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15 Accreditation/Certification Summary
Client: Ninyo & Moore Job ID: 570-158168-1
Project/Site: Gardena Aquatic Center / 212427001
Laboratory: Eurofins Calscience
The accreditations/certifications listed below are applicable to this report.
Authority Program Identification Number Expiration Date California State 3082 07-31-24
Oregon NELAP 4175 02-02-24
Eurofins Calscience
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15 Method Summary
Client: Ninyo & Moore Job ID: 570-158168-1
Project/Site: Gardena Aquatic Center / 212427001
Method Method Description Protocol Laboratory
8260B Volatile Organic Compounds (GC/MS) SW846 EET CAL 4 8015B Gasoline Range Organics - (GC) SW846 EET CAL 4
8015B Diesel Range Organics (DRO) (GC) SW846 EET CAL 4
6010B Metals (ICP) SW846 EET CAL 4
7471A Mercury (CVAA) SW846 EET CAL 4
Composite Sample Compositing None EET CAL 4
3050B Preparation, Metals SW846 EET CAL 4
3550C Ultrasonic Extraction SW846 EET CAL 4
5030C Purge and Trap SW846 EET CAL 4
7471A Preparation, Mercury SW846 EET CAL 4
Protocol References:
None = None
SW846 = "Test Methods For Evaluating Solid Waste, Physical/Chemical Methods", Third Edition, November 1986 And Its Updates.
Laboratory References:
EET CAL 4 = Eurofins Calscience Tustin, 2841 Dow Avenue, Tustin, CA 92780, TEL (714)895-5494 Eurofins Calscience
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15 Sample Summary
Client: Ninyo & Moore Job ID: 570-158168-1
Project/Site: Gardena Aquatic Center / 212427001
Lab Sample ID Client Sample ID Matrix Collected Received 570-158168-1 B1-1 Solid 10/25/23 12:57 10/25/23 15:45
570-158168-2 B1-3 Solid 10/25/23 13:02 10/25/23 15:45
570-158168-3 B1-5 Solid 10/25/23 13:09 10/25/23 15:45
570-158168-4 B2-1 Solid 10/25/23 13:21 10/25/23 15:45
570-158168-5 B2-3 Solid 10/25/23 13:27 10/25/23 15:45
570-158168-6 B2-5 Solid 10/25/23 13:39 10/25/23 15:45
570-158168-7 COMP-1 Solid 10/25/23 00:00 10/25/23 15:45 570-158168-8 COMP-2 Solid 10/25/23 00:00 10/25/23 15:45 Eurofins Calscience Page 35 of 37 10/27/2023
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Login Sample Receipt Checklist
Client: Ninyo & Moore Job Number: 570-158168-1
Login Number: 158168
Question Answer Comment
Creator: Patel, Jayesh
List Source: Eurofins Calscience
List Number: 1
Radioactivity wasn't checked or is </= background as measured by a survey N/A meter.
The cooler's custody seal, if present, is intact. True
Sample custody seals, if present, are intact. True
The cooler or samples do not appear to have been compromised or True tampered with.
Samples were received on ice. True
Cooler Temperature is acceptable. True
Cooler Temperature is recorded. True
COC is present. True
COC is filled out in ink and legible. True
COC is filled out with all pertinent information. True
Is the Field Sampler's name present on COC? True
There are no discrepancies between the containers received and the COC. True Samples are received within Holding Time (excluding tests with immediate True HTs)
Sample containers have legible labels. True
Containers are not broken or leaking. True
Sample collection date/times are provided. True
Appropriate sample containers are used. True
Sample bottles are completely filled. True
Sample Preservation Verified. True
There is sufficient vol. for all requested analyses, incl. any requested True MS/MSDs
Containers requiring zero headspace have no headspace or bubble is True <6mm (1/4").
Multiphasic samples are not present. True
Samples do not require splitting or compositing. True
Residual Chlorine Checked. N/A
Eurofins Calscience Page 37 of 37 10/27/2023
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15 22-123 Gardena Aquatics Solar Add Service 9-23-2022
September 23, 2022
Allan Rigg
City Engineer
City of Gardena, CA
Re: Proposal for Professional Design Services –Gardena Aquatics and Senior Community Center Preparation of Design-Build requirements for a Photovoltaic (PV) Generating system.
Dear Allan:
We are pleased to submit this scope of work and fee proposal for the Gardena Aquatics and Senior Community Center Project preparation of Design-Build requirements for a Photovoltaic (PV) Generating system.
1. Alternating Current (AC) Side Specification – this Scope of Work shall include Plans and Specifications for all components on AC side of inverter to include – AC cabling feeder, service disconnects, net metering equipment and tie into main electrical service assembly.
2. Direct Current (DC) Side Specification – this Scope of Work shall include Plans and Specifications for all components on DC side of inverter, including DC to AC inverter, DC cabling and collectors and PV panel array with racking system to connect to roof structure.
3. Structural calculations to the roof for bolt, penetration and embedment.
4. Project management of added scope.
This work requires additional scope from our electrical, structural, mechanical and architectural subconsultants. Compensation for the above professional services will be billed hourly not to exceed $28,350.00. When incurred, project reimbursable expenses will be billed at cost plus 15% administrative fee in addition to the professional services fee.
All other terms and conditions shall remain consistent with our original agreement.
Thank you for the opportunity to submit this proposal. We look forward to working with you on this exciting project.
Sincerely,
RJM DESIGN GROUP, INC.
Eric Chastain
Principal Landscape Architect
From: Eric Chastain
To: Kevin Kwak
Subject: FW: Gardena Aquatic & Senior Center Project - Potential Security Camera Locations for future Date: Wednesday, August 2, 2023 8:10:16 AM
Attachments: image001.png
image002.png
Caution! This message was sent from outside your organization.
Hi Kevin, please see below from our electrical engineer and let me know your thoughts.
Also want to check on the add service fee request, it will be $6,325.00 Just shoot me back that you are good with the fees and I’ll follow up with a letter, I recall we discussed billing this as a reimbursable, please let me know.
Eric Chastain
Principal Landscape Architect
Office: 949.493.2600
Email: [email protected]
Website: www.RJMdesigngroup.com
Instagram | Facebook | YouTube | Map
From: Steve Roth <[email protected]>
Sent: Tuesday, August 1, 2023 2:49 PM
To: Eric Chastain <[email protected]>
Subject: FW: Gardena Aquatic & Senior Center Project - Potential Security Camera Locations for future Are we producing LV plans? I think we should produce the plans as discussed and remove any duplicated items that are on the bid instructions. I thought the allowances were going to be for LV, se sophospsmartbannerend
Are we producing LV plans? I think we should produce the plans as discussed and remove any duplicated items that are on the bid instructions. I thought the allowances were going to be for LV, security, and AV equipment so that money could be captured in the budget and included in the funding of the project.
Do we have approval of the add service? I need to get started on this soon.
Best regards,
Steve Roth
Project Manager
FBA ENGINEERING
949.852.9995 | f 949.852.1657
[email protected] | www.fbaengr.com
From: Tim Shaw <[email protected]>
Sent: Tuesday, August 1, 2023 2:38 PM
To: Kevin Kwak <[email protected]>; Steve Roth <[email protected]>; Eric Chastain <[email protected]>
Cc: Tyler Page <[email protected]>
Subject: RE: Gardena Aquatic & Senior Center Project - Potential Security Camera Locations for future Electrical subs always want to exclude the low voltage work, and Low-Voltage subs want to exclude the infrastructure for their devices. So, we definitely should include conduits, j-boxes, cables, and terminated connections for the A/V systems, and j-boxes with cover plates and any conduits needed for the future camera/security devices. Backing plates and any other misc. accoutrements should also be captured somewhere as well - Either by amending existing bid line items or adding new bid lines get added to the list. 475 Goddard, Suite 200 | Irvine, California 92618 | p. 949.753.7070 | www.ninyoandmoore.com November 20, 2023
Proposal No. 04-3850A
Mr. Jon Hughes
Griffin Structures
1 Technology Drive
Building I, Suite 829
Irvine, California 92618
Subject: Proposal for Specialty Inspection Services
Community Aquatics and Senior Center Project
Gardena, California
Dear Mr. Hughes:
Ninyo & Moore is pleased to submit this proposal for specialty inspection services during construction Community Aquatics and Senior Center project located at 1654 W. 160th Street in Gardena, California. Our proposal was prepared based on our review of the project RFP for Construction Management and Inspection services and project plans, and our discussions with you. We understand that the project will generally consist of a new 2-story senior center, a new swimming pool, shade structures, bleachers and a pool building. The new Senior Center Building will generally consist of concrete spread footings and slab on grade, masonry walls, steel framing, metal stud interior walls and concrete over metal decking. The Pool Building will generally consist of concrete foundations and masonry walls. The pool core and walls will be shotcrete. The shade structures will be structural steel framed supported on concrete caisson foundations. Other site improvements include a masonry site wall, underground utilities, outdoor fitness equipment, concrete low walls and concrete pavement.
SCOPE OF SERVICES
Based on our conversations with you, our understanding of the proposed construction, and our experience with similar projects, we propose to provide the following scope of services:
• Project coordination, management and technical support including review of the project plans and specifications, and liner related submittals, work scheduling and distribution of test data. • Attendance at pre-construction meetings and as-requested field meetings. • Special Inspector services during concrete, shotcrete and masonry including inspection of reinforcing steel type, grade, location, lap splices, anchors and formwork, as well as inspection during grout, shotcrete and concrete placement.
Ninyo & Moore | Community Aquatics and Senior Center, Gardena, California | 04-03850 | November 20, 2023 2 • Specialty Inspector services during structural steel welding and bolting at the site and at the fabrication plant. Non-destructive examination of welds will be performed in accordance with the approved project documents.
• Preparation of daily reports and test data sheets to document the items inspected. • Preparation of a Final Inspection Report for project close-out with the Building Department.
ASSUMPTIONS
Based on our project understanding, the following assumptions have been made in the preparation of our scope of services:
• Our services will be coordinated and scheduled on an as-needed basis, as requested by our client’s authorized field representative.
• Our services are subject to prevailing wage requirements.
ESTIMATED FEES
We propose to provide our services on a time-and-materials basis in accordance with the attached Schedule of Fees. Our estimated fee for the scope described herein is presented in the attached Table 1.
Ninyo & Moore appreciates the opportunity to provide this proposal and we look forward to working with you.
Respectfully submitted,
NINYO & MOORE
Alfredo “Tino” Rodriguez
Principal, Construction Services
AR/rad
Attachments: Table 1 – Breakdown of Estimated Fee
Schedule of Fees
Specialty Inspector - Concrete, Shotcrete and Masonry 980 hours @ $ 115.00 /hour $ 112,700.00 Specialty Inspector - Steel Welding and Bolting 360 hours @ $ 115.00 /hour $ 41,400.00 Non-Destructive Examination (Welds) 60 hours @ $ 125.00 /hour $ 7,500.00 Field Vehicle and Equipment Usage 1400 hours @ $ 15.00 /hour $ 21,000.00 Subtotal $ 182,600.00
Senior Project Engineer/Geologist/Environmental Scientist 48 hours @ $ 195.00 /hour $ 9,360.00 Field Operations Manager 10 hours @ $ 130.00 /hour $ 1,300.00 Geotechnical/Envirnomental/Laboratory Assistant 8 hours @ $ 95.00 /hour $ 760.00 Subtotal $ 11,420.00
Senior Project Engineer/Geologist/Environmental Scientist 6 hours @ $ 195.00 /hour $ 1,170.00 Data Processor 2 hours @ $ 75.00 /hour $ 150.00
Subtotal $ 1,320.00
TOTAL ESTIMATED FEE $ 195,340.00
Project Coordination, Management and Technical Support
Report Preparation
Table 1 - Breakdown of Estimated Fee
Field Services
Ninyo & Moore | Community Aquatics and Senior Center, Gardena, California | 04-03850 | CA14 | November 20, 2023 1 Ninyo & Moore | Community Aquatics and Senior Center, Gardena, California | 04-03850 | November 20, 2023 CA14 Schedule of Fees
Hourly Charges for Personnel
Professional Staff
Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist.............................................. $ 210 Senior Engineer/Geologist/Environmental Scientist ............................................................................................... $ 200 Senior Project Engineer/Geologist/Environmental Scientist................................................................................... $ 195 Project Engineer/Geologist/Environmental Scientist............................................................................................... $ 185 Senior Staff Engineer/Geologist/Environmental Scientist....................................................................................... $ 170 Staff Engineer/Geologist/Environmental Scientist................................................................................................... $ 155 GIS Analyst.............................................................................................................................................................. $ 130 Technical Illustrator/CAD Operator ......................................................................................................................... $ 110 Field Staff
Certified Asbestos/Lead Technician........................................................................................................................ $ 195 Field Operations Manager....................................................................................................................................... $ 130 Nondestructive Examination Technician (UT, MT, LP)........................................................................................... $ 125 Supervisory Technician ........................................................................................................................................... $ 120 Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing)............................................ $ 115 Senior Technician.................................................................................................................................................... $ 110 Technician................................................................................................................................................................ $ 110 Administrative Staff
Information Specialist .............................................................................................................................................. $ 90 Geotechnical/Environmental/Laboratory Assistant ................................................................................................. $ 95 Data Processor........................................................................................................................................................ $ 75 Other Charges
Concrete Coring Equipment (includes technician).............................................................................................. $ 190/hr Anchor Load Test Equipment (includes technician) ........................................................................................... $ 190/hr GPR Equipment................................................................................................................................................... $ 180/hr Inclinometer ......................................................................................................................................................... $ 100/hr Hand Auger Equipment....................................................................................................................................... $ 80/hr Rebar Locator (Pachometer)............................................................................................................................... $ 25/hr Vapor Emission Kit .............................................................................................................................................. $ 65/kit Nuclear Density Gauge ....................................................................................................................................... $ 12/hr X-Ray Fluorescence............................................................................................................................................ $ 70/hr PID/FID................................................................................................................................................................ $ 25/hr Air Sampling Pump.............................................................................................................................................. $ 10/hr Field Vehicle ........................................................................................................................................................ $ 15/hr Expert Witness Testimony................................................................................................................................... $ 450/hr Direct Expenses .................................................................................................................................... Cost plus 15 % Special equipment charges will be provided upon request.
Notes
For field and laboratory technicians and special inspectors, overtime rates at 1.5 times the regular rates will be charged for work performed in excess of 8 hours in one day Monday through Friday and all day on Saturday. Rates at twice the regular rates will be charged for all work in excess of 12 hours in one day, all day Sunday and on holidays.
Field technician and special inspection hours are charged at a 4-hour minimum, and 8-hour minimum for hours exceeding 4 hours.
Invoices are payable upon receipt. A service charge of 1.5 percent per month may be charged on accounts not paid within 30 days.
Our rates will be adjusted in conjunction with the increase in the Prevailing Wage Determination during the life of the project, as applicable.
The terms and conditions are included in Ninyo & Moore’s Work Authorization and Agreement form.
Ninyo & Moore | 2019 Laboratory Testing
Schedule of Fees for Laboratory Testing
SOILS CONCRETE
Atterberg Limits, D 4318, CT 204..............................................................$ 170 Compression Tests, 6x12 Cylinder, C 39 ...................................................$ 35 California Bearing Ratio (CBR), D 1883....................................................$ 550 Concrete Mix Design Review, Job Spec.....................................................$ 300 Chloride and Sulfate Content, CT 417 & CT 422 .....................................$ 175 Concrete Mix Design, per Trial Batch, 6 cylinder, ACI...............................$ 850 Consolidation, D 2435, CT 219..................................................................$ 300 Concrete Cores, Compression (excludes sampling), C 42 .......................$ 120 Consolidation, Hydro-Collapse only, D 2435............................................$ 150 Drying Shrinkage, C 157..............................................................................$ 400 Consolidation – Time Rate, D 2435, CT 219............................................$ 200 Flexural Test, C 78 .......................................................................................$ 85 Direct Shear – Remolded, D 3080 ............................................................$ 350 Flexural Test, C 293 .....................................................................................$ 85 Direct Shear – Undisturbed, D 3080 .........................................................$ 300 Flexural Test, CT 523...................................................................................$ 95 Durability Index, CT 229.............................................................................$ 175 Gunite/Shotcrete, Panels, 3 cut cores per panel and test, ACI................$ 275 Expansion Index, D 4829, IBC 18-3..........................................................$ 190 Lightweight Concrete Fill, Compression, C 495 .........................................$ 80 Expansion Potential (Method A), D 4546..................................................$ 170 Petrographic Analysis, C 856 ......................................................................$ 2,000 Geofabric Tensile and Elongation Test, D 4632.......................................$ 200 Restrained Expansion of Shrinkage Compensation ..................................$ 450 Hydraulic Conductivity, D 5084..................................................................$ 350 Splitting Tensile Strength, C 496.................................................................$ 100 Hydrometer Analysis, D 422, CT 203........................................................$ 220 3x6 Grout, (CLSM), C 39 .............................................................................$ 55 Moisture, Ash, & Organic Matter of Peat/Organic Soils ...........................$ 120 2x2x2 Non-Shrink Grout, C 109 .................................................................$ 55 Moisture Only, D 2216, CT 226 .................................................................$ 35 Moisture and Density, D 2937 ...................................................................$ 45 ASPHALT Permeability, CH, D 2434, CT 220 ............................................................$ 300 Air Voids, T 269 ............................................................................................$ 85 pH and Resistivity, CT 643.........................................................................$ 175 Asphalt Mix Design, Caltrans (incl. Aggregate Quality).............................$ 4,500 Proctor Density D1557, D 698, CT 216, AASHTO T-180........................$ 220 Asphalt Mix Design Review, Job Spec .......................................................$ 180 Proctor Density with Rock Correction D 1557 ..........................................$ 340 Dust Proportioning, CT LP-4........................................................................$ 85 R-value, D 2844, CT 301 ...........................................................................$ 375 Extraction, % Asphalt, including Gradation, D 2172, CT 382....................$ 250 Sand Equivalent, D 2419, CT 217.............................................................$ 125 Extraction, % Asphalt without Gradation, D 2172, CT 382........................$ 150 Sieve Analysis, D 422, CT 202..................................................................$ 145 Film Stripping, CT 302..................................................................................$ 120 Sieve Analysis, 200 Wash, D 1140, CT 202.............................................$ 100 Hveem Stability and Unit Weight D 1560, T 246, CT 366 .........................$ 225 Specific Gravity, D 854...............................................................................$ 125 Marshall Stability, Flow and Unit Weight, T 245.........................................$ 240 Thermal Resistivity (ASTM 5334, IEEE 442)............................................$ 925 Maximum Theoretical Unit Weight, D 2041, CT 309..................................$ 150 Triaxial Shear, C.D, D 4767, T 297 ...........................................................$ 550 Moisture Content, CT 370............................................................................$ 95 Triaxial Shear, C.U., w/pore pressure, D 4767, T 2297 per pt ................$ 450 Moisture Susceptibility and Tensile Stress Ratio, T 238, CT 371 .............$ 1,000 Triaxial Shear, C.U., w/o pore pressure, D 4767, T 2297 per pt.......................$ 350 Slurry Wet Track Abrasion, D 3910.............................................................$ 150 Triaxial Shear, U.U., D 2850......................................................................$ 250 Superpave, Asphalt Mix Verification (incl. Aggregate Quality)..................$ 4,900 Unconfined Compression, D 2166, T 208.................................................$ 180 Superpave, Gyratory Unit Wt., T 312..........................................................$ 100 Superpave, Hamburg Wheel, 20,000 passes, T 324.................................$ 1,000 MASONRY Unit Weight sample or core, D 2726, CT 308.............................................$ 100 Brick Absorption, 24-hour submersion, 5-hr boiling, 7-day, C 67............$ 70 Voids in Mineral Aggregate, (VMA) CT LP-2..............................................$ 90 Brick Compression Test, C 67...................................................................$ 55 Voids filled with Asphalt, (VFA) CT LP-3 ....................................................$ 90 Brick Efflorescence, C 67...........................................................................$ 55 Wax Density, D 1188................................................................................... $ 140 Brick Modulus of Rupture, C 67.................................................................$ 50 Brick Moisture as received, C 67...............................................................$ 45 AGGREGATES Brick Saturation Coefficient, C 67..............................................................$ 60 Clay Lumps and Friable Particles, C 142 ...................................................$ 180 Concrete Block Compression Test, 8x8x16, C 140 .................................$ 70 Cleanness Value, CT 227............................................................................$ 180 Concrete Block Conformance Package, C 90..........................................$ 500 Crushed Particles, CT 205...........................................................................$ 175 Concrete Block Linear Shrinkage, C 426..................................................$ 200 Durability, Coarse or Fine, CT 229..............................................................$ 205 Concrete Block Unit Weight and Absorption, C 140 ................................$ 70 Fine Aggregate Angularity, ASTM C 1252, T 304, CT 234 .......................$ 180 Cores, Compression or Shear Bond, CA Code........................................$ 70 Flat and Elongated Particle, D 4791 ...........................................................$ 220 Masonry Grout, 3x3x6 prism compression, C 39 .....................................$ 45 Lightweight Particles, C 123 ........................................................................$ 180 Masonry Mortar, 2x4 cylinder compression, C 109..................................$ 35 Los Angeles Abrasion, C 131 or C 535.......................................................$ 200 Masonry Prism, half size, compression, C 1019 ......................................$ 120 Material Finer than No. 200 Sieve by Washing, C 117..............................$ 90 Masonry Prism, Full size, compression, C 1019 ......................................$ 200 Organic Impurities, C 40 ..............................................................................$ 90 Potential Alkali Reactivity, Mortar Bar Method, Coarse, C 1260...............$ 1,250 REINFORCING AND STRUCTURAL STEEL Potential Alkali Reactivity, Mortar Bar Method, Fine, C 1260....................$ 950 Chemical Analysis, A 36, A 615.................................................................$ 135 Potential Reactivity of Aggregate (Chemical Method), C 289 ...................$ 475 Fireproofing Density Test, UBC 7-6 ..........................................................$ 90 Sand Equivalent, T 176, CT 217 .................................................................$ 125 Hardness Test, Rockwell, A 370 ...............................................................$ 80 Sieve Analysis, Coarse Aggregate, T 27, C 136........................................$ 120 High Strength Bolt, Nut & Washer Conformance, Sieve Analysis, Fine Aggregate (including wash), T 27, C 136 ................$ 145 per assembly, A 325 .............................................................................$ 150 Sodium Sulfate Soundness, C 88 ...............................................................$ 450 Mechanically Spliced Reinforcing Tensile Test, ACI................................$ 175 Specific Gravity and Absorption, Coarse, C 127, CT 206 .........................$ 115 Pre-Stress Strand (7 wire), A 416..............................................................$ 170 Specific Gravity and Absorption, Fine, C 128, CT 207 ..............................$ 175 Reinforcing Tensile or Bend up to No. 11, A 615 & A 706......................$ 75 Structural Steel Tensile Test: Up to 200,000 lbs., A 370 .........................$ 90 ROOFING Welded Reinforcing Tensile Test: Up to No. 11 bars, ACI.......................$ 80 Roofing Tile Absorption, (set of 5), C 67.....................................................$ 250 Roofing Tile Strength Test, (set of 5), C 67 ................................................$ 250 Special preparation of standard test specimens will be charged at the technician’s hourly rate.
Ninyo & Moore is accredited to perform the AASHTO equivalent of many ASTM test procedures.
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 16.B
Section: DEPARTMENTAL
ITEMS - PUBLIC WORKS
Meeting Date: December 12,
2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Award Construction Contract for the Storm Drain Debris Screen FY 2020/2021 and 2021/2022 Project, JN 998 and 999, to United Strom Water, Inc. in the amount of $243,793.00. Additionally, Approve the Project Plans & Specifications, $8,784 Construction Support Services Contract with Cannon, 10% of Project Contingency and Declare California Environmental Quality Act (CEQA) Exemption.
COUNCIL ACTION REQUIRED:
Staff Recommendations:
Award Construction Contract
Approve Project Plans and Specifications
Approve Construction Support Services
Approve Project Contingency
Declare CEQA Exemption
RECOMMENDATION AND STAFF SUMMARY:
In response to the Los Angeles Reginal Water Quality Control and its Water Code Section 13383 Order, the City of Gardena Statewide Trash Provisions Implementation Plan was prepared and submitted in 2017.
The first two out of five phases of the implementation was completed by 2017 and installed 189 Connector Pipe Screens (CPS) and/or Automatic Retractable Screens (ARS) out of 795 total catch basins in the City of Gardena. Subsequently, staff has prepared this third phase of the implementation plan and will be required to complete the remaining two phases by the year 2025.
This Phase of Storm Drain Debris Screens Project will install 211 Connector Pipe Screens (CPS) in catch basins throughout the City. CPS units are designed to prevent trash from getting to the ocean by capturing them at each catch basins. 179 of the catch basins belong to Los Angeles County Department of Public Works. Therefore, a permit is required for the installation. The remaining 32 catch basins belong to the City. The 211 catch basins were identified based on the priority land use characterizations (density level) as required by the Statewide Trash Provisions.
In October 2023, a bid request was published in CR Planwell, Gardena Valley News and the City website and the following one (1) bid was received on November 8, 2023:
1. United Storm Water, Inc. $243,793.00
The L.A. County Department of Public Works requires that only pre-qualified contractors are eligible to bid for and install the debris screens. Presently, there are eight (8) pre-qualified contractors/manufactures in the County, and our responsible bidder, United Storm Water contractor is one of them. They are licensed in the State of California and have good and verified records of construction projects with various Counties and municipalities throughout Southern California. They have also previously completed two (2) projects for the City of Gardena. They will be required to meet all bonding and financial standards. The project is anticipated to start construction in March 2024 and will be completed in May 2024.
Construction support services for the project will be amended to the Cannon Corporation consultant's existing design contract as an additional service agreement in the amount of $8,784.
Staff recommends that the City Council approve the award of the construction contract for the Storm Drain Debris Screen FY 2020/2021 and FY 2021/2022 project, JN 998 and 999 to United Strom Water, Inc. in the amount of $243,793 and additionally:
a. Approve the Plans and Specifications.
b. Approve the Construction Support Services to Cannon Corporation in the amount of $8,784.
c. Approve 10% on the construction award amount, $24,400 to be utilized for construction Contingency.
d. Declare this project to be Categorically exempt under CEQA, Class 1, Section 15301, as rehabilitation of existing facilities.
FINANCIAL IMPACT/COST:
Source of Funds
JN 998, FY 2020-2021 Budget - Measure W Funds $130,000
JN 999, FY 2021-2022 Budget - Measure W Funds $165,000
Total$295,000
Estimated Expenditures
Remaining Design Phase Expenditures $8,904
Construction Support Services and Job Cost $14,302
Construction Contract Award $243,793
10% Construction Contingency $24,400
Total$291,399
ATTACHMENTS:
Bid Documents.pdf
Plans and Specifications.pdf
Notice of Exemption.pdf
Construction Support Services - Cannon.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
CITY OF GARDENA
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY
2021/2022, VARIOUS LOCATIONS
JN 998 & 999
OCTOBER 2023
CITY OF GARDENA
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY
2021/2022, VARIOUS LOCATIONS
JN 998 & 999
Plans & Specifications prepared by:
Gary Essex A. Solsona, PE
Cannon Corporation
16842 Von Karman Avenue, Suite 150
Irvine, CA 92606
Memoranda:
Plans and specifications are available at Planwell Administrator, 562.436.9761 or https://www.e-arc.com/location/costa-mesa/ (Go to Planrooms/Order From Planwell/Public Planroom and select City of Gardena under pulldown menu) Bid Results: https://www.cityofgardena.org/public-contracts/ City of Gardena Public Works Engineering Division: 310.217.9568
CITY OF GARDENA
NOTICE INVITING BIDS
for
STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY 2021/2022,
VARIOUS LOCATIONS
PROJECT NO. JN 998 & 999
Plans and Specifications are available through ARC Document Solutions. Please be advised that there is an additional charge for delivery. Upon payment of the purchase price, they become the property of the purchaser and may not be returned for refund.
You may access the plans through the following website under Public Planroom:
www.e-arc.com/location/costa-mesa/
For help accessing and ordering, please contact a Planwell Administrator at 562.436.9761.
Notice is hereby given that the City of Gardena will receive sealed bids at the office of the City Clerk, City Hall, 1700 W. 162nd Street, Gardena, California, until 1:00 pm on Nov. 8, 2023, and shortly thereafter on this same day, they will be publicly opened and read in the City Clerk’s office in-person and via Zoom.
The information to join the bid opening via ZOOM is the following:
Topic: Bid Opening
Time: 1:00 pm on Nov. 8, 2023 (Shortly thereafter the deadline) Join ZOOM Meeting
https://us02web.zoom.us/j/82565139395
Meeting ID: 825 6513 9395
Dial by phone: +1 669 900 9128 US
Should you have any questions or concern in delivering a bid or joining the ZOOM Meeting, please contact City Clerk’s office at (310) 217-9565 or via email at [email protected].
All bids must be in writing, must be sealed, and must be plainly marked on the outside: "BID ON PROJECT NO. JN 998 & 999. Any bid received after the hour stated above for any reason whatsoever, will not be considered for any purpose but will be returned unopened to the bidder.
Bids are required for the entire work as described below:
Install 225 connector pipe screens in existing catch basins around the City of Gardena.
All bidders for this project shall be included in the Los Angeles County Department of Public Works prequalified list of manufacturers/installers listed on Appendix C of these specifications.
No bid will be accepted from a Contractor that does not comply with this requirement.
ENGINEER’S ESTIMATE: $ 240,000
The time of completion of contract including material procurement and construction shall be 75 working days as defined in the latest Standard Specifications for Public Works (“Greenbook”).
Liquidated Damages, as defined in Section 6-9, shall be $800 per each consecutive calendar day.
Each bidder must submit a proposal to the City, c/o City Clerk in accordance with the Plans and Specifications. Said proposal is to be accompanied by a cash deposit, a certified or cashier's check, or a bidder's bond, made payable to the City of Gardena, in an amount not less than 10 percent of the total bid submitted.
The envelope enclosing the proposal shall be sealed and addressed to the City of Gardena c/o City Clerk, and delivered or mailed to the City at 1700 W. 162nd Street, Gardena, California 90247-3778. The envelope shall be plainly marked in the upper left-hand corner as follows:
ATTENTION: CITY, c/o CITY CLERK
(Bidder's Name and Address)
(Number and title of this project) ________________________ The successful bidder will be required to furnish a faithful performance bond in the amount of 100 percent of the contract price, and a payment bond in the amount of 100 percent of the contract price, both in a form satisfactory to the City Attorney.
The contractor shall have an active Class “A” license from the Contractor’s State License Board at the time of submitting bid.
Pursuant to Public Contract Code Section 22300, the Contractor may, at Contractor's sole cost and expense, substitute securities equivalent to any monies withheld by the City to insured performance under the contract unless applicable federal regulations or policies do not allow such substitution. Such security shall be deposited with the City, or a state or federally chartered bank as escrow agent, who shall pay such monies to the Contractor upon satisfactory completion of the Contract. The Contractor shall be the beneficial owner of any security substituted for monies withheld and shall receive any accrued interest thereon. Securities eligible for investment shall include those listed in Government Code Section 16430 or bank or savings and loan certificates of deposit. No such substitution shall be accepted until the escrow agreement, letter of credit, form of security and any other document related to said substitution is reviewed and found acceptable by the City Attorney.
The City reserves the right to reject any or all bids and to waive any informality or irregularity in any bid received and to be the sole judge of the merits of the respective bids received. The award, if made, will be made to the lowest responsive responsible bidder.
Bidders are advised that this Project is a public work for purposes of the California Labor Code, which requires payment of prevailing wages. Accordingly, the bidder awarded the Contract and all subcontractors shall be required to pay not less than the prevailing rate of per diem wages, as determined by the Director of the California Department of Industrial Relations, and otherwise comply with the provisions of Section 1770 et seq. of the California Labor Code, California Code of Regulations, Title 8, Section 16000 et seq., and any other applicable laws, rules and regulations adopted with respect thereto (“California Prevailing Wage Laws”). Copies of such prevailing rates of per diem wages are on file at the Gardena City Clerk’s office and the office of the City Engineer, and copies shall be made available to any interested party on request. The prevailing rates of per diem wages referred to herein are hereby made a part of this Notice by reference.
Attention is directed to the provisions of Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by Contractor or any Subcontractor under it.
Contractor and any Subcontractor under if shall comply with the requirements of said sections in the employment of apprentices.
The Contractor is prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Section 1777.1 or 1777.7 of the Labor Code.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) in a format prescribed by the Labor Commissioner no less than monthly.
As of January 1, 2016, the requirement to furnish electronic certified payroll records to the Labor Commissioner will apply to all public works projects, whether new or ongoing.
Exceptions: The Labor Commissioner may (but is not required to) excuse contractors and subcontractors from furnishing electronic certified payroll records to the Labor Commissioner on a project that is under the jurisdiction of one of the four legacy DIR-approved labor compliance programs (Caltrans, City of Los Angeles, Los Angeles Unified School District, and County of Sacramento) or that is covered by a qualifying project labor agreement.
These requirements will apply to all public works projects that are subject to the prevailing wage requirements of the Labor Code without regard to funding source.
The State General Prevailing Wage Determination is as established by the California Department of Industrial Relations (available at http://www.dir.ca.gov/DLSR/PWD/index.htm).
Skilled and Trained Workforce: This project is subject to Skilled and Trained Workforce Requirements per Sections 2600 through 2603 of the Public Contract Code.
Award of Contract: The following are conditions to the award of the contract:
I. Each contractor and subcontractor listed on the bid must be registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. subject to the limited exceptions set forth in Labor Code Section 1771.1(a) (regarding the submission of a bid as authorized by Business & Professions Code Section 7029.1 or Public Contract Code Section 10164 or 20103.5 provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract was awarded):
and
II. No contractor or subcontractor may be awarded this contract unless the contractor and each subcontractor listed on the bid is registered with the Department of Industrial Relations pursuant to Section 17265.5.
Any questions regarding this bid package may be referred to Jun De Castro, Public Works Engineering Division at 310.217.9642.
T A B L E OF C O N T E N T S
STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY
2021/2022,
VARIOUS LOCATIONS
JN 998 & 999
DESCRIPTION PAGE DESCRIPTION PAGE
i
Title Page ....................................................................
Notice Inviting Bids ......................................................
Location Map ...............................................................
Table of Contents ........................................................ i Instructions to Bidders ................................................. ii-iv BID PROPOSAL (To Be Submitted with Proposal)
Bid Schedule ............................................................... BP-2 Acknowledgement of Addenda Received ..................... BP-4 Bidder’s Declaration..................................................... BP-5 Non-collision Affidavit .................................................. BP-7 Declaration of Eligibility to Contract.............................. BP-8 Bid Bond ...................................................................... BP-9 Designation of Subcontractors ..................................... BP-10 Construction Project Reference ................................... BP-11 Certificate of Non-Discrimination by Contractors .......... BP-12 Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion –
Primary Covered Transactions ................................ BP-13 CONTRACT DOCUMENTS (To Be Submitted after Award)
Agreement ................................................................... CD-2 Faithful Performance Bond .......................................... CD-4 Payment Bond ............................................................. CD-6 Workers’ Compensation Insurance Certificate ............. CD-8 Indemnification and Hold Harmless Agreement
Of Subrogation and Contribution .............................. CD-9 Insurance..................................................................... CD-10
GENERAL PROVISIONS
PART 1 – GENERAL PROVISIONS ............................. GP-1 Section 1 – General................................................. GP-1 Section 2 – Scope of the Work ................................ GP-4 Section 3 – Control of the Work ............................... GP-7 Section 4 – Control of Material ................................ GP-9 Section 5 – Legal Relations and Responsibilities ..... GP-10 Section 6 – Prosecution and Progress of the Work .. GP-11 Section 7 – Measurement and Payment .................. GP-13 Section 8 – Facilities for Agency Personnel ............. GP-14
TECHNICAL PROVISIONS
PART 1 – MOBILIZATION ........................................... TP-1 PART 2 – CONSTRUCTION MATERIALS ................... TP-2 Section 218 – Connector Pipe Screen ..................... TP-2 PART 3 – CONSTRUCTION METHODS ..................... TP-2 Section 318 – Connector Pipe Screen Installation ... TP-2 PART 6 – TEMPORARY TRAFFIC CONTROL ............ TP-2
Section 600 – Access .............................................. TP-2 Section 601 – Temporary Traffic Control for
Construction and Maintenance
Work Zones ...................................... TP-4
APPENDIX
APPENDIX A: CPS REQUIREMENTS
APPENDIX B: CPS DRAWINGS
APPENDIX C: APPROVED CPS VENDORS
APPENDIX D: SITE PLAN
APPENDIX E: LIST OF LOCATIONS
ii
INSTRUCTIONS TO BIDDERS
FORM OF PROPOSAL
The Proposal shall be fully executed and submitted on the forms in the project specifications and shall be enclosed in a sealed envelope marked and addressed as directed in the Notice Inviting Bids.
PRPOSAL / BID DOCUMENTS
All Proposals shall include the following executed documents to be submitted with each bid:
Bidding Schedule
Acknowledgement of Addenda Received
Bidder's Declaration
Non-Collusion Affidavit
Declaration of Eligibility of Contract
Bid Bond
Designation of Subcontractors
Construction Project Reference
Certificate of Non-Discrimination by Contractors
Certification of Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Primary Covered Transitions
DELIVERY OF PROPOSAL
The Proposal shall be delivered by the time and to the place stipulated in the Notice Inviting Bids. It is the bidder's sole responsibility to see that its Proposal is received as stipulated. Any Proposal received after the scheduled closing time for receipt of proposals will be returned to the bidder unopened.
WITHDRAWAL OF PROPOSAL
The Proposal may be withdrawn by the bidder by means of a written request, signed by the bidder or its properly authorized representative. Such written request must be delivered to the place stipulated in the Notice Inviting Bids for receipt of proposals prior to the scheduled closing time for receipt of proposals. No Proposal may be withdrawn after the hour fixed for opening bids.
iii
MODIFICATIONS AND ALTERNATIVE PROPOSALS
Unauthorized conditions, limitations, or provisions attached to the Proposal will render it informal and may be grounds for its rejection as non-responsive. The completed Proposal forms shall be without interlineations, alterations, or erasures. Alternative proposals will not be considered unless specifically requested. Oral, telegraphic, or telephonic proposals or modifications will not be considered.
DISCREPANCIES IN PROPOSALS
In the event there is more than one bid item in a Bidding Schedule, the bidder shall furnish a price for all bid items in the Schedule, and failure to do so will render the Proposal informal and may be grounds for its rejection as non-responsive. The bidder shall state in words and figures the unit prices or the specific sums as the case may be, for which it proposes to supply the labor, materials, supplies, or machinery, and completely perform the Contract. The total amount of each item bid and the total amount of the bid shall be stated in words and figures.
In case of any discrepancy between the words and the figures, the words shall prevail. If the unit price and the total amount named by a bidder for any items are not in agreement, the unit price alone will be considered as representing the bidder's intention and the total will be corrected to conform thereto.
PROPOSAL GUARANTEE – BIDDER’S SECURITY
Each bidder shall submit with his Proposal cash, an unconditional certified or cashier's check, or a bidder's bond, in the sum of the percentage of the bid stated in the Notice Inviting Bids, payable to the City as a guarantee that the bidder will, if its Proposal is accepted, execute the Contract and furnish a satisfactory Faithful Performance Bond, a satisfactory Payment Bond and insurance certificates as specified herein.
If a bidder to whom an award is made, fails or refuses to sign the Contract or furnish the required bonds and certificates, all within the time stated in Section 2-1.5 of the Special Provisions herein, the funds represented by said cash, check or bidder's bond shall be forfeited and become and remain the property of the City; the amount thereof being agreed to by the bidder and the surety as a bid bond forfeiture due the City because of the delay in the execution of the Contract and in the performance of work thereunder, resulting from such failure or refusal, except that if the City awards the contract to the next lowest responsive responsible bidder, only that portion of the bidder's security equal to the difference between the two bids will be forfeited.
A Bid Bond must be obtained from a corporate surety authorized to do business as such in the State of California as an “admitted surety insurer” and shall be on the form furnished by the City or one substantially in conformance with it. Certified or cashier's checks must be drawn on a solvent state or nationally chartered bank or branch thereof in the State of California. The liability of the City in connection with the checks shall be limited to the return of the checks (without interest) as provided in Section 2-1.6 of the Special Provisions bound herein. iv
DISQUALIFICATION OF BIDDERS
A person, firm, or corporation shall NOT be allowed to make or file, or to be interested in, more than one bid, except an alternative bid when specifically requested; provided, however, a person, firm, or corporation who has submitted a sub-proposal to a bidder submitting a Proposal, or who has quoted prices on materials to such bidders, is not thereby disqualified from submitting a sub-proposal or from quoting prices to other bidders submitting proposals, or from submitting a Proposal as a prime contractor. Similarly, failure to comply with the registration requirements of Labor Code Section 1725.5, as further described in the Notice Inviting Bids, will disqualify a bidder.
ADDITIONAL REQUIREMENTS
The bidder's attention is directed to the Special Provisions and Technical Provisions bound herein for additional requirements of the Proposal and Contract Documents.
CONTRACT DOCUMENTS
Contract Documents are to be submitted within twenty-one (21) calendar days AFTER award of contract. Unless extended by agreement of the City, failure to timely submit executed Contract Documents may be grounds for rejecting the bid award and forfeiture of the bid security. See enclosed documents commencing on page CD-1.
TO BE SUBMITTED WITH PROPOSAL
BP-1
BID PROPOSAL (BP)
STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY 2021/2022,
VARIOUS LOCATIONS
PROJECT NO. JN998 & JN999
Contractor:
Address:
Phone:
Fax:
License No.:
D.I.R. No.
Email:
To Be Submitted
WITH
Bid Package
TO BE SUBMITTED WITH PROPOSAL
BP-2
BID PROPOSAL
PROJECT NO. JN 998 & 999_
BID SCHEDULE
The undersigned, having examined the proposed Contract Documents titled:
STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY 2021/2022,
VARIOUS LOCATIONS
JN 998 & 999
and having visited the site and examined the conditions affecting the work, hereby proposes and agrees to furnish all labor, materials, equipment, and appliances, and to perform operations necessary to complete the work as required by said proposed Contract Documents and itemized bid schedule below. All work shall be completed within __75__ Working Days from the date the Notice of Proceed is issued by the Engineer.
Item
No. Item Description Unit
Approx.
Quantity
Unit Price
in Figures Item Total
1 Traffic Control LS 1
$ $
2 Install Connector Pipe Screen (CPS) in
Existing City Catch Basin
EA 32
$ $
3 Install Connector Pipe Screen (CPS) in
Existing County Catch Basin
EA 179
$ $
4 Los Angeles County Flood Construction
Permit Fee
LS 1 $ 161 $ 161
BID SCHEDULE (Continued)
TOTAL CONTRACT BID:
(Figures) $
(Words) ______
* In case of error in extension of price into the total price column, the unit price will govern.
TO BE SUBMITTED WITH PROPOSAL
BP-3
All work required and shown on the construction plans and this specification for which no price or item is listed on this proposal, it shall be understood that such work, equipment, labor, tools and materials shall be provided without extra charge, allowance or direct payment of any kind. Payment for performing such work or furnishing such equipment, labor, tools and materials shall be included in the above lump sum or unit bid prices and no additional compensation will paid therefor.
If the City determines that any of the unit bid prices are significantly unbalanced to the potential detriment of the City, the bid will be replaced as non-responsive.
In case of any discrepancy between the words and the figures, the words shall prevail. If the unit price and the total amount for any item are not in agreement, the unit price alone shall be considered to represent the bidder’s intention and all totals will be corrected to conform thereto.
Attached hereto is cash, a certified check, a cashier's check, or a bidder's bond in the amount of _______________________________________________________________________Dollar s, said amount being not less than 10 percent of the amount bid. Pursuant to Public Contract Code Sections 20172 and 20174, it is agreed a portion equal to the difference between the low bid and second low bid shall be retained as a bid bond forfeiture by the City if the undersigned fails or refuses to execute the Contract and furnish the required bonds and certificates of insurance within the time provided.
Name of Bidder
Signature of Bidder
TO BE SUBMITTED WITH PROPOSAL
BP-4
BID PROPOSAL
PROJECT NO. JN 998 & 999_
ACKNOWLEDGEMENT OF ADDENDA RECEIVED
The Bidder shall acknowledge the receipt of addenda by number and date each addendum received.
Addendum No. ____ Date ___________ Addendum No. ____ Date ___________ Addendum No. ____ Date ___________ Addendum No. ____ Date ___________ Addendum No. ____ Date ___________ Addendum No. ____ Date ___________ Addenda will be issued only through the ARC Document Solutions and access under their Public Planroom (www.crplanwell.com). It is the Bidder’s sole responsibility to visit the Planroom to obtain and administer any Addendum related to this bid. An Addendum must be acknowledged above by a bidder in its submitted form of Proposal.
If an addendum or addenda have been issued by the City and not noted above as being received by the Bidder, the Bid Proposal may be rejected. ____________________________________ _____________________________ Bidder’s Signature Date
TO BE SUBMITTED WITH PROPOSAL
BP-5
BID PROPOSAL
PROJECT NO. JN 998 & 999_
BIDDER'S DECLARATION
It is understood and agreed that:
1. The undersigned has carefully examined all documents which will form a part of the Contract; namely, the Notice Inviting Bids, the Instructions to Bidders, this Proposal, the Bid Bond, the Contract, the Faithful Performance Bond, the Payment Bond, the federal requirements, if any, the Plans and Specifications, the Special Provisions, and the Technical Provisions.
2. The undersigned has, by investigation at the site of the work and otherwise, satisfied himself as to the nature and location of the work and fully informed himself as to all conditions and matters, which can in any way affect the work or the cost thereof.
3. The undersigned fully understands the scope of work and has checked carefully all words and figures inserted in this Proposal and he further understands that the City will not be responsible for any errors or omissions in the preparation of the Proposal.
4. The undersigned agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and that the undersigned will comply with such provisions before commencing the performance of the Contract if it is awarded to the undersigned.
The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents.
The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bidding Schedule.
5. The undersigned certifies that this Proposal is genuine and not sham or collusive, or made in the interest or on behalf of a person not herein named, and the undersigned has not directly or indirectly induced or solicited any other bidder to put in a sham bid nor induced any other person, firm, or corporation to refrain from bidding. The undersigned has not in any manner sought by collusion to secure for himself any advantage over any other bidder.
6. The undersigned will accept an award and enter into a Contract for all work scheduled herein on which he puts in a bid. The awards for such work are to be entirely at the discretion of the City after evaluation of the bids as submitted. The undersigned agrees that the City shall recover or retain as a bid bond forfeiture an amount equal to the difference between the low bid and amount of the bid of the bidder with whom the City enters into a Contract, and the surplus, if any, shall be returned to the lowest bidder in accordance with the provisions of the Public Contract Code Sections 20172 and 20174 in the event of his failure to execute a Contract and furnish required bonds and insurance therefor within the time provided.
TO BE SUBMITTED WITH PROPOSAL
BP-6
BIDDER'S DECLARATION (Continued)
7. The undersigned bidder stated under penalty of perjury that the representations made in submitting this bid are, to the best of his/her knowledge, true, accurate, and complete.
Respectfully submitted,
_______________________________ ______________________________________ Contractor's Business Name Contractor (Print) Title
________________________________ ______________________________________ Business Address: Street Signature Title
________________________________ ______________________________________ City State Zip Contractor's License No. and Classification ________________________________ ______________________________________ Business Phone Number Business Fax Number
Date
________________________________ ______________________________________ Name Title Residence: Street
________________________________ ______________________________________ City State Zip Residence Phone Number
Note: If the bid is made by an individual, it must be signed with the full name of the bidder, whose address must be given: if it is made by a firm, it must be signed in the copartnership's name by a general partner thereof, who shall also sign his or her own name, and the name and full address of each partner (general and/or limited) must be given; and if it is made by a corporation, it must be signed by a properly authorized officer, the corporate name shall be set forth, and the corporate seal shall be affixed.
TO BE SUBMITTED WITH PROPOSAL
BP-7
BID PROPOSAL
PROJECT NO. JN 998 & 999_
NON-COLLUSION AFFIDAVIT
(To be executed by Bidder and submitted with Bid)
State of California
County of Los Angeles
being first duly sworn, deposes and
says that he or she is of
the party making the foregoing bid, that the bid is not made in the interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, or agent thereof to effectuate a collusive or sham bid.
NAME OF BIDDER
SIGNATURE OF BIDDER
ADDRESS OF BIDDER
CITY STATE ZIP
ALL SIGNATURES MUST BE WITNESSED BY NOTARY
(attach appropriate jurats)
TO BE SUBMITTED WITH PROPOSAL
BP-8
BID PROPOSAL
PROJECT NO. JN 998 & 999_
DECLARATION OF ELIGIBILITY TO CONTRACT
[Labor Code Section 1777.1; Public Contract Code Section 6109] The undersigned, a duly authorized representative of the contractor, certifies and declares that:
1. The undersigned contractor is aware of Sections 1777.1 and 1777.7 of the California Labor Code, which prohibit a contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time.
2. The undersigned contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of Sections 1771.1 or 1777.7 of the California Labor Code or any other provision of law.
3. The undersigned contractor is aware of California Public Contract Code Section 6109, which states:
“(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code.” “(b) Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the awarding body. The contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.”
4. The undersigned contractor has investigated the eligibility of each and every subcontractor the undersigned contractor intends to use on this public works project, and has determined that none of them is ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771.1 or 1777.7 of the Labor Code, or any other provision of law.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this ______ day of _________, 20 _, at _________ _______ ________ (place of execution),
California__________.
Signature: ____________________________ Name: _________________________________ Title: ________________________________ Company: ______________________________
TO BE SUBMITTED WITH PROPOSAL
BP-9
BID PROPOSAL
PROJECT NO. JN 998 & 999_
BID BOND
KNOW ALL MEN BY THESE PRESENTS:
THAT , as Principal,
and , as Surety,
are held firmly bound unto the City of Gardena in the sum of $ ;
DOLLARS,
(not less than ten percent of total amount of bid)
for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
WHEREAS, said Principal has submitted a bid to the City to perform all work required under the following:
PROJECT: STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY 2021/2022,
VARIOUS LOCATIONS
JN 998 & 999
NOW, THEREFORE, if said Principal is awarded a Contract by the City and, within the time and in the manner required in the Specifications for said project, enters into the written form of Contract bound with said Specifications and furnishes the required bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials, then this obligation shall be null and void, otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by the City and judgment is recovered, said Surety shall pay all costs incurred by the City in such suit, including a reasonable attorneys’ fee to be fixed by the court. Surety hereby waives the provisions of California Civil Code §2845.
SIGNED AND SEALED, this day of , 20 .
(SEAL) (SEAL)
Principal Surety
BY: BY:
Signature Signature
Note: This bond must be dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney–in-fact must be attached.
TO BE SUBMITTED WITH PROPOSAL
BP-10
BID PROPOSAL
PROJECT NO. JN 998 & 999_
DESIGNATION OF SUBCONTRACTORS
In compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100- 4113 of the Public Contract Code of the State of California, and any amendments thereto, each bidder shall set forth below the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the prime contractor's total bid, and shall further set forth the portion of the work which will be done by each subcontractor. Only one subcontractor for each such portion shall be listed.
If the contractor fails to specify a subcontractor for any portion of the work to be performed under the contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth.
Subletting or subcontracting of any portion of the work to which subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the legislative body of the City.
Portion
of Work
% Subcontractor's Name & Address
Type of
Work
State
License
Number Class
D.I.R.
Number
Not more than _____%.
TO BE SUBMITTED WITH PROPOSAL
BP-11
BID PROPOSAL
PROJECT NO. JN 998 & 999_
CONSTRUCTION PROJECT REFERENCE
In order to more fully evaluate your background and experience for the project herein proposed, please submit a list of Public Works and/or similar construction projects completed or in progress within the last three (3) years. Failure to provide this information may constitute grounds for rejection of your bid as non-responsive.
Number of years as a contractor in construction work of this type:
Three projects of this type recently completed:
1. Name (Firm/Agency):
Address:
Contact Person: Telephone No.:
Title of Project:
Project Location:
Date of Completion: Contract Amount: $
2. Name (Firm/Agency):
Address:
Contact Person: Telephone No.:
Title of Project:
Project Location:
Date of Completion: Contract Amount: $
3. Name (Firm/Agency):
Address:
Contact Person: Telephone No.:
Title of Project:
Project Location:
Date of Completion: Contract Amount: $
NOTE: If requested by the City, the bidder shall furnish a certified financial statement, references, and other information sufficiently comprehensive to permit an appraisal of his current financial condition.
Bidder's Signature
TO BE SUBMITTED WITH PROPOSAL
BP-12
BID PROPOSAL
PROJECT NO. JN 998 & 999_
CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS
As suppliers of goods or services to the City, the firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all applicable federal, state, and local directives, and executive orders regarding non-discrimination in employment; and that it agrees to pursue positively and aggressively the principle of equal opportunity in employment.
We agree specifically:
1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels.
2. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large.
3. To take affirmative steps to hire minority employees within the company.
FIRM
TITLE OF PERSON SIGNING
SIGNATURE
DATE
Please include any additional information available regarding equal opportunity employment programs now in effect within your company:
TO BE SUBMITTED WITH PROPOSAL
BP-13
BID PROPOSAL
PROJECT NO. JN 998 & 999_
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE) The Contractor shall not perform Work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or State law providing for the debarment of contractors from public works. The Contractor and Subcontractors shall not be debarred or suspended throughout the duration of the Contract pursuant to Labor Code Section 1777.1 or any other federal or State law providing for the debarment of contractors from public works. If the Contractor or any Subcontractor becomes debarred or suspended during the duration of the Project, the Contractor shall immediately notify the City.
1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;
b. Have not within a 5-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph 1b of this certification; and d. Have not within a 5-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
Signature: ____________________________ Name: _________________________________ Title: ________________________________ Company: ______________________________
TO BE SUBMITTED WITH PROPOSAL
BP-14
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – PRIMARY COVERED TRANSACTIONS
(Continued)
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.
4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is submitted for assistance in obtaining a copy of those regulations (13 CFR Part 145).
6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-- Lower Tier Covered Transactions," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the ineligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.
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CONTRACT DOCUMENTS (CD)
STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY 2021/2022,
VARIOUS LOCATIONS
PROJECT NO. JN 998 & 999
To be Submitted
within twenty-one (21) calendar days
AFTER
Award of Contract
CD-2
CONTRACT DOCUMENT
PROJECT NO. JN 998 & 999_
AGREEMENT
THIS AGREEMENT, made and entered into this day of , 20 , by and between CITY OF GARDENA in the State of California, hereinafter referred to as “CITY” and , hereinafter referred to as “CONTRACTOR.”
The City and the Contractor mutually agree as follows:
ARTICLE I.
THE PROJECT
For and in consideration of the mutual promises set forth herein, Contractor agrees to perform and complete in a good and workmanlike manner all work required by the Contract Documents for City Project No. JN 998/999 , which is described as follows:
Title: STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY 2021/2022,
VARIOUS LOCATIONS
JN 998 & 999
Said work shall be performed in accordance with the Plans, Specifications and other Contract Documents, all of which are referenced in Article III hereof and incorporated herein as though fully set forth. Contractor shall furnish at its own expense all labor, materials, equipment and services necessary therefor, except such labor, materials, equipment and services as are provided in the Contract Documents to be furnished by City.
This project is subject to Skilled and Trained Workforce Requirements per Sections 2600 through 2603 of the Public Contract Code.
ARTICLE II.
CONTRACT SUM AND PAYMENT
For performing and completing the work in accordance with the Contract Documents, City shall pay Contractor, in full compensation therefor, the contract sum set forth in the Bidding Schedule. Said sum shall constitute payment in full for all work performed hereunder, including, without limitation, all labor, materials, equipment, tools and services used or incorporated in the work, supervision, administration, overhead, expenses and any and all other things required, furnished or incurred for completion of the work as specified in the Contract Documents. City shall make payments to Contractor on account of the contract sum at the time, in the manner, and upon the conditions specified in the Contract Documents.
ARTICLE III.
CONTRACT DOCUMENTS
The Contract Documents, which constitute the entire agreement between the City and the Contractor, are enumerated as follows: Proposal Documents, including the Notice Inviting Bids, Instructions to Bidders, Bidding Schedule, Bidder's Declaration, Designation of Subcontractors, Bidder's Assurance, and Fair Employment Practices documents; this Agreement; Standard Specifications; Special Provisions; Technical Provisions; Drawings; Plans; and all addenda issued prior to and all modifications issued after the execution of this Agreement. These form CD-3
the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.
ARTICLE IV.
EFFECTIVE DATE
This Agreement shall become effective and commence as of the date set forth below on which the last of the parties, whether City or Contractor, executes said Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized.
CITY CONTRACTOR
By: By:
MAYOR (Sign) Sign / Title
Date: Date:
SEAL
Attest: Attest: (Contractor)
By:
CITY CLERK (Sign) By:
Sign / Title
Date: Date:
APPROVED AS TO FORM:
By:
CITY ATTORNEY (Sign)
Date: 10-13-2023
CD-4
CONTRACT DOCUMENT
PROJECT NO. JN 998 & 999_
FAITHFUL PERFORMANCE BOND
WHEREAS, the City of Gardena has awarded to ___ _____, hereinafter designated as the "Principal", a Contract for:
PROJECT: STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY 2021/2022,
VARIOUS LOCATIONS
JN 998 & 999
WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract;
NOW, THEREFORE, we,
as Principal, and
as Surety, are held and firmly bound unto the City in the sum of
Dollars ($ ), this amount being not
less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents.
In case suit is brought upon this bond, the Surety will pay all court costs and reasonable attorneys’ fees to the City of Gardena in an amount to be fixed by the court.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, well and truly keep and perform all the undertakings, terms, covenants, conditions and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner therein designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.
FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition, or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849. The City is the principal beneficiary of this bond and has all rights of a party hereto.
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This bond shall remain in full force and effect for a warranty period of one full year after acceptance of the job by the City.
IN WITNESS WHEREOF, three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety named herein, on the day of , 20 , the name
and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body. [PRINCIPAL]
By
Title
Signature
[SURETY]
By
Title
Address
Phone No.
Signature
All signatures must be notarized.
Appropriate modifications shall be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.
Corporations must affix corporate seal.
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CONTRACT DOCUMENT
PROJECT NO. JN 998 & 999_
PAYMENT BOND
WHEREAS, the City of Gardena has awarded to , as
Contractor, a contract for the work described as follows:
PROJECT: STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY 2021/2022,
VARIOUS LOCATIONS
JN 998 & 999
AND WHEREAS, said Contractor is required to furnish a bond in connection with said contract, to secure the payment of claims of laborers, mechanics, materialmen and other persons, as provided by law;
NOW, THEREFORE, we, the undersigned Contractor and Surety, are held firmly bound unto the City in the sum of ,
Dollars ($ _____ ) this amount being not less than one hundred percent (100%) of the total Contract price, for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractors shall fail to pay any of the persons named in Civil Code Section 3181, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, or any other amounts due to persons under any applicable project contract or law, with respect to such work and labor, then the Surety or Sureties herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, the said Surety will pay all court costs and reasonable attorneys’ fees to the plaintiff(s) and City in an amount to be fixed by the court.
This bond shall inure to the benefit of any of the persons named in Civil Code Section 3181 as to give a right of action to such persons or their assigns in any suit brought upon this bond.
Further, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition, or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849.
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This bond shall remain in full force and effect for six full months after the period in which verified claims may be filed as provided for in Section 3184 of the California Civil Code.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this day of 20 .
[PRINCIPAL]
By
Title
Signature
[SURETY]
By
Title
Address
Phone No.
Signature
All signatures must be notarized.
Appropriate modifications shall be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.
Corporations must affix corporate seal.
CD-8
CONTRACT DOCUMENT
PROJECT NO. JN 998 & 999_
WORKER'S COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of the Contract.
DATED:
CONTRACTOR
By
Signature
Title
ATTEST:
By
Signature
Title
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CONTRACT DOCUMENT
PROJECT NO. JN 998 & 999_
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT
AND WAIVER OF SUBROGATION AND CONTRIBUTION
STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY 2021/2022,
VARIOUS LOCATIONS
JN 998 & 999
To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Gardena and its respective elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the above-referenced contract, agreement, license, or permit (the “Agreement”) or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. Indemnitor shall pay Indemnitees for any attorney fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b) the contracting public agency’s active negligence to the limited extent that the underlying Agreement is subject to Civil Code 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees.
Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees.
In the event there is more than one person or entity named in the Agreement as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several. “Indemnitor”
Company/Contractor
Name & Title
Signature & Date
CD-10
CONTRACT DOCUMENT
PROJECT NO. JN 998 & 999_
INSURANCE
CERTIFICATION OF INSURANCE (COI) SHALL BE SUBMITTED BY THE CONTRACTOR
1. COMMENCEMENT OF WORK. Contractor shall not be authorized to commence Work under this Contract until it has obtained approved insurance. Before beginning Work hereunder, during the entire period of this Contract, for any extensions hereto, and for periods after the end of this Contract as may be indicated below, Contractor must have and maintain in place not less than the insurance coverages required in this Section at his sole cost and expense. Contractor’s insurance shall comply with all items specified by this Contract. Any subcontractors shall be subject to all of the requirements of this Section and Contractor shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Contractor’s insurance may cover all subcontractors. The insurance requirements are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by Contractor under this Contract.
2. INSURANCE COMPANY REQUIREMENTS. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.
3. COVERAGES, LIMITS AND POLICY REQUIREMENTS. Contractor shall maintain the types of coverages indicated below:
4. COMPREHENSIVE GENERAL LIABILITY INSURANCE. A policy of comprehensive general liability insurance written on a per occurrence basis in an amount not less than either one million dollars ($1,000,000) per occurrence or two million dollars ($2,000,000) aggregate.
5. COMMERCIAL AUTO LIABILITY INSURANCE. A policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting City. The minimum auto insurance coverage shall be one million dollars ($1,000,000) combined single limit per accident.
6. WORKER’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE. A policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars ($1,000,000) per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.
In accordance with the provisions of section 1860 of the California Labor Code, Contractor's attention is directed to the requirement that in accordance with the provisions of section 3700 of the California Labor Code, Contractor and every subcontractor will be required to secure the payment of compensation of his or her employees, or obtain a certificate of consent to self-insurance by the Director of Industrial Relations in accordance with the requirements of Section 3700 of the California Labor Code.
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In accordance with the provisions of section 1861 of the California Labor Code, Contractor shall sign and file with the awarding body the following certification prior to performing any work on the Project:
"I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."
7. POLICY REQUIREMENTS. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
(i) City and its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy as respects liabilities arising out of the performance of any work done under the Contract. (ii) The insurer shall agree to provide City with thirty (30) days prior written notice, return receipt requested, of any cancellation, non-renewal or material change in coverage.
(iii) For any claims with respect to the Project covered by this Contract, Contractor’s insurance coverage shall be primary insurance as respects City and its elected and appointed officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City and its elected and appointed officers, employees, agents and volunteers shall be excess of Contractor’s insurance and shall not contribute with it.
(iv) The policy shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company’s liability.
8. COURSE OF CONSTRUCTION INSURANCE. Contractor shall provide course of construction insurance covering for “all risks” of loss in the amount of the completed value of the Work. The City shall be named as a loss payee and the insurer shall waive all rights of subrogation against the City. This policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled until thirty (30) days written notice, return receipt requested, is mailed to the City. Course of Construction Insurance may be provided for each separate Phase.
9. ADDITIONAL REQUIREMENTS. The procuring of required insurance shall not be construed to limit Contractor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Contract. City shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Contractor shall be deemed in default hereunder.
10. DEDUCTIBLES. Any deductible or self-insured retentions must be declared to and approved by City. Contractor shall guarantee that, at the option of the City, either: the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Contractor); or Contractor shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses in the amount of any deductibles or self-insured retentions.
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11. VERIFICATION OF COMPLIANCE. Contractor shall furnish City with the required endorsements attached hereto. All documents are to be received and approved by City before Work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Contract, Contractor shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Contractor shall provide full copies of any requested policies to City within three (3) days of any such request by City.
12. TERMINATION FOR LACK OF REQUIRED COVERAGE. If Contractor, for any reason, fails to have in place, at all times during the term of this Contract, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Contractor’s expense and/or terminate this Contract. Contractor shall indemnify, defend and hold harmless City and its elected and appointed officers, employees, agents and volunteers from any claim resulting from failure of either Contractor or any subcontractor to take out or maintain any insurance required by this Contract.
13. EQUIPMENT COVERAGE. Any policy or policies of insurance Contractor or his subcontractors elect to carry as insurance against loss or damage to construction equipment and tools or other personal property shall include a provision waiving the insurer’s right of subrogation against City.
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GENERAL PROVISIONS
STORM DRAIN DEBRIS SCREEN FY 2020/2021 & FY 2021/2022,
VARIOUS LOCATIONS
JN 998 & 999
PART 1 – GENERAL PROVISIONS
SECTION 1 – GENERAL
1-1 GENERAL. The Standard Specifications for Public Works Construction (“Greenbook”) written and promulgated by the Southern California Chapter of the American Public Works Association and the Southern California Districts of the Associated General Contractors of California shall be the Standard Specifications of the City. All work shall conform to the 2021 edition, including supplements of the Standard Specifications, the Special Provisions which supplement or modify the Standard Specifications, and the Standard Drawings as issued by the City (defined herein as “Agency”) available at the time bids are opened unless otherwise specified in the Contract Documents.
The above referenced Standard Specifications, Special Provisions and Standard Drawings are hereby made a part of the Contract Documents.
For the convenience of the Contractor, the section and subsection numbering system used in these Special Provisions corresponds to that used in the Standard Specifications. 1-2 TERMS AND DEFINITIONS. Whenever in the Standard Specification the following terms are used, they shall be understood to mean and refer to the following:
(a) AGENCY The City of Gardena, a California municipal corporation. (b) BOARD The City Council of the City of Gardena
(c) CONTRACT Documents including but not limited to the proposal forms, DOCUMENTS Standard “Greenbook” Specifications, Special Provisions, Technical Provisions, Notice Inviting Bids, Instructions to Bidders, Bonds, Insurance, Contract and all Addenda
setting forth any modifications of the documents.
(d) ENGINEER The City of Gardena Director of Public Works/City Engineer or his authorized representative.
(e) BIDDER An individual, co-partnership, association or corporation submitting a proposal for the work contemplated, acting directly or through a duly authorized representative.
(f) LEGAL ADDRESS The legal address of the Contractor to be the address OF CONTRACTOR given on the Contractor’s bid and is hereby designated as the place to which all notices, letters or other
communications to the Contractor shall be mailed or
delivered.
(g) LABORATORY An established laboratory approved and authorized by the Engineer for testing materials and work involved in the contract.
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1-7 AWARD AND EXECUTION OF THE CONTRACT.
1-7.1 General. The proposal shall be fully executed and submitted on the forms provided by the Agency and shall be enclosed in a sealed envelope marked and addressed as directed in the “Notice Inviting Bids”.
If the proposal is made by an individual, it shall be signed and his or her full name and address shall be given; if it is made by a firm it shall be signed with co-partnership name by a general partner thereof, who shall also sign his or her known name, and the name and address of each member of such co-partnership shall be given; if made by a corporation, the name of the corporation shall be signed by its duly authorized officers and attested by the corporate seal.
Bidders are warned against making erasures or alterations of any kind on their Proposal.
Proposals which contain omissions, erasures, alterations, conditions or additions not called for may be rejected.
At the time the Contract is awarded by the Agency, the Contractor shall be licensed under the provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of California to do the type of work contemplated in the Contract and shall be skilled and regularly engaged in the general class or type of work required by this Contract. 1-7.2 Contract Bonds. The “Performance Bond” is equivalent to City’s “Faithful Performance Bond”.
1-7.3 Examination of Plans, Specifications and Project Site. Bidders shall read the specifications, review the drawings and examine the existing facilities to fully understand the project in order to plan for the improvements as shown in the contract, including local condition, uncertainty of weather and all other contingencies.
Bidders shall satisfy themselves by personal examination of the proposed work sites, and by such other means as they may choose as to actual conditions and requirements and as to the accuracy of the quantities stated in the Proposal forms. Information derived from the maps, plans, specifications, profiles, drawings, or from the Engineer/Architect of the record, shall not relieve the bidder of this responsibility, and the interpretation of the data disclosed by borings or other preliminary investigations is not guaranteed nor is any liability assumed by the Agency. 1-7.4 Interpretation of Drawings and Documents. If a prospective bidder is in doubt as to the true meaning or intent of any part of the Contract Documents including the Specifications, or discovers discrepancies in, or omissions from, the Specifications or Drawings, he may submit to the Engineer a written request for an interpretation or a correction thereof. Interpretations or corrections of the Contract Documents including the Specifications and Drawings, shall be made only by addendum duly issued by the Engineer, and a copy of such addendum will be sent by certified mail, postage prepaid, or delivered to each person receiving a set of the Contract Documents whose address is known to the Engineer and such addendum shall be considered a part of and incorporated in the Contract Documents. 1-7.5 Award of Contract. After the Proposals have been publicly opened and read aloud, they will be checked for accuracy and compliance with all provisions as specified herein.
The Agency reserves the right to reject any or all bids and to waive any informality or irregularity in any bid received and to be the sole judge of the merits of the respective bids received.
Bids subsequently shown to be mathematically unbalanced would be rejected as GP-3
nonresponsive.
A mathematically unbalanced bid is one containing lump sum or unit bid items which do not reflect reasonable actual costs plus a reasonable proportionate share of the bidder’s anticipated profit, overhead costs, and other indirect costs, which he/she anticipates for the performance of the items in question.
“A bid is mathematically unbalanced if the bid is structured on the basis of nominal prices for some work and inflated prices for other work; that is, each element of the bid must carry its proportionate share of the total cost of the work plus profits.” “A bid is materially unbalanced if there is a reasonable doubt that award to the bidder submitting the mathematically unbalanced bid will result in the lowest ultimate cost to the Government.
Consequently, a materially unbalanced bid may not be accepted.” Award of the Contract, if it be awarded, will ordinarily be made by the Agency within 30 days after opening of the bids. Award will be made to the lowest responsive responsible bidder.
In selecting the lowest responsive responsible bidder, consideration will be given to the general competency of the bidder for the performance of the work covered by the proposal. To receive favorable consideration, a bidder may be required to present evidence that he has successfully performed similar work of comparable magnitude or submit other evidence satisfactory to the Agency that he or his associates are competent to manage the proposed undertaking and to carry it forward to a successful conclusion. Professional integrity and honesty of purpose shall be essential requirements. A showing of adequate financial resources may be required but will not alone determine whether a bidder is competent to undertake the proposed work.
Only manufacturers or contractors of established reputation, or their duly authorized dealers or agency, having proper facilities for the manufacture of the materials or equipment and for servicing same, or for proper execution of the work called for in the contract, will be considered in making the award.
1-7.6 Execution of Contract. A bidder whose proposal is accepted shall properly sign a written contract with the Agency on the form attached hereto and return said contract together with good and approved bonds and insurance certificates as required by the Contract Documents within twenty-one (21) calendar days from the date of the mailing of a notice from the Agency to the bidder, according to the address given by him, of acceptance of his proposal.
Contract bonds and certificates of insurance, if required, shall be filed in all instances before delivering any equipment, materials, or performing any work under the contract; also before any purchase order shall be issued. An executed Power of Attorney form shall be submitted with all contract bonds herein specified.
If a bidder whose proposal is accepted fails or refuses to enter into a contract as herein provided, or to conform to any stipulated requirement in connection therewith, the money represented by his check or bidder’s bond shall be refunded less the difference between the low bid and the bid of the bidder with whom the Agency enters into an agreement in accordance with the provisions of the Public Contracts Code Section 20174. At the discretion of the Agency, an award may be made to the bidder whose proposal is next most acceptable to the Agency, and such bidder and his surety shall fulfill every stipulation embraced herein as if he were the party to whom the first award was made.
A corporation to which an award is made may be required before the contract is finally signed to furnish evidence of its corporate existence, of its right to do business in California and of the authority of the officer signing the contract and bonds for the corporation to so sign.
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1-7.7 Return of Proposal and Guarantee. The check or bond of a bidder to whom the contract has been awarded will be returned to him after all of the acts, for the performance of which said security is required, have been fully performed. The checks or bid bonds of the second and third lowest bidders will be returned when the bidder to whom the contract has been awarded has properly executed all of the required Contract Documents. Check or bid bonds of other bidders will be returned when their proposals are rejected or in any event at the expiration of forty-five (45) days from the date of opening bids.
1-7.8 Precedence of Contract Documents. The order of precedence of contract document shall be:
FIRST Requirements of law, including the Code and Ordinances of the City of Gardena.
SECOND Permits from other agencies as may be required by law.
THIRD Permits from City of Gardena Departments as may be required by law or ordinance.
FOURTH The Contract.
FIFTH The Bid Proposal.
SIXTH Addenda.
SEVENTH Notice Inviting Bids.
EIGHTH Instructions to Bidders.
NINTH Technical Provisions.
TENTH Plans.
ELEVENTH General Provisions of the Standard Specifications.
TWELFTH Standard Plans.
THIRTEENTH Standard Specifications for Public Works Construction (current edition).
FOURTEENTH Caltrans Standard Plans and Specifications.
FIFTEENTH Reference Specifications.
Change orders, supplemental agreements and approved revisions to Plans and Specifications will take precedence over documents listed above, except those listed as FIRST, SECOND and THIRD. Detailed plans shall have precedence over general plans.
SECTION 2 – SCOPE OF THE WORK
2-2 PERMITS. The Contractor will obtain, at no cost to the Agency, all permits necessary to perform the work on streets, highways, railways or other rights-of-ways. The Contractor shall obtain and pay for all costs incurred for permits necessitated by its operations such as, but not GP-5
limited to those permits required for night work, overload, blasting and demolition. For private contracts, the Contractor shall obtain all permits incidental to the work or made necessary by its operations, and pay all costs incurred by the permit requirements.
Contractor shall be required to obtain and pay for the Los Angeles County Flood Construction Permit (Case #FCDP2022000237/Invoice #00345129). Los Angeles County permit contacts are listed below.
Name Phone Number Email Address
Eda P. Garcia (626) 458-4937 [email protected]
Joseph Min (626) 979-5414 [email protected]
The Contractor and each subcontractor employed upon the work must have or obtain a valid City of Gardena Business License in accordance with the provisions of the Gardena Municipal Code.
2.10 DISPUTED WORK.
2.10.1 Retention of Imperfect Work. If any portion of the work done or materials furnished under the contract proves defective or not in accordance with the specifications and contract drawings, and if the imperfection in the same is not of sufficient magnitude or importance to make the work dangerous or undesirable, or if the removal of such work is impracticable or will create conditions which are dangerous or undesirable in the opinion of the Engineer, the Engineer shall have the right and authority to retain the work instead of requiring it to be removed and reconstructed, but he shall make deductions therefor in the payment of the contract item due Contractor as may be just and reasonable. 2-11. DISPUTE RESOLUTION.
2-11.1 Requests for Contract Adjustments and Relief. If either Contractor or the Agency believes that it is entitled to relief against the other for any event arising out of or related to the work or Project, such party shall provide written notice to the other party of the basis for its claim for relief. Such notice shall, if possible, be made prior to incurring any cost or expense and in accordance with any specific notice requirements contained in the applicable sections of this Contract.
In the absence of any specific notice requirement, written notice shall be given within a reasonable time, not to exceed fourteen (14) days, after the occurrence giving rise to the claim for relief or after the claiming party reasonably should have recognized the event or condition giving rise to the request, whichever is later. Such notice shall include sufficient information to advise the other party of the circumstances giving rise to the claim for relief, the specific contractual adjustment or relief requested and the basis of such request. 2-11.2 Dispute Avoidance and Resolution. The parties are fully committed to working with each other throughout the Project and agree to communicate regularly with each other at all times so as to avoid or minimize disputes or disagreements. If disputes or disagreements do arise, Contractor and the Agency each commit to resolving such disputes or disagreements in an amicable, professional and expeditious manner so as to avoid unnecessary losses, delays and disruptions to the work under the Contract.
Contractor and the Agency will first attempt to resolve disputes or disagreements at the field level through discussions between Contractor’s Representative and the Engineer.
If a dispute or disagreement cannot be resolved through the Contractor’s Representative and GP-6
the Engineer, Contractor’s Chief Executive Officer or similar senior representative and the Gardena City Manager, or designee, upon the request of the other party, shall meet as soon as conveniently possible, but in no case later than twenty (20) days after such a request is made, to attempt to resolve such dispute or disagreement. Prior to any meeting between the parties’ senior representatives, the parties will exchange relevant information that will assist the parties in resolving their dispute or disagreement.
If, after meeting, the senior representatives determine that the dispute or disagreement cannot be resolved on terms satisfactory to both parties, the parties may submit the dispute to binding or non-binding mediation. The mediation shall be conducted in any manner and by any person or mediation association mutually acceptable to the parties. 2-11.3 Arbitration. Any claims, disputes or controversies between the parties arising out of or relating to the Contract, or the breach thereof, which have not been resolved in accordance with the procedures set forth in Section 9-4.2 above may be decided by binding or non-binding arbitration. The arbitration shall be conducted in any manner and by any person or arbitration association mutually acceptable to the parties.
2-11.4 Claims Disputes. Any claims of Contractor, as “claims” are defined in California Public Contract Code Section 9204 shall be processed in accordance with that section. Section 9204 provides in relevant part that upon receiving a claim from a contractor, together with reasonable documentation to support the claim, a contracting public entity shall conduct a reasonable review of the claim and, within a period not to exceed 45 days [except as otherwise provided in Section 9204], shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed.
Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, Section 9-4.3 shall apply. If the contractor disputes the public entity’s written response, or if the public entity fails to respond to a claim within the time prescribed, the contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute.
Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed.
Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the contractor sharing the associated costs equally. The public entity and contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.
If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to other applicable procedures.
2-13 DRAWINGS AND SPECIFICATIONS (“RECORD” DRAWINGS). At all times, the Contractor shall maintain at the project a “Record” set of Drawings and Specifications to include all executed addenda, change orders, and field orders.
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Prior to each progress payment the Contractor shall deliver to the Engineer, a set of contract drawings with all applicable “as constructed” notes placed/recorded thereon. Failure to provide “as constructed” plans will cause progress payment to be withheld until information is provided to City.
After completion of the work and before final payment, the Contractor shall deliver to the Engineer a complete set of contract drawings with all applicable “as constructed” noted placed/record thereon. The final form and detail of these as constructed plans are subject to the acceptance of the Engineer.
2-14 MARKING REMOVAL. All markings placed by the Contractor, City, and Underground Service Alert (USA) during construction shall be removed at the completion of the work. These markings shall include, but not limited to, paint, stakes, and metal tags.
All cost associated with removal of markings shall be included in the bid prices for the applicable bid items. Failure of the Contractor to remove these markings shall be cause for the City to do the work and withhold the costs from the Contractor’s final payment.
SECTION 3 – CONTROL OF THE WORK
3-5 INSPECTION. Inspection shall be made once a day for areas ready for inspection. Areas or items that fail inspection or that are not ready for inspection shall be rescheduled by the contractor.
Inspection of the work shall not relieve the contractor of the obligation to fulfill all conditions and requirements of the contract.
3-6 THE CONTRACTOR’S REPRESENTATIVE. The Contractor shall furnish the Engineer with the name, address and cell/ business/home telephone numbers of the person responsible for the maintenance of barricades, traffic control signs, lights and other safety devices. 3-10 SURVEYING.
3-10.3 Line and Grade. Unless otherwise provided in the Technical Provisions, establishing lines and grades for construction shall be the responsibility of the Contractor, with the following provisions:
All work under this contract shall be built in accordance with the lines and grades shown on the plans. Field survey for establishing these, and for the control of construction, shall be the responsibility of the Contractor. All such surveys, including construction staking, shall be performed on all items ordinarily requiring grade and alignment, at intervals normally accepted by the agencies and trade involved.
The Contractor shall provide a copy of the office calculations and grade sheets to the Agency’s Inspector. The Contractor shall be responsible for any error in the finished work, and shall notify the Engineer within 24 hours of any discrepancies or design errors discovered during staking.
Unless a separate bid item is provided, the payment for surveying, construction staking, professional services, office calculations, furnishing all labor, materials, equipment, tools and incidentals, and for doing all work involved shall be considered as included in the various items of work, and no additional compensation will be allowed therefor. 3-10.4 Permanent Survey Markers. The Contractor is required to locate and tie out survey GP-8
monuments in the project area prior to construction involving street and highways, or City public right of way and to file with the County Surveyor a Corner Record of any such work. Prior to final payment and the issuance of a completion certificate, the Contractor is required to file a Corner Record for survey monumentation that is replaced. All such survey work shall be performed under the supervision of a California licensed Land Surveyor or a Civil Engineer authorized to perform such work.
The Contractor shall provide the Agency a copy of the office calculations and documents submitted to the County for filing in connection with the aforementioned work.
The payment for surveying, related professional services, office calculation, furnishing all labor, materials, equipment, tools and incidentals, and for doing all work involved shall be considered as included in the various items of work, and no additional compensation will be allowed therefor.
3-12 WORK SITE MAINTENANCE.
3-12.1 General. The Contractor shall keep the work site clean and free from rubbish and debris.
The Contractor shall abate dust nuisance by cleaning, sweeping and sprinkling with water in keeping with the AQMD and NPDES requirements. Debris, soil or other matter shall not be washed into storm drains but shall be collected and disposed of in a legal, responsible manner.
The construction area shall be cleaned with a power sweeper at the end of every workday and when deemed necessary by the Engineer.
The Contractor shall maintain drainage within and through the work areas. Earth dams will not be permitted in paved areas. Use temporary sandbags to control the site perimeter. At the completion of the project sandbags shall become the property of the City of Gardena and shall be remain in place.
The Contractor shall not spill on haul routes. Any such spillage shall be removed immediately and the area cleaned.
Stockpiling of construction materials or debris on City right-of-way shall be in accordance with the NPDES permit and shall be approved by the inspector. At the completion of work, the Contractor shall thoroughly clean all work areas.
3-12.2 Air Pollution and Surface Maintenance Control. The Contractor shall obtain a construction water meter from Golden State Water including required deposit and fees. The Contractor shall pay for the water used, at the current water rates. All arrangements for construction water shall be made by contractor with Golden State Water at Contractor expense. 3-12.4. Storage of Equipment and Material.
3-12.4.1 General. All costs associated with the disposal of all excavated or demolition materials, including any gate fees, shall be paid by the Contractor. These costs shall be included in the bid price for the applicable bid items.
Prior to any excavated or demolition material being removed from the construction site the Contractor shall notify the City as to the hauling route and destination for disposal. If the location for disposal is other than a county landfill then the Contractor shall provide the City with written permission and release of liability for the City from the owner of the property where the material will be deposited.
The City has an exclusive agreement with Waste Resources, Inc. and no other firm may provide bulk trash bins in the event the work requires this service.
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3-12.4.2 Storage in Public Streets. Construction equipment shall not be stored at the construction site, any public street or publicly owned facilities without approval of the City.
Contractor shall store equipment at a contractor’s rental yard.
All excavated material that is to be hauled to and disposed of at a County landfill site by the Contractor is subject to a County gate fee based on tonnage. 3-12.5.4 Protection and Restoration of Existing Improvements. Any facilities, structures, water lines, landscaping, surfaces, signs, pavement markings, painted curbs, house numbers, etc., which are damaged during construction shall be restored to the satisfaction of the City. Damaged water lines shall be repaired immediately at no additional cost to the city. 3-12.5.5 Access to Private Property. The Contractor shall be aware that business and residential access must be maintained at all times. The Contractor shall schedule operations to minimize interference with access to private property.
The main access way to any business or home shall not be completely blocked for more than one four-hour period a day except blockage shall be limited to one twenty-four (24) hour period when concrete is poured.
Temporary access ways shall be provided from the street to the main access way of all businesses and homes by use of traffic rated steel plates or any other method approved by the city.
Payment for this item shall be included in the applicable contract work item. 3-13 COMPLETION, ACEPTANCE, AND WARRANTY.
3-13.3 Warranty. In addition to the guarantees as required in Section 1-7.2 and 3-13.3 of the Standard Specifications, the Faithful Performance Bond shall remain in full force and effect for a period of one year after acceptance of the work by the Agency to insure that defects, which may appear within said period, will be repaired, replaced, or corrected by the Contractor, at his own cost and expense, to the satisfaction of the Engineer within thirty (30) days after written notice thereof by the Agency.
SECTION 4 – CONTROL OF MATERIAL
4-1 GENERAL.
4-1.1 Warranty of Title. No materials, supplies or equipment for the work under this Contract shall be purchased subject to any chattel mortgage or under a conditional sale contract or other agreement by which an interest therein or any part thereof is retained by the seller or supplier.
The Contractor warrants clear and good title to all materials, supplies and equipment installed and incorporated in the work, and agrees upon completion of all work to deliver the premises, together with all improvements and appurtenances constructed or placed thereon by him to the Agency free from any claims, liens, encumbrances or charges, and further agrees that neither he nor any person, firm or corporation furnishing any material or labor for work covered by the Contract shall have any right to a lien upon the premises or any improvement or appurtenance thereon; provided, that this shall not preclude the Contractor from installing metering devices or other equipment of utility companies the title of which is commonly retained by the utility company. Nothing contained in this section, however, shall defeat or impair the right of such persons furnishing materials or labor under any bond given by the Contractor for their GP-10
protection, or any right under any law permitting such persons to look to funds due the Contractor, which are in the hands of the Agency.
The provisions of this section shall be inserted in all subcontractor’s and material contracts, and notice of its provisions shall be given to all persons furnishing materials for the work when no formal contract is entered into regarding such materials.
SECTION 5 – LEGAL RELATIONS AND RESPONSIBLITIES
5-4 INSURANCE. In lieu of Section 5-4 of the Standard Specifications, refer to the City Contract Documents Section, CD-10, for detail requirements. 5-5 ANTITRUST CLAIMS. By entry into this Contract, Contractor hereby acknowledges the terms of Section 7103.5 of the Public Contract Code and hereby offers and agrees to assign to the Agency all rights, title and interest in all causes of action it may have as outlined above. 5-7 SAFETY.
5-7.4 Hazardous Substances. As required by Public Contract Code Section 7104, if this Contract involves digging trenches or other excavations that extend deeper than four (4) feet below the surface, Contractor shall promptly, and prior to disturbance of any conditions, notify the Agency of: (1) any material discovered in excavation that Contractor believes to be a hazardous waste that is required to be removed to a Class I, Class II or Class III disposal site; (2) subsurface or latent physical conditions at the site differing from those indicated by the Agency; and (3) unknown physical conditions of an unusual nature at the site, significantly different from those ordinarily encountered in such contract work. Upon notification, the Agency shall promptly investigate the conditions to determine whether a change order is appropriate. In the event of a dispute, Contractor shall not be excused from any scheduled completion date and shall proceed with all work to be performed under the Contract but shall retain all rights provided by the Contract and by law for making protests and resolving the dispute. 5-7.4.1Edison Energized Conductors. Contractor hereby promises and agrees that in the performance of the work specified in this Contract, it will employ and utilized only qualified persons, as hereinafter defined, to work in proximity to Edison’s secondary, primary and transmission facilities. The term “qualified person” is defined in Title 8, California Administrative Code, Section 2700, as follows:
“Qualified Person: A person who by reason of experience or instruction is familiar with the operation to be performed and the hazards involved.” Contractor further promises and agrees that the provisions of this section shall be and are binding upon any subcontractor or subcontractors that may be retained by it, and that Contractor shall take such steps as are necessary to assure compliance by said subcontractor or subcontractors with the requirements of this section. 5-7.4.2 Emergency Provisions. Unusual conditions may arise on the work which will require that immediate and unusual provision be made to protect the public from danger or loss or damage to life and property, due directly or indirectly to the prosecution of the work, and it is part of the service required of the Contractor to make such provisions and to furnish such protection.
Whenever, in the opinion of the Agency, an emergency exists of which the Agency is aware and against which the Contractor has not taken sufficient precaution for the safety of the public or the protection of utilities or of adjacent structures or property which may be injured by the GP-11
progress of construction; and whenever, in the opinion of the Agency, immediate action shall be considered necessary in order to protect public or private personnel or property interests, or prevent likely loss of human life or damage on account of the operations under the Contract, then in that event the Agency may provide suitable protection to said interests by causing such work to be done and material to be furnished, as in the opinion of the Agency may seem reasonable and necessary, all at the expense of the Contractor.
SECTION 6 – PROSECUTION AND PROGRESS OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK
6-1.1 Construction Schedule. The Contractor’s proposed construction schedule shall be submitted to the Engineer within fourteen (14) calendar days after the date of the contract execution. The schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged and setting forth the dates that each item will be delivered.
The Contractor shall include in his bid all costs to perform the work under this contract in stages.
The Contractor shall begin and complete work in each stage prior to starting work in subsequent stages unless previous permission is obtained from the Engineer. The contractor shall stage the work to allow parking on the next adjacent streets. Restricting parking on multiple adjoining streets shall require approval of the engineer.
6-1.2 Commencement of the Work. City may establish a Notice to Proceed (NTP) date no later than thirty (30) calendar days after the date of the contract execution. Prior to issuing the Notice to Proceed, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed construction schedule and delivery dates, arrange utility coordination, discuss construction methods and clarify inspection procedures.
The names, addresses and telephone numbers of the Contractor and subcontractors, or their representatives, shall be filed with the Public Works Manager and the County Sheriff’s Department or the City Police Department prior to beginning work.
The Contractor shall also notify the City of Gardena and the owners of all utilities and substructures within the Project area not less than 48 hours prior to starting construction. The following utility companies list of names and telephone numbers is intended for the convenience of the contractor and is not guaranteed to be complete or correct:
COMPANY CONTACT TELEPHONE NO.
Southern California Edison Tricia Miller 626.533.0640
Southern California Gas Melissa Fukunaga: Tech Services Planning: Attn - Lead Planner
213.231.7281
AT&T Terence Little 626.817.4252
Raymond Dover 310.515.4257
Gardena Police Dispatch 310.3237911
L.A. County Fire Dept. 310.323.7911
Time Warner
Communications Arturo Fernandez 310.750.9099
Crown Castle Hector Aguilera 951.454.5111
Waste Resources of Gardena Lorena Rodriguez 310.366.7600 Golden State Water Co. Conde Ventura 310.436.6950 x107
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Joseph Salcido 310.660.0320 x101
L.A. County Flood Control Daryll Chenoweth 626.458.3129 L.A. Sanitation District Jon Ganz 562.908.4288
Metropolitan Water District Civil Eng. Substructures Section 213.217.7059 Chevron Pipeline Dave Zerler 310.669.4014
Underground Service Alert 800.422.4133
The Contractor shall submit periodic Progress reports to the Engineer by the tenth day of each month. The report shall include an updated Construction Schedule. Any deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports.
6-1.3 Working Day. The Contractor’s working hours shall be limited to the hours between 7:30 A.M. and 4:30 P.M., Monday through Friday except holidays. Work which will cause loud or disruptive noise to adjacent residents and “No Parking” enforcement shall not begin prior to 8:00 a.m. Deviation from normal working hours will not be allowed unless written permission has been duly obtained beforehand from the office of the City Engineer. The Contractor shall provide adequate light for proper prosecution of the work, for the safety of the workmen and the public, and for proper inspection.
If the Contractor works beyond the allowed working hours without prior written approval from the Engineer, the Contractor may be charged Five Hundred ($500) for each occurrence as required by the Engineer. The amount will be deducted from a progress payment or bond.
Contractor hereby acknowledges and shall be required to comply with the provisions of California Labor Code Section 1810 et seq. According to those sections, eight (8) hours of labor shall constitute a legal day’s work. Contractor shall pay to the Agency a penalty of Twenty-Five Dollars ($25.00) for each worker employed in the execution of this Contract by Contractor, or by any Subcontractor, for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any calendar day or forty (40) hours in any one (1) calendar week, except when payment for overtime is made at not less than one and one-half (1-1/2) times the basic rate for that worker.
In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates including benefits, overhead and travel time. The service fees will be deducted from any amounts due to the Contractor.
6-1.4 Notice and Service Thereof. Any notice required or given by one party to the other under the contract shall be in writing and shall be dated and signed by the party giving such notice or by a duly authorized representative of such party. Any such notice shall not be effective for any purpose whatever unless served in the following manner:
Notice shall be given to the Agency by personal delivery thereof to the City of Gardena Engineer or by depositing the same in the United States mail enclosed in a sealed envelope, registered and with postage prepaid, addressed to:
Public Works Department
City of Gardena
1717 W. 162nd Street
Gardena, CA 90247-3778
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Notice shall be given to the Contractor by personal delivery thereof to said Contractor or to his authorized representative at the site of the project, or by depositing the same in the United States mail, enclosed in a sealed envelope addressed to said Contractor at the address established for the conduct of the work under this Contract, postage prepaid and registered.
Notice shall be given to the Surety, or any other person, by personal delivery to said Surety or other person, or by depositing the same in the United States Mail, enclosed in a sealed envelope addressed to such Surety or persons at the address of said Surety or persons last communicated to the party giving the notice, postage prepaid and registered.
Notification of Property Owners and Tenants - The Contractor shall notify each property owner and/or tenant in the project area in writing five (5) working days prior to the start of construction.
If pedestrian or vehicular access to private property is to be blocked, the Contractor shall again notify each property owner and/or tenant in writing five (5) working days prior to construction activities. The Contractor shall provide additional notices when a lapse time occurs during each phase/segment work.
The written notice shall be submitted to the Engineer for approval prior to being delivered.
6-2 PROSECUTION OF THE WORK.
6-2.1 Contractor’s Responsibility for Work. Until the formal acceptance of the work by the Agency, the Contractor shall have the charge and care thereof and shall, subject to the insurance protection furnished in accordance with the Section 1-7.6 and 5-4 hereof, bear the risk of accident, loss or damage to any part thereof by action of the elements or from any other cause, whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair, restore and otherwise correct damages to any portion of the work occasioned by any of the above causes before its acceptance.
In case of suspension of work from any cause whatever, the Contractor shall be responsible for all materials and the proper temporary storage thereof. 6-3 TIME OF COMPLETION.
6-3.1 General. The contract time shall begin per the City’s written notification. Work must be completed within working days specified for the project. In addition, the Contractor shall notify the City 24 hours in advance of the actual commencement of work.
No work shall be undertaken during the City’s holiday closures. It is the Contractor’s responsibility to determine the City’s closure dates.
6-9 LIQUDATED DAMAGES. The amount of liquidated damages is hereby amended to $800 for each consecutive calendar day.
SECTION 7 – MEASUREMENT AND PAYMENT
7-1 MEASUREMENT OF QUANTITIES FOR UNIT PRICE WORK.
7-1.2 Method of Measure. The quantities shown on the Bid Schedule are approximate only. The Contractor will be paid for the actual quantities of work based on approved field measurements as provided for in these Specifications. The City reserves the right to increase or decrease the amount of any item or portion of work to be performed or materials furnished, or to delete any item, in GP-14
accordance with the Specifications. Additional bid item work shall be completed within the total working days in these specifications. Additional working days maybe allowed with the approval of the engineer.
7-3 PAYMENT.
7-3.2 Partial and Final Payment. The closure date for periodic progress payments will be the twenty-fifth day of each month. Authorization to pay is commonly received on the tenth day of the following month. However, payments will be withheld pending receipt of any outstanding reports required by the Contract Documents.
7-3.3 Delivered Materials. The City will NOT honor or make any progress payments for materials ordered and delivered to the job site by the Contractor unless prior approval is obtained from the Engineer.
7-4 PAYMENT FOR EXTRA WORK.
7-4.3 EXTRA WORK. When work is performed on a "time and materials" basis, the following percentages shall be added to the Contractor's cost and shall constitute the markup for all overhead and profits:
1) Labor ......................................................... 20 2) Materials ......................................................... 15 3) Equipment Rental ....................................................... 15 4) Other Items and Expenditures .................................... 15 To the sum of the costs and markups provided for in this section, 1 percent shall be added as compensation for bonding.
When all or any part of the extra work is performed by a Subcontractor, the markup established above shall be applied to the Subcontractor's actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.
SECTION 8 – FACILITIES FOR AGENCY PERSONNEL
8-2 FIELD OFFICE FACILITIES. The Contractor shall provide the class of field office indicated below:
□ Class "A" □ Class "B" □ Class "C"
In the event none of the boxes are marked above, no specific field office will be required, and the use therefor of any field office will be at the Contractor's discretion. The location of any field office shall be as provided on the plans, in these Specifications or as designated by the Engineer.
END OF GENERAL PROVISIONS
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TECHNICAL PROVISIONS
PREFACE: All work and materials shall conform to the "Standard Specification for Public Works Construction", 2021 edition, except as modified by the contract and these Technical Provisions.
Incidental Work - All work and materials required by the plans and specifications, and not specifically listed in the bid schedule items of work, shall be considered incidental and no additional payment shall be made therefore. Incidental items shall include, but not be limited to, mobilization; implementation of the SWPPP and Best Management Practices for the protection of storm drain structures; adjusting utility access covers to grade; saw cutting; excavation and disposal of materials; survey; traffic control and coordination of utilities.
PART 1 – GENERAL PROVISIONS
Section 9 “Mobilization,” is hereby added to the Standard Specifications.
SECTION 9 – MOBILIZATION
9-1. MOBILIZATION
9-1.1 General. Subsection 7-3.4 “Mobilization,” of the Standard Specifications is hereby deleted.
Mobilization shall consist of preparatory work and operations, including but not limited to, those necessary for the movement of personnel, equipment, supplies, and incidentals to the project site; for the establishment of all offices, buildings, construction yards, sanitary facilities, and any other facilities necessary for work on the project; pulling of all required permits including Los Angeles County Department of Public Works permit for the installation of connector pipe screens; providing required insurance coverages, and for all other work and operations which must be performed or costs incurred prior to beginning work on the various contract items on the project site.
Demobilization shall consist of all work and operations necessary to perform final clean-up, including but not limited to, those necessary for the movement of personnel, equipment, supplies, and incidentals from the project site, remove all offices, and other facilities that were necessary for work on the project, and for other work that must be performed or costs incurred prior to final acceptance of the work.
Mobilization is deemed to include all aspects of mobilization and demobilization work occurring during the life of the project for any reason.
The Contractor shall furnish equipment sufficient to execute the work within the period allowed in the approved schedule.
The Contractor shall promptly demobilize equipment no longer needed to perform the work.
All facilities required for Contractor’s use shall be furnished and maintained by the Contractor at the locations designated on the Contract Drawings or as directed by the Engineer.
The Contractor shall furnish and maintain adequate number of portable sanitary facilities throughout the project duration for use by their own personnel and Subcontractors.
TP-2
The security of all materials and equipment in the Contractor storage area shall be the responsibility of the Contractor. The City of Gardena is not liable for any theft or damage to materials or equipment in Contractor’s storage area.
9-1.2 Payment.
Payment for MOBILIZATION, cost of all bonds and insurance policies, and all costs incurred prior to beginning work shall be included under other items of work.
PART 2 – CONSTRUCTION MATERIALS
SECTION 218 – CONNECTOR PIPE SCREEN
218-1 GENERAL.
Connector pipe screen shall be Model USW-1M1 and USW-1M2 manufactured by United Storm Water, Inc. (626) 961-9326, unitedstormwater.com or approved equal and meet the requirements as shown in Appendices A & B. Manufacturer shall be limited to the Los Angeles County approved vendor list. See Appendix C.
PART 3 – CONSTRUCTION METHODS
SECTION 318 – CONNECTOR PIPE SCREEN INSTALLATION
318-1 GENERAL.
Connector pipe screen installation shall meet the requirements as shown in Appendices A & B. 318-2 PAYMENT.
Payment for INSTALL CONNECTOR PIPE SCREEN IN EXISTING CATCH BASIN shall be made at the contract unit price bid per EACH and shall include full compensation for furnishing all labor, materials, tools, equipment, incidentals, protecting existing improvements within and adjacent to the work, appurtenant work required to complete the work and no additional compensation will be allowed therefore.
PART 6 - TEMPORARY TRAFFIC CONTROL
SECTION 600 - ACCESS
600-1 GENERAL.
600-1.1 Public Convenience and Safety Access. The Contractor shall provide temporary “No Parking” and all other signs which are necessary for the safe and orderly conduct of vehicular traffic as directed by the Engineer and as specified herein. Contractor shall also provide an approval barricaded area in the parking lane for pedestrian traffic during such time as the parkway is unfit to be used for pedestrian traffic.
TP-3
At such times as driveways are inaccessible due to the Contractor’s work, they shall be blocked by two (2) Class II barricades or one (1) Class II barricade and two (2) delineators. Driveways that are ramped or planked for temporary access shall be provided with a barricade or delineator at each side. The Contractor shall give 24-hour notice to affected property owners prior to blocking any driveway.
The Contractor shall provide access for refuse collection on the regularly scheduled days. He shall also facilitate or assist in the collection where such work is hampered by his operations. 600-1.2 Street Closures, Detours, and Barricades. The Contractor shall not close any street within the City of Gardena without first obtaining the approval of the Engineer. Barricading, traffic control and detour diagrams in connection with street closures shall be submitted by the contractor as required by the Engineer.
The Contractor shall provide and install barricades, delineators, warning devices and construction signs in accordance with the California Manual of Temporary Traffic Controls or W.A.T.C.H. Handbook. During adverse weather or unusual traffic or working conditions additional traffic devices shall be placed as directed by the Engineer. All traffic signs and devices shall also conform to the California Manual of Temporary Traffic Controls or W.A.T.C.H.
Handbook.
The Contractor shall provide and maintain Type II barricades along excavation edges parallel to the flow of traffic at a maximum spacing of twenty-five feet. Type II barricades mounted with flashers shall be installed around work areas in parkways. Type II barricades shall have alternating reflective orange and reflective white stripes at an angle of 45 degrees. The strip width shall be in accordance with Table 5-1 “Barricade Characteristics” “Manual of Traffic Controls for Construction and Maintenance Work Zones”.
During paving operations, barricades may be supplemented with minimum size eighteen-inch high traffic cones and delineators such that spacing between barricades and/or cones or delineators is no greater than twenty feet. Traffic cones and delineators used within State rightof-way shall be a minimum size of twenty-eight inches high. At all access points such as intersecting streets, alleys and driveways, barricades and/or cones shall be provided at five-foot intervals so as to prevent vehicular access to the paving area. Where access from an intersecting street is prohibited, a “Road Closed” sign shall be provided at the nearest prior intersection. “No Left Turn” signs shall be provided wherever required by the Engineer.
When one-way access from a side street or alley is permitted, barricades and cones shall be provided at five-foot intervals for a distance of fifty feet on either side of the centerline of the intersecting street, or alley.
Should the Contractor fail to furnish a sufficient number of traffic and/or pedestrian safety devices, the Agency will place such necessary items and the Contractor shall be liable to the Agency for providing such devices in accordance with the following provisions:
1. For placing of barricades: $5.00 per barricade for the first day or any part thereof and $2.00 per barricade, per day, for each day thereafter or any part thereof. For flashers: $2.50 per flasher for the first day or any part thereof and $1.00 per flasher, per day, for each day thereafter or any part thereof. For traffic cones:
$1.00 per cone for each day or any part thereof.
2. In the event that the services of the Agency are required between the hours of 5:00 P.M. and 8:00 A.M., during the normal week or at any time on Saturday, TP-4
Sunday or a Agency holiday, there shall be an additional charge to the above set forth minimums of $188.00 for each service trip required.
Contractor shall relocate, preserve and maintain the visibility of all existing signs within the project limits which affect the flow of traffic, as directed by the Engineer. Any signs which are damaged or found to be missing during the course of construction shall be replaced by the Contractor at his expense as directed by the Engineer. All other signs that interfere with the course of work and are not necessary for the safe flow of traffic will be removed and replaced by the Agency. Traffic control signs include Stop Signs, Speed Limit, Parking Restrictions and other regulatory signs.
SECTION 601 – TEMPORARY TRAFFIC CONTROL FOR CONSTRUCTION AND
MAINTENANCE WORK ZONES
601-1 GENERAL. A minimum of two (2) lanes (one lane in each direction) shall be maintained at all times for a continuous flow of traffic, except as otherwise approved by the Engineer.
Lane closures shall be allowed between 8:00a.m. and 4:00p.m. only. No traveled lane shall be closed overnight without prior City approval. Access to private property shall be maintained at all times.
"Temporary No Parking" signs shall be posted no more than 100 feet apart at least 72 hours prior to work. The signs shall be mounted on either 1” x 2” X 3’ high wood stakes, Type II barricades, or 39-inch high delineators. Signs shall not be po sted on trees, traffic signal poles, utility poles, streetlights, or any other street furniture. Signs shall be professionally made of moisture-resistant, heavy duty cardboard or other approved material. "Temporary No Parking" signs shall be maintained by the contractor at all times and shall be approved by the Engineer prior to posting. Cover existing street signs as directed by the Engineer. "Temporary No Parking" signs shall be implemented for one week only (M-F) at a time. Signs shall be removed and reposted each week as needed and approved by the City.
DURING PAVING OPERATIONS, THE CONTRACTOR SHALL PROVIDE INDIVIDUALS AND EQUIPMENT DESIGNATED TO PERFORM AND MAINTAIN TRAFFIC CONTROL ONLY. The Contractor shall furnish, place and maintain all temporary traffic control devices required for the safe and orderly flow of vehicular and pedestrian traffic during construction. All Traffic control shall conform to the California Manual of Temporary Traffic Controls (California M.U.T.C.D.) or Work Area Traffic Control Handbook (W.A.T.C.H. Handbook).
If traffic control measures are not in conformance with these provisions, the project shall be stopped until conformance is attained to the satisfaction of the Engineer.
At locations where excavations are left open overnight, flashing barricades shall be placed along the excavation at a maximum spacing of 20 feet. A minimum of 3 flashing barricades shall be placed at any one excavation.
Temporary striping will be permitted only on base course and pavement to be overlaid.
Temporary pavement markings to be placed on new asphalt shall be spaced at 25 ft maximum and shall be removable without damage to the new overlay. Method of temporary markings shall be submitted to the Engineer for approval at the preconstruction meeting.
The Contractor shall submit and obtain written approval of traffic control plans from the Engineer five (5) working days prior to implementing.
TP-5
Temporary lane closures shall be allowed during working hours specified in these Technical Provisions. Temporary lane closures maintained beyond the normal working hours may have a negative economic effect on the local residential, commercial/industrial business, and traveling public. Unless the Contractor secures prior written approval from the Engineer to maintain temporary lane closures beyond the working hours allowed, the Engineer may deduct a fee from a progress payment or bond for each temporary lane closure maintained beyond the allowed working hours. The fee will be accessed at a rate of Five Hundred ($500) per each travel lane per each thirty (30) minute interval, or fraction thereof as required by the Engineer. In no event will work be allowed past 5 p.m.
600-2 PAYMENT. Payment for TRAFFIC CONTROL shall be made at the contract LUMP SUM price bid and shall include full compensation for furnishing all labor, materials, tools, equipment, incidentals, and appurtenant work required to complete the work and no additional compensation will be allowed therefore.
All costs of preparing and obtaining approval of Temporary Traffic Control Plans, shall be included in the bid price for the various contract items of work, and no additional compensation shall be allowed therefore.
END OF TECHNICAL PROVISIONS
APPENDIX B - CPS SIZING TABLE Revised 5/4/2016
Catch
Basin Type
*V-depth
(ft)
CB Width
(ft)
No.
Grates
** Bypass
Height Hb (in)
**Screen
Height Hs(in)
**Screen Length L
(ft) **G (in)
3.5 3.0
7 4.0
10 6.0
14 7.0
3.5 3.0
7 4.0
10 6.0
14 7.0
3.5 3.0
7 4.0
10 6.0
14 6.0
21 7.0
3.5 3.0
7 4.0
10 6.0
14 6.0
21 7.0
28 8.0
3.5 3.0
7 4.0
10 6.0
14 6.0
21 7.0
28 8.0
3.5 3.0
7 4.0
10 6.0
14 6.0
21 7.0
28 8.0
3.5 3.0
7 4.0
10 6.0
14 6.0
21 7.0
28 8.0
CPS SIZING TABLE FOR NON-SUMP CONDITIONS
TABLE 1
6 4
4 4
4 6
6 - 3.5
- 4.5 or greater
300
-
- 4.0
-
3.0 12 20
8 12
16 18
8 14
8 10
10 2.5
(30 inch)
2.67 (32 inch)
8 12
8 2.83
(34 inch)
8 8
-
-
* CB's with V-depth values less than given above, the CB must be removed from the project. ** Hb, Hs, L, and G values given above are minimum values.
APPENDIX B - CPS SIZING TABLE Revised 5/4/2016
Catch
Basin Type
*V-depth
(ft)
CB Width
(ft)
No.
Grates
** Bypass
Height Hb (in)
**Screen
Height Hs(in)
**Screen Length L
(ft) **G (in)
CPS SIZING TABLE FOR NON-SUMP CONDITIONS
TABLE 1
7 1 4.0
10 2 5.0
14 1 4.0
14 2 5.0
7 1 4.0
10 2 5.0
14 1 4.0
14 2 5.0
7 1 4.0
10 2 5.0
14 1 4.0
14 2 5.0
7 1 4.0
10 2 5.0
14 1 4.0
14 2 5.0
- 1 2.5
- 2 4.0
- 3 5.0
- 1 2.5
- 2 4.0
- 3 5.0
- 1 2.5
- 2 4.0
- 3 5.0
- 1 2.5
- 2 4.0
- 3 5.0
- 1 2.5
- 2 4.0
- 3 5.0
- 1 2.5
- 2 4.0
- 3 5.0
- 1 2.5
- 2 4.0
- 3 5.0
12 12
13 10
12 10
10 12
9 9
10 3.5
3.0 (36 inch)
3.5 10 12
4.0 12 16
3.5 10 12
4.5 or greater 12
18 12 15
10 12
22 4.0 or greater 10 18
9 3.0
(36 inch) 9
3.0 (36 inch) 8
303
301
4.0 12
302
4.5 or greater
* CB's with V-depth values less than given above, the CB must be removed from the project. ** Hb, Hs, L, and G values given above are minimum values.
COUNTY OF LOS ANGELES
DEPARTMENT OF PUBLIC WORKS
AUTOMATIC RETRACTABLE SCREEN (ARS) AND CONNECTOR PIPE SCREEN (CPS)
CATCH BASINS ACCEPTED FOR MINIMUM REDUCTION
IN CATCH BASIN HYDRAULIC CAPACITY
1. Manufacturer: American Storm Water Inc. 5. Manufacturer: United Storm Water Inc. Model(s): Surf-Gate (ARS) 20846 S Normandie Ave.
Torrance, CA 90502
Model(s): Clean Screen Model #3 (ARS), Wing-Gate (ARS), USW-2M1 (CPS), USW- 2M2 (CPS), Connector Pipe Screen (CPS) Contact: Todd Waters 14000 E Valley Blvd.
(310) 354-9999, Ext. 284 City of Industry, CA 91746
[email protected] Contact: Lydia Perry
http://www.americanstormwater.com/ (877) 717-8676
[email protected]
2. Manufacturer: G2 Construction Inc. http://unitedstormwater.com/ Model(s): CL12 (ARS), CPS Modular, EDC13-A (FBI)
1352 E Borchard Ave
Santa Ana, CA 92705
6. Manufacturer: Advanced Drainage
Systems (ADS)
Contact: John R. Alvarado Model(s): CPS-L, CPS-U, CPS-U-EXT (714) 748-4242 (800) 821-6710
[email protected] https://www.adspipe.com/
http://www.g2construction.com/
3. Manufacturer: Orange Precision Metal Fabrication
7. Manufacturer: Stormwater Treatment
Systems/ EnviroEnergy Inc. Supplier: West Coast Storm Inc Model(s): ARS (STS-1 Assembly), CPS Model(s): ARS, CPS 654 South Lincoln Ave 8. Manufacturer: Waterway Solutions, LLC San Bernardino, CA 92408 Model(s): CPS Guardian
(909) 890-5700
Contact: Ralph Padilla
4. Manufacturer: Hydra TMDL Systems Inc. Model(s): Bio Clean CPS 77851 Las Montanas Rd, Suite A Palm Desert, CA 92111
EL SEGUNDO BLVD.
REDONDO
CATCH BASIN
TOTAL = 211 CATCH BASINS
F:\PROJ\2021\210811\4 PRODUCTION AND DRAFT NI G C\ ONST DWGS\C VI LI E\ XHIBITS C\ E210811EX0001 D. WG DNS
SOL
SOL SOL SOLSOL
SOL SOL
SOL DNS DNS
SOL SOL SOL
SOL
SOLSOL
SOL SOL
SOL
SOL SOL SOL
16842 Von Karman Ave
Irvine, CA 92606 P 949.753.8111 F 949.753.0775
16842 Von Karman Avenue, Suite 150, Irvine, CA 92606
T 949.753.8111 210811
CannonCorp.us 1
December 5, 2023
Jun De Castro
Associate Engineer
City of Gardena
1717 West 162nd Street
Gardena, CA 90247 Sent via email: [email protected] SUBJECT: ADDITIONAL SERVICES AGREEMENT 01 – STORM DRAIN DEBRIS SCREEN FY 2020/2021 & 2021/2022, VARIOUS LOCATIONS (JN 998 & 999)
SCOPE AMENDMENT FOR ADDITIONAL CONSTRUCTION SUPPORT SERVICES Dear Mr. De Castro
Based on our discussions, this is a scope amendment proposal for additional construction support services. Our team is committed to the success of this project, and the following sections detail our project discussion, scope of services, and fees.
The fees quoted in this proposal are valid for 60 days from the date of this submittal and are based upon current California Prevailing Wages. Please contact me at [email protected] or 949-777-1580 with any questions regarding this proposal, or to further discuss project details.
Sincerely,
Gary Essex A. Solsona, PE, QSD
Public Works Manager
C 68420
MC/emd
16842 Von Karman Avenue, Suite 150, Irvine, CA 92606
T 949.753.8111 210811
CannonCorp.us 2
ADDITIONAL SERVICES AGREEMENT
Project Client: City of Gardena Date: December 5, 2023
Project Name: SD Debris Screen project (JN 998 & 999) Project Number: 210811 Scope of Additional Services
Task 6000 Construction Support Services
We will provide periodic construction observation services for the Storm Drain Debris Screen FY 2020/2021 & FY 2021/2022 project (JN 998 & 999) at various locations to verify materials incorporated into the work generally conform to the approved project plans, specifications, and material submittals. We have included 6 site visits to perform this observation work and will coordinate the timing of each visit with the contractor and City staff. We will note any material deficiencies and provide photographs as requested by the City.
Assumptions and Exclusions
Scope excludes inspection services and preparing daily reports Fee:
Task 6000 Construction Support Services
(Project Manager: 2 hrs; Asst. Resident Engineer: 48 hrs; Project Admin: 4 hrs) $ 8,784 T&M Not to Exceed Fee .......................................................................................... $ 8,784 Authorization:
In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, and the original signed proposal letter dated October 25, 2021, and any other necessary and applicable documents to be executed and effective as of the date and year first above written. Payment is due within 15 days of completion of work.
Any additions and/or corrections to this agreement will be addressed in a separate agreement.
City of Gardena Cannon
Allan Rigg, PE, AICP Larry Kraemer, PE
Director of Public Works Director, Public Infrastructure
Date Date November 30, 2023
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 18.A
Section: DEPARTMENTAL
ITEMS - TRANSPORTATION
Meeting Date: December 12,
2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Approve Microtransit Pilot Service Concept COUNCIL ACTION REQUIRED:
Staff Recommendation: Approve Pilot
RECOMMENDATION AND STAFF SUMMARY:
In 2017 GTrans hired Stantec Consulting Service, Inc. to conduct a comprehensive Line by Line Analysis of fixed route and Special Transit (Paratransit) Service. The purpose was to provide an in-depth study of GTrans’ system, evaluating the overall structure and delivery of transit services. The analysis considered the performance of the current transit network and provided an assessment of areas where GTrans could make improvements and efficiencies that would benefit the overall network and its customers. Stantec provided recommendations designed to be implemented in a phased approach, in an effort to improve the system and maintain a more cost effective, sustainable operation.
Out of this study came a series of phased recommendations, including the recommendation to consider software-as-a-service and Microtransit on-demand service for its Paratransit service, to provide a short distance transit option with greater flexibility and convenience for the rider.
The study also discussed the need for further evaluation of Line 4, and whether improvements and/or significant changes should be made to better serve our community. Recommendations for Line 4 included incorporating smaller vehicles to access residential areas and shopping plazas, and to target the senior population and major points of interest. Both of these recommendations can be accomplished through the deployment of a new Microtransit service, a flexible, demand-responsive transportation service that integrates technology enabled software for on-demand trip planning on smaller vehicles, similar to Uber and Lyft, in order to provide customers with greater accessibility and connectivity throughout the city.
After researching and soliciting a final bid, GTrans awarded a contract to RideCo for ondemand Microtransit software as approved by the City Council on June 27, 2023. This new software will allow GTrans to comingle the on-demand Microtransit service with its current Paratransit service and transform the current service using a fully automated scheduling and dispatching solution and providing additional features such as booking via website and smartphone applications.
GTrans proposed plan for the pilot is discussed in more detail in the attached Agenda Staff Report.
Therefore, GTrans Staff respectfully recommends that Council approves this 18-month pilot service.
FINANCIAL IMPACT/COST:
The additional costs, estimated at $638,492 were included in the FY24 operating budget previously approved by City Council. Subsequent years of the pilot will be included in the proposed budget for consideration. There is no impact to the General Fund.
ATTACHMENTS:
Approve Microtransit Pilot Staff Report 12_12_2023.pdf
Attachment - Booking Application Examples.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
City of Gardena
City Council Meeting
AGENDA TITLE:
Approve Microtransit Service Pilot Concept
RECOMMENDATION:
Staff respectfully recommends that Council approve proposal for GTrans’ 18-month Pilot for Microtransit Service Concept.
BACKGROUND:
In 2017 GTrans hired Stantec Consulting Service, Inc. to conduct a comprehensive Line by Line Analysis of fixed route and Special Transit (Paratransit) Service. The purpose was to provide an in-depth study of GTrans’ system, evaluating the overall structure and delivery of transit services.
The analysis considered the performance of the current transit network and provided an assessment of areas where GTrans could make improvements and efficiencies that would benefit the overall network and its customers. Stantec provided recommendations designed to be implemented in a phased approach, in an effort to improve the system and maintain a more cost effective, sustainable operation. Their work included outreach to the public, surveys, and on-board ride counts.
Out of this study came a series of phased recommendations, including the recommendation to consider software-as-a-service and Microtransit on-demand service for its Paratransit service, to provide a short distance transit option with greater flexibility and convenience for the rider. The study also discussed the need for further evaluation of Line 4, and whether improvements and/or significant changes should be made to better serve our community. Recommendations for Line 4 included incorporating smaller vehicles to access residential areas and shopping plazas, and to target the senior population and major points of interest. Both of these recommendations can be accomplished through the deployment of a new Microtransit service, a flexible, demandresponsive transportation service that integrates technology enabled software for on-demand trip planning on smaller vehicles, similar to Uber and Lyft, in order to provide customers with greater accessibility and connectivity throughout the city. This review and consideration included GTrans’ own trip counts and performance data.
After researching and soliciting a final bid, GTrans awarded a contract to RideCo for on-demand Microtransit software as approved by the City Council on June 27, 2023. This new software will allow GTrans to comingle the on-demand Microtransit service with its current Paratransit service and transform the current service using a fully automated scheduling and dispatching solution and providing additional features such as booking via website and smartphone applications.
AGENDA STAFF REPORT
Below is a summary of the current service, proposed service, and the next steps in implementing a Microtransit Pilot Service.
Current Paratransit Service
GTrans currently provides special curb-to-curb transportation services for eligible customers within the Gardena, Hawthorne, and adjacent unincorporated areas of Los Angeles County, including Alondra Park and Del Aire, using a fleet of 100% wheelchair-accessible vehicles.
Current service is provided by advanced reservation only, and eligible customers must call at least one day in advance (no same-day service). Below is a summary of the current Paratransit service.
Service Hours
• Monday – Friday: 7:00am-4:30pm
• Every other Saturday: 8:00am-2:00pm
Cost/Fares
• $0.75 each way
Eligibility Requirements
Residents within the city limits of Gardena and Hawthorne as well as unincorporated areas of Los Angeles County (Alondra Park and Del Aire) must fall within at least one of the following categories:
1. Must be ages 60 years or above and/or;
2. Certified as eligible under these rules;
3. Persons whose disability makes it impossible for them to travel to or from the nearest bus stop;
4. Any qualifying condition listed in the eligibility application.
GTrans adheres to the Los Angeles County Transit Operators Association (LACTOA) guidelines for passenger requirements to use paratransit services. Applicants are considered eligible if one of the following criteria applies to the applicant:
1. Medicare card
2. Valid California DMV placard receipt
3. Receive supplemental security income or Social Security disability insurance.
Residents of Gardena and Los Angeles County (Alondra Park and Del Aire) must register for the service by visiting the Gardena Senior Citizens Bureau. Residents of Hawthorne must register for service at the Hawthorne Memorial Center.
Current Service
Ridership
Year Passengers
FY19 24,634
FY20 17,215
FY21 5,968
FY22 6,838
FY23 10,393
Current Service Statistics
2019 2020 2021 2022 2023
Total Hours 9,600 7,706 9,937 4,289 5,890
Service Hours 8,982 7,009 3,500 3,729 5,142
Passengers 22,567 16,949 5,968 6,838 10,357
National Transit
Database (NTD)
Operating Costs
$ 896,849 $ 880,125 $ 596,416 $ 612,625 $ 639,008
Cost Per Service
Hour
$ 99.85 $ 125.57 $ 170.40 $ 164.29 $ 124.27
Cost Per Passenger $ 39.74 $ 51.93 $ 99.94 $ 89.59 $ 61.70 With the drastic reduction in riders due to the pandemic and high operating costs for the service, GTrans sees Microtransit as way to increase the ridership for the paratransit service as well as maintain/improve the service for our customers and other potential Paratransit-eligible residents in qualifying areas. In addition, there would be a benefit to combining the Microtransit service with both Paratransit and general public customers, increasing mobility in and around the City of Gardena.
Fixed Route – Line 4
As part of Stantec’s analysis of GTrans service and their recommendations to improve service and efficiencies, Line 4 was identified as a low performing and costly route. Prior to the pandemic, Line 4 operated on weekdays at approximately 45-minute frequencies. Line 4 served local destinations along Normandie Ave between 135th St and 182nd St, as well as school tripper service and the northern end of El Camino College at Crenshaw Blvd and Manhattan Beach Blvd. Line 4 received an average boarding of about 450 passengers per day and an average of 20 boardings per hour, pre-pandemic. Most trips throughout the day ranged around 14 total boardings, with a few peak-hour trips operating with high ridership around school start and dismissal times. By comparison, GTrans’ most productive route pre-pandemic, Line 2, had an average of 6,241 daily passengers, an average of 35 boardings per hour, and a peak load of 65 passengers on weekdays.
Since the pandemic began in 2020, service on Line 4 was temporarily suspended. This modified schedule continues to remain effective due to continuing manpower shortages being experienced nationwide across multiple transit agencies. GTrans has been increasing its recruiting efforts and reevaluating Line 4’s ridership trends to find ways to restore service given the current demand and available resources. Line 4 service accounts for only 3% of the systemwide ridership.
Although Line 4’s role was envisioned to a community circulator route that provides access to local destinations, this route’s popularity is limited by its service frequency, indirect routing, and lack of connections to neighboring cities and transit agencies. By providing on-demand mobility through a new Microtransit service, GTrans will be able to provide coverage solutions, and allow access to major points of interest, while elevating the passenger experience. GTrans will further study Line 4 to determine if, in fact, the mobility needs of the community are provided through this new, flexible Microtransit service.
Proposed Service Concept
The Microtransit Pilot Service branded “Flexi, Powered by GTrans”, will focus on the use of ondemand Microtransit software and service as an effective alternative transportation method in geographies served by underperforming Line 4 and Paratransit service. By implementing Flexi, GTrans envisions a new service that will enable an efficient, fully automated scheduling, dispatching and reservation system that would comingle with its current paratransit service, as well as provide an alternate to riders who used Line 4. All Flexi customers will be able to book a reservation via the website, smart phone application or by calling GTrans customer service.
An added benefit to using the automatic dispatching software is that GTrans will be able to offer same day booking for both On-Demand and Paratransit passengers. We often have customers calling for same day services, and we cannot currently accommodate them. By utilizing this new system, we will be able to accommodate those same day requests and in a timely manner.
GTrans anticipates launching this service with a fleet of five Paratransit vehicles, some of which will be newly purchased. These new vehicles will replace already existing vehicles in our fleet that have far surpassed the end of their useful life of eight years. All vehicles will be ADA accessible and will be equipped to facilitate the use of TAP and cash payments.
Service Details
Between April and July of 2018, as part of the Stantec analysis of our services, GTrans held several community meetings to meet with current riders and get their feedback and opinion, this included our current Paratransit riders. In addition to these meetings, Stantec performed onboard surveys with our customers. The results of these conversations and surveys were that there was 95 percent overall satisfaction with the service. When asked about ways to improve the service, the two factors mentioned were wanting longer service hours and more service into Torrance.
As a result of this feedback, Flexi will be operating a total of 106 more hours a month than our current Paratransit service, the new service hours and fares are listed below.
Service Hours
Type of Service Days of Service Hours of Service
On-Demand (Within Gardena Only) Monday – Friday 7:00 AM – 9:00 PM Paratransit (Hawthorne/LA County) Monday – Friday 7:00 AM – 5:00 PM Gardena (Paratransit and On-Demand) /
Hawthorne / LA County (Del Aire &
Alondra Park)
Saturday 10:00 AM – 5:00 PM
Sunday and Holidays No Service No Service
Fares
Type of Service Fare One-Way
On-Demand $2.00
Paratransit $0.75
In terms of our service area, the existing Paratransit service does travel outside the service area to a limited number of satellite locations on specific days. During the pandemic, GTrans eliminated or reduced frequency traveled to some of these locations due to a lack of drivers or customer demand. As we designed the Flexi service, we also received feedback from customers that there was a need to visit Torrance satellite locations more frequently, including the Del Amo Mall. This will be accomplished by providing service to the Del Amo mall on Tuesdays and Thursdays, as well as adding a Torrance location to our every Saturday service. Flexi service for on-demand, non-paratransit customers will be limited to locations within the City of Gardena.
Flexi Service Characteristics
Flexi On-Demand
Within the City of Gardena city limits only
Pick up and drop off locations will be at
existing bus stops and virtual stops within
Gardena:
• Specific locations are still under
consideration.
• Stops will include businesses, key City
locations and certain bus stops
Paratransit
Curb to Curb service
Service will include any locations within the
cities of Gardena, Hawthorne and
unincorporated Los Angeles County areas of
Del Aire and Alondra Park
Service will include satellite locations on
certain days
Goals and Metrics
The primary goals for the new service are to provide a safe, reliable more cost-effective service for our current Paratransit users as well as better community access for residents and visitors to the City of Gardena, including those customers who used GTrans Line 4. This includes accommodating both scheduled and spontaneous passenger boarding in lower demand areas.
In an effort to streamline how we schedule and dispatch rides we will integrate on-demand trip planning and technology into GTrans service delivery.
To alleviate cost and help reduce the amount of vehicles on the roads we hope to replace shortdistanced, local, single-occupancy vehicle trips with alternative transit or shared vehicle options for riders.
We are also looking to provide an updated and efficient paratransit service for our senior and disabled community.
Service Metrics for Evaluation
The pilot will be conducted over 18 months. After a year of data, GTrans will evaluate the effectiveness of the new service, using several transit industry benchmarks. These metrics include the efficiency of the service and the effectiveness and quality of service we are providing. Below are some examples of how we will track those areas:
1. Service Efficiency
a. Percent of Total Shared Rides
b. Vehicle Cost per Hour
c. Ridership – Hourly, Daily, Monthly
2. Service Effectiveness
a. Overall Passengers per Vehicle Hour (PVH)
b. Total Completed Rides
3. Service Quality
a. Average Ride Rating
Flexi Satellite Locations
Days Area Location
Mon Redondo Beach South Bay Galleria
Mon/Wed/Fri Inglewood Centinela Hospital
Centinela Freeman Medical Center
Inglewood Civic Area
Inglewood Social Security Office
Tue/Thurs Torrance/South Bay Little Company of Mary
Torrance Memorial
Torrance Social Security Office
UCLA/Harbor General Hospital
Torrance Promenade
Saturday Torrance Torrance Promenade
Outreach
The introduction of any new service constitutes a change for our customers, which can be a challenge. Especially for our Paratransit passengers, we understand that adapting to new features, vehicles and drivers can be difficult to navigate. In anticipation of this, we have developed a comprehensive plan to not only announce the service to the general public, but also to contact our current Paratransit users and the Senior population of Gardena to make sure they understand these changes.
GTrans engaged Arellano and Associates to lead our outreach efforts to make this transition as smooth as possible. Outreach meetings will include an introduction to the service, information on how to create profiles in the new system, introduction to the new vehicles, and general questions and answers. To make the transition easier, we intend to deploy the service first to only the Paratransit customers before we introduce the general public, providing ample time and assistance to our customers who may need some additional help.
Meetings with our Paratransit riders and Paratransit eligible members of the community are already underway and detailed below. Once the service is introduced to our Flexi Paratransit customers, we will deploy our marketing and outreach campaign for the Flexi On-Demand customers as well. These meetings were designed to both provide information and education to both existing customers and non-customers. For existing customers, GTrans provides transportation to and from the meetings. To date we have held four meetings with our Paratransit customers and senior population, with another eight meetings planned before launch. Future meetings will include locations in Hawthorne, as well additional meetings at Gardena’s Rowley Park and Nakaoka Center, etc.
• November 28th customer meeting at Nakaoka Community Center • December 4th meeting with the seniors of the Second Time Around Senior Club at Rowley Park.
• December 4th customer meeting at Nakaoka Community Center. • December 5th Senior Lunch at Nakaoka, including customers and non-customers.
During these meetings we heard that many customers were concerned that they would no longer be able to call to reserve their ride, but we assured them that this option will not be eliminated.
There was also concern over having to share a ride with the general public, and we assured them that all of the same safety precautions our operators take on our fixed route service would be in effect for Flexi service. We heard that customers are looking forward to the added service hours and same day booking options. We will continue to meet with the senior populations to ease any worries on how to utilize the new Flexi service.
In terms of outreach for the on-demand customers, the plan includes additional community meetings that partner with the City’s established Neighborhood Watch meetings and take advantage of the many City events in which GTrans already participates. The campaign will also include, print and digital advertising, advertising on social media, collateral on the (Take-Ones and Car Cards), meetings and outreach to local partners and businesses, on our website, and through two videos developed by our software vendor, RideCo.
Next Steps
1. Work with the City of Hawthorne and LA County to renegotiate service contracts to reflect the new service parameters.
2. Receive our first two new vehicles and will outfit them with the new Flexi livery.
3. Hire new Flexi Dispatcher and new Flexi Operator positions to cover extended service hours.
4. Conduct training (software and operational) with new Flexi team beginning in February 2024.
5. Deploy a partial launch of Flexi with our Paratransit customers in late February.
6. Deploy full launch of service to all parties at the end of April 2024.
7. Evaluate the success of service following 12 months of the 18-month pilot.
8. Provide results to Council in the Spring of 2025 to determine the future of the service.
Service and Cost Comparison
The pilot period for the Flexi Microtranist service is 18 months. Flexi service will nearly triple the service hours provided under the current Paratransit service, as it will now be available for customers with a greater daily service span and on Saturdays. With the additional service hours provided, an increase in cost of $638,492 is estimated, or 67 percent. Despite the increased cost, the combining of both Paratransit and On-Demand trips results in a lower estimated cost per passenger, from $61.70 to $52.50, or roughly 18 percent. A comparison of the existing and proposed service is shown below.
Cost Comparison – Over 18 Months
Current Paratransit
Service
Flexi Powered by GTrans*
Total Cost $958,512 $1,597,004
Service Hours 7,713 20,436
Cost Per Service Hour $124.27 $78.14
Passengers 15,536 30,420
Cost Per Passenger $61.70 $52.50
Paratransit Service Comparison
Current Paratransit
Service
Flexi Powered by GTrans*
Fare $0.75 $0.75 for Paratransit and $2.00 for
General.
Citizens Eligible 60+ and disabled individuals 60+, disabled individuals and anyone traveling within Gardena city limits.
Reservation Timing 24 hours in advance Same day bookings available *Flexi performance numbers are estimates based on educated predictions during the 18-month pilot period.
IN CONCLUSION,
Flexi service will provide solutions for two areas of operations that have had high operating costs and low performance for GTrans. We also believe that this new service will be beneficial to our current Paratransit customers as it will provide more hours of service and the opportunity for same day bookings, providing more options for events, outings, and appointments. Our goal is to provide our customers of Paratransit, those who utilize Line 4, as well as new customers, with a convenient, safe and fast way to travel within our City. This service may not only increase our ridership but also increase the ways citizens access our City and its many businesses and activities.
Staff respectfully recommends that Council approves 18-month Microtransit Service Pilot Concept Submitted by: Ernie Crespo, Director of Transportation Date: December 6, 2023 Attachment
December 12, 2023 Gardena City Council
Examples of RideCo Booking Application
December 12, 2023 Gardena City Council
December 12, 2023 Gardena City Council
December 12, 2023 Gardena City Council
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 18.B
Section: DEPARTMENTAL
ITEMS - TRANSPORTATION
Meeting Date: December 12,
2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Approve Purchase of Two Electric Microtransit Vans for a Total of $301,904 and a Program Total of $332,094
COUNCIL ACTION REQUIRED:
Staff Recommendation: Approve Purchase
RECOMMENDATION AND STAFF SUMMARY:
In preparation for GTrans' new On-Demand, Microtransit service, GTrans wishes to purchase new, ADA accessible vans that will replace aging minivan vehicles in the fleet. To operate this service, GTrans intends to replace four of its existing vans with new vehicles. In July of 2023, Council approved the purchase of two Braun Ability ProMaster 3500 gasoline vans, which are scheduled to arrive by the end of the year. GTrans is now ready to purchase two (2) batteryelectric vans, in keeping with GTrans desire to eventually transition to a fully electric fleet.
Staff brought several types of these vehicles on-site to allow GTrans' operations, maintenance and administrative staff an opportunity to sit in the seats, inspect the engine, and test wheelchair accessibility and access, etc. Ultimately, staff settled on two types of vehicles: the Braun Ability ProMaster 3500 gasoline van, and the Ford E-Transit Electric passenger van.
The E-Transit vans are now available for purchase.
GTrans will purchase two, Class Z1- Ford E-Transit Gamechanger vans. The E-Transit Gamechanger van is a modified Ford OEM chassis with an electric motor and rear wheel drive. The vehicle has a 68 kWh battery pack under the floor, can seat between six and eight passengers and allows up to two wheelchair positions, depending on the seating configuration. These vehicles provide more seating and space than the current minivans now used in GTrans' Special Transit service. The purchase will include installation of a ninecamera, on-board surveillance system, which will be connected with GTrans' current system on the rest of the fleet of buses, vans and trolleys. Among many of the new features, the vehicles will include backup cameras and a Seat Link system. Once purchased, GTrans will arrange for the installation of a new livery and GTrans-specific signage and decals.
GTrans is a member of the California Association for Coordinated Transportation (CALACT) and thus able to participate under an assignment clause with options authorized by CALACT/Morongo Basin Transit Authority (MBTA) under their joint procurement for Accessible Transit/Paratransit Vehicles Contract No. 20-01 Class Z from Creative Bus Sales (d.b.a.
Model1). For two vehicles and associated equipment, the cost is $301,904 inclusive of sales tax and fees. GTrans also wishes to include a 10 percent contingency, or $30,190, to account for any unforeseen changes, only to be approved in advance by GTrans staff.
Therefore, staff respectfully recommends that Council authorize the purchase of two vehicles from Creative Bus Sales (d.b.a. Model1) for the cost of $301,904, and a program total of $332,094 which includes a 10 percent contingency.
FINANCIAL IMPACT/COST:
GTrans has local capital funds available and designated for the purchase of these vehicles, and included in FY24 capital budget previously approved by the City Council. There is no impact to the General Fund.
ATTACHMENTS:
Model1 Quote - Class Z Electric Vans (CalACT Quote - GTrans).pdf CALACT Letter of Assignment 20-01.pdf
ETransit Gamechanger Demo Photos 12_12_2023.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
Vehicle Type: Date:
Contact: Type of Lift:
Agency: Seat Material Level:
Address: Seat Color:
City, State, Zip: Floor Color :
Phone: Salesperson:
E-Mail: Salesperson Email:
NOTE:
Quantity: Price Ext. Price ADA
1 $99,092.00 $99,092.00 $9,800.00
1 2 - Modular Track Floor System Std Std
1 27 - Delivery Zone 1 800.00 800.00 800.00
8 59 - Freedman Seat Link System (per seat) battery version 540.00 4,320.00 4,320.00 1 77 - Front passenger seat delete+ add equipment tower 1,800.00 1,800.00 1,800.00 1 9,500.00 9,500.00 9,500.00
.
1 17,563.00 17,563.00
2 747.00 1,494.00
1 750.00 750.00
1 650.00 650.00
100 5.00 500.00
1 800.00 800.00
.
NOTE: Class V - Base Price $99,092.00
Published Options $16,420.00
Non-Published Options $21,757.00
Total $137,269.00 $26,220.00
. The Non-Taxable Amount is the ADA Equipment in the Base and Added as Options Doc Prep Fee $85.00 . The Taxable Amount Includes the Mobility Rebate of $1,000.00 For Ford Chassis Non-Taxable $26,220.00 . 601 Taxable Amount $112,134.00
. Tax Total $11,493.74 10.250%
. Sub-Total $148,847.74
. CalACT Fee $2,059.04
. DMV E-File Fee: $33.00
. DMV Fee $0.00 (Estimated)
. 0 Tire Fee $12.25
. Local Delivery $0.00
Total $150,952.02
Number of Units 2
Final Total $301,904.04
Modification of Co-Pilot Area to accommodate DVR
Dana Pynn
CalACT MBTA RFP #20-01 - Class Z - Quote Sheet (Rev 2023) Class Z1 - Z-1 E-Transit 12/1/2023
Jon Fink - 909-241-0424
L Track covering installed (except in WC area) - Per foot Add additional Stanchion by entry door to accommodate fare collection Luminator Camera System per quote
Additional Single Seat
Level 4
13999 S Western Ave. Black
Gardena, CA 90249 Grey Altro Floor
City of Gardena G-Trans
[email protected]
PER THE PURCHASING COOPERATIVE, PRICING SUBJECT TO CHANGE DUE TO PPI (PRODUCER PRICE INDEX) ESCALATION AND/OR MANUFACTURER PRICE INCREASES.
PLEASE CONTACT YOUR SALES REPRESENTATIVE TO CONFIRM QUOTED PRICING IS STILL VALID PRIOR TO ISSUANCE OF PURCHASE ORDER.
Add Qstraint Walker Storage - Location TBD
Purchasing of vehicles requires a CALACT membership, letter of assignment, and payment of procurement fee. If you have any questions, please contact CALACT direct at 916-920-8018
310-965-8811
[email protected]
Class Z1 - Z-1 E-Transit (Basic) 109" Hiroof EL W3X 148" WB 6+copilot, driver and WC 84 - WC Lift installed behind curbside rear axle
PER THE PURCHASING COOPERATIVE, PRICING SUBJECT TO CHANGE DUE TO PPI (PRODUCER PRICE INDEX) ESCALATION AND/OR MANUFACTURER PRICE INCREASES. PLEASE CONTACT
YOUR SALES REPRESENTATIVE TO CONFIRM QUOTED PRICING IS STILL VALID PRIOR TO ISSUANCE Non-Published Options
.
Description
Braun Side Rear
Class V 1 OF 1 12/5/2023
Bill To: Ship To:
Fax / Email:
Line Qty
1 1
2 1
3 1
4 1
5 1
6 1
7 1
8 1
9 1
10 2
11 1
12 4
13 1
14 2
15 2
16 2
17 3
18 2
19 1
20 1
21 1
CABLE, MIC, SINGLE, RR-HD, 20'
Cable, Audio Splitter Adapter, RR-HD, 8"
Cable, Patch, Cat6, Molded, Brown, 15'
Cable, Patch, Cat6, Molded, Red, 20'
Cable, Patch, Cat6, Molded, Green, 35'
Microphone, ETS, RR-HDM2i Surface Mount Omni-Directional Microphone, No Cable Supplied CABLE, MIC, SINGLE, RR-HD, 30'
RoadRunner HD Removable Hard Disk Drive, 6TB
Antenna, WiFi/WiFi/GPS, 15Ft
Cable, Power and Heater, RR-HD, 15A Fuse, #10 Terminal, 7' Cable, Alarm Inputs, 12, RR-HD, 7ft
Switch, Momentary, Red/Green LED, Stainless, IP67
Cable, Driver Event Switch Extension, HD, 15'
Cable, Patch, Cat6, Molded, Yellow, 25'
RoadRunner HD Camera, Forward Facing Dome w/ Mount, Black, 3.3 mm, FoV: 101° (H), 55° (V) RoadRunner HD Camera - 360 Degree, with IR Illumination and Audio Recording RoadRunner HD Camera, Vandal Resistant, Dome w/ IR Illumination & Audio Recording, 2.8 mm, FoV:
112° (H), 61° (V)
RoadRunner HD Camera, Vandal Resistant, Wedge w/ IR Illumination, 3.3 mm, FoV: 101° (H), 55° (V), Heater
RoadRunner HD Camera, Tapered Dome, Ext, HD, 137x75 FoV Cable, Patch, Cat6, Molded, Black, 10'
009-0258-035
035-0030-002
009-0138-030
009-0138-020
009-0139-001
Microphone
RR-HDCW1IR100
RR-HDCD135
009-0258-010
009-0258-015
009-0258-020
Video Cables
009-0144-015
009-0258-025
RR-HDCDF100
RR-HDC360IRA
RR-HDCDIRA115
Cameras
RR-HDD6
RR-A2WGPS-15
009-0170-007
009-0450-007
007-0016-001
RR-HDR4K12W RoadRunner 4K Resolution 12 Camera Mobile Recorder, RsM™ Software, Power Cable, Accelerometer, Event Switch, Heater, with Embedded WiFi/GPS Module (Removable Storage Drive City of Gardena, dba: GTrans
Jon Fink
Model Description
1700 W 162nd St Gardena, California 90247-3732 United
States
[email protected]
Camera Surveillance System
Recorder
Luminator Technology Group
Tel: 972-424-6511
www.luminator.com
22 1
23 1
24 1
mSET Software Vehicle Licenses
Spare Parts
mSET Software, Health Single-Vehicle License
mSET Software, SmartClip Single-Vehicle License
RoadRunner 4K Resolution 12 Camera Mobile Recorder, RsM™ Software, Power Cable, Accelerometer, Event Switch, Heater, with Embedded WiFi/GPS Module (Removable Storage Drive mSET-H-L
mSET-SC-L
RR-HDR4K12W
Luminator Technology Group
Tel: 972-424-6511
www.luminator.com
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4632 Duckhorn Drive • Sacramento, CA 95834 • Phone (916) 920-8018 • Fax (916) 920-8021 12/4/2023
Rachel Yoo
13999 S Western Avenue
Gardena, CA 90249
Dear Rachel:
The CALACT-MBTA Purchasing Cooperative is pleased to make an assignment as detailed in the Assignment to Purchase Agreement.
Additional information is available on the CALACT website at www.calact.org/purchasingco-op that documents the procurement process used by the Cooperative to solicit and award Contract No. 20-01. Prior to acceptance of the vehicles you order, a Post-Delivery Audit must be conducted by your agency if you are using Federal Transit Administration funding to purchase the vehicle.
Thank you for purchasing your vehicles through the Cooperative. Please don't hesitate to contact me if you have any questions at 916-920-8018 or email [email protected].
Sincerely,
Daniel Mundy
Deputy Executive Director
CALACT
Assignment to Purchase Agreement
Assignment #20-01-0950
The CALACT-MBTA Purchasing Cooperative, “Assignor”, hereby assigns to Gardena, City of, “Assignee”, 2 options to purchase Transit Vehicles (“Vehicles”) from the Joint Procurement Cooperative at a price and under the terms and conditions contained in Assignor’s Contract No 20-01 with the Contractors awarded to on the Procurement. Only those vehicles and optional features may be purchased using the Solicitation and the purchase may only be from a Seller listed on the Schedule. Specifically, the Assignment shall have the right to purchase:
Quantity and Type of Vehicle(s):
(2) Mobility Trans Class Z-1
Total # of Vehicles: 2
Such ability to purchase commenced, per terms of Contract, on 12/4/2023, and may be exercised at any time on or before 11/4/2024. Assignee must communicate any changes in the order in particular cancellation to the Cooperative as soon as possible.
With respect to the Vehicles assigned hereunder and this Assignment, Assignee agrees to perform all covenants, conditions and obligations required of Assignor under said Contract and agrees to defend, indemnify and hold Assignor harmless from any liability or obligation under said Contract. Assignee further agrees to hold Assignor harmless from any deficiency or defect in the legality or enforcement of the terms of said Contract or option to purchase thereunder. Assignee agrees and understands that Assignor is not acting as a broker or agent in this transaction and is not representing Seller or Assignee, but rather is acting as a principal in assigning its interest in the above-referenced assignment to purchase the Vehicles under the Contract to Assignee.
Please be advised that assignment of said vehicles does not constitute a recommendation or endorsement of this product by the Cooperative. The Assignee is responsible for its choice of vehicle product and options selected. Assignee is responsible for vehicle inspection, acceptance and enforcement of any contract provisions. While PreAward verifications of Buy America, FMVSS and Purchaser’s Requirements have been accomplished, Assignee is responsible for Post Award due diligence in this regard.
Purchasing agencies are responsible for and are to exercise due diligence in evaluating the suitability of these vehicles for their operating environment and are responsible for determining their eligibility for funding. In particular, the Cooperative urges you to review the Altoona test report for the vehicle you are purchasing.
Supporting documents for your records may be downloaded from our website at www.calact.org for any reviews or audits your agency will be subject to. Please contact CALACT staff for any assistance you may need at 916-920-8018.
Assignee hereby unconditionally releases and covenants not to sue Assignor upon any claims, liabilities, damages, obligations or judgments whatsoever, in law or in equity, whether known or unknown, or claimed, which they or either of them have or claim to have or which they or either of them may have or claim to have in the future against Assignor, with respect to the Vehicles or any rights whatsoever assigned hereunder.
Daniel Mundy
Deputy Executive Director
CALACT
"Assignor"
December 12, 2023 Gardena City Council Page 1 of 2
Approve Purchase of
Two Electric Microtransit
Vans for a Total of
$301,904 and a Program
Total of $332,094
December 12, 2023 Gardena City Council Page 2 of 2