buildings but also by a lack of maintenance and non -compliance with current building code standards.
The extensiveness of the work required , the requirement of having to pay state prevailing wage rates, and along with today’s construction costs , have increased both the project sco pe and costs beyond what was initially anticipated. The initially approved grant amounts are not large enough to be attractive to applicants and insufficient to make a noticeable impact to a business’ façade.
Staff and the consultant ha ve had various discussions and cond ucted further research on other programs. Three (3) options for the Council to consider for the pilot program are as follows:
• Option 1: Delay the program to an indefini te time to see if construction costs possibly experience a decline in the near future. Historically construction costs don’t usually decline.
• Option 2: Maintain and continue seeking applicants with the existing program - With the applicant’s match, the total project budget could reach up to $80,000 ($40,000 City and $40,000 Applicant) . Although this grant amount w ould enable the City to support approximately 5 -8 businesses with a $250 ,000 budget, g iven the current con struction costs, the impact on each façade would be limited to painting, some signage improvements, and possibly minor lighting.
• Option 3: Enhance each grant funding to $60,000 and allowing a matching grant of an additional amount up to $60,000. The addi tional amount would require the applicant's dollar-for-dollar match . However, with the applicant ’s matc h, the total project budget could reach up to $ 180,000 ($120,000 City and $60,000 Applicant) . While the revised grant amount wou ld position us more competitively compared to neighboring cities' programs and obtain a noticeable façade improvement to a building, it's important to note that this adjustment would limit the number of projects funded . It is estimated that two comprehensive projects could be completed with a $250,000 budget.
CONCLUSION:
Staff respectfully recommends that Council review the three (3) options and provide direction to staff.
FISCAL IMPACT:
None
ATTACHMENTS:
1. Program Guideline June 2023
Greg S. Tsujiuchi
Date: 1/23/2024 Submitted by: ___________________________________
CITY OF GARDENA
COMMERCIAL FAÇADE
IMPROVEMENT PROGRAM
PROGRAM GUIDELINES
June 2023 City of Gardena
Commercial Facade Improvement
Program Guidelines
CITY OF GARDENA
Commercial Façade Improvement Program Guidelines
Table of Contents
I. OVERVIEW OF PROGRAM
A. Purpose, Goal, and Objective of Program .................................................................. I-1 B. Source of Funds .......................................................................................................... I-1 C. Types of Assistance Available ..................................................................................... I-2
II. APPLICANT ELIGIBILITY REQUIREMENTS
A. Property Ownership .................................................................................................. II-1 B. Utilization .................................................................................................................. II-2 C. Program Exclusions ................................................................................................... II-2
III. PROPERTY ELIGIBILITY REQUIREMENTS
A. Target Area Eligible under the Program ................................................................... III-1 B. Minimum Property Rehabilitation Standards .......................................................... III-1 C. Eligible Structures .................................................................................................... III-1 D. Rehabilitation Priority Repairs .................................................................................. III-2 E. Uses Not Eligible ....................................................................................................... III-2 F. Permit and Financing Fees ........................................................................................ III-3
IV. PROGRAM PROCEDURES
A. Application Intake and Eligibility Determination .....................................................IV-1 B. Procurement and Contractor Selection ...................................................................IV-4 C. Pre-Construction Meeting ..................................................................................... IV-10 D. Start of Construction ............................................................................................. IV-10 E. Contractor Payments ............................................................................................ IV-11 F. Applicant Complaint Resolution Process .............................................................. IV-11 G. Applicant Responsibilities ..................................................................................... IV-11
V. MISCELLANEOUS PROGRAMMATIC REQUIREMENTS
A. Bonus, Commission or Fee ........................................................................................V-1 B. Conflict of Interest .....................................................................................................V-1 C. Disclosure of Information ..........................................................................................V-1 D. Equal Opportunity Policy ...........................................................................................V-2 E. Fire and Flood Insurance Requirements ....................................................................V-2 F. Historic Preservation ..................................................................................................V-2 G. Environmental Review ...............................................................................................V-2 H. Substitute of Contractor ............................................................................................V-3 I. Davis-Bacon Requirements ........................................................................................V-4 J. DIR Requirements ......................................................................................................V-4 K. Re-Application Requirements ....................................................................................V-4
VI. AMENDMENTS
A. Amendments .............................................................................................................VI-1
June 2023 City of Gardena
Commercial Façade Improvement
Program Guidelines
SECTION I - OVERVIEW OF PROGRAM
A. Purpose, Goal and Objective of Program
The purpose of the Commercial Façade Improvement Program (“Program”) is to provide financial assistance to property and business owners with the renovation of commercial buildings and structures along Rosecrans Avenue between Vermont Avenue and Crenshaw Boulevard (“Target Areas”).
The goal of this pro gram is to facilitate commercial revitalization ; stimulate private investment; upgrade the physical image of the City; and generate shopping, tourism, and a pleasant walking environment by improving the visual aesthetics of the Target Areas with enhancements in design, color schemes and building facades through the use of the City of Gardena (“City”) Funds.
The program objective is to provide financial assistance to property owners to make listed facade improvements and correct certain code violations to commercial buildings and to revitalize the City's commercial building stock.
B. Source of Funds and Relationship with Grantor
The source of funds for this program is the City through General Funds and other funding as available. As a disbursing agent for these funds, the City will provide administrative services for t he Program activities. As s uch, the City staff with the assistance of a Program Consultant, will be marketing the Program by utilizing the City website, social media, and City’s seasona l; brochure . Flyers and information al pamph lets wi ll be distr ibuted to potential program applicants. Additionally, a Program Consultant will be processing and packaging all improvement grants for the Program, performing on -site inspections, and acting as a qual ity control agent relative to Program activity. The City has established policies and procedures to conform with Federal, State, and local rules and regulations.
C. Types of Assistance Available
Assistance shall be available to eligible property owners, within the eligible areas, in the form of a grant. The City’s staff w ill review each application t o assure that the Improvement work proposed will accomplish t he goals set by the C ity. All grants will require majority approval by the City staff to obtain assistance.
Grant assistance shall be available to eligible commercial property and/or business owners who meet the requirements of Section II and III. Grants shall be provided as follows:
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Commercial Facade Improvement
Program Guidelines
If the City provides all the project funding wi thout a match from the applicant, the maximum grant shall be up to $25,000. However, applicants are encouraged to match City funds and therefore the maximum gr ant shall be increased to $ 40,000 if the applicant matches the City’s grant amount.
• Grant – This grant provides the amount up to Twenty-Five Thousand dollars ($25,000) for commercial building façade improvements with no match requirement. Projects must be completed within 6 months of Building Permit issuance.
• Matching Grant – This grant will provide a matching grant of up to a maximum of Forty Thousand dollars ($40,000). The total cost of the improvement work must be more than Twenty-Five Thousand dolla rs ($25,000). Receipt of a matching grant requires the approved applicant to contribute a minimum of half of the total cost of the façade improvement costs. Projects must be completed within 9 months of Building Permit issuance.
Additional grant funds may be awarded on a case-by-case basis, if needed to comply with required compliance (i.e., ADA requirements) and approved by the Director of Community Development.
Program funds may also be used to pay for architectural services, City planning entitlement processing, and building plan check and permit fees associated with the Improvement work proposed under the Program. If the applicant withdraws their application for assistance or fails to implement the Improvement within 90 days after funds are used for payment of architectural services, and/or City app lication fees , the applicant shall be requir ed to reimburse the City for all funds paid to the architect and/or City.
SECTION II - APPLICANT ELIGIBILITY REQUIREMENTS
A. Property Ownership
The applicant(s) must be either the current commercial property owner(s) or the current business owner(s) (tenant) to be eligible for Program assistance. Individuals, partnerships, corporations, nonprofit corporations and other legal entities may apply for assistance. The existing grant deed must list all current owners of the property. Property owner(s) shall be construed to be any person(s) or legal entity that holds title to the subject property. In the case of multiple ownership, the signature of each titleholder is required on all appropriate documents. The City will verify property owners hip and require all persons currently on
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Program Guidelines
title to give written consent to all work proposed to be performed on the property prior to initiating such work.
If both the property owner and business owner (te nant) apply for participation in the Commercial Façade Improvement Program, the owner of the property will have priority over the business owner.
B. Utilization
As a result of participating in this Improvement program, it must be adequately demonstrated that the subject property will continue to be utiliz ed for commercial purposes as provided by the City's adopted Land Use Element and Zoning Ordinance.
C. Program Exclusions
The following businesses are not eligible to receive Program assistance: residential rental buildings (apartments), unless connected to mixed use building, home-based businesses, structures not facing the public right-of-way, and banks.
SECTION III - PROPERTY ELIGIBILITY REQUIREMENTS
A. Eligible Area under the Program
To be eligible for the Program, the property to be rehabilitated must be located within the City limits of the City of Gardena.
B. Minimum Property Improvement Standards
All work performed under the provisions of this Program shall meet all applicable standards contained in the City's adopted zoning ordinance, local building and safety codes, and the Uniform Building Code and such other codes as designated by the Planning Department and Building and Safety Department. The City’s Municipal and Zoning Ordinance can be viewed on the City’s web site at https://www.codepublishing.com/CA/Gardena/.
C. Eligible Structures
Buildings or structures eligible for Improvement under this Program must be commercially zoned and developed for u ses permitt ed by the local regulations. Non -conforming commercial buildings and uses may be assisted if the City finds that such assistance will be in the public's interest and consistent with local regulations and ordinances.
June 2023 City of Gardena
Commercial Facade Improvement
Program Guidelines
To be eligible for the Program assistance, the property to be rehabilitated must be located in Gardena and meet the following requirements:
• Commercial building must be dilapidated or blighted
• Storefront must be visible from the street
D. Improvement Priority Repair
The funds may be used for the improvement of the exterior of the commercial building and soft cost s directly asso ciated with the exterior Improvement. Eligible improve ment elements may include, but are not limited to:
• exterior refinishing
• signage
• awnings
• windows
• doors
• lighting
• paint
• decorative improvements
• landscaping
• Outdoor Security Cameras/Devices
• The eligibilit y of other i mprovements will be examined by the Director of Community Development on a case-by-case basis.
Program assistance may, at the discretion of the City, be used for Building Code violations and American with Disabilities Act (ADA) compliance requirements as identified by the City.
ADA compliance must be met prior to project completion.
All improvements must be physically attached to the property and permanent in nature.
City staff will recommend specific improve ments based on site a nalysis or arc hitectural design recommendations. Applicants must incorporate two or more eligible improvement elements. Only improvements made to the street-facing portion of the building are eligible.
Additionally, to participate in the Program, all non-permitted signage on the property to be rehabilitated, whether on the building or a pole/free standing sign, must be brought up to compliance with the City’s Municipal Code and maintained in conformance with the Sign Ordinance of the City.
E. Uses Not Eligible
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Program Guidelines
Funds may not be used for improvements that are not permanent or mounted or affixed to the building or the sidewalk. Ineligible uses include but are not limited to:
• Vinyl letter signage (windows)
• Portable signs, such as sandwich board or A -frame signs; signs not mo unted or attached to storefronts
• Flags or banners
• Benches and trash receptacles
• Tables, chairs, or umbrellas
• Murals
• The ineligibility of other improvements will be examined by the Director of Community Development on a case-by-case basis.
F. Permit and Entitlement Fees
In addition to the eligible direct construction costs, grant funds may be used to pay Building Department plan check and building permit fees; Planning entitlement fees; and any other fee(s) determined by the City to be necessary and directly associated with the commercial Improvement work being performed under this program (see Section I).
SECTION IV – PROGRAM PROCEDURES
A. Applicant Intake and Eligibility Determination
1. Application. Property owners and business owners may apply for prog ram assistance by downloading an application form available online at www.cityofgardena.org or completin g an application av ailable at City Hall and submitting such materials to the City of Gardena’s Community Deve lopment Department. Applications will be reviewed in the order in which they are received.
The City will maintain a waiting list for all prospective participants.
2. Verification and Eligibility Determination . The City shall verify all infor mation as necessary. Applicants will be notified in writing regarding eligibility status.
3. Improvement Feasibility Determination. Once an applicant has been determined to meet eligibility requirements, an initial inspection of the property will be made by the City to determine the extent of any code violations as well as any health and safety issues that need to be corrected pursuant to the provisions of this assistance program.
4. Processing. As a goal, processing time from the date the City determines that the
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Commercial Facade Improvement
Program Guidelines
applicant is eligible for assistance under the Program until a grant is approved or denied shall be ninety (90) days.
5. Approval and Notifications. Applications shall be reviewed by the City staff to ensure that the information provided is complet e and accurate . Once the applicant’s application has been deemed complete, the City staff will meet with the applicant to determine the Improvement work that is proposed for the building.
The determination will include the site improvements that will be required by the applicant as part of the grant acceptance requirements.
In order to obtain a grant , applicants must meet all property and eligibility guidelines in effect at the time of approval. Applicants will be provided with written notification of approval or denial. The applicant will be required to enter into a Participation Agreement with the City and a separate Construction Agreement with the contractor performing the work.
6. Grant Agreement: The Commercial Façade Improvement Grant Agreement is an agreement between the City and the Property Owner that links the grant documents to the completion of the Façade Improvement Project by the Owner.
It is a contract between the City and the applicant setting forth the terms and conditions of the grant of Program funds, specifically:
• Source of funding.
• Applicable funding source requirements.
• Conditions of program eligibility.
• Amount granted.
• Basic use of the funds.
Property owner and/or business owner must be aware that Program funds will not be committed or approve d by the Cit y until the designated Program representative signs the Grant Agreement.
7. Owners Indemnity: To the furthest ex tent allowed by law, Property Owner shall indemnify, hold harmless and defend City and each o f its officers, officia ls, employees, agents, consultants and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, deat h at any time and propert y damage) incurred by City, Property Owner or any other person, and from any and all claims, demands and actions in law or equity (including attorney's fees and litigation expenses), arising or alleged to have arisen directly or indirectly out of participation in the Commercial Façade Improvement Program (“Program”). Property Owner’s obligations under the preceding sentence shall apply regardless of whether City or
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Program Guidelines
any of its officers, officials, employees, agents , consultant s or vo lunteers are negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused sole ly by the gross negligence, or caused by the willful misconduct, of City or any of its officers, officials, employees, agents, consultants or volunteers.
If Property Owner should contract all or any portion of the work to be performed under this Program, Property Owner shall require each consultant and/or contractor to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of Property Owner’s participation in the Program.
8. Insurance: During Propert y Owner’s participati on in the Commercial Façade Improvement Program (“Pro gram”) and specifically during the course of construction, Property Owner shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A- VII" in Best's Insurance Rating Guide, or (ii) as may be au thorized in writing by Director of Community De velopment or his/her designee at any time and i n his/her sole discretion. The following policy of insurance is required:
A. PROPERTY INSURANCE covering the Project premises against all risks of loss at full replacement cost with no coinsurance penalty provision.
Property Owner shall be responsible for payment of any deductibles contained in any ins urance policies requi red hereunde r and Property owner shall also be responsible for payment of any self -insured retentions. A ny deductibles or self - insured reten tions must be declared to, and approv ed by, the Director of Community Development or his/her designee. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.
All policies of insurance required hereunder shall be endorsed to provide that the coverage shall n ot be canc elled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non -renewal, or reduction in coverage or in limi ts, Property Owner shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the Property Owner’s participation in the Program, Property
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Program Guidelines
Owner shall provide a new certificate, and app licable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.
The Property insurance policies shall name the City as a loss payee to the extent of the monetary value of the Grant.
Property Owner shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certif icates and applicable endorsements a re to be recei ved and appro ved by Director of Community Development or his/her designee in his/her sole discretion prior to City’s issuance of the Grant. Upon request of City, Property Owner shall immediately furnish City with a complete co py of any insurance policy required hereunder, inc luding all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of Property Owner’s participation in the Program.
Any failure to maintain the required insurance shall be sufficient cause for City to terminate Property Owner’s participation in the Program.
B. Procurement and Contractor Selection
1. Pre-Bid Meeting. The City shall prepare a bid p ackage including instructions to bidders, work description, and plan s. The City s hall also schedule a n on -site mandatory pre-bid meeting for all projects to review site conditions and provide clarification of proposed scope of work.
2. Procurement. The City shall maintain a list of qualified contractors and subcontractors who have expressed interest in bidding on Improvement work and have been cleared by the State Contractors License Board and are not listed on the debarred, suspended or ineligible contractors list as per 24 CFR part 5. The City will coordinate with the property owner or business owner to obtain at least three (3) estimates from qualified contractors for each Improvement project. The property owner(s) or business owners shall be responsible for obtaining estimates for improvements. Estimates shall be submitted to the City in the prescribed form.
3. Selection. The applicant will make the final contractor selection from among three (3) qualified contractors who submit construction estimates. In case where the applicant desires to award the con struction contract to an approved con tractor other than the lowest responsible bidder, the City may set the amount of the award equal to the amount of the bid of the lowest responsible bidder. The applicant shall be responsible for any difference in the cost of construction.
June 2023 City of Gardena
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Program Guidelines
4. Contractor Insurance/License File. The City shall maintain a file for each contractor performing w ork pursuant to the terms and condit ions of this progra m. The applicant shall obtain these documents and as part of the file shall incl ude the following information:
A. Contractor's social security number or federal tax ID number; B. Completed W-9 form
C. Copies of the contractor's c urrent liability and workers compe nsation insurance policies in addition to others noted under “Insurance for Contractor” below;
D. Copies of the contractor's current California Contractor's License; E. Contractor’s certification regarding equal employment opportunity; F. All required Davis-Bacon information and certifications; G. Copy of contractor’s City Business License; and
H. A list of project sub -contractors (in cluding State Contractors License number) to be used by the General Contractor.
Any contractor with lapsed General Lia bility and/or Wor kers Comp ensation insurance or a valid state contractor's license shall be removed from the job until they are able to provide proof of current insurance and/or license. All contractors shall be required to obtain a City Business License prior to the issuance of a building permit.
5. Indemnity for Contractor. The following will be included in a ll contractor and subcontractor agreements and required of all contractors under the Commercial Façade Improvement Program:
To the furthest extent allowed by law, Contractor shall indemnify, hold harmless and defend Property Owner, City and each of City’s officers, offici als, employees, agents, consultants and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by Property Owner, City, Contractor o r any ot her person, and from any and a ll claims, demands and actions in law or equity (including attorney's fees and litigation expenses), aris ing or alleged to have arisen directly or indirectly out of the participation in an d performanc e of work under th e Commer cial Fa çade Improvement Program (Program”). Contractor’s obligations under the preceding sentence shall apply reg ardless of whether Property Owner, City or any of City’s officers, officials, employees, agents, consultants or volunteers are negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused solely by the gross negligence, or caused by the willfu l misconduct, of
June 2023 City of Gardena
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Property Owner, City or any of City’s officers, officials, empl oyees, agents , consultants or volunteers.
If Contractor should subcontract all or any portion of the wor k to be performed under this Program, Contractor shall require each subcontractor to indemnify, hold harmless and defend Prop erty Owner, Ci ty and ea ch of City’s officers, offici als, employees, agents, consultants and volunteers in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of Contractor’s participation in and performance of work under this Program.
6. Insurance for Co ntractor. The following w ill be included i n all contractor agreements and required of all c ontractors under the Commercial Façad e Improvement Program:
Throughout Contractor’s participation in and perfor mance of work under the Commercial Façade Improvement Program (“Program”), Contractor shall pay for and maintain in full force and effect a ll policies of insurance required hereunde r with a n insurance compa ny(ies) either (i) admitted by the California Insu rance Commissioner to do business in the State of California and rated not less than "A- VII" in Best's Insurance Rating Guide, or (ii) as may be authorized in writing by Director of Community Development or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:
A. COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damag e” and “personal an d advertising injury” w ith coverage for premises and operations (including the use of owned and non- owned equipment), products an d completed operations, and contractual liability (inc luding, withou t limitation , indemnity obligations unde r the Agreement) with limits of liability of not less than the following:
$1,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $2,000,000 aggregate for products and completed operations $2,000,000 general aggregate
B. COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01, and include coverage for all owned, hired,
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and non-owned automobiles or other licensed vehicles (Code 1 - Any Auto) with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage.
C. WORKERS' COMPENSA TION insur ance as requir ed under the California Labor Code.
D. EMPLOYERS’ LIABILITY insurance with limits o f l iability of not le ss tha n $1,000,000 each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee.
In the event Contractor purchases an Umbrella or Excess insurance policy(ies) to meet the minimum limits of insurance set forth ab ove, this insurance p olicy(ies) shall “follow form” and afford n o less coverage than the primary insura nce policy(ies).
Contractor shall be responsible for payment of any de ductibles contained in any insurance policies required hereunder and Contractor shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the Director of Community Development or his/her designee in his/her sole discretion. At the option of the City Manager or his/her designee, either (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees and agents; or (ii) Contractor shall provide a financial guarantee, satisfactory to the Director of Community De velopment or his/her desi gnee i n h is/her sole discretion, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of a ny deductibles or self-insured retentions.
All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in co verage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the in surer, broker, or age nt of a n otice of cancellation, non -renewal, or reduction in coverage or in limits, Contractor shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be perfo rmed for City, Contractor shall provide a n ew certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.
The G eneral Liability (inclu ding ongoing operatio ns and products-completed operations), and Automobile Liability insurance policies shall be w ritten on an occurrence form, and name the Property Owner, City, and City’s officers, officials,
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employees, agents, and consultants as an additional insured as follows:
“The C ity, its elected or appointed officers, officials, employees a nd volunteers are covered as additional insureds.”
All such policies of insurance shall be endorsed so Contractor’s insurance shall be primary, and no co ntribution shall be required of Property Owner, City or City’ s officers, officials, employees, agents, and consultants. Any Workers’ Compensation insurance policy shall contain a waiver of subrogation as to Property Owner, City, and City’s officers, officials, employees, agents, and consultants. The coverage(s) shall contain no special limitations on the scope of protection afforded to Property Owner, City and City’s officers, officials, employees, agents, and consultants. Should Contractor mainta in insura nce w ith broader coverage and /or lim its of liability greater than those shown above, Property Owner a nd City require and shall be entitled to the broader coverage and/or the higher limits of liability maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to Property Owner and City.
Contractor shall furn ish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certi ficates and appl icable endorsements are to be received and approved by Property Owner and Director of Community Development, or his/her designee in his/her sole discretion, prior to Property Owner’s execution of the contract and before work commences .
Upon request of Property Owner or City, Contractor sh all imm ediately furnish Property Owner and City with a complete copy o f any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termin ation of Contractor’s pa rticipation in and performance of work under this Program.
If at any time during Contractor’s participation in and performance of work under this Program, Contractor or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under shall be discontinued immediately, until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure t o maintain the required in surance s hall be sufficient cause for City to terminate Contractor’s participation in and performance of work under this Program.
The fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Program. The duty to indemnify Property Owner and
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City shall apply to all claims and liability regardless of whether any insurance policies are applicable. The p olicy limits do no t act as a limitation upon the amount of indemnification to be provi ded by Contract or. Approva l or purc hase of any insurance policie s shall in no way rel ieve from liabil ity nor limit the liab ility of Contractor, its principals, officers, agents, employees, persons under the supervision of Contractor, vendors, suppliers, invitees, consultants, sub-consultants, subcontractors, or anyone employed directly or indirectly by any of them.
If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcon tractor to prov ide insurance protection in favor of Property Owner, City and City’s officers, officials, employees, agents, and consultants in accordance with the terms of each of the preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Contractor, Property Owner and City prior to the commencement of any work by the subcontractor.
7. Bonds: Upon the City’s request, Contractor shall obtain, pay for and deliver or cause to be obtained, paid for and delivered good and sufficient surety bonds from a corporate surety, admitted by the California Insurance Commissioner to do business in the State of California and Treasury-listed, in a form satisfactory to the City and naming the City as Co-Obligee.
A. The “F aithful Performance Bo nd” s hall be at least equal to 100% of Contractor’s estimated construction costs to guarantee faithful performance of the Project, within the time prescribed, in a manner satisfactory to the City, and that all materials and workma nship will be free from or iginal or developed defects.
B. The “Material and Labor Bond” shall be at least equal to 100% of Property Owner’s estimated construction costs to satisfy claims of material supplies and of mechanics and laborers employed for this Project. The bond shall be maintained by Contractor in full force and effect until t he Project is completed and accepted by the City, and until all claims for materials and labor are paid, and shall otherwise comply with any applicable provisions of Chapter 7, Title 15, Part 4, Division 3 of the California Civil Code.
C. The “Bid Bond” shall be at least equal to 10% of the amount set forth in the bid. The bid bond shall be given as a guarantee that the bidder shall execute the contract if it is awarded to him/her in conformity with th e contract documents a nd s hall provide the eviden ce of in surance and fu rnish the necessary bonds as specified in the contract documents, within 15 calendar days after written notice of the award.
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8. Ineligible Contractors. The City and the applicant(s) shall agree not to award any contract for Improvement work, to be paid for in whole or in part with proceeds from a Program grant to any contractor who does not have a valid state contractors license, who cannot produce sufficient evidence of current Workers Compensation and Liability Insurance coverage.
All owner/ builders, or any member of the applicant's family, are consid ered ineligible, regardles s of credentials or license . Any in eligible contr actor fou nd working at the job site will be removed immediately, without compensation.
9. Award of Contract
a. Notification. The City shall notify the selected contractor of the award of bid and shall estab lish a date, time and p lace for the pre-construction conference. The City shall notify, in writing, the non-selected contractors.
b. Improvement Construction Agreement. The contr act, for the approved Improvement work shall be prepared by the City and shall be entered into between the property owner and the selected contrac tor. The City may require the inclusion of certain contractual terms in accordance with federal requirements. In the event of any dispute arising under this program, the injured party shall notify th e injuring party in writing of its intentions as specified in the agreement between the property owner and the contractor.
c. Private Arrangements. The City cautions the p roperty owner /business owner and the contractor not to enter into "side deals" for additional work or deviations from the approved scope of work.
C. Pre-construction Meeting
Prior to construction, the City will a rrange a preconstruct ion meeting which shall be attended by the contractor, subcontractor(s), if applicable, the property/business owner(s), and representative City staff. The purpos e of this meeting is to explain all applicable requirements including Labor Standard Requirements), explain all Program requirements and procedures, coordinate and schedule the work start date, and answer questions related to contract documents.
D. Start of Construction
No work shall commence until a “Notice to Proceed” has been issued to the contractor, signed by the property owner(s) and the City. In addition, no work shall commence until all
June 2023 City of Gardena
Commercial Facade Improvement
Program Guidelines
required permits have been issued by the City’s Building and Safety Department.
E. Contractor Payments
1. Inspections. To ensure the integrity of the authorized work, the Program Inspector shall condu ct si te inspe ctions prior to the iss uance of progre ss payme nts and prepare detailed inspection reports which identify any deficiencies in a contractor's materials or workmanship. Th e Pr ogram Inspector shal l m ake regul ar and/or unannounced inspections of w ork-in-progress to identify the quality of the work and assess owner satisfaction. The building inspector shall conduct inspections to ensure compliance with Local Building Code.
2. Payment Request Packages. The Contractor shall submit payment request packages to the City in the prescribed format. All requests shall be signed by the contractor, property/business owner(s), and the Program Inspector, certifying that the work has been s atisfactorily completed. All pertin ent invoic es, releases, certifications, warranties, list of subcontractors and materialmen, and copies of applicable permits shall be attached to the payment request. Final payment request shall also include the proper ty/business owner's cert ification of acceptance, Building and Safety Department sign-off, and a Notice of Completion. Payment request packages shall be submitted to the City for approval. Progress payments will be paid for 90% of the job costs. The final payment for the 10% retention shall be paid 30 days after the Notice of Completion has been recorded.
F. Applicant Complaint Resolution Process
The City shall maintain a complaint log, documenting the date and nature of any project complaint, and correcti ve actions taken by City staff to re solve the matter. Complaints concerning the Program should first be made to the Program Administrator. If unresolved to the satisfaction of the applicant, an appeal may be made, in writing, to the Community Development Department.
The City will contact the property/business owner and attempt to resolve the problem. A written response will be made within ten (10) working days. If the problem cannot be resolved, it will be presented to the Director of Community Development for review and consideration. The decision of the Community Development Director shall be final.
G. Applicant Responsibilities
1. Property M aintenance. The property/bu siness owner (s) is /are responsible for property maintenance during the Improvement work (contractor is responsible for keeping the prope rty clean of all construction material). The p roperty/business
June 2023 City of Gardena
Commercial Facade Improvement
Program Guidelines
owner(s) is/are responsible for ensuring that the Improvement work is not impeded because of their actions or the actions of their tenant(s). The City shall require the contractor and his/her employees to p rovide adequate pedestrian and prope rty protection at the construction site.
2. Property Tax Bil ls. Current property tax bills for the subject property must be current. The property ow ner(s) is/are responsible for ensuring that the property taxes are current. The City will verify that the property taxes for the property are current. If the property’s tax statement indicates a delinquency, at the time of the Program application, the City shall not procee d with gra nt proces sing until it is supplied with a Certificate of Redempt ion from the Los Angeles County Tax Assessor's Office or other appropriate documentation of proof of payment.
3. Notice of Completion: The property owner(s) is/are responsible for signing a Notice of Completion prepared by the City and the City is responsible for filing the Notice of Completion within 10 days of the completion of the work.
SECTION V - MISCELLANEOUS PROGRAMMATIC REQUIREMENTS
A. Bonus, Commission or Fee
The applicant shall not pay any bonus, commission or fee, for th e purpose of obtaining approval of the grant application, or for any othe r approval or concurrence as may be required by the City pursuant to the provisions of this Program.
B. Conflict of Interest
No Program assistance will be provided to any member of the governing body of the City or any designee of the City, or t he City of Gardena, wh o exercises any authorit y or responsibilities in connection with the administration of this program. No member of the aforementioned organizations shall have any interest, direct or indirect, in the proceeds from the Commercial Façade Improvement Program or in any contract entered into by the applicant for the performance of the work, financed, in whole or in part, with the proceeds of the grant.
C. Disclosure of Information
The City is a publi c entity and information or records (with t he exce ption o f fi nancial information which falls under Government Code section 6250 (c), and section 7460 et seq.) submitted or released to the City by the applicant may be considered public records and subject to disclosure under the Public Records Act, Government Code section 6250 et seq.
June 2023 City of Gardena
Commercial Facade Improvement
Program Guidelines
D. Equal Opportunity Policy
The City shall not discriminate based upon sex, age, race, creed, color, religion, national origin, marital status, ancestry o r physica l handicap in in accepting applications and processing Program a pplications; o r the awarding of a cont ract for Improvement of property assisted by this Program.
E. Fire and Flood Insurance Requirements
Applicants are obligated to carry sufficient fire insurance coverage on the subject property to be rehabilitated unde r the p rovisions of this Program. Pri or to any grant assistance, minimum fire insurance coverage shall be provided in an amount which is equivalent to the value of the subject buildi ng or str ucture includi ng the propo sed Improvement improvements. Uninsured applicants must obtain coverage in the required amount prior to receiving grant assistance. Applicants in a "Flood Hazard Area" will be required to purchase flood hazard insurance.
F. Historic Preservation
In order to comply with section 106, National Historic Preservation Act of 1966 as amended (16 U.S.C. 470) and federal guidelines, the City shall prepare a Basic Property Identification Form for all structures to be assisted. Such form shall be accompanied by photographs and shall be submitted to SHPO for review and clearance.
G. Environmental Review:
The California Environmental Quality Act (CEQA) requires that City funds may not be released until the City has certified that a review of the project activities demonstrates that no significant impact on the human environment is likely to occur or that actions have been initiated that would mitigate any potential impacts to the extent practicable.
As such, environmental forms must be completed and approved prior to releasing funds. A Determination of Categorical Exemption, Statutory Worksheet, and Level of Environmental Review form will generally address anticipated typical commercial rehabilitation activities contemplated under the Program. Staff shall ensure that appropriate documentation is prepared and signed by the City’s authorized official prior to the commitment of Program funds. Copies of the environmental review documentation shall be maintain ed in the project file.
H. Substitution of Contractor
In the event t hat the selected contractor shall fai l or re fuse to complete the work, in a
June 2023 City of Gardena
Commercial Facade Improvement
Program Guidelines
professional and workman like man ner, as set forth in t he Improvement Construction Contract, including its General Conditions and Standard Specifications, or fails to use due diligence in performing the required work, the pr operty owner(s) may terminate t he Improvement Construction Contract, upon providing proper notice, to such contractor. The City shall assist the property owner(s) in completing the necessary termination document(s) as needed. No further Improvement is to commence until an agreement r eleasing the original contractor from his/her contractual obligations, is on file with the City, and a new contract is signed between the substitute contractor and the property owner(s).
1. Non-commencement by Original Contractor. The owner shall notify the City, by means of a registered letter, indicating that the original selected contractor will not be perfor ming the Improvement work and the r eason(s) w hy a substitut ion of contractor has been re quested. Both the p roperty owner(s) and the original contractor's signatures are required on this document. The property owner shall obtain additional bids from contractors willing to perform the Improvement work.
A new Improvement Construction Contract Notice to Proceed, and Waiver and Hold Harmless Agreement shall be prepar ed by the Purchasing Department and appropriately signed.
2. Noncompliance by Original Contractor. The owner shall notify the City, by means of a registered letter, indicating that the original selected contractor has not complied with t he terms of the agreement and that a substitution of contractor is being requested. Both the property owner(s) and the original contractor's signatures are required on this document. The property owner shall obtain additional bids from contractors willin g to complete th e Improvement work. A new Improvement Construction Agreement Notice to Proceed , and Waiver and Hold Harmless Agreement shall be prepared by the City and appropriately signed. The City shall inspect the job si te and compile a list of incomp lete or un acceptable items to determine the extent of work to be completed by the substitute contractor.
A meeting shall be held between the City, the property owner(s) and the original contractor to establish an amount and method of payment for any work which has been c ompleted in accordance with the agreemen t. Funds withheld fr om the original contractor shall be identified. Lien releases and invoices from the original contractor and subcontractor(s) shall be provided. The City shall prepare a revised work write-up, based upon the City’s inspection findings, which shall contain only those items necessary to complete the job. The property owner(s) shall obtain bids from contractors willing to perform such work, and to the extent possible, ensure that t he new contrac t does not exceed available grant funding. A new Improvement Construction Contract Notice to Proceed, and Waiver and Hold Harmless Agreement shall be prepared by the City and appropriately signed.
June 2023 City of Gardena
Commercial Facade Improvement
Program Guidelines
I. Davis-Bacon Requirements
In acco rdance with federal or state regulations, Davis-Bacon and Rela ted Acts (DBRA) requirements apply to the Improvement of all commercial buildings and structures. The applicant will be respons ible for ensuring that the requiremen ts are met a nd that a completed file is available for the City to review and monitor to ensure that all laborers are paid applicable prevailing wages. All cost for conducting the Davis-Bacon requirements can be paid for through the program proceeds.
J. Department of Industrial Relations (DIR) Requirements
A Contractor who fits within the definition of public works contractor is required to register with the DIR. Registration is required only to bid or work on public works projects that are subject to the prevailing wage requirements of the State of California. Federally funded or assisted projects that are c ontrolled or carried out by awarding bodi es in California are subject to the state's prevailing wage laws and therefore require registration.
K. Re-Application Requirements
Properties shall be eligible for a one-time grant under the program, irrelevant of change of ownership. Once provided with a grant, the property will no longer be eligible for a grant under the Commercial Façade Improvement Program. Property owners must maintain the property after a facade project has been completed.
SECTION VI - AMENDMENTS
Amendments to the Commercial Façade Improvement Program Guidelines may be made from time to ti me by the City. Vested authority shall be granted to the Director of Community Development to grant a minor waiver or ma ke minor amendments to these guidelines. All Substantial Amendments to these guidelines shall be approved by the City Council.
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 13.B
Section: DEPARTMENTAL
ITEMS - COMMUNITY
DEVELOPMENT
Meeting Date: January 23, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Consideration of a Special Business Activity Permit for Care for the Children, a Non-Profit Organization, to Conduct Curb Painting Activities COUNCIL ACTION REQUIRED:
Staff Recommendation: Approve the Special Business Activity Permit for Care for the Children to Conduct Curb Painting Activities
RECOMMENDATION AND STAFF SUMMARY:
Care for the Children is a 501c3 non-profit corporation that was founded in 2005, and is located in Santa Fe Springs, CA. The organization's mission is to provide essential food and care to the elderly in need. As a non-profit organization, they are dedicated to addressing senior citizens’ physical and emotional well-being by distributing nutritious food and fostering a sense of community.
The primary means of support comes from donations received through fundraising, such as painting address numbers on city curbs. Care for the Children was last issued a permit to conduct curb painting activities in the City in 2018.
A schedule of areas to be painted will be required to be given to the City prior to initiating curb painting activities. In addition, a notice bearing the City of Gardena's logo will be delivered to individual addresses 1-3 days prior to the activity taking place. The suggested donation for having the address painted is $25.00.
Department investigations conducted by the Public Works, Community Development, and Police Departments revealed no reasons to deny this request.
FINANCIAL IMPACT/COST:
None
ATTACHMENTS:
Permit_Application.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 13.C
Section: DEPARTMENTAL
ITEMS - COMMUNITY
DEVELOPMENT
Meeting Date: January 23, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Preparation Of The Façade Improvement Conceptual Design For The Gardena Boulevard Revitalization Program
COUNCIL ACTION REQUIRED:
Staff Recommendation: Review the Proposal and Provide Direction RECOMMENDATION AND STAFF SUMMARY:
On October 24th, 2023, the City Council directed staff to explore obtaining a cost estimate for developing a Façade Improvement Conceptual Design to revitalize Gardena Boulevard.
Staff requested a proposal from Michael Baker International, who have prior experience in providing similar services to a neighboring city. The scope of work would include the following:
1 .
Kickoff Meeting – Consultant will coordinate with City staff and the Gardena Economic Business Advisory Commission (GEBAC) to discuss the needs and visions of the Gardena Boulevard Facade Improvement.
2 .
LiveBuild Visioning Tool Meeting- The consultant will participate in two (2) or three (3) virtual meetings with the GEBAC to collaboratively develop real-time conceptual designs for the Boulevard building facades.
3 .
Final Document – The final Conceptual Designs will be delivered to GEBAC for presentation to the City Council.
FINANCIAL IMPACT/COST:
An allocation of an amount of up to $11,000 is designated to be reimbursed from the $2 Million Gardena Boulevard Revitalization Funding for Fiscal Year 2023-2024.
ATTACHMENTS:
Staff Report - Gardena Blvd Revitalization Grant_1-23-24.pdf Proposal-Michael Baker International.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
City of Gardena
City Council Meeting
Agenda Item No.: 13.C
Department: Community Development
Meeting Date: January 23, 2024
GARDENA BOULEVARD
REVITALIZATION
AGENDA STAFF REPORT
AGENDA TITLE: PREPARATION OF THE FAÇADE IMPROVEMENT CON CEPTUAL
DESIGN FOR THE GARDENA BOULEVARD REVITALIZATION
PROGRAM
RECOMMENDATION:
Staff respectfully recommends that the City Council:
1) Review the proposal for the preparation of a Façade Improvement Conceptual Design to the Gardena Boulevard Revitalization Program; and
2) Provide directions to City staff to contract with Michael Baker International to collaborate with the Gardena Economic Business Advisory Commission (GEBAC) in developing the Façade Improvement Conceptual Design.
BACKGROUND:
Last year, the City of Gardena was awarded $2 Million State Earmark for the revitalization of Gardena Boulevard. At the City Council Meeting held on October 25, 2022, City Council directed the Ga rdena Economic Business Advisory Commission (GEBAC) to seek input from the Gardena Boulevard community and to recommend activities for the use of the $2M grant funds received for the revitalization of Gardena Boulevard.
On October 24 th, 2023, the City Council reviewed the Gardena Economic Business Advisory Commission (GEBAC)’s recommendations on the use of grant funds for the revitalization of Gardena Boulevard and selected Commercial Façade Improvement as a grant ac tivity to establish a more welcoming and contemporary atmosphere . Following the re view, the City Council directed staff to explore obtaining a cost estimate for developing a Façade Improvement Conceptual Design to revitalize Gardena Boulevard, and to determine if this effort aligns with the specified scope of work in the Budget Act of 2022 and the Fund Transfer Agreement.
DISCUSSION:
City staff has requested a proposal from Michael Baker International to assist in developing design renderings for façade improvements along Gardena Boulevard, l everaging their experience in providing similar services to neighboring cities. The scope of work includes:
1. Kickoff Meetin g – Consultant will coordinate with City staff and the Gardena Economic Business Advisory Commission (GEBAC) to discuss the needs and visions of the Gardena Boulevard.
2. LiveBuild Visio ning Tool Meeting - The consultant will participate in two (2) or three (3) virtual meetings with the GEBAC to collaboratively develop real -time conceptual designs for the Boulevard building facades.
3. Final Document – The final Conceptual Design will be delivered.
The estimated cost for the proposed scope of work is $11,000, inclusive of the optional third design meeting, and $9,000 without it.
Staff has shared the proposal with Senator Bradford's office for review, seeking confirmation on alignment with the purpose of the State Earmark Grant. The feedback received indicates that as long as the City follows the description of the revitalization program submitted during the state earmark request —utilizing funds for "façade improvements, minor capital upgrades, start -up costs, and other needed revenue to support local, small businesses" —there is no need for additional approval.
LEGAL REVIEW:
Not Applicable
CONCLUSION:
Staff respectfully recommends that the City Council:
1) Review the proposal for the preparation of the Façade Improvement Conce ptual Design to the Gardena Boulevard Revitalization Program; and
2) Provide direction to staff to contract with Michael Baker International to collaborate with the Gardena Economic Business Advisory Commission (GEBAC) in developing the Façade Improvement Conceptual Design.
FISCAL IMPACT:
An allocation of an amount of up to $11,000 is designated to be reimbursed from the $2 Million Gardena Boulevard Revitalization Funding.
ATTACHMENT:
1. Proposal – Michael Baker International
Greg S. Tsujiuchi
Date: 1/23/2024 Submitted by: ___________________________________
We Make A Difference
December 29, 2023
Greg Tsujiuchi
Director of Community Development
1700 W. 162nd street
Gardena, CA 90247
(310) 217-9526
RE: Proposal for developing design renderings for the Downtown Gardena Blvd corridor Dear Mr. Tsujiuchi,
Michael Baker International is pleased to submit this letter proposal to assist the City of Gardena in developing design renderings for potential improvements to the Downtown Gardena corridor.
This project will involve several meetings with the Design Committee to develop and refine design improvements for the Downtown Gardena Blvd corridor which is on Gardena Blvd between Vermont and Normandie Avenues.
Scope of Work:
Task 1: Kickoff Meeting
Michael Baker will coordinate with city staff for a hybrid kickoff meeting with the Design Committee . At this meeting, the work plan will be laid out, discussed and refined, as needed, and will also provide an opportunity to discuss points of contact, communication protocols, and any other logistical, technical, or procedural concerns.
Michael Baker will coordinate with city staff to obtain and review all existing available information pertaining to the project.
Task 2: LiveBuild™ Visioning Tool
Michael Baker will prepare a concept level site plan in two (2) phases, to assist in a collective vision for the project’s intended outcomes. The first phase will include development of a concept for the corridor for based on a virtual meeting with the Design Committee and comments by city staff. The second phase will focus on a second virtual meeting in which refinements to the plan are completed based on comments received during phase 1. An optional third design meeting is included as an optional task, and can be included as requested by the City.
We will utilize LiveBuild™ for Visioning of the physical layout of the corridor and gateways. Using LiveBuild™, our team will create rapid modifications in real -time as Gardena re -imagines their priorities and explores design improvement options. The DesignHub’s LiveBuild™ tool assists our designers with visualizing a preferred conceptual plan that builds towards a common vision by developing these outcomes during the kickoff meeting.
Task 3: Final Document
Upon completion of preferred concept plan development, a Conceptual Design Report will be formatted that will address the big ideas, elements that are flexible and those that are predictable, and estimated costs to craft the public Façade Improvement Design document for public consumption both the process and content.
Deliverables
- Hybrid Kickoff Meeting
- Conceptual Vision Plans [Two (2) draft layouts for staff review and comments]
- Preferred Vision Plan [One (1) preferred plan generated with LiveBuild™ Visioning Tool)
- Final Document of the process, preferred plan, and cost estimate for a final public document.
Key Staff:
• Pedro “Peter” Quintanilla
Mr. Quintanilla brings more than 23 years of experience and leads our DesignHub studio team as part of a collaborative process across Michael Baker’s practice groups to deliver complex and holistic urban design solutions for clients. Prior to joining Michael Baker, Mr. Quintanilla was a Senior Urban Planner at PlaceWorks in Santa Ana, CA (2013-2017), where he led master plan development, zoning code writing, and community workshops.
• Howard Blackson
Mr. Blackson is a well-regarded designer, speaker, writer, and innovator throughout southern California and the nation . With over 25 years of exp erience, Howard’s primary concern is to buil d towards an emotional connection between people and places and he has extensive experience in coding for mixed- use, transit-supported, walkable urban place s. His presentations, writings, and drawings are found o n www.howardblackson.com
• Aaron Lobliner
Mr. Lobliner has over 16 years of experience in the land use planning and development field, in both the public and private sector sides of planning . He currently oversees the Agency Staffing Department of Michael Baker International’s Long Beach office.
• Jeffrey Graham
Mr. Graham has over 8 years of experience in the land use planning and development field, in both the public and private sector sides of planning. As a Senior Planner, he assists municipal clients with day-to- day Planning Division staffing needs ranging from resi dential design review to project management services for development projects. Jeffrey has also prepared Objective Design Standards, specific plans, and general plan updates for cities throughout California. He is skilled in technical/staff report writing, plan review, presentations to public hearing boards, preparing long-range planning documents, ArcGIS, entitlements, and permitting.
Cost:
Task 1 – Kickoff Meeting ($2,000)
Task 2 – LiveBuild™ Visioning Tool ($5,000)
Task 2a-Optional Third Design Meeting ($2,000)
Task 3 – Final Document ($2,000)
The final cost for this proposal would be $11,000 with the optional third design meeting included and $9,000 without it.
If you have any questions regarding this proposal or wish to discuss any items, please contact Aaron Lobliner at 562-714-4079 or [email protected].
Sincerely,
Peter Quntanilla Aaron Lobliner
Project Manager Department Manager
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 18.A
Section: DEPARTMENTAL
ITEMS - TRANSPORTATION
Meeting Date: January 23, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Approve Contract with TYLin International for Maintenance and Asset Management Software Project Management Services in the amount of $107,934 and a Project Total of $124,124
COUNCIL ACTION REQUIRED:
Staff Recommendation: Approve Contract
RECOMMENDATION AND STAFF SUMMARY:
GTrans received a grant through the Federal Transit Administration (FTA) to replace its Maintenance and Asset Management Software system. GTrans' current system called Asset Data Management System (ADaMS) is an antiquated, Access-database-powered system that no longer meets the requirements of GTrans' current maintenance work order and asset monitoring needs, or the current expectations under the FTA's Transit Asset Management programs. FTA requires that all federally-funded projects demonstrate appropriate project management and tracking oversight. For some of its projects similar in size and complexity, GTrans has hired a consulting firm to meet this requirement. The addition of this technical expertise is critical to delivering a quality project. In order to ensure that GTrans is able to procure and deploy software with the maximum capabilities at an optimal cost, staff requires the expertise of a Project Manager.
TYLin has a deep understanding and experience in all facets of on-board and back-office bus technology, having worked specifically on developing requirements specifications, systems design, and performed implementation support for maintenance systems and their supporting communications systems, among many other projects. TYLin served as the project manager for GTrans on two of its recent technology projects: GTrans Real-Time Information Deployment (GRID) and our new Scheduling Operations Management and Payroll Integration (SOMPIS) project. Both complex projects required the development of extensive technical specifications, quality control and overall management of many moving parts. TYLin's work has been invaluable to GTrans, ensuring GTrans receives an end product that conforms to exact specifications within budget.
For this project, TYLin will again develop technical specifications and milestones, along with cost estimating, development of a testing plan and procedures, and management of the overall project. GTrans reviewed TYLin's proposal and associated costs and determined they are fair and reasonable. The work will be conducted on a time and materials basis. GTrans is requesting a contingency for this project of 15 percent, or an additional $16,190 to accommodate any unforeseen expenditures that may arise. Such expenditures would not be allowed unless agreed upon and approved in advance by GTrans management.
Therefore GTrans respectfully recommends that the City Council approve an award of a contract to TYLin International in the amount of $107,934 and a Project Total of $124,124, which includes a 15 percent contingency.
FINANCIAL IMPACT/COST:
GTrans has eligible capital funding within the FY24 approved budget for this project. There is no impact to the General Fund.
ATTACHMENTS:
City of Gardena Agreement with TY Lin.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
AGREEMENT BETWEEN
THE CITY OF GARDENA
AND
TY LIN INTERNATIONAL
This contract, hereinafter referred to as Agreement, is entered into by and between THE CITY OF GARDENA (“City”) and TY LIN INTERNATIONAL . (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree as follows:
1. Recitals.
A. City is desirous of obtaining professional consulting services for Maintenance and Asset Management Systems Project.
B. Consultant is qualified by virtue of experience, training, education and expertise to provide these services.
C. City has determined that the public interest, convenience and necessity require the execution of this Agreement.
2. Services.
A. The services to be performed by Consultant shall consist of the scope of services outlined in Consultant’s proposal, and any associated addendum, incorporated herein by reference, unless otherwise instructed by City.
B. The Services shall be performed in accordance with the Project Schedule. Consultant shall not be liable for any failure or delay in furnishing proposed services resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders or regulati ons, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, failure by City to provide appropriate access to equipment or personnel, or other causes beyond Consultant’s reasonable control.
3. Additional Services. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Ser vices shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the amount agreed upon in writing by the Parties. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.
4. Agreement Administrator. For purposes of this Agreement, City designates Rachel Yoo as the Agreement Administrator who shall monitor Consultant’s performance under this Agreement. All notices, invoices or other documents shall be addressed to the Agreement Administrator, as well as all substantive issues relating to this contract. City reserves the right to change this designation upon written notice to Consultant.
5. Consultant’s Proposal. This Agreement shall include and incorporate therein Consultant’s proposal in response incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.
6. Timing of Performance. Time is of the essence with respect to Consultant’s performance of DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement City, in its sole discretion, may extend the time for performance of any Service.
7. Compensation. Compensation for the Services shall be billed as set forth in Attachment A, attached hereto. The Compensation is inclusive of all costs that may be incurred by Consultant in performance of the Services, including but not limited to such items as travel, copies, delivery charges, phone charges, and facsimile charges.
8. Term of Agreement/Termination.
A. This Agreement shall be effective as of the date of execution by the City and shall remain in effect until all Services are completed or until terminated as provided for herein.
B. City may terminate this Agreement without cause by providing written notice to Consultant not less than three days prior to an effective termination date. City’s only obligation in the event of termination will be payment of fees and allowed expenses incur red up to and including the effective date of termination.
C. Unless for cause, Consultant may not terminate this Agreement.
D. Upon receipt of a termination notice, Consultant shall: (1) promptly discontinue all Services, unless the notice directs otherwise; and (2) within ten (10) days, deliver to City all files, data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the Services under this Agreement, whether completed or in progress. Consultant shall provide these documents by both hard copy and in electronic format if available. I n the event of termination for other than cause attributable to Consultant, Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination and shall be deemed released from liability for any work assigned but not completed as of the effective date of termination.
9. Invoices and Payments.
A. Payment shall be made upon receipt and approval of invoices for Services rendered. In order for payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs, and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced.
B. The Agreement Administrator shall review the invoices to determine whether services performed and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or the Agreement Administrator shall provide Consultant with a written statement objecting to the charges and stating the reasons therefore.
C. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.
10. Records/Audit.
A. Consultant shall be responsible for ensuring accuracy and propriety of all billings and shall maintain all supporting documentation for a minimum of three (3) years from the completion date of the Services under this agreement the following records:
1. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assure proper accounting for all funds.
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
2. Records which establish that Consultant and any subconsultant who renders Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations.
3. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.
B. City shall have the right to audit Consultant’s invoices and all supporting documentation for purposes of compliance with this Agreement for a period of three years following the completion of Services under this Agreement.
C. Upon reasonable notice from City or any other governmental agency, Consultant shall cooperate fully with any audit of its billings conducted by, or of, City and shall permit access to its books, records and accounts as may be necessary to conduct such audits.
11. Successors and Assignment. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.
12. Change in Name, Ownership or Control. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or subconsultant. Change of ownership or control of Consultant’s firm may require an amendment to the Agreement.
13. Key Personnel . City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform al l services under this Agreement. In the event that City, in its sole discretion, at any time during the Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City.
14. Use of Materials.
A. City shall make available to Consultant such materials from its files as may be required by Consultant to perform Services under this Agreement. Such materials shall remain the property of City while in Consultant’s possession. Upon termination of this Agreement and payment of outstanding invoices of Consultant, or completion of work under this Agreement, Consultant shall return to City any property of City in its possession and any calculations, notes, reports, electronic files, or other materials prepared by Consultant in the course of performance of this Agreement.
B. City may utilize any material prepared or work performed by Consultant pursuant to this Agreement, including computer software, in any manner, which City deems proper without additional compensation to Consultant. Consultant shall have no responsibility or liability for any revisions, changes, or corrections made by City, or any use or reuse pursuant to this paragraph unless Consultant accepts such responsibility in writing.
15. Confidentiality. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal statutes ("Confidential Information"). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e -mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub-consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.
"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.
HIPAA establishes national minimum standards for the use and disclosure of certain health information.
The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.
Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.
Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.
16. Nonuse of Intellectual Property of Third Parties. Consultant shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Consultant has a license. Consultant shall indemnify and hold City harmless against all claims raised against City based upon allegations that Consultant has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Consultant pursuant to this Agreement.
17. Ownership of Work Product. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed worked made for hire for City by Consultant and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination of this Agreement.
18. Legal Requirements.
A. Consultant shall secure and maintain all licenses or permits required by law, including a City business license, and shall comply with all ordinances, laws, orders, rules, and regulations pertaining to the work.
B. Consultant warrants that it shall perform the services required by this Agreement in DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all ot her Federal, State and local laws and ordinances applicable to the services required under this Agreements.
C. Consultant covenants that there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin or ancestry, or any other category forbidden by law in performance of this Agreement.
19. Conflict of Interest and Reporting.
A. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this Agreement.
B. Consultant and its representatives shall refrain from lobbying City of Gardena officials, employees and representatives for the duration of this Agreement.
20. Guarantee and Warranty. Consultant warrants to City that the material, analysis, data, programs and SERVICES to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. Without waiver of City’s other rights or remedies, City may require Consultant to re - perform any of said services, which were not performed in accordance with these standards. Consultant shall perform the remedial services at its sole expense.
21. Insurance.
A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverage required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement.
Any subcontractors shall be subject to all of the requirements of this Sectio n and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.
B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-: VII, unless otherwise approved by City.
C. Coverage, Limits and Policy Requirements. Consultant shall maintain the types of coverage and limits indicated below:
1. Commercial General Liability Insurance - a policy for occurrence coverage for bodily injury, personal injury and property damage, with coverage at least as broad as Insurance Services Office Form CG 00 01, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.
2. General Auto Liability Insurance - a policy including all coverage provided by and to the extent afforded by Insurance Services Office form CA 0001, including hired and non -owned autos with no special limitations affecting City. The limit for bodily injury and property damage liability DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
shall be no less than one million dollars ($1,000,000.00) per accident.
3. Worker’s Compensation and Employer’s Liability Insurance - a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.
4. Professional Errors & Omissions - a policy with minimum limits of one million dollars ($1,000,000.00) per claim and aggregate. This policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled until thirty (30) days written notice, unless cancelled for non-payment, then ten (10) calendar days notice shall be given, is mailed to City.
5. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
a. The City, its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy. b. The insurer shall agree to provide City with thirty (30) days prior written notice, of any cancellation, non-renewal or material change in coverage, unless cancelled for non-payment, then ten (10) calendar days notice shall be given. c. For any claims with respect to the Services covered by this Agreement, Consultant’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its elected and appointed officers, employees, agents and volunteers shall be excess of Consultant’s insurance and shall not contribute with it.
D. Additional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder or to fulfill the indemnification provisions and requirements of this Agreement. There shall be no recourse again st City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit certificates of insurance or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.
E. Deductibles. Any deductible or self -insured retention over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.
F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City.
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G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.
22. Indemnity.
A. Consultant assumes all risk of injury to its employees, agents, and contractors, including loss or damage to property.
B. Consultant shall defend, indemnify, and hold harmless the City, including its officials, officers, and employees from and against all claims, suits, or causes of action for injury to any person or damage to any property to the extent caused by any intentional or negligent acts or errors or omissions to act by Consultant or its agents, officers, employees, subcontractors, or independent contractor, in the performance of its obligations pursuant to this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. This indemnity shall not apply if the claim arises out of the sole negligence or willful misconduct of City, its officers, agents, employees or volunteers.
C. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.
23. Independent Contractor. Consultant agrees to furnish consulting services in the capacity of an independent contractor and neither Consultant nor any of its employees shall be considered to be an employee or agent of City.
24. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled t o, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
25. Notices. Any notice or communication given under this Agreement shall be effective when deposited, postage prepaid, with the United States Postal Service and addressed to the contracting parties. Name, address, telephone and facsimile numbers of the parties are as follows:
City of Gardena – GTrans
Attn: Rachel Yoo
13999 S. Western Avenue
Gardena, California 90249
Email: [email protected]
TY Lin International
Attn: Eric Keijzer
345 California Street, Suite 2300
San Francisco, California 94104
Email: [email protected]
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
Either party may change the information to which notice or communication is to be sent by providing advance written notice to the other party.
26. Severability. If any provision of this Agreement shall be held illegal, invalid, or unenforceable, in whole or in part, such provision shall be modified to the minimum extent necessary to make it legal, valid, and enforceable, and the legality, validity, and enforceability of the remaining provisions shall not be affected thereby.
27. Jurisdiction and Venue. This Agreement shall be deemed a contract under the laws of the State of California and for all purposes shall be interpreted in accordance with such laws. Both parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that the venue of any action brought hereunder shall be Los Angeles County, California.
28. Waiver. No delay or failure by either Party to exercise or enforce at any time any right or provision of this Agreement shall be considered a waiver thereof or of such Party’s right thereafter to exercise or enforce each and every right and provision of this Agreement. To be valid a waiver shall be in writing but need not be supported by consideration. No single waiver shall constitute a continuing or subsequent waiver.
29. Electronic Signatures. The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatures, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delive red and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such sig natures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E-SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, email or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.
30. Joint Drafting. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictl y against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.
31. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
32. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.
33. Attorney’s Fees. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover reasonable attorney’s fees and court costs from the opposing party.
34. Entire Agreement. This Agreement contains the entire understanding between City and Consultant.
Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be eff ective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electr onic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
(The Remainder of This Page is Intentionally Left Blank) (Signature Page Follows)
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
IN WITNESS WHEREOF, the parties have hereunto affixed their names as of the day and year written below.
CITY OF GARDENA
By ______________________
Tasha Cerda
Mayor
Date ____________________
ACCEPTED: TY LIN INTERNATIONAL
By ______________________
Megan Huff
Vice President- Managing Principal
Date ____________________
APPROVED AS TO FORM:
________________________
Carmen Vasquez
City Attorney
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7 1/6/2024
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
2 City of Gardena
TABLE OF CONTENTS
CHAPTER 1
Company and General Information
CHAPTER 2 Qualifications and Experience of the Firm
CHAPTER 3 Qualifications and Experience of Proposed Staff
CHAPTER 4 Project Management Approach
CHAPTER 5
Work Plan Implementation oversight for Maintenance/Facilities Project
CHAPTER 6 Cost Proposal
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3 City of Gardena
Chapter 1 Company and General Information
Name T.Y. Lin international
Address 345 California Street, Suite 2300, San Fran cisco, CA 94104 Primary Contact Eric Keijzer, Senior Project Manager
Telephone/E-mail (267) 218-5506, eric.keijzer@tylin .com Year Founded TYLin: 1954
Firm Size TYLin employs nearly 3,200 employees working in 65 offices throughout the Americas, Asia, and Europe. TYLin is a member of the DAR Group, a global, privately-owned professional services group, and its industry-leading family of Global Infrastructure companies.
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4 City of Gardena
Chapter 2 Qualifications and Experience of the Firm
About the Firm
TYLin has a deep understanding and experience in al l facets of on-board and back-office bus technology . We have developed requirements specifications, systems design, and performed implementation support for vehicl e and crew scheduling systems, crew bidding, run cutting, dispatching, automatic passenger counting systems, signage, predictive arrival systems, smart bus stops, electric bus cha rging systems, fare collection systems, maintenance systems, vehicle location and their supporting communications systems.
TYLin offers full-service consulting services to rail and bus clients who want a totally integrated co nsulting and design solution. By consistently employing structured syst em engineering processes, modern project management techniques and real-world, hands-on experience, TYLin delivers the value-added knowledge resource clie nts seek.
TYLin is an independent, full-service, technology, system engineering, and project management consulta ncy firm proudly serving public mass transit providers and public safety agencies, and public utilities. TYLin offers a strong track record of assisting transit agencies throughout Nor th America and Australia to plan for, procure, and deploy, the widest spectrum of Intelligent Transportation Systems (ITS) for fixed-route bus and paratransit services, such as:
• CAD/AVL systems
• Real-time Passenger Information (APIS)
• Automatic Passenger Counters (APC)
• Private land mobile radio (voice & data)
• Public cellular
• Bus & Paratransit scheduling software
• In-vehicle camera systems
• Interactive Voice Response (IVR)
• Audio/visual annunciators
• Mobile Wi-Fi access
• On-board displays/terminals
• Destination signage
• Automatic vehicle monitoring (AVM)
• Facility security/CCTV
• Paratransit client reservation systems
• Maintenance and asset tracking software
• Vehicle diagnostic monitoring
• Cyber Security
Since its inception, TYLin staff have developed an extensive knowledge base designing and managing the implementation of major subsystems found in a varie ty of public transit fleet management and communica tions systems deployed through the practical application of over 45 ITS assignments. TYLin proven system eng ineering principles and best-practices will be employed to a chieve the City of Gardena’s (GTrans) system objectives.
Availability of Project Manager
TYLin proposed Project Manager, Eric Keijzer, PMP, SSCP, has supported several projects in California, including projects with GTrans, SFMTA, and LA Metro. Eric can easily shift his work schedule to be accessible du ring regular GTrans business hours. Of course, he would also be available outside these regular business hours if the need arises.
TYLin Differentiators
TYLin has been providing consulting services for th e planning, specification, and implementation of IT S systems for transit service for over 30 years. Many of the earliest ITS systems implemented in the United States were implemented with TYLin assistance.
TYLin has successfully completed ITS consulting ass ignments for a large number and wide range of trans it agencies.
As shown in the table of similar clients below, the functions/systems GTrans intends to procure, and t he consulting services GTrans has specified in it request closely align with the functions and services provided by TYLin on the majority of ITS projects.
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5 City of Gardena
A primary advantage of selecting TYLin is the wealth of experience TYLin brings from having done it before.
We are not just planners and/or designers, we are d oers.
TYLin ’s culture is such that the company is very s table. Many of the same engineers that implemented the early systems are still at TYLin today. The core transit engineering team is located in the Philadelphia, PA office. When assistance is needed to address a situation, it’s v ery likely that there is another engineer who has s olved this problem before.
TYLin uses recognized systems engineering and proje ct management processes and tools to ensure that co nsulting assignment is delivered on time and within budget and exceeds our client’s expectations. Our tools are listed below:
• Planning and Specification Guide
• Baseline ITS Functional/Performance Specification t hat reflects the experience gained from many ITS projects
• Library of project cost data from other projects to aid in the production and accuracy of system cost estimates
• Microsoft Project Scheduling software
• Project SharePoint site for collaboration on delive rables among the TYLin/client team members, storage of reference material, and tracking of project action items and issues • Deltek Vision project accounting software, which provides TYLin’s Project Managers with real-time access to project plans and costs
• Rigorous QA procedures that ensures that every deli verable is reviewed internally prior to delivery to the client
List of Similar Clients
Below is TYLin industry-leading portfolio of comple ted and ongoing transit/transportation-related cons ulting assignments pertaining to the planning, design, pro curement, installation, and deployment of state-of the art ITS technologies:
• Real-time CAD/AVL platforms with passenger information (bus arrival) delivery/displays • “Smart bus” in-vehicle subsystems such as, but not limited to, route and schedule adherence tracking a nd reporting, data messaging, APCs, destination signs, automatic next-stop annunciators, and farebox interface • Outputs to transit-oriented decision support systems (TODSS) • Wide-area wireless communications infrastructures (land mobile radio and cellular-based) • Transit-oriented, multi-modal, operations control centers DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
6 City of Gardena
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7 City of Gardena
Chapter 3 Qualifications and Experience of Proposed Staff
TYLin is proposing Eric Keijzer for the implementation oversight of the GTrans Real-Time Information Deployment GTrans (GRID) project and the Scheduling, Operations Management, and Payroll Integration Project (OPS) Eric has been responsible for the previous and mostly completed project phases.
As shown in the organization chart below, Eric Keijzer will be the Project Manager/ Lead Engineer and Megan huff will provide Quality Assurance.
Résumés for Eric Keijzer, and Megan Huff are enclosed.
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8 City of Gardena
Eric (A.J.M.) Keijzer, PMP, SSCP
Project Manager
Eric has more than 23 years of experience and brings a wealth of specialized skills including CAD/AVL, IVR, ITS/Smart Bus, Scheduling S ystems, Maintenance Systems, GPS, Passenger Information Systems , Cyber Security, Database applications, Computer Systems Networking, and SharePoint.. Eric has worked on a variety of fleet monitoring, wireless communications and Transit ITS projects and was involved in all project life cycle phases. Eric is currently responsible for two CAD/AVL projects and provides technic al assistance for multiple other AVL, IVR, and CETC projects.
Eric is a Project Management Institute (PMI) Creden tialed Project Management Professional (PMP) and is a certified Systems Security Certified Practitioner (SSCP).
Education
B.S., Information Technology –
Fontys University, Eindhoven
The Netherlands
B.S., Management Science –
The Enschede Polytechnic,
Enschede, The Netherlands
University Degree in Marketing
(NIMA A and B), Enschede, The
Netherlands
Certification & Accreditation
Certified Project Management
Professional (PMP)
Systems Security Certified
Practitioner (SSCP)
Wonderware System Platform 1
and 2
Affiliations
Project Management Institute
(PMI)
International Information
Systems Security Certification
Consortium (ISC)²
Summary of Experience
GTrans, City of Gardena, GTrans Real -Time Information Deployment (GRID) , Gardena, California
Project Manager and lead engineer responsible for the planning phase, technical specifications, and proposal evaluation for a robust ITS system that includes a CAD/AVL system, real-time passenger information sys tem, and on-bus hardware for Transit Signal Priority.
GTrans, C ity of Gardena, Scheduling Operations Management and Payroll Integration System Project , Gardena, California
Project Manager for the implementation of the Scheduling Operations Management and Payroll Integration System Project . The project includes a scheduling, integrated operations and workforce man agement solution , and a customer complaints module.
Los Angeles Metro, feasibility study to determine space requirements for Metro’s new Rail Operations Control Center (ROC) and Bus Op erations Control Center (ROC), Los Angeles, California
Bus Operations Control Center Lead to determine Met ro’s current and future spatial needs for the ROC and BOC as separate entit ies and as an integrated ROC/BOC. The spatial reflects the daily operating n eeds of both divisions. The study identified the space needed for the ROC and B OC or a combined ROC/BOC so that spatial footprint will be available for Metro to find or build a space with sufficient capacity.
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9 City of Gardena
Southeastern Pennsylvania Transportation Authority (SEPTA), CAD/AVL and System, Philadelphia, Pennsylvania
Project Manager and ITS Technical Lead for the prep aration of plans and specifications for a new Computer Aided-Radio Dispa tch (CARD) platform. The CARD platform is comprised of (1) an entirely new, expansive, mission-critical land-mobile voice radio infrastructure delivering m ission-critical-grade voice radio communications interoperable with adjoining p ublic safety and public transit agencies; and (2) a fully modernized and in tegrated CAD/AVL system.
Once fully deployed, CARD will be supporting SEPTA’ s 1,600 buses, and 13 commuter and 11 subway, trolley, elevated, and light rail lines, across 5 counties encompassing greater Philadelphia and into nearby New Jersey and Delaware.
DART , Current State Technology Health Assessment , Des Moines Iowa Lead engineer to conduct a Health Assessment of DAR T’s systems and infrastructure including team members, skill sets a nd process, coupled with the current technical standards and industry best practices.
San Francisco Municipal Transportation Authority (S FMTA), Multimodal Transit Management System (MTMS) and Public Service Voice Radio Network (PSVRN), San Francisco, California
Subject Matter Expert of all matters concerning the MTMS, related, CAD/AVL, and other ITS-oriented systems of this state-of-the -art solution. Eric is also the project manager responsible for coordinating
TYLin ’s consulting engineering
services related to the new radio system deployment . Eric works closely with SFMTA's team to review the CAD/AVL design package a nd their system's interface with the new radio system, oversees syste m staging, factory testing, installation and mini-fleet testing, full fleet deployment and cutover, and related user and system administration training. The MTMS i ncludes CAD/AVL, integrated incident management/reporting, ADA compl iant traveler information, scheduling system interfaces, above an d underground radio systems, a primary and secondary control center, 7 radio sites, with equipment installed on all SFMTA vehicles, including the light rail and historical vehicles.
Potomac and Rappahannock Transportation Commission (PRTC), CAD/AVL System , Woodbridge, Virginia
Eric developed procurement specifications, evaluate d vendor proposals, and was the project manager for the implementation oversight of replacing a legacy CAD/AVL system supporting PRTC’s 135 vehicle fixed route and flex fleet with a system providing CAD/AVL functions, a fleet wide Au tomatic Passenger Counting (APC) implementation, interfaces to fixed and flex scheduling systems, and real time customer information feeds using the General Transit Feed Real Time Specification (GTFS RT).
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
10 City of Gardena
Suffolk County Transit, CAD/AVL System , Yaphank, New York Project manager for the implementation oversight of a new CAD/AVL system supporting Suffolk County’s 288 vehicle fixed route and paratransit fleet. Eric participated in the collection and analysis of user requirements and planning, developed procurement specifications, and evaluated vendor proposals for a CAD/AVL system for the Suffolk County Transit System.
Amtrak Northeast Corridor, CETC Replacement Project , Multiple locations Engaged to replace the current system with a new Ce ntral Electrification and Traffic Control (CETC) system that monitors and con trols rail traffic on the Northeast Corridor (NEC). Tasks include field and factory testing, developing and maintaining a Microsoft SharePoint Project Manageme nt site, and performing security audits.
New York City Transit Authority, Paratransit Division, AVL and IVR Systems , New York, New York
Provided project management and technical support o f the Automatic Vehicle Location Monitoring system (AVLM) that adds AVL cap abilities to the existing ADEPT paratransit scheduling system with over 1300 vehicles.
NYCT extended
TYLin ’s contract to include an Interactive Voice Respons e (IVR) system. Eric also provided project management support for this IVR project.
San Diego Trolley, Trolley Control Project, San Diego, California Provided network and IT support for the development of a new Trolley Control System for centralized management of the San Diego Trolley light rail system.
Tasks included field and factory testing and develo ping and maintaining a Microsoft SharePoint Project Management site.
King County, Transit Radio System Project, Washington, DC Developed and implemented evaluation databases for a transit radio system procurement. The databases were implemented in a wa y that the client can reuse them for other projects.
The Connecticut Department of Transportation, AVL D emonstration Project , Connecticut
Supported project management, collected user requir ements, and developed procurement specifications for a CAD/AVL System bei ng procured for the Greater Bridgeport Transit Authority.
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
11 City of Gardena
Megan C. Huff
Quality Assurance
Megan Huff is the Vice President and Managing Principal of TYLin and one of the leading rail, transit and public safety radio systems engineering consultancy firms in the United States.
With more than 25 years of experience in the transportation industry, Megan has an extensive track record in end-to-end delivery of complex, high priority projects on tight schedules within mission critical service organizations and a history of delivering value to the bottom line through process improvements and technology modernization. She has expertise in leading and directing technology related strategic planning, project development and implementation across a variety of public transit agencies.
Education
Bachelor of Arts, Arizona State
University, 1993
Certifications
PfMP- Portfolio Management
Professional
Summary of Experience
Amtrak, Senior Director Operations Technology, Philadelphia, Pennsylvania Responsible for leading and directing technology re lated strategic planning, project development and implementation for all busi ness lines and support organizations in Operations. Partnered with business line, support and information technology leaders in the development and delivery of integrated technolo gy solutions to optimize efficiency, improve performan ce, and support business decision making.
Managed investment and directed all technology acti vities for Amtrak’s largest division consisting of 19,000 employees and all operational assets to include rolling and fixed assets.
Designed and implemented measurements and controls for analyzing needs against the developed strategic plan.
Amtrak, IT Director of Requirements and Business Pl anning, Philadelphia, Pennsylvania
Responsible for developing computer systems and coo rdinating overall technical support for the COO’s business operations and objectives and ensuring that they are compatible with the long- term plans for Amtrak’s business, enterprise architecture and technology infrastructure. Worked to identify the optimal long- term technology solutions in support of the Operati ons unit while also balancing the need to deliver near-term business solutions an d technical support for day- to-day operations.
Managed project delivery, directed project managers , and managed analytic processes such as Systems Engineering, Business and Functional Requirements and Architecture analysis. Provided consultative guidance to the business units to pro-actively identify technology solutions for their business priorities, as well as assessed IT performance in meeting ongoing development and p roduction support.
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
12 City of Gardena
Charlotte Area Transit System (CATS), Manager of Sy stems and Research, Charlotte, NC
Transformational technology leader for major revita lization program across the Charlotte region through implementation of the first light rail line.
Responsible for all operational technology systems for Bus, Rail, Special Transportation(ADA), Safety & Security and Faciliti es; included Automatic Vehicle Location, Automatic Passenger Counters, Scheduling and Dispatch, Maintenance and Material Management , Signal Priority, Incident Management, Passenger Information Display deployments, etc. Determined f uture needs and planned projects, was responsible for budgets both capital and operating.
Charlotte Area Transit System (CATS), Business Appl ication Support Specialist, Charlotte, NC
Focused on business process analysis and standards development with an understanding of complex technical solutions as rel ated to current and future transit initiatives. Developed comprehensive transi t business requirements from a technological perspective and insured compliance with National ITS standards; which included the development and management of as signed projects insuring schedules, milestones and resource targets were met . Spearheaded data collection and compliance with ITS by implementing and ma intaining Turbo Architecture for the organization.
Provided support for the transit GIS systems, data, related sub- systems, and
interfaces. Managed the execution of activities and tasks associated with all GIS information including implementations, integration, reporting, upgrades, maintenance, data valida tion and support. Served as the CATS voting member on all City of Charlotte and Mecklenburg County collaborative committees as relating to GIS.
Port Authority of Allegheny County, Project Manager , Pittsburgh, Pennsylvania Responsible for formulation and definition of syste m scope and objectives based on user needs and a good understanding of applicabl e business systems and industry requirements. Devised or modified procedu res to solve complex problems considering computer equipment, capacity, operating time, and form of desired results; included analysis of business a nd user needs and documentation of requirements.
Delivered Point of Sale System by reengineering existing business processes from Treasury to Finance and at the Customer Service Center. Implemented a Windows Based SQL Driven Touch Screen and Bar-Coded Item Point of Sale System for sale of all fare instruments, including interfacing to e xisting Subscription and Financial systems. Developed and managed the Corporate Web Si te - www.PortAuthority.org / www.RideGold.com. Accounta ble for the design, development and delivery of the Incident Tracking and Management System that tracked all accidents and incidents that occurred i n revenue service from occurrence to discipline and retraining of the responsible party .
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
13 City of Gardena
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
14 City of Gardena
Chapter 4 Project Management Approach
Over more than six decades of consulting, TYLin has developed a methodology that achieves project obje ctives in a timely and cost-effective fashion. This methodology , well proven in practice, encompasses a comprehens ive, yet flexible, set of procedures. These general procedures are briefly discussed in this section in the context of the services proposed for GTrans.
GTrans staff, with its knowledge of their characteristics and practices, together with TYLin, leveraging their background in real-time computer and communications system engineering, form an effective and knowledgeable proje ct team.
While a knowledgeable project team is an indispensa ble element of any successful project, a successful project also needs: good planning, solid execution, and continua l communication with measurements of progress and c orrective action when necessary.
Our method fosters a close working relationship between team personnel. To avoid potential oversights and to ensure timely completion of all project tasks, the project team needs the support of a systematic, structured, and tested work methodology. This includes:
Adherence to PMI’s standards for project management ; Use of our well-tested Planning and Specification G uide Questionnaire for the identification of operat ional needs and definition of functional requirements;
Access to TYLin resources and specialists;
Structured internal audits for quality control;
Organized information exchange and experience transfer.
Project Planning
We are accustomed to meeting the demands
for timely completion of projects.
We understand the importance of
maintaining project schedules and the
ramifications of falling behind schedule.
Based on the project completion deadline and
other scheduling constraints established by
GTrans, TYLin will establish a Work Plan and
Schedule for every project that is based on
critical path elements related to items like;
design submittal requirements,
equipment/material lead times, and implementation p hasing/sequencing requirements. Then working within the overall project schedule, the TYLin team will meet weekly to establish the critical tasks to be accomp lished during the subsequent one-week period and monitors progress toward goals. Specific milestone targets will be agreed upon with GTrans and used to gauge and control project progress.
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
15 City of Gardena
TYLin has proven schedule performance and timelines s in submitting deliverables that are thorough, coo rdinated, of high quality and that conform to contractual obligations.
Planning and Specification Guide
A structure that effectively organizes the sequence of tasks and keeps the project on schedule is essential. Recognizing the importance of this need, TYLin has developed it s Planning and Specification Guide. The Guide consolidates TYLin experience on previous projects for use on subseque nt ones. It directs the project team through the in itial key steps of determining the operational requirements and the system performance objectives. The analysis of fea sible alternatives then follows logically. The Guide ensures orderly, swift, and thorough progress.
Using the Guide, we make best use of your time and ours to exchange information relevant to the project work. Your insights and specific system knowledge are conveyed to our consultants in an expeditious manner. At th e same time, we introduce and transfer to your staff the accumul ated experience gained on earlier project assignmen ts of similar nature. The Guide keeps the discussions on track du ring the information exchange meetings and achieves the goals through its exhaustive set of questions aimed at al l aspects of your project. By using this method, bo th the project team and management can be confident that all possible system requirements have been addressed, considered, and decided upon.
Project Activities and Status Reporting . The Project Manager will provide the GTrans Project Manager with a regular update that summarizes the activities and current status for all tasks.
In addition to written material and reports, the mo st important mechanism for information exchange and transfer of specialized expertise are the regular project meeti ngs. Meetings provide the best opportunities for an expeditious interchange of information and ideas. Poorly planned meetings waste time; while well planned meetings produce results. TYLin emphasizes the preparation for meetings by using a carefully plann ed agenda distributed prior to each meeting, and by controlling the discu ssions to obtain productive results. Well-planned meetings also enable GTrans personnel to participate with a minimum of interference with other responsibilities.
No meeting is successful without a brief documentation of the major agree- ments or understandings reached, as well as an acti on-item list for follow- up on unresolved issues. TYLin consulting staff is trained in conducting productive meetings that either resolve the outstan ding issues or produce a timetable with assigned responsibilities for their resolution.
The Supporting Organization
While the responsibility for conducting tasks will lie principally with the TYLin project team under t he direction of the Project Manager, TYLin methodology specifically cal ls for other TYLin staff specialists to provide bac kup support on a regular basis. In the execution of their project responsibilities, the project team seeks the assistance of these specialist engineers, thereby amplifying the value of our service.
Instead of relying solely on those individuals assigned to a project team, TYLin capitalizes on its total company strength by bringing to bear the depth and breadth of experi ence of its entire staff. This approach works well at TYLin as we have established an organization of specialists, sk illed in the various engineering disciplines. These specialists provide internal consulting support on each project. Intern al consultation, regular state-of-the-art seminars, and centralized computer files, as well as modern CADD facilities, all contribute to maximum information transfer amon g the TYLin recognizes that transferring
information and experience is one
of our responsibilities to our
clients.
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
16 City of Gardena
professional staff. This project structure makes available the full range of TYLin's system engineering experience to the project team, and thence to GTrans.
Additional Tools
The TYLin team also leverages:
Project communications, TYLin maintains an electronic library of standard p roject templates ranging from agendas, minutes, project tracking to requirements, specification and design documentation.
Project Web Site , A project SharePoint web site will be established to store and present (including to GTrans staff, if desired) the project documentation. Drawings, meeti ng notes, schedules, cost estimates, and other deli verables will be stored on this site, thus providing an additional level of interaction and communication among all parties. Extensive security measures protect the GTrans’s information from unauthorized access.
Industry research and analysis , TYLin maintains an electronic library with the la test material from system vendors and suppliers for use by our engineers when design deci sions must be made. Technical seminars are held fre quently with guest speakers from the vendor community or from TY Lin own team of experts to discuss the state-of-the -art and important industry developments. TYLin maintains a team of experts on specific areas of technology tha t are readily available to support project personnel when special needs arise.
Quality Assurance & Quality Control Procedures
The issue of quality assurance/quality control is a very serious one for the TYLin team. We are committed to achieving the highest level of quality in executing projects, with the goal of providing exceptional long term value to our clients.
To achieve this goal, we have implemented an aggres sive quality review process developed around key el ements of internationally recognized quality management stand ards. All aspects of our services are reviewed from a quality perspective throughout the consulting, design and implementation process. Without exception, all documents receive numerous quality reviews prior to issuance.
In addition to the internal TYLin quality reviews, GTrans personnel will have an opportunity to review any deliverable to ensure they meet the GTrans’s needs. Each review will be followed by a meeting to discuss the GTrans’s comments and questions.
• Internal auditing – auditing of scheduled quality evaluations is performed to ensure quality reviews are being properly conducted.
• Workforce training – training associated with the Quality Management system. • Scheduled quality reviews – quality reviews are built into every project plan and are budgeted accordingly. • Individual reviews – this is an on-going review by individual discipline team members performing day-to- day project duties.
• Peer reviews – this is conducted by another member of each engineering discipline to check and address issues unique to the discipline. Issues addressed include appropriate systems, compliance with codes a nd standards and rules of thumb based on experience and industry standards. This is typically led by the engineering practice leader or a senior level associate within the practice as designated by the pract ice leader.
• Interdisciplinary coordination reviews – review conducted with representatives of the entire project team to coordinate and cross-check inter-disciplinary issues and specific items affected by multiple disciplines. This is intended to be interactive and collaborative.
• Independent reviews – review conducted by someone independent from the project focused on constructability, coordination, cost control/value engineering and code compliance.
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
17 City of Gardena
• Contractual reviews – review conducted by the project manager to review for contract compliance to assure that all contractual obligations are being fulfilled.
• Invoicing reviews – monthly reviews will be conducted with the project team prior to issuing an invoice to ensure compliance with GTrans process.
TYLin is committed to finding solutions to challeng es without compromise to GTrans’s budget. We help a llocate infrastructure dollars wisely, and with reliability, to help free up attention to focus on the primary mission.
TYLin will ensure that the entire design team is in volved with and becomes responsible for cost contro l, so that continuous monitoring, control and corrective actions are achieved. Value engineering will be emphasized early in the design process so that important cost decisions can be made relative to project goals. Quality review at each milestone level will be performed to review cost versus the established budget and to compare cost with a database for previous projects.
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
18 City of Gardena
Chapter 5 Workplan
The following Work Plan describes the GTrans relate d project activities the TYLin Team will complete for the City of Gardena Maintenance/Facilities project.
All work will be coordinated by the TYLin Project M anager experienced with managing similar projects. The TYLin project manager will be in close contact with GTran s’ designated point of contact throughout the proje ct to ensure that TYLin work and deliverables are on schedule and meeting GTrans’ expectations.
Line
Item
Deliverable Responsible Due Date Description
1 Project Execution
Support (12
months)
TYLin PM Prior to project
sign off
TYLin PM:
• Manage Action Items and
coordinate responses to Action
Items assigned to GTrans.
• Resolve project issues
• Manage Requirements Traceability
Matrix (RTM)
• Review vendor milestones.
• Review invoices.
• Manage test variation items.
•
Manage project schedule.
2 24 Conf. Calls (12
months)
TYLin PM Bi-weekly calls TYLin PM to attend bi-week ly project meetings via conference call and
review/approve meeting minutes created
by the vendor.
3 Detailed Technical
Specifications
Documents DRAFT
TYLin PM Before RFP
Release
TYLin PM to draft the Technical
Specifications including Functions,
Hardware, Software, Interfaces, Testing,
Training, Documentation, Project
Management, Milestones, and Schedule .
4 Detailed Technical
Specifications
Review at GTrans
(Trip 1)
Joint Before RFP
Release
TYLin PM to review the Technical
Specifications with GTrans.
5 Detailed Technical
Specifications
Documents FINAL
TYLin PM Before RFP
Release
TYLin PM to finalize the Technical
Specifications including Functions,
Hardware, Software, Interfaces, Testing,
Training, Documentation, Project
Management, Milestones, and Schedule .
6 Independent Cost
Estimate
TYLin PM Before RFP
Release
TYLin PM to provide GTrans an
Independent Cost Estimate
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
19 City of Gardena
7 Responses to
Technical
Questions for
Addendum
Joint Before Proposal
Review
TYLIn PM to draft responses to technical
vendor questions.
8 Review Proposals Joint Before BAFO TYLIn PM to ev aluate proposals according to the GTrans evaluation process. Each
proposer’s pricing will be compared with
the independent cost estimate and with the
other proposer pricing. Questions and
discussion topics will be prepared for
responsive proposers invited for interviews.
9 Attend Proposer
interviews at
GTrans (Trip 2)
Joint Before BAFO TYLIn PM to attend Proposal inter views and summarize the interviews.
10 Price Analysis TYLin PM Before BAFO TYLin PM to analyze the proposed pricing. 11 Review BAFOs and
Update Proposal
Summary Reports
TYLin PM Before Vendor
Selection
TYLIn PM to evaluate the BAFO proposals
including cost.
12 Kick-Off Meeting -
Prepare Materials
and Minutes
(remote)
TYLin PM After Vendor
Selection
TYLIn PM to prepare the project kick-off
meeting.
13 Review Design
Documents (Trip
3)
Joint Before Testing TYLin PM to review and comment on design documents.
14 Review Test plan
and Test
procedures
Joint Before
Acceptance
Testing
TYLin PM to review and comment on test
plan and test procedures.
15 Acceptance
Testing at GTrans
(Trip 4)
Joint Before Project
Sign-Off
TYLin PM to attend Acceptance Testing.
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
20 City of Gardena
Chapter 6 Cost Proposal
This proposal is based on Time and Material with a not to exceed price listed of $ 107,934., including expenses.
INVOICING
TYLin will submit an invoice monthly with detailed accounting of hours and expenses.
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7 FIRM NAME:
PM (Eric Keijzer) Sub Totals
1 Project Execution Support (12 months) 120.00 120.00
2 24 Conf. Calls (12 months) 24.00 24.00
3 Detailed Technical Specifications Documents DRAFT 40.00 40.00 4 Detailed Technical Specifications Review at GTrans (Trip 1 ) 32.00 32.00 5 Detailed Technical Specifications Documents FINAL 10.00 10.00 6 Independent Cost Estimate 8.00 8.00
7 Response to Technical Questions for Addendum 8.00 8.00 8 Review Proposals 40.00 40.00
9 Attend Proposer interviews at GTrans (Trip 2) 24.00 24.00 10 Price Analysis 4.00 4.00
11 Review BAFOs and Update Proposal Summary Reports 10.00 10.00 12 Kick-Off Meeting - Prepare Materials and Minutes (remote) 10.00 10.00 13 Review Design Documents (Trip 3) 40.00 40.00
14 Review Test plan and Test procedures 40.00 40.00
15 Acceptance Testing at GTrans (Trip 4) 24.00 24.00
434.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 434.00
Rate per Hour (Includes Direct Labor + Overhead Burdon) $208.35 Cost:
Subtotal per Task $90,423.90 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $90,423.90 1 $2,117.00
2 Attendance at Proposer interviews at GTrans (1 person, 3 days on site) $2,117.00 3 Review Design Documents (1 person, 3 days on site) $2,117.00 4 Acceptance Testing at GTrans (1 person, 3 days on site) $2,117.00 $8,468.00
Hours: Cost:
434.00 $90,423.90
10% $9,042.39
$99,466.29
$8,468.00
$107,934
Sub Total Travel Cost
PROFESSIONAL CONSULTING SERVICES FOR GTrans Facilities and Maintenance System Project COST PROPOSAL 12/21/2023
TYLin
Project Management Phase PERSONNEL BREAKDOWN BY HOURS
Enter Job Title:
Subtotal of Hours
Travel Costs (Description Required)
Review General specification at GTrans (1 person, 3 days on site) GRAND TOTAL (including travel)
Total for Travel Costs
Sub Total
Profit Margin % and Dollars
GRAND TOTAL (w/o travel)
DocuSign Envelope ID: 996BEB06-FC37-4717-8F9E-840B2CBA92D7 City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 18.B
Section: DEPARTMENTAL
ITEMS - TRANSPORTATION
Meeting Date: January 23, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Approve Contract with with Southern California Edison to Build Electric Vehicle Charging Infrastructure at the GTrans Facility
COUNCIL ACTION REQUIRED:
Staff Recommendation: Approve Contract
and Authorize Signature by the City Manager
or his Designee
RECOMMENDATION AND STAFF SUMMARY:
In 2022, City Council adopted GTrans Zero-Emission Fleet Transition Plan, mapping out how GTrans intends to achieve a full transition to zero-emission vehicles by 2034. GTrans has six zero-emission vehicles in its fleet, and another seven scheduled to arrive in February/March of this year. As part of the plan, GTrans is in the planning/design stage for its electric charging station, which includes an expansion of solar panels and new battery storage to help reduce reliance on the energy grid and offset energy costs during peak periods.
In 2018, the California Public Utilities Commission (CPUC) implemented a rulemaking that would enable the State's investor owned utilities to invest in electric vehicle charging infrastructure. Each utility put forward a proposed plan, which was subsequently approved by the CPUC. As adopted, our utility, Southern California Edison (SCE) launched Charge Ready Transport, a program that aims to add charging stations for medium and heavy-duty electric vehicles at a minimum of 870 commercial sites within the utility’s 50,000 square-mile service area. SCE will pay the cost for "make-ready" projects, which consist of the transformers, paneling, trenching and civil work required to bring electricity to each stub for an electric vehicle charger. In addition, there will be a 50 percent rebate to transit agencies and schools to cover a portion of the charger unit costs. The cost of these projects will be considered infrastructure investments for SCE, which means they will be 'rate based,' and be recouped over time through the electricity bills of all SCE customers. Following the execution of an agreement, t
here is a 10-year period where the agency must maintain all charging equipment in working order at the site. The commitment period will commence on the in-service date of the charging equipment.
GTrans' application for the program was approved, and SCE has provided its design for the infrastructure. Now the City is required to execute the agreement which will allow SCE to proceed. The City Attorney previously reviewed and approved the contract with SCE to expedite the process. After the contract is executed, SCE will build the infrastructure to bring electricity from the current transformer to the proposed charging station location. Then GTrans will contract with a third party to install the electric vehicle chargers as part of our overall charging, solar and battery storage project. The seven chargers were previously approved by City Council in November 2023.
Therefore staff recommends that the City Council approve the contract with Southern California Edison to build electric vehicle charging infrastructure at the GTrans facility, and authorize signature by the City Manager or his Designee.
FINANCIAL IMPACT/COST:
There is no charge for SCE to build the infrastructure for the electric vehicle chargers. There is no impact to the General Fund.
ATTACHMENTS:
CRT-2019-0064.Charge Ready Transport Agreement.pdf
CRT-2019-0064_Conceptual_Design_15092023_144119.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
PROJECT DIRECTORY
UNDERGROUND SERVICE ALERT
APPLICABLE CODESALL WORK SHALL COMPLY WITH THE FOLLOWING APPLICABLE CODES:2020 NATIONAL ELECTRICAL CODE2022 CALIFORNIA ELECTRICAL CODE2022 CALIFORNIA BUILDING CODE2022 CALIFORNIA GREEN BUILDING CODE2022 CALIFORNIA MECHANICAL CODE2022 CALIFORNIA PLUMBING CODESCOPE OF WORK EROSION CONTROL NOTES:-EROSION AND SEDIMENT CONTROL BEST MANAGEMENT PRACTICES (BMPS) SHALL BE IMPLEMENTED ANDMAINTAINED TO MINIMIZE AND/OR PREVENT THE TRANSPORT OF SOIL FROM THE CONSTRUCTION SITE.-APPROPRIATE BMPS FOR CONSTRUCTION RELATED MATERIALS, WASTES, SPILLS, PR RESIDUES SHALL BEIMPLEMENTED TO ELIMINATE OR REDUCE TRANSPORT FROM THE SITE TO STREETS, DRAINAGE FACILITIES,OR ADJOINING PROPERTIES BY WIND OR RUNOFF.
UNDERGROUND SERVICE ALERTUTILITY NOTIFICATION CENTER OF SOUTHERN CALIFORNIA811 OR (800) 422-41333 WORKING DAYS UTILITY NOTIFICATION PRIOR TO CONSTRUCTIONCONTRACTOR SHALL VERIFY ALL PLANS & EXISTING LOCATIONS,CONDITIONS ON THE JOB SITE & SHALL IMMEDIATELY NOTIFY THEENGINEER IN WRITING OF ANY DISCREPANCIES BEFOREPROCEEDING WITH THE WORK OR BE RESPONSIBLE FOR SAME
SHEET INDEX
SOUTHERN CALIFORNIA EDISON CHARGE READY PROGRAMCITY OF GARDENA TRANSPORT-GARDENA13999 S WESTERN AVENUEGARDENA, CA 90249PROJECT ID: CRT-2019-064 -INSTALL ONE (1) NEW 2000A, 480/277V, 3PH, 4W MAIN SWITCHGEAR "EV - MSB"-INSTALL ONE (1) NEW 100A, 120/240V, 1 PH, 3W DISTRIBUTION PANEL "EV - L1"-INSTALL ONE (1) NEW STEPDOWN TRANSFORMER 277V - 120/240V SINGLE PHASE-INSTALL SEVEN (7) NEW 400A 600V AC DISCONNECT FUSIBLE ADDRESS:CITY OF GARDENA TRANSPORTATION - GARDENA13999 SOUTH WESTERN AVENUEGARDENA, CA 90249PROPERTY OWNER:---------ENGINEER OF RECORD:BRYTEMOVE ENERGYJOHN PAUL ADIGWU, P.E.(949) [email protected] SITE DEVELOPER:SAL OLIVASPROJECT MANAGER TRANSPORTATION ELECTRIFICATIONSOUTHERN CALIFORNIA EDISON (SCE)3 INNOVATION WAYPOMONA, CA 91763(909) 469-0266 O(626) 221-0754 [email protected] SHEET #TITLEG-0TITLE PAGEE-1.1SITE PLANE-3LAYOUT DETAILE-5SINGLE LINE, CONDUIT & WIRE SCHEDULE, AND PANEL SCHEDULE PROPERTY DESCRIPTIONAPN: 406-102-7901
SHEET NUMBERSHEET TITLEDATE:SCALE:CHECKED BY:DRAWN BY:
REVISIONMARKDATEDESCRIPTION
PROJECT DEVELOPER
PROJECT SITE
BRYTEMOVE ENERGY12 MORGANIRVINE, CA 92618TEL: (714) 908-5266www.brytemove.com V105/30/2023CD30
NOT FOR CONSTRUCTION
AS SHOWN9/13/23
G-0
SOUTHERN CALIFORNIA EDISON CO.CHARGE READY PROGRAM2244 WALNUT GROVE AVENUEROSEMEAD, CA 91770TEL: (800) 655-4555 JADLH
CITY OF GARDENA TRANSPORT - GARDENA13999 SOUTH WESTERN AVENUEGARDENA, CA 90249PROJECT ID: CRT-2019-0064 DWG: C:\Users\Deirdre Hawkins\AppData\Local\Temp\AcPublish_12768\SCE_City of Gardena Transport_CD30_20230913V2.dwg BY: Deirdre Hawkins Sep 13, 2023 - 5:04:06pmPROJ:P- V206/22/2023CD30V309/13/2023CD30
TITLE PAGE
PROJECT COORDINATOR:BRYTEMOVE ENERGYHAROOT PANOSPROJECT MANAGER(714) [email protected]
AREA OF WORKVICINITY MAP
SITE MAP
-TO ALLOW EXCEPTION ITEM NO. 1 OF 11B-228.3.2 IN REFERENCED TO 2022 CBC AS STATED THAT THEINSTALLATION OF THE PROPOSED EVCS ARE NOT AVAILABLE TO THE GENERAL PUBLIC AND INTENDED FORUSED BY DESIGNATED DRIVERS OR ASSIGNED TO EMPLOYEES ONLY.
SITE LOCATION
AC #1AC #2AC #3AC #4AC #5
CABLE OPENINGACCESSOPENING
UEUEUEUEUEUEUEUEUEUEUEUEUEUE
FUTURE DCFCPOWER CABINET #1FUTURE DCFCPOWER CABINET #2FUTURE DCFCPOWER CABINET #3FUTURE DCFCPOWER CABINET #4FUTURE DCFCPOWER CABINET #5 FRONTFRONTFRONTFRONT
EVCSDISPENSER
FUTURECOMMAC #4AC #5FUTURE DCFCPOWER CABINET #4FUTURE DCFCPOWER CABINET #5
EVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSER
EVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSER SHEET NUMBERSHEET TITLEDATE:SCALE:CHECKED BY:DRAWN BY:
REVISIONMARKDATEDESCRIPTION
PROJECT DEVELOPER
PROJECT SITE
BRYTEMOVE ENERGY12 MORGANIRVINE, CA 92618TEL: (714) 908-5266www.brytemove.com V105/30/2023CD30
NOT FOR CONSTRUCTION
AS SHOWN9/13/23
E-1.1
SOUTHERN CALIFORNIA EDISON CO.CHARGE READY PROGRAM2244 WALNUT GROVE AVENUEROSEMEAD, CA 91770TEL: (800) 655-4555 JADLH
CITY OF GARDENA TRANSPORT - GARDENA13999 SOUTH WESTERN AVENUEGARDENA, CA 90249PROJECT ID: CRT-2019-0064 DWG: C:\Users\Deirdre Hawkins\AppData\Local\Temp\AcPublish_12768\SCE_City of Gardena Transport_CD30_20230913V2.dwg BY: Deirdre Hawkins Sep 13, 2023 - 5:04:08pmPROJ:P- V206/22/2023CD30V309/13/2023CD30
SITE PLAN SITE PLANFeet01020
NOTES:1.UTILITY DISTRIBUTION INFRASTRUCTURE TO BE BUILT BY OTHERS AND SHOWN ONLY FOR PROJECT CLARITY ANDCOORDINATION2.IMPACTED EXISTING PARKING = 14 TOTAL SPACES3.PROPOSED CHARGING= 14 TOTAL4.EVCS LAYOUT BASED ON USED OF DUAL PORTS5.ALL PARKING SPACES ARE EXISTING. FIELD TO VERIFY EXACT DIMENSION PRIOR TO CONSTRUCTION6.FIELD VERIFY ALL EQUIPMENT LOCATION TO MAKE SURE APPROPRIATE SPACE IS AVAILABLE7.FIELD VERIFY ALL EXISTING UTILITY LOCATIONS FOR EASEMENT REQUIREMENT8.NEW 100A ,120/240V, 1 PHASE, 3 WIRE DISTRIBUTION PANEL TO PROVIDE LOW VOLTAGE (120V) POWER TO THE DCFCDISPENSERS ONLY.9.FOURTEEN (14) 15A 1 POLE BREAKERS AND FOURTEEN (14) STUB OUTS TO BE ADDED AT NEW 200A 120/240VDISTRIBUTION PANEL LEGEND:(N) BOLLARDSCE ELECTRICAL SERVICESUPPLY TO METER, BY T&DPROPOSED ELECTRICAL CONDUITFUTURE DUAL PORT DCFCDISPENSERUEUE (N) UTILITY TRANSFORMER
CUSTOMER INFRASTRUCTURE IMPROVEMENT #E.Q. 1INSTALL (N) "EV - MSB"1 UNIT2INSTALL (N) CONCRETE PAD FOR "EV - MSB" 73.04 SF3INSTALL (N) 3/4" X 10' GROUND ROD2 UNITS4INSTALL (N) 400A 600VDC AC DISCONNECT FUSED7 UNITS5INSTALL (N) 4"Ø POUR-IN BOLLARD34 UNITS6INSTALL (N) UNDERGROUND PULL BOX2 UNITS724" WIDE TRENCH250 LF8INSTALL (N) #4 AWG THWN-2 COPPER310 LF9INSTALL (N) #250 MCM THWN-2 COPPER740 LF10INSTALL (N) 2" SCH 40 PVC CONDUIT150 LF11INSTALL (N) 2" RIDGID CONDUIT30 LF 12(F) PROPOSED DCFC 150kW POWER CABINETS7 13(F) PROPOSED DCFC DISPENSERS14 14INSTALL (N) #8 AWG THWN-2 COPPER40 LF 15INSTALL (N) #6 AWG THWN-2 COPPER40 LF 16INSTALL (N) #2 AWG THWN-2 COPPER70 LF 17INSTALL (N) 1" SCH 40 PVC CONDUIT40 LF 18INSTALL (N) 1-1/2" SCH 40 PVC CONDUIT17 LF 19INSTALL (N) 15kVA STEPDOWN 277V - 120/240V, 1 PHASE TRANSFORMER AND PAD1 UNIT20INSTALL (N) DISTRIBUTION PANEL "EV - L1" 120/240V, 100A, SINGLE PHASE, 3 WIRE1UNIT 21INSTALL (N) 1-1/2" RIGID CONDUIT30 LF 22(F) PROPOSED COMMUNICATION CABINET1 UNIT23INSTALL (N) 5/8" X 8' GROUND ROD2 UNITS (N) EV-MSB
(E) 8' X 10' TRANSFORMER PAD FOR(N) 1000KV 277/480V UTILITY TRANSFORMER (N) 400A AC DISCONNECT(TYPICAL OF 7)(F) DCFC POWER CABINET(TYPICAL OF 7) 1E-3(F) DCFC DISPENSER(TYPICAL OF 7)
AC DISCONNECTAC #
(N) MAIN SWITCHBOARD"EV - MSB"
CABLE OPENINGACCESSOPENING
(N) UNDERGROUND PULL BOX
T(N) STEPDOWN TRANSFORMER
FUTURE DCFC POWER CABINETEVCS
(N) DISTRIBUTION PANEL"EV - L1"
(N) UNDERGROUND PULL BOX
FUTURE COMMUNICATION CABINET
(N) 15kVA STEPDOWNTRANSFORMER(N) 100A DISTRIBUTION PANEL(F) COMMUNICATION CABINET AC #1AC #2AC #3AC #4AC #5
UEUE
FUTURE DCFCPOWER CABINET #1FUTURE DCFCPOWER CABINET #2FUTURE DCFCPOWER CABINET #3FUTURE DCFCPOWER CABINET #4FUTURE DCFCPOWER CABINET #5 FRONTFRONTFRONTFRONT
EVCSDISPENSER
FUTURECOMMAC #4AC #5FUTURE DCFCPOWER CABINET #4FUTURE DCFCPOWER CABINET #5
EVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSER
EVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSER SHEET NUMBERSHEET TITLEDATE:SCALE:CHECKED BY:DRAWN BY:
REVISIONMARKDATEDESCRIPTION
PROJECT DEVELOPER
PROJECT SITE
BRYTEMOVE ENERGY12 MORGANIRVINE, CA 92618TEL: (714) 908-5266www.brytemove.com V105/30/2023CD30
NOT FOR CONSTRUCTION
AS SHOWN9/13/23
E-3
SOUTHERN CALIFORNIA EDISON CO.CHARGE READY PROGRAM2244 WALNUT GROVE AVENUEROSEMEAD, CA 91770TEL: (800) 655-4555 JADLH
CITY OF GARDENA TRANSPORT - GARDENA13999 SOUTH WESTERN AVENUEGARDENA, CA 90249PROJECT ID: CRT-2019-0064 DWG: C:\Users\Deirdre Hawkins\AppData\Local\Temp\AcPublish_12768\SCE_City of Gardena Transport_CD30_20230913V2.dwg BY: Deirdre Hawkins Sep 13, 2023 - 5:04:09pmPROJ:P- V206/22/2023CD30V309/13/2023CD30
LAYOUT DETAIL SCALE:1LAYOUT DETAIL1" = 5'12'4'12'12'4'12'12'4'12'12'4' 45' 6' 45' 28'28'
6'-9"6'-9"6'-9"6'-9"3'-9"
4' TYP
7'-4"8' TYPICAL123
12TYP5TYP
2'-6"
789104TYP
13TYP
1'-2"2'-4"3'-2"1'-7"2'1'-6"781417715161815161881410919201091781421151621 6'-9"8119TYP22
4'6'-9"
23 GND
M1600AF1600AT3P w/GFIw/SPD
(2) 3/4" Ø X 10' CU GR
UTILITYPULL SECTION(N) MAIN SWITCHBOARD "EV - MSB": 2000A, 480/277V, 3ɸ, 4W 65KAIC NEMA 3RMETER MAINSECTION
T(N) UTILITYTRANSFORMER
(N) (1) #3/0 AWG GEC PER NEC 250.66
UGPS
(N) 400A RATEDAC DISCONNECT #1FUTUREDCFC POWERCABINET
250 AF250 AT3PSECTION 2
6'-0" MINNEWFUTUREFUTUREDCFC POWERCABINETFUTUREDCFC POWERCABINETFUTUREDCFC POWERCABINETFUTUREDCFC POWERCABINET 250 AF250 AT3P250 AF250 AT3P250 AF250 AT3P70 AF70 AT2P
(N) 400A RATEDAC DISCONNECT #2(N) 400A RATEDAC DISCONNECT #3(N) 400A RATEDAC DISCONNECT #4(N) 400A RATEDAC DISCONNECT #5(N) 6 AWG GEC5/8" x 8' GR (N) DISTRIBUTION PANEL "EV - L1" 100 AMP, 120/240 VOLT, 1PH, 3W, NEMA 3R, 42KAIC (N) 15kVATRANSFORMER277V 1ɸ - 120/240V 1ɸ
15 AF1P15 AF1P
(F) FUTUREDCFCDISPENSER #1(F) FUTUREDCFCDISPENSER #14
THRU
THRU
100AF1P 250 AF250 AT3P15 AF1P
(F) COMMMODEM
15 AF1P
(F) NETWORKSWITCH
15 AF1PSPARE15 AF1PSPARE
FUTUREDCFC POWERCABINETFUTUREDCFC POWERCABINET
250 AF250 AT3P
(N) 400A RATEDAC DISCONNECT #6(N) 400A RATEDAC DISCONNECT #7 250 AF250 AT3P
SHEET NUMBERSHEET TITLEDATE:SCALE:CHECKED BY:DRAWN BY:
REVISIONMARKDATEDESCRIPTION
PROJECT DEVELOPER
PROJECT SITE
BRYTEMOVE ENERGY12 MORGANIRVINE, CA 92618TEL: (714) 908-5266www.brytemove.com V105/30/2023CD30
NOT FOR CONSTRUCTION
AS SHOWN9/13/23
E-5
SOUTHERN CALIFORNIA EDISON CO.CHARGE READY PROGRAM2244 WALNUT GROVE AVENUEROSEMEAD, CA 91770TEL: (800) 655-4555 JADLH
CITY OF GARDENA TRANSPORT - GARDENA13999 SOUTH WESTERN AVENUEGARDENA, CA 90249PROJECT ID: CRT-2019-0064 DWG: C:\Users\Deirdre Hawkins\AppData\Local\Temp\AcPublish_12768\SCE_City of Gardena Transport_CD30_20230913V2.dwg BY: Deirdre Hawkins Sep 13, 2023 - 5:04:10pmPROJ:P- V206/22/2023CD30V309/13/2023CD30
ELECTRICAL SINGLE LINE DIAGRAMCONDUIT & WIRE SCHEDULEPANEL LOAD SCHEDULE NOTES:1.ALL FUTURE EV CHARGERS SHALL BE DESIGNED BY OTHERS UNDER SEPARATE PERMIT(S).2.DESIGN ASSUMES NO ADDITIONAL LOADS WILL BE ADDED3.ALL OCPD TO HAVE A MINIMUM 75 DEGREE TERMINATION LUG RATING 4CONDUIT AND WIRE SCHEDULE
1SINGLE LINE DIAGRAM
2MAIN SWITCHBOARD PANEL SCHEDULE "EV - MSB"
CONDUIT & WIRE SCHEDULEIDENTIFIERFROMTOVOLTAGE(VAC - PHASE)NET CURRENT(AMPS)UPSTREAMOCPD(AMPS)NUMBER OFCONDUIT RUNCONDUITSIZE/TYPEWIRE CONTENTSPER CONDUIT RUNONE WAYDISTANCE (MAX)%VDROPREMARKS A(N) UTILITY TRANSFORMER(N) MAIN SWITCHBOARD "EV - MSB"(277/480V SECTION)---REFER TO UTILITYDRAWINGREFER TO UTILITYDRAWING--- B(N) MAIN SWITCHBOARD "EV - MSB"(277/480V SECTION)(N) 400A AC DISCONNECT#1 - #7480V-3ɸ19825012"C SCH 40 PVC/RMC(3) #250 MCM THWN-2 CU(1) #4 AWG EGC CU860.84- C(N) MAIN SWITCHBOARD "EV - MSB"(277/480V SECTION)(N) 15kVA STEPDOWNTRANSFORMER277V-1ɸ547011"C SCH 40 PVC/RMC(2) #4 AWG THWN-2 CU(1) #8 AWG EGC CU210.22FULL LOAD AMPS@SINGLE PHASED(N) 15kVA STEPDOWNTRANSFORMER(N) DISTRIBUTION PANEL "EV - L1"120/240V-1ɸ4010011-1/2" C SCH 40 PVC(3) #2 AWG THWN-2 CU(1) #6 AWG SSBJ CU210.36SINGLE PHASE BB ACD
3DISTRIBUTION PANEL SCHEDULE "EV - L1"
B BBBB
PROJECT DIRECTORY
UNDERGROUND SERVICE ALERT
APPLICABLE CODESALL WORK SHALL COMPLY WITH THE FOLLOWING APPLICABLE CODES:2020 NATIONAL ELECTRICAL CODE2022 CALIFORNIA ELECTRICAL CODE2022 CALIFORNIA BUILDING CODE2022 CALIFORNIA GREEN BUILDING CODE2022 CALIFORNIA MECHANICAL CODE2022 CALIFORNIA PLUMBING CODESCOPE OF WORK EROSION CONTROL NOTES:-EROSION AND SEDIMENT CONTROL BEST MANAGEMENT PRACTICES (BMPS) SHALL BE IMPLEMENTED ANDMAINTAINED TO MINIMIZE AND/OR PREVENT THE TRANSPORT OF SOIL FROM THE CONSTRUCTION SITE.-APPROPRIATE BMPS FOR CONSTRUCTION RELATED MATERIALS, WASTES, SPILLS, PR RESIDUES SHALL BEIMPLEMENTED TO ELIMINATE OR REDUCE TRANSPORT FROM THE SITE TO STREETS, DRAINAGE FACILITIES,OR ADJOINING PROPERTIES BY WIND OR RUNOFF.
UNDERGROUND SERVICE ALERTUTILITY NOTIFICATION CENTER OF SOUTHERN CALIFORNIA811 OR (800) 422-41333 WORKING DAYS UTILITY NOTIFICATION PRIOR TO CONSTRUCTIONCONTRACTOR SHALL VERIFY ALL PLANS & EXISTING LOCATIONS,CONDITIONS ON THE JOB SITE & SHALL IMMEDIATELY NOTIFY THEENGINEER IN WRITING OF ANY DISCREPANCIES BEFOREPROCEEDING WITH THE WORK OR BE RESPONSIBLE FOR SAME
SHEET INDEX
SOUTHERN CALIFORNIA EDISON CHARGE READY PROGRAMCITY OF GARDENA TRANSPORT-GARDENA13999 S WESTERN AVENUEGARDENA, CA 90249PROJECT ID: CRT-2019-064 -INSTALL ONE (1) NEW 2000A, 480/277V, 3PH, 4W MAIN SWITCHGEAR "EV - MSB"-INSTALL ONE (1) NEW 100A, 120/240V, 1 PH, 3W DISTRIBUTION PANEL "EV - L1"-INSTALL ONE (1) NEW STEPDOWN TRANSFORMER 277V - 120/240V SINGLE PHASE-INSTALL SEVEN (7) NEW 400A 600V AC DISCONNECT FUSIBLE ADDRESS:CITY OF GARDENA TRANSPORTATION - GARDENA13999 SOUTH WESTERN AVENUEGARDENA, CA 90249PROPERTY OWNER:---------ENGINEER OF RECORD:BRYTEMOVE ENERGYJOHN PAUL ADIGWU, P.E.(949) [email protected] SITE DEVELOPER:SAL OLIVASPROJECT MANAGER TRANSPORTATION ELECTRIFICATIONSOUTHERN CALIFORNIA EDISON (SCE)3 INNOVATION WAYPOMONA, CA 91763(909) 469-0266 O(626) 221-0754 [email protected] SHEET #TITLEG-0TITLE PAGEE-1.1SITE PLANE-3LAYOUT DETAILE-5SINGLE LINE, CONDUIT & WIRE SCHEDULE, AND PANEL SCHEDULE PROPERTY DESCRIPTIONAPN: 406-102-7901
SHEET NUMBERSHEET TITLEDATE:SCALE:CHECKED BY:DRAWN BY:
REVISIONMARKDATEDESCRIPTION
PROJECT DEVELOPER
PROJECT SITE
BRYTEMOVE ENERGY12 MORGANIRVINE, CA 92618TEL: (714) 908-5266www.brytemove.com V105/30/2023CD30
NOT FOR CONSTRUCTION
AS SHOWN9/13/23
G-0
SOUTHERN CALIFORNIA EDISON CO.CHARGE READY PROGRAM2244 WALNUT GROVE AVENUEROSEMEAD, CA 91770TEL: (800) 655-4555 JADLH
CITY OF GARDENA TRANSPORT - GARDENA13999 SOUTH WESTERN AVENUEGARDENA, CA 90249PROJECT ID: CRT-2019-0064 DWG: C:\Users\Deirdre Hawkins\AppData\Local\Temp\AcPublish_12768\SCE_City of Gardena Transport_CD30_20230913V2.dwg BY: Deirdre Hawkins Sep 13, 2023 - 5:04:06pmPROJ:P- V206/22/2023CD30V309/13/2023CD30
TITLE PAGE
PROJECT COORDINATOR:BRYTEMOVE ENERGYHAROOT PANOSPROJECT MANAGER(714) [email protected]
AREA OF WORKVICINITY MAP
SITE MAP
-TO ALLOW EXCEPTION ITEM NO. 1 OF 11B-228.3.2 IN REFERENCED TO 2022 CBC AS STATED THAT THEINSTALLATION OF THE PROPOSED EVCS ARE NOT AVAILABLE TO THE GENERAL PUBLIC AND INTENDED FORUSED BY DESIGNATED DRIVERS OR ASSIGNED TO EMPLOYEES ONLY.
SITE LOCATION
AC #1AC #2AC #3AC #4AC #5
CABLE OPENINGACCESSOPENING
UEUEUEUEUEUEUEUEUEUEUEUEUEUE
FUTURE DCFCPOWER CABINET #1FUTURE DCFCPOWER CABINET #2FUTURE DCFCPOWER CABINET #3FUTURE DCFCPOWER CABINET #4FUTURE DCFCPOWER CABINET #5 FRONTFRONTFRONTFRONT
EVCSDISPENSER
FUTURECOMMAC #4AC #5FUTURE DCFCPOWER CABINET #4FUTURE DCFCPOWER CABINET #5
EVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSER
EVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSER SHEET NUMBERSHEET TITLEDATE:SCALE:CHECKED BY:DRAWN BY:
REVISIONMARKDATEDESCRIPTION
PROJECT DEVELOPER
PROJECT SITE
BRYTEMOVE ENERGY12 MORGANIRVINE, CA 92618TEL: (714) 908-5266www.brytemove.com V105/30/2023CD30
NOT FOR CONSTRUCTION
AS SHOWN9/13/23
E-1.1
SOUTHERN CALIFORNIA EDISON CO.CHARGE READY PROGRAM2244 WALNUT GROVE AVENUEROSEMEAD, CA 91770TEL: (800) 655-4555 JADLH
CITY OF GARDENA TRANSPORT - GARDENA13999 SOUTH WESTERN AVENUEGARDENA, CA 90249PROJECT ID: CRT-2019-0064 DWG: C:\Users\Deirdre Hawkins\AppData\Local\Temp\AcPublish_12768\SCE_City of Gardena Transport_CD30_20230913V2.dwg BY: Deirdre Hawkins Sep 13, 2023 - 5:04:08pmPROJ:P- V206/22/2023CD30V309/13/2023CD30
SITE PLAN SITE PLANFeet01020
NOTES:1.UTILITY DISTRIBUTION INFRASTRUCTURE TO BE BUILT BY OTHERS AND SHOWN ONLY FOR PROJECT CLARITY ANDCOORDINATION2.IMPACTED EXISTING PARKING = 14 TOTAL SPACES3.PROPOSED CHARGING= 14 TOTAL4.EVCS LAYOUT BASED ON USED OF DUAL PORTS5.ALL PARKING SPACES ARE EXISTING. FIELD TO VERIFY EXACT DIMENSION PRIOR TO CONSTRUCTION6.FIELD VERIFY ALL EQUIPMENT LOCATION TO MAKE SURE APPROPRIATE SPACE IS AVAILABLE7.FIELD VERIFY ALL EXISTING UTILITY LOCATIONS FOR EASEMENT REQUIREMENT8.NEW 100A ,120/240V, 1 PHASE, 3 WIRE DISTRIBUTION PANEL TO PROVIDE LOW VOLTAGE (120V) POWER TO THE DCFCDISPENSERS ONLY.9.FOURTEEN (14) 15A 1 POLE BREAKERS AND FOURTEEN (14) STUB OUTS TO BE ADDED AT NEW 200A 120/240VDISTRIBUTION PANEL LEGEND:(N) BOLLARDSCE ELECTRICAL SERVICESUPPLY TO METER, BY T&DPROPOSED ELECTRICAL CONDUITFUTURE DUAL PORT DCFCDISPENSERUEUE (N) UTILITY TRANSFORMER
CUSTOMER INFRASTRUCTURE IMPROVEMENT #E.Q. 1INSTALL (N) "EV - MSB"1 UNIT2INSTALL (N) CONCRETE PAD FOR "EV - MSB" 73.04 SF3INSTALL (N) 3/4" X 10' GROUND ROD2 UNITS4INSTALL (N) 400A 600VDC AC DISCONNECT FUSED7 UNITS5INSTALL (N) 4"Ø POUR-IN BOLLARD34 UNITS6INSTALL (N) UNDERGROUND PULL BOX2 UNITS724" WIDE TRENCH250 LF8INSTALL (N) #4 AWG THWN-2 COPPER310 LF9INSTALL (N) #250 MCM THWN-2 COPPER740 LF10INSTALL (N) 2" SCH 40 PVC CONDUIT150 LF11INSTALL (N) 2" RIDGID CONDUIT30 LF 12(F) PROPOSED DCFC 150kW POWER CABINETS7 13(F) PROPOSED DCFC DISPENSERS14 14INSTALL (N) #8 AWG THWN-2 COPPER40 LF 15INSTALL (N) #6 AWG THWN-2 COPPER40 LF 16INSTALL (N) #2 AWG THWN-2 COPPER70 LF 17INSTALL (N) 1" SCH 40 PVC CONDUIT40 LF 18INSTALL (N) 1-1/2" SCH 40 PVC CONDUIT17 LF 19INSTALL (N) 15kVA STEPDOWN 277V - 120/240V, 1 PHASE TRANSFORMER AND PAD1 UNIT20INSTALL (N) DISTRIBUTION PANEL "EV - L1" 120/240V, 100A, SINGLE PHASE, 3 WIRE1UNIT 21INSTALL (N) 1-1/2" RIGID CONDUIT30 LF 22(F) PROPOSED COMMUNICATION CABINET1 UNIT23INSTALL (N) 5/8" X 8' GROUND ROD2 UNITS (N) EV-MSB
(E) 8' X 10' TRANSFORMER PAD FOR(N) 1000KV 277/480V UTILITY TRANSFORMER (N) 400A AC DISCONNECT(TYPICAL OF 7)(F) DCFC POWER CABINET(TYPICAL OF 7) 1E-3(F) DCFC DISPENSER(TYPICAL OF 7)
AC DISCONNECTAC #
(N) MAIN SWITCHBOARD"EV - MSB"
CABLE OPENINGACCESSOPENING
(N) UNDERGROUND PULL BOX
T(N) STEPDOWN TRANSFORMER
FUTURE DCFC POWER CABINETEVCS
(N) DISTRIBUTION PANEL"EV - L1"
(N) UNDERGROUND PULL BOX
FUTURE COMMUNICATION CABINET
(N) 15kVA STEPDOWNTRANSFORMER(N) 100A DISTRIBUTION PANEL(F) COMMUNICATION CABINET AC #1AC #2AC #3AC #4AC #5
UEUE
FUTURE DCFCPOWER CABINET #1FUTURE DCFCPOWER CABINET #2FUTURE DCFCPOWER CABINET #3FUTURE DCFCPOWER CABINET #4FUTURE DCFCPOWER CABINET #5 FRONTFRONTFRONTFRONT
EVCSDISPENSER
FUTURECOMMAC #4AC #5FUTURE DCFCPOWER CABINET #4FUTURE DCFCPOWER CABINET #5
EVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSER
EVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSEREVCSDISPENSER SHEET NUMBERSHEET TITLEDATE:SCALE:CHECKED BY:DRAWN BY:
REVISIONMARKDATEDESCRIPTION
PROJECT DEVELOPER
PROJECT SITE
BRYTEMOVE ENERGY12 MORGANIRVINE, CA 92618TEL: (714) 908-5266www.brytemove.com V105/30/2023CD30
NOT FOR CONSTRUCTION
AS SHOWN9/13/23
E-3
SOUTHERN CALIFORNIA EDISON CO.CHARGE READY PROGRAM2244 WALNUT GROVE AVENUEROSEMEAD, CA 91770TEL: (800) 655-4555 JADLH
CITY OF GARDENA TRANSPORT - GARDENA13999 SOUTH WESTERN AVENUEGARDENA, CA 90249PROJECT ID: CRT-2019-0064 DWG: C:\Users\Deirdre Hawkins\AppData\Local\Temp\AcPublish_12768\SCE_City of Gardena Transport_CD30_20230913V2.dwg BY: Deirdre Hawkins Sep 13, 2023 - 5:04:09pmPROJ:P- V206/22/2023CD30V309/13/2023CD30
LAYOUT DETAIL SCALE:1LAYOUT DETAIL1" = 5'12'4'12'12'4'12'12'4'12'12'4' 45' 6' 45' 28'28'
6'-9"6'-9"6'-9"6'-9"3'-9"
4' TYP
7'-4"8' TYPICAL123
12TYP5TYP
2'-6"
789104TYP
13TYP
1'-2"2'-4"3'-2"1'-7"2'1'-6"781417715161815161881410919201091781421151621 6'-9"8119TYP22
4'6'-9"
23 GND
M1600AF1600AT3P w/GFIw/SPD
(2) 3/4" Ø X 10' CU GR
UTILITYPULL SECTION(N) MAIN SWITCHBOARD "EV - MSB": 2000A, 480/277V, 3ɸ, 4W 65KAIC NEMA 3RMETER MAINSECTION
T(N) UTILITYTRANSFORMER
(N) (1) #3/0 AWG GEC PER NEC 250.66
UGPS
(N) 400A RATEDAC DISCONNECT #1FUTUREDCFC POWERCABINET
250 AF250 AT3PSECTION 2
6'-0" MINNEWFUTUREFUTUREDCFC POWERCABINETFUTUREDCFC POWERCABINETFUTUREDCFC POWERCABINETFUTUREDCFC POWERCABINET 250 AF250 AT3P250 AF250 AT3P250 AF250 AT3P70 AF70 AT2P
(N) 400A RATEDAC DISCONNECT #2(N) 400A RATEDAC DISCONNECT #3(N) 400A RATEDAC DISCONNECT #4(N) 400A RATEDAC DISCONNECT #5(N) 6 AWG GEC5/8" x 8' GR (N) DISTRIBUTION PANEL "EV - L1" 100 AMP, 120/240 VOLT, 1PH, 3W, NEMA 3R, 42KAIC (N) 15kVATRANSFORMER277V 1ɸ - 120/240V 1ɸ
15 AF1P15 AF1P
(F) FUTUREDCFCDISPENSER #1(F) FUTUREDCFCDISPENSER #14
THRU
THRU
100AF1P 250 AF250 AT3P15 AF1P
(F) COMMMODEM
15 AF1P
(F) NETWORKSWITCH
15 AF1PSPARE15 AF1PSPARE
FUTUREDCFC POWERCABINETFUTUREDCFC POWERCABINET
250 AF250 AT3P
(N) 400A RATEDAC DISCONNECT #6(N) 400A RATEDAC DISCONNECT #7 250 AF250 AT3P
SHEET NUMBERSHEET TITLEDATE:SCALE:CHECKED BY:DRAWN BY:
REVISIONMARKDATEDESCRIPTION
PROJECT DEVELOPER
PROJECT SITE
BRYTEMOVE ENERGY12 MORGANIRVINE, CA 92618TEL: (714) 908-5266www.brytemove.com V105/30/2023CD30
NOT FOR CONSTRUCTION
AS SHOWN9/13/23
E-5
SOUTHERN CALIFORNIA EDISON CO.CHARGE READY PROGRAM2244 WALNUT GROVE AVENUEROSEMEAD, CA 91770TEL: (800) 655-4555 JADLH
CITY OF GARDENA TRANSPORT - GARDENA13999 SOUTH WESTERN AVENUEGARDENA, CA 90249PROJECT ID: CRT-2019-0064 DWG: C:\Users\Deirdre Hawkins\AppData\Local\Temp\AcPublish_12768\SCE_City of Gardena Transport_CD30_20230913V2.dwg BY: Deirdre Hawkins Sep 13, 2023 - 5:04:10pmPROJ:P- V206/22/2023CD30V309/13/2023CD30
ELECTRICAL SINGLE LINE DIAGRAMCONDUIT & WIRE SCHEDULEPANEL LOAD SCHEDULE NOTES:1.ALL FUTURE EV CHARGERS SHALL BE DESIGNED BY OTHERS UNDER SEPARATE PERMIT(S).2.DESIGN ASSUMES NO ADDITIONAL LOADS WILL BE ADDED3.ALL OCPD TO HAVE A MINIMUM 75 DEGREE TERMINATION LUG RATING 4CONDUIT AND WIRE SCHEDULE
1SINGLE LINE DIAGRAM
2MAIN SWITCHBOARD PANEL SCHEDULE "EV - MSB"
CONDUIT & WIRE SCHEDULEIDENTIFIERFROMTOVOLTAGE(VAC - PHASE)NET CURRENT(AMPS)UPSTREAMOCPD(AMPS)NUMBER OFCONDUIT RUNCONDUITSIZE/TYPEWIRE CONTENTSPER CONDUIT RUNONE WAYDISTANCE (MAX)%VDROPREMARKS A(N) UTILITY TRANSFORMER(N) MAIN SWITCHBOARD "EV - MSB"(277/480V SECTION)---REFER TO UTILITYDRAWINGREFER TO UTILITYDRAWING--- B(N) MAIN SWITCHBOARD "EV - MSB"(277/480V SECTION)(N) 400A AC DISCONNECT#1 - #7480V-3ɸ19825012"C SCH 40 PVC/RMC(3) #250 MCM THWN-2 CU(1) #4 AWG EGC CU860.84- C(N) MAIN SWITCHBOARD "EV - MSB"(277/480V SECTION)(N) 15kVA STEPDOWNTRANSFORMER277V-1ɸ547011"C SCH 40 PVC/RMC(2) #4 AWG THWN-2 CU(1) #8 AWG EGC CU210.22FULL LOAD AMPS@SINGLE PHASED(N) 15kVA STEPDOWNTRANSFORMER(N) DISTRIBUTION PANEL "EV - L1"120/240V-1ɸ4010011-1/2" C SCH 40 PVC(3) #2 AWG THWN-2 CU(1) #6 AWG SSBJ CU210.36SINGLE PHASE BB ACD
3DISTRIBUTION PANEL SCHEDULE "EV - L1"
B BBBB