Interacted extensively with Metro internal Departments and third Party Agencies including LA City , Caltrans, Fire Departments, LA County, LA DWP, LA DPW, LA City Council Offices, LA BOE, LA BSS, LA BSL, LA DOT, LA CAC, CA State Air resources Board, Water Board, Caltrans, Municipalities.
Projects Include:
• R2R: Reviewed overall Conceptual Design. Provided Civil/ Structural, Stormwater Management, Constructability , Overall Design Management Input during PE. • Orange Line Electric Bus Charging Stations: DBB (Design Bid Build) DM (Design Manager) and CM (Construction Manager)
• Division 1 Master Plan: Design and Construction to be done in many Phases both with DB (Design Build) and DBB Provided DM and CM duties.
• British Rail: Designed railway bridges, tunnel structures, under- pass structures, overhead pedestrian bridges, railway tracks DB - DM and CM • Division 3 Annex Building DB – DM, CM
• Metro Blue Line: Division 11 Maintenance Building Expansion DB – DM • Metro Green Line: Aviation Station Site Improvements DBB - DM • Metro Red Line: Cut and cover tunnel structure (Wilshire/ Alvarado station cross over structure and station structure interface) – DM performed structural design for Sverdrup Corporation & MRTC
• Metro Red Line drainage enhancements at Civic Center and Mac Arthur Park Stations - DM.
• Metro Red Line: Division 20, 1 st Street bridge expansion by City of LA DBB – provided Civil/Structural engineering support during bridge construction to safe guard Metro facilities and operation.
• East side Light Rail: Managed Civil design review and comments resolution. • Metro Blue Line: Sound Wall at Wardlow station, DBB - DM • ARRA funded Transit Improvements, DB – DM and CM.
• Division 4 LID Permeable Pavement DBB – DM & CM
• 425Kw Solar to Electric Power Generation System DB - DM & CM.
Ismail and Otova Structural Engineers, Marina Del Rey, CA (Oct 1983-Jun 1990) Project Engineer
DM on the Red Line Crossover structure at Wilshire and Alvarado Station – Metro Contract # A175.
DM on new designs, renovations, and modifications. Designed various types of buildings in Commercial, Residential, Industrial, Institutional type of buildings in steel, concrete, wood, CMU, tilt-up. completed projects within schedule and budget.
Prepared specifications and cost estimates. Wrote technical reports. Represented company and dealt with other Engineers and third parties. Supervised 2 Engineers and 2 Draftspersons.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Ajith Peiris, P.E.
Senior Civil Engineer
Techna-West Engineering, Edmonton, Alberta, Canada (Jul 1981-Jul 1983) Project Engineer
Managed Design projects on industrial and commercial buildings. Coordinated with Architects, City and Fire Departments. Supervised 3 Engineers and 3 Draftspersons.
Dow-Mac Concrete Ltd., Stamford, England (Sep 1978-Jun 1981) Project Engineer
Managed Design Build contracts to provide alternate designs and construction to Railway bridges, tracks, cut and cover tunnels for grade separations. Supervised 2 junior Engineers and 2 Drafts persons.
Education
BS Middlesex University, London, England
Civil Engineering, 1978
Professional Certification
State of California registered Civil Engineer - C 44903.
State of California registered Qualified SWPPP Developer (QSD) - # 21015 State of California registered Qualified SWPPP Practitioner (QSP) - # 21015.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Leon Swain, P.E.
Project Level
Senior Civil Engineer
Qualifications
• City of Santa Monica’s Director of Public Works/City Engineer, City of Palmdale’s Interim Director of Public Works
• Licensed Professional Civil Engineer in CA
• Over 34 Years of Experience in the Public Works Sector • Extensive Public Works And Capital Improvement Project Management Experience
• Strong Written and Oral Communication Skills
• Team Player
Relevant Project Experience
City of Culver City, CA (2020-2021)
Interim Senior Civil Engineer
• Provided Interim Project Management Services for a number of projects including Washington Blvd. Stormwater Capture, Mesmer Pump Station Replacement, Transfer Station Push Wall and the APWA award winning Culver Boulevard Realignment & Storm Water Capture Project. The Culver Blvd. project was an $18.3 million multibenefit project that improves traffic, pedestrian safety, bicycle mobility, and improves and maintains water quality by capturing runoff from 796 acres of watershed, treats and stores runoff in an eight-acre-foot underground reservoir, and filters and discharges a portion of the treated stormwater back into the storm drain system. Treated stormwater is also pumped and used as irrigation for the two-acre landscaped median. • Administered various grants including: a $7,778,795 State Proposition 84 grant which required quarterly reports to be submitted to the State Water Board along with reimbursement requests; an L.A. County Open Space Grant, and an MWD Grant. • Assisted with the coordination of Utility Undergrounding District 11 on Sepulveda Blvd at Culver Blvd
Project Partners Inc., Assigned to the City of Long Beach, CA (2018-2019) Interim City Engineering Support Services
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Leon Swain, P.E.
Senior Civil Engineer
• Provided general engineering and administrative support to the City Engineer and staff related to major and secondary street improvements, concrete repairs, new curb ramps and curb ramp repairs.
• Provided engineering administrative assistance for labor compliance, citywide bridge program, city standard plan development, and mobility projects. • Assisted with the development of procedures for ADA curb ramp program, sidewalk program, labor compliance for public works projects, public outreach and advance construction notification, construction change order approvals, records retention, standard plans, standard bid documents, labor compliance and contract change orders. • Represented the City on the MTA Streets and Freeways Committee, the California Mult-Agency Benchmarking Committee, Quarterly Ad-hoc Utility Coordination Meetings, and public meetings.
City of Palmdale, CA (2017-2018)
Interim Director of Public Works
• Reported to the City Manager; managed comprehensive Public Works functions including a $15 million operating budget and a $132 million capital improvement budget.
• Responsible for various divisions including Administration, Engineering, Traffic Engineering, Program Management, Environmental and Maintenance with 100 department employees. Maintenance Division included: Facilities (64 buildings - 418,000sf and 43 parking lots with 6,308 marked parking stalls), Landscaping (230 Assessment Districts with over 210 acres and 10,575 trees, 4,758 street trees and 1,044 acres of vacant parcels), Parks (22 parks with 588 total acres, 3 pools and a Community Water Park), Fleet, Streets (508 street centerline miles, 560 linear miles of sidewalk and 9 bridges), Traffic Signals, Signage & Markings (130 Traffic Signals, 14,500 traffic signs & 2,500,000 sf of markings & 36 miles of fiber optic cable), Sewer (393 miles of sewer mains & 8,433 manholes), Recycled Water (10,570 linear feet) Street Lighting, Transit Amenities (129 shelters & 187 benches, GIS & Drainage (267 drainage basins over 110 acres) and Vehicles & Equipment (~500). • Prepared an Infrastructure Sustainability Report which provided an overview of the City’s current significant public infrastructure assets and included information regarding the resources currently invested, key maintenance challenges & recommendations for pursuing the ultimate goal of maintaining this infrastructure in a state of reasonable good repair for the long-term benefit of the community and to promote resilience, economic sustainability and community pride.
• Advanced the purchase of 17,901 streetlights from Southern California Edison. • Served as Assistant Executive Director of the Palmdale Recycled Water Authority.
City of Santa Monica, CA (2008-2016; Retired in 2016)
Director of Public Works/City Engineer
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Leon Swain, P.E.
Senior Civil Engineer
• Managed a large multi-service Public Works operation including 250 employees, with an operating budget of over $60 million and a capital improvement program of over $300 million (Divisions included: Administrative Services, Architecture Services, Cemetery, Civil Engineering, Permits & Inspection, Resource Recovery & Recycling, Street Maintenance and Water Resources (Water & Wastewater) • Completed the reorganization of the former Solid Waste Management Division while renaming the division Resource Recovery & Recycling to better align the division name with its ultimate mission and pursuit of zero waste
• Implemented a citywide commercial solid waste collections program while demonstrating continuous improvement demonstrated by survey results for customer satisfaction
• Initiated a department-wide evaluation of services (APWA self-assessment) and implemented various organizational changes to improve services to reflect the best public works management practices including project delivery • Obtained the Relinquishment of Lincoln Blvd. from Caltrans to establish local control along with $2.1 million to improve the corridor
• Successfully led multi-departmental response and organized community meetings to address concerns regarding the use of public right-of-way which received national media attention and resulted in community consensus
• Provided skilled leadership in delivering many top caliber, award-winning public sector projects including multi-jurisdictional projects such as: the Expo Light Rail Line and Bike Path, Regional BBB Bus Stop Improvements and Regional Watershed Improvements; other projects included the Annenberg Beach House, park projects and public infrastructure projects including the Santa Monica Pier Renewal, Colorado Esplanade, California Incline Bridge Replacement, Idaho Trail Pedestrian Overpass, Palisades Bluffs Stabilization, Santa Monica Treatment Plant & Charnock Well Field Improvements, Ocean Park Complete Green Street, 20th & Cloverfield, as well as projects related to streets, bike lanes, sidewalks, alleys, street lighting, traffic systems, drainage systems, water and wastewater improvements and Airport improvements including runway, parking, fencing & lighting
• Significantly improved customer service and processes in the Land Development section by considering the needs of those who utilize city services while 1) improving plan review response times, 2) increasing online services in lieu of counter visits, and 3) eliminating excess bureaucracy where possible
• Oversaw the development of the current program for submitting capital improvement project applications for review and ranking by the CIP Committee • Received several APWA Best project awards (both national & regional)
City of Palmdale, CA (1989-2008)
Director of Public Works (2003-2008)
• Reported to the City Manager; managed comprehensive Public Works functions including a $37 million operating budget and an $88 million capital improvement budget • Responsible for six divisions including Administration, Engineering, Traffic Engineering, Program Management, Environmental and Maintenance with 184 department Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Leon Swain, P.E.
Senior Civil Engineer
employees; Maintenance Division included: Facilities (42 buildings), Landscaping (207 Assessment Districts; over 145 acres), Parks (21 parks with 576 total acres), Streets (550 centerline miles) & Drainage and Vehicles & Equipment (~500) • Acquired $33 million in transportation grants from Metro in 2007 alone • Initiated the national public works accreditation process through the American Public Works Association (APWA); Palmdale was the first agency in LA County to be accredited
• Developed an Integrated Regional Water Management Plan for the region as part of a regional effort involving 11 public agencies who approved the plan unanimously • Department received approximately 50 awards during my tenure including Helen Putnam, APWA Best Projects, Air Quality & Use of Disabled staff
Deputy Director of Public Works (1994-2003)
• Reported to the Director of Public Works; managed a seven member Division of Program Management which completed more than $200 million in city capital improvement projects
• Completed a strategic plan for the department resulting in many accomplishments, including:
o Internalized street maintenance operations vs. contracting with LA County to improve services
o Established and developed a new 12-acre City Maintenance Center to accommodate all City Maintenance staff and enhance operations o Successfully re-formed 95% of all (~200) landscape assessment districts within the City by conducting Proposition 218 votes
o Redeveloped Civic Center, including building a new City Development Services building, Courthouse & Cultural Center surrounding a new Civic Center Park o Constructed 12 city parks (~360 acres) including an outdoor amphitheater, water park, softball, baseball & soccer complexes, 2 pools, 2 gymnasiums, 2 skate parks, nature parks, equestrian parks, trails and an Airpark o Constructed first Environmental Collection Center in the Region o Developed the Palmdale Transportation Center for Metrolink & future High Speed Rail services
o Established first City Traffic Operations Center & installed 50+ traffic signals o Developed citywide trails system
o Constructed & renovated approximately 100,000 sf of City buildings including: City Hall, City Services Building, County Courthouse, Cultural Center, Playhouse, Library & numerous park buildings & office remodels
Associate/Senior Engineer (1989-1994)
• Reported to the Deputy Director
• Responsible for long-range planning for the department in the areas of drainage, solid waste, sewers and water supply
• Developed the City’s first Solid Waste and Recycling Plan and Master Sewer Plan Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Leon Swain, P.E.
Senior Civil Engineer
• Coordinated activities and funding of various water resource agencies in completing a groundwater basin study in partnership with the U.S. Geological Survey
City of Los Angeles, CA, Department of Public Works (1983-1989) Supervising Civil Engineer I
• Reported to one of five District Engineers within a County Department of 3,600 employees
• Managed, as Project Engineer, a six member staff in preparing plans, cost estimates and specifications for various infrastructure related projects for the County of Los Angeles
• Held four increasingly responsible engineering positions with the County Department of Public Works
• Prepared design plans and project specifications; updated standards; streamlined review processes and improved employee access to technology
Education
Graduate, University of California, Los Angeles (UCLA) Anderson School of Management Executive Program (certificate) September 2006 – April 2007
MPA California State University, Los Angeles, 1997
BS University of Maine
Civil Engineering, 1983
Member of Chi Epsilon - Civil Engineering Scholastic Honor Society
Professional Affiliation
Previous Board Member for the American Public Works Association – Southern California Chapter (2003, 2004, 2008, 2009)
Past-President American Public Works Association – Southern California Chapter, High Desert Branch (2003-2004)
Previous President (1997) and Board Member of the Professional Engineering Association of the Antelope Valley
Community Involvement
• AQUA 388 Home Owners Association – Vice-President (2021-Present) • Pacific Bay Towers Home Owners Association – President and Board member (2011-2017)
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Leon Swain, P.E.
Senior Civil Engineer
• Guest Lectured for Michael Dukakis Public Policy class at UCLA Luskin School of Public Affairs (2009)
• Westside Union School District – Elected School Board Member (1991-1993) • Highland High School – Principal’s Advisory Committee (2000-2003) • Antelope Valley Union High School District Regional Occupational Program Joint Industrial Technology Advisory Committee (2001)
• Young Men's Christian Association (YMCA), Basketball Coach (1999) • City of Palmdale Parks & Recreation Leagues, Basketball Coach (1994-1998) • City of Lancaster Parks & Recreation Leagues, Basketball Coach (1999) • American Youth Soccer Association (AYSO), Soccer Coach (1994, 1999)
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Joseph Gnade, P.E.
Project Level
Senior Civil Engineer
Qualifications
• 32 Years of Professional Engineering Experience with the City of Los Angeles Department of Public Works
• Retired from the City of Los Angeles as of July 24, 2015 • Experienced in Land Use Engineering, Public Infrastructure and Planning • Provided Project Management for Sewer Rehabilitation and Replacement Projects
• Strong Quality Assurance, Safety and Construction Skill Set • Strong Communication Skills (Written And Oral)
• Good Team Player
Relevant Experience
City of Los Angeles, Department of Public Works (1985-2015)
2001-Present
Section supervisor for land use engineering; recommend public infrastructure requirements for tracts, parcel maps, conditional use permits, zone changes, zone variances, and site plan reviews; process final subdivision maps; represent the City Engineer at the City Council’s Planning and Land Use Management Committee.
1998-2001
Project Manager for various relief sewer and sewer rehabilitation/replacement projects; supervise the design and construction management of sewer projects; prepare master schedules; update the Uniform Project Reporting System; assist in development and implementation of Bureau-wide Master Specification.
1992-1998
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Joseph Gnade, P.E.
Summary of Qualifications
Staff Civil Engineer to the Director of the Bureau of Contract Administration; develop and maintain safety program; update quality assurance procedures; represent the Bureau at subcommittees and task forces of the Standard Specifications for Public Works Construction.
1985-1992
Supervise sections responsible for: 1) planning and designing stormwater runoff control projects and programs; liaison with federal, state, and local water resources and flood control agencies; 2) coordination and management of consultant contracts for wastewater facilities; 3) procedural manuals, standard plans, and standard specifications.
1983-1985
Planning, designing, and construction engineering for storm drain and sewer projects; plan checking of private development public works improvements.
Education
MS California State University Long Beach, Long Beach, CA (1998) Civil Engineering, Minor Environmental area
Contract Management Certificate, UC-Irvine (1995)
Specialized Training
• Disaster Service Worker (2013)
• Sexual Harassment (2011)
• Work Place Violence (2008)
• Grievance Handling (2008)
• Subdivision Map Act (2007)
• Project Management (2004)
• Land Use Planning (2001)
• Microsoft Project (2000)
• Reengineering Federal Aid Transportation Projects (1996) • AutoCAD (1996)
• GIS in Public Works (1996)
Professional License
Professional Civil Engineer, State of California, No. C40717
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Fred Rubin, P.E.
Project Level
Senior Civil Engineer
Qualifications
• Professional Civil Engineer with Strong Public Works Project Management Experience
• Managed Environmental Issues, Solid Waste, Capital Projects, Land Development
• Provided Oversight for Construction, Permitting, Building Codes and Subdivision Standards
• Managed Transportation and Flood Control Capital Improvements • Retired Assistant Director of LA County Dept. of Public Works • Oversite of Operations and Capital Projects Management Experience • Strong Communication Skills (Written and Oral)
• Good Team Player
Relevant Solid Waste Experience
County of Los Angeles Department of Public Works (2009 – 2010) Assistant Director
• Negotiated numerous solid management contracts with over 100 haulers. Led settlement negotiations with the State Waste Board and implementation of actions that absolved the County of potentially millions in fines and a negative political environment due to non-compliance with State mandates of AB 939. Presided over Los Angeles County’s most complex solid waste management system in the nation, comprised of 11 Class III landfills, 13 inert waste landfills and over 60 materials recovery transfer and processing facilities.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Fred Rubin
Senior Civil Engineer
Other Relevant Experience
Management Consultant (2010 – present)
• Providing technical expertise and assistance to the Santa Monica-Malibu Unified School District. In collaboration with environmental contractor and the local community developing a plan for environmental testing and cleanup for the highly publicized problem of environmental contamination at Malibu High School. • Providing technical expertise and assistance for private property owners to mitigate planning issues arising in the property design and development process, and assist owners of residential property to resolve permitting and construction issues associated with private property improvements.
County of Los Angeles Department of Probation (October 2010 – June 2013) Management Consultant
Provide consultant services for the following:
• Provided project management oversight and design for Security Enhancement Capital Projects totaling $12 million to install and integrate modern security technology systems in very high risk juvenile detention facilities. Projects were completed on schedule and below budget.
• Assisted in the technical development and implementation of a videoconference program to be used in the Individual Education Program (IEP), Multi-Disciplinary Team (MDT) processes and AB109 offenders program at Probation camps and halls. • Assisted Risk Management staff in developing and implementing solutions to prioritize risk reduction measures and improve corporate culture for reducing costs of return-to-work programs.
• Analyzed and improved the operation and management of equipment and fixed assets dispersed in over 80 area wide locations including all juvenile halls and probation camps.
• Developed a planning analysis for improvement of the fleet management system including in-house and out-sourced management of all fleet operations from vehicle acquisition to disposal in order to reduce overall transportation and staff costs.
County of Los Angeles Department of Public Works (2009 – 2010) Assistant Director
• Provided executive and administrative assistance to the Director of Public Works in the overall administration of the Department.
• Directed the engineering, fiscal, information technology and human resources functional units comprised of over 2500 employees.
• Assisted the Director in establishing Departmental policy within the scope of the Board of Supervisors’ policy and legal requirements, directed its execution, and evaluated work accomplished.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Fred Rubin
Senior Civil Engineer
• Assisted the Director in the development of changes in organization, staffing, work processing and management information systems to consolidate functions, increase effectiveness and efficiency, and reduce administrative costs. • Directed emergency activities of the Department during storm periods and following disasters such as earthquakes, fires, and land and mudslides. • Prepared recommendations for the adoption, enactment and amendment of County ordinances, resolutions and regulations, federal and State statutes and the County charter in order to provide effective and economical administration of the Department.
• Represented the Department Head before legislative bodies and other public and private organizations on matters related to Department activities and financing.
County of Los Angeles Department of Public Works (2008 – 2009) Deputy Director
• Assisted in the direction, management and administration of all phases of the Department. Formulated branch plans, policies, standards and procedures and directed the activities of the branch.
• Assisted in the preparation and administration of the Department budget and prepared the branch budget.
• Provided administrative oversight and support to engineering and administrative divisions such as Building and Safety, Environmental Programs, Land Development, and Waterworks Divisions with a total of over 600 positions consisting of engineers, field personnel, technicians, administrative and clerical support staff with a combined budget of $300 million.
• Participated as part of the Administration team in providing emergency response, establishing policy and standards, collaborating and facilitating team building efforts, providing departmental leadership, supporting leadership transition, and working towards consistently fulfilling the Department’s vision and mission. • Represented the Department’s administration in high level committees working collaboratively with the Chief Executive Office, Department of Regional Planning and other Departments to accomplish high profile projects such as Low Impact Development Standards, Green Building Ordinances, and the Plastic Bag Program. • Collaborated with the Administration team to effect work unit consolidation and organizational efficiencies required due to declining operating revenues.
County of Los Angeles Department of Public Works (1990 – 2008) Assistant Deputy Director
• Functioned as the administrative and technical head of large divisions organized for accomplishing major departmental objectives and providing support to achieve the objectives.
• Directed the functions of engineering, administrative and operational units.
Responsible for planning, assigning, directing and evaluating the work of subordinates in such areas as environmental programs, water resources, Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Fred Rubin
Senior Civil Engineer
geotechnical engineering, traffic operations, fleet maintenance, electrical and power, facility maintenance, warehousing and inventory
Professional Accomplishments
• Construction and Development
Provided executive oversight for construction and development including issuing permits, enforcing building codes, ensuring compliance with proper subdivision standards, and managing small to medium sized capital projects for County Departments.
• Transportation and Flood Control Capital Improvements Provided executive oversight for the planning, design and construction for Roadway and Flood control capital improvements in excess of $100 million and maintenance of over $400 million annually.
• Security Technology/Detention Facilities
Provided direct project management oversight and design for Security Enhancement Capital Projects to install and integrate modern security technology systems in very high risk juvenile detention facilities. The projects totaling $12 million were completed on schedule and below budget.
• Green Buildings Program
Provided Departmental oversight in establishing policy on green ordinances including Green Buildings, Low Impact Development Standards, drought tolerant landscaping, building code and legislative activities. The ordinances provided for sustainable building practices for energy and water conservation and incorporated environmentally sensitive site planning, resource efficient building materials and superior indoor environmental quality.
• Climate Action, Sustainability, Energy, Environmental and Water Conservation Policy Provided Department oversight in County-wide multi-departmental sustainability teams tasked with managing all of the County’s energy and environmental activities as they related to AB32 and other climate change programs compliance. This included a mission to establish policy on energy, water efficiency, water conservation, environmental stewardship and incorporates sustainability activities for fleet, transportation, land use, waste management, energy, and buildings.
• School Education/Environmental Education
Created and provided executive oversight for a model public outreach program for grades K-6 regarding source reduction and stormwater pollution prevention inspiring positive environmental action. Provided training and support to secondary schools, teachers and students for environmental education. Reached over 1000 schools and almost half million students over a two year period.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Fred Rubin
Senior Civil Engineer
• Fiscal Responsibility
Provided executive oversight assuring a fiscally sound and balanced financial system for the Department. Budget planning included all Fiscal, Budget Fund Management and Internal Audit functions for the Department and formulation and administration of the approximately $2 billion budget which included 116 different sources of bond and non- bond funds.
• Assembly Bill 811 State Mandate
Represented the Department of Public Works in the Los Angeles County AB 811 Program Committee to establish a Countywide energy efficiency financing program which included investigating and confirming program legality and financial feasibility, developing a financial analysis, creating a region wide program design and engaging regional stakeholders in planning and development.
Skills
• Operations Management
• Capital Projects Management
• Process Improvement
• Negotiation
• Strategic Planning
• Risk Analysis
• Fiscal Responsibility
• Cross Functional Team Leadership
• Organizational Development
• Municipal Government
Professional Certifications
• California Professional Engineer
• American Society of Civil Engineers
Education
MS University of Santa Monica
Applied Psychology
BS University of California, Los Angeles
Civil Engineering
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Mark Komoto, P.E.
Project Level
Construction / Project Manager
Qualifications
• 42+ Years’ Experience In Field of Civil Engineering
• 16+ Years Working in Public Works (Anaheim)
• Projects Experience In Planning, Directing, Supervising, & Controlling • Managed Federal Grants, Public Works Development Projects and Fiscal Budgets
Relevant Experience
Project Partners, Laguna Hills, CA
Assigned to City of Pasadena
Project Manager
In accordance with the City of Pasadena’s Capital Improvement Program for FY 2015/2016, two projects were funded (1) sanitary sewers repairs, and (2) CMP storm drain repairs. As a temporary contract employee, I developed plans, specifications, and estimated (PS&E) documents for the repair of sewers and storm drains based upon video maintenance logs, and the priority needs of the City. These documents were necessary for the City to publicly bid the two repair projects in February 2016. APWA Standard Plans, Greenbook Specifications, the City’s title sheets/general notes, and broiler plate specifications were utilized in the preparation of the required documents.
Darnell Technical Services (DTS), Santa Ana, CA (3 Years) Project Manager (part-time)
• Manage transportation projects & proposals such as the C alifornia Hi -Speed Rail Project Proposal.
Anaheim Chapter Experience Unlimited (ACEU), Anaheim, CA (3 Years) Project Manager
• Managed the Employer Outreach Committee for ACEU.
City of Anaheim, Anaheim, CA (16 Years)
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Mark Komoto, PE
Summary of Qualifications
Senior Civil Engineer and Associate Civil Engineer (ACE)
• Managed Street & Hydraulic Design staffs; selected and trained staff of 3 – 16 people.
• Developed fiscal budgets.
• Developed & administered RFP’s.
• Managed the City’s Capital Improvement Program (CIP). • Established Special Assessment Districts for arterial highway, storm drain, & sanitary sewer facilities.
• Planned & coordinated engineering projects with in -house departments, private consultants, & other governmental agencies such as OCWD, OCSD, OCPF&RD, & Caltrans.
• Managed the Subdivision Section, Public Works Department for plan -checking private development plans and applying the State Subdivision Map Act & CEQA. • Redesigned and constructed the Honda Center sanitary sewer system within 6 weeks prior to the next major public event.
• Managed the PMS Annual Report that was necessary for OCTA, State, & Federal grants. The PMS report set highway street priorities and the completed watershed area & sanitary sewer master plans (determined drainage & sewer deficiencies) for its CIP program.
• Managed CIP projects involving reconstructed & rehabilitated arterial streets, drainage, and sanitary sewers as Katella Avenue, Harbor Boulevard, Lincoln Avenue, Ball Road, & Santa Ana Canyon Road. All projects met design & construction budgets, schedules & qualified for grant funding.
Computer Skills
Utilized Microstation, AutoCad; Caltrans Highway Design Manual, Caltrans Standard Plans & Specifications (2010); APWA, AASHTO standards & specifications; CSI specifications; NPDES regulations
Professional Registration
Registered Professional Civil Engineer in California (#C 43403), Colorado and Arizona
Education
BS Colorado State University, Fort Collins, Colorado
Civil Engineering
United States Army, Fort Carson, CO.
Second Lieutenant, Combat Engineer Platoon Leader
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Hany Henein, P.E.
Project Level
Construction / Project Manager
Qualifications
• Professional Engineer With Over 40 Years Of Experience • 27 Years With The County Of Orange
• 10 Years With Other Local Municipalities
• Extensive Experience In Project And Construction Management, And Design • Strong Written And Oral Communication Skills
• Team Player
Relevant Experience
Project Partners, Inc. (April 2023-June 2023)
Water Plan Check Engineer
Assignment was staff augmentation in the county of LA Water Work Division/Development services (Senior Civil Engineer level). Plan checked all and any water facilities for the new developments or the existing ones for additional services which included: new transmission and distribution water lines, pump stations and water tanks both for their structure stability and hydraulic capacity, new water services, new fire hydrants, etc. After verifying the conditions of approval for the new developments established by Tract Maps, Parcel Maps, conditional use permits and single individual lots, verified/checked the legals for new easements/lots to be dedicated to the county by separate instruments (originally was not dedicated on the original Map), verified, and checked that all the development agreements were in place and their associated fees were paid. Clarified and interrupted the county standards, policies, and procedures to the county clients/engineers.
MNS Engineers (August 2022-November 2022)
Structural Representative
Assignment was as a Structural Representative with Cal Trans. Reviewed and approved the Contractor submittals, RFIs, negotiated Contract Change Orders, interpreted the plans and the specifications to both the Contractor and the inspector for the project, prepared all the project files based on Cal Trans format, reviewed and approved progress payments, weekly statements, etc. and performed the technical inspection for certain technical elements of the project.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Hany Henein, P.E.
Construction / Project Manager
Cannon Corporation (April 2021-August 2022)
Senior Resident Engineer
Managed the construction projects for the Cities that are contracted with the company.
These Cities include Gardena, Huntington Park, and Santa Ana. Acting as the Resident Engineer and the Construction Manager, planned and scheduled all the projects activities which included, material approvals, progress payments, negotiating and settling contract change orders and disputes, preparation of record drawings/As Built plans and organized and attended project progress meetings to keep the project on schedule and to monitor its cost for the City’s budgetary considerations.
In response to the local municipalities advertised RFP’s and RFQ’s, wrote the firms proposals (in association with the marketing department) which included the companies experience to similar projects, proposed staffing based on the projected needs, pricing for the proposed services and the type of services to be provided.
Infrastructure Engineers (August 2016-January 2021)
Construction Manager
Managed the Construction Division and the cities that the company served. Some of the cities served during this employment were Bell Gardens, Montebello, Huntington Park, Baldwin Park, Lynwood, and El Monte.
Acting as the Resident Engineer, the Project Construction Manager, and the City’s Project Manager, planned and scheduled all the project activities which included material approval, progress payments, negotiating and approval of the Contract Change Orders, matched and dispatched the right inspector for the project needs, responded to all the requests for information for the project and monitored the Labor Compliance for the projects. Also supervised the administrative staff and organized all the project files based on the client requirements. Attended and processed the CalTrans auditing (when required) on behalf of the Cities. Said projects included Parks, Highways, Storm Drains, Traffic Signals, and Rehabilitations of existing Infrastructure for clients.
Also, QA/QC for some of the design projects, plan checked Grading Plans, Legal Maps, Hydrology Reports and Improvement Plans for new development. Checked and processed entitlement for new projects, approved and signed Legal Description, Tract Maps, Parcel Maps as the City’s Surveyor and wrote the Conditions of Approval for new developments.
City of South Gate (March 2010-August 2016)
Senior Engineer
Capital Improvement Projects: Active role in securing grant funds for the Capitol Improvement Programs. Supervised and managed all the City’s consultants for both Design and Construction Projects including QA/QC the design plans, preparing the funding plans for the project, securing all environmental, regulatory, and other agencies permits. The Firestone Blvd. and Atlantic Ave Project also included rebuilding 2 Railroad Crossings and securing additional funds for it.
Land Development: As a licensed Land Surveyor, signed Tract and Parcel Maps, Legal Descriptions, Lot line adjustments, etc. Met with the developers and aided them through the process, discussed the Public Work conditions of approval prior to the Planning Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Hany Henein, P.E.
Construction / Project Manager
Commission meeting, initiated the conditions of approval for tract, parcel maps, Conditional use permits and Site plans. Calculated the bonds and their amounts, plan checked and inspection fees. I attend the Planning Commission meetings to introduce and discuss items.
Also wrote the slate for the City’s Conditions of approval and introduced new forms for bonds. Handled the Azalea and Cross Road Shopping Centers from their conception to building permits including their entitlements.
City of Riverside (November 2008-August 2009)
Senior Engineer
Contract Administration - Upon the award of the project, documented the pre-construction condition of site to identify any potential problems for existing structure and facilities, identify potential problems that may arise during construction such as utilities etc.
Organized and hosted the preconstruction meeting where all the identified problems were discussed with the contractor, utility companies’ representatives etc. Upon the issuance of notice to proceed, reviewed, approved, and monitored the construction schedule, oversaw the construction, and provided technical support to the inspectors, monitored the project budget to avoid cost overrun and coordinate with the utility companies for the relocation of their facilities. Initiated, negotiated and approved contract change orders, as necessary.
Coordinate the construction activities with other city departments, other agencies, and the citizens of our city.
Kept the chain of command in the loop, City Council members and their aides fully aware of the construction activities and prepared press releases for the project as necessary to keep the public informed about any unusual activities (no surprises to the public) such as construction at nighttime, street closures or switching traffic signals etc.
With the completion of construction, settled the account with the contractor, filed a notice of completion for the project, secured and transferred the record drawing (As Built) plans to engineering and wrote the council report for acceptance of the project and the release of the contractor retention money and bonds.
City of Corona (May 2006-November 2008)
Senior Engineer
The primary duty included the attendance of both DPR and PRC meetings. In these meetings, provided guidance for the private developers for the city requirements regarding conditions of approval and fees to ensure a successful development and overall pleasant experience with the City. Reviewed and checked subdivision tract and parcel maps, lot line adjustment, map correction and easement deeds prior to their recordation. Responsible for checking engineering improvement plans, such as grading, street improvements, storm drain, water, sewer and reclaimed water and their related bonds to ensure proper inclusion of necessary public works and Department of Water and Power in private development to confirm to city standards and Riverside County Department of health requirements.
Also monitored the front counter where all City Permits and fees for both public works and Development Services were collected. Also handled all the annexations to the City from the County or private entities. Restructured the City’s fee schedule for Development and attended items for the Planning Commission hearing.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Hany Henein, P.E.
Construction / Project Manager
County of Orange (June 1979-March 2006)
Chief Engineer
Started as an Engineering Aide and promoted to Section Chief Engineer. The following are the highlights of assignments with the county.
Design: Worked in several capacities in the design sections which included Flood Control, Highway and Road and the Bridge Section. Planned, organized, directed, reviewed and assigned workload to professional /technical personnel on staff. Prepared and oversaw the preparation of plans, specifications, cost estimates and contract documents for the Flood Control District Capital Improvement and maintenance projects.
Ensured the quality and cost effectiveness of contracted private engineering firms’ services by developing and reviewing contract documents and agreements with consulting engineers. Monitored, reviewed and approved their construction plans for the project.
Both in-house or contracted design work required project coordination with contracted engineering firms, utility companies, surveying department, soil reports, right of way coordination, and other municipalities such as state and local agencies. Occasionally wrote cooperative agreements for Joint Venture projects.
All projects required coordination with the regulatory agencies to secure their permits.
These permits included Cal Trans, local cities, Army Corp of Engineers, Regional Water Quality Control Board, Fish and Game, Coastal Commission, Air Quality Municipal District and Department of Safety of Dams.
Occasionally participated in the standard plan committee, stand specifications committee and reviewed and modified county standard plans and design manuals as deemed necessary.
Land Development/Development Services: Worked in several capacities in Development Services, some of the duties included planning, organizing, directing, reviewing and assigning workload to professional and technical staff. Reviewed and checked subdivision tract and parcel maps, lot line adjustment and easement deeds prior to their recordation.
Responsible for checking all bonds for the tract and parcel maps and their related engineering plans and calculations for grading, street improvements, storm drains and other utilities to ensure the proper inclusion of necessary public works in private development conforming to county standards. Wrote and approved tract and parcel maps, conditions of approval. Coordinated conditions of approval with local municipalities, as necessary. Upon completion of the improvement plans, responsible to release all bonds for the improvements. Also approved landscape plans and became remarkably familiar with the subdivision code and map act.
Construction: Inspected public work and occasionally subdivision and permits under construction. Interpreted plans, specifications, standard plans to the contractor’s personnel.
Responsible for checking any submittal by the contractor which included false work calculation and drawing for bridges, shoring calculations and drawings, project schedules and payroll for the contractor’s personnel on the site.
Other job duties included developing the 4 scale for bridges, review traffic control plans, controlling the quantity and quality of materials being used on the job site, kept daily log of Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Hany Henein, P.E.
Construction / Project Manager
the job, prepared monthly progress payments, wrote and negotiated contract change orders and prepared samples for material testing.
Some of the bridges inspected required developing the prestressing force and the sequence for the prestressing of the bridge deck. Also reviewed the shop drawing and the manufacturing of the steel structural elements for the Railroad Bridge.
Education
BS Civil Engineering
Professional Certification
Professional Civil Engineer, CA, No. 33090
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Antonio B. Shaibani, P.E.
Project Level
Construction / Project Manager
Qualifications
• Retired Senior Civil Engineer With Over 40 Years of Experience • Almost 30 Years of Experience at City of Santa Monica • Extensive Experience With a Wide Range of Public Works Projects Including Capital Substructure Improvement and Municipal Infrastructure and Development Projects
• Expert in Project Coordination, Plan Review, and Permitting of Complex Public and Private Developments
Relevant Experience
MSR & Associates, Inc.
Professional Engineering and Land Development Consulting
As a consultant that specializes in providing professional civil engineering and land development consulting services for private developments as well as consulting services for municipalities in the South Bay area. Recent projects include several residential subdivisions, new SF and MF residential developments, and commercial projects in Santa Monica and the greater Los Angeles area. These projects involve preparation and processing of Topo-Boundary surveys, Tract/Parcel Maps, and preparation of hillside grading, drainage, SUSMP/LID, on- and off-site improvement plans for the new development projects.
City of Santa Monica (Retired)
Supervising Civil Engineer - Land Development and Technical Support (LDTS)
In charge of all activities and functions of “Land Development and Technical Support” (LDTS) team of the Civil Engineering Division. Solely responsible for review and processing of all tentative and final subdivision maps; ROW engineering including all street vacations, easement dedications, lot-line adjustments, review and approval of legal descriptions; and monitoring of numerous Development Agreements for compliance with the Public Works’ Conditions of Approvals.
The LDTS team provided customer service at the public works counter; performed plan check services on all private development projects and related offsite improvements; and Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Antonio B. Shaibani, P.E.
Construction / Project Manager
processed utility excavation and wireless facility permits. Was also the City’s coordinator on a complex “SCE Rule-20A” Utility Undergrounding District project.
Lead & Coordinating Engineer - Exposition Light Rail Transit Project (Phase II)
Responsible for all city plan reviews, coordination and permit activities on this second phase of the Expo Light Rail project through the City including existing condition assessment and future need projection of the City’s infrastructures, extensive design reviews, coordination among various city departments, and negotiations with the Expo’s Design-Builder for relocation and/or upgrade of all impacted city infrastructure, coordination of privately-owned underground utilities and sub-structures along the proposed corridor.
Some of the City utilities that required upgrade and/or relocation included 8”-12” potable water mains; 10” recycled water main; 24” and 30” sewer mains; street light installations/conversion from high-voltage series to multiple circuit system; and other public utilities such as gas main, high- and low-voltage electric, and telecom facilities.
Project Manager
Green Street Improvement Program for the City’s roadway Pavement Management System with annual budget of $5-7M. Developed design plans, specifications and cost estimates for the annual street resurfacing projects, and through innovations and use of several environmentally-friendly construction methods, materials, and products embarked on a “Green Street Improvement” program that incorporated use of Asphalt Recycled Hot Mix (ARHM) for street pavement overlays, Rubberized Emulsion Aggregate Slurry (REAS) for street and parking lot slurry seals, High-Volume Fly-Ash in reconstruction of intersections in PCC, application of Portland Cement Pervious Pavement (PCPP) in construction of street gutter plates and use of ‘Rubbersidewalk’ panels around street trees with aggressive root system. This program was recognized by the American Public Works Association, and received the “Project of the Year” award in 2003.
Design Engineer and Construction Manager
Worked on many different projects with varying responsibilities in span of a decade. Directly responsible for design, construction management and inspection of the projects including:
• Annual Water Main Replacement Projects with an annual budget of $1.5-3M for replacement of deteriorated and under capacity water mains throughout the city. • Storm Drain Installation and Sewer Main Replacement Projects with varying annual budgets of up to $3M.
Field Engineer
Performed Field-Engineering responsibilities on “Arcadia Water Treatment Expansion Project” in early 90’s - with a budget of $7M. This expansion project increased capacity of existing water treatment plant by lowering trichloroethylene (TCE) in city’s water well supply to EPA acceptable levels. The project’s main components consisted of installation of new baffle walls and aerators within the existing reservoir, construction of new GAC vessels, water softening and SCADA systems. Antonio provided construction observation and monitored project schedule, processed submittals and change order requests, maintained project files and record drawings.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Antonio B. Shaibani, P.E.
Construction / Project Manager
Education
BS Bolton Institute of Technology, U.K.
Civil Engineering, 1979
Professional Certification
Registered California Professional Civil Engineer, License No: 60904
University of California, Los Angeles
Engineering Management for Construction, 1992
Professional Affiliation
American Public Works Association, Southern California Chapter American Society of Civil Engineers
California Land Surveyors Association, Los Angeles Chapter Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Indrawati Jones, P.E.
Project Level
Construction / Project Manager
Qualifications
• Senior Engineer With Over 30 Years Of Experience
• Extensive Experience In Project Management
• Proven Experience In Managing All Phases of Construction Projects, Public Sector Contracting and Procedures
• Strong Written And Oral Communication Skills
• Team Player
Relevant Experience
LA METRO, Westside Subway Extension (2013-Present)
Resident Engineer
Started work as Office Engineer for the utility relocation for the PLE, Section 1 five years ago. Responsibilities as an Office Engineer included handling submittals and requesting information. Performed the duties of a Project Manager. Continuously worked with LABOE, LADWP, utility companies and the Council office to solve construction issues to keep the project moving. Two years ago, moved from the PLE section I Utility Relocation project to help manage the future location of the 64 Maintenance Facility for the Purple Line Extension because of the complexity of the project and the many Los Angeles City political issues. Noted that the building design footprint was located on top of an active 90 inch Storm Drain. Requested that the location of the building to be moved away from the 90 inch Storm Drain because the City of Los Angeles would either not approve the plan, or Metro would be required to sign a revocable permit, thereby allowing the City of Los Angeles to demolish the building if they ever needed to repair or replace the 100 years old Storm Drain in the future. Assisted the designer in facilitating a new location by moving other smaller utilities to accommodate the new building. Continuously perform the role of Project Manager in solving multiple issue with LABOE, LADWP, utilities companies, the district Council office, and the Mayor offices.
City of Los Angeles, Bureau of Engineering (2000-2013)
Project Manager
Project Manager for the construction of various bridges in the City of Los Angeles, managing design of the new Riverside Bridge, managing design and construction of the US-101 bridge Arts and widening, managing design of the State St. Bridge, and the Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Indrawati Jones, P.E.
Construction / Project Manager
Winnetka bridge widening. Management tasks included the coordination between Federal Agencies, Caltrans, LACMTA (METRO), DWP above and underground power line, DWP 40” waterline, Gas lines, telephone lines, cable lines, sewer, storm drain, street lighting, traffic signal, etc.), Railroad companies, Army Corps of Engineers, County of LA, and various communities. Also the Project Manager for the construction of the non-profit Proposition K funded projects, troubleshooter and liaison for Council offices projects and Mayor’s office. Managed a total of 45 projects within the program parameter ranging from $500,000 to $60 million. Also experienced in managing projects by building good working relationships and trust from the President of the Board of Public Works, Commissioner Ruiz, and other Board members.
City of Los Angeles (1981-1993)
Civil Engineer
Prepared six alignment alternatives and Class C estimates for the 710 Freeway Congestion Relief project at Valley Boulevard. Involved with Public Works projects such as 911 buildings at both locations, The Centinella Bridge, micro tunneling and tunneling sewer projects, B-permit on several projects, and advanced treatment for DWP to Harbor generation of salt water barrier. Responsible for calculating sewerage facility charges and Sewer Connection for public and assisted and answered customers’ questions, and revised specifications for the installation and repair of Hollywood Walk of Fame Stars.
Interland Permai, Indonesia (1995-1998)
Project and Construction Manager
President Director of Design and Build Construction Company with 10 employees.
Managed consultants, subcontractors and fabricators on projects such as PDFCI Bank and Offices on 23rd – 27th floors at Jakarta Stock Exchange Building(JSEB), 3 Dharmala Banks in Jakarta,1 Dharmala Bank in Surabaya, 1 Dharmala Bank in Semarang, 2 Dharmala Banks in Ujung Pandang, Fashion Café in BNI 46 high rise building. Closed out the company due to political turmoil in Indonesia.
Jones Lang Wooton, Indonesia (1994)
Senior Project Manager
A Senior Project Manager for an Australian Company to resolve several construction projects in Indonesia. Took over troubled Mall expansion project in its mid-term, brought it under control, created a new schedule and budget, and completed the project within the new parameters, managed the construction of Bank of America inside the JSEB, and partially managed the construction of Caltec Oil Company. Jones Lang Wooton is an Australian Company.
Education
MS California State University – Los Angeles
Structural Engineering, 1990
BS Tri-State University, Angola, Indiana (Honor Chi-Epsilon) Civil Engineering, 1979
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Indrawati Jones, P.E.
Construction / Project Manager
Professional Certification
California Professional Engineering License – C42340
City of Los Angeles
Project Management Training Certificate - 2004
Public Works Project for Quality Assurance Compliance Training - 2000 Four months training program to inspect plans and specifications
City of LA Continuing Educational Classes - 1999-2013
Construction change order, scheduling, supervisor, AutoCAD, Microsoft programs, and Caltrans
Professional Skills
• Planning
• Design
• Supervision
• Construction
• Payments
• Negotiations
• Budgeting
• Scheduling
• Consultant/Contractor Selection
• Value Engineering
• Comparative Value/Cost Studies
• Selection of the Design and Engineering Teams
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Henry Completo
Project Level
Associate Engineer
Qualifications
• Over 37 Years of Public Works Engineering Experience
• Retired from City of Torrance as Associate Engineer
• Reviewed Right-of-Way and Development Plans Submitted by Developers • Experienced with City Development Standards, L.A. County and Caltrans Standards • Very Familiar Grading Plans, Parcel Maps, Deed Restrictions, Set-Backs and Land Descriptions
• Currently Prepares Architectural, Structural Detailing and Development Plans • He Reviews Easements, Reservations and Dedicated Areas for Public Use • Strong Communication Skills (Written And Oral)
• Good Team Player
Relevant Experience
Project Partners, Inc., (January 2015 – June 2015)
Consultant / Projects Engineer - City of San Gabriel – Development Services Division
Preformed review of proposed major private development and subdivision projects (hotels, condominiums, industrial facilities, and mixed-used developments) for entitlement purposes (City Planning Commission approval) and compliance with CEQA, NPDES, SUSMP, LID, SWPPP, grading and erosion control requirements, tract/parcel map requirements, and standard public works details and specifications. Monitors and inspects approved projects for compliance with approved planning conditions and specifications during construction.
Attends Applicant Review Sessions (ARS) for proposed major development projects for entitlement review. Met and liaised with city planners, architects, engineering consultants, other public agencies for planning, review, and production of working plans and specifications.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Henry Completo
Associate Engineer
Major Projects reviewed and plan checked:
• Proposed Crowne Plaza Hotel (252 -room hotel) with multi -level underground parking garage and retail facilities at the ground floor.
• Proposed Commercial Building 500 E. Valley Blvd (3 -story commercial building with 2-level underground parking structure).
• Proposed Mission Villas 130 S. Mission Drive (2 -story residential/mixed -use building with underground parking
• Proposed Medical Buildings/Dialysis Center 237 and 402 Las Tunas Drive (2 - story medical/professional buildings at 2 separate locations).
• Proposed mixed -used residential/retail building 600 E. Valley Blvd. (3 -story building with subterranean parking structure).
Project Partners, Inc., (September 2013 – October 2014) Consultant / Projects Engineer - City of Anaheim – Subdivisions and Development Division
Performed review of proposed major private development and Department of Public Works subdivision projects (hotels, condominiums, industrial City of Anaheim facilities, mixed-used developments, residential homes, etc.,) for entitlement, compliance with CEQA, NPDES, SUSMP, LID, SWPPP, grading and erosion control requirements, tract/parcel map requirements, and standard public works details and specifications. Monitored and inspected approved projects for compliance during construction.
Attended Applicant Review Sessions (ARS) for proposed development projects for entitlement review.
Meets and liaise with city planners, architects, engineering consultants, other public agencies for planning, review, and production of working plans and specifications.
Performed plan check and review of engineering plans, hydrology, sewer, geotechnical, traffic studies of proposed developments. Assisted in the issuance of grading, right-of way encroachment permits, utility and excavation permits.
Gridgid Builders, Inc., (June 2010 – present)
Self-Employed/Project site Manager/Businessman
Prepares architectural, structural detailing, and development plans. Preliminary and concept plans are outsourced to overseas design firms and final plan checks performed locally. Plan check work include structural steel details and site development plans. Specifications and cost estimates are prepared locally.
Represent client/owner in the preliminary discussions and review of development plans, permit procurement, neighborhood meetings, and compliance review meetings with land use and development Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Henry Completo
Associate Engineer
control agencies of cities/municipalities (development review boards, environmental planning commissions, and public works departments).
Site development plan preparation and checking includes: Review of property lines and names of owners of adjoining parcels, location, width and purpose of all existing and proposed easements, set- backs, reservations and areas dedicated to public use within and adjoining the property, description of all existing deed restrictions or covenants applying to the property, relationship to adjacent and nearby land uses, both public and private, existing and proposed traffic patterns, projected water supply, sewage disposal and similar service capabilities, grading and topography, landscaping and irrigation, pedestrian and vehicular Ingress and egress (access) and other internal circulation requirements, etc.,
Public Works Department City of Torrance, CA February 1989 - June 2010 (Retirement) Associate Engineer/Project Works Engineer/Plan Checker
Work with the Engineering Manager and Public Director for the development of Capital Improvement Projects (CIP) from project identification, preliminary design and engineering to actual construction and contract administration.
Review on-site and off-site (City R/W) development plans submitted by private developers and other government agencies (adjoining cities, LA County, CALTRANS) for compliance with the City's engineering, grading, and site development standards. Review of property lines and names of owners of adjoining parcels, location, width and purpose of all existing and proposed easements, set-backs, reservations and areas dedicated to public use within and adjoining the proposed project, description of all existing deed restrictions or covenants applying to the proposed project, relationship to adjacent and nearby land uses, both public and private, existing and proposed traffic patterns, projected water supply, sewage disposal and similar service capabilities, grading and topography, hydrology, landscaping and irrigation, pedestrian and vehicular Ingress and egress (access) and other internal circulation requirements.
Prequalification and selection of consultants; from soliciting Letters of Interest/Statement of Qualifications (LOI/SOQ's) and Requests for Proposals (RFP's) to actual price negotiations with engineering consultants.
Preparation of City Council Agenda Items for fund appropriations, advertisement for bids, award of contracts and Notice of Completions for public works projects.
Projects include: Street reconstruction, storm drains, water and sewer lines, parkway landscaping, parking lots, and other public works structures. Design/engineering, plan checking, contract administration of Federal Aid Urban (FAU) projects, Assessment Districts, and Los Angeles County Department of Public Works (LACDPW) funded projects.
Major projects involvement in capacity as Project Manager/Project Engineer:
Western Avenue Rehabilitation
• Pavement reconstruction, sewer and water main installation, traffic signals interconnects, sidewalk and driveways.
• Citywide Slurry Seals and Curb, Gutter and Sidewalk Program Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Henry Completo
Associate Engineer
• Identification and reconstruction of City streets requiring rehabilitation using the City’s Pavement Management System (PMS).
• Contract administration from bid processing to actual construction and completion. • City-Wide Sewage Pump Station Upgrade
• Reconstruction of (6) sewer pump stations requiring rehabilitation and upgrade due to increased projected demand, dilapidated equipment, and absence of alarm/telemetry system. Project included construction of new wet and dry wells, Motor Control Center (MCC), installation of new pumps, and telemetry. • Liaise with Sewer Maintenance Crew (ultimate end users/operators of proposed system) to gather design inputs and advise consultant of the end user's preferences, existing capabilities and training needs.
• Review consultants' proposed design alternatives for pump station structure configurations for wet- well and dry wells, pump and other equipment selection, and determination of appropriate alarm and status identifications (wet well levels, pump runs, seal breaks, intrusions, etc.) to be polled/reported by the proposed Supervisory Control and Data Acquisition (SCADA) and telemetry system.
• Contract administration from bid processing to actual construction and completion.
Carson Street Improvement Project
• One of the major CIP implemented by the City of Torrance. Recipient of Excellence in Operational Management Award from the State of California Department of Transportation (CALTRANS).
• Project included utilities undergrounding (power, cable and telephone) including Rights-of Way acquisition, water main and storm drain line construction, traffic signalization and traffic striping, and roadway landscaping. • Preparation of Request for Proposals (RFP's) from engineering consultants.
Reviews and recommends acceptance of consultants' proposals. • Conduct neighborhood meetings and scoping sessions to incorporate residents' views and concerns into the design process.
• Supervise and provide consultants with existing data (traffic volume counts, topographic surveys, as-builts, utility checks, etc.) for the geometric design of the roadway improvement.
• Liaise and provide Appraiser/RoW Agent with existing information on properties where rights-of way takes are required. Coordinates with consultant, right of way agent, and homeowners for the whole right of way acquisition process including review of appraisal reports, statutory offers, negotiated settlements, and eminent domain proceedings.
Amie Avenue Retention Basin Upgrade (Slope Restoration and Pumping Capacity Upgrade project)
• Preparation of RFP'S and review of consultants' proposals. Supervised consultant for the design of the phased development, which included increasing pumping capacity output, construction of new force main, provision of new Motor Control Center (MCC), and connection into the City's SCADA system. • Contract administration from bid processing, award, and project completion.
Prairie Avenue Water Main Replacement
Design and detailing of 12'' DI Water line using CADD.
Contract administration from bidding process to project implementation and completion stage.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Henry Completo
Associate Engineer
Seismic Retrofitting of Pedestrian Bridge Over Prairie Avenue Design liaison, contract administration and inspection.
Parking Lot for Fire Station No. 1
Design for site development including pavement, blockwall, landscaping, and irrigation.
Contract administration and inspection.
Structural Division Public Works Department Ministry of Development (May 1984 – May 1988) Civil/Structural Engineer
Reports to the Senior Structural Engineer. Perform structural calculations, design, drafting, and detailing of public works buildings and other structures. Liaise with consultants, architects, and other government agencies involve involved in the design process. Appraises contractor's progress of work for quality, conformity with Plans and Specifications, and accepted construction and engineering practice.
Major projects involvement with the Structural Division of the Department of Public Works (design, contract administration and inspection):
Wakaf-Majid Sungai Kebun (Holy Mosque at the River Garden) Site development and construction of steel- framed structure founded on 16'' x 16” RC piles and built in the mouth of a river located in the capital city of Bandar Seri Begawan.
Ministry of Development Building (MOD) Building, Government Center Complex, Bandar Seri Begawan. Site development and construction of RC framed structure with shear walls at lift shafts and stairwells, founded on pre- stressed 300mm spun-concrete piles. (Structural design and detailing from ground to roof beams).
Rapier Missile Shellduck Storage Building Penanjong Cantonment, Brunei.
Site development and construction of heavily reinforced concrete framed structure to be used as warehouse for British made short range ballistic missiles.
‘C’ Flight Hangars, British Garrison
Seria, Brunei. Site development and construction of steel- framed structure founded on 150mm oil rig rejected pipe piles. Wide floor clearance required for repair works on military aircrafts.
Prayer Hall for the Hassanal Bolkiah Institute of Education Gadong, Brunei. Site development and construction of heavily reinforced concrete portal-framed structure with wide floor clearance.
Talipon Haus/ Jabatan Talipon (Brunei Telephone Company) Government Center, Bandar Seri Begawan, Brunei. Site development and construction of RC framed structure founded on 12'' sq. precast concrete piles.
Sewage Outfall Structure
Muara, Brunei. 180 m. x 800 mm DIP long marine sewage outfall structure on reinforced concrete cradle and piles.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Henry Completo
Associate Engineer
Fish Landing Jetty
Muara Port, Brunei. 130 m long timber jetty on 250 mm spun concrete piles.
Housing for the Fire Brigade
Tutong, Brunei. Site development and construction of two- storey reinforced concrete structure on 150 mm oil-rig rejected piles.
Housing for the Religious Department
Temburong, Brunei. Site development and construction of 4- storey reinforced concrete structure.
Kara-Muhaidib Contracting Co. (January 1978 -December 1983) Civil Engineer/Planning & Scheduling Management Engineer/Rahimah Sewerage and Pump Station Project (ARAMCO)
Prepare, update, and discuss with Project Team comprehensive work material delivery schedules using Ghantt Charts/ CP Network schedules using RAMPS (Resource Allocation Multi-Project Scheduling on the IBM System 360). Liaise with consultants, specialty subcontractors, schedulers, suppliers, and ARAMCO representatives for preparation, monitoring and updating of work schedules. Performs equipment and manpower resources allocation/scheduling/leveling work.
Prepares management information on schedule- cost impacts of proposed change orders and crashed-up work activities.
Education
BS In Civil Engineering
Professional Development
Contract Administration for Public Works Projects Courses/Seminars Completed University of California, Berkeley Extension Continuing Education Program 11/01/89
Dispute Resolution and Claims Avoidance for Public Works Projects University Of California, Berkeley Extension Continuing Education Program 2/21-22/92
Public Works Inspection Practice University of California, Riverside Extension Continuing Education Program 4/30/92
Geometric Design of Streets and Highways University Of California, Berkeley Extension Continuing Education Program 8/16-17/92
Estimating Public Works Construction Costs University of California, Berkeley Extension Continuing Education Program 01/13-14/93
Asphalt Pavement Management, Design, Construction, Maintenance and Rehabilitation The Asphalt Institute 7/14/90
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Henry Completo
Associate Engineer
Advanced AUTOCAD and AUTOLISP Programming/Customization MTI College/AutoCAD Training Center 5/20/92
Resource Allocation and Multi-Project Scheduling (RAMPS) in the Critical Path Network (CPN) Environment (IBM System 360)
Training Division, Northern Area Projects The Arabian-American Oil Company (ARAMCO) 4/83
Accident and Loss Prevention Seminar Safety and Loss Prevention Unit The Arabian-American Oil Company (ARAMCO) Dhahran, Saudi Arabia 6/24/84
Technical Skills
Hands-on CADD (AutoCAD, earlier versions) experience (Civil and Structural plans) and PC (Windows). Literacy and hands-on experience and familiarity with various word processing, database, and spreadsheet software.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Ken Higbee, P.E.
Project Level
Construction Inspector
Qualifications
• Senior Engineer With Over 41 Years Of Experience
• Extensive Experience In Public Works Plan Checking, CIP, And Project Cost Estimates
• Proven Experience In Design, Project Management, and Construction Projects • Strong Written And Oral Communication Skills
• Team Player
Relevant Experience
County of Orange-Public Works (29 Years)
Project Engineer
Subdivision and Grading (7 Years)
• Reviewed grading plans and supporting documents for compliance with applicable laws, codes, ordinances, and regulations. Issued grading permits for earthwork construction. • Reviewed and approved hydrology reports and hydraulic calculations for drainage improvements within new tract developments.
• Reviewed grading plans and improvement plans for adherence to county hydrologic and hydraulic standards and safety requirements.
• Reviewed encroachment permits, site plans, parcel maps, tract maps, grading plans, and improvement plans for adherence to applicable laws, codes, ordinances, county standards, and safety requirements for traffic related items. • Prepared traffic related Conditions of Approval for new subdivision site plans, parcel maps, and tract maps.
• Reviewed and approved traffic studies in support of new commercial and tract development.
• Prepared plans, specifications, and estimates for improvements to major arterial highway intersections. Performed design calculations.
• Supervised professional and design/drafting staff.
• Performed cost and scheduling tasks for a regional program of intersection modification projects.
• Supervised the efforts of private consulting firms, other government agencies and County divisions in obtaining necessary right-of-way and permits Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Ken Higbee, P.E.
Construction Inspector
Planned Communities (6 Years)
• Implemented Project Management Best Practices such as Earned Value Analysis to accomplish efficient and expeditious planning, design, plan checking, financing, construction, and inspection of public infrastructure projects for local flood control, road, water quality, and environmental projects.
• Reviewed and approved Plans and Specifications for road and flood control improvements.
• Coordinated the technical review of Plans and Specifications among consultants and other County agencies and departments.
• Provided job cost accounting and cost estimates for public infrastructure projects
Building Permits (4 Years)
• Provided engineering consultation and general assistance at the building department’s public counter.
• Reviewed architectural and structural plans and supporting documents of commercial and residential buildings for compliance with applicable laws, codes, ordinances, and regulations. Issued building permits.
Infrastructure Programs (1 Year)
• Managed all aspects of 325 million dollar fee program known as the South County Roadway Improvement Program (SCRIP). Prepared Fee Credit Agreements. Provided financial data for budget purposes.
• Prepared Final Invoice and all support documents for 15.5 million dollar federal grant for a South County major arterial highway.
Special Districts (6 Years)
• Managed all project and financial aspects of a program implementing a regional network of roads, bridges, and drainage improvements within various Assessment and Community Facilities Districts.
• Administered and coordinated the acquisition of right-of-way, planning, engineering, financial, and scheduling efforts of right-of-way agents, design engineers, project management consultants, construction contractors, landowners, and other county agencies and divisions.
• Reviewed and approved Land Developers’ requests for reimbursement of expenses incurred to design, administer, and construct the necessary improvements. • Prepared and administered financial reports for fund sharing programs with other government agencies that provided and allocated funds for various projects. Two such fund sharing programs: State/Local Transportation Program with CALTRANS; Measure “M” Program with the Orange County Transportation Authority. • Prepared and maintained comprehensive status reports for public / private program for use by policy and decision makers summarizing the ongoing accomplishments and issues as well as the financial, design, and construction status of the program.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Ken Higbee, P.E.
Construction Inspector
Operations and Maintenance (4 Years)
• Supervised the design/drafting of construction drawings, and prepared specifications and cost estimates for improvements to road, flood control, harbor, beaches, and parks facilities.
• Conducted field engineering during construction. Reviewed construction contract change orders and participated in dispute resolution conferences Administered various construction contracts.
• Performed hydrology studies and hydraulic analyses for flood control facilities. • Prepared a Request for Proposal and monitored a consultant contract for an area-wide drainage study.
• Designed biotechnical and structural erosion control systems
Golden State Water Company (8 Months)
Engineering Services Supervisor
• Manage the design of Eleven (11) different water main replacement projects utilizing four (4) different consultants.
• Review plans and provide overall QA / QC for each project. • Implement project management best practices to ensure each project is completed on budget and on time.
RTG Investment – Agua Dulce Development (1 Month)
Design Consultant
• Prepared hydraulic analysis of Storm Drain System to determine feasibility of various alternatives relative to approved storm drain plans.
• Prepared cost reduction study that analyzed Agua Dulce Storm Drain Improvements - Phase 1 - Tract 50385-01. The study analyzed three (3) alternatives for reduction in cost compared to approved plans.
City of Lomita (5 Months)
Construction Manager - Consultant
• Managed construction contract for $2.2 million street reconstruction contract. • Facilitated Value Engineering agreement between City and Contractor that resulted in $166,000 project savings. Savings were split 60 percent in favor of the city, and 40 percent in favor of the contractor.
• Reviewed and approved contract change orders.
• Reviewed and approved invoices.
• Managed efforts of Engineer of Record, Sub Consultants, and Contractor.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Ken Higbee, P.E.
Construction Inspector
Los Angeles County Public Works (2 Months)
Construction Manager - Consultant
• Reviewed Change of Work requests.
• Provided recommendations to County Management for how to proceed with construction of Cogswell Dam Clean Out project to maintain schedule and remain in compliance with regulatory permit requirements.
• Provided daily and weekly inspection reports.
City of Long Beach (1 Year)
Resident Engineer – Project Manager – Consultant
• Reviewed Plans and Specifications for various Street Rehabilitation projects. Reviewed cost estimates for said projects. Conducted field reviews of various projects currently in design to insure completeness and accuracy.
• Prepared Cost Estimate for the purpose of securing funding for a State of California – Housing and Urban Development (HUD) Grant through the Affordable Housing and Sustainable Communities (AHSC) Program that reduces greenhouse gas emissions.
Worked with State, City, and a private developer to finalize the Grant application.
Assigned as the project lead within the Public Works department. • Prepared Monthly Budget analysis for the City’s 30 million dollar Major and Arterial Highway program. Analysis included the implementation of Earned Value Analysis to provide the best means available to complete the program on time and within budget.
City of Desert Hot Springs (3 Months)
Project Manager - Consultant
• Reviewed traffic portion of City’s proposed amendment to the General Plan to insure completeness and accuracy. Provided recommendations for street segments and intersections to be included in the traffic study. Also provided recommendations as to the most efficient use of both new and existing traffic count data to provide the most reliable prediction of future traffic.
• Reviewed Plans and prepared Specifications for three (3) Community Development Block Grant (CDBG) projects.
• Prepared Conditions of Approval (COA) for various commercial and mixed-use tract developments. Conducted site reviews to determine any need to revise COA for any project with an existing Conditional Use Permit.
City of San Gabriel (3 Months)
Project Manager - Consultant
• Prepared Staff Report for the award of construction contract for the pavement rehabilitation of Del Mar Avenue. Evaluated bids and prepared responses to city staff and city council regarding biding of the project.
• Reviewed Plans and Specification and oversaw the bid process for the pavement rehabilitation of Del Mar Avenue.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Ken Higbee, P.E.
Construction Inspector
• Prepared Request for Proposal (RFP) for the upgrade of the city’s sewer system.
Responded to all Requests for Information (RFI’s) submitted by Firms interested in the RFP.
CF Braun & Co, Alhambra, CA (4 Years 6 Months)
Civil Design Engineer
• Performed civil design engineering of port and harbor, oil field pipeline, and petrochemical facilities for the international oil industry. • Performed alignment calculations, specification preparation, aerial photography interpretation/terrain analyses, soils studies, and hydrology studies. • Supervised the design/drafting of construction drawings for oil field central processing facilities, drill sites, overland pipelines, and roads. • Performed duties as an on-site field liaison between the California design office and the construction contractor during the construction of oil field pipeline facilities in the Prudoe Bay area of Alaska.
• Coordinated the on-site shipment and utilization of materials for the construction of two semi-submersible jack-up drilling rigs in the Port of Hong Kong, and in Kaohsiung, Taiwan.
• Prepared mass properties reports for two semi-submersible drilling rigs.
Education
California State University, Fullerton
Graduate Studies in Business Administration
BS Colorado State University
Civil Engineering, 1980
Professional Certification
Registered Civil Engineer, California Number C38233
Expiration 03-31-25
Project Management Professional (PMP), Project Management Institute Number 1221961, Expiration 11-30-23
Certified Building Plans Examiner, International Code Council Number 5228423-B3, Expiration 02-06-25
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Eric Nunez
Project Level
Construction Inspector
Qualifications
• Over 28 Years Of Public Works & Water Inspection Experience • Entire Career at City of Fullerton (1990 – 2018)
• 10 Years As A Water Inspector For The City Of Fullerton • Extensive Experience On Water Pipeline, Main, And Tie-in Projects • Strong Written And Oral Communication Skills
• Team Player
Relevant Water Experience
City of Fullerton, Fullerton CA (1994 – 2004)
Water Inspector
Served as the sole Water Inspector for the entire city. Inspected both new construction and upgrades/remodels. Checked water systems for placement and adherence to plans . Conducted hydrostatic pressure, chlorine, bacteria and plate-count tests.
Projects:
• Water Improvements for the SOCO District - The project included 650 feet of 8” and 15 feet of 6” DIP water main. Appurtenances included 13 service laterals, 3 hot tap connections, 3 tie -ins, 3 fire hydrants, and the abandonment of various valves and water mains.
• Brookdale & Highland Water Main Replacement / Sewer Project - Oversaw the abandonment of an existing 6” sewer main and 5 existing sewer manholes, and the installation of 800 feet of 8” VCP sewer main and reconnection of 6 new manholes.
• Oversaw the installation of new earthquake valves for reservoirs and DCDA water meters.
• Inspected the replacement/installation of water mains on new residential construction projects throughout the city, the repair of any existing water Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Eric Nunez
Summary of Qualifications
lines, and the reconstruction of any commercial driveways which affected underlying water systems.
Other Inspection Experience
City of Fullerton, Fullerton CA (2014 – 2018)
Housing Inspector
Set up and monitored a multi-step inspection process to ensure all construction complied with codes. Inspected new and remodeled residential buildings throughout the city. Managed a budget of city, state and federal funds.
Oversaw contractors on city -funded projects. Completed initial write -ups for remodeling projects for model homes and mobile homes. Obtained state approvals.
Inspected grading, placement of re -bar, shotcrete, concrete masonry walls, retaining walls, vibration and draining of retaining walls, water proofing, concrete pours, results of concrete tests, shear walls, and electrical, mechanical and wood framing. Ensured compliance with ADA regulations for vehicle parking, bathrooms and kitchens, routes to and through buildings, and access to elevators. Inspected 1, 2 and 3 -hour fire assemblies, fire windows and doors, and exit signs.
o Completed more than 30 remodel projects over a 4-year period. o Also managed lead and asbestos abatement projects.
o Served as Building Inspector, Contract Administrator and Project Manager for the construction of several senior living facilities that were funded in part by the City Housing Department, HUD and other state funds.
Projects included:
• 6-Story Senior Residential Complex with a long-term mental health care wing, food outlet shell, interior office and a subterranean parking garage.
• 5-Story Senior Living Facility with subterranean parking, rental office, gym and rec area.
• 5-Story Senior Living Facility with subterranean parking, office, laundry, gym and playground.
City of Fullerton, Fullerton CA (1991 - 2014)
Building Inspector
Duties include the inspection of buildings and construction projects throughout the city. Also served as City Plumbing Plan Checker and Mechanical Plan Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Eric Nunez
Summary of Qualifications
Checker. Inspected construction of residential tract housing, one and two story additions, 4 and 5 story residential senior and low income housing, commercial shopping centers, TI’s and build outs and industrial inspections, plumbing, mechanical electrical and building. I also inspected for plans for any compliance with building codes and with water conservation code SB407.
Verified all projects with the Planning, Engineering, Fire and Health Departments where applicable. Responsible for SWPPS for Water Management, Modular Wetlands and ADA compliance. Acted as liaison with railroad inspectors and agencies
Projects Included:
• Fullerton Train Station - Inspected facility, security and ADA upgrades on this State Historical Building.
• Fullerton Tennis Center - Inspected ADA upgrades in the center’s bathrooms, as well as updated electrical and lighting systems. • Lemon Park - Ensured new sidewalks and reconstructed bathrooms complied with codes.
• Hughes Aircraft (Industrial) - Re-established fire protection and ADA compliance.
• Delco Battery (Industrial) - Inspected the installation of separators and filters in a new plumbing system.
• Seismic Upgrades - Inspected upgrades on un -reinforced masonry buildings, including single family residences and the Williams Building. • Apartments / Mixed Use Buildings - Inspected retail centers, restaurants and apartment complexes with up to 100+ units.
City of Fullerton, Fullerton CA (1990 - 2004)
Construction Inspector
Projects Included:
• Golf Course Storm Drain System - Inspected a catch basin, riprap, swales, local depression, culverts, manholes and sewers.
• Street Grade Separation Underpass for new Railroad Tracks - Inspected new pumps for storm trains, as well as new water lines. • Brea Boulevard Slope Repair.
• Bastanchury Road Reconstruction.
• Inspected curb, gutter, sidewalk and residential road reconstructions throughout the city.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Eric Nunez
Summary of Qualifications
Education
AA Cypress College, CA
Certifications
ICBO – Commercial Building Certified
D3 Water Distribution - CA
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Michelle Laurendine, E.I.T.
Project Level
Permit Technician
Qualifications
• Bachelor’s Degree in Environmental Engineering From San Diego State University • California Engineer-In-Training Certification
• Experience With Site Reviews, Environmental Compliance Review, And Technical Writing
• Strong Written And Oral Communication Skills
• Team Player
Work Experience
Laurendine Biological Consulting, LLC, Bakersfield, CA (May 2020-May 2022) Assistant Biologist
• Performed site reviews inspecting construction perimeters ensuring the project site was clear of endangered animals with a team of biologists.
• Set up on-site camera monitoring to conduct wildlife surveillance in order to verify clients were following California Department of Fish and Wildlife protocols. • Created business expense spreadsheets, generated proposals, and designed presentations utilizing Microsoft Office Suite software. • Reviewed reports for compliance with federal, state, and local biologic regulations.
Academic Experience
San Diego State University
WEF Student Design Competition (Aug 2018-Sep 2019)
• Designed an alternative water treatment facility for the Salton Sea according to location constraints in regard to volume of influent water and level of contaminants within the soil.
• Conducted research on contaminant removal methods via phytoremediation using cattails to reduce selenium levels.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Michelle Laurendine, E.I.T.
Permit Technician
• Collaborated with a team to design a proposal and presentation that outlined a net decrease of 15 micrograms per liter of selenium, provided 500 acres of dust suppression, and created over 28 miles of selenium-free habitat. • Proposed project submittals and design drawings following client specifications.
Various Projects (Aug 2016-Aug 2019)
• Collected site data samples of air and soil, using aerosol monitoring and auger boring respectively to assess contamination and quality levels. • Determined water quality constituents including total hardness of water, biological oxygen demand, and chemical oxygen demand.
• Tested water samples on-site and within a laboratory to determine turbidity, pH, conductivity, and concentration of total coliforms and E. coli bacteria. • Performed colorimetric analyses of water to determine nitrate and phosphate concentrations.
• Designed water and wastewater treatment facilities based on given volumetric flows and waste concentrations to meet federal, state, and local effluent water quality regulations.
Education
BS San Diego State University
Environmental Engineering, 2019
Professional Certification
California Engineer-in-Training (EIT) Certification, Credential ID: 176956, 2022
Professional Skills
• AutoCAD
• ArcGIS
• Microsoft Office
• MATLAB
• Technical Writing
• Proposal Writing
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Daniel Han
Project Level
Permit Technician
Qualifications
• Bachelor’s Degree In Mechanical Engineering From California Polytechnic University, Pomona Expected May 2024
• Experience With Producing P&IDs And As-Built Drawings • Proficient In AutoCAD 2D/3D
• Strong Written And Oral Communication Skills
• Team Player
Work Experience
Juanita’s Foods, Wilmington, CA (Jun 2021-Present)
Maintenance Engineer
• Created a registry of OEM part info for new/old equipment to reduce spending on 5000+ spare parts, saving an estimated $250,000 annually.
• Work with mechanics to upgrade parts on older equipment and reduce downtime by 80%. This has resulted in reaching 100% or more attainment on production goals nearly every shift.
• Standardized the 60+ motors at the facility to reduce storage issues and simplify repairs.
• Communicate with vendors and work with contractors to conduct major equipment repairs.
• Led the design and installation of new $30,000 conveyor systems to replace worn out case conveying systems dating back to the 80s.
• Produced P&IDs and as-built drawings for new boiler, chiller, and retort lines that were installed.
AutoZone, Cypress, CA (Jun 2018-Aug 2021)
Parts Sales Manager
• Delivered and engaged with 20+ commercial businesses. • Maintained accuracy and availability of 25,000+ parts. • Conducted store transfers, met and exceeded sales quotas, and optimized delivery routes.
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Daniel Han
Permit Technician
Crenshaw Die and Manufacturing, Huntington Beach, CA (May 2018-Jul 2021) Metal Stamping and Fabrication Operator
• Read and interpreted sketches.
• Determined the methods of operation for the creation of thousands of metal parts. • Operated/monitored equipment to ensure quality production.
Education
BS California Polytechnic University, Pomona
Mechanical Engineering, Expected May 2024
AS Cypress College
Mathematics, 2021
Professional Skills
• MS Word/Excel/PowerPoint/Outlook/Team
• Solidworks
• AutoCAD 2D/3D
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Omar Nassar, E.I.T.
Project Level
Permit Technician
Qualifications
• Bachelor’s Degree in Civil Engineering and California Engineer-In-Training Certification
• Experienced in Supervising Public Works Projects Including Solid Waste Site Rehabilitation, Municipal Park Construction, and Roadwork • Skilled in Designing and Managing Sewer Networks and Ensuring Quality Control on Construction Sites
• Bilingual in English (Native) and Arabic (Native)
Work Experience
Anabta Municipality (May 2021-October 2023)
Civil Engineer
• Supervised the design and construction of the rehabilitation of a solid waste dump site, including laying asphalt pavement and a steel structure with concrete foundations. • Managed the construction of a municipal park, which included pouring and inspecting concrete for retaining walls and sidewalks, building a wooden terrace, constructing stone walls, and approving various materials such as tiles and benches. • Executed roadwork rehabilitation and reinstatement using asphalt pavements, which involved laying the asphalt, compacting it, and painting road markings. • Designed a new sewer network for neighborhoods, which included sizing pipes, determining slopes, creating drawings, and overseeing the construction of sewer lines. • Supervised various construction sites, with responsibilities including performing quantity takeoffs, checking laboratory test results, conducting quality control on projects, and ensuring adherence to project specifications and relevant codes.
Academic Experience
An-Najah National University
Graduation Project
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Omar Nassar, E.I.T.
Permit Technician
• Completed coursework in steel and concrete structural analysis and design, transportation analysis and design (including traffic and highway), and conducted a graduation project titled "Design of wastewater network for a medium-sized town and redesign of the potent water supply network for the same town.
Education
BS An-Najah National University
Environmental Engineering, 2021
Professional Certification
California Engineer-in-Training (EIT) Certification
Fundamentals of Engineering (FE)
Professional Skills
• MS Office (Word, Excel, PowerPoint)
• AutoCAD
• SAP2000
• MATLAB
• ArcGIS
• SewerCAD
• WaterCAD
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846
Ramiro Reveles Jr.
Project Level
Permit Technician
Qualifications
• Bachelor’s Degree in Civil Engineering From California State University, Long Beach
• Familiar With Engineering Graphics Design, Fluid Mechanics, Hydraulics Engineering Design, Reinforced Concrete Design, and Foundation Engineering • Proficient With AutoCAD, Civil 3D, and Revit
• Strong Written And Oral Communication Skills
• Team Player
Academic Experience
California State University, Long Beach
Sub-Leader at CSULB Expo Conference (2023)
• Led as a sub-leader for my Senior Design project which required the incorporation of knowledge from Civil Engineering disciplines. Our primary emphasis was in Water Resources: Water Supply, Sanitary Drainage, and Stormwater Drain systems. • Proposed concept drawing and implemented safe design of a structure, governed by both California and Local City codes.
• Demonstrated creative 2D/3D skills with the ability to design site layouts from concept through completion.
• Proactivity prepared design calculations with intention to present the analysis of the reports.
Relevant Coursework
• Engineering Graphics Design
o Interpretation of blueprints.
o Drafting of detailed drawings.
o Projects involving architectural and civil engineering plans in AutoCAD. • Fluid Mechanics
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 Project Partners
Ramiro Reveles Jr.
Permit Technician
o Properties of fluids, fluid statics, fluid dynamics, dynamic similitude, flow of compressible and incompressible fluids in closed conduits. o Experiments in and study of the phenomena of fluid flow. • Hydraulics Engineering Design
o Application of hydraulic principles to the design of dams, water courses, water syste ms and their related structures and devices.
o Culvert design, Residential/Commercial Water Distribution, Open Channel design and Gravity-Sewer design projects.
• Reinforced Concrete Design
o Material properties of concrete and steel comprising a reinforced concrete element.
Design of reinforced concrete elements including beams, columns, one-way slabs, and footing.
o RCC beam project (ACI Code Compliance)
• Foundation Engineering
o Site investigation of soil conditions. Evaluation of soil strength. Settlement theory; bearing capacity calculations.
o Design of shallow and deep foundation structures.
Other Work Experience
Tree Preservation, Inc. (August 2011-December 2011)
General Landscaper
• Executed the plan that was developed for the client’s needs. The team was tasked with the review of CAD drawings in the form of simple sketches. We then scouted the environment for general landscaping labor.
Education
BS California State University, Long Beach
Civil Engineering, 2023
Professional Skills
• Autodesk Products: AutoCAD, Civil 3D, Revit
• ArcGIS Products: ArcMap, ArcCatalog
• Hydrologic Engineering Center: HEC-RAS
• Bentley Hydraulic Software: WaterGems, Sewer Gems, FlowMaster, CulvertMaster
Docusign Envelope ID: A9FFECB7-8536-4BE4-9364-AF483F3AB846 City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 18.A
Section: DEPARTMENTAL
ITEMS - TRANSPORTATION
Meeting Date: November 19,
2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Approve Purchase of Six (6), 40-foot Zero-Emission Battery Electric Buses for
$9,125,616, Authorize Program Total of $10,038,178, and Approve Payment Milestones COUNCIL ACTION REQUIRED:
Staff Recommendation:
Approve Purchase of Six (6), 40-foot Zero-Emission Battery Electric Buses for $9,125,616
Authorize Program Total of $10,038,178
Approve Payment Milestones
RECOMMENDATION AND STAFF SUMMARY:
With the arrival of its most recent CNG and zero-emission buses (ZEB) in early 2024, GTrans has successfully replaced its entire active fleet of 40-foot gasoline electric hybrid buses in accordance with its fleet replacement plan approved by Council in 2017. The plan dictated that GTrans would pursue a combination of both CNG and zero emission buses for the near-term replacement of its fleet, with an eventual conversion of the entire fleet to zero emission by 2034. GTrans now operates 32 CNG buses and 13 zero-emission buses. The zero-emission fleet is comprised of seven new 2024-model Gillig buses, and six early-model ZEBs (including electric conversions and one traditional electric bus.)
In 2022, GTrans was awarded funds under the Federal Transit Administration's (FTA) FY22 Low or No Emission competitive program which provides funding to state and local governmental authorities for the purchase or lease of zero-emission and low-emission transit buses. The award supported the purchase of newer model electric buses by replacing GTrans' six early model electric buses (both converted and traditional electric buses.) Once these new buses arrive, GTrans' ZEB fleet will remain at 13, however all the buses will now have current technology and improved battery capability.
GTrans is able to participate in a purchasing cooperative agreement with the Washington State Transit Bus Cooperative that will allow the purchase of six ZEBs from Gillig, LLC. The FTA encourages grant recipients to procure goods and services jointly with other recipients or participate in purchasing cooperatives to obtain better pricing and a reduction in customization. The cost per bus is $1,469,477, exclusive of training and parts/equipment. The total contract, which includes sales tax, training, spare parts, and delivery is $9,125,616.
GTrans is also requesting authorization for a 10 percent contingency of $912,562 to account for any unforeseen changes, only to be approved in advance by GTrans staff for a not to exceed project total of $10,038,178.
GTrans and Gillig have also negotiated payment
milestones that support greater payment flexibility.
As with all new bus purchases, GTrans will incorporate the latest safety features and designs, including improved American with Disabilities Act (ADA) amenities and boarding ramps. New buses will provide a safer, cleaner operating environment for GTrans passengers and employees. The new buses will allow GTrans to remain in compliance with California Air Resources Board (CARB) and South Coast Air Quality Management District (SCAQMD) regulations, and support GTrans' goal to fully transition to zero-emission in the future. The buses, which are anticipated to arrive in the summer of 2026, will be deployed throughout our service area.
Therefore Staff respectfully recommends that Council authorize the purchase of six zero- emission buses from Gillig in the amount of $9,125,616, which includes sales tax, training, spare parts, and delivery
. GTrans is also requesting authorization for a 10 percent contingency of $912,562 to account for any unforeseen changes, only to be approved in advance by GTrans staff for a not to exceed project total of $10,038,178. Finally GTrans is requesting approval of the negotiated payment milestones, as provided in the attachments.
FINANCIAL IMPACT/COST:
GTrans has federal, state, and local funding obligated in existing grants designated for this purchase. There is no impact to the General Fund.
ATTACHMENTS:
Gardena CA (6) 40' Battery Electric Buses off State of WA RFP 2020-06719-01 - 10-30-2024 REV 2.pdf Product Brochure GILLIG 2024.pdf
Gillig_GTrans_Milestone_Schedule_10_2024.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
CONFIDENTIAL
ITEM STATE OF WASHINGTON, WA GARDENA, CA VARIANCE
EXTERIOR STYLING PACKAGE LOW FLOOR PLUS LOW FLOOR PLUS -
CUMMINS EV TRACTION MOTOR,
INVERTERS & POWER
MANAGEMENT SYSTEMS
INCLUDED REQUIRED -
ESS ENERGY STORAGE SYSTEM
WITH 6 BATTERY PACKS INCLUDED REQUIRED W/ 7TH BATTERY PACK 64,576.00
DEPOT PLUG-IN CHARGING PORT
PER SAE J1772
(1) CCS TYPE 1 CONNECTOR
(REAR - CURBSIDE)
(2) CCS TYPE 1 CONNECTOR
(REAR - CURBSIDE &
REAR STREETSIDE)
4,750.00
COOLANT FILTER FOR EBUS
APPLICATION INCLUDED REQUIRED -
BRAKES DISC BRAKES DISC BRAKES -
BRAKE VALVE BENDIX E-8 BENDIX E-10 125.00
AXLE HUB SEALS FRONT & REAR -
GREASE SEALS
FRONT & REAR -
GREASE SEALS -
MERITOR FRONT & REAR AXLES INCLUDED REQUIRED -
MAGNETIC AXLE DRAIN PLUGS INCLUDED REQUIRED -
ELECTRONIC STABILITY CONTROL INCLUDED REQUIRED -
AUTOMATIC TRACTION CONTROL INCLUDED REQUIRED -
HUBODOMETER NOT INCLUDED NOT REQUIRED -
HUBODOMETER GUARD NOT INCLUDED NOT REQUIRED -
WHEEL MOUNTING HUB PILOTED HUB PILOTED -
WHEELS (6) FULL POLISHED
ALUMINUM WHEELS
(6) FULL POLISHED
ALUMINUM WHEELS -
DURAFLANGE WHEELS NOT INCLUDED NOT AVAILABLE -
TIRES CUSTOMER SUPPLIED GILLIG SUPPLIED
(6) GOODYEAR B315/80R22.5 6,903.00
ELECTRIC STEERING ASSIST NOT INCLUDED REQUIRED 3,435.00 VIP TEXTURED STEERING WHEEL NOT INCLUDED REQUIRED 85.00
ONSPOT DROP DOWN
AUTOMATIC CHAINS NOT INCLUDED NOT REQUIRED -
FUEL FILL (14 GAL TANK FOR DUAL
FIRED ELECTRIC/DIESEL AUX
COOLANT HEATER)
NOT INCLUDED NOT REQUIRED -
OIL PRESURE & COOLANT TEMP
GAUGES IN ENGINE COMP'T
ELECTRIC
PROGRAMMABLE GAUGE
ELECTRIC
PROGRAMMABLE GAUGE -
ELECTRIC HYDRAULIC PUMP INCLUDED REQUIRED -
SWAT SWITCH NOT INCLUDED NOT REQUIRED -
ELECTRICAL TOW CONNECTION NOT INCLUDED REQUIRED 252.00
AD-IP AIR DRYER FOR EBUS
APPLICATION INCLUDED REQUIRED -
ENGINE SKID PROTECTION NOT INCLUDED NOT REQUIRED -
A-POST SKID PLATES NOT INCLUDED NOT REQUIRED -
HORN SPLASH SHIELD NOT INCLUDED NOT REQUIRED -
EXTERIOR SKIRT PANELS &
ACCESS DOORS W/ KEYED LOCKS
TO MATCH DRIVERS STORAGE BOX
(WILL NOT INCLUDE ANY ACCESS
DOOR THAT CAN NOT BE LOCKED
IN CASE OF AN EMERGENCY)
NOT INCLUDED REQUIRED 759.00
LEVEL 2 INSULATION INCLUDED REQUIRED -
BATTERY TYPE (2) ODYSSEY AGM GROUP 31 (2) ODYSSEY AGM GROUP 31 -
BATTERY JUMP START CONN INCLUDED
(REAR CONNECTION)
INCLUDED
(FRONT CONNECTION) (62.00)
PRICE VARIANCE
10/30/2024
GARDENA, CA OFF OF STATE OF WASHINGTON RFP# 2020 06719-01 (6) 40' LOW FLOOR PLUS ELECTRIC BUSES, SN#: TBD
PAGE 1 OF 5
CONFIDENTIAL
ITEM STATE OF WASHINGTON, WA GARDENA, CA VARIANCE
PRICE VARIANCE
10/30/2024
GARDENA, CA OFF OF STATE OF WASHINGTON RFP# 2020 06719-01 (6) 40' LOW FLOOR PLUS ELECTRIC BUSES, SN#: TBD
WHEELCHAIR RAMP LIFT-U LU18
LIFT-U LU18 (W/ REMOTE
STANCHION MOUNTED CONTROLLS
AT FRONT DOOR)
1,089.00
TK ELECTRIC HVAC SYSTEM TE18 INCLUDED REQUIRED -
REFRIGERANT R407C R407C -
MERV13 HVAC RETURN FILTER NOT INCLUDED REQUIRED 140.00
REFRIGERANT PRESSURE
DISPLAY NOT INCLUDED NOT REQUIRED -
20% OUTSIDE AIR & FILTER NOT INCLUDED NOT REQUIRED -
EBUS COLD WEATHER PACKAGE W/
DIESEL & ELECTRIC FIRED
AUXILIARY COOLANT HEATER
NOT INCLUDED NOT REQUIRED -
FRONT THRESHOLD HEATER NOT INCLUDED NOT REQUIRED -
STREETSIDE HEATER NOT INCLUDED NOT REQUIRED -
REAR CURBSIDE HEATER NOT INCLUDED NOT REQUIRED -
UNDERSEAT HEATER NOT INCLUDED NOT REQUIRED -
WARM WALL HEATER NOT INCLUDED NOT REQUIRED -
DASH FAN(S) NOT INCLUDED NOT REQUIRED -
SENSTIVE EDGE REAR DOOR ONLY FRONT & REAR DOOR 798.00
REAR DOOR 34" AIR OPEN/SPRING CLOSE 34" ELECTRIC OPEN/CLOSE -
MAINTENANCE HINGE FOR REAR
DOOR AIR RELEASE NOT INCLUDED REQUIRED 55.00
DOOR CONTROLS (FRONT & REAR) AIR-FULL DRIVER CONTROL ELECTRIC-FULL DRIVER CONTROL 6,595.00 VAPOR CLASS (PHOTO SENSOR) NOT INCLUDED REQUIRED 4,534.00
VAPOR DIGITAL DOOR CONTROL W/
BUTTONS NOT INCLUDED NOT REQUIRED -
EXTERIOR FRONT DOOR RELEASE NOT INCLUDED REQUIRED 223.00 ELECTRICAL EQUIPMENT CABINET 44" W/(2) FANS 44" W/(2) FANS -
ELECTRICAL EQUIPMENT
STORAGE BOX LIGHTING NOT INCLUDED NOT REQUIRED -
CS WHEELWELL STORAGE BOX NOT INCLUDED REQUIRED 575.00
SS WHEELWELL STORAGE BOX NOT INCLUDED REQUIRED 652.00
PASSENGER INFO STATION NOT INCLUDED NOT REQUIRED -
SCHEDULE RACKS NOT INCLUDED OBIC 19/21 4PW 2L 424.00
DISPLAY/SCHEDULE HOLDER NOT INCLUDED NOT REQUIRED -
INTERIOR AD FRAMES NOT INCLUDED NOT REQUIRED -
EXTERIOR AD FRAMES NOT INCLUDED NOT REQUIRED -
PASSENGER SEATS AMSECO INSIGHT
W/ A.R.M, Q'STRAINT RESTRAINTS
USSC GEMINI W/ 1/2" PADDING,
(2) Q'PODS & DRAIN HOLES 24,801.00
DIMPLED/KNURLED STANCHIONS NOT INCLUDED (4) REQUIRED 575.00
DUAL USB PORTS MOUNTED ON
PASSENGER SEATS
NOT INCLUDED REQUIRED - (19) PORTS 3,793.00
REAR SEAT RISERS FOR FWD
FACING SEATS NOT INCLUDED NOT REQUIRED -
FRONT WHEELWELL VERTICAL
STANCHIONS NOT INCLUDED NOT REQUIRED -
DRIVERS SEAT RECARO ERGO METRO
W/ HEADREST & 2-PT BLACK BELT
RECARO ERGO METRO
W/ HEADREST & 3-PT ORANGE BELT 362.00
SEAT BELT CLIP (COMFORT CLIP
ADJUSTER) NOT INCLUDED REQUIRED 35.00
SEAT BELT EXTENSION NOT INCLUDED NOT REQUIRED -
SEAT BELT ALARM NOT INCLUDED REQUIRED 185.00
SEAT CUSHION ALARM NOT INCLUDED REQUIRED 185.00
SEAT ARMREST NOT INCLUDED REQUIRED - EACH SIDE 466.00
PAGE 2 OF 5
CONFIDENTIAL
ITEM STATE OF WASHINGTON, WA GARDENA, CA VARIANCE
PRICE VARIANCE
10/30/2024
GARDENA, CA OFF OF STATE OF WASHINGTON RFP# 2020 06719-01 (6) 40' LOW FLOOR PLUS ELECTRIC BUSES, SN#: TBD
PASSENGER SIGNALS PULL CORDS PULL CORDS -
STOP REQUEST AT REAR
DOOR STANCHION NOT INCLUDED NOT REQUIRED -
STOP REQUEST LAMP AT DASH NOT INCLUDED INCLUDED WITH MFD II -
DRIVERS BARRIER WRAPAROUND
W/OUT SCHEDULE HOLDERS
WRAPAROUND
W/OUT SCHEDULE HOLDERS -
DRIVERS PROTECTION BARRIER NOT INCLUDED AROW GUARD W/
EXTENDED GLASS 7,217.00
MODESTY PANEL FWD OF
REAR DOOR NOT INCLUDED REQUIRED W/ CLEAR
PLEXIGLASS UPPER PANEL 350.00
OVERHEAD GRAB STRAPS NOT INCLUDED (10) REQUIRED - 2-PC NYLON W/ COLLARS (BUDGETARY ONLY) 550.00
STANCHIONS YELLOW POWDER COATED
SSTL W/ YELLOW POWDER
COATED AT FRONT DOOR
HANDLES, FAREBOX GUARD &
REAR DOOR HANDLES
-
PASSENGER WINDOWS AROW
STD FRAME / UPPER TRANSOM
AROW
BONDED FRAME / UPPER TRANSOM
WITH EGRESSABLE DRIVERS
WINDOWS
11,701.00
HEADLAMPS LED LOW & HIGH BEAMS LED LOW & HIGH BEAMS -
STOP/TAIL/TURN/BACK UP LAMPS 4" ROUND DIALIGHT LED 4" ROUND DIALIGHT LED - REAR CAP AUX STOP LAMPS (2) 4" RED LED LAMPS (2) 4" RED LED LAMPS -
REAR CAP MOUNTED YIELD SIGN NOT INCLUDED NOT REQUIRED - EXTERIOR PORCH LAMPS NOT INCLUDED REQUIRED (FRONT & REAR) 385.00
EXTERIOR AUX CURB TURN
LAMPS TO ILLUMINATE FRONT &
REAR DOOR AREAS
NOT INCLUDED REQUIRED 785.00
BATTERY COMPARTMENT LAMPS NOT INCLUDED NOT REQUIRED -
INTERIOR LAMPS LED I/O CONTROLS LED I/O CONTROLS -
PLEASURE RADIO NOT INCLUDED NOT REQUIRED -
2-WAY RADIO NOT INCLUDED NOT REQUIRED -
2-WAY RADIO & ANTENNA NOT INCLUDED NOT REQUIRED -
12V BATTERY SUPPLY SOCKET NOT INCLUDED NOT REQUIRED -
PA SYSTEM/VOICE ANNUCIATOR STD REI
HANOVER HTC-AVA PUBLIC
ANNOUNCEMENT SYSTEM
W/ (1) 21.5 TFT MONITOR
10,726.00
INSIDE SPEAKERS (6) SIX (6) SIX -
DRIVERS SPEAKER NOT INCLUDED NOT REQUIRED -
BOOM MIC INCLUDED REQUIRED -
HEATED FRONT GLAZING NOT INCLUDED NOT REQUIRED -
DESTINATION SIGNS TWIN VISION AMBER
(FRONT, CS & REAR RUN SIGN)
HANOVER WHITE
(FRONT, CS & REAR RUN SIGN) 3,507.00
FRONT RUN SIGN NOT INCLUDED HANOVER WHITE 1,078.00
REAR VIEW CAMERA NOT INCLUDED NOT REQUIRED -
FAREBOX PRE-WIRE ONLY PRE-WIRE W/
FAREBOX BASE PLATE ONLY 908.00
FAREBOX GUARD INCLUDED INCLUDED -
CEILING MTD FAREBOX LAMP NOT INCLUDED NOT REQUIRED -
TRANSFER CUTTER NOT INCLUDED NOT REQUIRED -
PASSENGER COUNTER NOT INCLUDED NOT REQUIRED -
FULL COMPOSITE FLOOR INCLUDED REQUIRED -
FLOORING MATERIAL ALTRO ALTRO -
FLOOR DRAINS NOT INCLUDED (4) REQUIRED 440.00
PAGE 3 OF 5
CONFIDENTIAL
ITEM STATE OF WASHINGTON, WA GARDENA, CA VARIANCE
PRICE VARIANCE
10/30/2024
GARDENA, CA OFF OF STATE OF WASHINGTON RFP# 2020 06719-01 (6) 40' LOW FLOOR PLUS ELECTRIC BUSES, SN#: TBD
ADA WHEELCHAIR SYMBOL NOT INCLUDED REQUIRED 250.00
INTERIOR TRIM VINYL VINYL -
ROOF HATCHES (1) REAR MANUAL (1) REAR MANUAL -
EXTERIOR MIRRORS - STREETSIDE 8" X 8" 1-PC,
NON-HEATED W/ REMOTE
8" X 15" 2-PC,
HEATED WITH REMOTE 165.00
EXTERIOR MIRRORS - CURBSIDE 8" X 8" 1-PC,
NON-HEATED W/ REMOTE
8" X 15" 2-PC,
HEATED WITH REMOTE 165.00
TURN SIGNAL INDICATOR ON
MIRROR HEAD NOT INCLUDED REQUIRED - STREETSIDE &
CURBSIDE 275.00
6" INTERIOR MIRROR NOT INCLUDED REQUIRED - FOR SS ADA 55.00
FIRE SUPRESSION
WITHOUT ESS SUPRESSION AMEREX V-25 W/24 HR BATTERY AMEREX V-25 W/24 HR BATTERY -
TRAFFIC LIGHT PREEMPTION NOT INCLUDED NOT REQUIRED -
VIDEO SURVEILLANCE NOT INCLUDED
LUMINATOR (12)-CAMERA SYSTEM
W/ ROADRUNNER PRO MDVR
12-CHANNEL AHD + 12-CHANNEL IPC,
6TB & 10" LCD MONITOR (W/ MSET
SOFTWARE LICENSE FEE)
INCLUDES (1) SPARE SYSTEM
W/ SAME SPECS (W/ OUT MSET
SOFTWARE LICENSE FEE)
23,692.00
BACK UP CAMERA W/ DASH
MOUNTED MONITOR NOT INCLUDED NOT REQUIRED -
BIKE RACK SPORTWORKS
MOUNTING BRACKETS ONLY
BYK RACK 3-POSITION
BLACK POWDER COATED 3,583.00
BIKE RACK AD FRAME NOT INCLUDED NOT REQUIRED -
BIKE RACK MIRROR NOT INCLUDED NOT REQUIRED -
BIKE RACK DEPLOYED LAMP NOT INCLUDED REQUIRED 275.00
MEDICAL AID KIT NOT INCLUDED NOT REQUIRED -
BLOODBORN PATHOGEN KIT NOT INCLUDED NOT REQUIRED -
BIO-HAZARD KIT NOT INCLUDED NOT REQUIRED -
WHEEL CHOCKS (SET) NOT INCLUDED NOT REQUIRED -
ELECTRONIC MFD MULTI FUNCTION
DASH DISPLAY (MFD II) INCLUDED REQUIRED -
CUP HOLDER NOT INCLUDED NOT REQUIRED -
WASTE CONTAINER NOT INCLUDED REQUIRED 234.00
WEB CUTTER NOT INCLUDED NOT REQUIRED -
CAD / AVL ITS SYSTEM NOT INCLUDED
CLEVER DEVICES IVN5 SYSTEM,
CRADLEPOINT IBR1700 MODEM,
9" LCD DISPLAY, MIMO 9-ELEMENT
ANTENNA, HANOVER INTERNAL
AMBER SIGN (8X120), HANOVER
AMBER INTERNAL DOUBLE SIDED
SIGN (120X8), APC HELLA AT
FRONT & REAR DOORS
(W/ OUT CLEVER DEVICES EVMS &
SAAS SOFTWARE FEES)
48,483.00
AUTOMATIC PASSENGER COUNTER NOT INCLUDED INCLUDED WITH
CLEVER DEVICES SYSTEM -
I/O PROGRAM MODULE NOT INCLUDED NOT REQUIRED -
ADJUSTABLE PEDALS NOT INCLUDED REQUIRED 1,556.00
MISC INTERIOR & EXTERIOR
DECALS NOT INCLUDED REQUIRED 1,059.00
EXTERIOR PAINT 1-COLOR 4-COLORS 5,922.00
CLEAR COAT NOT INCLUDED REQUIRED 2,480.00
PAGE 4 OF 5
CONFIDENTIAL
ITEM STATE OF WASHINGTON, WA GARDENA, CA VARIANCE
PRICE VARIANCE
10/30/2024
GARDENA, CA OFF OF STATE OF WASHINGTON RFP# 2020 06719-01 (6) 40' LOW FLOOR PLUS ELECTRIC BUSES, SN#: TBD
EXTERIOR GRAPHICS BUS NUMBERS ONLY
GARDENA, CA
CUSTOM EBUS GRAPHICS
(SAME AS 198604)
6,775.00
ROOF NUMBERS INCLUDED REQUIRED -
REPLACEMENT BUS NUMBERS NOT INCLUDED REQUIRED 516.00
EXTERIOR NUMBER NOT INCLUDED (2) REQUIRED (CA58043) 65.00 EXT WARRANTY (BASIC BUS) 24 MONTHS / 100,000 MILES 24 MONTHS / 100,000 MILES -
EXT WARRANTY (BODY
STRUCTURAL) 36 MONTHS / 150,000 MILES 36 MONTHS / 150,000 MILES -
EXT WARRANTY (STRUCTURAL
INTEGRITY CORROSION) 144 MONTHS / 500,000 MILES 144 MONTHS / 500,000 MILES - EXT WARRANTY (WATER LEAKS) 12 MONTHS / 50,000 MILES 12 MONTHS / 50,000 MILES - WARRANTY - ESS (BATTERIES) 72 MONTHS / 300,000 MILES 72 MONTHS / 300,000 MILES - WARRANTY - (TRACTION MOTOR) 36 MONTHS / 100,000 MILES 60 MONTHS / 250,000 MILES 24,806.00 WARRANTY - (HVAC TK ELECTRIC) 36 MONTHS / UNL MILES 36 MONTHS / UNL MILES -
WARRANTY (ALL OTHERS) BASE COVERAGE PER
WASHINGTON CONTRACT
BASE COVERAGE PER
WASHINGTON CONTRACT -
ADDITIONAL MANUALS &
LAMINATED ELECTRICAL
SCHEMATICS
NOT INCLUDED (3) REQUIRED 660.00
TRAINING NOT INCLUDED GILLIG TRAINING BUDGET 9,792.00
TOTAL GARDENA, CA VARIANCES 294,765.00
STATE OF WASHINGTON, WA 40' LOW FLOOR PLUS ELECTRIC BASE UNIT PRICE (APRIL 2021) 813,044.00 DELIVERY 3,298.00
GARDENA, CA 40' LOW FLOOR PLUS ELECTRIC UNIT PRICE 1,111,107.00 PPI 1413 ADJUSTMENT PER WA STATE CONTRACT AMENDMENT #1 = 11.78% 95,777.00 PPI 1413 ADJUSTMENT PER WA STATE CONTRACT AMENDMENT #3 = 15% 136,323.00 PPI 1413 ADJUSTMENT PER WA STATE CONTRACT AMENDMENT #4 = 7.15% (ONE TIME REDUCTION TO 5%) 52,257.00 GARDENA, CA 40' LOW FLOOR PLUS ELECTRIC CURRENT PRICE (10/30/2024) 1,395,464.00 NON-TAXABLE ADA EQUIPMENT 29,963.00
DELIVERY COST & TRAINING 13,090.00
WARRANTY 24,806.00
GARDENA, CA NON-TAXABLE ITEMS 67,859.00
GARDENA, CA 40' LOW FLOOR UNIT PRICE (NON-TAXED) 1,395,464.00 GARDENA, CA NON-TAXABLE ITEMS (67,859.00)
CURRENT GARDENA, CA 40' LOW FLOOR TAXABLE UNIT PRICE 1,327,605.00 CALIFORNIA SALES TAX - GARDENA, CA (10.25% ADJUSTED TO 6.3125% ZERO EMISSION) 83,805.07 GARDENA, CA NON-TAXABLE ITEMS 67,859.00
CURRENT GARDENA, CA 40' LOW FLOOR W/ DELIVERY & CA SALES TAX 1,479,269.07 SPARES & TOOLING BUDGET 41,667.00
GARDENA, CA 40' LOW FLOOR PLUS ELECTRIC UNIT PRICE, W/ CA SALES TAX (10/30/2024) 1,520,936.07
CONFIDENTIAL
This pricing information is intended only for the personal and confidential use of the recipient(s) to whom it was originally sent. If you are not an intended recipient of this information or an agent responsible for delivering it to an intended recipient, you are hereby notified that you have received this information in error, and that any review, dissemination, distribution, or copying of this message is strictly prohibited.
NON-TAXABLE ITEMS
CURRENT BUS PRICE CALCULATIONS INCLUDING CA SALES TAX
PAGE 5 OF 5
Product
Brochure
2 America’s
Trusted
Name In
Transit
GILLIG is the leading heavy-duty transit
bus manufacturer in the United States.
We design, build, and support the safest,
most reliable, durable, & cost-effective
transit buses in the industry.
2 3
Trust powers transit. It's what riders count on for punctual service, agencies rely on for keeping their community connected, and the basis for successful partnerships between transit operators and their bus manufacturer. When agencies seek a partner to deliver buses with which to safely and reliably serve their communities, there's one name they trust: GILLIG. Our unparalleled reputation is built upon our vision, mission, and core values and is consistently reflected in the quality, safety, and reliability of every bus we build.
For decades, GILLIG has demonstrated our relentless commitment to supporting our customers throughout the life of the vehicles with integrity and a passion for building and supporting buses that move our nation. Through our customer partnerships and with every bus we build, we seek to realize our vision:
This vision of a more accessible and sustainable future propels us to design, build, and support the most reliable, durable, and cost-effective transit buses in America. Our commitment to Quality Without Compromise , our belief that quality must be the cornerstone of everything we do, drives our team to consistently strive for excellence.
Our core values are not lofty goals we aspire to; they are foundational for our entire enterprise.
Every bus that rolls out of our state-of-the-art production facility in Livermore, CA, is a testament to our unwavering dedication to quality and evidence of the passion of our team. We design, build, and test our products to ensure they consistently deliver on our promises. With reliable performance proven from coast to coast, you can trust that GILLIG buses are engineered to excel in your community's unique climate, terrain, and duty cycles.
We also know that no two agencies are the same, which is why our buses offer an unparalleled level of flexibility and choice. With a versatile portfolio of zero- and low- emission vehicles built on our proven Low Floor platform, we provide a range of practical, sustainable transit solutions that never sacrifice performance or reliability. With our unique modular design and extensive elective features, you are in the driver's seat to create a dependable, easy-to-maintain fleet that's truly engineered for your community.
With a vast inventory of aftermarket parts, comprehensive technical training programs, and our nationwide network of dedicated and responsive field service experts, our continual support is as enduring as our legacy.
You are invited to be a part of the GILLIG family and experience firsthand why so many public transit agencies, universities, airports, and private operators across the nation believe GILLIG is America's Trusted Name in Transit.
TO IMPROVE OUR NATION’S QUALITY OF LIFE THROUGH
TRANSFORMATIVE MASS TRANSIT SOLUTIONS.
4 Driving America Forward:
Zero Emissions,
Zero Compromises
BATTERY
ELECTRIC
Charge forward confidently into a greener future with GILLIG's zero-emission Battery Electric Bus. Boasting the highest Altoona score ever achieved by a zero-emission bus, the GILLIG Battery Electric Bus sets the standard of excellence, proving that there's no need to sacrifice fleet quality, reliability, or safety for the sake of sustainability.
AVAILABILITY MEETS SUSTAINABILITY
With 79% less downtime in Altoona tests versus
competitors, and engineered to excel across
all climates, duty cycles, and charging options,
experience unmatched reliability and readiness all
with zero emissions.
MAXIMIZE RANGE, MINIMIZE DOWNTIME
The high-efficiency, maintenance-free motor
combined with on-board energy storage of up
to 686kWh, optimizes your range and drastically
reduces downtime.
SAFE & SUSTAINABLE
With best-in-class braking performance and
state-of-the-art battery safety mechanisms,
your community will enjoy a safe, zero-emission
future.
THE SMART CHOICE
Benefit from smart energy management, ride
stability, and thermal management systems for an
optimized zero-emissions performance, extended
battery life, and a premium and comfortable ride.
FLEXIBILITY TO FIT EVERY FLEET
Choose the on-board battery storage and
charging technology options that fit your fleet’s
needs, while ensuring your bus is weather ready
even in the most extreme climates with our
optional cold weather features.
PROVEN PLATFORM: TODAY & TOMORROW
Built on our trusted Low Floor platform, seamlessly
integrate new environmentally friendly technology
while preserving operator and mechanic familiarity
and confidence.
5 *Subject to seating configurations and option selections
CHARGING SOLUTIONS
SUPPORTED
CHARGING
TECHNOLOGY
Plug-in, DC Fast Charging,
Overhead Charging,
Inductive Charging
STANDARD Curb Side Rear DC Charge Port
OPTIONS
Street Side Front DC Charge Port,
Street Side Rear DC Charge Port,
Overhead Rails,
Inductive Charging
VEHICLE SPECIFICATIONS
BUS LENGTH 35’ 40’
ENERGY CAPACITY
OPTIONS
490 kWh,
588 kWh,
686 kWh
MOTOR Direct Drive, Permanent Magnet
PASSENGER CAPACITY
(SEATED/TOTAL)* 31/62 38/75
GROSS VEHICLE
WEIGHT RATING 47,180 lbs 48,200 lbs
MAXIMUM HEIGHT 135”
6 Ultra-Low Emissions, Ultra-High Performance
CNG
Achieving unmatched scores for reliability and the best CNG fuel economy at Altoona, the GILLIG CNG bus masterfully combines cutting-edge technology with GILLIG's time-tested platform and renowned dependability, creating an ultra-low emissions, ultra-high performance transit solution.
GILLIG CNG buses are available in 29’, 35’, and 40’ lengths with optional BRT, BRT Plus, Low Floor Plus, and Trolley styling.
A GREENER WAY TO FUEL
The Cummins L9N engine reduces smog-creating
NOx emissions by 90% compared to diesel. By using
Renewable Natural Gas (RNG), communities can
further reduce their CNG fleet's carbon footprint.
ADVANCED AGILITY
Our advanced suspension, lightweight composite
fuel cylinders, and engineered weight management
ensure smooth and fuel-efficient rides with excellent
handling and maneuverability for any route.
SMART, SAVVY, SUSTAINABLE
Engineered with GILLIG's trusted durability and
powered by a fuel that is ~20% cheaper per mile*
than diesel, our CNG bus provides a budget-savvy
sustainable solution.
ENGINEERED TO BE EFFORTLESS
Features such as an integrated fuel access panel
which streamlines all essential fuel management,
including pressure regulation, filtration, and
refueling, and large access panels with ready access
to serviceable components make operations and
repairs easy to help ensure operational readiness.
*On average when compared in Diesel Gallon equivalents, according to the US Dept. of Energy's 2023 Clean Cities Alternative Fuel Price Report. 7 Experience the perfect balance of reliable power and eco-friendly efficiency with GILLIG's Hybrid buses. Powered by a state-of-the-art propulsion system and loaded with smart features that enhance cost-efficiency, environmental benefits, and reliable performance, our Hybrid bus bridges the gap between traditional diesel and battery-electric vehicles, providing the benefits of both to achieve a more sustainable future for your community - today.
GILLIG Hybrid buses are available in, 35’, and 40’ lengths with optional BRT, BRT Plus, Low Floor Plus, or Trolley styling.
HYBRID
Better for the Planet with the Best of Both Worlds
BETTER FOR THE PLANET
GILLIG Hybrids are up to 90% cleaner* than
the 12-year-old diesel buses they replace. With
the option to leverage the 'battery-only' mode
up to 50% of the time*, you can enjoy zero-
emission operation with the ease and reliability of
traditional fueling.
BUILT-IN RELIABILITY
Engineered for ease of maintenance and
equipped with electrical accessories that reduce
engine wear-and-tear, reliability isn't just
promised—it's built-in, ensuring optimized and
enduring performance.
ECO-EVOLUTION WITH EVERY STOP
Engineered to turn the stop-and-go traffic of
your routes into a source of power, GILLIG Hybrids
harness the power of regenerative braking, not
only extending brake life but also producing
clean energy to power your community's cleaner
commute.
GO GREEN, STAY IN THE GREEN
Reap the rewards of fewer carbon emissions,
reduced fuel consumption, and lowered operating
costs all with no new infrastruture needed. GILLIG
Hybrid buses are eligible for federal incentives,
making them not only kinder to the planet but
also to your budget.
*Results may vary based on application and configuration options. 8 A Cleaner Evolution of a Time-Tested Transit Solution DIESEL
The ever reliable and durable GILLIG Diesel bus has been the backbone of America's transit systems for decades. Experience our latest Diesel bus, equipped with the most advanced technology available to dramatically reduce pollution and increase fuel economy.
GILLIG Diesel buses are available in 29’, 35’, and 40’ lengths with optional BRT, BRT Plus, Low Floor Plus, and Trolley styling. *As defined by the U.S. EPA.
CLEANER THAN EVER
Powered by the Cummins L9 engine, equipped
with advanced emissions-reducing technology,
our latest Diesel bus produces 50% fewer NOx
emissions and 75% less particulate matter * than a
diesel bus purchased a decade ago.
LESS UPKEEP, MORE UPTIME
With hassle-free maintanance access, easily
sourced parts, platform commonality, and limited
custom tooling, GILLIG's Diesel bus promises
consistent availability and uptime.
INCREASED FUEL ECONOMY
With advancements in engine, transmission, and
accessory technologies, our latest Diesel bus is the
most fuel efficient ever.
DURABLE BY DESIGN
Boasting features that increase reliability, extend
engine maintenance intervals, and reduce
downtime, our Diesel bus was made durable by
design.
9 LENGTHS
GILLIG understands that no two agencies are the same and what makes sense for one will not work for another. That's why we offer our innovative modular* approach and an unparalleled level of customer choice, ensuring that we have the flexibility to fit every fleet's needs.
From zero and near-zero emission propulsion systems to seating configurations, amenities, technology integration, and accessibility features, GILLIG puts you in the drivers' seat to build the bus that works for your unique needs.
Create a fleet that reflects your agency's mission and vision all without ever compromising the quality, reliability, or performance for which GILLIG buses are known. *See product type for more details on current available options.
FRONT CAP
LF BRT BRTPLUS LFPLUS
REAR CAP
BRT LF
ROOF FAIRINGS
BRT Front/Rear Fairings
Hybrid
CNG
BRTPLUS
LFPLUS
STYLING CHOICES
Flexibility to Fit Every Fleet
ENGINEERED FOR
YOUR COMMUNITY
10 THE GILLIG GUARANTEE
Lean on GILLIG's legacy of trust, built from our
unwavering commitment to quality without
compromise and customer satisfaction. Anchored
by our time-tested core values, you can trust
GILLIG's standard of excellence, ride after ride.
ALWAYS BY YOUR SIDE
With GILLIG, you're buying more than a bus—
you're entering a partnership. Benefit from
support from our expert Customer Care and Field
Service teams, tailored tech manuals, and a true
commitment to your long-term success. We're
here for the long-haul, supporting you and your
GILLIG buses every step of the way.
DURABLE BY DESIGN
Experience a bus built to last well beyond the
FTA 12-year/500,000-mile requirement. With
a corrosion-resistant stainless steel chassis
and lightweight aluminum body, enjoy fewer
maintenance hassles and a transit solution that
remains reliable, even in the face of extended
operation.
SAFETY IN EVERY SEAT
Drive with confidence knowing every detail has
been designed for protection and reduced risk.
From an ergonomic driver's workstation with
optional safety barriers to GILLIG's integrated
crash barrier, both drivers and passengers can
trust that their safety is our top priority.
AMERICAN-BUILT
EXCELLENCE
11 AFTERMARKET PARTS WITH PURPOSE
Maintain your fleet's momentum with our "Class
A" distribution warehouses stocked and ready. We
prioritize quality, offering only top-tier original
and aftermarket parts. Supported by our devoted
and responsive team, we transform downtime
into drive time, keeping your buses where they
belong—on the move.
TRAINING TAILORED FOR YOU
Unlock the full potential of your fleet with GILLIG's
training programs that are led by experienced
GILLIG professionals. Our innovative and
engaging training modules are molded to fit the
unique needs of your team and are flexible to fit
their busy schedules.
RIDE IN REFINEMENT
Your riders will appreciate the spacious front aisle
for easy and accessible maneuverability, while
the advanced HVAC and resilient suspension
systems ensure a consistently comfortable
commute.
MAINTENANCE MADE EASY
Keep your fleet in prime condition and ready for
service without fuss or frustration. With large
service doors and quick-change skirt panels,
regular maintenance becomes a breeze.
12 451 Discovery Drive, Livermore, California 94551 510.264.5000 www.GILLIG.com
November 6, 2024
William F. Fay, Jr.
Gillig LLC
451 Discovery Drive
Livermore, CA 94551
Subject: Payment Milestones for GTrans Bus Order of Six 40' Low Floor Electric Buses
Dear Mr. Fay,
This letter serves to memorialize our agreed upon payment milestones related to our upcoming order for six (6) 40' Low Floor Electric Buses under the Washington State Transit Bus Cooperative, dated April 1, 2021. Section 6.3 of the agreement allows the participant (City of Gardena’s GTrans) and contractor (Gillig) to condition payment on the achievement of agreed upon milestones.
In its February 7, 2024 Dear Colleague Letter, the Federal Transit Administration (FTA) encouraged transit agencies to take advantage of tools to help support the financial health and stability of the bus manufacturing industry. In this spirit, the City and Gillig have mutually agreed upon a set of payment milestones as outlined below:
SIX LOW FLOOR BATTERY ELECTRIC BUSES
No. Description Percentage
1 GTrans Authorizes Buses for Shipment 75%
2 Bus Acceptance by GTrans 25%
Total 100%
TRAINING
No. Description Percentage
1 Upon Delivery 100.0%
Total 100%
SPARE PARTS/EQUIPMENT
No. Description Percentage
1 Upon Delivery of Spare Parts as Units are Shipped 100.0% Total 100%
Docusign Envelope ID: BFE38F08-D0C2-43A7-942D-1C9602D037CB
We are pleased to continue our partnership with Gillig in support of the City’s commitment to sustainability, reducing carbon emissions/greenhouse gases, and increasing the community's resiliency toward climate change.
Sincerely,
Tasha Cerda
Mayor, City of Gardena
I have read the above and concur with the proposed payment milestones.
Company Name Gillig LLC
Print Name & Title William F. Fay, Jr.
Signature
Date
Docusign Envelope ID: BFE38F08-D0C2-43A7-942D-1C9602D037CB Vice President, Sales
11/6/2024
City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 18.B
Section: DEPARTMENTAL
ITEMS - TRANSPORTATION
Meeting Date: November 19,
2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
Approve Award of Contract to The Goodyear Tire & Rubber Company for Bus Tire Lease Services for a Contract Amount of $537,772 and a Project Total of $645,326; and Approve the Purchase the Remaining Life on Existing Tires from Michelin North America, Inc. at an Amount Not to Exceed $138,000.
COUNCIL ACTION REQUIRED:
Staff Recommendation:
Approve New Contract
Approve Project Total
Approve Purchase of Existing Tires
RECOMMENDATION AND STAFF SUMMARY:
GTrans has historically used an outside contractor to lease tires for its entire fleet of 58 vehicles, as this has proven to be more cost effective than buying and maintaining the tires in- house. As part of this service, the outside contractor inspects and maintains tires, notifies GTrans staff of unusual wear-and-tear patterns, and replaces tires as needed. The existing contract with Michelin North America, Inc. ("Michelin") will expire on November 30, 2024.
In preparation for this process, GTrans issued an Invitation for Bids #2024-01 to seek a qualified contractor to provide bus tire lease and related services on GTrans' heavy-duty buses. The bid was posted on PlanetBids, which notified 15 firms, and DBEGoodFaith website, which notified 33 DBE firms. Notice was also advertised in the Daily Breeze, Gardena Valley News, Transit Talent, several professional organizations, and transit organizations. A total of 10 vendors downloaded the bid, and GTrans received three bids: The Goodyear Tire & Rubber Company ("Goodyear"), Michelin North America, Inc. ("Michelin"), and Bridgestone Americas Tire Operations, LLC ("Bridgestone"). Of the three bids received, bids from Michelin and Bridgestone were determined to be unable to meet the technical requirements.
Goodyear's bid was determined to be responsible and responsive.
Goodyear submitted a bid for a two-year base contract plus three, one-year option years, totaling $537,772. This total value is based on GTrans' provided estimated mileage during the five-year period and consisted of two elements: a rate per mile for each type of tire and a fixed fee for labor associated with monitoring and replacing tires. GTrans would like to include a 20 percent contingency, or $107,555 to accommodate any unforeseen costs that may arise, especially as GTrans evaluates new service expansion opportunities in the future. Such expenditures would not be allowed unless agreed upon and approved in advance by GTrans management. GTrans has reviewed the pricing and determined it to be fair and reasonable.
Also, as part of the agreement with the current supplier, Michelin, GTrans is required to purchase the remaining life on the leased tires currently on the buses. The current contract states that this cost is calculated by multiplying the percentage of remaining rubber tread, by the average mileage, by the applicable billing rate per mile. Based on the projections of GTrans' fleet type and anticipated mileage estimates, the contractual obligation will not exceed $138,000 including relevant taxes. The additional cost of the tire buyout from the Michelin contract will be partially offset by the lower mileage incurred on Goodyear tires during the same period.
Staff respectfully requests that City Council approve the award of a two-year base, plus three one-year option contract to The Goodyear Tire & Rubber Company, for bus tire lease and related services at a five-year cost of $537,772 plus an additional 20 percent contingency ($107,555), for a total of $645,326. In addition, staff requests that City Council approve the purchase of the remaining life on existing tires from Michelin North America, Inc., not to exceed $138,000.
FINANCIAL IMPACT/COST:
GTrans has funding under federal and local grants designated for the bus tire lease contract and buyout. There is no impact to the General Fund.
ATTACHMENTS:
IFB 2024-01 Contract Package with Goodyear.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
IFB 2024-01 Bus Tire Lease Agreement Page 1 of 10
AGREEMENT BETWEEN
THE CITY OF GARDENA
AND
THE GOODYEAR TIRE & RUBBER COMPANY
This contract, hereinafter referred to as Agreement, is entered into by and between THE CITY OF GARDENA (“City”) and THE GOODYEAR TIRE & RUBBER COMPANY (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree as follows:
1. Recitals.
A. City is desirous of hiring bus tire lease services.
B. Consultant is qualified by virtue of experience, training, education and expertise to provide these services.
C. City has determined that the public interest , convenience and necessity require the execution of this Agreement.
2. Services.
A. The services to be performed by Consultant shall consist of the scope of services outlined in IFB NO. 2024 -01 “BUS TIRE LEASE” , and any associated addendum, incorporated herein by reference, unless otherwise instructed by City.
B. The Services shall be performed in accordance with the Project Schedule. Consultant shall not be liable for any failure or delay in furnishing proposed services resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders or regulations, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, failure by City to provide appropriate access to equipment or personnel, or other causes beyond Consultant’s reasonable control.
3. Additional Services. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the amount agreed upon in writing by the Parties. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.
4. Agreement Administrator. For purposes of this Agreement, City designates Rachel Yoo as the Agreement Administrator who shall monitor Consultant’s performance under this Agreement. All notices, invoices or other documents shall be addressed to the Agreement Administrator, as well as all substantive issues relating to this contract. City reserves the right to change this designation upon written notice to Consultant.
5. Consultant’s Proposal. This Agreement shall include and incorporate therein City’s IFB NO. 2024-01 “BUS TIRE LEASE” , and Consultant’s proposal in response incorporated herein by reference.
In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.
6. Timing of Performance. Time is of the essence with respect to Consultant’s performance of Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB 2024-01 Bus Tire Lease Agreement Page 2 of 10
the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement City, in its sole discretion, may extend the time for performance of any Service.
7. Compensation. Compensation for the Services shall be billed as set forth in Attachment A, attached hereto. The Compensation is inclusive of all costs that may be incurred by Consultant in performance of the Services, including but not limited to such items as travel, copies, delivery charges, phone charges, and facsimile charges.
8. Term of Agreement/Termination.
A. This Agreement shall be effective as of the date of execution by the City and shall remain in effect until all Services are completed or until terminated as provided for herein.
B. Either party may terminate this Agreement without any cause by providing written notice to the other party not less than thirty (30) days prior to an effective termination date. City’s only obligation in the event of termination will be payment of fees and allowed expenses incurred up to and including the effective date of termination.
C. If City fails to make any payment due or to perform any obligation under this Agreement, Consultant may, at its option and without waiving or limiting any of its other rights or remedies under this Agreement or at law, declare all of City’s indebtedness and obligations to Consultant to be immediately due and payable and may immediately terminate this Agreement by giving written notice to City to that effect.
D. Upon receipt of a termination notice, Consultant shall: (1) promptly discontinue all Services, unless the notice directs otherwise; and (2) within ten (10) days, deliver to City all relevant files, data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant directly related to Contractor’s performance under this Agreement, whether completed or in progress. Consultant shall provide these documents by both hard copy and in electronic format if available. In the event of termination for other than cause attributable to Consultant, Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination and shall be deemed released from liability for any work assigned but not completed as of the effective date of termination.
9. Invoices and Payments.
A. Payment shall be made upon receipt and approval of invoices for Services rendered.
In order for payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs, and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced.
B. The Agreement Administrator shall review the invoices to determine whether services performed and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or the Agreement Administrator shall provide Consultant with a written statement objecting to the charges and stating the reasons therefore.
C. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.
10. Records/Audit.
A. Consultant shall be responsible for ensuring accuracy and propriety of all billings and shall maintain all supporting documentation for a minimum of three (3) years from the completion Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB 2024-01 Bus Tire Lease Agreement Page 3 of 10
date of the Services under this agreement the following records:
1. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assure proper accounting for all funds.
2. Records which establish that Consultant and any subconsultant who renders Services under this Agreement are in full compliance with the requirements of this Agreement and all applicable federal, state and local laws and regulations.
3. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.
B. City shall have the right to audit Consultant’s invoices and all supporting documentation for purposes of compliance with this Agreement for a period of three years following the completion of Services under this Agreement.
C. Upon reasonable notice from City or any other governmental agency, Consultant shall cooperate fully with any audit of its billings conducted by, or of, City and shall permit access to its books, records and accounts as may be necessary to conduct such audits.
11. Successors and Assignment. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, neither party shall assign or transfer its interest in this Agreement without the prior written consent of the other party, nor shall Consultant subcontract any services to be performed without first providing written notice to City.
12. Change in Name, Ownership or Control. Consultant shall notify the Agreement Administrator and City shall notify Consultant , in writing, of any change in name, ownership or control of such party or its subconsultant. Change of ownership or control of either Party may require an amendment to the Agreement.
13. Key Personnel . City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City.
14. Use of Materials.
A. City shall make available to Consultant such materials from its files as may be required by Consultant to perform Services under this Agreement. Such materials shall remain the property of City while in Consultant’s possession. Upon termination of this Agreement and payment of outstanding invoices of Consultant, or completion of work under this Agreement, Consultant shall return to City any property of City in its possession and any calculations, notes, reports, electronic files, or other materials prepared by Consultant in the course of performance of this Agreement.
B. This section is intentionally left blank.
15. Confidentiality. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal statutes ("Confidential Information"). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card infor mation, driver's license numbers, medical data, law enforcement Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB 2024-01 Bus Tire Lease Agreement Page 4 of 10
records, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub - consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub -consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.
"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.
HIPAA establishes national minimum standards for the use and disclosure of certain health information.
The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.
Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.
Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.
16. Nonuse of Intellectual Property of Third Parties. Consultant shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Consultant has a license. Consultant shall indemnify and hold City harmless against all claims raised against City based upon allegations that Consultant has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Consultant pursuant to this Agreement.
17. This section is intentionally left blank.
18. Legal Requirements.
A. Consultant shall secure and maintain all licenses or permits required by law, including a City business license, and shall comply with all ordinances, laws, orders, rules, and regulations pertaining to the work.
B. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB 2024-01 Bus Tire Lease Agreement Page 5 of 10
those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreements.
C. Consultant covenants that there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin or ancestry, or any other category forbidden by law in performance of this Agreement.
19. Conflict of Interest and Reporting.
A. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this Agreement.
B. Consultant and its representatives shall refrain from lobbying City of Gardena officials, employees and representatives for the duration of this Agreement.
20. Guarantee and Warranty. Consultant warrants to City that the material, analysis, data, programs and SERVICES to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. Without waiver of City’s other rights or remedies, City may require Consultant to re - perform any of said services, which were not performed in accordance with these standards. Consultant shall perform the remedial services at its sole expense.
21. Insurance.
A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverage required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all of the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.
B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A -: VII, unless otherwise approved by City.
C. Coverage, Limits and Policy Requirements. Consultant shall maintain the types of coverage and limits indicated below:
1. Commercial General Liability Insurance - a policy for occurrence coverage for bodily injury, personal injury and property damage, with coverage at least as broad as Insurance Services Office Form CG 00 01, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.
2. General Auto Liability Insurance - a policy including all coverage provided by and to the extent afforded by Insurance Services Office form CA 0001, including hired and non -owned Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB 2024-01 Bus Tire Lease Agreement Page 6 of 10
autos with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one million dollars ($1,000,000.00) per accident.
3. Worker’s Compensation and Employer’s Liability Insurance - a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.
4. This section is intentionally left blank.
5. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
a. The City, its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy. b. The insurer shall agree to provide City with thirty (30) days prior written notice, of any cancellation, non-renewal or material change in coverage, unless cancelled for non-payment, then ten (10) calendar days notice shall be given. c. For any claims with respect to the Services covered by this Agreement, Consultant’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its elected and appointed officers, employees, agents and volunteers shall be excess of Consultant’s insurance and shall not contribute with it.
D. Additional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder or to fulfill the indemnification provisions and requirements of this Agreement. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of Certificate(s) of Insurance with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.
E. Deductibles. Any deductible or self -insured retention over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self -insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.
F. Verification of Compliance. Consultant shall furnish City with certificate (s) and endorsement effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.
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G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may terminate this Agreement.
22. Indemnity.
A. Consultant assumes all risk of injury to its employees, agents, and contractors, including loss or damage to property to the extent not caused by the negligence or willful misconduct of City.
B. Consultant shall defend, indemnify, and hold harmless the City, including its officials, officers, employees, and agents from and against all claims, suits, or causes of action for injury to any person or damage to any property to the extent arising out of any intentional or negligent acts or errors or omissions to act by Consultant or its agents, officers, employees, subcontractors, or independent contractor, in the performance of its obligations pursuant to this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. This indemnity shall not apply if the claim arises out of the sole negligence or willful misconduct of City, its officers, agents, employees or volunteers.
C. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.
23. Independent Contractor. Consultant agrees to furnish consulting services in the capacity of an independent contractor and neither Consultant nor any of its employees shall be considered to be an employee or agent of City.
24. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
25. Notices. Any notice or communication given under this Agreement shall be effective when deposited, postage prepaid, with the United States Postal Service and addressed to the contracting parties. Name, address, telephone and facsimile numbers of the parties are as follows:
City of Gardena – GTrans
Attn: Rachel Yoo
13999 S. Western Avenue
Gardena, California 90249
Email: [email protected]
The Goodyear Tire & Rubber Company
Attn: Walter L. Welker
200 Innovation Way D/710
Akron, Ohio 44316-0001
Email: [email protected]
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Either party may change the information to which notice or communication is to be sent by providing advance written notice to the other party.
26. Severability. If any provision of this Agreement shall be held illegal, invalid, or unenforceable, in whole or in part, such provision shall be modified to the minimum extent necessary to make it legal, valid, and enforceable, and the legality, validity, and enforceability of the remaining provisions shall not be affected thereby.
27. Jurisdiction and Venue. This Agreement shall be deemed a contract under the laws of the State of California and for all purposes shall be interpreted in accordance with such laws. Both parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that the venue of any action brought hereunder shall be Los Angeles County, California.
28. Waiver. No delay or failure by either Party to exercise or enforce at any time any right or provision of this Agreement shall be considered a waiver thereof or of such Party’s right thereafter to exercise or enforce each and every right and provision of this Agreement. To be valid a waiver shall be in writing but need not be supported by consideration. No single waiver shall constitute a continuing or subsequent waiver.
29. Electronic Signatures. The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatures, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E -SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal.
Civ. Code § 1633.1, et seq.), that a signature by fax, email or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E -SIGN and UETA with respect to this specific transaction.
30. Joint Drafting. Each party acknowledges that it has had an adequate opportunity to revie w each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.
31. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB 2024-01 Bus Tire Lease Agreement Page 9 of 10
City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
32. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.
33. Attorney’s Fees. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.
34. Entire Agreement . This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures.
Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
(The Remainder of This Page is Intentionally Left Blank) (Signature Page Follows)
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IN WITNESS WHEREOF, the parties have hereunto affixed their names as of the day and year written below.
CITY OF GARDENA
By ______________________ Date ____________________
Tasha Cerda
Mayor
ACCEPTED: THE GOODYEAR TIRE & RUBBER COMPANY
By ______________________ Date ____________________
Walt Welker
Manager Business Operations, Contract Acquisition & Compliance
APPROVED AS TO FORM:
________________________ Date ____________________
Carmen Vasquez
City Attorney
ATTEST:
________________________ Date ____________________
Mina Semenza
City Clerk
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 10/30/2024
11/6/2024
FIRM NAME:
Line # Bus Type Tire Type # of Buses # of Wheels
Per Bus
Grand Total Estimated
Annual Mileage Offered Tire Name Tire Rate Per
Mile
Annual Cost
(Grand Total Estimated
Annual Mileage x Tire Rate
Per Mile)
1 El Dorado National 40 LF 305/70R22.5 L 39 6 8,175,000 Metro Miler G652 $ 0.010400 $ 85,020.00 Front: 315/80R22.5 (L) 2 40,000 Urban Max BSA EV $ 0.016726 $ 669.04 Rear: 315/80R22.5 (J) 4 80,000 Intercity Cruiser $ 0.016726 $ 1,338.08 3 New Flyer GE 40 LF 305/70R22.5 7 6 60,000 Metro Miler G652 $ 0.010400 $ 624.00 4 New Flyer ZEB 40 LF 305/70R22.5 5 6 45,000 Metro Miler G652 $ 0.010400 $ 468.00 5 - Grand Total All Buses 58 24 8,400,000 - - $ 88,119.12 Months - Fixed Monthly
Rate
Annual Cost
(Fixed Monthly Rate x 12)
6 12 - $ 1,075.00 $ 12,900.00 7 $ 101,019.12
AMENDMENT 1
BASE YEAR ONE
BASE YEAR ONE GRAND TOTAL (Lines 5 + Line 6)
INVITATION FOR BIDS - BUS TIRE LEASE
IFB No. 2024-01
ATTACHMENT A - BID FORM
Tire Service (Labor) per IFB Section 3.5 "Service Requirements" Tire Service (Labor)
2 Gillig BEB 40 LF 7
The Goodyear Tire & Rubber Company
IFB 2024-01
Attachment A - Bid Form Amendment 1 Page 1 of 4
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 Line # Bus Type Tire Type # of Buses # of Wheels
Per Bus
Grand Total Estimated
Annual Mileage Offered Tire Name Tire Rate Per
Mile
Annual Cost
(Grand Total Estimated
Annual Mileage x Tire Rate
Per Mile)
1 El Dorado National 40 LF 305/70R22.5 L 39 6 8,175,000 Metro Miler G652 $ 0.010712 $ 87,570.60 Front: 315/80R22.5 (L) 2 40,000 Urban Max BSA EV $ 0.017228 $ 689.12 Rear: 315/80R22.5 (J) 4 80,000 Intercity Cruiser $ 0.017228 $ 1,378.24 3 New Flyer GE 40 LF 305/70R22.5 7 6 60,000 Metro Miler G652 $ 0.010712 $ 642.72 4 New Flyer ZEB 40 LF 305/70R22.5 5 6 45,000 Metro Miler G652 $ 0.010712 $ 482.04 5 - Grand Total All Buses 58 24 8,400,000 - - $ 90,762.72 Months - Fixed Monthly
Rate
Annual Cost
(Fixed Monthly Rate x 12)
6 12 - $ 1,120.00 $ 13,440.00 7 $ 104,202.72
Line # Bus Type Tire Type # of Buses # of Wheels
Per Bus
Grand Total Estimated
Annual Mileage Offered Tire Name Tire Rate Per
Mile
Annual Cost
(Grand Total Estimated
Annual Mileage x Tire Rate
Per Mile)
1 El Dorado National 40 LF 305/70R22.5 L 39 6 8,175,000 Metro Miler G652 $ 0.011032 $ 90,186.60 Front: 315/80R22.5 (L) 2 40,000 Urban Max BSA EV $ 0.017744 $ 709.76 Rear: 315/80R22.5 (J) 4 80,000 Intercity Cruiser $ 0.017744 $ 1,419.52 3 New Flyer GE 40 LF 305/70R22.5 7 6 60,000 Metro Miler G652 $ 0.011032 $ 661.92 4 New Flyer ZEB 40 LF 305/70R22.5 5 6 45,000 Metro Miler G652 $ 0.011032 $ 496.44 5 - Grand Total All Buses 58 24 8,400,000 - - $ 93,474.24 Months - Fixed Monthly
Rate
Annual Cost
(Fixed Monthly Rate x 12)
6 12 - $ 1,165.00 $ 13,980.00 7 $ 107,454.24
Tire Service (Labor) per IFB Section 3.5 "Service Requirements" OPTION YEAR ONE GRAND TOTAL (Lines 5 + Line 6)
Gillig BEB 40 LF
Tire Service (Labor)
Tire Service (Labor)
2 BASE YEAR TWO
2 Gillig BEB 40 LF 7
7 Tire Service (Labor) per IFB Section 3.5 "Service Requirements" BASE YEAR TWO GRAND TOTAL (Lines 5 + Line 6)
YEAR 3 - OPTION YEAR ONE
IFB 2024-01
Attachment A - Bid Form Amendment 1 Page 2 of 4
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 Line # Bus Type Tire Type # of Buses # of Wheels
Per Bus
Grand Total Estimated
Annual Mileage Offered Tire Name Tire Rate Per
Mile
Annual Cost
(Grand Total Estimated
Annual Mileage x Tire Rate
Per Mile)
1 El Dorado National 40 LF 305/70R22.5 L 39 6 8,175,000 Metro Miler G652 $ 0.011364 $ 92,900.70 Front: 315/80R22.5 (L) 2 40,000 Urban Max BSA EV $ 0.018276 $ 731.04 Rear: 315/80R22.5 (J) 4 80,000 Intercity Cruiser $ 0.018276 $ 1,462.08 3 New Flyer GE 40 LF 305/70R22.5 7 6 60,000 Metro Miler G652 $ 0.011364 $ 681.84 4 New Flyer ZEB 40 LF 305/70R22.5 5 6 45,000 Metro Miler G652 $ 0.011364 $ 511.38 5 - Grand Total All Buses 58 24 8,400,000 - - $ 96,287.04 Months - Fixed Monthly
Rate
Annual Cost
(Fixed Monthly Rate x 12)
6 12 - $ 1,210.00 $ 14,520.00 7 $ 110,807.04
Tire Service (Labor)
Tire Service (Labor) per IFB Section 3.5 "Service Requirements" OPTION YEAR TWO GRAND TOTAL (Lines 5 + Line 6)
2 Gillig BEB 40 LF 7
YEAR 4 - OPTION YEAR TWO
IFB 2024-01
Attachment A - Bid Form Amendment 1 Page 3 of 4
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 Line # Bus Type Tire Type # of Buses # of Wheels
Per Bus
Grand Total Estimated
Annual Mileage Offered Tire Name Tire Rate Per
Mile
Annual Cost
(Grand Total Estimated
Annual Mileage x Tire Rate
Per Mile)
1 El Dorado National 40 LF 305/70R22.5 L 39 6 8,175,000 Metro Miler G652 $ 0.011704 $ 95,680.20 Front: 315/80R22.5 (L) 2 40,000 Urban Max BSA EV $ 0.018824 $ 752.96 Rear: 315/80R22.5 (J) 4 80,000 Intercity Cruiser $ 0.018824 $ 1,505.92 3 New Flyer GE 40 LF 305/70R22.5 7 6 60,000 Metro Miler G652 $ 0.011704 $ 702.24 4 New Flyer ZEB 40 LF 305/70R22.5 5 6 45,000 Metro Miler G652 $ 0.011704 $ 526.68 5 - Grand Total All Buses 58 24 8,400,000 - - $ 99,168.00 Months - Fixed Monthly
Rate
Annual Cost
(Fixed Monthly Rate x 12)
6 12 - $ 1,260.00 $ 15,120.00 7 $ 114,288.00
Bid prices shall be in strict accordance with all conditions of the IFB No. 2024-01 including addenda Bid prices shall be valid for 120 days from bid due date 2 Gillig BEB 40 LF 7
AUTHORIZED OFFICIAL PRINT NAME
AUTHORIZED OFFICIAL SIGNATURE
TITLE
DATE
Tire Service (Labor)
Tire Service (Labor) per IFB Section 3.5 "Service Requirements" OPTION YEAR THREE GRAND TOTAL (Lines 5 + Line 6)
Grand Total (Base Option Years)
537,771.12$
YEAR 5 - OPTION YEAR THREE
IFB 2024-01
Attachment A - Bid Form Amendment 1 Page 4 of 4
August 30, 2024
Walter L. Welker
Manager Business Operations
Mileage Sales, Lease & Service
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
September 12, 2024
The Goodyear Tire & Rubber Company
Attn: Walter L. Welker, Manager Business Operations
Via Email
Subject: Clarification Request for IFB 2024-01 “Bus Tire Lease”
Dear Mr. Welker,
Thank you for submitting Goodyear’s bid for Invitation for Bids (IFB) 2024-01 “Bus Tire Lease.” GTrans is requesting a clarification letter to be submitted to Rachel Yoo via email at [email protected] by no later than Thursday, September 19, 2024 at 5:00 pm PST. If Goodyear’s response to the clarification letter is submitted after the deadline, Goodyear’s bid may be rejected in its entirety.
IFB Section 1.5 “Inquiries, Clarifications, Deviations” states, “Should a Bidder have inquiries, require clarifications, request deviations, and/or exceptions to this IFB, the Bidder shall notify the City in writing via PlanetBids only. Should The City, in its sole discretion, determine that the point in question is not clearly and fully set forth, The City will issue a written addendum clarifying the matter via PlanetBids.
All inquiries, clarifications, or requests for deviations shall be submitted by Friday, August 16, 2024 at 3:00 PM PST. Responses and addendums shall be published via PlanetBids.” As no deviations or clarifications were submitted by Goodyear during the Question & Answer period described in Section 1.5, GTrans requires that Goodyear respond in writing that Goodyear shall meet all of the requirements per the scope of work including but not limited to the following described areas.
Furthermore, Goodyear shall clearly state that the bid amount shall remain as originally submitted with no change in costs. Otherwise, Goodyear’s bid may be deemed non-responsive and rejected in its entirety.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
• Warranty – In order to maintain warranty, Contractor and GTrans shall follow the tire warranty requirements. Please confirm that Goodyear shall follow all tire warranty requirements. • GTrans’ Scope of Work 3.4(B) “Supply of Tires”
o GTrans requires that “The Contractor shall maintain a mutually agreed sufficient supply of tires for each wheel on each bus, plus a sufficient number of spare tires, based on a ratio of one (1.0) tire per vehicle per tire size, to ensure continuity of service at all times during the term of this Contract.”
o Under “Tire Service Requirements,” Goodyear stated “Supply and maintain numerically (with customer prefix) branded transit bus tire levels at GTrans bus maintenance facility with a minimum of one-half (1/2) spare transit bus tire, per vehicle, per tire size that meet all regulatory requirements to assure uninterrupted service. o Please confirm that Goodyear shall conform to GTrans’ requirements completely. • GTrans’ Scope of Work 3.4(D) “Original, Recapped, and Re-grooved Tires” o GTrans requires that “Only new and unused tires are acceptable and shall be maintained in a state of proper inflation and balance at all times by the contractor during the terms of this contract.”
o Under “Tire Service Requirements,” Goodyear stated, “Deliver all new and/or retreaded lease tire as required.”
o Please confirm that Goodyear shall conform to GTrans’ requirements completely.
Thank you for your continued interest in working with GTrans.
Sincerely,
Dana Pynn
Assistant Director of Transportation
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 The Goodyear Tire & Rubber Company
200 Innovation Way
Akron, Ohio 44316-0001
MILEAGE SALES, LEASE & SERVICE D/710 PHONE: 1 -800 MILEAGE
DATE September 19, 2024
TO Rachel Yoo
Transit Administrative Supervisor
City of Gardena
GTrans
13999 S. Western Ave.
Gardena, CA 90249
SUBJECT IFB No. 2024-01
Bus Tire Lease
Clarifications to submission
Ms. Yoo –
We appreciate the opportunity to further clarify our submission.
In regard to IFB Section 1.5 Inquiries, Clarifications, Deviations, I am attaching to this email a mark-up of Addendum 1 highlighting the items submitted by Goodyear through PlanetBids. In addition, I am attaching the email confirmations of those items from PlanetBids.
Goodyear is not requesting or expecting a deviation from the pricing submitted and the bid amount shall remain as originally submitted, subject to 1.19 Bid Validity Period of 120 days from the bid due date.
For tire warranty, there is no specific language in IFB 2024-01 specific to tire warranty.
Goodyear did include warranty information with its submission (Form I). If there are specific questions regarding warranty, Goodyear would be happy to answer them. Otherwise, Goodyear shall follow all tire warranty requirements.
In regard to GTrans’ Scope of Work 3.4(B) Supply of Tires, Goodyear can agree to GTrans’ requirement of a ration of one (1.0) tire per vehicle per tire size. Goodyear shall conform to GTrans’ requirements completely.
In regard to GTrans’s Scope of Work 3.4(D) Original, Recapped, and Re-grooved Tires, the specification was clear that retreads would not be utilized. Our Form J Tire Information does not include any information on retreads. Goodyear will not be supplying retreads on this contract and shall conform to GTrans’ requirements completely.
We believe that we have responded to the clarifications completely. However, if there is still a need for further clarification, please continue to reach out to me with questions.
Best Regards,
Walter L. Welker
Manager Business Operations
Contract Acquisition and Compliance
Mileage Sales, Lease and Service
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 The Goodyear Tire & Rubber Company
200 Innovation Way
Akron, Ohio 44316-0001
MILEAGE SALES, LEASE & SERVICE D/710 PHONE: 1-800 MILEAGE DATE October 15, 2024
TO Rachel Yoo
Transit Administrative Supervisor
City of Gardena
GTrans
13999 S. Western Ave.
Gardena, CA 90249
SUBJECT IFB No. 2024-01
Bus Tire Lease
Follow-up from October 8, 2024 meeting
Ms. Yoo –
As a follow-up to our meeting on October 8th, I have attached the tire data sheets for the products that will be provided.
I wanted to confirm that Goodyear currently plans to provide the service requested in IFB No. 2024-01 with Goodyear direct labor. During the term of IFB No. 2024-01, if Goodyear would need to subcontract this labor, we would take the necessary action per the contract documents of IFB No. 2024-01 to request approval to subcontract this labor, before changing the source of labor.
Disposal of leased tires that are worn and beyond their useable life is a normal function of tire leasing. Goodyear will process and remove these tires pursuant to applicable Federal, state, and local laws, and the contract documents of IFB No. 2024-01.
Goodyear is confident that our personnel will be able to operate the VIS aluminum wheel polishing machine provided by GTrans. We do request training on operation of this machine.
Goodyear provides electronic reporting of our tire inspection data through our Tire Optix system.
This can be provided through automated emails and/or direct emails. Reports can then be printed from these emails.
Please let me know if there are any other open items requiring clarification.
Best Regards,
Walter L. Welker
Manager Business Operations
Contract Acquisition and Compliance
Mileage Sales, Lease and Service
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
THE GOODYEAR TIRE AND RUBBER COMPANY
RADIAL TRUCK TIRE ENGINEERING DATA
____________________________________
--MILEAGE--
Revision: 0 DATE: 10/22/2014
Tire Description...................... Metro Miler G652 RTB Tire Size............................. B305/70R22.5
Load Range / Ply Rating............... L / 20
Load Index Single/Dual & Speed Symbol. 152/150/K
T&RA Standard at 68 MPH:
Max Load @ Inflation: Single.......... 3550 KG at 900 KPA (7830 LBS at 130 PSI)
Dual............ 3350 KG at 900 KPA
(7390 LBS at 130 PSI)
Tire Weight........................... 129.63 LBS
Design Rim Width ..................... 9.00 IN
New Tire Width ....................... 12.1 IN
Loaded Tire Width .................... 13.1 IN
Min Dual Spacing ..................... 13.5 IN
Overall Diameter...................... 40.0 IN
Static Loaded Radius ................. 18.6 IN
Revolutions Per Mile ................. 522
Tread Contact Width .................. 9.00 IN
Tread Radius ......................... 15.4 IN
Non-Skid at C/L ...................... 25.0 32nd IN
Gross Contact Area ................... 73 IN**2
Belt Fabric .......................... STEEL
Ply Fabric ........................... STEEL
Approved Rims: 8.25 9.00
Usage Note:
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 The Goodyear Tire and Rubber Company
Radial Truck Tire Engineering Data
315/80R22.5 LR-L Urban Max BSA EV
Updated 04/25/2022
Product Code 158-007-992
Load Index / Speed Symbol 161 / 157 K
Maximum Speed 68 mph
Tire Weight 143 Pounds
Design Rim Width 9.00 Inches
Approved Rim Widths 9.00 9.75 Inches
New Tire Width 12.5 Inches
Loaded Tire Width 13.9 Inches
Minimum Dual Spacing 14.0 Inches
Overall Diameter 42.6 Inches
Static Loaded Radius 19.8 Inches
Revolutions per Mile 488
Tread Depth at Centerline 17 32nd Inch
Belt Fabric Steel
Ply Fabric Steel
Standard Load (Pounds) / Inflation Table
PSI 85 90 95 100 105 110 115 120 125 130
Single 6,415 6,670 6,940 7,190 7,440 7,610 7,920 8,270 9,240 10,200 Dual 5,840 6,070 6,395 6,540 6,770 6,940 7,210 7,610 8,350 9,090
Contains Confidential and / or Proprietary Information.
May not be copied or disseminated without the expressed written consent of the Goodyear Tire and Rubber Company.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
THE GOODYEAR TIRE AND RUBBER COMPANY
RADIAL TRUCK TIRE ENGINEERING DATA
____________________________________
--MILEAGE--
Revision: 10 DATE: 04/19/16
Tire Description: ... ... .. ....... .. INTRCTYCRU
Tire Size............................. B315/80R22.5
Load Range / Ply Rating .............. J / 18
T&RA Standard at 68 MPH:
Max Load @ Inflation: Single ......... 3750 KG at 830 KPA (8270 LBS at 120 PSI)
Dual ........... 3450 KG at 830 KPA
(7610 LBS at 120 PSI)
Load Index: 154/151K ( )
Tire Weight........................... 153.0 LBS
Design Rim Width ..................... 9.00 IN
New Tire Width ....................... 11.9 IN
Loaded Tire Width .................... 13.0 IN
Min Dual Spacing ..................... 13.8 IN
Overall Diameter...................... 42.9 IN
Static Loaded Radius ................. 20.0 IN
Revolutions Per Mile ................. 484.2
Tread Contact Width .................. 8.4 IN
Tread Radius ......................... 24.0 IN
Non-Skid at C/L ...................... 21.0 32nd IN
Undertread at C/L .................... 13.0 32nd IN
Gross Contact Area ................... 79.0 IN**2
Belt Fabric .......................... STEEL
Ply Fabric ........................... STEEL
Retread Buff Radius .................. 24
Precure Tread Width .................. 9.2500
Casing Tread Base Width .............. 9.5000
Approved Rims: 8.25* 9.00
Usage Note:
*8000 MAX LOAD STEER, 7610 MAX DUAL, 13.2" MDS ON 8.25" RIM REVOLUTIONS PER MILE DOES NOT CHANGE WITH CHANGE IN RIM WIDTH.
SECTION WIDTHS ARE ADJUSTED 0.1 INCH FOR EACH 1/4 INCH CHANGE IN RIM WIDTH.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 I F B 2 0 2 4 - 0 1 A d d e n d u m # 1 P a g e | 1
ADDENDUM NO. 1
IFB No. 2024-01
BUS TIRE LEASE
Issued August 23, 2024
The City Gardena issues this addendum before the proposals are due, to inform proposers of revisions to the Invitation for Bid (IFB) package and is hereby made a part of the IFB documents.
The following changes, additions, and/or clarifications shall be made to the requir ements for the above-mentioned project. In case of a conflict between the original IFB package and this Addendum, this Addendum shall govern. All requirements contained in the IFB package shall apply to this Addendum, and the general character of the project called for in this Addendum shall be the same as originally set forth in the applicable portions of the IFB documents, unless otherwise specified under this Addendum. All incidental work necessitated by this Addendum, as required to complete the project, shall be included in the IFB, although not specifically mentioned in this addendum. The balance of the IFB documents shall remain unchanged.
This addendum includes modifications, clarifications and answers to questions received by GTrans beginning August 9, 2024 to August 16, 2024.
The proposer shall acknowledge receipt of this Addendum on Form A (“Transmittal Letter Form”) as part of their proposal.
MODIFICATIONS TO IFB 2024-01 BUS TIRE LEASE:
1. Updated Attachment A “Bid Form” has been uploaded to PlanetBids. Bidders must use the updated Bid Form when submitting their bids.
2. Updated Attachment C “Sample Agreement” includes changes GTrans agreed from this addendum has been uploaded to PlanetBids. This updated Agreement will be the version that will be used with awarding bidder.
CLARIFICATIONS TO IFB 2024-01 BUS TIRE LEASE:
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 R F P 2 0 2 4 - 0 1 A d d e n d u m # 1 P a g e | 2
Q1: Term of Agreement/Termination – Section 8(A) (Sample Agreement). Page 2 of 10:
Please indicate the term of the agreement in the Agreement.
A1: The term of the agreement shall be discussed with the awarding bidder once the contract award is approved by the City of Gardena City Council. The specific dates can be included in the Notice to Proceed.
Q2: Term of Agreement/Termination – Section 8(B) (Sample Agreement). Page 2 of 10:
Please revise this Subsection as follows: “Either party may terminate this Agreement without cause by providing written notice to the other party not less than thirty days prior to an effective termination date. Upon termination of this Agreement by either party, Consultant shall be paid its close out costs including the remaining value of tread on leased tires mounted on buses and in spare stock.”
A2: GTrans will agree to the following new language. Attachment C, “Sample Agreement” Section
8.B “Term of Agreement/Termination” shall now read as follows:
B. Either party may terminate this Agreement without any cause by providing written notice to the other party not less than thirty (30) days prior to an effective termination date. City’s only obligation in the event of termination will be payment of fees and allowed expenses incurred up to and including the effective date of termination.
Q3: Term of Agreement/Termination – Section 8(C) (Sample Agreement). Page 2 of 10:
Please replace this Subsection with the following language: “If City fails to make any payment due or to perform any obligation under this Agreement, Consultant may, at its option and without waiving or limiting any of its other rights or remedies under this Agreement or at law, declare all of City's indebtedness and obligations to Consultant to be immediately due and payable and may immediately terminate this Agreement by giving written notice to City to that effect.”
A3: Yes. GTrans agrees to the proposed language.
Q4: Term of Agreement/Termination – Section 8(D) (Sample Agreement). Page 2 of 10: Two Changes: (1) Please revise the first sentence of this Subsection as follows: “Upon receipt of a termination notice, Consultant shall: (1) promptly discontinue all Services, unless the notice directs otherwise; and (2) within ten (10) days, deliver to City all relevant files, data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant directly related to Contractor’s performance under this Agreement, whether completed or in progress.”; (2) Please replace the last sentence of this Subsection with the following language: “Upon termination of this Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 R F P 2 0 2 4 - 0 1 A d d e n d u m # 1 P a g e | 3
Agreement for default by City, Consultant shall be paid its close out costs including the remaining value of tread on leased tires mounted on buses and in spare stock.” A4: GTrans agrees to the changes proposed in the first sentence but not to the changes proposed in the second sentence. Attachment C, “Sample Agreement” Section 8(D) “Terms of Agreement/Termination” shall now read as follows:
D. Upon receipt of a termination notice, Consultant shall: (1) promptly discontinue all Services, unless the notice directs otherwise; and (2) within ten (10) days, deliver to City all relevant files, data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant directly related to Contractor’s performance under this Agreement, whether completed or in progress. Consultant shall provide these documents by both hard copy and in ele ctronic format if available. In the event of termination for other than cause attributable to Consultant, Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination and shall be deemed released from liability for any work assigned but not completed as of the effective date of termination.
Q5: Records/Audit – Section 10(A2) (Sample Agreement). Page 3 of 10: Please add “applicable” between “all” and “federal” in this section.
A5: Yes, GTrans agrees to the following new language. Attachment C “Sample Agreement” Section 10(A)(2) will now read as follows:
2. Records which establish that Consultant and any subconsultant who renders Services under this Agreement are in full compliance with the requirements of this Agreement and all applicable federal, state and local laws and regulations.
Q6: Records/Audit – Section 10(A3) (Sample Agreement). Page 3 of 10: Please add “relevant” between “additional” and “records” in this Subsection.” A6: No, GTrans does not agree to the proposed language.
Q7: Records/Audit – Section 10(C) (Sample Agreement). Page 3 of 10: Please revise this section follows: “Consultant shall reasonably cooperate with any audit of its relevant billings conducted by, or of, City and shall permit access to its books, records and accounts directly pertaining to this Agreement and as may be necessary to conduct such audits. Any access to Consultant’s records and reports pursuant to this section shall be Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 R F P 2 0 2 4 - 0 1 A d d e n d u m # 1 P a g e | 4
upon reasonable advanced notice, during normal business hours and at the sole cost and expense of the accessing party.”
A7: No, GTrans does not agree to the proposed language.
Q8: Successors and Assignment – Section 11 (Sample Agreement). Page 3 of 10: Please revise the second sentence of this Subsection as follows: “Except as otherwise provided herein, neither party shall assign or transfer its interest in this Agreement without the prior written consent of the other party, nor shall Consultant subcontract any services to be performed without amending this Agreement.”
A8: GTrans will agree to the following new language. Attachment C, “Sample Agreement,” Section 11, “Successors and Assignment” shall now read as follows:
11. Successors and Assignment. This Agreement covers professional services of a specific and unique nature. Except as otherwise noted herein, neither party shall assign or transfer its interest in this Agreement without the prior written consent of the other party, nor shall Consultant subcontract any services to be performed without first providing written notice to City.
Q9: Change in Name, Ownership, or Control – Section 12 (Sample Agreement). Page 3 of 10: Please revise this section as follows: “Consultant shall notify the Agreement Administrator and City shall notify Consultant, in writing, of any change in name, ownership or control of such party or its subconsultant. Change of ownership or control either Party may require an amendment to the Agreement.” A9: Yes, GTrans agrees to the proposed language.
Q10: Key Personnel – Section 13 (Sample Agreement). Page 3 of 10: Please strike the last sentence of this section.
A10: No, GTrans does not agree to this proposed language.
Q11: Use of Materials – Section 14(b) (Sample Agreement). Page 3 of 10: Please strike this Subsection in its entirety. Out of scope for this Agreement.
A11: Yes, GTrans agrees to the change. Attachment C, “Sample Agreement” Section 14(b) shall now read as follows:
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 R F P 2 0 2 4 - 0 1 A d d e n d u m # 1 P a g e | 5
B. This section is intentionally left blank.
Q12: Ownership of Work Product – Section 17 (Sample Agreement). Page 4 of 10: Please strike this section in its entirety. Out of scope for this Agreement.
A12: Yes, GTrans agrees to the change. Attachment C, “Sample Agreement” Section 17 shall now read as follows:
17. This section is intentionally left blank.
Q13: Guarantee and Warranty – Section 20 (Sample Agreement). Page 5 of 10: Please delete this section in its entirety and replace with the following: “The tires are subject only to Contractor’s standard limited warranty and its warranty policies currently available at www.commercial.bridgestone.com, as updated from time to time and in effect at the time of purchase (the “SLW”). The SLW is incorporated by reference into the terms of this Contract. To the extent there is a conflict between this Contract and the terms of the SLW, the SLW terms will govern. Contractor shall not be responsible for any warranties or services related to any such tires from companies other than Contractor.” A13: No, GTrans does not agree to this proposed language.
Q14: Insurance – Section 21(D) (Sample Agreement). Page 6 of 10: Bridgestone Insurance Policies are proprietary and cannot be shared. Please revise the last sentence of this Subsection as follows: “If Consultant does not deposit copies Certificate(s) of Insurance with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.”
A14: Yes, GTrans agrees to the proposed language.
Q15: Insurance – Section 21(F) (Sample Agreement). Page 6 of 10: Please revise this subsection as follows: “Consultant shall furnish City with certificate(s) and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this A greement, Consultant shall deliver to City a certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City.”
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 R F P 2 0 2 4 - 0 1 A d d e n d u m # 1 P a g e | 6
A15: GTrans will agree to the following new language, which will also apply to Question # 38 below. Attachment C, “Sample Agreement” Section 21.F “Insurance” shall now read as follows:
F. Verification of Compliance. Consultant shall furnish City with certificate(s) and endorsement effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.
Q16: Indemnity – Section 22(A) (Sample Agreement). Page 7 of 10: Please add the following language to the end of this sentence: “to the extent not caused by the negligence or willful misconduct of City.”
A16: Yes, GTrans agrees to the proposed language. Attachment C, “Sample Agreement” Section 22(A) shall now read as follows:
A. Consultant assumes all risk of injury to its employees, agents, and contractors, including loss or damage to property to the extent not caused by the negligence or willful misconduct of City.
Q17: Indemnity – Section 22(B) (Sample Agreement). Page 7 of 10: Please strike the following phrase from the first sentence of this Subsection: “or errors or omissions to act”.
A17: No, GTrans does not agree to the proposed language.
Q18: Indemnity – Section 22(C) (Sample Agreement). Page 7 of 10: Please add the following language to the end of this Subsection: “Notwithstanding any other provision of this Agreement to the contrary, in no event shall either party be liable for any loss of actual or anticipated profits, loss of anticipated business, downtime costs or delay claims (whether direct or indirect), nor for any other special, indirect, incidental, or consequential damages arising out of, relating to, or in any way connected with this Agreement or the provision of Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 R F P 2 0 2 4 - 0 1 A d d e n d u m # 1 P a g e | 7
tires and/or services, whether based in warranty, contract, tort, negligence, strict liability, or otherwise.”
A18: No, GTrans does not agree to this proposed language.
Q19: General Terms and Conditions. 2.8 “Force Majeure. Please replace this article with the following: “Notwithstanding any language in the Contract to the contrary, except for payment obligations, the Parties shall not be liable for a failure to perform where such performance is prevented by unforeseen causes or events beyond their reasonable control and without their fault or negligence, including unusually severe weather, strikes or labor disputes, natural disasters, fire, civil disturbance, terrorist attack, epidemic, war, court order, lack of or inability to obtain raw materials or supplies or acts of God. Except for payment obligations, either party may suspend performance of its obligations under this Contract without obligation to the other during the occurrence of any excusable delay, provided commercially reasonable steps are taken to mitigate the effects of the force majeure event. Each Party must inform the other in writing with proof of receipt within ten (10) business days of the existence of a force majeure event.”
A19: Yes, GTrans agrees to the change to IFB Section 2.8, “Force Majeure.”
Q20: (Section 3.3.A.a.) Would a dealer be considered as an "authorized agent" for servicing the account?
A20: Dealers can be considered as authorized agents as long as they meet the necessary requirements to service the bus tires by the manufacturer, able to fulfill the scope of work completely, and have good business standing with the City. Contractors may use subcontractors to fulfill the scope of work; however, the prime contractor will be the responsible entity for all products and services rendered. All subcontractors to be hired under this contract must be listed in Form F, “Designation of Subcontractors.”
Q21: (Section C7) Please expand on reason for this request. If this is a mounted wheel program, why does employee need to return within 2 hours of call? Is City of Gardena open to an hourly rate for emergency road calls?
A21: GTrans revises this Scope of Work Section C(7) to now read as follows:
7. If a tire-related safety issue occurs after hours, Contractor shall return to GTrans’ facilities to inspect, perform work, or resolve all issues. Contractor staff shall respond within reasonable call time.
Q22: (Section C1) Please confirm needed hours and schedule for contract. If services go beyond current scope of 8 hours, can the service rate be adjusted accordingly?
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A22: No. The hourly requirement in the IFB shall remain as written. Please see Section 3.5(E) for service hour schedule information.
Q23: (Section 3.2) Due to the load range on certain vehicles, could contractor offer multiple brands of tires outside of its portfolio and still be considered compliant, if needed?
A23: Yes. Contractors may submit bids with tires that consist of multiple brands in and outside of its portfolio, as long as the Contractor (single firm) is the one signing the contract and responsible for all tires and related services. All tire specification sheets must be included in Required Form J “Tire Specification Sheets.” However, it is up to GTrans’ discretion to determine if the tires satisfy safety requirements, scope of work, and quality.
Q24: (Attachment B. Termination) In order to make this section mutual please consider inserting the following termination language under this Section as a separate paragraph:
“Contractor may terminate the Contract in its sole discretion, at any time; provided, however, that Contractor provides RIPTA with sixty (60) days prior written notice of such termination”
A24: No, GTrans does not agree to this proposed change.
Q25: Scope of Work. 3.5 Service Requirements. C. Continuous Service – Contractor Responsibilities. Eight (8) hours per month appears a small amount of time in servicing this fleet. Please confirm this requirement is correct.
A25: See question #22.
Q26: Sample Agreement. 8. Term of Agreement/Termination. Item B. Please replace with the following: Either party may terminate this Agreement without any cause by providing written notice to the other party not less than thirty (30) days prior to an effective termination date. City’s only obligation in the event of termination will be payment of fees and allowed expenses incurred up to and including the effective date of termination.
A26: See question #2.
Q27: Sample Agreement. 8. Term of Agreement/Termination. Item C. Please replace this article with the following: If City fails to make any payment due or to perform any obligation under this Agreement, Consultant may, at its option and without waiving or limiting any of its other rights or remedies under this Agreement or at law, declare all of City's indebtedness and obligations to Consultant to be immediately due and payable and may immediately terminate this Agreement by giving written notice to City to that effect.
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A27: See question #3.
Q28: Sample Agreement. 8. Term of Agreement/Termination. Item D. Please replace this article with the following: Upon receipt of a termination notice, Consultant shall: (1) promptly discontinue all Services, unless the notice directs otherwise; and (2) within ten (10) days, deliver to City all relevant files, data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant directly related to Consultant’s performance under this Agreement, whether completed or in progress. Consultant shall provide these documents by both hard copy and in electronic format if available. In the event of termination for other than cause attributable to Consultant, Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination and shall be deemed released from liability for any work assigned but not completed as of the effective date of termination.
A28: See question #4.
Q29: Sample Agreement. 14. Use of Materials. Item B. Please remove this subsection in its entirety.
A29: See question #11.
Q30: Sample Agreement. 17. Ownership of Work Product. Please remove this article.
REASON: Commercially available items are being procured and not ‘works for hire’.
There should not be any exchange of intellectual property or copyright.
A30: See question #12.
Q31: Sample Agreement. 21. Insurance. Item C.1. Commercial General Liability. Please confirm this coverage may be provided through self-insured retentions. The major corporations participating in tire leasing utilize self-insurance for this coverage as a part of their insurance program.
A31: Yes. Coverage may be provided through self-insured retentions.
Q32: Sample Agreement. 21. Insurance. Item C.4. Professional Errors & Omissions.
Please confirm this coverage is not applicable to this procurement.
A32: Yes, this section is not applicable to this procurement. Attachment C, “Sample Agreement” Section 21(C)(4) shall now read as follows:
4. This section is intentionally left blank.
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Q33: Sample Agreement. 21. Insurance. Item C.5.a. Please confirm additional insured status is not required for Worker’s Compensation and Employer’s Liability Insurance.
A33: The additional insured status is required for this insurance section.
Q34: Sample Agreement. 21. Insurance. Item C.5.b. In lieu of insurer, please confirm Consultant may provide this notice.
A34: Yes. Consultant may provide this notice.
Q35: Sample Agreement. 21. Insurance. Item C.5.b. Please confirm your understanding that negotiation of policies can occur up to the point of expiration. Thirty (30) day prior written notice cannot be provided in all instances.
A35: Yes. GTrans agrees to this understanding.
Q36: Sample Agreement. 21. Insurance. Item D. Additional Requirements. Major corporations consider insurance policies confidential and proprietary and do not provide copies. Please confirm if City would consider inspection of policies of in lieu of copies.
A36: See question #14.
Q37: Sample Agreement. 21. Insurance. Item D. Additional Requirements.
Endorsements. Please confirm that specific contract information may be conveyed on Certificate(s) of Insurance in lieu of specific contract policy endorsements. REASON:
Major global corporations contract with thousands of entities. As a matter of practicability, policies are not endorsed for specific individual contracts.
A37: See question #14.
Q38: Sample Agreement. 21. Insurance. Item F. Verification of Compliance. Please replace this article with the following: Consultant shall furnish City with original certificates. Prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy.
A38: See question #15.
Q39: Sample Agreement. 21. Insurance. Item G. Termination for Lack of Required Coverage. Please replace this article with the following: If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may terminate this Agreement.
A39: Yes. GTrans agrees to the proposed language.
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Q40: Sample Agreement. 22. Indemnity. Item A. Please replace this article with the following: Consultant assumes all risk of injury to its employees, agents, and contractors, including loss or damage to property while performing under this Agreement, and to the extent not caused by the actions or omissions of the City, its officials, officers, employees or agents.
A40: See question #16.
Q41: Sample Agreement. 22. Indemnity. Item B. Please replace this article with the following: Consultant shall defend, indemnify, and hold harmless the City, including its officials, officers, employees, and agents from and against all claims, suits, or causes of action for injury to any person or damage to any property to the extent arising out of any intentional or negligent acts or errors or omissions to act by Consultant or its agents, officers, employees, subcontractors, or independent contractor, in the performance of its obligations pursuant to this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant.
This indemnity shall not apply if the claim arises out of the sole negligence or willful misconduct of City, its officers, agents, employees or volunteers.
A41: Yes. GTrans agrees to the proposed language.
Q42: Sample Agreement. 22. Indemnity. Item C. Please remove this article.
A42: No, GTrans does not agree to this modification.
Q43: Attachment A – Bid Form. For the tire service labor, please consider an hourly rate in lieu of a fixed monthly rate. REASON: This would allow flexibility if more than 8 hours are needed in a month.
A43: No. GTrans cannot accommodate to this request. Hourly requirements and bid form shall remain as written.
***AS A REMINDER, THE DEADLINE TO SUBMIT PROPOSALS TO THIS RFP IS AUGUST 30, 2024 AT 3:00 PM PST VIA PLANETBIDS.***
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ADDENDUM NO. 2
IFB No. 2024-01
BUS TIRE LEASE
Issued August 23, 2024
The City Gardena issues this addendum before the proposals are due, to inform proposers of revisions to the Invitation for Bid (IFB) package and is hereby made a part of the IFB documents.
The following changes, additions, and/or clarifications shall be made to the requir ements for the above-mentioned project. In case of a conflict between the original IFB package and this Addendum, this Addendum shall govern. All requirements contained in the IFB package shall apply to this Addendum, and the general character of the project called for in this Addendum shall be the same as originally set forth in the applicable portions of the IFB documents, unless otherwise specified under this Addendum. All incidental work necessitated by this Addendum, as required to complete the project, shall be included in the IFB, although not specifically mentioned in this addendum. The balance of the IFB documents shall remain unchanged.
The proposer shall acknowledge receipt of this Addendum on Form A (“Transmittal Letter Form”) as part of their proposal.
MODIFICATION TO IFB 2024-01 BUS TIRE LEASE:
1. IFB Sectio n 3 “Scope of W ork”, subsection 3.5(I)(5) on page 24 shall be modified as follows:
5. All Contractor reporting shall be submitted electronically as well as paper copy to GTrans Maintenance Manager and/or his designee.
***AS A REMINDER, THE DEADLINE TO SUBMIT PROPOSALS TO THIS RFP IS AUGUST 30, 2024 AT 3:00 PM PST VIA PLANETBIDS.***
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INVITATION FOR BID
FOR
BUS TIRE LEASE
IFB NO. 2024-01
AUGUST 2024
City of Gardena
Transportation Department
13999 S. Western Avenue
Gardena, CA 90249
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TABLE OF CONTENTS
INVITATION FOR BID ................................ ................................ ................................ ....................... 2 PROCUREMENT SCHEDULE ................................ ................................ ................................ .......... 3 SECTION 1 INSTRUCTIONS TO BIDDERS ................................ ................................ .................. 4 SECTION 2 GENERAL TERMS AND CONDITIONS................................ ................................ ... 11 SECTION 3 SCOPE OF WORK ................................ ................................ ................................ .. 16 SECTION 4 REQUIRED DOCUMENTS ................................ ................................ .................... 27
ATTACHMENT A – BID FORM
ATTACHMENT B – FEDERAL CLAUSES & CERTIFICATIONS
ATTACHMENT C – SAMPLE AGREEMENT
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INVITATION FOR BID No. 2024-01
BUS TIRE LEASE
PUBLIC NOTICE IS HEREBY GIVEN that the City of Gardena – its Transportation Department (GTrans) invites and shall receive bids up to Friday, August 30, 2024, at 3:00 PM PST from transit bus tire manufacturers for bus tire lease services on GTrans’ heavy -duty bus tires. The Contract term shall be two years base with an additional three, one-year options. Notice to Contractor of intent to execute options shall be given prior to the end of the then -current contract, as amended. Options may be executed upon the sole discretion of the City.
Copies of the bid and any addendums may be obtained by visiting The City’ online procurement platform, “PlanetBids”, which can be accessed via GTrans webpage at:
http://ridegtrans.com/contact/how-to-do-business-with-The City/ Bids shall only be accepted via PlanetBids and are due by no later than Friday, August 30, 2024, at 3:00 PM PST.
FURTHER NOTICE IS GIVEN that this procurement is a Federal Transit Administration (FTA) funded project and therefore Bidders are hereby bound by all applicable federal, state and local laws and regulations, and certifications. In accordance with the Civil Rights Act of 1964, Bidders are hereby notified that DBEs are encouraged to submit bids and will be afforded full opportunity to submit and participate in this request. Prime cont ractors should exert best efforts to subcontract work to DBEs as part of their bid.
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PROCUREMENT SCHEDULE
(Note: City reserves the right to modify this schedule as needed.)
Activity ACTIVITY
Invitation for Bid (IFB) Release Friday, August 9, 2024 Deadline for Inquiries, Deviations and
Requests for Approved Equals Friday, August 16, 2024 at 3:00 PM PST Bid Due Date Friday, August 30, 2024 at 3:00 PM PST
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SECTION 1
INSTRUCTIONS TO BIDDERS
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INSTRUCTIONS TO BIDDERS
1.1 MINIMUM QUALIFICATIONS TO BID
In order for a bid to be considered, the bidder shall bid all tires and provide all services per the Scope of Work for all years, the two base years and three one-year options. This contract will be awarded in whole and not in parts. In addition, GTrans shall evaluate the technical capacity of the tires bidded and reserves the right to reject a bid based on tires not deemed adequate at its sole discretion.
1.2 BID FORMAT AND SUBMITTAL
The bidding process will be conducted online via The City’ electronic bidding system, “PlanetBids”.
PlanetBids can be accessed via GTrans’ website at: http://ridegtrans.com/contact/how-to-do-business- with-gtrans/
Bids shall not include any unnecessarily elaborate or promotional material. Bids may not be modified or corrected after bid due time unless an addendum is issued requesting resubmissions. Bids shall not be valid until all information has been verified and Bids references have been checked. All Bids shall be accompanied by a completed and signed letter of transmittal provided as a part of this IFB.
Bids shall be submitted in accordance with the form prescribed herein. Failure to respond in this manner may render the Bid non-responsive. Unauthorized conditions, limitations, or provisions attached to a Bid shall render the Bid non-conforming and non-responsive and may cause its rejection. The completed Bid shall be without interlineations, alterations, or erasures. No verbal modifications shall be accepted.
In addition to submission of the items on the “Bid Submission Checklist”, bidders shall enter their total unit costs in the bid/cost section in PlanetBids for each year. Bidders shall submit their bid cost in both PlanetBids’ line items as well as GTrans’ required forms. In the event of any discrepancies between the inputted cost amounts in PlanetBids and the IFB’s Bid Form (Attachment A), the Bid Form shall dictate the basis for determining the lowest bid amount.
Bids shall be accepted via PlanetBids only and are due by no later than Friday, August 30, 2024, at 3:00 PM PST. Bids submitted via any other method shall be rejected.
1.3 EXAMINATION OF BID DOCUMENTS
By submitting a Bid, Bidder represents that: (1) Bidder has thoroughly examined and become familiar with the Work required under this IFB, (2) Bidder comprehends all conditions that may impact the Bid, (3) Bidder has reviewed all addenda, and (4) Bidder is capable of providing the equipment, goods and services necessary to perform the Work and/or meet the specifications outlined in this IFB, in a manner that meets the City’s objectives. Failure to examine the documents and inform itself shall be at the Bidders’ own risk.
A Bidder shall have no claim against the City based upon ignorance of or misunderstanding of the IFB documents. Once the award has been made, failure of a Bidder to have read all of the conditions, instructions and the Agreement shall not be cause to alter any term of the Agreement nor shall such failure provide valid grounds for a Bidder to withdraw its Bid or to seek additional compensation.
1.4 ADDENDA
Any changes made by the City to the requirements in this IFB will be made by written addenda. Any written addenda issued to this IFB shall be incorporated into the terms and conditions of any resulting Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
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Agreement. The City will not be bound by any modifications to or deviations from the requirements set forth in this IFB as the result of oral instructions. The City reserves the right to revise or withdraw this IFB at any time and for any reason. Addenda shall be published via The City’s online bidding platform.
1.5 INQUIRIES, CLARIFICATIONS, DEVIATIONS
Should a Bidder have inquiries, require clarifications , request deviations, and/or exceptions to this IFB, the Bidder shall notify The City in writing via PlanetBids only. Should The City, in its sole discretion, determine that the point in question is not clearly and fully set forth, The City will issue a written addendum clarifying the matter via PlanetBids.
All inquiries, clarifications, or requests for deviations shall be submitted by Friday, August 16, 2024 at 3:00 PM PST. Responses and addendums shall be published via PlanetBids.
1.6 REQUESTS FOR APPROVED EQUALS
Request for approved equals shall be received by the City of Gardena Transportation Department in writing via Planetbids by no later than Friday, August 16, 2024 at 3:00 PM PST. Any request for an approved equal shall be fully supported with technical data, test results, or other pertinent information as evidence that the substitute offered is equal to or better than the salient characteristics noted in the specifications in Section 3, “Scope of Work.” The burden of proof as to the equality, substitutability, and compatibility of proposed alternates or equals shall be upon the BIDDER, who shall furnish all necessary information at no cost to the City. The City shall be sole judge as to the eq uality, substitutability, and compatibility of proposed alternates or equals.
The City is not responsible for failure to respond to a request that has not been submitted in accordance with this section. Request for approved equals received after the deadline will not be accepted or responded to.
1.7 ERRORS IN BID
All Bidders are responsible for errors and omissions in their Bid. No consideration will be given by The City to allow Bids to be withdrawn once a Bid has been opened. Any errors and omissions will not serve to diminish the Bidder’s obligations to The City.
1.8 MODIFICATION OR WITHDRAWAL OF BID
Bidders may modify or withdraw their Bid in writing, provided that such requests are received by The City prior to the exact hour and date specified for Bid submission or they shall be disregarded. A bid may also be withdrawn in person by a bidder or an authorized representative prior to the bid deadline provided the bidder’s identity is made known and her/she signs a receipt for the bid.
1.9 BID REJECTION
In its discretion, the City reserves the right to:
A. Reject any and/or all Bids for no reason or any reason including but not limited to the following:
1. The Bid is incomplete, non-responsive, obscure, irregular or lacking necessary detail and specificity.
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2. The Bidder, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.
3. The Bidder failed or neglected to complete and submit any information within the time specified by the City, and as may be otherwise required herein.
B. Reject any Bid that, in the opinion of the City is so unbalanced in comparison to other Bids received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform.
C. Accept all or any part of a Bid.
D. Cancel the entire IFB.
E. Issue subsequent IFBs.
F. Waive any errors or informalities in any Bid, to the extent permitted by law.
G. Award to one or more bidders in part or whole or award to none
1.10 PRE-CONTRACTUAL EXPENSES
The City will be under no obligation for payment of pre-contractual expenses. Pre- contractual expenses are defined as expenses incurred by Bidder in:
• Preparing the Bid in response to this request.
• Submitting that Bid to the City.
• Negotiating with the City any matter related to this Bid, and/or • Any other expenses incurred by the Bidder prior to date of award.
1.11 RESPONSIBILITY FOR COMPLIANCE WITH LEGAL REQUIREMENTS The Bidder’s products, services, and facilities shall be in full compliance with all applicable Federal, State and local regulations, standards, and ordinances, regardless of whether or not they are referred to in the IFB.
1.12 CONFIDENTIALITY AND PUBLIC RECORD
All Bidders are hereby put on notice that each Bid received shall become the exclusive property of the City and, unless the City’s prior written agreement to maintain all or part of a Bid confidential as a trade secret is first obtained, each Bid shall be subject to disclosure pursuant to the California Public Records Act and/or the Federal Freedom of Information Act. The City shall not in any way be liable or responsible for the disclosure of any Bids or portions thereof absent such agreement; nor shall such agreement preclude the City from disclosing any Bid or portion thereof where such disclosure is required by law.
1.13 JOINT OFFERS
Where two or more Bidders desire to submit in response to this IFB, they shall do so on a prime - subcontractor basis rather than as a joint venture. City of Gardena intends to contract with a single firm and not with multiple firms doing business as a joint venture. Any Bid submitted on behalf of any form of joint venture or partnership between two (2) existing Bidders may be rejected as non-responsive.
1.14 SINGLE BID RESPONSE
If only one Bid is received in response to this IFB, a detailed cost/price Bid may be requested of the Bidder.
A cost or cost and price analysis and evaluation and/or audit of the cost may be performed in order to determine if the price is fair and reasonable. If the City determines a cost analysis is required, Bidder shall Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
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be prepared to provide, upon request, cost summaries of estimated costs (i.e. labor, equipment, supplies, overhead costs, and profit) and documentation supporting all cost elements.
1.15 PROTEST PROCEDURES
City of Gardena Ordinance No. 1493 specifies the policies and procedures to be used to ensure that all purchases, contracts and services are obtained through fair and open competition. The Purchasing Officer has the authority and the responsibility to ensure that all procurement is in compliance with this policy.
Should any individual, organization or group believe that these policies have been violated they may make an appeal in writing to the Purchasing Officer who is obligated to investigate the protest and provide an official response to the protest.
Protests shall be submitted within ten (10) working days of notification that a bid has been awarded. All protests shall state specifically:
• The Bid title, opening or award date, purchase order or other identifying data; • The specific policy that is alleged to have been violated; • The adverse effect alleged to have resulted from the policy violations; • The Corrective action being sought as a remedy.
The Purchasing Officer will respond in writing to the protester no later than ten (10) working days from receipt of the protest. The response shall include:
• Review of the policy as applied in the transaction being questioned; • Response to each material issue raised in the protest; • Statement of whether a violation has indeed occurred; • Corrective action to be taken if any is warranted.
According to City policies, the decision of the Purchasing Officer is appealable to the City Manager by a firm receiving the decision by the Purchasing Officer. If no appeal has been received in the office of the City Manager on the fifth working day follo wing the date of the decision, the decision of the Purchasing Officer shall be considered final.
Should an appeal be received by the City Manager, a response will be provided to the protester within five (5) working days and shall be considered final.
Whenever possible, the award of procurement will not be made final until all Bid protests have been satisfactorily resolved. Final award will not be made until five (5) days after notification of protest decision has been provided to the protesting party(ies). The City does reserve the right to proceed with the award pending the resolution of the bid protest when it is determined that:
• The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or • Failure to make prompt award will otherwise cause undue harm to the City or funding agent. (a) When federal or state funding is involved, these procedures will be followed and will be supplemented by the regulations of the funding source. Should there be a conflict in the funding regulations and those set forth herein by the City, the more restrictive procedure shall take precedence. Bidders can protest directly to FTA in the event that Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
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it can be claimed that the City did not follow the selection process described herein, but only within five business days after receipt of the response from the City. The protester shall deliver its appeal to the FTA Regional Administrator for the region administering its project or the FTA Associate Administrator for the program office administering its project within five (5) working days of the date when the protester has received actual or constructive notice of the recipient’s final decision. Likewise, the protester shall provide its appeal to the FTA Regional Administrator for the region administering its project or the FTA Associate Administrator for the program office administering its project within five (5) working days of the date when the protester has identified other grounds for appeal to FTA. For example, other grounds for appeal include the recipient’s failure to have or failure to comply with its protest procedures or failure to review the protest.
Bid protests are to be directed in writing to:
City of Gardena‐Purchasing Officer
Bid Protest for – BUS TIRE LEASE – IFB 2024-01
13999 S. Western Ave.
Gardena, CA 90249
Formal Protests shall clearly state the following on the outside of the envelope:
BID PROTEST FOR – “BUS TIRE LEASE – IFB 2024-01”
1.16 INCORPORATION OF BID INTO AGREEMENT
This IFB and the Bidder’s response, including all promises, warranties, commitments and representations made in the successful Bid, shall be binding and incorporated by reference in the City’s contract with the successful Bidder.
1.17 AWARD OF CONTRACT
Bids will be evaluated based on the lowest grand total price, base plus the options years. The City will only accept the lowest responsive and responsible Bid that is in compliance with the Bid specifications and Scope of Work as described in this IFB document. The responsiveness and responsibility of the lowest bidder shall be evaluated by GTrans after bid opening.
If two or more bids received are for an equivalent amount, quality and service being equal and if public interest will not permit the delay of re-advertising for bids, GTrans may accept the bid it chooses or accept the lowest bid made by negotiation with the tie bidders.
The successful Bidder will be deemed to be a responsible contractor possessing the ability, willingness, and integrity to perform successfully under the terms and conditions of the contract. Federal Transit Administration (FTA) expects the prospective contractor to demonstrate affirmatively to the grantee that it qualifies as “responsible” and that its proposed subcontractors also qualify as “responsible.” Factors of responsibility determinations include:
Integrity and Ethics - Has a satisfactory record of integrity and business ethics, in compliance with 49 U.S.C. Section 5325(j)(2)(A).
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Debarment and Suspension - Is neither debarred nor suspended from Federal programs under U.S. Department of Transportation (DOT) regulations, “Nonprocurement Suspension and Debarment,” 2 CFR Parts 180 and 1200, or under the FAR at 48 CFR Chapter 1, Part 9.4.
Affirmative Action and DBE - Is in compliance with the Common Grant Rules’ affirmative action and DOT’s Disadvantaged Business Enterprise requirements.
Public Policy - Is in compliance with the public policies of the Federal Government, as required by 49 U.S.C. Section 5325(j)(2)(B).
Administrative and Technical Capacity - Has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D).
Licensing and Taxes - Is in compliance with applicable licensing and tax laws and regulations.
Financial Resources - Has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D).
Production Capability - Has, or can obtain, the necessary production, construction, and technical equipment and facilities.
Timeliness - Is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments.
Performance Record - Is able to provide a satisfactory current and past performance record.
No agreement shall exist until the City Council or City Manager has awarded the Agreement and it has been mutually executed. The City reserves the right to reject any and all bids for any reasons, to waive any informality or minor errors as determined by t he City in any Bid and to award the Agreement as the interest of the City may require.
1.18 DISADVANTAGED BUSINESS ENTERPRISE (DBE) PARTICIPATION GTrans’ annual overall goal for DBE participation for Fiscal Year 2022-24 is 4.0%. A specific DBE participation goal has not been established for this contract. However, DBE and SBE prime contractors and DBE and SBE subcontractors are STRONGLY ENCOURAGED to compete for this contract, which will be awarded fairly, without discrimination on the basis of race, color, sex, or national origin.
1.19 BID VALIDITY PERIOD
Bids and all terms and conditions herein shall be valid for a period of 120 days from the bid due date.
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SECTION 2
GENERAL TERMS AND CONDITIONS
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GENERAL TERMS AND CONDITIONS
2.1 DEFINITIONS
Agreement - The Contract to be negotiated and entered into by the City and the successful Bidder for the work described in this IFB.
Bidder/Vendor/Contactor Consultant - Any manufacturer, firm, company or agency providing services, equipment, software, or supplies for this IFB.
Change - Additions, deletions or other revisions to the Work within the general scope of the contract. The City through issuance of a modification shall direct a change.
City - The City of Gardena, a municipal corporation.
Contract - The written agreement executed by the City and the successful Bidder which sets forth the rights and obligations of the Parties in connection with the Work, and which includes the Contract Documents.
Days - Calendar days unless specifically noted otherwise.
Defect - Patent or latent malfunction of failure in manufacture or design of any component or subsystem that causes a product to cease operating or causes it to operate in a degraded mode.
IFB - Invitation for Bid.
Notice to Proceed - Purchase Order issued from the City to the successful Bidder specifying the date on which the Work under the Contract is to be initiated.
Successful Bidder – Proposer, Contractor or Consultant.
Special Provisions - Contract Document containing requirements that modify or supplement the General Terms and Conditions.
Specifications - Part of the contract documents that adequately and completely describes the locations, dimensions, character, properties, requirements and details of the Work. Contract specifications include, without limitation, all things described, referenced, or sta ted in any Contrac t document as a “Specification”, “Statement of Work” or “Scope of Work” or “Scope of Services” or “Drawings”.
Work - Any and all of the labor, material, services, supervision, tools, machinery, equipment, supplies, facilities and support used by the Bidder to generate the results specified, indicated or implied in the requirements described in the contract Statement of Work and/or Specifications.
2.2 ASSIGNMENT AND SUBCONTRACTORS
Neither this IFB nor any interest herein nor claim hereunder may be assigned by successful Bidder either voluntarily or by operation of law, nor may all or part of this IFB or subsequent agreement be subcontracted by successful Bidder, without the prior written consent of the City of Gardena. Consent by the City shall not be deemed to relieve successful Bidder of obligations to comply fully with the requirements hereof.
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2.3 SAMPLE AGREEMENT
A form approved by the City Attorney shall be executed between the City and the successful Bidder prior to commencement of any work. See Attachment C for the sample agreement. Bidders shall accept these conditions.
2.4 ASSUMPTION OF RISK OF LOSS
Unless otherwise provided, Bidder shall have title to and bear the risk of loss of or damage to the items purchased hereunder until they are delivered in conformity as outlined in the IFB at the F.O.B. point specified herein, and upon such delivery Bidder’s responsibility for loss or damage shall cease, except for loss or damage resulting from Bidder’s negligence.
2.5 WAIVER OF TERMS AND CONDITIONS
The failure of the City or the successful Bidder to enforce one or more of the terms or conditions of the Agreement or to exercise any of its rights or privileges, or the waiver by the City of any breach of such terms or conditions, shall not be construed as thereafter waiving any such terms, conditions, rights, or privileges, and the same shall continue and remain in force and effect as if no waiver had occurred.
2.6 INTEREST OF MEMBERS OF THE CITY
The successful Bidder covenants that it presently has no interest and shall not acquire any interest, direct or indirect, in the City or any other interest which would conflict in any manner or degree with the performance of its services hereunder. The suc cessful Bidder further covenants that in the performance of this Agreement no person having any such interest shall be employed by successful Bidder.
2.7 CANCELLATION OF AGREEMENT
In any of the following cases, the City shall have the right to cancel the Agreement without expense to the City: (1) the successful Bidder is guilty of misrepresentation; (2) the Agreement is obtained by fraud, collusion, conspiracy, or other unlawful means; or (3) the Agreement conflicts with any statuto ry or constitutional provision of the State of California or the United States. This section shall not be construed to limit the City’s right to terminate the contract for convenience or default, as provided herein.
2.8 FORCE MAJEURE
The successful Bidder shall not be liable for any failure to perform if acceptable evidence has been submitted to the City that failure to perform the Agreement was due to causes beyond the control and without the fault or negligence of the successful Bidder. Examples of such causes include acts of God, civil disturbances, fire, war, pandemic, or floods, but does not include labor related incidents such as strikes or work stoppages or unavailability of any product to be supplied to the City.
2.9 EXCESS REPROCUREMENT LIABILITY
Bidder shall be liable to the City of Gardena for all expenses incurred by the City in reprocuring elsewhere the same or similar items or services offered by the Bidder hereunder, should Bidder fail to perform or be disqualified for failure to meet terms and conditions set forth herein. Such procurement expense obligation by Bidder shall be limited to the excess over the price specified herein for such items or services.
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2.10 CERTIFICATE OF NON-COLLUSION
Bidder’s shall represent and warrant that all submittals for this work are genuine and not sham or collusive or made in the interest of or on behalf of any person not therein named, and that the Bidder has not, directly or indirectly, induced or solicited any other Bidder to put in a sham Bid or any other person, firm or corporation to refrain from bidding, and that the Bidder has not in any manner sought by collusion to secure to the Bidder or another Bidder an advantage over any other Bidder. Refer to Form C for the required certification.
2.11 PATENT AND COPYRIGHT INFRINGEMENT
In lieu of any other warranty by the City or the successful Bidder against patent or copyright infringement, statutory or otherwise, it is agreed that successful Bidder shall defend at its own expense any claim or suit against the City on account of any allegation that any item furnished under this Agreement or the normal use of sale thereof arising out of the performance of this Agreement, infringes on any present existing United States letter patent or copyright and successful Bidder shall pay all costs a nd damages finally awarded in any such suit or claim. Provided that successful Bidder is promptly notified in writing of the suit or claim and given authority, information and assistance at the Bidder expense of same.
However, the successful Bidder will not indemnify the City if the suit results from: (1) City’s alteration of a deliverable, such that said deliverable in its altered form infringes upon any presently existing United States letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by the Bidder when such use in combination infringes upon an existing United States letters patent or copyright.
The successful Bidder shall have sole control of the defense of any such claim or suit and all negotiations for settlement thereof. The successful Bidder shall not be obligated to indemnify the City under any settlement made without the Bidder’s consent or in the event the City fails to cooperate fully in the defense of any suit or claim, provided, however, that said defense shall be at the Bidder’s expense. If the use or sale of said item is enjoined as a result of such suit or claim, the Bidder, at no exp ense to the city, shall obtain for the City the right to use and sell said item, or shall substitute an equivalent item acceptable to the City and extend this patent and copyright indemnity thereto.
2.12 CONFLICTS OF INTEREST
Each Bidder represents and warrants, and if awarded a contract, will covenant, that it presently has no interest and shall not acquire any financial interest, direct or indirect, in any City business or any other interest which would conflict in any manner or degree with the performance of the services to be performed. The successful Bidder shall further covenant that in the performance of the Agreement no person having any such interest shall be employed. Successful Bidder further covenants and warrants that successful Bidder and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to the performance of services contemplated by this IFB, including, but not limi ted to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of the Contract, successful Bidder and its officers, employees, associates and subconsultants shall not, without the prior writte n approval of the City Manager, perform work for another person or entity for whom successful Bidder is not currently performing work that would require successful Bidder or one of its officers, employees, Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
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associates or subconsultants to abstain form a decision under the Contract pursuant to a conflict-of- interest statute.
2.13 PROOF OF NON-DEBARMENT OR SUSPENSION
Bidder shall not be debarred or suspended from doing business with the federal government. Bidder shall submit proof of non-debarment or suspension, by providing a printout or screenshot from the U.S.
Government’s official website www.sam.gov showing they are not debarred or suspended with their bid package. If Bidder is not currently registered as a vendor on www.sam.gov, then the bidder shall submit proof of application for registration with the bid package. A sample printout is available for reference, refer to sample Form H.
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SECTION 3
SCOPE OF WORK
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SCOPE OF WORK
3.1 BACKGROUND
The City of Gardena, GTrans is seeking bids from transit bus tire manufacturers for bus tire lease services on its’ heavy-duty bus tires for a contract term with a two-year base with three one-year options.
The Contractor shall support the GTrans bus fleet at the Operations & Maintenance Facility located at 13999 S. Western Ave, Gardena, CA 90249. GTrans operates seven days a week accumulating approximately 1.4 million miles per year. As of July 1, 2024, GTrans’ fleet consists of 58 buses: 39 El Dorado National Axess CNG buses, 7 Gillig Gen3 battery-electric buses, 7 New Flyer gasoline hybrid buses, and 5 New Flyer zero-emission buses. Currently, El Dorado National and New Flyer buses are equipped with Michelin tires, and Gillig buses are equipped with Goodyear tires. Each bus requires 6 tires.
3.2 MINIMUM QUALIFICATIONS TO BID
In order for a bid to be considered, the bidder shall bid all tires and provide all services per the Scope of Work for all years (two base years and three one-year options). This contract will be awarded in whole and not in parts. In addition, GTrans shall evaluate the technical capacity of the tires bidded. GTrans reserves the right to reject a bid based on tires deemed inadequate or unacceptable at its sole discretion.
3.3 GENERAL REQUIREMENTS
Each Bidder shall effectively perform all of the work, services, and support as described and required for this contract.
All materials used in the manufacture of the tires furnished under this bid shall conform to all U.S.
Government and State of California laws and regulations and likewise the manufacturing of the tires furnished shall conform to all federal, state, and local laws and regulations. The Contractor shall submit, with bid response, written certification that the tires provided under this contract shall comply with all Federal, State and local laws and regulations. GTrans reserves the right to increase the amount of service if the current fleet of 58 buses increases in quantity.
A. Minimum Requirements
a. Bidder must be either the manufacturer or the authorized agent of such manufacturer of the types of tires described in the specifications.
b. Employee(s) assigned to GTrans should have a minimum of five (5) years of transit tire related work experience.
c. Bidder shall have experience in tire leasing, servicing, maintaining, and supporting tires for a fleet of GTrans’ size or larger in public sector. d. Bidder shall provide sufficient supervision, frontline workforce, resources, materials, and equipment to adequately and successfully perform this service. e. Bidder shall provide a contract transition and service start-up plan that ensures a smooth transition between the current Contractor and the new Contractor. The transition shall not disrupt GTrans’ normal operation or negatively affect GTrans’ ability to fulfill is daily service requirements.
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B. Projected Annual Mileage
The projected annual mileage for GTrans fleet in fiscal year 2025 is 1,400,000 miles or an average of 116,667 miles per month. This is an estimate. GTrans reserves the right to add or reduce miles as needed without immediate notice to the Contractor.
3.4 TIRE REQUIREMENTS
A. Title of Tires
Ownership and title to any leased tire shall remain with the selected bidder unless and until a tire is purchased by GTrans as provided for at the expiration of the Contract, expiration of the run-out period, or in a Scrap Tire Contract.
B. Supply of Tires
The Contractor shall maintain a mutually agreed sufficient supply of tires for each wheel on each bus, plus a sufficient number of spare tires, based on a ratio of one (1.0) tire per vehicle per tire size, to ensure continuity of service at all times during the term of this Contract. In the event of a manufacturing delay in tires due to a strike, the Contractor shall, to the degree possible, prior to the effective day of the strike, ship additional spare tires sufficient for GTrans to maintain uninterrupted transit service during the manufacturing delay. In any event, it is the Contractor’s responsibility to assure an adequate supply of tires at all times. All tires shall be delivered to the GTrans Maintenance Facility, located at 13999 S. Western Ave., Gardena, CA 90249. The Contractor shall be responsible for all cost for freight and/or delivery charges. The Contractor shall be responsible for controlling the tire purchasing process through the end of the Contract/option years in order to ensure a sufficient inventory of tires.
C. Tires to be Furnished by the Contractor
As the tires in the possession of GTrans at the inception of the Contract are rendered permanently unfit for use and are replaced, and thereafter throughout the Contract term, the Contractor shall furnish and continuously maintain an inventory of all new tires, including enough mounted spares to ensure that tires are available at all times to support the continuous operation of GTrans’ service. All tires furnished by the Contractor shall be individually or group branded with their own unique prefix followed by sequential number for inventory control purposes prior to delivery. Tires shall be designed specifically for transit buses. The Contractor shall provide tire specifications and proof that proposed tires are designed specifically for public transit application.
Prior to the end of the contract, should the existing Contractor not be awarded as a new incumbent Contractor, the Contractor shall have a minimum two-monthly supply of unmounted spare tires, or at least 40 spares, on GTrans’ property during the transition period.
Notwithstanding the foregoing, the Contractor shall not run out of stock at any time during the term of this contract. If GTrans determines, in its sole discretion that a one-month supply is not adequate to meet GTrans needs, the Contractor shall increase the available stock of tires to GTrans requested amount.
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Table 1: GTrans Fleet Information (As of July 2024)
NOTE: The above numbers (Table 1) reflect GTrans’ best estimate and are in no way a guarantee of the number of buses to be serviced during the life of this contract.
D. Original, Recapped and Re-grooved Tires
Tires to be run on front wheels shall be new tires only and shall be removed when the tread depth reach 5/32” minimum at any point in the tread configuration. Tires to be run on other than front wheels shall be removed when depth reaches 3/32” minimum at any point in the tread configuration. Re-grooved tires must be used only on the rear axle of transit vehicles and shall comply with all Federal and State laws and regulations. Tires are to be a 65 MPH radial transit tire. Only new and unused tires are acceptable and shall be maintained in a state of proper inflation and balance at all times by the contractor during the terms of this Contract.
E. Damaged, Lost, and Stolen Tires
The cost for damaged tires shall be included in the fixed rate per tire mile “Normal” damage to a tire means abuse by partial or total destruction of a tire by means other than normal wear, including but not limited to irregular wear, curbing, road hazards and misalignment. Normal damage does not include heat-related cracking of the tire in and around the bead area and such damage is the responsibility of the Contractor. GTrans agrees to maintain bus suspension and steering in accordance with bus manufacturers’ alignment specifications, and keep brakes properly adjusted.
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Tires which are damaged beyond repair by an accident or fire, lost, stolen, or have been disposed by GTrans, shall be paid for by GTrans at an amount not to exceed 50% of the current value of a replacement tire of the same size. If GTrans or the Contractor can provide an auditable accounting of the tires actual mileage prior to the loss, the amount shall be prorated by using the formula for damaged tires available for inspection. GTrans shall pay for damaged tires which are available for inspection by paying mileage remaining thereon at the rate then in effect. The remaining mileage shall be prorated by the following formula: % of tread rubber remaining X average mileage X applicable billing rate per mile. Tire averages exclude damaged tires for which damage GTrans is responsible as defined above.
If a tire is not available for inspection in order to apply the above formula, whether lost, stolen, destroyed by fire, involved in a collision or otherwise missing, GTrans shall not reimburse the Contractor in excess of 50 percent of the current value of a replacement tire of the same size, unless the Contractor can provide an auditable accounting of the tire’s actual mileage prior to the loss.
F. Tire Fitness
All tires furnished or returned by the Contractor to GTrans for use shall be of safe and usable condition, no tires shall be mounted that has tread missing on the road contact surface. GTrans determination, in the event of dispute regarding fitness for continued use, shall be final. All tires determined by GTrans to be permanently unfit for further use shall be promptly returned to the Contractor by GTrans.
G. Storage and Security
The Contractor shall maintain and replenish usable mounted spares of the appropriate tire sizes and tread depths. GTrans agrees to provide a suitable place in an enclosed, safe and suitable space for the storage and maintenance of tires including spares. The Contractor shall have no more than 50 scrap tires at any given time.
H. Tires for New Buses
All buses purchased by GTrans during the term of this tire mileage Contract may be purchased without tires. GTrans may request the Contractor to deliver new tires of the type furnished under this Contract, to a North American bus manufacturer. The Contractor shall be notified with at least a 60 days’ written notice in advance of any buses that are to be purchased without tires, so that the Contractor can deliver the proper tires to the designated North American bus manufacturer plant. The tires shall, upon delivery to the bus manufacturer, become subject to the terms and conditions of this Contract. The Contractor shall be responsible for servicing any tires that GTrans may purchase as part of a bus purchase, regardless of manufacturer.
All buses purchased with tires shall become the sole property of GTrans; tires shall be run for useful life until the Contractor’s tires can be installed which shall then be billed at the current monthly service charge rate. If new buses are to be driven from the bus manufacturer to GTrans as part of the delivery process, the Contractor shall receive payment for such use at the same rates specified by this Contract.
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GTrans may purchase additional new vehicles during the term of this contract. However, exact vehicle models and delivery schedules are unknown at this time. All tires, both front and rear, on new buses shall only be new tires (not previously used or recapped).
I. Removal of Buses from Service
If GTrans is required to permanently dispose of or remove from service, part or all of its fleet or equipment, it shall give a written notice to Contractor. If GTrans does remove or sell certain buses equipped with Contractor’s tires, such tires may be removed and used on other GTrans buses, or the Contractor may assist GTrans in selling the tires to any person or company at the price that is satisfactory to and for the benefit of the Contractor. When buses of a different make/model than those covered in the Contract, or one(s) requiring a different size/construction type of tire, are introduced into service on leased tires, a separate tire rate value may be negotiated between the GTrans and Contractor.
J. Additional Tire Sizes
In the event that GTrans requires bus tires of a size or type not specified in this Contract, and which the Contractor ordinarily provides or has access to such tires, the Contractor shall upon request of GTrans provide such tires to GTrans. The Contractor and GTrans will mutually agree on the specified new tire added as per an amendment to the contract signed by both parties.
K. Unused New Tires
Unused and unmounted new tires at the end of the original Contract period shall be returned to the Contractor at no additional cost to GTrans and shall not be available for use during the run- out period.
L. Scrap Letter Agreement
The Contractor shall provide GTrans a “Scrap Tire Letter of Agreement” which shall become an addendum to the contract. This letter shall allow GTrans to work with the contractor to mount uncut scrap tires on out-of-service buses or buses to be sold. Scrap tires provided to GTrans shall be provided at no cost to GTrans. Such scrap tire are provided as-is with no warranties as to the condition or fitness of such tires for continued use, and the City assumes all liability for use and possession of scrap tires furnished by the Contractor.
3.5 SERVICE REQUIREMENTS
A. Initial Inventory
Within two weeks after the effective contract date, the Contractor shall inspect all bus tires in GTrans possession, shall record the tire numbers and locations, and shall provide GTrans with a listing of all tires, with appropriate comments on exceptional conditions encountered regarding fitness of tires for continued use or need for changes.
B. Periodic Inspection
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each month. The Contractor shall advise the GTrans Maintenance Manager of needed tire changes.
C. Continuous Service – Contractor Responsibilities
Unless otherwise expressly specified, the Contractor shall assume all responsibility for providing material, labor, supervision, transportation and supplies on all Contractor and GTrans-owned bus tires. In the event that the Contractor experiences any interruption in the ability to provide scheduled service, the Contractor shall send a replacement within 24 hours if the Contractor is unable to come onsite and fulfill their duties. GTrans designated staff shall be notified at least two hours prior to the scheduled start of the Contractor’s shift. The following items are assumed within the responsibilities of the Contractor, noting that this list may not be all-inclusive and/or limited to:
1. Provide (1) service person, eight (8) hours per month to perform fleet air pressure and tread depth inspection at least once a month.
2. Maintain spare tire inventory of up to thirty (30) mounted, balanced tires to include drive, new steer and runout or flat repair tires. At minimum each bus must be inspected and necessary services performed on tires on the first Friday of every month.
3. Ensure that all tires comply with all Department of Transportation (Federal & State) standards and other applicable regulations.
4. Provide one (1) service person, eight (8) hours per month to perform the following services: mounting, dismounting, remounting (for proper wear rotation), balancing, flat repair, re-grooving, wheel inspection/polishing (using GTrans-owned Vehicle Inspection Systems (VIS) automated wheel-polishing machine), and inflating tires when found with low PSI during inspection. Compressors should be provided by the Contractor.
5. Contractor personnel shall wear safety uniforms at all times with high visibility and reflective safety stripping, including a logo that clearly identifies Contractor’s tire service company.
6. The Federal Transit Administration (FTA) requires GTrans to provide a drug and alcohol- free work environment. Contractor must ensure its employees assigned to work on GTrans properties participate in a FTA approved Drug and Alcohol Program. Contractor shall submit to GTrans, on a required and timely basis, all required FTA-approved Drug and Alcohol reports.
7. If a tire-related safety issue occurs after hours, Contractor shall return to GTrans’ facilities to inspect, perform work, or resolve all issues. Contractor staff shall respond within two (2) hours of GTrans’ call.
8. GTrans reserves the right to dismiss Contractor employees or subcontractors.
Contractor shall provide a replacement employee within two (2) business days.
D. Account Management Requirements
Contractor shall provide the following as part of the services under this Contract:
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1. Contractor shall assign an Account Manager to this contract. This personnel will be the main point of contact to discuss and review the Contract, performance of Contractor staff, and to resolve service or personnel-related issues.
2. Account Manager shall answer calls, respond to emails, and make themselves available to GTrans upon request.
3. Account Manager shall provide qualified, on-site replacement personnel in the event of an absence lasting more than two (2) working days.
E. Provision of Parts, Materials, Tools, Labor and Transportation The Contractor shall have sufficient quantities of tires and mutually agreed staffing to support GTrans bus availability requirements for service.
GTrans shall provide all necessary tooling and equipment to service this contract, such as but not limited to, tire changing equipment, balancing equipment, storage racks, automated wheel polisher The Contractor shall provide miscellaneous materials, including but not limited to valve stems, caps, cores, repair patches, groove cutter blades, and any tools needed for airing, checking, and repairing of tires by GTrans employees. The Contractor shall also provide a re- groover at no additional charge for the life of the Contract if the tires provided in the Contract are re-grooveable.
GTrans will operate 58 transit buses in one yard. 43 will be in service Monday through Friday and approximately 12 buses on Saturday and Sunday. The service operates 7-days a week 365 days of the year. The number of buses in service can change at any time. Typically, the peak availability of spare equipment typically occurs during the servicing shift (early) morning on Saturdays. It is GTrans preference that the Contractor perform services during this time period.
Service hours shall be from 9:00 am PST to 5:00 pm PST. Any modifications to the service schedule will ultimately be designated by mutual agreement between Contractor and GTrans’ Transit Maintenance Manager. The Contractors’ employees shall report to GTrans Transit Maintenance Manager or designee. The Contractor shall report at the start of their shift to the GTrans Transit Maintenance Manager or designee to receive a list of work that will be itemized by prioritization.
F. Tire Testing
GTrans shall award the tire lease Contract to one Contractor and be used on GTrans vehicles during the terms of the Contract; however, GTrans reserves the right to test special mileage commercial tires other than the Contractor’s on not more than 10% of its fleet. The Contractor shall not be responsible for any warranties or services related to any such test tires from companies from than the Contractor.
G. Disposal and Environmental Safety
The Contractor shall be solely responsible for all fees and costs mandated by federal, state, or local governments associated with the acquisition, installation, removal and proper disposal of scrapped tires from GTrans premises. Disposal shall be done in accordance with all applicable federal, state, and local laws and regulations. The Contractor shall keep the work area clean, free of grease and grime, loose debris, and clutter free.
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H. Responsibilities of GTrans
1. Provide space within the Maintenance Facility located at 13999 S. Western Ave.
Gardena CA, 90249. Space shall consist of a single stall with tire-related equipment as well as space for tire inventory storage.
2. Provide mileage data on a per bus per month basis for the purpose of billing for the service rate and tire mileage lease. This data shall be made available to the Contractor within 30 days following the close of each month. GTrans shall also provide updated fleet information with tire position and inventory, new bus acquisitions, bus retirements and maintenance facility schedules on an as-needed basis.
3. Replacing tire/wheel assemblies that are necessary to be done on the road, noting that spare assemblies shall be provided to GTrans via the Contractor for this purpose.
4. Service tires as needed and to Original Equipment Manufacturer’s recommendations in accordance with industry best practices.
5. Investigate misalignment and other conditions reported by the Contractor and correct as necessary.
6. Provide necessary air and electrical outlets for tire service equipment.
I. Record Keeping Requirements
1. The Contractor shall submit a monthly report to GTrans Maintenance Manager indicating buses where the life expectancy of the tires on the bus shall not be reached due to misalignment or other maintenance-related reasons. The Contractor shall also include tire pressure and tread depth checks in this monthly report.
2. For the purpose of tire mileage computations, bus mileage shall be deemed to have occurred prorated daily throughout the month.
3. The Contractor shall retain throughout the term of the Contract and for three years thereafter, all tire change summaries and invoicing documentation, and shall make the records available for inspection upon GTrans request.
4. The Contractor shall make available to GTrans, upon request, any other reports or statistics the Contractor should have available such as average tire mileage by ‘type’ of tire, mileage history, history of tires’ bus and wheel position, tires removed from service by type, etc.
5. All Contractor reporting shall be performed electronically.
3.6 INVOICING AND COMPENSATION
GTrans shall provide the Contractor with a list of each vehicle and the actual mileage for each month. This report shall be done at the end of each month and sent to the Contractor by the 15th of the following month to be used by Contractor in calculating the monthly billing. The Contractor shall submit monthly invoices based on an hourly rates detailing the number of Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
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hours worked by each employee, tire usage and materials. GTrans shall pay the invoice in a timely manner except in instances where discrepancies are discovered by GTrans.
The Contractor shall submit monthly invoices showing for each tire type the activity during the previous calendar month as follows:
1. The recorded miles traveled by GTrans vehicles on the Contractor’s tires provided under this contract, times the base mileage rate in effect for the preceding calendar month, shall equal the usage charge.
2. The tire service rate for each calendar month equals the annual service costs divided by twelve.
3.7 CONTRACT EXPIRATION/RUN-OUT OPTION
Upon the expiration of this Contract, GTrans reserves the right to exercise the following options if a new Contract is awarded to a Contractor other than the incumbent Contractor: (1) purchase all remaining mounted and unmounted tires, or (2) exercise the run-out period.
GTrans may terminate this contract at any time by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least (30) days before the effective date of such termination. Upon receipt of said notice, the Contractor shall immediately take action not to incur any further obligations, costs or expenses, except as may be reasonable necessary to terminate its activities on the effective date of said termination.
A. Option 1 – Tire Buyout
GTrans shall acquire ownership and title to each such used tire as is upon full payment, and Contractor makes no warranties as to the condition or fitness for continued use of such tires. Any payment for tires and tubes required to be purchased by GTrans under this or any other provision of this Contract shall be made within thirty days after date of invoice covering the purchase thereof.
GTrans shall pay any unused mileage remaining on such tires (tires supplied by Contractor pursuant to the Contract) at the rate then in effect for those tires. The remaining mileage shall be calculated using the following formula: % of tread rubber remaining X average mileage X applicable billing rate per mile.
B. Option 2 – Run-out
In the event that a Contract is awarded to a Contractor other than the incumbent Contractor, GTrans may exercise the “run-out” option. All terms, conditions and provisions of said Contract, as previously amended and extended, shall remain in full force and effect during said run-out period, except that Contractor shall be relieved of any requirements to furnish GTrans with new tires service or equipment during said run-out period.
It is anticipated that this run-out period could last as long as thirty-six (36) months. GTrans reserves the right to further extend this Contract by mutually agreed and signed contract extension letter and continue to use all tires furnished by Contractor under this Contract, until the expiration date Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
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of the run-out period. GTrans shall continuously use such tires insofar as practicable in its regular service until such tires are rendered permanently unfit for service during said run-out period.
Upon the expiration of said run-out period, GTrans shall pay any unused mileage remaining on such tires (tires supplied by Contractor pursuant to the Contract) at the rate then in effect for those tires. The remaining mileage shall be calculated using the following formula: % of tread rubber remaining X average mileage X applicable billing rate per mile. The rate or rates per mile in effect during such run-out period shall be the rate or rates in effect for the six-month period immediately preceding the commencement date of such run-out period.
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SECTION 4
REQUIRED DOCUMENTS
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BID SUBMISSION CHECKLIST
This checklist shall be completed and returned with the Bid. Failure to return this checklist may be cause for considering the Bid non-responsive. Furthermore, failure to return all Exhibits listed below completed and signed may be cause for considering the Bid non-responsive.
DESCRIPTION REQUIRED FORMS
REFERENCE LETTER
BIDDER’S
INITIAL
1. Transmittal Letter A
2. Business Questionnaire B
3. Non-Collusion Affidavit of Prime Bidder C
4. Equal Employment Opportunity Certification D
5. Drug-Free Workplace Certification E
6. Designation of Subcontractors F
7. References G
8. Proof of Non-Debarment or Suspension (SAM.gov) H
9. Standard Warranty Terms I
10. Tire Specification Sheets J
11. Bid Form Attachment A
12. Certification and Restrictions on Lobbying Attachment B
13. Government-Wide Debarment and Suspension Attachment B
14. Buy America Certification Attachment B
Company Name:
Name of Bidder initialing
document (PRINT NAME):
Email address of Company
Contact:
Signature
Title:
Date:
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FORM A
TRANSMITTAL LETTER
CITY OF GARDENA
GTRANS
13999 S. WESTERN AVE.
GARDENA, CA 90249
SUBJECT: INVITATION FOR BID (IFB) NO. 2024-01
In response to the subject Invitation for Bid (IFB) and in accordance with the accompanying Instructions to Bidders, the Bidder hereby commits to the City of Gardena to perform the work in accordance with the provisions in the Bid Contract Documents and any addenda thereto and at the prices stated in the Bid Form, which will be included and made a part of any subsequent Contract.
The Bidder agrees that the Bid constitutes a firm offer that cannot be withdrawn for one hundred twenty (120) calendar days from the Bid opening or until the Contract for the work is fully executed between the City and a third party, whichever is earlier.
If awarded a contract, the Bidder agrees to execute the Agreement and deliver it to the City of Gardena within seven (7) calendar days after receiving a Letter of Award together with the necessary certificates of insurance and any applicable performance or payment bonds. The Contractor shall proceed with the work upon receipt of a Notice to Proceed.
The Bidder certifies that it has:
1. Examined and is fully familiar with all the provisions of the IFB Documents and any addenda thereto:
2. Satisfied itself as to the requirements of the Contract, the nature and location of the work, the general and local conditions to be encountered in performance of the work, and all other matters that can in any way affect the Work and/or the cost thereof.
3. Examined the requirements in Scope of Work and that the entities performing the work can fulfill the specified requirements; and
4. Carefully reviewed the accuracy of all statements and figures shown in the Bid and attachment hereto.
Therefore, the undersigned hereby agrees that the City of Gardena will not be responsible for any errors or omissions in the Bid.
The Bidder further certifies that:
1. The only persons, firms, corporations, joint ventures/partnerships, and/or other parties interested in the Bid as principals are those listed as such in the Bid Forms and that,
2. The Bid has been prepared without collusion with any other person, firm, corporation, joint venture/partnership, and/or other party.
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The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Bid Documents:
Addenda No(s)
________________ Dated _____________ ________________ Dated ______________ ________________ Dated _____________ ________________ Dated ______________ Failure to acknowledge receipt of all addenda may cause the Bid to be considered non - responsive to the solicitation. Acknowledged receipt of each addendum shall be clearly established and included with the Bid /offer.
Bidder’s Name ____________________________________________ Business Address __________________________________________ __________________________________________
Contact Person ____________________________________________ Phone ___________________________________________________ Fax ______________________________________________________ Email Address _____________________________________________
____________________________________ _______________________________________ Signature of Authorized Official Signature of Authorized Official
____________________________________ _______________________________________ Typed or Printed Name Typed or Printed Name
____________________________________ _______________________________________ Title Title
____________________________________ _______________________________________ Date Date
(Joint ventures/partnerships are to provide a signed copy of their agreement with their Bid.) For Bids requiring licenses the following information is required:
Contractor’s License No. ____________________________________
Expiration Date: __________________________
License Classification: ____________________________
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FORM B
BUSINESS QUESTIONNAIRE
1. Name of Proposed Contractor ("Business”, herein): __________________________________________________
___________________________________________________________________________________________
Doing Business As: ___________________________________________________________________________ Other business name, if applicable)
EIN#______________________________
2. Business Mailing Address: _____________________________________________________________________ Street Address
_____________________________________________________________________ City State Zip Code
3. Business Telephone Number: ( ) _____________________ Fax Number: ( ) ________________________
E-mail address: _______________________________________________________
4. Business Type: Individual Corporation Partnership Joint Venture
5. Number of Years in Business: __________________________________________________________________
6. Annual Gross Revenue: (M represents Millions)
$1M or less $1M-$5M $5M-$10M $10M-$16M $16M or Over
7. Number of Employees:
Less than 50 50-100* 101-750 751-1,000 1,001 or over
8. Is Business Owned by Minority Ethnicity? Yes No
9. Ethnic Group: African American Hispanic American Native American Asian Pacific American Subcontinent Asian American Caucasian Other (Please Specify) _____________________________________
10. Female Owned Business? Male Owned Business?
11. Type of Work Performed: Construction Wholesale/Distributor Manufacturing Professional Service General/Technical Service Retail
12. Please provide a brief description of your materials and/or services:
13. Is the Business a subsidiary of another entity? Yes No
14. Has the Business, or any officer or partner thereof, failed to complete a contract? Yes No
15. Is any litigation pending against the Business? Yes No
16. Has the Business ever been declared "not responsible"? Yes No
17. Has the Business been debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded or otherwise disqualified from bidding, proposing or contracting? Yes No
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18. Has the Business been a defaulter, as principal, surety or otherwise? Yes No
19. Has the government or other public entity requested or required enforcement of any of its rights under a surety agreement on the basis of a default or in lieu of declaring the Business in default? Yes No
20. Is the Business in arrears upon a contract or debt? Yes No
21. Are there any proceedings pending relating to the Business' responsibility, debarment, suspension, voluntary exclusion or qualification to receive a public contract? Yes No
22. Have liquidated damages or penalty provisions been assessed against the Business for failure to complete the work on time or for any other reason? Yes No
23. If a "yes" response is given under questions 15 through 22, please provide a detailed explanation including dates, references to contract information, contacts, etc. (attach additional pages as necessary). GTrans reserves the right to inquire further with respect thereto.
24. Name of principal financial institution for financial responsibility reference.
Name of Bank:
Address:
City and State:
Officer familiar with bidders account:
Federal Taxpayer I.D. number:
27. Please check all classifications that apply to your business:
DBE WBE MBE SBE SBRA LSAF
28. How were you notified of this solicitation? (Check all that apply—your response to this will help improve our outreach efforts.)
Newspaper GTrans Website Direct Mail
E-mail GTrans Outreach Telephone
Networking Event Other (Identify) ________________________
I, individually and on behalf of the business named above, do by my signature below certify that the information provided in this questionnaire is true and correct. I understand that if the information provided herein contains any false statements or any misrepresentations: 1) GTrans will have the grounds to terminate any or all contracts which GTrans has or may have with the business; 2) GTrans may disqualify the business named above from consideration for contracts and may remove the business from GTrans ’s bidders list; or/and 3) GTrans may have grounds for initiating legal action under federal, state or local law.
Note: This questionnaire is also a certification form; the information requested will be used to determine small business status as per 13 CFR Part 121. Additionally, this information will allow GTrans to report the amount of subcontracting activity with all businesses that offer the commodities and services used by GTrans.
Printed Name: Title
Signature of Owner: Date:
(Owner, CEO, President, Majority Stockholder or Designated Representative)
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FORM C
NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
State of ________________________________ County of ______________________________, being first duly sworn, deposes and says that:
1) He/she is __________________________________________ of __________________________, (Owner,partner,officer,representative,or agent)
the bidder that has submitted the attached bid.
2) He/she is fully informed respecting the preparation and contents of the attached Bid and all pertinent circumstances respecting such Bid;
3) Such Bid is genuine and is not a collusive or sham Bid; 4) Neither the said bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract or has in any manner, directly or indirectly, sought by agreement or c ollusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Gardena (OWNER) or any person interested in the proposed Contract; and
5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. _______________________________________ _____________________________________ Signature of Authorized Official Title of Authorized Official Subscribed and sworn to (or affirmed) before me on this _______________day of ____________, 20___, by_______________________________________________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
(Seal)
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FORM D
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
The successful bidder hereby certifies compliance with all applicable equal employment opportunity laws and regulations, as applicable:
1. In implementing the project, the successful bidder may not discriminate against any employee or applicant for employment because of race, color, creed, sex, disability, age or national origin.
The recipient agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, creed, sex, disability, age, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
2. The successful bidder shall be responsible for requiring that all subcontractors of the project comply with this provision, except subcontracts for standard commercial supplies of new materials.
____________________________
Date
______________________________________________
Company
By: ______________________________________________
Signature of Authorized Official
______________________________________________
Print Name of Authorized Official
______________________________________________
Title of Authorized Official
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FORM E
DRUG-FREE WORKPLACE CERTIFICATION
I, _____________________________________________________, hereby certify on behalf of (name of authorized official)
_________________________________________ that:
(name of company)
The Contractor named above, and all Sub -Contractors working on this Contract, will comply with Government Code Section 8355 in matters relating to providing a drug-free workplace. The Contractor and all Sub-Contractors will, therefore:
1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance are prohibited, and that specified actions will be taken against employees for violation of these prohibitions, as required by Government Code Section 8355(a).
2. Establish a Drug-Free Awareness Program, as required by Government Code Section 8355(b), to inform employees about all of the following:
a. The dangers of drug abuse in the workplace.
b. The firm’s policy of maintaining a drug-free workplace. c. Any available counseling, rehabilitation and employee assistance programs, and; d. Penalties that may be imposed upon employees for drug abuse violations, including that no employee who tests positive for use of a controlled substance shall be permitted to work on this Contract.
3. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed Contract:
a. Will receive a copy of the firm’s drug-free policy statement, and; b. Will agree to abide by the terms of the firm’s statement as a condition of employment on the Contract.
CERTIFICATION:
I, _______________________________________, hereby certify that the above named company, which I am duly authorized to represent, will comply with the Drug -Free Workplace requirements of this Contract. I understand that this certification is made under penalty of perjury, under the laws of the State of California.
Executed this ________ day of _____________________, 20___ By ____________________________________________
(Signature of Authorized Official)
______________________________________________
(Title of Authorized Official)
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FORM F
DESIGNATION OF SUBCONTRACTORS
To comply with the requirements of the California subletting and Subcontracting Fair Practices Act the Bidder shall submit with the Bid the names and business addresses of each subcontractor who will perform work under the contract in excess of ½ of 1 percent of the amount of the total Bid and shall list the portion of the work to be performed by each subcontractor.
Attach additional copies of this form if more space is needed.
Name and Address License
Number
DBE
(Included in CUCP List)
(Yes / No)
Description of
Work/Services
Estimated
Dollar
Amount
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FORM G
REFERENCES
All references shall be reachable and willing to furnish information by telephone conversation or email. Please ensure contact information is accurate and up-to-date.
1. Project:
Contact Person:
Company Name:
Telephone Number:
E-mail Address:
2. Project:
Contact Person:
Company Name:
Telephone Number:
E-mail Address:
3. Project:
Contact Person:
Company Name:
Telephone Number:
E-mail Address:
4. Project:
Contact Person:
Company Name:
Telephone Number:
E-mail Address:
____________________________________________________
Signature of Authorized Person
____________________________________________________
Name, Title
____________________________________________________
Company Name
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FORM H
PROOF OF NON-DEBARMENT OR SUSPENSION
(*THIS IS A SAMPLE ONLY)
WWW. SAM.GOV
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FORM I
STANDARD WARRANTY TERMS
Bidder shall use this space to include standard warranty terms or insert bidder’s own form labeled “Form I – Standard Warranty Terms”.
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FORM J
(NO FORM PROVIDED)
TIRE SPECIFICATION SHEETS
Bidders shall submit specification sheets for all tires to be provided in this contract. Failure to provide complete tire specification sheet(s) may render the bid non-responsive.
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IFB No. 2024-01 BUS TIRE LEASE ATTACHMENT B FEDERAL CLAUSES & CERTIFICATIONS City of Gardena Transportation Department Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 1 of 22 ACCESS TO RECORDS AND REPORTS 1. Record Retention. The Contractor will retain, and will require its subcontractors of all tiers to retain, complete and readily accessible records related in whole or in part to the contract, including, but not limited to, data, documents, reports, statistics, leases, subcontracts, arrangements, other third party Contracts of any type, and supporting materials related to those records. (a) A bid guarantee from each bidder equivalent to five percent of the bid price. The "bid guarantee" must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. 2. Retention Period. The Contractor agrees to comply with the record retention requirements in accordance with 2 C.F.R. § 200.334. The Contractor shall maintain all books, records, accounts and reports required under this Contract for a period of at not less than three (3) years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case records shall be maintained until the disposition of all such litigation, appeals, claims or exceptions related thereto. 3. Access to Records. The Contractor agrees to provide sufficient access to FTA and its contractors to inspect and audit records and information related to performance of this contract in accordance with 2 CFR § 200.337. 4. Access to the Sites of Performance. The Contractor agrees to permit FTA and its contractors access to the sites of performance under this contract in accordance with 2 CFR § 200.337. AMERICANS WITH DISABILITIES ACT(ADA) The contractor agrees to comply with all applicable requirements of section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, which prohibits discrimination on the basis of handicaps, with the Americans with Disabilities Act of 1990 (ADA), as amended, 42 U.S.C. §§ 12101 et seq., which requires that accessible facilities and services be made available to persons with disabilities, including any subsequent amendments to that Act, and with the Architectural Barriers act of 1968, as amended, 42 U.S.C. §§ 4151 et seq., which requires that buildings and public accommodations be accessible to persons with disabilities, including any subsequent amendments to that Act. In addition, the contractor agrees to comply with any and all applicable requirements issued by the FTA, DOT, DOJ, U.S. GSA, U.S. EEOC, U.S. FCC, any subsequent amendments thereto and any other nondiscrimination statute(s) that may apply to the Project. BUY AMERICA REQUIREMENTS The contractor agrees to comply with 49 U.S.C. 5323(j) and 49 C.F.R. part 661 and 2 CFR § 200.322 Domestic preferences for procurements, which provide that Federal funds may not be obligated unless all steel, iron, and manufactured products used in FTA funded projects are produced in the United States, unless a waiver has been granted by FTA or the product is subject to a general waiver. General waivers are listed in 49 C.F.R. § 661.7. Construction materials used in the Project are subject to the domestic preference requirement of the Build America, Buy America Act, Pub. L. 117-58, div. G, tit. IX, §§ 70911 – 70927 (2021), as implemented by the U.S. Office of Management and Budget, the U.S. Department of Transportation, and FTA. The Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 2 of 22 Recipient acknowledges that this agreement is neither a waiver of § 70914(a) nor a finding under § 70914(b). Separate requirements for rolling stock are set out at 49 U.S.C. 5323(j)(2)(C), 49 U.S.C. § 5323(u) and 49 C.F.R. § 661.11. Domestic preferences for procurements The bidder or offeror must submit to the Agency the appropriate Buy America certification. Bids or offers that are not accompanied by a completed Buy America certification will be rejected as nonresponsive. For more information please see the FTA’s Buy America webpage at: https://www.transit.dot.gov/buyamerica CARGO PREFERENCE REQUIREMENTS The contractor agrees: a. to use privately owned United States-Flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, material, or commodities pursuant to the underlying contract to the extent such vessels are available at fair and reasonable rates for United States-Flag commercial vessels; b. to furnish within 20 working days following the date of loading for shipments originating within the United States or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, "on-board" commercial ocean bill-of-lading in English for each shipment of cargo described in the preceding paragraph to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590 and to the FTA Recipient (through the contractor in the case of a subcontractor's bill-of-lading.); and c. to include these requirements in all subcontracts issued pursuant to this contract when the subcontract may involve the transport of equipment, material, or commodities by ocean vessel. CHANGES TO FEDERAL REQUIREMENTS Federal requirements that apply to the Recipient or the Award, the accompanying Underlying Agreement, and any Amendments thereto may change due to changes in federal law, regulation, other requirements, or guidance, or changes in the Recipient’s Underlying Agreement including any information incorporated by reference and made part of that Underlying Agreement; and Applicable changes to those federal requirements will apply to each Third Party Agreement and parties thereto at any tier. CIVIL RIGHTS LAWS AND REGULATIONS The following Federal Civil Rights laws and regulations apply to all contracts. The Contractor and any subcontractor agree to comply with all the requirements prohibiting discrimination on the basis of race, color, or national origin of the Title VI of the Civil Rights Action of 1964, as amended 52 U.S.C 2000d, and U.S. DOT regulation “Nondiscrimination in Federally-Assisted Programs of the Department of Transportation – Effectuation of the Title VI of the Civil rights Act, “49 C.F. R. Part 21 and any implementing requirement FTA may issue.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 3 of 22 1 Federal Equal Employment Opportunity (EEO) Requirements.These include, but are not limited to: a) Nondiscrimination in Federal Public Transportation Programs. 49 U.S.C. § 5332, covering projects, programs, and activities financed under 49 U.S.C. Chapter 53, prohibits discrimination on the basis of race, color, religion, national origin, sex (including sexual orientation and gender identity), disability, or age, and prohibits discrimination in employment or business opportunity. b) Prohibition against Employment Discrimination. Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e, and Executive Order No. 11246, “Equal Employment Opportunity,” September 24, 1965, as amended, prohibit discrimination in employment on the basis of race, color, religion, sex, or national origin. 2 Nondiscrimination on the Basis of Sex. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. § 1681 et seq. and implementing Federal regulations, “Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance,” 49 C.F.R. part 25 prohibit discrimination on the basis of sex. 3 Nondiscrimination on the Basis of Age. The “Age Discrimination Act of 1975,” as amended, 42 U.S.C. § 6101 et seq., and Department of Health and Human Services implementing regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, prohibit discrimination by participants in federally assisted programs against individuals on the basis of age. The Age Discrimination in Employment Act (ADEA), 29 U.S.C. § 621 et seq., and Equal Employment Opportunity Commission (EEOC) implementing regulations, “Age Discrimination in Employment Act,” 29 C.F.R. part 1625, also prohibit employment discrimination against individuals age 40 and over on the basis of age. 4 Federal Protections for Individuals with Disabilities. The Americans with Disabilities Act of 1990, as amended (ADA), 42 U.S.C. § 12101 et seq., prohibits discrimination against qualified individuals with disabilities in programs, activities, and services, and imposes specific requirements on public and private entities. Third party contractors must comply with their responsibilities under Titles I, II, III, IV, and V of the ADA in employment, public services, public accommodations, telecommunications, and other provisions, many of which are subject to regulations issued by other Federal agencies. Civil Rights and Equal Opportunity The Agency is an Equal Opportunity Employer. As such, the Agency agrees to comply with all applicable Federal civil rights laws and implementing regulations. Apart from inconsistent requirements imposed by Federal laws or regulations, the Agency agrees to comply with the requirements of 49 U.S.C. § 5323(h) (3) by not using any Federal assistance awarded by FTA to support procurements using exclusionary or discriminatory specifications. Under this Contract, the Contractor shall at all times comply with the following requirements and shall include these requirements in each subcontract entered into as part thereof. 1. Nondiscrimination. In accordance with Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, sex, disability, or age. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.
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2. Race, Color, Religion, National Origin, Sex. In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e et seq., and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. chapter 60, and Executive Order No. 11246, "Equal Employment Opportunity in Federal Employment," September 24, 1965, 42 U.S.C. § 2000e note, as amended by any later Executive Order that amends or supersedes it, referenced in 42 U.S.C. § 2000e note. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, national origin, or sex (including sexual orientation and gender identity). Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. 3. Age. In accordance with the Age Discrimination in Employment Act, 29 U.S.C. §§ 621-634, U.S. Equal Employment Opportunity Commission (U.S. EEOC) regulations, “Age Discrimination in Employment Act,” 29 C.F.R. part 1625, the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101 et seq., U.S. Health and Human Services regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any Implementing requirements FTA may issue. 4. Disabilities. In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq., the Architectural Barriers Act of 1968, as amended, 42 U.S.C. § 4151 et seq., and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against individuals on the basis of disability. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. 5. Promoting Free Speech and Religious Liberty. The Contractor shall ensure that Federal funding is expended in full accordance with the U.S. Constitution, Federal Law, and statutory and public policy requirements: including, but not limited to, those protecting free speech, religious liberty, public welfare, the environment, and prohibiting discrimination. CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT The Contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251-1387). Violations must be reported to FTA and the Regional Office of the Environmental Protection Agency. The following applies for contracts of amounts in excess of $150,000: Clean Air Act (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 5 of 22 (2) The contractor agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to assure notification to the Agency, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (3) The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FTA. Federal Water Pollution Control Act (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. (2) The contractor agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to assure notification to the Agency, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (3) The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FTA.” Recycled Products (4) All contracts for items designated by the EPA, when the purchaser or contractor procures $10,000 or more of one of these items during the current or previous fiscal year using Federal funds. The contractor agrees to comply with all the requirements of Section 6002 of the Resource Conservatioon and Recovery Act (RCRA), as amended (42 U.S.C. 6962), including but not limited to the regulatory provisions of 40 CFR Part 247, and Executive Order 12873, as they apply to the procurement of the items designated in Subpart B of 40 CFR Part 247. DEBARMENT AND SUSPENSION The Contractor shall comply and facilitate compliance with U.S. DOT regulations, "Nonprocurement Suspension and Debarment," 2 C.F.R. part 1200, which adopts and supplements the U.S. Office of Management and Budget (U.S. OMB) "Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement)," 2 C.F.R. part 180. These provisions apply to each contract at any tier of $25,000 or more, and to each contract at any tier for a federally required audit (irrespective of the contract amount), and to each contract at any tier that must be approved by an FTA official irrespective of the contract amount. As such, the Contractor shall verify that its principals, affiliates, and subcontractors are eligible to participate in this federally funded contract and are not presently declared by any Federal department or agency to be: a) Debarred from participation in any federally assisted Award; b) Suspended from participation in any federally assisted Award; c) Proposed for debarment from participation in any federally assisted Award; d) Declared ineligible to participate in any federally assisted Award; e) Voluntarily excluded from participation in any federally assisted Award; or Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 6 of 22 f) Disqualified from participation in any federally assisted Award. By signing and submitting its bid or proposal, the bidder or proposer certifies as follows: The certification in this clause is a material representation of fact relied upon by the AGENCY. If it is later determined by the AGENCY that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to the AGENCY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 2 C.F.R. part 180, subpart C, as supplemented by 2 C.F.R. part 1200, while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. DISADVANTAGED BUSINESS ENTERPRISE (DBE) (Does not apply to projects fully funded by the Tribal Transportation Program (TTP).) It is the policy of the Agency and the United States Department of Transportation ("DOT") that Disadvantaged Business Enterprises ("DBE’s"), as defined herein and in the Federal regulations published at 49 C.F.R. part 26, shall have an equal opportunity to participate in DOT-assisted contracts. The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 C.F.R. part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the Agency deems appropriate, which may include, but is not limited to: (1) Withholding monthly progress payments; (2) Assessing sanctions; (3) Liquidated damages; and/or (4) Disqualifying the contractor from future bidding as non-responsible. 49 C.F.R. § 26.13(b). Prime contractors are required to pay subcontractors for satisfactory performance of their contracts no later than 30 days from receipt of each payment the Agency makes to the prime contractor. 49 C.F.R. § 26.29(a). Finally, for contracts with defined DBE contract goals, the contractor shall utilize the specific DBEs listed unless the contractor obtains the Agency’s written consent; and that, unless the Agency’s consent is provided, the contractor shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE. 49 C.F.R. § 26.53(f) (1). ENERGY CONSERVATION The contractor agrees to comply with mandatory standards and policies relating to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C.§ 6201).
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 7 of 22 EQUAL EMPLOYMENT OPPORTUNITY During the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 8 of 22 (8) The contractor will include the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States. FLY AMERICA a) Definitions. As used in this clause— 1) “International air transportation” means transportation by air between a place in the United States and a place outside the United States or between two places both of which are outside the United States. 2) “United States” means the 50 States, the District of Columbia, and outlying areas. 3) “U.S.-flag air carrier” means an air carrier holding a certificate under 49 U.S.C. Chapter 411. b) When Federal funds are used to fund travel, Section 5 of the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. 40118) (Fly America Act) requires contractors, Agencys, and others use U.S.-flag air carriers for U.S. Government-financed international air transportation of personnel (and their personal effects) or property, to the extent that service by those carriers is available. It requires the Comptroller General of the United States, in the absence of satisfactory proof of the necessity for foreign-flag air transportation, to disallow expenditures from funds, appropriated or otherwise established for the account of the United States, for international air transportation secured aboard a foreign-flag air carrier if a U.S.-flag air carrier is available to provide such services. c) If available, the Contractor, in performing work under this contract, shall use U.S.-flag carriers for international air transportation of personnel (and their personal effects) or property. d) In the event that the Contractor selects a carrier other than a U.S.-flag air carrier for international air transportation, the Contractor shall include a statement on vouchers involving such transportation essentially as follows: Statement of Unavailability of U.S.-Flag Air Carriers International air transportation of persons (and their personal effects) or property by U.S.-flag air carrier was not available or it was necessary to use foreign- flag air carrier service for the following reasons. See FAR § 47.403. [State reasons]: e) Contractor shall include the substance of this clause, including this paragraph (e), in each subcontract or purchase under this contract that may involve international air transportation. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS The provisions within include, in part, certain Standard Terms and Conditions required under the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR § 200), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, detailed in 2 CFR § 200 or as amended by 2 CFR § 1201, or the most recent version of FTA Circular 4220.1 are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 9 of 22 mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Contract. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any request which would cause a violation of the FTA terms and conditions. NO GOVERNMENT OBLIGATION TO THIRD PARTIES The Recipient and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities to the Recipient, Contractor or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Contract. The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. NOTICE TO FTA AND U.S. DOT INSPECTOR GENERAL OF INFORMATION RELATED TO FRAUD, WASTE, ABUSE, OR OTHER LEGAL MATTERS If a current or prospective legal matter that may affect the Federal Government emerges, the Recipient must promptly notify the FTA Chief Counsel and FTA Regional Counsel for the Region in which the Recipient is located. The Recipient must include a similar notification requirement in its Third Party Agreements and must require each Third Party Participant to include an equivalent provision in its subagreements at every tier, for any agreement that is a “covered transaction” according to 2 C.F.R. §§ 180.220 and 1200.220. (1) The types of legal matters that require notification include, but are not limited to, a major dispute, breach, default, litigation, or naming the Federal Government as a party to litigation or a legal disagreement in any forum for any reason. (2) Matters that may affect the Federal Government include, but are not limited to, the Federal Government’s interests in the Award, the accompanying Underlying Agreement, and any Amendments thereto, or the Federal Government’s administration or enforcement of federal laws, regulations, and requirements. (3) The Recipient must promptly notify the U.S. DOT Inspector General in addition to the FTA Chief Counsel or Regional Counsel for the Region in which the Recipient is located, if the Recipient has knowledge of potential fraud, waste, or abuse occurring on a Project receiving assistance from FTA. The notification provision applies if a person has or may have submitted a false claim under the False Claims Act, 31 U.S.C. § 3729 et seq., or has or may have committed a criminal or civil violation of law pertaining to such matters as fraud, conflict of interest, bribery, gratuity, or similar misconduct. This responsibility occurs whether the Project is subject to this Agreement or another agreement between the Recipient and FTA, or an agreement involving a principal, officer, employee, agent, or Third Party Participant of the Recipient. It also applies to subcontractors at any tier. Knowledge, as used in this paragraph, includes, but is not limited to, knowledge of a criminal or civil investigation by a Federal, state, or local law enforcement or other investigative agency, a criminal indictment or civil complaint, or probable cause that could support a criminal indictment, or any other credible information in the possession of the Recipient.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 10 of 22 PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate. The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. chapter 53, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5323(l) on the Contractor, to the extent the Federal Government deems appropriate. The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. a. Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: 1. Procure or obtain; 2. Extend or renew a contract to procure or obtain;or 3. Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). i. For the purpose of public saftey, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company(or any subsidiary or affiliate of such entities). ii. Telecommunications or video surveillance services provided by such entities or using such equipment.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 11 of 22 iii. Telecommunications or video surveillance equipment or services procuced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. b. In implementing the prohibition under Public Law 115-232, section 889, subsection (f), paragraph (1), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained. c. See Public Law 115-232,section 889 for additional in formation. d. See also § 200.471. PROMPT PAYMENT (Does not apply to projects fully funded by the Tribal Transportation Program (TTP).) The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor’s receipt of payment for that work. In addition, the contractor is required to return any retainage payments to those subcontractors within 30 days after the subcontractor's work related to this contract is satisfactorily completed. The contractor must promptly notify the Agency, whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of the Agency. RESTRICTIONS ON LOBBYING Conditions on use of funds. (a) No appropriated funds may be expended by the recipient of a Federal contract, grant, loan, or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal actions: the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) Each person who requests or receives from an agency a Federal contract, grant, loan, or cooperative agreement shall file with that agency a certification, that the person has not made, and will not make, any payment prohibited by paragraph (a) of this section.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 12 of 22 (c) Each person who requests or receives from an agency a Federal contract, grant, loan, or a cooperative agreement shall file with that agency a disclosure form if such person has made or has agreed to make any payment using nonappropriated funds (to include profits from any covered Federal action), which would be prohibited under paragraph (a) of this section if paid for with appropriated funds. (d) Each person who requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan shall file with that agency a statement, whether that person has made or has agreed to make any payment to influence or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with that loan insurance or guarantee. (e) Each person who requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan shall file with that agency a disclosure form if that person has made or has agreed to make any payment to influence or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with that loan insurance or guarantee. Certification and disclosure. (a) Each person shall file a certification, and a disclosure form, if required, with each submission that initiates agency consideration of such person for: (1) Award of a Federal contract, grant, or cooperative agreement exceeding $100,000; or (2) An award of a Federal loan or a commitment providing for the United States to insure or guarantee a loan exceeding $150,000. (b) Each person shall file a certification, and a disclosure form, if required, upon receipt by such person of: (1) A Federal contract, grant, or cooperative agreement exceeding $100,000; or (2) A Federal loan or a commitment providing for the United States to insure or guarantee a loan exceeding $150,000, Unless such person previously filed a certification, and a disclosure form, if required, under paragraph (a) of this section. (c) Each person shall file a disclosure form at the end of each calendar quarter in which there occurs any event that requires disclosure or that materially affects the accuracy of the information contained in any disclosure form previously filed by such person under paragraphs (a) or (b) of this section. An event that materially affects the accuracy of the information reported includes: (1) A cumulative increase of $25,000 or more in the amount paid or expected to be paid for influencing or attempting to influence a covered Federal action; or (2) A change in the person(s) or individual(s) influencing or attempting to influence a covered Federal action; or, (3) A change in the officer(s), employee(s), or Member(s) contacted to influence or attempt to influence a covered Federal action.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 13 of 22 (d) Any person who requests or receives from a person referred to in paragraphs (a) or (b) of this section: (1) A subcontract exceeding $100,000 at any tier under a Federal contract; (2) A subgrant, contract, or subcontract exceeding $100,000 at any tier under a Federal grant; (3) A contract or subcontract exceeding $100,000 at any tier under a Federal loan exceeding $150,000; or, (4) A contract or subcontract exceeding $100,000 at any tier under a Federal cooperative agreement, Shall file a certification, and a disclosure form, if required, to the next tier above. (e) All disclosure forms, but not certifications, shall be forwarded from tier to tier until received by the person referred to in paragraphs (a) or (b) of this section. That person shall forward all disclosure forms to the agency. (f) Any certification or disclosure form filed under paragraph (e) of this section shall be treated as a material representation of fact upon which all receiving tiers shall rely. All liability arising from an erroneous representation shall be borne solely by the tier filing that representation and shall not be shared by any tier to which the erroneous representation is forwarded. Submitting an erroneous certification or disclosure constitutes a failure to file the required certification or disclosure, respectively. If a person fails to file a required certification or disclosure, the United States may pursue all available remedies, including those authorized by section 1352, title 31, U.S. Code. (g) For awards and commitments in process prior to December 23, 1989, but not made before that date, certifications shall be required at award or commitment, covering activities occurring between December 23, 1989, and the date of award or commitment. However, for awards and commitments in process prior to the December 23, 1989 effective date of these provisions, but not made before December 23, 1989, disclosure forms shall not be required at time of award or commitment but shall be filed within 30 days. (h) No reporting is required for an activity paid for with appropriated funds if that activity is allowable under either subpart B or C. SAFE OPERATION OF MOTOR VEHICLES Seat Belt Use The Contractor is encouraged to adopt and promote on-the-job seat belt use policies and programs for its employees and other personnel that operate company-owned vehicles, company rented vehicles, or personally operated vehicles. The terms “company-owned” and “company-leased” refer to vehicles owned or leased either by the Contractor or Agency. Distracted Driving The Contractor agrees to adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers, including policies to ban text messaging while using an electronic device supplied by an employer, and driving a vehicle the driver owns or rents, a vehicle Contactor owns, leases, or rents, or a privately-owned vehicle when on official business in connection with the work performed under this Contract.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 14 of 22 SIMPLIFIED ACQUISITION THRESHOLD Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. § 1908, or otherwise set by law, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (Note that the simplified acquisition threshold determines the procurement procedures that must be employed pursuant to 2 C.F.R. §§ 200.317–200.327. The simplified acquisition threshold does not exempt a procurement from other eligibility or processes requirements that may apply. For example, Buy America’s eligibility and process requirements apply to any procurement in excess of $150,000. 49 U.S.C. § 5323(j)(13). SOLID WASTES (RECOVERED MATERIALS) A Recipient that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. SPECIAL NOTIFICATION REQUIREMENTS FOR STATES Applies to States a. To the extent required under federal law, the State, as the Recipient, agrees to provide the following information about federal assistance awarded for its State Program, Project, or related activities: (1) The Identification of FTA as the federal agency providing the federal assistance for a State Program or Project; (2) The Catalog of Federal Domestic Assistance Number of the program from which the federal assistance for a State Program or Project is authorized; and (3) The amount of federal assistance FTA has provided for a State Program or Project. b. Documents - The State agrees to provide the information required under this provision in the following documents: (1) applications for federal assistance, (2) requests for proposals or solicitations, (3) forms, (4) notifications, (5) press releases, (6) other publications.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 15 of 22 TERMINATION Termination for Convenience (General Provision) The Agency may terminate this contract, in whole or in part, at any time by written notice to the Contractor when it is in the Agency’s best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to Agency to be paid the Contractor. If the Contractor has any property in its possession belonging to Agency, the Contractor will account for the same, and dispose of it in the manner Agency directs. Termination for Default [Breach or Cause] (General Provision) If the Contractor does not deliver supplies in accordance with the contract delivery schedule, or if the contract is for services, the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to comply with any other provisions of the contract, the Agency may terminate this contract for default. Termination shall be effected by serving a Notice of Termination on the Contractor setting forth the manner in which the Contractor is in default. The Contractor will be paid only the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract. If it is later determined by the Agency that the Contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the Agency, after setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the termination as a Termination for Convenience. Opportunity to Cure (General Provision) The Agency, in its sole discretion may, in the case of a termination for breach or default, allow the Contractor [an appropriately short period of time] in which to cure the defect. In such case, the Notice of Termination will state the time period in which cure is permitted and other appropriate conditions If Contractor fails to remedy to Agency's satisfaction the breach or default of any of the terms, covenants, or conditions of this Contract within [10 days] after receipt by Contractor of written notice from Agency setting forth the nature of said breach or default, Agency shall have the right to terminate the contract without any further obligation to Contractor. Any such termination for default shall not in any way operate to preclude Agency from also pursuing all available remedies against Contractor and its sureties for said breach or default. Waiver of Remedies for any Breach In the event that Agency elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this contract, such waiver by Agency shall not limit Agency’s remedies for any succeeding breach of that or of any other covenant, term, or condition of this contract. Termination for Convenience (Professional or Transit Service Contracts) The Agency, by written notice, may terminate this contract, in whole or in part, when it is in the Agency’s interest. If this contract is terminated, the Agency shall be liable only for payment under the payment provisions of this contract for services rendered before the effective date of termination. Termination for Default (Supplies and Service) If the Contractor fails to deliver supplies or to perform the services within the time specified in this contract or any extension, or if the Contractor fails to comply with any other provisions of this contract, Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 16 of 22 the Agency may terminate this contract for default. The Agency shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of the default. The Contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner or performance set forth in this contract. If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the Agency. Termination for Default (Transportation Services) If the Contractor fails to pick up the commodities or to perform the services, including delivery services, within the time specified in this contract or any extension, or if the Contractor fails to comply with any other provisions of this contract, the Agency may terminate this contract for default. The Agency shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of default. The Contractor will only be paid the contract price for services performed in accordance with the manner of performance set forth in this contract. If this contract is terminated while the Contractor has possession of Agency goods, the Contractor shall, upon direction of the Agency, protect and preserve the goods until surrendered to the Agency or its agent. The Contractor and Agency shall agree on payment for the preservation and protection of goods. Failure to agree on an amount will be resolved under the Dispute clause. If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the Agency. Termination for Default (Construction) If the Contractor refuses or fails to prosecute the work or any separable part, with the diligence that will ensure its completion within the time specified in this contract or any extension or fails to complete the work within this time, or if the Contractor fails to comply with any other provision of this contract, Agency may terminate this contract for default. The Agency shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of the default. In this event, the Agency may take over the work and compete it by contract or otherwise, and may take possession of and use any materials, appliances, and plant on the work site necessary for completing the work. The Contractor and its sureties shall be liable for any damage to the Agency resulting from the Contractor's refusal or failure to complete the work within specified time, whether or not the Contractor's right to proceed with the work is terminated. This liability includes any increased costs incurred by the Agency in completing the work. The Contractor's right to proceed shall not be terminated nor shall the Contractor be charged with damages under this clause if: 1. The delay in completing the work arises from unforeseeable causes beyond the control and without the fault or negligence of the Contractor. Examples of such causes include: acts of God, acts of Agency, acts of another contractor in the performance of a contract with Agency, epidemics, quarantine restrictions, strikes, freight embargoes; and 2. The Contractor, within [10] days from the beginning of any delay, notifies Agency in writing of the causes of delay. If, in the judgment of Agency, the delay is excusable, the time for completing the work shall be extended. The judgment of Agency shall be final and conclusive for the parties, but subject to appeal under the Disputes clause(s) of this contract. 3. If, after termination of the Contractor's right to proceed, it is determined that the Contractor was not in default, or that the delay was excusable, the rights and obligations of the parties will be the same as if the termination had been issued for the convenience of Agency.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 17 of 22 Termination for Convenience or Default (Architect and Engineering) The Agency may terminate this contract in whole or in part, for the Agency’s convenience or because of the failure of the Contractor to fulfill the contract obligations. The Agency shall terminate by delivering to the Contractor a Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall (1) immediately discontinue all services affected (unless the notice directs otherwise), and (2) deliver to the Agency ‘s Contracting Officer all data, drawings, specifications, reports, estimates, summaries, and other information and materials accumulated in performing this contract, whether completed or in process. Agency has a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, all such data, drawings, specifications, reports, estimates, summaries, and other information and materials. If the termination is for the convenience of the Agency, the Agency’s Contracting Officer shall make an equitable adjustment in the contract price but shall allow no anticipated profit on unperformed services. If the termination is for failure of the Contractor to fulfill the contract obligations, the Agency may complete the work by contact or otherwise and the Contractor shall be liable for any additional cost incurred by the Agency. If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of Agency Termination for Convenience or Default (Cost-Type Contracts) The Agency may terminate this contract, or any portion of it, by serving a Notice of Termination on the Contractor. The notice shall state whether the termination is for convenience of Agency or for the default of the Contractor. If the termination is for default, the notice shall state the manner in which the Contractor has failed to perform the requirements of the contract. The Contractor shall account for any property in its possession paid for from funds received from the Agency, or property supplied to the Contractor by the Agency. If the termination is for default, the Agency may fix the fee, if the contract provides for a fee, to be paid the Contractor in proportion to the value, if any, of work performed up to the time of termination. The Contractor shall promptly submit its termination claim to the Agency and the parties shall negotiate the termination settlement to be paid the Contractor. If the termination is for the convenience of Agency, the Contractor shall be paid its contract close-out costs, and a fee, if the contract provided for payment of a fee, in proportion to the work performed up to the time of termination. If, after serving a Notice of Termination for Default, the Agency determines that the Contractor has an excusable reason for not performing, the Agency, after setting up a new work schedule, may allow the Contractor to continue work, or treat the termination as a Termination for Convenience. VIOLATION AND BREACH OF CONTRACT Disputes: Disputes arising in the performance of this Contract that are not resolved by agreement of the parties shall be decided in writing by the authorized representative of the agency. This decision shall be final and conclusive unless within [10] days from the date of receipt of its copy, the Contractor mails or otherwise furnishes a written appeal to the agencies authorized representative. In connection with any such appeal, the Contractor shall be afforded an opportunity to be heard and to offer evidence in support of its Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 18 of 22 position. The decision of the agencies authorized representative shall be binding upon the Contractor and the Contractor shall abide be the decision. Performance during Dispute: Unless otherwise directed by the agencies authorized representative, contractor shall continue performance under this contract while matters in dispute are being resolved. Claims for Damages: Should either party to the contract suffer injury or damage to person or property because of any act or omission of the party or of any of his employees, agents or others for whose acts he is legally liable, a claim for damages therefore shall be made in writing to such other party within a reasonable time after the first observance of such injury or damage. Remedies: Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the agencies authorized representative and contractor arising out of or relating to this agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court of competent jurisdiction within the State in which the Agency is located. Rights and Remedies: Duties and obligations imposed by the contract documents and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by the Agency or contractor shall constitute a waiver of any right or duty afforded any of them under the contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing. OTHER RECOMMENDED CONTRACT REQUIREMENTS CONFORMANCE WITH ITS NATIONAL ARCHITECTURE Intelligent Transportation Systems (ITS) projects shall conform to the National ITS Architecture and standards pursuant to 23 CFR § 940. Conformance with the National ITS Architecture is interpreted to mean the use of the National ITS Architecture to develop a regional ITS architecture in support of integration and the subsequent adherence of all ITS projects to that regional ITS architecture. Development of the regional ITS architecture should be consistent with the transportation planning process for Statewide and Metropolitan Transportation Planning (49 CFR Part 613 and 621). FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTIONS (1) The contractor certifies that it: (a) Does not have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and (b) Was not convicted of the felony criminal violation under any Federal law within the preceding 24 months. If the contractor cannot so certify, the Recipient will refer the matter to FTA and not enter into any Third Party Agreement with the Third Party Participant without FTA’s written approval.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 19 of 22 (2) Flow-Down. The Recipient agrees to require the contractor to flow this requirement down to participants at all lower tiers, without regard to the value of any subagreement. SEVERABILITY The Contractor agrees that if any provision of this agreement or any amendment thereto is determined to be invalid, then the remaining provisions thereof that conform to federal laws, regulations, requirements, and guidance will continue in effect. TRAFFICKING IN PERSONS The contractor agrees that it and its employees that participate in the Recipient’s Award, may not: (a) Engage in severe forms of trafficking in persons during the period of time that the Recipient’s Award is in effect; (b) Procure a commercial sex act during the period of time that the Recipient’s Award is in effect; or (c) Use forced labor in the performance of the Recipient’s Award or subagreements thereunder.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 20 of 22 Federal Certifications CERTIFICATION AND RESTRICTIONS ON LOBBYING I,_____________________________________________________________________________hereby certify (Name and title of official) On behalf of ___________________________________________________________________________that: (Name of Bidder/Company Name) • No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. • If any funds other than federal appropriated funds have been paid or will be paid to any person influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form – LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. • The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including sub-contracts, sub-grants and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Name of Bidder/Company Name: Type or print name: Signature of authorized representative: Date / / Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 21 of 22
GOVERNMENT-WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) Recipients, contractors, and subcontractors that enter into covered transactions are required to verify that the entity (as well as its principals and affiliates) with which they propose to contract or subcontract is not excluded or disqualified. This is done by: (a) checking the SAM exclusions; (b) collecting a certification from that person (found below); or (c) adding a clause or condition to the contract or subcontract. Instructions for Certification: Signing below indicates the prospective lower tier participant is providing the signed certification. (1) It will comply and facilitate compliance with U.S. DOT regulations, “Nonprocurement Suspension and Debarment,” 2 CFR part 1200, which adopts and supplements the U.S. Office of Management and Budget (U.S. OMB) “Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” 2 CFR part 180, (2) To the best of its knowledge and belief, that its Principals and Subrecipients at the first tier: a. Are eligible to participate in covered transactions of any Federal department or agency and are not presently: 1. Debarred, 2. Suspended, 3. Proposed for debarment, 4. Declared ineligible, 5. Voluntarily excluded, or 6. Disqualified b. Its management has not within a three-year period preceding its latest application or proposal been convicted of or had a civil judgment rendered against any of them for: 1. Commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction, or contract under a public transaction, 2. Violation of any Federal or State antitrust statute, or, 3. Commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making any false statement, or receiving stolen property, c. It is not presently indicted for, or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in the preceding subsection 2.b of this Certification, d. It has not had one or more public transactions (Federal, State, or local) terminated for cause or default within a three-year period preceding this Certification, e. If, at a later time, it receives any information that contradicts the statements of subsections 2.a – 2.d above, it will promptly provide that information to FTA, f. It will treat each lower tier contract or lower tier subcontract under its Project as a covered lower tier contract for purposes of 2 CFR part 1200 and 2 CFR part 180 if it: 1. Equals or exceeds $25,000, 2. Is for audit services, or, 3. Requires the consent of a Federal official, and g. It will require that each covered lower tier contractor and subcontractor: 1. Comply and facilitate compliance with the Federal requirements of 2 CFR parts 180 and 1200, and 2. Assure that each lower tier participant in its Project is not presently declared by any Federal department or agency to be: a. Debarred from participation in its federally funded Project, b. Suspended from participation in its federally funded Project, c. Proposed for debarment from participation in its federally funded Project, d. Declared ineligible to participate in its federally funded Project, e. Voluntarily excluded from participation in its federally funded Project, or f. Disqualified from participation in its federally funded Project, and (3) It will provide a written explanation as indicated on a page attached in FTA’s TrAMS platform or the Signature Page if it or any of its principals, including any of its first tier Subrecipients or its Third-Party Participants at a lower tier, is unable to certify compliance with the preceding statements in this Certification Group., Certification Contractor: Signature of Authorized Official: Date / / Name and Title of Contractor's Authorized Official:
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01 Bus Tire Lease Page 22 of 22
BUY AMERICA CERTIFICATION STEEL OR MANUFACTURED PRODUCTS If steel, iron, or manufactured products (as defined in 49 CFR 661.3 and 661.5) are being procured, the appropriate certificate as set forth below shall be completed and submitted by each bidder or offeror in accordance with the requirement contained in 49 CFR 661.13(b). Certificate of Compliance with Buy America Requirements The bidder or offeror hereby certifies that it will comply with the requirements of 49 U.S.C. 5323(j)(1), and the applicable regulations in 49 CFR part 661. Company: Name Title: Signature: Date: Certificate of Non-Compliance with Buy America Steel or Manufactured Products Requirements The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 U.S.C. 5323(j), but it may qualify for an exception to the requirement pursuant to 49 U.S.C. 5323(j)(2), as amended, and the applicable regulations in 49 C.F.R. 661.7. Company: Name Title: Signature: Date:
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
CITY OF GARDENA
INVITATION FOR BID
IFB NO. 2024-01
Bus Tire Lease
IFB DUE: August 30, 2024 3 PM
GOODYEAR INFORMATION
THE GOODYEAR TIRE & RUBBER COMPANY
200 Innovation Way D710
Akron, OH 44316-0001
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
TABLE OF CONTENTS
• COMPANY OVERVIEW
• GOODYEAR PROFILES
• WORK PLAN
THE GOODYEAR TIRE & RUBBER COMPANY
200 Innovation Way D710
Akron, OH 44316-0001
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
The Goodyear Tire & Rubber Company , an Ohio corporation founded in 1898, is one of the world’s leading tire companies with operations in most regions of the world. With one of the most recognizable brand names in the world, Goodyear develops, manufactures, and distribut es tires for most applications.
An Innovation Center located in Akron, OH and tire test tracks in San Angelo, TX, enable Goodyear to maintain its leadership position in product improvements and innovations.
Goodyear has been leasing tires for most of our 126 years of history, which currently includes almost 80 different transit system locations in North America (four of the largest ten transit bus fleets).
Over a hundred years of leasing tires to the bus industry attests to Goodyear's experience and expertise in providing tire leasing and maintenance services.
Information regarding our executive leadership can be found at:
https://corporate.goodyear.com/en-US/about/leadership.html
Financial reporting including annual reports can be accessed at:
https://corporate.goodyear.com/en-US/investors/financial-reports.html
The location of our world headquarters and corporate offices is at:
200 Innovation Way
Akron, OH 44316-0001
THE GOODYEAR TIRE & RUBBER COMPANY
200 Innovation Way D710
Akron, OH 44316-0001
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
GOODYEAR MILEAGE SALES, LEASE & SERVICE
CORPORATE MANAGEMENT/STAFF
PROFILE
MICHELE ROOT
General Manager, Commercial Leasing. Michele joined Goodyear in 2011 and has been working with the Commercial team since 2016. Throughout her career, she has held various positions in Procurement, Forecasting, Project Management, and IT. Michele holds a Bachelor’s degree in purchasing and procurement management from Miami University in Oxford, Ohio.
WALTER (WALT) WELKER
Manager Business Operations, Contract Acquisition & Compliance; Walt has been with Goodyear since 1996. He has held various positions in tire development creating new commercial tire products for trucks and buses and working directly with customers involving technical issues, evaluating new products, and making recommendations to improve operations.
He currently holds eleven US Patents and one Goodyear trade secret. He has a Bachelor of Science in Mechanical Engineering and a Bachelor of Arts in Communications from Purdue University.
MICHELLE MAY
Lead, Contract & Vendor Management. Michelle has the main responsibility in managing supplier/vendor relationships for Mileage Leasing including, PO creation and maintenance, supplier payment and issue resolution. She also supports the contract and procurement function for existing and new customers. She has been with Goodyear since 2011 in a variety of roles.
She holds degrees in both Business Management and Accounting.
JOHN BRADY
Manager, Leasing Business Operations. John is responsible for leading the daily business operations of the recordkeeping and billing teams. He is also responsible for forecasting and driving process improvement across the business. John joined Goodyear in 2014 and has held various roles within IT, Supply Chain and Government Sales. John holds a Bachelor of Science in Management and Business Logistics from John Carroll University.
DANIEL (DAN) SHEEHAN
Customer Engineering Solutions; Dan has been with Goodyear since 2006. He has held various positions in tire engineering developing new tire products for consumer, commercial, and earthmover vehicles. He has been in customer engineering solutions supporting commercial tires for 3 years, working with OE and fleet customers on technical issues, evaluating new products, and making recommendations to improve operations. He currently holds three US Patents. He has a Bachelor of Science in Mechanical Engineering from Northwestern University.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
GOODYEAR MILEAGE SALES, LEASE & SERVICE
FIELD MANAGEMENT/STAFF
PROFILE
JAMES (TONY) STARLING
Manager Fleet Sales; R esponsible for leading the Mileage Field Sales team in identifying and growing the sales, lease, and service business. Tony has been with Goodyear since 1989. He has had several assignments, i n growing responsibility, for com mercial product sales, operations and ma nufacturing while at Goodyear. He has a Bachelor of Business Administration from Averitt University and is a veteran of the US Air Force.
EDWARD (ED) BOWMAN
Region Manager. Mr. Bowman attended Tidewater Community College and was under contract with the United States Navy (Aircraft Maintenance Supervisor) prior to joining Goodyear and shortly thereafter entered the USN Reserve Component (Chief Petty Officer / Command Senior Enlisted Advisor / Administration Technical Expert) – retiring in 2010 after 26 years of combined Military service. Ed has over 35 years of service in the Mileage Department and held positions as Tire Maintenance Technician, Foreman, Supervisor and Area Field Manager before assuming his current responsibilities overseeing Mileage Sales, Lease and Service activity in the Western half of the United States.
ROBERT (BOB) TETI
Region Operations Manager, Leasing; Mr. Teti started in the Mileage Leasing Department as a Tire Maintenance Technician over 35 years ago. He has advanced to various positions in the department throughout the East Region overseeing various public and private fleet operations.
Bob is currently overseeing Leasing operations for the West Region. Bob attended Broward College Business Management and Accounting.
GABRIEL (GABE) DURAN
Area Supervisor. Mr. Duran has been with Goodyear si nce 1986 in the Mileage Sales, Lease and Service Department and is a veteran of the U.S. Marine Corps. Gabe has held positions as Tire Mai ntenance T echnician, Foreman and Supervisor before assuming his current duties in 1995 overseeing Mileage Service activity in the western United States.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 - CITY OF GARDENA -
Tire Service Work Plan
(IFB NO. 2024-01)
OBJECTIVE
Goodyear intends to regularly communicate and consult with City of Gardena (GTrans) management to meet or exceed all tire service requirements in IFB NO. 2024-01. Goodyear will create a smooth transition from your current tire provider to Goodyear by providing a skillful team of professionals with over 150 plus years of combined Goodyear ‘tires related service’ experience. They’ll be utilized in instruction, management, demonstration, engineering, and indoctrination at applicable GTrans facility while regularly communicating and consulting with GTrans management during implementation to meet or exceed GTrans expectations during transition. Goodyear shall employ a technician(s) who will meet or exceed GTrans contract requirements.
STAFFING
Work force will consist of one (1) corporate contract administrator, one (1) corporate HR specialist, one (1) region manager, one (1) operation manager, one (1) area supervisor (PM), and one (1) part-time tire maintenance technician. All associates will be required to meet or exceed qualifications noted in this plan. Summary of authorized representative contact info, including assignments as follows:
Authorized Representative
Contact Numbers
Contact Address / Email
Assignment
Welker, Walter (Walt)
O: (330) 796-6792
F: (330) 796-5708
The Goodyear Tire & Rubber Co
200 Innovation Way, Akron, OH 44316
[email protected]
Contract Manager
Phillip, Diana (Diana)
O: (330) 796-7033
F: (330) 796-5708
The Goodyear Tire & Rubber Co
200 Innovation Way, Akron, OH 44316
[email protected]
HR / Employee
Relations Specialist
Bowman, Edward L.
(Ed)
C: (951) 258-5163
The Goodyear Tire & Rubber Co
200 Innovation Way, Akron, OH 44316
[email protected]
Region
Manager
Teti, Robert
(Bob)
C: (954) 818-4242 The Goodyear Tire & Rubber Co
200 Innovation Way, Akron, OH 44316
[email protected]
Region Ops Mgr
(Field Mgt)
Duran, Gabriel
(Gabe)
C: (626) 216-5237
F: (626) 279-6195
The Goodyear Tire & Rubber Co
13351 12th Street Chino, CA 91710
[email protected]
Area Supervisor
(Account Manager)
TBD
C: (000) 000-0000
TBD
Tire Service
QUALITY ASSURANCE / CONTROL PROCESS
Goodyear intends to regularly communicate and consult with City of Gardena (GTrans)management to meet or exceed all tire service requirements in IFB NO. 2024-01.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 Tire Service Work Plan
Continued Page 2 of 7:
MANAGEMENT
Monitoring the quality of service and assuring compliance will be the responsibility of the Goodyear’s Region Operations Manager and Area Supervisor. This will be accomplished using the following checklists and visits:
• An ‘Inflation Checklist’ will be maintained for GTrans bus maintenance facility. Tire Maintenance Technician will be required to identify which vehicles they air check by recording the date of inspection and their initials. Minimum standards on a number-of-vehicles-per-day basis will be established to assure one hundred percent (100%) of GTrans vehicles are checked as required. • ‘Tire Service Checklist’ will be required. During management visits at a minimum of once every sixty days, a checklist will be completed by Goodyear’s Area Supervisor’s and or Region Operations Manager. The Region Operations Manager visits will be “unannounced”. A copy of the completed Tire Service Checklists will be provided to the GTrans Equipment Supervisor. • The Area Supervisor will meet with UTA’S staff at least once a month for the first six months and once every sixty days thereafter to assist in educating each other on sources, references, and problems to improve overall efficiency. Goodyear’s Management team will meet with designated GTrans personnel, at GTrans designated facilities, twice a year to report contractual performance, issues, and solutions.
SUPERVISION
The Area Supervisor will work unilaterally with GTrans reviewing and monitoring service requirements and the tire service associate. Meeting GTrans service needs will include, but will not necessarily be limited to the following:
• Provide off-site tire support in the event the regularly scheduled tire technician is unavailable.
• Supervisory staff will be certified to install and perform tire maintenance services.
They will comply with occupational safety and health administration requirements. • Adjust service hours as required to meet the needs of GTrans. • Provide a minimum of three (3) contact phone numbers in the event emergency scheduled shift coverage is required.
• Enforce and monitor tire maintenance technician DL requirements. • Require and enforce Standard Work Rules for all service personnel assigned to this contract. Enforcement handled in a firm but fair manner to assure a satisfactory level of service to GTrans.
• Monitor service and repair of GTrans revenue owned tires until such tires are deemed unfit for service.
• On a monthly basis, check air gauges for proper calibration and note this information on “Tire Service Checklist”.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 Tire Service Work Plan
Continued Page 3 of 7:
• On a monthly basis, confirm each tire in the fleet is pressure-checked every thirty (30) days and report this information to the GTrans designated staff. • On a monthly basis, confirm GTrans has provided tire movement information for all tire changes, including brake jobs and road calls, performed by GTrans personnel in order to assure accurate and detailed monthly reports.
• Monitor buses requiring wheel alignment or related defects by reviewing Goodyear’s “Abnormal Tire Reports” (B76).
• Certify that all torque wrenches are calibrated annually. • Monitor proper spare stock tire storage and security of spare stock. • Monitor GTrans revenue used and waste tire manifest requirements. • Monitor bus wheel maintenance program.
TRAINING
A structured, on-the-job “continuum” training program will be required to assure GTrans is always provided an efficient comprehensive tire service program. Goodyear staff will review different key service elements from our “Mileage Tire and Retread Service Manual” in detail with our Tire Maintenance Technician, requiring the associate to demonstrate proficiency.
SAFETY
Compliance with GTrans (Sect 3 - FP.27 Drug and Alcohol Requirements) and FTA Alcohol and Drug Testing Guidelines established by 49 CFR Parts 655 and 49 CFR Parts 40 as applicable, including pre-employment, reasonable cause, post-accident, return to duty and random testing and all GTrans and/or OSHA safety requirements will be stressed throughout the term. A Safety and Health Inspection will be required at start-up and at least monthly by Goodyear field supervisory and/or management associates.
TIRE SERVICE REQUIREMENTS
(Sect 3 - Scope of Work)
Under Goodyear’s proposed work plan w/ quality control/assurance process, the following standards will meet or exceed GTrans expectations, and such standards will include:
• All tires provided will be factory molded and D.O.T. approved for 65 mile per hour city/suburban use and capable of 65MPH sustained operation. • Provide one (1) service person, eight (8) hours per month to perform the following services: mounting, dismounting, remounting (for proper wear rotation), balancing, flat repair, re-grooving, wheel inspection/polishing (using GTrans-owned Vehicle Inspection Systems (VIS) automated wheel-polishing machine), and inflating tires when found with low PSI during inspection.
• Maintain spare tire inventory of up to thirty (30) mounted, balanced tires to include drive, new steer and runout or flat repair tires. At minimum each bus must be inspected, and necessary services performed on tires on the first Friday of every month.
• Tires to be run on front wheels shall be new tires only and shall be removed when the tread depth reach 5/32” minimum at any point in the tread configuration. Tires to be run on other than front wheels shall be removed when depth reaches 3/32” Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 Tire Service Work Plan
Continued Page 4 of 7:
• minimum at any point in the tread configuration. Re-grooved tires must be used only on the rear axle of transit vehicles and shall comply with all Federal and State laws and regulations.
• Goodyear will inspect all GTrans tires, covered by this contract at least once during each month and advise the GTrans Maintenance Manager of needed tire changes. • Gtrans operates fifty-eight (58) transit buses in one facility. Forty-three (43) will be in service Monday through Friday and approximately twelve (12) buses on Saturday and Sunday. The service operates seven (7) days a week. Typically, the peak availability of spare equipment occurs during the servicing shift (early) morning on Saturdays. It is GTrans preference that Goodyear perform services during this time period. Service hours shall be from 9:00 am PST to 5:00 pm PST. Any modifications to the service schedule will ultimately be designated by mutual agreement between Goodyear and GTrans Transit Maintenance Manager. Goodyear Tire Maintenance Technician shall report to GTrans Transit Maintenance Manager or designee at the start of their shift to receive a list of work that will be itemized by prioritization. • In the event Goodyear experiences any interruption in the ability to provide scheduled service, Goodyear shall send a replacement within 24 hours if Goodyear is unable to come onsite and fulfill our duties. GTrans designated staff shall be notified at least two hours prior to the scheduled start of the shift. • Tire Maintenance Technician will always wear safety uniforms with high visibility and reflective safety stripping, including a logo that clearly identifies Goodyear. • If a tire-related safety issue occurs after hours that pertains to services previously completed by Tire Maintenance Technician, Goodyear shall return to GTrans’ facilities to inspect, perform work, or resolve all issues. Goodyear staff will make every effort to respond within two (2) hours of GTrans’ call. • Ensure that no bus is kept from next day revenue service due to the tire technician’s failure to perform required tire services.
• Supply and maintain numerically (with customer prefix) branded transit bus tire levels at GTrans bus maintenance facility with a minimum of one-half (½) spare transit bus tire, per vehicle, per tire size that meet all regulatory requirements to assure uninterrupted service.
• Torque all wheel lug nuts to manufactures specifications using the proper torque sequence every time a revenue tire and wheel assembly is changed. • Maintain and repair all revenue transit tires according to industry standards. • Deliver all new and/or retreaded lease tire as required. • Absorb all costs and/or fees related to the removal of the lease scrap tires and utilize GTrans TPID number for disposal.
• Maintain outward wheel appearance by placing position specific wheel surface (when available) to all outside wheel positions.
• Report all revenue vehicle tire or non-tire related mechanical defects to operating garage Lead Equipment Mechanic in writing, utilizing Goodyear’s “Abnormal Tire Wear Report” (B-76).
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
Service Work Plan
Continued Page 5 of 7:
• Make available to GTrans, legible and accurate documentation of tire work performed on a monthly and/or historically basis including, but not limited to, tire changes, inventory (consignment) of tires, vehicles air pressure checked and adjusted, tires removed from service by type, size, wheel position etc. • Make available to GTrans, upon request, technical services for the purpose of assisting and/or resolving any problems that may arise in connection with the use of any Goodyear tires called for under IFB NO. 2024-01. • Working area to be clean and free of any safety hazards during working hours and thoroughly cleaned and free of all tools, equipment and supplies prior to completing and ending scheduled tire service.
• Maintain proper records of removal and remediation of used and waste revenue bus tires as cited in California Code of Regulation, Title 14, Chapter 6.
TIRE FITMENT ACTION PLAN
It is understood that Goodyear shall maintain all revenue GTrans owned tires, including regrooving and repair of flat tires to keep them in proper operating conditions. Additionally, it’s understood that Goodyear will continuously use GTrans revenue owned tires insofar as practicable on its highest mileage runs until such tires are rendered permanently unfit for service.
BUS WHEEL MAINTENANCE PROGRAM
Under Goodyear’s bus wheel maintenance program, the following standards will meet or exceed GTrans expectations, and such standards will include:
• Tire Maintenance Technicians will sort wheels for reuse, reconditioning or disposal.
• Corrosion will be removed from wheels and hub, flange, and coin holes by use of a scrapper, wire brush, grinder, or buffing device.
• When mounting or dismounting tires with aluminum wheels, the Tire Maintenance Technician shall exercise care to prevent damage or scratching. When available, the Tire Maintenance Technician shall place a scrap of carpet or a pad under the wheel to prevent damage when mounting or dismounting tires.
• Aluminum wheels shall be dressed for rim flange wear in accordance with the Alcoa Wheel Service Manual. The Tire Maintenance Technician will notify GTrans Materials Manager when wheels are no longer suitable for service as determined by use of a rim gauge. All rims determined to be non-useable shall be returned to GTrans for final disposition.
TIRE SERVICE EQUIPMENT, TOOLS, AND SUPPLIES
(Narrative, Reliability/Availability/Maintainability)
Gtrans shall provide all necessary tooling and equipment to service this contract, such as but not limited to, tire changing equipment, balancing equipment, storage racks, automated wheel polisher. Goodyear will provide miscellaneous materials, including but not limited to valve stems, caps, cores, repair patches, groove cutter blades, and any tools needed for Tire Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
Service Work Plan
Continued Page 6 of 7:
airing, checking, and repairing of tires by GTrans employees. Goodyear shall also provide a re- groover at no additional charge for the life of the contract if the tires provided in the contract are re-grooveable. Goodyear will only regroove Goodyear tires. Goodyear’s equipment, hand tools and tire supply requirements shall address all elements to successfully comply with GTrans IFB NO. 2024-01 “Provision of Parts, Materials, Tools, Labor and Transportation”, Section 3, Scope of Work, 3.4 Tire Requirement, Paragraph E, including support and training for all equipment. They shall be derived from partnered industry manufacturers, suppliers and distributors, and support, the user's readiness objectives. Reliability requirements are addressed through R&D and long-term practical application; addressing reliability to assure GTRANS does not experience any disruption in bus service or cause adverse impacts on providing bus transportation. Availability requirements are addressed by pre-planning and partnered industry manufacturers, suppliers, and distributors, allowing for priority demand and supply; addressing availability to assure GTrans does not experience any disruption in bus service or cause adverse impacts on providing bus transportation. Maintainability requirements shall be addressed by Goodyear’s Tire Maintenance Technician, Area Supervisor, Region Operation Manager, Region Manager, and respective equipment manufacture and be fully responsible for the care, servicing, preventive, and corrective maintenance of the following minimum listed equipment to service IFB NO. 2024-01:
• Mounting/Dismounting Tools (TNT-100)
• Regrooving Machine (Mile-X Straight Groove)
• Impact Wrench and Sockets (CP 797-SP6, misc. socket)
• Bead Seating Tool (5-Gal Cheetah Bead Seater)
• Torque Wrench (Digital)
• Tire Management Software and Hardware (Tire Optix)
Collaboration (Problem Solving)
Goodyear intends to regularly communicate and consult with GTrans staff and provide its key personnel to be present on site to meet with GTrans staff at GTrans facility when necessary.
When an existence of a problem with staff, service, administrative, billing and tire supply is established, Goodyear will immediately initiate its problem escalation procedures (PEP), providing GTrans a maximum duration that a problem may remain unresolved at each level.
Tire Supply & Service: Director of Bus Maintenance or equivalent in GTrans facility or designee should notify Goodyear Area Supervisor (Gabe Duran) - KEY, of any tire supply or service issues. In many cases, these issues can be resolved immediately; however, if after three (3) calendar days, Goodyear Region Operations Manager (Bob Teti) should be notified, however, if after six (6) calendar days, Goodyear Region Manager - Leasing (Ed Bowman) should be notified if issue remains unresolved. If there is no resolution after ten (10) calendar days from initial notification, the Goodyear Fleet Sales Manager - Leasing Tire (Tony Starling) should be notified.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
Service Work Plan
Continued Page 7 of 7:
• Contract Administration: Director of Bus Maintenance or equivalent in GTrans facility or designee should notify Goodyear Region Manager - Leasing (Ed Bowman) of any contract administrative issues. If after seven (7) calendar days there is no resolution, Goodyear Fleet Sales Manager – Leasing (Tony Starling) should be notified. If there is no resolution after fourteen (14) calendar days from notification, the Goodyear Business Operations, Contract Acquisition & Compliance Contracts Manager – Leasing (Walt Welker) should be notified.
Circumstances where escalation will occur less than the normal time frame:
• If any Goodyear associate in escalation process does not acknowledge receipt of notification, Director of Bus Maintenance or equivalent in GTrans facility or
designee should escalate to next level.
End of Tire Service Work Plan
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
CITY OF GARDENA
INVITATION FOR BID
IFB NO. 2024-01
Bus Tire Lease
IFB DUE: August 30, 2024 3 PM
REQUIRED FORMS
THE GOODYEAR TIRE & RUBBER COMPANY
200 Innovation Way D710
Akron, OH 44316-0001
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 The Goodyear Tire & Rubber Company
200 Innovation Way
Akron, Ohio 44316-0001
MILEAGE SALES, LEASE & SERVICE D/710 PHONE: 1 -800 MILEAGE
DATE August 30, 2024
TO City of Gardena
GTrans
13999 S. Western Ave.
Gardena, CA 90249
SUBJECT IFB No. 2024-01
Bus Tire Lease
The Goodyear Tire & Rubber Company is pleased to offer our submission for tire leasing for a period of up to five years.
Please contact me with any questions regarding the submission at:
Walter L. Welker
Manager Business Operations; Contract Acquisition and Compliance The Goodyear Tire & Rubber Company
200 Innovation Way D/710
Akron, OH 44316-0001
Phone: 330-796-2862
Fax: 330-796-5641
Email: [email protected]
Our submission is subject to mutual agreement of any resulting contract and acceptance of Goodyear’s combination of primary and self-insurance program.
We appreciate your consideration and look forward to discussing our submission to this IFB.
Best Regards,
Walter L. Welker
Manager Business Operations
Contract Acquisition and Compliance
Mileage Sales, Lease and Service
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
Bus Tire Lease Page 28 of 40
BID SUBMISSION CHECKLIST
This checklist shall be completed and returned with the Bid. Failure to return this checklist may be cause for considering the Bid non-responsive. Furthermore, failure to return all Exhibits listed below completed and signed may be cause for considering the Bid non-responsive.
DESCRIPTION REQUIRED FORMS
REFERENCE LETTER
BIDDER’S
INITIAL
1. Transmittal Letter A
2. Business Questionnaire B
3. Non-Collusion Affidavit of Prime Bidder C
4. Equal Employment Opportunity Certification D
5. Drug-Free Workplace Certification E
6. Designation of Subcontractors F
7. References G
8. Proof of Non-Debarment or Suspension (SAM.gov) H
9. Standard Warranty Terms I
10. Tire Specification Sheets J
11. Bid Form Attachment A
12. Certification and Restrictions on Lobbying Attachment B
13. Government-Wide Debarment and Suspension Attachment B
14. Buy America Certification Attachment B
Company Name:
Name of Bidder initialing
document (PRINT NAME):
Email address of Company
Contact:
Signature
Title:
Date:
The Goodyear Tire & Rubber Company
Walter L. Welker
[email protected]
Manager Business Operations; Mileage Sales, Lease & Service August 30, 2024
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
Bus Tire Lease Page 29 of 40
FORM A
TRANSMITTAL LETTER
CITY OF GARDENA
GTRANS
13999 S. WESTERN AVE.
GARDENA, CA 90249
SUBJECT: INVITATION FOR BID (IFB) NO. 2024-01
In response to the subject Invitation for Bid (IFB) and in accordance with the accompanying Instructions to Bidders, the Bidder hereby commits to the City of Gardena to perform the work in accordance with the provisions in the Bid Contract Documents and any addenda thereto and at the prices stated in the Bid Form, which will be included and made a part of any subsequent Contract.
The Bidder agrees that the Bid constitutes a firm offer that cannot be withdrawn for one hundred twenty (120) calendar days from the Bid opening or until the Contract for the work is fully executed between the City and a third party, whichever is earlier.
If awarded a contract, the Bidder agrees to execute the Agreement and deliver it to the City of Gardena within seven (7) calendar days after receiving a Letter of Award together with the necessary certificates of insurance and any applicable performance or payment bonds. The Contractor shall proceed with the work upon receipt of a Notice to Proceed.
The Bidder certifies that it has:
1. Examined and is fully familiar with all the provisions of the IFB Documents and any addenda thereto:
2. Satisfied itself as to the requirements of the Contract, the nature and location of the work, the general and local conditions to be encountered in performance of the work, and all other matters that can in any way affect the Work and/or the cost thereof.
3. Examined the requirements in Scope of Work and that the entities performing the work can fulfill the specified requirements; and
4. Carefully reviewed the accuracy of all statements and figures shown in the Bid and attachment hereto.
Therefore, the undersigned hereby agrees that the City of Gardena will not be responsible for any errors or omissions in the Bid.
The Bidder further certifies that:
1. The only persons, firms, corporations, joint ventures/partnerships, and/or other parties interested in the Bid as principals are those listed as such in the Bid Forms and that,
2. The Bid has been prepared without collusion with any other person, firm, corporation, joint venture/partnership, and/or other party.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
Bus Tire Lease Page 30 of 40
The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Bid Documents:
Addenda No(s)
________________ Dated _____________ ________________ Dated ______________ ________________ Dated _____________ ________________ Dated ______________ Failure to acknowledge receipt of all addenda may cause the Bid to be considered non - responsive to the solicitation. Acknowledged receipt of each addendum shall be clearly established and included with the Bid /offer.
Bidder’s Name ____________________________________________ Business Address __________________________________________ __________________________________________
Contact Person ____________________________________________ Phone ___________________________________________________ Fax ______________________________________________________ Email Address _____________________________________________
____________________________________ _______________________________________ Signature of Authorized Official Signature of Authorized Official
____________________________________ _______________________________________ Typed or Printed Name Typed or Printed Name
____________________________________ _______________________________________ Title Title
____________________________________ _______________________________________ Date Date
(Joint ventures/partnerships are to provide a signed copy of their agreement with their Bid.) For Bids requiring licenses the following information is required:
Contractor’s License No. ____________________________________
Expiration Date: __________________________
License Classification: ____________________________
1 August 23, 2024
2 August 23, 2024
The Goodyear Tire & Rubber Company
200 Innovation Way D710
Akron, OH 44316-0001
Walter L. Welker
Manager Business Operations
Mileage Sales, Lease & Service
330-796-2862
330-796-5641
[email protected]
Walter L. Welker
Manager Business Operations
Mileage Sales, Lease & Service
August 30, 2024
Daniel T. Young
Secretary
August 30, 2024
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
Bus Tire Lease Page 31 of 40
FORM B
BUSINESS QUESTIONNAIRE
1. Name of Proposed Contractor ("Business”, herein): __________________________________________________ ___________________________________________________________________________________________ Doing Business As: ___________________________________________________________________________ Other business name, if applicable)
EIN#______________________________
2. Business Mailing Address: _____________________________________________________________________ Street Address
_____________________________________________________________________ City State Zip Code
3. Business Telephone Number: ( ) _____________________ Fax Number: ( ) ________________________ E-mail address: _______________________________________________________
4. Business Type: Individual Corporation Partnership Joint Venture
5. Number of Years in Business: __________________________________________________________________
6. Annual Gross Revenue: (M represents Millions)
$1M or less $1M-$5M $5M-$10M $10M-$16M $16M or Over
7. Number of Employees:
Less than 50 50-100* 101-750 751-1,000 1,001 or over
8. Is Business Owned by Minority Ethnicity? Yes No
9. Ethnic Group: African American Hispanic American Native American Asian Pacific American Subcontinent Asian American Caucasian Other (Please Specify) _____________________________________
10. Female Owned Business? Male Owned Business?
11. Type of Work Performed: Construction Wholesale/Distributor Manufacturing Professional Service General/Technical Service Retail
12. Please provide a brief description of your materials and/or services:
13. Is the Business a subsidiary of another entity? Yes No
14. Has the Business, or any officer or partner thereof, failed to complete a contract? Yes No
15. Is any litigation pending against the Business? Yes No
16. Has the Business ever been declared "not responsible"? Yes No
17. Has the Business been debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded or otherwise disqualified from bidding, proposing or contracting? Yes No The Goodyear Tire & Rubber Company
34-0253240
200 Innovation Way D710
Akron, OH 44316-0001
330 796-5641
330 796-2862
[email protected]
126 years (since August 29, 1898)
Tire manufacturing, distribution, sales, leasing and service *
*
*
* Reponse is with respect to public contracts in the United States.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
Bus Tire Lease Page 32 of 40
18. Has the Business been a defaulter, as principal, surety or otherwise? Yes No
19. Has the government or other public entity requested or required enforcement of any of its rights under a surety agreement on the basis of a default or in lieu of declaring the Business in default? Yes No
20. Is the Business in arrears upon a contract or debt? Yes No
21. Are there any proceedings pending relating to the Business' responsibility, debarment, suspension, voluntary exclusion or qualification to receive a public contract? Yes No
22. Have liquidated damages or penalty provisions been assessed against the Business for failure to complete the work on time or for any other reason? Yes No
23. If a "yes" response is given under questions 1 5 through 22, please provide a detailed explanation including dates, references to contract information, contacts, etc. (attach additional pages as necessary). GTrans reserves the right to inquire further with respect thereto.
24. Name of principal financial institution for financial responsibility reference.
Name of Bank:
Address:
City and State:
Officer familiar with bidders account:
Federal Taxpayer I.D. number:
27. Please check all classifications that apply to your business:
DBE WBE MBE SBE SBRA LSAF
28. How were you notified of this solicitation? (Check all that apply —your response to this will help improve our outreach efforts.)
Newspaper GTrans Website Direct Mail
E-mail GTrans Outreach Telephone
Networking Event Other (Identify) ________________________ I, individually and on behalf of the business named above, do by my signature below certify that the information provided in this questionnaire is true and correct. I understand that if the information provided herein contains any false statements or any misrepresentations: 1) GTrans will have the grounds to terminate any or all contracts which GTrans has or may have with the business; 2) GTrans may disqualify the business named above from consideration for contracts and may remove the business from GTrans ’s bidders list; or/and 3) GTrans may have grounds for initiating legal action under federal, state or local law.
Note: This questionnaire is also a certification form; the information requested will be used to determine small business status as per 13 CFR Part 121. Additionally, this information will allow GTrans to report the amount of subcontracting activity with all businesses that offer the commodities and services used by GTrans.
Printed Name: Title
Signature of Owner: Date:
(Owner, CEO, President, Majority Stockholder or Designated Representative) *
*
*
*
*
J.P. Morgan Securities, LLC
383 Madison Avenue
New York, NY 10179
Ric Huttenloher
34-0253240
PlanetBids
Walter L. Welker
Manager Business Operations
Mileage Sales, Lease & Service
August 30, 2024
* Reponse is with respect to public contracts in the United States.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
IFB No. 2024-01
Bus Tire Lease Page 33 of 40
FORM C
NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
State of ________________________________ County of ______________________________, being first duly sworn, deposes and says that:
1) He/she is __________________________________________ of __________________________, (Owner,partner,officer,representative,or agent)
the bidder that has submitted the attached bid.
2) He/she is fully informed respecting the preparation and contents of the attached Bid and all pertinent circumstances respecting such Bid;
3) Such Bid is genuine and is not a collusive or sham Bid; 4) Neither the said bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract or has in any manner, directly or indirectly, sought by agreement or c ollusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Gardena (OWNER) or any person interested in the proposed Contract; and
5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. _______________________________________ _____________________________________ Signature of Authorized Official Title of Authorized Official Subscribed and sworn to (or affirmed) before me on this _______________day of ____________, 20___, by_______________________________________________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
(Seal)
OHIO
SUMMIT
Manager Business Operations
Mileage Sales, Lease & Service
The Goodyear Tire & Rubber Company
Walter L. Welker
Manager Business Operations
Mileage Sales, Lease & Service
30th
August
24 Walter L. Welker
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
IFB No. 2024-01
Bus Tire Lease Page 34 of 40
FORM D
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
The successful bidder hereby certifies compliance with all applicable equal employment opportunity laws and regulations, as applicable:
1. In implementing the project, the successful bidder may not discriminate against any employee or applicant for employment because of race, color, creed, sex, disability, age or national origin.
The recipient agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, creed, sex, disability, age, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
2. The successful bidder shall be responsible for requiring that all subcontractors of the project comply with this provision, except subcontracts for standard commercial supplies of new materials.
____________________________
Date
______________________________________________
Company
By: ______________________________________________
Signature of Authorized Official
______________________________________________
Print Name of Authorized Official
______________________________________________
Title of Authorized Official
August 30, 2024
The Goodyear Tire & Rubber Company
Walter L. Welker
Manager Business Operations
Mileage Sales, Lease & Service
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
Bus Tire Lease Page 35 of 40
FORM E
DRUG-FREE WORKPLACE CERTIFICATION
I, _____________________________________________________, hereby certify on behalf of (name of authorized official)
_________________________________________ that:
(name of company)
The Contractor named above, and all Sub -Contractors working on this Contract, will comply with Government Code Section 8355 in matters relating to providing a drug-free workplace. The Contractor and all Sub-Contractors will, therefore:
1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance are prohibited, and that specified actions will be taken against employees for violation of these prohibitions, as required by Government Code Section 8355(a).
2. Establish a Drug-Free Awareness Program, as required by Government Code Section 8355(b), to inform employees about all of the following:
a. The dangers of drug abuse in the workplace.
b. The firm’s policy of maintaining a drug-free workplace. c. Any available counseling, rehabilitation and employee assistance programs, and; d. Penalties that may be imposed upon employees for drug abuse violations, including that no employee who tests positive for use of a controlled substance shall be permitted to work on this Contract.
3. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed Contract:
a. Will receive a copy of the firm’s drug-free policy statement, and; b. Will agree to abide by the terms of the firm’s statement as a condition of employment on the Contract.
CERTIFICATION:
I, _______________________________________, hereby certify that the above named company, which I am duly authorized to represent, will comply with the Drug -Free Workplace requirements of this Contract. I understand that this certification is made under penalty of perjury, under the laws of the State of California.
Executed this ________ day of _____________________, 20___ By ____________________________________________
(Signature of Authorized Official)
______________________________________________
(Title of Authorized Official)
Walter L. Welker
Manager Business Operations
Mileage Sales, Lease & Service
The Goodyear Tire & Rubber Company
Walter L. Welker
Manager Business Operations
Mileage Sales, Lease & Service
30th
August
24 Walter L. Welker
Manager Business Operations
Mileage Sales, Lease & Service
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
IFB No. 2024-01
Bus Tire Lease Page 36 of 40
FORM F
DESIGNATION OF SUBCONTRACTORS
To comply with the requirements of the California subletting and Subcontracting Fair Practices Act the Bidder shall submit with the Bid the names and business addresses of each subcontractor who will perform work under the contract in excess of ½ of 1 percent of the amount of the total Bid and shall list the portion of the work to be performed by each subcontractor.
Attach additional copies of this form if more space is needed.
Name and Address License
Number
DBE
(Included in CUCP List)
(Yes / No)
Description of
Work/Services
Estimated
Dollar
Amount
NONE
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
IFB No. 2024-01
Bus Tire Lease Page 37 of 40
FORM G
REFERENCES
All references shall be reachable and willing to furnish information by telephone conversation or email. Please ensure contact information is accurate and up-to-date.
1. Project:
Contact Person:
Company Name:
Telephone Number:
E-mail Address:
2. Project:
Contact Person:
Company Name:
Telephone Number:
E-mail Address:
3. Project:
Contact Person:
Company Name:
Telephone Number:
E-mail Address:
4. Project:
Contact Person:
Company Name:
Telephone Number:
E-mail Address:
____________________________________________________
Signature of Authorized Person
____________________________________________________
Name, Title
____________________________________________________
Company Name
Bus Tire Leasing and Maintenance Services
James jimenez; Senior Manager, Quality Assurance
Los Angeles County Metropolitan Transportation Authority 213-922-5870
[email protected]
Tire Lease Service and Support
Norman Tuitavuki; Chief Operating Officer
Monterey-Salinas Transit District
209-371-7838
[email protected]
Bus Tire Leasing Services for Norwalk Transit System
Janet Welde; Senior Management Analyst
City of Norwalk
562-929-5600
[email protected]
Bus Tire Lease
Dave Morse; Superintendent of Operations
Santa Barbara Metropolitian Transit District
805-962-3365
[email protected]
Walter L. Welker
Manager Business Operations
Mileage Sales, Lease & Service
The Goodyear Tire & Rubber Company
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 FORM H
PROOF OF NON-DEBARMENT OR SUSPENSION
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 FORM I
STANDARD WARRANTY TERMS
Though Goodyear publishes no printed warranty policy for leased mileage tires, under a Goodyear lease Goodyear
replaces (at no additional charge to Gardena) any tires found to be defective due to material defect or workmanship.
On the following pages, you may find the warranty for
purchased mileage tires.
THE GOODYEAR TIRE & RUBBER COMPANY
200 Innovation Way D710
Akron, OH 44316-0001
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 WHO IS ELIGIBLE FOR WARRANTY COVERAGE?
You are eligible for the benefits of this limited warranty if you meet all the following criteria:
• You are the owner or authorized agent of the owner of new Goodyear® Unisteel® Mileage medium radial truck/bus tires that were purchased and that have not been branded to indicate the tires are leased tires • Leased tires do not qualify for this warranty.
• Your tires bear Department of Transportation (DOT) prescribed tire identification numbers and are not branded “NA” (Not Adjustable). • Your Goodyear truck/bus tires have been used only on the vehicle on which they were originally installed according to the vehicle manufacturer’s or Goodyear’s recommendations.
• Your tires were purchased on or after February 1, 2013.
WHAT IS COVERED AND FOR HOW LONG?
1. FREE TIRE REPLACEMENT – Goodyear mileage truck/bus tires covered by this warranty that become unserviceable due to a covered warranty condition during the first 2/32” (inch) treadwear or 12 months from date of purchase, whichever comes first, will be replaced with a comparable new Goodyear tire without charge. You pay only for the mounting and balancing. (Without proof of purchase, date of manufacture will be used to determine eligibility.)
2. PRORATED TIRE REPLACEMENT – Tires worn beyond the first 2/32” (inch) treadwear that become unserviceable due to a covered warranty condition will be replaced on a prorated basis. You are responsible for mounting, balancing and any additional services you order at the time of adjustment, as well as any taxes and government-mandated charges.
HOW WILL THE PRORATED CHARGES BE CALCULATED?
The replacement price will be calculated by multiplying the current Goodyear advertised selling price, at the adjustment location, by the percentage of usable original tread that has been worn off at the time of adjustment. You pay for mounting, balancing, an amount equal to the full current Federal Excise Tax (FET – U.S. only) and any other applicable taxes for the comparable new Goodyear replacement tire as well as any government-mandated charges.
EXAMPLE:
If your disabled tire had an original 16/32” (inch) of usable tread depth and is worn to 8/32” (inch) of usable tread remaining, you have used 50% and therefore must pay 50% of the advertised selling price of a comparable tire, plus an amount equal to the full current Federal Excise Tax (U.S. only) applicable to the comparable new replacement tire at the time of adjustment. If the price of the comparable tire is $400.00, the cost to you would be $200.00 plus Federal Excise Tax (U.S. only), mounting, balancing, any other applicable taxes and government-mandated charges.
Amount of
Tread Used X
Value of
Comparable
Tire
=
Prorated Price
of New
Retread TireOriginal Tread
WHAT IS A COMPARABLE TIRE?
A “comparable” new Goodyear tire may be either the same line of tire or, in the event that the same tire is not available, a tire of the same basic construction with a different sidewall or tread configuration. If a higher priced tire is accepted as replacement, the difference in price will be at an additional charge to you.
Any replacement tire provided pursuant to this warranty will be covered by the Goodyear warranty in effect at the time of replacement.
WHAT IS NOT COVERED UNDER THIS LIMITED WARRANTY?
• Wear conditions or tire damage due to: Road hazards (including punctures, cuts, snags, impact breaks, etc.),wreck, collision, or fire, fast wear, irregular wear, heel and toe wear or other wear conditions.
• Wear conditions or tire damage due to: Improper inflation, overloading, high-speed spin-up, misapplication, misuse, negligence, racing, chain damage, or improper mounting or demounting or mechanical condition of the vehicle. • Chip/chunk conditions on tires intended for highway service. • Ride disturbance after the first 2/32” (inch) treadwear or due to damaged wheels or any vehicle condition. • Any tire intentionally altered after leaving a factory producing Goodyear tires to change its appearance (example: white inlay on a black tire). • Material added to a tire after leaving a factory producing Goodyear tires (examples: tire fillers, sealants or balancing substances). If the added material is the cause of the tire being removed from service, the tire will not be adjusted. • Any Goodyear Commercial Mileage Truck/Bus tire that have been branded • Leased tires do not qualify for this warranty. Tire must have been purchased. • Tires removed from service due to improper repairs.
• Loss of time, inconvenience, loss of use of vehicle, incidental or consequential damage.
Note: Some states or provinces do not allow the exclusion or limitation of incidental or consequential damages, so the above limitations or exclusions may not apply to you.
This limited warranty is applicable only in the U.S. and Canada.
GOODYEAR ® COMMERCIAL TIRE SYSTEMS
LIMITED WARRANTY
UNITED STATES & CANADA
PURCHASED GOODYEAR UNISTEEL® MILEAGE RADIAL
MEDIUM TRUCK/BUS TIRES
(Plus FET [U.S. only], other applicable taxes, government-mandated charges and mounting and balancing.)
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 HOW DO YOU KNOW WHEN YOUR TIRES WERE MANUFACTURED?
Tires with a DOT number ending with 1011 or greater were manufactured after 03/06/2011 (1011 refers to the 1st week of March 2011). These tires are covered under the provisions of this warranty coverage.
WHEN DOES THE WARRANTY END?
All non-branded Goodyear Unisteel® Mileage radial medium truck/bus tires with the word “Mileage” on the sidewall have delivered the full original tread life and the new tire coverage of this warranty ends when the treadwear indicators become visible or four (4) years from the date of original tire manufacture or new tire purchase date (whichever occurs first). Without proof of purchase, date of manufacture will be used to determine eligibility.
HOW DO YOU OBTAIN AN ADJUSTMENT?
A. You must present the tire to be adjusted to an authorized Goodyear Commercial Tire Retailer. Please consult your telephone directory or visit www.goodyeartrucktires.com for locations. Tires replaced on an adjustment basis become the property of The Goodyear Tire & Rubber Company or Goodyear Canada Inc.
B. You must pay for taxes or any additional services you order at the time of adjustment.
C. No claim will be recognized unless submitted on a Goodyear claim form (supplied by a Goodyear Commercial Tire Retailer) that is completely filled out and signed by you, the owner of the tire presented for adjustment, or your authorized agent.
WHAT ARE YOUR LEGAL RIGHTS?
DISCLAIMER: THIS WARRANTY IS IN LIEU OF, AND GOODYEAR HEREBY DISCLAIMS, ANY AND ALL OTHER WARRANTIES AND REPRESENTATIONS, EXPRESS OR
IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, AND NO OTHER WARRANTY OR REPRESENTATION OF ANY KIND IS MADE BY GOODYEAR OR SHALL BE IMPLIED BY LAW.
LIMITATION OF DAMAGES: IN NO EVENT AND UNDER NO CIRCUMSTANCE SHALL GOODYEAR BE LIABLE TO THE BUYER FOR CONSEQUENTIAL, LOST PROFIT, LOSS
OF BUSINESS, LOSS OF GOODWILL OR REPUTATION, PUNITIVE OR OTHER DAMAGE, COST (INCLUDING FOR REPLACEMENT TRANSPORTATION), EXPENSE OR LOSS OF ANY KIND. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU.
Note: No Representative or Dealer has authority to make any representation, promise or agreement on behalf of Goodyear except as stated herein.
Any tire, no matter how well constructed, may fail in service or otherwise become unserviceable due to conditions beyond the control of the manufacturer.
Under no circumstances is this warranty a representation that a tire failure cannot occur.
Serious injury, death or property damage may result from:
• TIRE FAILURE DUE TO UNDERINFLATION/OVERLOADING/MISAPPLICATION. Follow the vehicle owner’s manual or tire placard in the vehicle. • TIRE FAILURE DUE TO IMPACT DAMAGE/IMPROPER MAINTENANCE. Tires should be inspected regularly by a qualified technician for signs of damage, such as punctures or impacts.
• TIRE FAILURE DUE TO IMPROPER REPAIRS. See Rubber Manufacturers Association (RMA) established repair procedures at www.rma.org, and/or go to www.goodyeartrucktires.com for information on proper repair procedures. • EXPLOSION OF TIRE/RIM ASSEMBLY DUE TO IMPROPER MOUNTING. Only specially trained persons should mount tires. When mounting tires, use a safety cage and a clip-on extension air hose to inflate. • FAILURE TO MOUNT RADIAL TIRES ON APPROVED RIMS.
• FAILURE TO DEFLATE SINGLE OR DUAL ASSEMBLIES COMPLETELY BEFORE DEMOUNTING. • TIRE SPINNING. On slippery surfaces such as snow, mud, ice, etc., do not spin tires in excess of 35 mph (56 kph), as indicated on the speedometer. • EXCESSIVE WHEEL SPINNING. This can also result in tire disintegration or axle failure.
FOR SERVICE ASSISTANCE OR INFORMATION:
1. First contact the nearest Authorized Goodyear Commercial Tire Retailer.
2. If additional assistance is required:
• In the U.S., write to
Goodyear Customer Assistance Center
Department 728
200 Innovation Way
Akron, OH 44316
• In Canada, write to
Goodyear Customer Assistance Center
450 Kipling Avenue
Toronto, Ont. M8Z 5E1
GOODYEAR ® COMMERCIAL TIRE SYSTEMS
The Goodyear Tire & Rubber Company
200 Innovation Way
Akron, OH 44316
©2013 The Goodyear Tire & Rubber Company. All rights reserved.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 FORM J
TIRE INFORMATION
The following Goodyear tire s provided for this procurement are :
305/70R22.5 Metro Miler G652 RTB
GILLIG EBUS
315/80R22.5 Urban Max BSA EV
B315/80R22.5 Intercity Cruiser
Goodyear ships tires via rail or common carrier from the manufacturing plants to a Goodyear Distribution Center; inventory is maintained in a protected stock class for exclusive use by Goodyear's mileage lease customers.
Goodyear uniquely and individually brands tires prior to delivery. Goodyear assures delivery within 30 days after receipt of order by Goodyear's Order Desk (1- 800-MILEAGE).
Goodyear furnishes all valve hardware and repair materials, including use of high-temperature Dill 632 or equivalent metal valve caps and Dill 402AH or equivalent valve cores. Goodyear's Tire Technology tests and certifies all tire repair materials provid ed during the contract term.
Goodyear's "Tire Maintenance Manual" (a copy can be furnished upon request) details aspects of Goodyear's tire service program.
Though Goodyear publishes no printed warranty policy for mileage tires, under a Goodyear lease Goodyear replaces (at no additional charge to the Operator) any tires found to be defective due to material defect or workmanship.
THE GOODYEAR TIRE & RUBBER COMPANY
200 Innovation Way D710
Akron, OH 44316-0001
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 TRANSIT•AUTHORITY
TOUGHNESS FOR CITY TRANSIT APPLICATIONS
METRO MILER G652 RTB
™
Transit fleets encounter challenging conditions around every corner. Frequent starting, stopping and turning can cause wear and tear on tires, especially in the sidewall area. The Goodyear® Metro Miler G652 RTB features innovations to resist sidewall damage, enhance toughness and provide long tread life, making it an excellent choice for transit applications.
To learn more about the Metro Miler G652 RTB, contact a Goodyear Sales Associate at 1.800.MILEAGE (1.800.645.3243), or visit goodyeartrucktires.com.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 DEEP TREAD DEPTH helps enhance miles to removal
for long tire life
SIDEWALL PROTECTOR RIBS help resist sidewall scuffi n g
REINFORCED SHOULDERS AND STEEL SIDEWALLS
help deliver long casing life
SIDEWALL WEAR INDICATORS help reveal wear
due to excessive scuffi n g
MUL TI-COMPOUND, SCRUB-RESISTANT TREAD
helps extend tread life by resisting excessive
wear, chunking, cracking and chipping
STRAIGHT TREAD PATTERNS help promote even wear
METRO MILER G652 RTB
™
TOUGHNESS FOR CITY TRANSIT APPLICATIONS
©2017 The Goodyear Tire & Rubber Company. All rights reserved. 052376 – 09/17
To fi nd out more about Goodyear® transit tires that can go the distance, contact a Goodyear Sales Associate at 1.800.MILEAGE (1.800.645.3243), or visit goodyeartrucktires.com.
Tire Size Load
Range
Single
Load
Single
Infl ation Dual Load Dual
Infl ation Weight Rim
Width
Overall
Width
Overall
Diameter
Static
Radius RPM RPK
Tread
Depth
Min. Dual
Spacing Speed
Rating
Buffi ng
Radius
lbs kg psi kpa lbs kg psi kpa lbs kg in in mm in mm in mm 32nds in mm in B275/70R22.5 J 6,940 3,150 125 860 6,395 2,900 125 860 116.8 53.0 7.5 10.4 266.7 38.3 969.3 17.8 451 545 339 25 11.9 302.3 68 34 B305/70R22.5 L 7,830 3,550 130 900 7,390 3,350 130 900 129.7 58.8 9 12.1 307.6 40.0 1 ,01 5.7 18.6 472 522 324 25 13.5 342.9 68 34 B305/85R22.5 J 7,830 3,550 120 830 7,160 3,250 120 830 155.9 70.7 9 11.8 299.7 42.9 1 ,089.7 20.0 508 487 303 25 13.5 342.9 68 34 B315/80R22.5 L 9,090 4,125 130 900 8,270 3,750 130 900 155.9 70.7 9 12.5 318.5 42.8 1 ,087 19.9 505 485 301 21 13.8 350.5 75 34 WARNING: with respect to the use of all Goodyear bus mileage tires, any use other than as imprinted on the tires is unsafe. Improper use could render the tire unserviceable and could jeopardize the lives and safety of operators and passengers. Goodyear assumes no responsibility for any accident, injury or damage caused by special mileage tire failures due to misuse or the failure to follow proper maintenance and installation procedures.
NOTE: Federal Motor Carrier Safety Administration (FMCSA), Regulatory Guidance for the Federal Motor Carrier Safety Regulations, Part 393.75(d): “No bus shall be operated with regrooved, recapped or retreaded tires on the front wheels.” Other requirements apply, including federal and manufacturer standards.
The Metro Miler G652 RTB is available in popular sizes and load ranges.
TOTAL•SOLUTION
Trusted Products
Innovative products for
any fl eet application
Fleet Management Tools
Tire And Retread Tracking
And Fleet Dashboard
Reliable Services
Most Reliable Nationwide
Roadside Service In The Industry*
Nationwide Dealer Network
2,300+ Dealers In North America
Ready To Help Your Fleet
Find your total solution at goodyeartrucktires.com.
*Fleet research study, Nov. 2015, Lieberman Research Worldwide. 590-fleet sample. Goodyear Dealer network roadside service compared to Michelin, Bridgestone and Continental.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 The First Goodyear Product Engineered Specifically With
LOW ROLLING RESISTANCE FOR
EV TRANSIT AND METRO BUSES
TO HELP EXTEND RANGE
*
DESIGNATED FOR PRODUCTS THAT DELIVER
PREMIUM TIRE PERFORMANCE
ON ELECTRIC AND ICE VEHICLES
*The Urban Max BSAEV tire has a lower rolling resistance than comparable Goodyear metro/transit bus tires in size 315/80R22.5. Low rolling resistance is one factor that may help extend EV range. Actual range extension may vary and may be impacted by other conditions including weather, proper maintenance, driver behavior and road conditions.
AVAILABLE NOW
GOODYEAR’S BEST ALL-POSITION EV BUS TIRE
FOR RANGE,* TRACTION AND THE INCREASED
LOAD-CARRYING CAPACITY OF ELECTRIC BUSES
URBAN MAX BSA
™
EV
INTRODUCING THE ALL-NEW
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 Three-Peak Mountain
Snowflake (3PMSF)
**
Trusted Products
Full range of tires, technologies and
retreads with options for every fleet.
Premier Service Network
Reliable service network of 2,300+
dealer locations nationwide.
Complete Tire Management
Unparalleled programs and tools
to optimize tire assets and ROI.
goodyeartrucktires.com
*Low rolling resistance is one factor that may help extend EV range. Actual range extension may vary and may be impacted by other conditions including weather, proper maintenance, driver behavior and road conditions. **Meets Three-Peak Mountain Snowflake (3PMSF) Traction Requirements. ©2023 The Goodyear Tire & Rubber Company. All rights reserved. | 054839 – 06/23
URBAN MAX BSA
™
EV
NEW TREAD DESIGN WITH DEEP SIPING helps
maintain 3PMSF ** traction
ENHANCED 4-BELT PACKAGE delivers a high
10,200-lb. load-carrying capacity to help
accommodate the increased weight
of electric vehicle batteries
INNOVATIVE LOW–ROLLING RESISTANCE
COMPOUND helps enhance energy efficiency,
which aids to extend electric vehicle range *
MEETS GHG PHASE 2 COMPLIANCE for metro
buses and is available on GILLIG low-floor battery
electric buses
TIRE SIZE LOAD
RANGE
SINGLE
LOAD
SINGLE
INFLATION DUAL LOAD DUAL
INFLATION WEIGHT RIM
WIDTH
OVERALL
WIDTH
OVERALL
DIAMETER
STATIC
RADIUS RPM RPK
TREAD
DEPTH
MIN. DUAL
SPACING SPEED
RATINGLBS KG PSI KPA LBS KG PSI KPA LBS KG IN IN MM IN MM IN MM 32NDS IN MM 315/80R22.5 L 10,200 4,625 130 900 9,090 4,125 130 900 143 65 9.00 12.5 318 42.6 1,082 19.8 503 488 303 17 14.0 356 68 Check goodyeartrucktires.com for updated data.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 • Deep Tread helps enhance miles to removal for long tire life. • Sidewall Protector Ribs help resist sidewall scuffi ng. • Tough Rubber Compounds help resist excessive wear, chunking, cracking and chipping.
• Belt Package helps enhance toughness and tire life.
• Tread Pattern helps evacuate water from under the tread for traction on wet roads. • Wide, Circumferential Grooves, Extended Lateral Grooves and Non-Evolving Tread Design help deliver all-season traction.
Off ers A Low Cost Per Mile
Intercity Cruiser®
Goodyear Bus Tire For Coach Applications
Transportation services, such as charters, tours, commuter and shuttle require a versatile tire that can handle the unique combination of conditions they face every day on the road. Goodyear bus tires help you meet the challenge by offering long tread life for miles of highway driving and toughness for city streets.
This balance of beneficial features was created with bus fleets in mind. 038102gytkMileageSlShtIntrctyChrtr.indd 1038102gytkMileageSlShtIntrctyChrtr.indd 1 2/4/10 5:46:45 PM2/4/10 5:46:45 PM Everyone can come out ahead with Goodyear coach bus tires. They help you get your customers to their destinations comfortably and on time. Plus, they promote consistent, quality performance for your fl eet.
To fi nd out more about Goodyear bus tires that can go the distance, call your Goodyear Sales Associate at 1-800- MILEAGE (1-800-645-3243), or visit www.goodyear.com/mileage.
WARNING: With respect to the use of all Goodyear bus mileage tires, any use other than as imprinted on the tire is unsafe. Improper use could render the tire unserviceable and could jeopardize the lives and safety of operators and passengers.
Goodyear assumes no responsibility for any accident, injury or damage caused by special mileage tire failures due to misuse or the failure to follow proper maintenance and installation procedures.
NOTE: Federal Motor Carrier Safety Administration (FMCSA), Regulatory Guidance for the Federal Motor Carrier Safety Regulations, Part 393.75(d): “No bus shall be operated with regrooved, recapped or retreaded tires on the front wheels.” Other requirements apply, including federal and manufacturer standards.
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 Contains
Confidential and/or Proprietary Information. May Not Be Copied or Disseminated Without the Expressed Written Consent of The Goodyear Tire & Rubber Company.
August 30, 2024
To Whom It May Concern:
Subject: FMVSS / CMVTSR Tire Certification
This is
to certify that all new tires provided by The Goodyear Tire & Rubber Company marked with the DOT symbol are in compliance with the appropriate USA and Canadian tire regulations in effect at the time of production:
FMVSS109 - New pneumatic and certain specialty tires
FMVSS139 - New pneumatic radial tires for light vehicles.
FMVSS119 - New pneumatic tires for motor vehicles with a GVWR of more than 4,536 kilograms (10,000 pounds) and motorcycles 574.5 - Tire identification requirements
575.104 - Uniform tire quality grading standards
CMVTSR 109 for Passenger Car Tires
CMVTSR 119 for Certain Tires Other Than Passenger Car Tires Sincerely,
Elizabeth Lacza
The Goodyear Tire and Rubber Company
Chief Product Standards and Regulations Engineer
[email protected]
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0
IFB No. 2024-01
Bus Tire Lease Page 20 of 22
Federal Certifications
CERTIFICATION AND RESTRICTIONS ON LOBBYING
I,_____________________________________________________________________________hereby certify (Name and title of official)
On behalf of ___________________________________________________________________________that:
(Name of Bidder/Company Name)
• No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. • If any funds other than federal appropriated funds have been paid or will be paid to any person influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form – LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. • The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including sub-contracts, sub-grants and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Name of Bidder/Company Name:
Type or print name:
Signature of authorized representative: Date / /
Walter L. Welker
Manager Business Operations; Mileage Sales, Lease & Service The Goodyear Tire & Rubber Company
The Goodyear Tire & Rubber Company
Walter L. Welker
Manager Business Operations; Mileage Sales, Lease & Service 08 30
2024
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
Bus Tire Lease Page 21 of 22
GOVERNMENT-WIDE DEBARMENT AND SUSPENSION
(NONPROCUREMENT)
Re
cipients, contractors, and subcontractors that enter into covered transactions are required to verify that the entity (as well as its principals and affiliates) with which they propose to contract or subcontract is not excluded or disqualified. This is done by: (a) checking the SAM exclusions; (b) collecting a certification from that person (found below); or (c) adding a clause or condition to the contract or subcontract.
Instructions for Certification: Signing below indicates the prospective lower tier participant is providing the signed certification. (1) It will comply and facilitate compliance with U.S. DOT regulations, “Nonprocurement Suspension and Debarment,” 2 CFR part 1200, which adopts and supplements the U.S. Office of Management and Budget (U.S. OMB) “Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” 2 CFR part 180,
(2) To the best of its knowledge and belief, that its Principals and Subrecipients at the first tier:
a. Are eligible to participate in covered transactions of any Federal department or agency and are not presently:
1. Debarred,
2. Suspended,
3. Proposed for debarment,
4. Declared ineligible,
5. Voluntarily excluded, or
6. Disqualified
b. Its management has not within a three-year period preceding its latest application or proposal been convicted of or had a civil judgment rendered against any of them for:
1. Commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction, or contract under a public transaction,
2. Violation of any Federal or State antitrust statute, or,
3. Commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making any false statement, or receiving stolen property,
c. It is not presently indicted for, or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in the preceding subsection 2.b of this Certification, d. It has not had one or more public transactions (Federal, State, or local) terminated for cause or default within a three-year period preceding this Certification,
e. If, at a later time, it receives any information that contradicts the statements of subsections 2.a – 2.d above, it will promptly provide that information to FTA,
f. It will treat each lower tier contract or lo wer tier subcontract under its Project as a covered lower tier contract for purposes of 2 CFR part 1200 and 2 CFR part 180 if it:
1. Equals or exceeds $25,000,
2. Is for audit services, or,
3. Requires the consent of a Federal official, and
g. It will require that each covered lower tier contractor and subcontractor:
1. Comply and facilitate compliance with the Federal requirements of 2 CFR parts 180 and 1200, and
2. Assure that each lower tier participant in its Project is not presently declared by any Federal department or agency to be:
a. Debarred from participation in its federally funded Project, b. Suspended from participation in its federally funded Project, c. Proposed for debarment from participation in its federally funded Project, d. Declared ineligible to participate in its federally funded Project, e. Voluntarily excluded from participation in its federally funded Project, or f. Disqualified from participation in its federally funded Project, and (3) It will provide a written explanation as indicated on a page attached in FTA’s TrAMS platform or the Signature Page if it or any of its principals, including any of its first tier Subrecipients or its Third-Party Participants at a lower tier, is unable to certify compliance with the preceding statements in this Certification Group.,
Certification
Contractor:
Signature of Authorized Official: Date / /
Name and Title of Contractor's Authorized Official:
The Goodyear Tire & Rubber Company
08 30
2024
Walter L. Welker
Manager Business Operations; Mileage Sales, Lease & Service Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 IFB No. 2024-01
Bus Tire Lease Page 22 of 22
BUY AMERICA CERTIFICATION STEEL
OR MANUFACTURED PRODUCTS
If stee
l, iron, or manufactured products (as defined in 49 CFR 661.3 and 661.5) are being procured, the appropriate certificate as set forth below shall be completed and submitted by each bidder or offeror in accordance with the requirement contained in 49 CFR 661.13(b).
Certificate of Compliance with Buy America Requirements The bidder or offeror hereby certifies that it will comply with the requirements of 49 U.S.C. 5323(j)(1), and the applicable regulations in 49 CFR part 661.
Company:
Name Title:
Signature: Date:
Certificate of Non-Compliance with Buy America Steel or Manufactured Products Requirements The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 U.S.C. 5323(j), but it may qualify for an exception to the requirement pursuant to 49 U.S.C. 5323(j)(2), as amended, and the applicable regulations in 49 C.F.R. 661.7.
Company:
Name Title:
Signature: Date:
The Goodyear Tire & Rubber Company
Walter L. Welker
Manager Business Operations
Mileage Sales, Lease & Service
August 30, 2024
Docusign Envelope ID: A161E478-9DA4-44F1-9509-6E47DCFB2EC0 City of Gardena
Gardena City Council Meeting
AGENDA REPORT SUMMARY
Agenda Item No. 19.A
Section: COUNCIL ITEMS
Meeting Date: November 19,
2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE:
INTRODUCTION OF ORDINANCE NO. 1876
, Amending Sections
2.48.020(A) and 2.48.055 of the Gardena Municipal Code Relating to the Number of Members and Quorum Requirements of the Gardena Youth Commission COUNCIL ACTION REQUIRED:
Staff Recommendation: Introduce Ordinance No. 1876
RECOMMENDATION AND STAFF SUMMARY:
Staff respectfully recommends that the City Council approve an amendment to the Gardena Youth Commission membership size and quorum requirements.
During the October 22, 2024 council meeting, there was a directive by Mayor Tasha Cerda which was seconded by Mayor Pro Tem Rodney Tanaka, to amend sections 2.48.020(A) and
2.48.055 of the Gardena Municipal Code relating to the Youth Commission membership size and quorum.
The purpose of the change is: To reduce the membership from ten (10) to seven (7) members; and allow them to reduce the number of non-council appointees from five (5) to two (2) members.
The reason is: It will help the Youth Commission make quorum The benefit is: It will help our Youth Commission move forward with their Agenda.
The changes are reflected in the proposed Ordinance No. 1876
FINANCIAL IMPACT/COST:
Cost savings of $75 per month in commissioner monthly stipends.
ATTACHMENTS:
ORDINANCE_1876.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
1 ORDINANCE NO. 1876
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GARDENA, CALIFORNIA, AMENDING SECTIONS
2.48.020(A) AND 2.48.055 OF THE GARDENA
MUNICIPAL CODE RELATING TO THE NUMBER OF
MEMBERS AND QUORUM REQUIREMENTS OF THE
GARDENA YOUTH COMMISSION
WHEREAS, the City Council has been made aware that the Gardena Youth Commission is having difficulty conducting meetings given the current membership size and quorum requirements of the commission.
WHEREAS, the City Council desires to reduce the membership size and quorum requirements of the Gardena Youth Commission to provide more flexibility to the Gardena Youth Commission.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA, DOES HEREBY ORDAIN, AS FOLLOWS:
SECTION 1. Section 2.48.020( A) of the Gardena Municipal Code is hereby amended to read as follows:
A. The Gardena youth commission shall consist of seventen members. The mayor and each city council person shall have the right to nominate one member from the citizens at large. Such nominations shall be honored by ratification and confirmation by a majority vote of the membership of the council. The remaining two five members shall be nominated by majority vote of the council appointed commissioners. Such nominations shall be ratified and confirmed by city council.
SECTION 2. Section 2.48.055 of the Gardena Municipal Code is hereby amended to read as follows:
FourSix (46) voting members of the commission shall constitute a quorum of the commission for the transaction of business.
SECTION 3. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared unconstitutional.
SECTION 4. Certification. The C ity Clerk shall certify the passage of this ordinance and shall cause the same to be entered in the book of original ordinances of Docusign Envelope ID: 430D9FB1-94A4-4E80-BDB7-432E87025AF6 ORDINANCE NO. 1876
2 said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a publication of general circulation.
SECTION 5. Compliance with CEQA. Adoption of this Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b)(3) (General Rule) of the CEQA Guidelines because it is not a “project” and because it can be seen with certainty that there is no possibility that the passage of this Ordinance will have a significant effect on the environment.
SECTION 6. Effective Date. This ordinance shall not become effective or be in force until thirty (30) days from and after the date of its adoption.
Passed, approved, and adopted this 17th day of December 2024.
TASHA CERDA, Mayor
ATTEST:
MINA SEMENZA, City Clerk
APPROVED AS TO FORM:
CARMEN VASQUEZ, City Attorney
Docusign Envelope ID: 430D9FB1-94A4-4E80-BDB7-432E87025AF6