________

_______________________________________________________________

(2) Address of Applicant (Contractor) _____________________________________

_______________________________________________________________

(3) Phone Number ___________________________ Fax ____________________

Email ___________________________________

(4) Applicant is a
( ) Corporation ( ) Partnership ( ) Sole Proprietorship ( ) Joint Venture

(5) If Contractor is a Corporation, name the State of Incorporation_______________

(6) Total number of years the Contractor has been contracting _________________

(7) Total number of years the Contractor has been in construction ______________

_ ___________________

(8) Banking institution authorized to provide corroboration of applicant’s financial stability:

Name: __________________________________________________________

Address: ________________________________________________________

Contact: _________________________ Telephone_______________________

(9) Execution:

The undersi gned is a lega lly authorized representative of the Contractor. The legal name of the Contractor is ________________________________________________ Swinerton Builders
1150 S. Olive Street, 27th Street
Los Angeles, CA 90015
213.896.3400
[email protected]
California

135
135
887.349.3101
City National Bank
2001 North Main Street, Ste 200, Walnut Creek, CA 94596 Brian R. Jones 415.576.2550
Besim Fejzagic
Operations Manager
Swinerton Builders

PLEASE REPLACE WITH WET SIGNATURE ORIGINAL

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 12

PART I: ESSENTIAL REQUIREMENTS FOR QUALIFICATION

IMPORTANT NOTE:

Contractor may be immediately disqualified if the answer to any of questions 1 through 7 is “no.”

1. Contractor possesses a valid and current Ca lifornia Class “ A” and/or “B” General Contractor’s License in good standing for this project for which it intends to submit a bid.

Yes No

3. Contractor has current workers’ compensation insurance policy as required by the Labor Code or is legally self-insured pursuant to Labor Code section 3700 et. seq.

Yes No

4. Have you attached your latest copy of a reviewed or audited financial statement with accompanying notes and supplemental information?
Yes No

NOTE: Notarized statement must be from Surety Company, not an agent or broker.

1 An additional notarized statement from the surety may be requested by the City of Gardena at the time of submission of a bid, if this pre-qualification package is submitted more than 60 days prior to submission of the bid.




See Tab 2. Attachment 1_Audited Financial Statement
 See Tab 2. Attachment 2_Letter of Bondability

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 13

6. Contractor has completed at least f ive (5) comparable projects in the last ten (10 ) years? See Part III: Similar Project Experience Questionnaire for criteria.

Yes No

8. Has your contractor’s license been revoked at any time in the last ten (10) years?

Yes No

If yes, please explain why:_____________________________________________

Yes No

Yes No
If the answer is “Yes,” state the be ginning and ending dates of the period of debarment:

Starting Ending

Yes No

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 14

PART II: QUESTIONNAIRE

Section A. Current Organization and Structure of the Business

For Firms That Are Corporations:

Name Position Years
with Co.
%
Ownership
Social
Security #

1d. Identify every construction firm that any person listed above has been associated with (as owner, general partner, limited partner, or officer) at any time during the last five years.

NOTE: For this question, “owner” and “partner” refer to ownership of ten percent (10%) or more of the business, or ten percent (10%) or m ore of its stock, i f the business is a corporation.

Person’s Name

Construction Firm
Dates of Person’s
Participation with Firm

05/22/1908
California
See Tab 2. Attachment 3_Ownership Information
Not Applicable

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 15

For Firms That Are Partnerships:

1a. Date of formation:
1b. Under the laws of what state:
1c. Provide all the following information for each partner who owns ten percent (10%) or more of the firm.

Name Position Years with Co. % Ownership Social Security #

1d. Identify every construction company that an y partner has been associated with (as owner, general partner, limited partner or officer) at any time during the last five years.

NOTE: For this question, “owner” and “partner” refer to ownershi p of ten percent (10%) or more of the business, or ten percent (10%) or more of its stock, if the business is a corporation.

Person’s Name

Construction Company
Dates of Person’s
Participation with Company

Not Applicable
Not Applicable
Not Applicable
Not Applicable

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 16

For Firms That Are Sole Proprietorships:

NOTE: For this question, “owner” and “partner” refer to ownership of ten percent (10%) or more of the business, or ten percent (10%) or more of its stock, if the business is a corporation.

Person’s Name

Construction Company
Dates of Person’s
Participation with Company

For Firms That Intend to Make a Bid as Part of a Joint Venture:

1a. Date of commencement of joint venture:
1b. Provide all of the follo wing information for each firm that is a mem ber of the joint venture that expects to bid on one (1) or more projects:

Name of firm % Ownership of Joint Venture

Not Applicable
Not Applicable
Not Applicable
Not Applicable
Not Applicable

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 17

Section B. History of the Business and Performance

1. Has there been any change in ownership of the fi rm at any time durin g the last ten (10) years?
NOTE: A corporation whose shares are publicly traded is not required to answer this question.

Yes No
If “yes,” explain on a separate signed page.

4. State your firm’s gross revenue for each of the last three (3) years:

2020 2021 2022

_ ___ _ ___

5. How many years has your organization been in business in California as a contractor under your present business name and license number? Years

6. Was your firm in bankruptcy at any time during the last ten (10) years?

Yes No
If “yes,” please attach a copy of the bankruptcy petition, showing the case number and the date on whi ch the petition was filed , and a copy of the Bankruptcy Court’s discharge order, or any other document t hat ended the case, if no discharge order was issued.





135
See Tab 2. Attachment 4_Subsidiary, Parent, Holding Company, or Affiliate $4,597,405.00 $3,035,935.00 $3,423,491.00

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 18

Licenses

7. List all California construction license numbers, classifications and expiration dates of the California Contractor Licenses held by your firm:

9. Has your firm changed names or license number in the past ten (10) years?

Yes No
If “yes,” explain on a separate signed page, including the reason for the change.

10. Has any owner, partner, or (for corporations) officer of your f irm operated a construction firm under any other name in the last ten (10) years?

Yes No
If “yes,” explain on a separate signed page, including the reason for the change.

11. Has any CSLB license held by your firm or its Responsible Managing Employee (RME) or Responsible Managing Officer (RMO) been suspended within the l ast ten (10) years?

Yes No
If “yes,” please explain on a separate signed sheet.

Disputes





See Tab 2. Attachment 5_Licenses
See Tab 2. Attachment 5_Licenses

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 19

* * * * *

16. At any time during the past ten (10) years, has any surety c ompany made any payments on your firm’s behalf as a result of a d efault, to satisfy any cl aims made 


See Tab 2. Attachment 7_Swinerton Builders Filed Claims See Tab 2. Attachment 6_Owner Filed Claims

CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 20

Criminal Matters and Related Civil Suits







CITY OF GARDENA
GARDENA COMMUNITY AQUATICS & SENIOR CENTER PROJECT, JN 978

REQUEST FOR PRE-QUALIFICATION OF GENERAL CONTRACTORS

Page | 21

Bonding

21. Bonding capacity: ___________________________

Provide documentation from your surety identifying the following:

Name of bonding company/surety:

Name of surety agent, address, and telephone number:

23. List all other sureties (name and full address) that have written bonds for your firm during the last five (5) years, including the dates during which each wrote the bonds:

24. During the last ten (10) years, has your firm ever been denied bond coverage by a surety company, or has there ever been a period of time when your firm had no surety bond in place during a public construction project when one was required? Yes No
If yes, provide details on a separate signed sheet indicating the date when your firm was denied coverage and the name of the company or companies which denied coverage; and the period during which you had no surety bond in place. 818.625.2311
Arthur J. Gallagher & Co. Insurance Brokers of California, Inc., Zurich American Insurance Company, Liberty Mutual Insurance Company Zurich American Insurance Company 4
Embarcadero Center, #3740 San Francisco, CA 94111
Liberty Mutual Insurance Company
255 California St., Ste. 950 San Francisco, CA 94111
There have been no other sureties issuing bonds for Swinerton in over 15 years.

Not Applicable

818.625.2311
$6 Billion