Agenda packet — Gardena City Council, January 14, 2025 (part 10 of 10)

season has ended or until a qualified professional biologist has determined that the birds have fledged and are no longer reliant upon the nest or parental care for survival.

GOLDEN STATE WATER COMPANY
GS1. The applicant shall contact Golden State Water Company for review of the existing water main once Los Angeles County Fire Department has issued their fire protection requirements on the project to initiate application for new service installation.

LOS ANGELES COUNTY FIRE DEPARTMENT
FD1. The applicant shall submit plans and specifications to the County of Los Angeles Fire Department Fire Prevention Engineering Section Building Plan Check Unit for review prior to building permit issuance.

FD2. A digital copy of the Final Tract Map shall be submitted to the Fire Department's Land Development Unit for review and approval prior to recordation.

FD3. A digital copy of a water systems improvement plan from the local water purveyor to the County of Los Angeles Fire Department Fire Prevention Division Land Development Unit for the require public fire hydrant.

FD4. Install 1 public fire hydrant as noted on approved Tentative Map/Hydrants and Fire Access Plan. The required fire flow for the public fire hydrants for the proposed development is 3,000gpm at 20 psi residual pressure for 3 hours. All required public fire hydrants shall be installed, tested and accepted prior to beginning construction. All fire hydrants shall measure 6”x 4"x 2-1/2" brass or bronze, conforming to current AWWA standard C503 or approved equal, and shall be installed in accordance with the County of Los Angeles Fire Code.

Fire Code 501.4.

FD5. Install 4 new on-site private fire hydrants as noted on the fire access plan mark up. The required fire flow from the private fire hydrants is 2,500gpm at 20 psi residual pressure for 2 hours. Each private fire hydrant shall be capable to supply of fire flow no less than 1250gpm at 20psi residual pressure for 2 hours duration. Fire Code 507.3 & Appendix C106.1. Submit underground piping plans for the private fire hydrant infrastructure for review and approval to the County of Los Angeles Fire Department Fire Prevention Division Engineering Section Sprinkler Plan Check Unit via EPIC-LA.

FD6. Traffic calming devices, including but not limited to, speed bumps and speed humps shall be prohibited unless approved by the fire code official. Provide a note on the site plan and resubmit for additional Fire Department review.

Provide a note on the Fire Access Plan and resubmit for additional Fire Department review.

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LOS ANGELES COUNTY SANITATION DISTRICTS
SD1. The applicant shall pay a connection fee before a permit to connect to the sewer is issued. For more specific information regarding the connection fee application procedure and fees, please contact the Connection Fee Counter at (562) 908-4288, extension 2727.

CONDITIONS APPLICABLE ONLY TO APARTMENT BUILDING
Subarea A (Apartments)
PL13. The apartment management shall maintain landscaping in a healthy and wellkept manner at all times. Dead or damaged landscape material/vegetation shall be replaced immediately per the approved landscape plan. The irrigation system shall be maintained at all times. Trees on private property shall be permitted to grow to their maximum height.

PL14. The apartment management shall ensure that when units become available for rent, new residents who commence a 12-month lease shall be offered a onetime free monthly Zone 1 EZ Transit pass.

PL15. The applicant shall be required to enter into an agreement for affordable housing in the form attached hereto as Exhibit F, as may be modified by the City Attorney.

PL16. Unbundled Parking. The apartment manager shall charge for residential vehicle parking spaces for Rental Units within Subarea A. The Developer shall unbundle automobile parking charges from the rents or other fees charged for leasing residential units. None of the parking spaces will be allowed to be leased to non-residents of the apartment building.

PL17. Pre-Leasing for Area Employees. Rental Units within Subarea A shall be marketed exclusively for a thirty-day period to residents who are employees working within a 5-mile radius of the development, before the units are offered for rent to the general public. The Developer shall submit a pre-leasing marketing plan to the Community Development Director for review and approval and demonstrate compliance prior to issuance of a certificate of occupancy.

PL18. Transit Information. To ensure that residential tenants of Rental Units within Subarea A are aware of transit options and TDM programs available to them, an information board or kiosk shall be posted in a central location in Subarea A. Developer shall also provide transit information online, and the website will Normandie Crossing Specific Plan Ordinance No. 6685

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be advertised on the information board or kiosk. This information shall also be included on the website for Rental Units within Subarea A.

PL19. The applicant shall fund and complete the railroad track and roadway improvements along South Normandie Avenue pursuant to current California Public Utilities Commission standards and Union Pacific Railroad guidelines as set forth in Development Agreement #2-21.

PL20. The applicant shall provide five parking spaces to the public for use on a first come, first serve basis along Normandie Avenue.

CONDITIONS APPLICABLE ONLY TO TOWNHOMES
The following conditions apply to the townhome style development regardless of whether applicant chooses to rent or sell the units.

Subarea B (Townhomes)
PL21. The applicant shall provide the City with a copy of the Covenants, Conditions and Restrictions (CC&Rs) for the townhome development within Subarea B, which shall apply to the townhomes for review and approval prior to approval of the final map or issuance of a certificate of occupancy, not including model homes. The CC&Rs shall include all items listed in these conditions which are required to be included in the CC&Rs or items for which the HOA is responsible.

At a minimum, the following provisions shall be included, as may be further detailed by these conditions. The failure to include a condition on the list below does not relieve the responsibility to include it in the CC&Rs if otherwise provided herein:
a. Any revisions to the CC&Rs shall require prior city approval. b. All landscaping to be kept in a healthy condition.
c. Maintenance and repair obligations of all private streets/driveways. d. The re-slurring and re-striping of the driveway and parking areas shall happen every five years at a minimum. The Director of Community Development or designee may require more frequent slurry and restriping if the parking area is not maintained in good condition. e. The building shall be maintained in good condition at all times and shall be repainted every eight years at a minimum. The Director of Community Development or designee may require more frequent painting if the improvements are not maintained in good condition.
f. Maintenance and repair obligations of all open spaces and Common Areas.
g. Prohibition against outdoor storage.

Normandie Crossing Specific Plan Ordinance No. 6685

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h. Prohibition against alterations to architectural treatments. i. Prohibition against parking in driveway areas and in front of garages. j. A requirement that trash cans shall be kept in the garage or out of public view.
k. Residents’ vehicles shall be stored in the garages at all times while on the site.
l. Residents shall not be allowed to use Guest Parking for their own vehicles.
m.The entire site, all walls and fencing, and all building walls shall be maintained at all times free and clear of litter, rubbish, debris, weeds, and graffiti. Graffiti shall be removed within 24 hours and if paint is used to cover the graffiti, it shall be of the same color and texture as the building wall.

When the draft is provided to the City for review, it shall be accompanied by a table specifying where all conditions required can be found.

PL22. The CC&Rs shall provide that the homeowner’s association shall maintain landscaping in a healthy and well-kept manner at all times. Dead or damaged landscape material/vegetation shall be replaced immediately per the approved landscape plan. The irrigation system shall be maintained at all times. Trees shall be permitted to grow to their maximum height.

PL23. The CC&Rs shall contain a prohibition against modifying the exterior colors and materials of any unit without approval by the Community Development Director.

PL24. The applicant shall re-slurry and re-stripe the driveway and parking areas every five years at a minimum. The Director of Community Development or designee may require more frequent slurry and re-striping if the parking area is not maintained in good condition.

PL25. The applicant shall maintain the building in good condition at all times and shall repaint the approved buildings and accouterments every eight years at a minimum. The Director of Community Development or designee may require more frequent painting if the improvements are not maintained in good condition.

PL26. There shall be no outdoor storage permitted within the Common Areas.

PL27. The architecture of each building shall be in accordance with the plans under Exhibit C. A substantial deviation, as determined by the Community Normandie Crossing Specific Plan Ordinance No. 6685

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Development Director, from the architecture approved shall be processed in accordance with the applicable provisions of state law provided in California Government Code sections 65450. Any minor modifications to the materials used shall be subject to the review and approval of the Community Development Director.

PL28. All trash cans shall be kept in the garage or out of public view.

PL29. All vehicles shall be prohibited from parking in driveway areas and in front of garages.

PL30. All residents’ vehicles shall be stored in the garages at all times while on the site. Residents shall not be allowed to use Guest Parking for their own vehicles.

PL31. Any revisions to the CC&Rs shall require prior city approval.

TM 1. Applicant shall be required to record a final map to merge the four existing lots and subdivide the lots into two as well as provide for 75 condominium units, regardless of whether applicant desires to sell or rent the townhouse style condominium units. Nothing in this condition shall prohibit applicant from filing a lot line adjustment to separate Subareas A and B prior to the recording of the final map at applicant’s discretion.

TM 2. The final tract map shall be recorded with the Los Angeles County Recorder’s office within a period not to exceed the term of the Development Agreement or any extension thereof. If said map is not recorded within such time, the life of the map shall be deemed expired and said approval shall be considered null and void.

TM 3. In accordance with Section 17.08.170 of the Gardena Municipal Code, the applicant shall dedicate all necessary rights-of-way for public improvements and shall construct such improvements at no cost to the City. Such improvements may include, but not be limited to, site grading and drainage, new sidewalk, curb and gutter, driveways, street trees, roadway paving, street lights, traffic control devices, gas mains, electric power lines, telephone and cable lines, all of which shall be installed in accordance with the specifications of the Public Works Department. All utilities shall be underground.

TM 4. Pursuant to Government Code § 66495, at least one exterior boundary line of the land being subdivided must be adequately monumented or referenced before the map is recorded.

Normandie Crossing Specific Plan Ordinance No. 6685

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TM 5. In accordance with Government Code § 66473.1, the design of the subdivision shall provide, to the extent feasible, for future passive/natural heating or cooling opportunities.

TM 6. Private driveways shall be indicated on the final map as “Private Driveway and Fire lane” with the widths clearly depicted and shall be maintained in accordance with the Fire Code. All required fire hydrants shall be installed, tested, and accepted prior to construction.

TM 7. Prior to initial phase associated with building construction, all above ground and underground infrastructure shall be installed.

TM 8. The applicant shall pay in lieu park fees in accordance with Chapter 17.20 of the Gardena Municipal Code at the rate of $10,000 per unit prior to the recording of the final map.

TM 9. Model homes may be permitted prior to final map recordation provided that all Fire Department requirements for health and safety are satisfied prior to issuance of a building permit.

Saiko Investment Corporation, certifies that it has read, understood, and agrees to the Project Conditions listed herein.
____________________________________________
Saiko Investment Corporation, Representative
By______________________________________
Dated__________________________________
City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 15.A
Section: DEPARTMENTAL

ITEMS - POLICE
Meeting Date: January 14, 2025
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Rejection of all Bids for Request for Proposals (RFP) for Police Incident Major Response Vehicle (MIRV)
COUNCIL ACTION REQUIRED:

Staff Recommendation: Reject all bids received for the Police Incident Major Response Vehicle (MIRV) project. Authorize Staff to re-issue a Request for Proposals (RFP) RECOMMENDATION AND STAFF SUMMARY:

On October 24, 2024, the City of Gardena released a Request for Proposals (RFP) for a Police Incident Major Response Vehicle (MIRV). The current MIRV has been in operation for over 15 years and has reached its end of life. The MIRV is used by the Gardena Police Department’s Special Weapons and Tactics Team (SWAT), which handles all tactical incidents within the City. It must be able to reach all cities within mutual-aid support agreements (South Bay area), as well as training destinations. The MIRV carries the equipment for the SWAT team, such as rifles, ballistic vests, and breaching equipment.

One of the requirements of the RFP was to attend a mandatory pre-bid meeting which was held on Zoom on November 14, 2024. Only one company participated in that Zoom meeting, Gerling & Associates, and is therefore the only eligible bidder. RFP submissions were due on December 3, 2024 and Gerling & Associates submitted a proposal. Unfortunately, the cost of the proposal exceeds the budget that Staff has allocated for the MIRV.

Staff is recommending that the bid be rejected and that the Police Department be authorized to advertise and re-bid the project. Should the Council approve the recommendation to re-bid, Staff will remove the requirement for mandatory attendance at a pre-bid meeting in an effort to encourage additional bidders.

FINANCIAL IMPACT/COST:

There is no financial impact to rejecting the bids and re-issuing a new RFP.

ATTACHMENTS:

MIRV RFP.pdf
GA Proposal Gardena MIRV Truck.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager

REQUEST FOR PROPOSALS FOR

POLICE MAJOR INCIDENT

RESPONSE VEHICLE (MIRV)
PROPOSALS DUE: DECEMBER 3, 2024 at 12:00PM PST
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A) Notice of Request for Proposals
The City of Gardena is releasing this Request for Proposals (RFP) from qualified suppliers for the design, manufacture, and outfitting of a high-quality Police Major Incident Response Vehicle (MIRV). City requests your firm fixed price for a vehicle per the requirements and specifications listed herein.

A copy of the RFP may be obtained from Planet Bids and the City of Gardena website at www.cityofgardena.org.

The City reserves the right to reject any and all proposals. This RFP may be cancelled at any time prior to the execution of a written agreement if deemed in the best interests of the City.

Proposer is not entitled to recover any costs related to the preparation of the proposal due to cancellation of the RFP or withdrawal of an award prior to the execution of a written agreement.

Any questions, interpretations, or clarifications, either administrative or technical, about this RFP must be requested in writing prior to the date indicated in RFP Section D. All pertinent questions will be answered in writing and conveyed to all proposers. All questions should be directed to:

Elizabeth Hernandez, Administrative Management Analyst
[email protected]
B) Purpose and Description of Services
Qualified vendors are invited to submit proposals, based on the information provided in this RFP, to effectively and efficiently provide services to the City to design, manufacture, and outfit a Major Incident Response Vehicle (MIRV) that meets the needs of the Gardena Police Department.

It is not the intent of this RFP to completely describe every requirement and specification required in detail. Some of the requirements and specifications will be described in broad terms.

The proposer is expected to meet the broad requirements by proposing something as good as or equal to.

If a proposer discovers any ambiguity, conflict, discrepancy, omissions or other error in the RFP or any of its attachments, he/she shall immediately notify the City of Gardena Contract Administrator of such error in writing and request modifications or clarification of the document.

Modifications and clarifications will be made by addenda. Failure to acknowledge and incorporate addenda will not relieve the proposer of the responsibility to meet all terms and conditions of RFP and any subsequent addenda.

If a proposer fails to notify the City of Gardena prior to the date fixed for submission of proposals of an error in the RFP known to him/her, or an error that reasonably should have been known to him/her, proposer shall bid at his/her own risk, and if awarded the contract, shall not be entitled to additional compensation or time by reason of the error or its later correction.

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C) Bidder Minimum Qualifications
In addition to meeting all other requirements of this RFP, all responding proposers shall furnish verifiable evidence that their firm and personnel, at a minimum, meet the following qualifications.

The proposer should have consistently evolved its products and prices as compared to their competitors, and demonstrate long-term viability, financial stability, etc. Proposers are to provide the following information and meet the City’s minimum qualification standards in order to be considered for award. Proposers should respond to each point below in the proposal response, noting and referencing the section and item number.

C1. Proposer Information – Proposers are to provide the following information about their company:
• Address and contact information, including phone number(s), email, names of owner and company officers
• Number of years in business
• Company description, including a short history and services offered • Prior experience providing, building, and designing law enforcement vehicles (please provide at least three references)
C2. Financial Stability – Proposers are required to demonstrate a record of past financial stability and positive indicators for future performance. As such, proposers must submit an audited annual report or audited financial statement for the past two (2) years.

C3. Capability – All proposers must be able to demonstrate the capability to provide the required services by possessing all necessary business and technological resources, including personnel, facilities, maintenance, support, systems, organizational structure, operational controls, and quality control. Specifically, a proposer should:
• Have a demonstrated record of designing and providing specialty law enforcement vehicles. Provide date, location, vehicle type(s), and customer name.
• Provide related copies of licenses and certifications to perform such work. • Ability to provide an opportunity to City Staff to meet with the body company and see examples of the type of vehicle being requested prior to Contract Award.

C4. Insurance Requirements
A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverage required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all of the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from Page | 4
each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

C. Coverage, Limits and Policy Requirements. Consultant shall maintain the types of coverage and limits indicated below:

1. Commercial General Liability Insurance - a policy for occurrence coverage for bodily injury, personal injury and property damage, with coverage at least as broad as Insurance Services Office Form CG 00 01, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.

2. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
a. The City, its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy. b. The insurer shall agree to provide City with thirty (30) days prior written notice, return receipt requested, of any cancellation, non-renewal or material change in coverage.
c. For any claims with respect to the Services covered by this Agreement, Consultant’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its elected and appointed officers, employees, agents and volunteers shall be excess of Consultant’s insurance and shall not contribute with it.

D. Additional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder or to fulfill the indemnification provisions and requirements of this Agreement. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. Deductibles. Any deductible or self-insured retention over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional Page | 5
premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.

G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.

D) Bid Requirements and Information
There is a mandatory bid conference on November 14, 2024 at 11:00AM. The pre-bid conference will held online via Zoom. Meeting ID: 779 722 8262 Invite Link https://us06web.zoom.us/j/7797228262?omn=83478415615 https://us06web.zoom.us/j/7797228262?omn=83478415615
Any requests for information concerning this RFP must be submitted in writing, and any substantive replies will be issued as a written addendum and emailed to those who submit written questions or request a copy of the addendum. All questions must be submitted by November 18, 2024 at 12:00PM. Any written addendum to this RFP will be posted and emailed as prescribed above no later than November 21, 2024 at 5:00PM.

All questions shall be directed to Elizabeth Hernandez, Administrative Management Analyst at [email protected].

E) Contract Award
Based on bids received in response to this RFP, an array of factors may be used in selecting the CONTRACTOR. This RFP does not in any way limit the City of Gardena’s right to solicit contracts for similar or identical services, if, in the City of Gardena’s sole and absolute discretion, it determines bids received are inadequate to satisfy its needs.

F) Submission Requirements

1. Time and Place for Submission of Bids
Bids must be received by 12:00PM, PST, on December 3, 2024 via Planet Bids.

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Bids that are submitted by fax, email or hard copy will not be accepted. Late submissions will not be considered.

Proposals shall be prepared in such a way to provide straightforward, concise delineation of capabilities to satisfy the requirements of this RFP.

Costs for developing proposals are entirely the responsibility of the proposer and shall not be chargeable to the City of Gardena.

Proposals become the property of the City of Gardena and information contained therein shall become public property subject to disclosure laws after Notice of Intent to Award. City of Gardena reserves the right to make use of any information or ideas contained in proposal.

2. Proposal Format
Proposals shall adhere to the following format for organization and content. Proposals must be divided into the individual sections listed below.

1. Cover Letter
The cover letter shall include a brief general statement of intent to perform the services and confirm that all elements of the RFP have been reviewed and understood. The letter should also include a brief summary of proposer’s (and subcontractors) qualifications and the proposer’s willingness to enter into a contract with the City of Gardena. The letter should be signed by an individual who can bring the proposer contractually.

Proposer must notify City of Gardena in advance of any proprietary or confidential material contained in the proposal and provide justification for not making such material public. City of Gardena shall have sole discretion to disclose or not disclose such material subject to any protective order which proposer may obtain.

2. Table of Contents
The table of contents shall identify the contents of the proposal in a format consistent with the proposal requirements and format set forth herein.

3. Exceptions
Any and all exceptions to the RFP must be listed on an item-by-item basis and crossreferenced with the RFP document. If there are no exceptions, proposer must expressly state that no exceptions are taken.

4. Experience
This section shall contain the responses to the minimum proposer qualifications included in Section C of the RFP, general overview of the proposer’s qualifications, and shall include, but not be limited to the following information:
• Proposer Company Name, Address, Telephone Number, Email, Authorized Representatives and Contact for the RFP
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• Proposer shall identify the number of years experience in providing specialty vehicles for design and build, ideally for law enforcement and similar in scope, to this RFP.
• Identification of any subcontractors for the execution of this contract, contact information for that subcontractor, company’s years in business, address, and experience in the areas that will be relevant to this RFP. • Proposer References: Please provide three (3) client references for which the proposer has provided similar services. References shall include the date and description of services, organization’s name, contact person, title, email and phone number.

5. Quality of Solution Proposed
Proposer shall provide a detailed description of the approach or plan to be used in response to Attachment A: Scope of Work. The prepared plan should demonstrate an overall understanding of the work to be performed. Pictures, schematics, brochures are allowed.

6. Cost
Proposer is expected to quote a firm fixed-price for the requirements in Attachment A:

Scope of Work. All costs associated with the service of this contract must be identified, including warranty, delivery, etc.

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Attachment A: Scope of Work
The Scope of Work that follows is to be used as a general guide and is not intended to be a complete list of all necessary aspects of the MIRV. The Gardena Police Department’s Special Weapons and Tactics Team (SWAT) is tasked with handling all tactical incidents within the City.

This MIRV will be utilized by the SWAT team and must be able to reach all cities within mutualaid support agreements (South Bay area), as well as training destinations. Therefore, this vehicle must be able to function in compressed urban areas requiring capabilities such as tight turning radius.

1. Project Goals
The City of Gardena seeks proposals from vendors to design and build a police vehicle in accordance with the requirements and specifications contained in this RFP. This contract will encompass the build, outfitting, delivery and training on the operation of the vehicle. Warranty options shall also be included in the firm fixed price proposal.

2. Scope of Work

2.1 Coordination of Activities
Proposer must coordinate all activities under a resultant contract award with City of Gardena Police Department Staff.

2.2 Location of Work
The vehicle design and build will be done at the Proposer’s site. Training on the vehicle can be done at the Gardena Police Department. Training will be conducted on the operation of the delivered vehicle following build completion. Cost of training provided by the proposer should be included in the original cost breakdown.

2.3 Delivery Process
Proposer must be capable of delivering the vehicle to the Gardena Police Department, located at 1718 West 162nd Street, Gardena, California 90247. Cost for delivery should be included in the cost breakdown.

2.4 Service and Warranty Technicians
It is the expectation of the City that proposer will have available certified technicians capable of performing warranty work or service on the vehicle, as needed. Proposer must identify the process warranty work is to be scheduled and performed.

2.5 Acceptance of Completed Work
The City will determine if the completed build is satisfactory before taking delivery of the vehicle. If the completed build does not meet the requirements detailed in this RFP, proposer must take whatever remedial action is necessary to meet the requirements. All remedial work shall be done at proposer’s expense.

2.6 Warranty Requirements
Proposer must provide a three (3) year bumper-to-bumper warranty on chassis, three (3) year manufacturer’s parts warranty, and a minimum three (3) year warranty on the body. Such warranties shall be effective upon delivery and acceptance of the vehicle by City. Specifically,
• All parts, equipment, and other materials and workmanship furnished by the proposer shall include the manufacturer’s warranty for replacement. • Proposer agrees to guarantee all work performed.

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• Proposer further agrees to replace all components which fail or do not perform according to the manufacturer’s specifications during the warranty period.
• Proposer agrees to redo all work which fails or causes a failure or does not perform according to the City’s specifications during the warranty period, at no cost to the City.
• Warranty repairs on the vehicle (and body) requiring the vehicle be returned to the Proposer or Parts Manufacturer may require transportation costs.

Those costs shall be covered by the Proposer or Parts Manufacturer.

2.7 Costs
Proposer(s) shall specify cost of each vehicle option.

2.8 Vehicle Specifications and Requirements
Chassis Specifications:
• Model: Ford F650
• Model Year: New
• Engine Type: 7.3L Gas
• Transmission: Automatic
• Color: White
Body Specifications:
• Dry Freight Van Body 22 Ft
• Color: White
• Sliding glass window pass through to cab from rear slide door with window • Skirt to dress bottom of vehicle
• Granny attic with two (2) 110V gang outlets for charging, plugging in equipment
• Minimum 8 feet headroom inside body
• Storage for 20 vests
• Weapon storage for twenty (20) AR platform rifles
• Storage for four (4) larger shields (4’ x 4’)
• Additional storage outside for additional tools and equipment, such as rams • 7 kW generator to be mounted in a manufactured toolbox in or under the storage area of the vehicle
• Non-Slip Flooring
• HVAC systems, 13,500 BTU, with heat strips for the equipment area • LED red/white lights in the equipment room
• Should be built to withstand a substantial amount of weight in the body Vehicle Exterior
• White Exterior
• Emergency Lights
o Red/Blue LEDs front, rear, and two (2) on each side (one (1) towards front center and one (1) towards rear)
o Bright White Lights of the same size installed by the side lights, siren, and PA system
Optional Upfits
• Electrical wiring and outlets (Curbside) on the outside of the body. The purpose is to have power capability for CNT and Drone equipment. • Mounts on outside of vehicle body (Curbside) for mounting monitors.

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Attachment B: Sample Contract

AGREEMENT BETWEEN

THE CITY OF GARDENA
AND
_____________________________
This contract, hereinafter referred to as Agreement is entered into this ______ day of _____, 202_, by and between THE CITY OF GARDENA (“City”) and ___________, a [state] [type of entity] (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree, as follows.

1. Recitals.

A. Whereas, City requires the services of a professional to provide design, manufacture, and outfit a Major Incidence Response Vehicle (MIRV); and B. Whereas, Consultant has represented that it is qualified by virtue of experience, training, education and expertise to provide these services; and C. Whereas, City has determined that the public interest, convenience and necessity require the execution of this Agreement.

D. WHEREAS, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

2. Services.

A. Consultant agrees to provide the professional services described in the City’s Request for Proposals (RFP) and any associated addendum, attached hereto as Exhibit “A” and Consultant’s Response to City’s RFP (“Consultant’s Proposal”), attached hereto as Exhibit “B”, both incorporated herein by this reference (“Services”).

B. The Services shall be performed in accordance with the Project Schedule set forth in Exhibit B. Consultant shall not be liable for any failure or delay in furnishing proposed Services resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders or regulations, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, failure by City to provide appropriate access to equipment or personnel, or other causes beyond Consultant’s reasonable control.

3. Additional Services. If City determines that additional Services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Page | 11
Consultant to perform such additional Services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the amount agreed upon in writing by the Parties. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

4. Consultant’s Proposal. This Agreement shall include Consultant’s proposal or bid which is incorporated herein as Exhibit B. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.

5. Timing of Performance. Time is of the essence with respect to Consultant’s performance of the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement as set forth in Exhibit A. City, in its sole discretion, may extend the time for performance of any Service.

7. Term of Agreement/Termination. This Agreement shall commence on the Effective Date and continue for a period of one (1) year, ending on __________, 20__, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

A. This Agreement shall be effective as of the date of execution by the City and shall remain in effect until all Services are completed or until terminated as provided for herein.

B. City may terminate this Agreement without cause by providing written notice to Consultant not less than ten days prior to an effective termination date. City’s only obligation in the event of termination will be payment of fees and allowed expenses incurred up to and including the effective date of termination.

C. Unless for cause, Consultant may not terminate this Agreement. If Consultant is terminating this Agreement for cause, it must provide the City with thirty (30) days written notice.

D. Upon receipt of a termination notice, Consultant shall: (1) promptly discontinue all Services, unless the notice directs otherwise; and (2) within ten (10) days, deliver to City all files, data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the Services under this Agreement, whether completed or in progress. Consultant shall provide these documents by both hard copy and in electronic format if available. In the event of termination for other than cause attributable to Consultant, Consultant shall be entitled to reasonable compensation for the Services it performs up to the date of termination and shall be deemed released from liability for any work assigned but not completed as of the effective date of termination.

8. Agreement Administrator. For purposes of this Agreement, City designates Chief Mike Page | 12
Saffell or designee as the Agreement Administrator who shall monitor Consultant’s performance under this Agreement. Consultant shall be notified in writing of any deficiency in the performance of this Agreement in a timely manner by Agreement Administrator Consultant shall have five (5) business days from receipt of the notification to cure any deficiency to the reasonable satisfaction of the Agreement Administrator. All costs for such corrections shall be borne by Consultant and shall not increase Consultant’s fees due hereunder. Should the Agreement Administrator determine that Consultant has not performed its obligation as stated in this Agreement in a satisfactory manner, City may terminate this Agreement for cause as specified in Section- Term of Agreement/Termination. All notices, invoices or other documents shall be addressed to the Agreement Administrator, as well as all substantive issues relating to this contract. City reserves the right to change this designation upon written notice to Consultant.

9. Invoices and Payments.

A. Payment shall be made upon receipt and approval of invoices for Services rendered. In order for payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs, and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced.

B. The Agreement Administrator shall review the invoices to determine whether services performed and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or the Agreement Administrator shall provide Consultant with a written statement objecting to the charges and stating the reasons therefore.

C. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

10. Records/Audit.

A. Consultant shall be responsible for ensuring accuracy and propriety of all billings and shall maintain all supporting documentation for a minimum of three (3) years from the completion date of the Services under this agreement the following records:

1. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assure proper accounting for all funds;

2. Records which establish that Consultant and any subconsultant who renders Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations

3. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

Page | 13
B. City shall have the right to audit Consultant’s invoices and all supporting documentation for purposes of compliance with this Agreement for a period of three years following the completion of Services under this Agreement.

C. Upon reasonable notice from City or any other governmental agency, Consultant shall cooperate fully with any audit of its billings conducted by, or of, City and shall permit access to its books, records and accounts as may be necessary to conduct such audits.

11. Successors and Assignment. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

12. Change in Name, Ownership or Control. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or subconsultant. Change of ownership or control of Consultant’s firm may require an amendment to the Agreement.

13. Key Personnel. City has relied upon the professional training and ability of Consultant to perform the Services hereunder as a material inducement to enter into this Agreement.

Consultant shall provide properly skilled professional and technical personnel to perform all Services under this Agreement. In the event that City, in its sole discretion, at any time during the Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City.

14. Performance By Consultant. Consultant shall maintain or exceed the level of competency presently maintained by other similar practitioners in the State of California, for professional and technical soundness, accuracy and adequacy of all work, advice and material furnished under this Agreement.

15. Use of Materials.

A. City shall make available to Consultant such materials from its files as may be required by Consultant to perform Services under this Agreement. Such materials shall remain the property of City while in Consultant’s possession. Upon termination of this Agreement and payment of outstanding invoices of Consultant, or completion of work under this Agreement, Consultant shall return to City any property of City in its possession and any calculations, notes, reports, electronic files, or other materials prepared by Consultant in the course of performance of this Agreement.

B. City may utilize any material prepared or work performed by Consultant pursuant to this Agreement, including computer software, in any manner, which City deems proper without additional compensation to Consultant. Consultant shall have no responsibility or liability for any revisions, changes, or corrections made by City, or any use or reuse pursuant to this paragraph unless Consultant accepts such responsibility in writing.

Page | 14

16. Nonuse of Intellectual Property of Third Parties. Consultant shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Consultant has a license. Consultant shall indemnify and hold City harmless against all claims raised against City based upon allegations that Consultant has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Consultant pursuant to this Agreement.

17. Ownership of Work Product. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed works made for hire for City by Consultant and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination of this Agreement.

Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub-consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City.

Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.
"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.

HIPAA establishes national minimum standards for the use and disclosure of certain health information. The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.

Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein.

Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or Page | 15
otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.

Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.

19. Legal Requirements.

A. Consultant shall secure and maintain all licenses or permits required by law, including a City business license, and shall comply with all ordinances, laws, orders, rules, and regulations pertaining to the work.

B. Consultant warrants that it shall perform the Services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

C. Consultant covenants that there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin or ancestry, or any other category forbidden by law in performance of this Agreement.

20. Conflict of Interest and Reporting.

A. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of Services to be performed under this Agreement.

B. Consultant and its representatives shall refrain from lobbying City of Gardena officials, employees and representatives for the duration of this Agreement.

21. Guarantee and Warranty. Consultant warrants to City that the material, analysis, data, programs and Services to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. Without waiver of City’s other rights or remedies, City may require Consultant to re-perform any of said Services, which were not performed in accordance with these standards. Consultant shall perform the remedial Services Page | 16
at its sole expense.

22. Insurance.

A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverage required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all of the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

C. Coverage, Limits and Policy Requirements. Consultant shall maintain the types of coverage and limits indicated below:

2. Commercial Auto Liability Insurance - a policy with coverage at least as broad as Insurance Services Office form CA 0001, including Symbol 1 (any auto) with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one million dollars ($1,000,000.00) per accident.

3. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
a. The City, its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy. b. The insurer shall agree to provide City with thirty (30) days prior written notice, return receipt requested, of any cancellation, non-renewal or material change in coverage.
c. For any claims with respect to the Services covered by this Agreement, Consultant’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officers, employees, agents and volunteers. Any insurance or selfinsurance maintained by the City, its elected and appointed officers, employees, agents and volunteers shall be excess of Consultant’s insurance and shall not contribute with it.

Page | 17

4. Worker’s Compensation and Employer’s Liability Insurance - a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

5. Professional Errors & Omissions - a policy with minimum limits of one million dollars ($1,000,000.00) per claim and aggregate. This policy shall be issued by an insurance company which is admitted to do business in the State of California and Consultant shall contain a clause that the policy may not be canceled until thirty (30) days written notice, return receipt requested, is mailed to City.

E. Deductibles. Any deductible or self-insured retention over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.

Page | 18

23. Indemnity.

A. Consultant assumes all risk of injury to its employees, agents, and contractors, including loss or damage to property.

B. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents, employees and volunteers, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents, employees and volunteers arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents, employees and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

C. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.

24. Independent Contractor. Consultant agrees to furnish consulting services in the capacity of an independent contractor and neither Consultant nor any of its employees shall be considered to be an employee or agent of City.

25. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

Page | 19

26. Notices. Any notice or communication given under this Agreement shall be effective when deposited, postage prepaid, with the United States Postal Service and addressed to the contracting parties. Name, address, telephone and facsimile numbers of the parties are as follows:

City of Gardena:
1700 West 162nd Street
Gardena, California 90247-3732
Attn:

Title
Email: _______________
Telephone: (___) ________
To Consultant: Name of Consultant
Street Address or P.O. Box
City, State Zip Code
Attn: ________________
Email: _______________
Telephone: (___) ________
Either party may change the information to which notice or communication is to be sent by providing advance written notice to the other party.

27. Severability. If any provision of this Agreement shall be held illegal, invalid, or unenforceable, in whole or in part, such provision shall be modified to the minimum extent necessary to make it legal, valid, and enforceable, and the legality, validity, and enforceability of the remaining provisions shall not be affected thereby.

28. Jurisdiction and Venue. This Agreement shall be deemed a contract under the laws of the State of California and for all purposes shall be interpreted in accordance with such laws.

Both parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that the venue of any action brought hereunder shall be Los Angeles County, California.

29. Waiver. No delay or failure by either Party to exercise or enforce at any time any right or provision of this Agreement shall be considered a waiver thereof or of such Party’s right thereafter to exercise or enforce each and every right and provision of this Agreement. To be valid a waiver shall be in writing but need not be supported by consideration. No single waiver shall constitute a continuing or subsequent waiver.

30. Electronic Signatures. The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatures, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate Page | 20
this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E-SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, email or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.

No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

32. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

33. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

34. Attorney’s Fees. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.

35. Section Headings. The Section headings used in this Agreement are for reference purposes only and shall have no binding effect.

36. Entire Agreement. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper Page | 21
and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement.

IN WITNESS WHEREOF, the parties have hereunto affixed their names as of the day and year written below.
“City” “Consultant”
City of Gardena Name of Consultant or Consultant Company By: _______________________ By: _______________________________ Name and title of individual Name and title of individual Date: _______________ Date: __________________
By: _______________________________
Name and title of individual
Date: __________________
ATTEST:

Mina Semenza, City Clerk
APPROVED AS TO FORM:

Carmen Vasquez, City Attorney
Example Vehicles
Gerling 22’ Stallion Class
Emergency Response Vehicle
Configuration Prepared for City of Gardena

POLICE MAJOR INCIDENT RESPONSE VEHICLE (MIRV)
Gardena Police Department
1718 West 162nd Street
Gardena, California 90247
© 2024 Gerling & Associates, Inc. 2

COVER LETTER
200 Kintner Pkwy, Sunbury OH 43074
(740) 965-2888 - www.gerlinggroup.com
GSA Contract Number: GS-30F-0002V
TIN: 31-1389108 ▪ Small Business ▪ Primary NAICS 336211 CCR Cage Code: 1PAY3 ▪ DUNS: 802029157 ▪ UEI: J8MUD9KVY2L1 November 29, 2024
To whom it may concern,
Gerling and Associates is proud to provide this proposal for a Major Incident Response Vehicle. G&A is extremely versed in Emergency Response Vehicles, the associated capabilities and the difficult tasks they must perform. The scope of work below is for a product that meets or exceeds the requested specifications with our noted exceptions.

We appreciate this opportunity and would be happy to answer any questions you may have regarding our proposed solution.

Best regards,
Scott Palazzola
Sales Product Specialist
614-301-3648
[email protected]

CONTENTS
Cover Letter................................................................................................2 Exceptions..................................................................................................3 Experience .................................................................................................3 Proposed Scope of Work ...........................................................................9 Pricing ......................................................................................................20 Warranty ..................................................................................................21 Attachements ..........................................................................................25 © 2024 Gerling & Associates, Inc. 3

EXCEPTIONS
Gerling and Associates does not have any exceptions to the RFP

EXPERIENCE
C1 Proposers Information
See contact information on page 2
Gerling & Associates, Inc. - Company Introduction
Gerling & Associates, Inc. is an Independent Corporation located in Sunbury, Ohio, USA.

Established in 1986, Gerling & Associates, Inc. is the World’s Leading Custom Manufacturer of Production Units and wide array of Specialty Vehicles for virtually any application. Gerling & Associates is the only Specialty Vehicle Manufacturer that performs all aspects of design, fabrication, construction, integration, and installation under one roof!
Facilities
Gerling & Associates utilizes its 150,000 square feet of floor space for the customized design, manufacture, and integration of Specialty Vehicles.

Gerling's facilities possess all the necessary tooling, engineering, materials, and personnel to accomplish this without the use of any outside contractors. All aspects of design and manufacture are completed at Gerling's Sunbury facilities.

Engineering
Gerling uses the most current version of AutoCAD and SolidWorks for all aspects of design and construction. Because each vehicle is custom-built to meet the needs of each client, every project is assigned a file containing all construction drawings and system schematics, which are then transferred to the appropriate personnel for actual construction. This also aids in dealing with any repair or warranty issues in the future. All © 2024 Gerling & Associates, Inc. 4
construction drawings and vehicle system schematics are meticulously documented and are subsequently provided to each client.

Construction
Gerling's philosophy of customization and quality control requires that all phases of design, construction, and integration be performed "in- house"—with no subcontractors used for any purpose. Gerling is one of perhaps two or three companies worldwide that can legitimately make this claim. To accomplish this, Gerling & Associates utilizes stateof- the-art methods and materials in one of the most comprehensively tooled facilities in the industry.

At Gerling & Associates, our greatest asset is the quality people who make up the Gerling team. Among the most frequently asked questions at Gerling & Associates is how we are able to provide such high quality products at such reasonable costs and in such a timely fashion.

Invariably, the answer lies in the excellence of our personnel. At Gerling, the staff is not made up of employees who simply punch a time-clock. The Gerling Team is instead composed of a dedicated group of Associates—whose singular goal is not just to custom build your first vehicle, but to ensure that you return time and again to Gerling for your mobile needs.
© 2024 Gerling & Associates, Inc. 5
Our structure consist of:

Mr. Fred Gerling; President
Mrs. Jennifer Fenton; Company Manager
Mr. Trent Kelly; Manager over all Construction Teams, Body fabrication, Prep and Paint, Interior, Power Systems and Finish Crew
Mr. Dusty Fenton, Final Inspector
Mr. Brandon Robinson, Quality Control
Mr. Scott Palazzola, Primary Point of Contact
As the core business at Gerling and Associates is Broadcast Television, we believe Gerling and Associates is unequally positioned for this particular project.

The core business, Remote Television is extremely demanding. Broadcast Television, televising all sports events requires extreme diligence in all aspects of the mobile facility construction. Reliability is paramount as a failure in air conditioning or power can take an event like the Super Bowl off the air. In fact, 80% of the mobile systems used to produce the last six Super Bowls were manufactured at Gerling and Associates.

Television clientele are extremely demanding and have trained us well in preparation for our mobile command and medical mobile business. As an example, Gerling’s mobile command custom solutions vehicle customers are very surprised with our attention to detail and expertise in creating interiors that are very efficient and of a fit and finish not seen in the mobile command industry and medical mobile business.

Our success speaks for itself in the following statistics:

G&A enjoys a 94% client return rate
G&A builds 9 of every 10 Network Television Production Trailers with expanding sides. G&A builds 1 of every 2 Satellite Uplink vehicles for Broadcast Television G&A builds 1 of every 3 broadcast remote facilities used in the European market.

G&A builds 20% of all Television Station News Vans
After the 9/11 attacks on our country, our family business decided to serve the Government by putting all we have learned in remote television to work in the custom construction of mobile command centers. This expertise has blossomed to include:

G&A has delivered 60 Mobile Command Centers to the FBI
G&A has delivered over 60 mobile command centers to various law enforcement agencies in the USA
12 large expanding side units for the FBI
18 Mobile command units for the US Postal Service
10 Evidence ordnance disposal units for the US Government © 2024 Gerling & Associates, Inc. 6
2 Mobile command units for The National Security Agency of the US Government 4 Mobile command units for California Department of Transportation 2 Mobile command units for The New York Metropolitan Transportation Authority 60 Miscellaneous Mobile Command Projects to Government Agencies across the USA 20 Mobile emergency units for the Department of Veterans Affairs The G&A workforce consists of:

Management 5
Sales 4
Office support 3
Purchasing 2
Engineering 6
Floor management 4
Floor associates 75
Total as of this document 99
G&A Value Adds:
- High quality construction built to last 10-15+ years
- Robust Power Systems
- Technology Integration
- Large underbody storage bays with sweep out design and integrated rub rail - Service after the sale- Here at Gerling and Associates we pride ourselves on our great “More hustle, Less hassle” service philosophy. We have our Issue Resolution Specialist on-call 24/7/365 to be there for any situation that may arise with your mobile facility. - Best warranty in the business- G&A not only builds the best mobile facilities in the industry but we also back them with the best warranty as well. All Gerling products come with a 1 year comprehensive warranty, meaning anything that does not operate properly due to a manufacturers defect in workmanship or material will be repaired at no charge.

We include a 3 year warranty on our paint and an incredible 4 year body and structural warranty as well to include any manufacturer’s defects in workmanship and material. © 2024 Gerling & Associates, Inc. 7
Recent Project Reference List
RTI International (for the CDC)
3040 Cornwallis Rd.

Research Triangle Park, NC 27709
Contact: Frank Mierzwa
[email protected]
919-302-1036
21 Samaritan EXP Class Mobile Medical Units
Amount of Contract: $11,075,000.00
Project Completion: Under Construction. First
batch of 3 units delivered August 2024
North Carolina Trucking
Association Foundation (NCTA)
223 S. West Street
Raleigh, NC 27603
Contact: Ryan Chambers
[email protected]
919-834-0387
53’ Dual Expanding Side Mobile
Teaching/Simulator Trailer
Amount of Contract: $813,700.00
Project Completion: July 2023
Virtual Tour: NCTA 1293 Dual EXP
Simulator Trailer on Vimeo
California Department of Social Services
One (1) Mobile Command Center Trailer
Disaster Services Branch
744 P Street, MS 8-10-143
Sacramento CA 95814
Contact: Brian Lussier
Phone: 916-869-8890
[email protected]
Amount of Contract: $425,000.00
Project Completion: October 2022
Virtual Tour: CASDD 1234 Mobile Command
Trailer on Vimeo
US Army Medical Center of
Excellence
Learning Technology & Multimedia
(LT&M) Division
One (1) Sprinter Mobile Television
Unit Turn-Key
2105 11th Street
Bldg. 4191A DR 32
Fort Sam Houston, TX 78234
Contact: Franz Chenet
Chief, MEDVID Production Branch
Phone: 210-221-3111
[email protected]
Project Completion: 2024
C2 Financial Stability
See provided financial statements
© 2024 Gerling & Associates, Inc. 8
C3 Capabilities
In addition to the references above, G&A has recently completed or is working on the following projects and has a history of providing Law Enforcements/Response vehicles for over 20 years.

U.S. Department of Homeland Security
Six (6) Stallion EXP Class Mobile Deployment Vehicles
Rocklin California Police Department
One (1) Mobile Crime Scene Van
City of Topeka Police Department
One (1) 36’ Gooseneck Mobile Crisis Negotiation and Command Trailer Mine Safety Health Administration
One (1) 28’ Mine Emergency Unit Truck
One (1) 14’ Seismic Testing Truck
One (1) 20’ Communications Trailer
Santa Clara California Sherrif’s Office
One (1) 24’ Emergency Response Truck
US Department of Health and Human Services
One (1) Mobile Command Van
Department of Defense - Air Force
One (1) 20ft Mobile Command/Communications Trailer
US Veterans Administration
One (1) 40’ Mobile Command/Communications Trailer
Please see the attached business license.

We would welcome the opportunity to host City of Gardena representatives at our facility to show our capabilities and current projects.

C4 Insurance Requirements
Please see the attached Certificate of Insurance (COI). If awarded the contract, G&A can provide a specific copy noting City of Gardena as additionally insured. © 2024 Gerling & Associates, Inc. 9
Gerling 22’ Emergency Response Vehicle
Scope of Work Summary

1.0 Overall Scale: Chassis and Operations Enclosure

1.1 Vehicle Dimensions
▪ Operations Enclosure overall height 12’6” High including AC units ▪ Operations Enclosure length 22’
▪ Operations Enclosure 102” Wide
▪ Overall length 32’
Chassis Specifications- Requested
▪ 2025 Ford F750 Chassis
▪ 7.3L 2V DEVCT NA PFI V8 Gas -
335 HP @ 3750 rpm
▪ Automatic transmission
▪ 50gal. left front fuel tank,
▪ 25,999 lbs. GVWR (NON-CDL)
▪ 10,000 lbs. front GAWR
▪ 19,000lbs. rear axle capacity
▪ 4-wheel ABS, hydraulic disc brakes
▪ Multi-leaf rear springs
▪ AM/FM/USB/Bluetooth stereo
▪ 120,000 frame yield strength (psi)
▪ Backup Alarm
▪ Mirrors, Dual Stainless Steel
▪ Air Conditioning, Manual
© 2024 Gerling & Associates, Inc. 10

2.0 Chassis Weight and Axle Loading
▪ Overall GVWR 25,900 LBS. **NON-CDL**
▪ GVWR Front Axle 10,000 LBS.
▪ GVWR Rear Axle 19,000 LBS.

Body and chassis shall be in compliance with legal weight limits and transportation regulations on all public highways. No special permits shall be required for travel on any public highway.

A Commercial Driver’s License shall not be required
Vehicle body design and axle placement shall be developed according to Client specifications of all equipment, accessories, and all appointments through use of Gerling’s exclusive CAD-based Weight & Balance logarithmic software. This software is the only weight and balance program in the industry to have the capacity to compute the distribution of weight, using weights of each piece of television production equipment. As this information (rack elevations) is made available to Gerling, final design and axle placement is determined using this software.
© 2024 Gerling & Associates, Inc. 11

3.0 Body Construction: Methods and Materials
General:

The mechanical design and construction of the production portion of the unit shall be such that the Client, with proper maintenance, can expect at least 15 years of use.

Shell strength exceeds Department of Transportation requirements of being able to sustain at least 1.5 times overall vehicle weight in the event of rollover or inversion.

All Gerling aluminum-to-steel joints are insulated with High Molecular Density Polymer to prevent corrosion due to galvanic electrolysis.

Aluminum skin shall be .090 at bulkheads and sides, continuous, seamless construction.

Fabrication and Construction practices shall utilize proprietary methods of MIG Welding and chemical bonding. Lord 500 Series Acrylic Adhesive shall provide extremely high impact rating and extreme resistance to thermal and chemical stress.

Body Filler products shall not be utilized in any weight or stress-bearing component of the aluminum body.

3.1 Floor Frame shall incorporate:
▪ Twin 4” aluminum I-beams, configured linearly to
securely fasten Operations Enclosure to Chassis
Frame Rails.
▪ 3” T-6061 Aluminum Alloy I-beams on 16” centers.
▪ .125 T-6061 Aluminum sheeting
▪ Additional Gerling proprietary methods and materials

3.2 Wall and Bulkhead Construction shall incorporate:
▪ .125”x2”x2” T-6061 Aluminum Alloy square tubing on 16” centers (lengths vary to accommodate roof 45 deg. dish reservoir, doorframes) ▪ .125”x2”x4” T-6061 Aluminum Alloy square tubing
▪ .090” T-6061 Aluminum Sheeting for exterior surface
▪ Cabover storage attic
© 2024 Gerling & Associates, Inc. 12
▪ Additional Gerling proprietary methods and materials

3.3 Corner Construction shall incorporate:
▪ .125”x2”x2”x3” beveled T6061-T6 Aluminum Alloy extrusions into which .090 sides and bulkheads shall be inserted, then welded and bonded ▪ Extrusions shall incorporate additional 2” x 2” tube aluminum for added support. ▪ .125” aluminum formed cap shall cover full height of body corner, providing additional strength and enhancing appearance.

3.4 Walk On Roof Construction shall incorporate:
▪ .125”x2”x4” T-6061 Aluminum Alloy square tubing on 12” centers ▪ .125”x2”x4” T-6061 Aluminum Alloy square tubing
▪ 5”x2”x ½” C-Channel for roof perimeter
▪ .040 Aluminum Sheeting for exterior roof surface
▪ Additional Gerling proprietary methods and materials

3.5 Exterior Finish:
▪ Full preparation to consist of all caulking, trimming, sanding, etching (zinc chromate chemical etching agent)
▪ 1 coat primer and 2 coats Aircraft-Grade
Acrylic Polyurethane DuPont, white in color
▪ Coverage shall include inside bay doors
▪ Body to be undercoated with anti-corrosion
agent
▪ G&A Scepter Series, Smooth Seamless automotive look exterior ▪ Graphics Package (customer to provide artwork)
© 2024 Gerling & Associates, Inc. 13

4.0 Undercarriage Storage Bays (Belly Bays)
General:

Shall be integrated into the skirting around the perimeter of the vehicle, beneath the chassis frame, such that the body is streamlined
Quantity three (3) Storage bays shall be provided per
side
▪ Ground Clearance shall be 12” between rub rail and ground ▪ Forward bay on each side of the vehicle is equipped with a slide out tray

4.1 Special Design Features
▪ Bay floors shall be of “sweep-out” construction, with no raised edges to pool water or obstruct loading.
▪ To include 3/8” x 4” “Rub Rail” guards that protrudes ½” laterally beyond the bay doors for protection in cornering situations.
▪ To include 3/8” x 3” x 4” Skid Rail for thorough protection in bottom-out situations.

4.2 Material
▪ 10-gauge T-6061 Aluminum
▪ 2” x 4” aluminum c-channel construction

4.3 Weatherproofing/Security
▪ FurgoCar integral locking handles operating by a locking cam-style lever mechanism
▪ Perimeter of each bay door shall seat on 90 degree exterior surface and trimmed in crushable gasket, rendering the bay waterproof. ▪ Doors shall be held in the open position by means of gas charged struts; the geometrical positioning of which shall aid in both opening and closing. ▪ Hinges to be stainless steel, continuous piano hinges isolated with Mylar tape to prevent electrolysis between aluminum and stainless steel.

4.4 Equipment to be permanently stored in Storage Bays shall include:
• Gerling Custom Designed Aluminum Power Frame,
which shall contain all power entry panels, analog
meters and all other elements of Main Power Control
Panel. Rear of frame shall be protected by means of
an expanded metal screen painted safety yellow.
• Generator
© 2024 Gerling & Associates, Inc. 14

5.0 Exterior Doors

5.1 Personnel Doors:
▪ Provide and install one (1) 36” x 78” entry doors with stair and handrail set. Includes tinted window.

5.2 Personnel Doors, Entrance Stairs and Platform
Construction shall incorporate:
▪ 2” x 2” x .125” T-6061 Aluminum Alloy square tubing
▪ .125 T-6061 Aluminum Alloy skin
▪ Reinforcement to prevent bowing shall be gained through use of 5” aluminum hat channel
▪ Shall be supplied with Yale panic-bar exit devices and LCN single-action track door closers (with no protruding “elbow” extending into operations interior). ▪ Stainless steel plates shall be mounted beneath (hand wear) exit device and at bottom of door (kick wear) to guard against wear upon repeated exits. ▪ Doors shall be provided with a separate “travel” latch that keeps the door closed by means of wedges that are driven into receiver holes at top and bottom of door frame; putting latch in travel position crushes gasket around door perimeter, rendering it waterproof for travel.
▪ Custom manufacture one (1) 10-gauge aluminum “Dimple Tread” safety grating expanded metal stairs; Stairs shall be full width
▪ One (1) Personnel Stairs shall be height adjustable by means of knurled knob which shall fix sliding feet. No spring mechanism, which is subject to corrosion, shall be employed.
▪ Two (2) handrails shall be custom manufactured and provided for each set of stairs; to be constructed of extruded T-6061 Brushed Aluminum Alloy round tubing, .125” wall thickness.
▪ All rails, stairs shall be inter-changeable with respect to mounting tabs utilized to fasten stairs to Vehicle.
© 2024 Gerling & Associates, Inc. 15

6.0 Exterior Functional

6.1 Scene & Emergency Lighting
▪ Provide and install one (1) Whelen 295SLSA6
controller with SA315P speaker
▪ Provide and install eight (8) Whelen red/blue
flashing lights
▪ Provide and install eight (8) Whelen scene lights.

6.2 Backup camera
▪ Provide and install one (1) Provision rear back up
camera system with 7” cab mounted monitor

6.3 Exterior Monitor
▪ Provide and install one (1) weatherproof exterior monitor enclosure with power/HDMI connections.

6.4 Roof Access Ladder
▪ Provide and install one (1) custom aluminum roof access ladder

6.5 Roof Storage Box
▪ Provide and install one (1) aluminum storage box with locking latch

6.6 Exterior Gun Storage Compartment
▪ Provide and install one (1) exterior storage compartment with roll up door and custom gun storage rack to
accommodate up to (20) AR style rifles
© 2024 Gerling & Associates, Inc. 16

7.0 Interior Construction: Methods and Materials
Final layout and determination of operations area to be designed by Client and Gerling & Associates upon engineering meetings to ensure that Client specifications and needs are met

7.1 Fit and Finish
▪ 3/4” Decking
▪ Floor covering shall be Loncoin vinyl
▪ Walls shall be covered in 3/8” plywood with FRP or carpet ▪ Ceiling shall be covered in 3/8” plywood with FRP or
carpet covering
▪ Colors TBD by client in engineering meeting

7.2 Interior Lighting
▪ Provide and install six (6) 2'X2' Flat panel LED- 45 wattdimmable ▪ Provide and install eight (8) DC powered Red/White LED combo fixtures

7.3 Operations Area
▪ Provide and install two (2) aluminum storage cabinets with roll up access doors and shelves
▪ Provide one (1) aluminum storage cabinet with
approximately four (4) drawers
▪ Provide and install one (1) custom cubby storage system on the streetside wall
▪ Provide and install one (1) combination smoke/CO
detector
▪ Provide and install one (1) 5lb ABC fire extinguisher © 2024 Gerling & Associates, Inc. 17

8.0 Environmental Control

8.1 Insulation
▪ Insulation factor on walls of R14 in concert with roof-air Air-Conditioning system shall provide environmentally secure environment
▪ Provide and install full thermal insulation on outer walls, floor, doors and ceiling o Insulation to be Blue Dow 2” Owen Corning Polystyrene o Includes continuous vapor seal
o PolySeal foam to ensure vapor-tight insular seal
o Spray foam insulation under the floor
▪ Insulation factors as follows: R14 walls, R14 ceiling, R14 floors, R9 doors, and R2 door seals

8.2 Air Conditioning
▪ Provide and install one (1) 13,500 BTU roof-mounted
HVAC units
▪

8.3 Heat
▪ Roof air-conditioners are equipped with electric heat strip options
© 2024 Gerling & Associates, Inc. 18

9.0 Electrical System

9.1 Power Source
Gerling Power System

9.1.1 Power Source
▪ The Vehicle shall have a 100A single phase power
system and shall be capable of being powered by
means of:
o Shore power
o 7kw Generator

9.1.2 Power Entrance and Monitoring
▪ Analog meters by Yokogawa shall be provided and installed on panel in vehicle interior, allowing monitoring during operations of:
o Amperage and Voltage
NOTE: Gerling provides and recommends analog meters, as digital meters may not function at extreme temperatures
▪ Supply and install one (1) 25’ shore power cable rated at 100 amps with shore power inlet
o Provide and install one (1) 6’ pigtail adapters

9.1.3 Transmission and Termination
▪ All Electrical wiring to utilize THHN insulated stranded copper wire o All Electrical wiring to be in strict accordance to “as-built” drawings which shall be provided to the Client
o All Electrical wiring shall be dressed in accordance with highest industry standards
o All wire runs shall be routed through EMT and flexible conduit. Full perimeter surface mounted raceway included
▪ Provide and install up to twelve (12) 20-amp Hubbell wall receptacles in trailer Interior
▪ Provide and install two (2) Hubbell GFI protected exterior weatherproof duplex outlets, location to be determined by the Client.

9.2 Low Voltage System

9.2.1 12-Volt Power System
▪ A 12V DC system shall be provided and integrated
© 2024 Gerling & Associates, Inc. 19
o Power Source for 12v DC shall be two (2) deep cycle batteries to be housed in a vented, anti-corrosive enclosure.
o Provide and integrate IntelliPower 9280 shall be provided and integrated, capable of providing 80A at 12V DC
▪ Shall charge the batteries
▪ Shall supply the DC loads while power is applied to the vehicle. ▪ Interior lighting, activated by a mechanical timer located at personnel door such that interior DC powered devices will not be unintentionally left running

10.0 Generator
▪ Provide and install one (1) 7Kw Cummins Gasoline
Generator
▪ Belly Bay Mounted
▪ Shall include Remote start/kill switch
▪ Gerling Quiet-Pak Enclosure
▪ Shall be equipped with manual transfer switch
▪ Fuel pickup from the vehicle’s tank
© 2024 Gerling & Associates, Inc. 20
22’ Emergency Command Vehicle

G&A STANDARD TERMS FOB ESTIMATED COMPLETION
30% Upon Order
30% Upon Chassis Arrival
Balance upon acceptance at G&A
Gardena, CA 270-360 Days
TOTAL PRICE $398,959.00
Includes:
o All Systems Schematics
o Up to one (1) day of operations training on the vehicle o Three (3) year manufacturer comprehensive warranty including defects in workmanship and material. See fully warranty details below o Individual components will be covered by its own manufacturers limited warranty o 24/7 Telephone support access handled by our Service Manager, Brandon Robinson @ 614-296-1454. Gerling and Associates Service Department (gerlinggroup.com) This Confidential Quotation is effective for 60 days.

Proposed by:_____________________/___/2024
Fred Gerling
Gerling & Associates, Inc.

Accepted by:_____________________/___/2024
© 2024 Gerling & Associates, Inc. 21

GERLING AND ASSOCIATES STANDARD LIMITED WARRANTY
Your G&A Resolution Specialist: Brandon Robinson
Congratulations on your purchase of your new Mobile Facility manufactured by Gerling and Associates (“G&A”). Our service continues after the sale, as we are a company focused on your repeat business. Therefore, we present what we believe to be the best Limited Warranty in the Mobile Facility Industry: G&A’s Repair/Replacement Warranty (“Warranty”).

The Warranty includes parts and labor and is valid for one (1) year from date of vehicle acceptance, meaning the date you take possession of the Mobile Facility at G&A (“Acceptance Date”). (See Air Conditioner Warranty for Environmental Requirements) The Warranty covers the trailer body, expanding section structure and box-body construction for four (4) years, parts and labor from the Acceptance Date. The Warranty also covers for four(4) years from Acceptance Date the kingpin, vertical support structures, horizontal support structures, and bay horizontal and vertical supports.

The Warranty coversthe fixed body forfour(4) years on the structure vertical and horizontal supports, frame, sidewall and bay structure.

Under the Warranty, G&A agrees to repair and/or replacement, including parts and labor during the applicable warranty period for the following systems:

Power
G&A will assume responsibility for the repair and/or replacement of Technical and Environmental Power System and elements thereof as installed by G&A, including parts and labor, for one (1) year from the Acceptance Date.

Production Truck & Trailer Power Exception
G&A provides a “green” Cam-Lock connector to provide a ground for your unit. Because altering the art of proven television production will on occasion require “floating” the ground, G&A does notrecommend this practice. Equipment can be damaged through this practice and will not be the responsibility of G&A.

Air Conditioning
G&A will assume responsibility for arranging the repair and/or replacement of the Environmental Air Conditioning System and elements thereof, as installed by G&A. All roof top air conditioners are warranted for one (1) year, parts and labor solely by the manufacturer and are not covered by the G&A Warranty. Marv-Air provides a one (1) year parts only warranty and Marv-Air air conditioners are not covered by the G&A Warranty. Bard Systems provides NO warranty on air conditioners installed on mobile system. Northern Air provides one (1) year warranty on parts ONLY. Mitsubishi provides one (1) warranty on parts ONLY.

Please note that all air conditioner warranty work must be assigned to a designated G&A © 2024 Gerling & Associates, Inc. 22
service facility or vendor by the G&A Issue Resolution Specialist Service by the End-User is not covered under and voids the Warranty.

Interior
G&A will assume responsibility for the repair and/or replacement of conversion interior and elements thereof, as installed by G&A, both parts and labor, for one (1) year from the Acceptance Date.

Please note: the folding floor warranty provided by this section is void if a folding floor is used to accommodate equipment over 50 pounds during system integration. All equipment over 50 pounds must be integrated with the folding floor in the up position.

Paint
G&A will assume responsibility for repair and/or replacement of all G&A paint and finish work for three (3) years labor and materials from the Acceptance Date. G&A is not, however responsible for any paint damage incurred by usage or damaged in any way after the Acceptance Date.

Scepter Series “smooth, seamless sides” paintwork is warranted for three (3) years labor and materials with the exception of minor thermal expansion discontinuity of negligible width (50- 100 microns) in the outer paint surface. This expansion is limited to aluminum panel vertical splicing points only over the glue seam. This discontinuity is allowed for expansion and contraction of aluminum panels.

Bodywork Conversion-Exterior
G&A will assume responsibility for the repair and/or replacement of conversion of body exterior and installation of associated hardware, and elements thereof, as installed by G&A, including parts and labor, for one (1) year from the Acceptance Date. G&A will not be responsible for exterior body parts damaged by usage or damaged by accident.

Chassis
G&A will provide the Client with documentation of Manufacturer’s Warranty, if applicable.

Chassis by GMC, Ford Motor Company, Freightliner, Peterbilt, Great Dane, Trailmobile, and G&A are extended to the end-user through G&A and are part of this Warranty. As provided by the manufacturer of the chassis elected for the project.

Heat and Water Damage
Please note that the Warranty does not cover damage to items installed by you that are caused by heat or water. Remote Television Production, Mobile Command usage and Display requirements take place under all weather extremes. Some weather phenomena have the very limited possibility of intruding in or around the best G&A’s designed systems of sealing and G&A shall not be responsible in any way for any damage to the Mobile Facility caused by any such weather phenomena.
© 2024 Gerling & Associates, Inc. 23
Warranty Repairs
By accepting this Warranty, you hereby agree and acknowledge that all warranty work shall be performed by G&A at the G&A facility located in Sunbury, Ohio, or by G&A’s designated service centers and servicing agents; to not permit any other warranty work to be performed on the Mobile Facility except upon express written consent of G&A; and that you shall promptly communicate to the G&A Resolution Specialist all issues arising under this Warranty and to allow G&A to either perform the Warranty work itself or to arrange the performance of the Warranty work through an authorized vendor.

As the nature of the mobile facility industry may make returning the vehicle or trailer to G&A’s Sunbury, Ohio facility difficult or impractical, the following will apply in the event that you cannot return the Mobile Facility to G&A’s Sunbury, Ohio facility:

1.) The Mobile Facility will be serviced by an authorized vendor to be determined by G&A at its sole and exclusive discretion.

2.) You agree to be responsible for the costs of travel, room, responsible expenses and board for the required G&A Personnel to perform the needed warranty repairs at the location of the Mobile Facility. A travel authorization form must be completed by you before travel arrangements are made and a credit card shall be required to hold such reservations. Fuel surcharges may apply. Once G&A Personnel is onsite, G&A will be responsible for all needed tools, supplies and shop items to complete the warranty repairs
All warranty issues shall be communicated by the Buyer to Gerling and Associates with all outside vendor warranty work to be arranged by Gerling and Associates. *DISCLAIMERS AND LIMITATIONS*
Please note that the following disclaimers and limitations apply to the Warranty:

Disclaimer Of Express And Implied Warranties

THE G&A REPAIR/REPLACEMENT WARRANTY IS EXPRESSLY LIMITED TO THE TERMS AND CONDITIONS STATED HEREIN. THERE ARE NO OTHER WARRANTIES,

EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WHICH EXTEND BEYOND THOSE EXPRESSLY STATED IN THIS WARRANTY.

Limitation Of Remedies To Repair And/Or Replacement
The Warranty is expressly limited to the repair and/or replacement of construction defects only and the service required to repair or replace those construction defects. You hereby agree that the Warranty is your sole and exclusive remedy and is in substitution of any other remedy available at law or equity.

Except as otherwise expressly stated herein, the Warranty is limited to covered parts only.

Customer accounts must be in good standing to be eligible to receive warranty related services.

Limitation of Liability to Repair and/or Replacement Costs In the event an issue arises falling within the terms and conditions of the Warranty, you shall be entitled to the limited remedy of repair and/or replacement of the defect. Please note that G&A shall not be liable for any misuse or modification of the Mobile Facility or any parts thereof or damages caused from not adhering to the Warranty or owner’s Instruction Manual, including G&A Maintenance Directives. Your failure to follow and adhere to the terms and conditions under the Warranty shall render the Warranty null and void.

IN THE EVENT OF A BREACH OR REPUDIATION OF THE WARRANTY, YOU

AGREE AND ACKNOWLEDGE THAT YOU SHALL NOT BE ENTITLED TO

RECOVER ANY LOSSES, COSTS, EXPENSES, LIABILITIES, OR INCIDENTAL OR

CONSEQUENTIAL DAMAGES (INCLUDING, BUT WITHOUT LIMITATION, LOSS

OF USE OR PROFITS, DAMAGES TO PROPERTY, ALL LIABILITIES YOU HAVE TO

YOUR CUSTOMERS OR THIRD PERSONS, LOSS OF USE, COSTS, REVENUE OR

PROFITS RELATED TO THE MOBILE FACILITY BEING OUT OF SERVICE FOR

ANY REASON, AND ALL OTHER SPECIAL OR CONSEQUENTIAL DAMAGES),

WHETHER DIRECT OR INDIRECT, HOWEVER CAUSED AND UNDER ANY

THEORY OF LIABILITY, WHETHER OR NOT RESULTING FROM, OR

CONTRIBUTED TO BY THE DEFAULT OR NEGLIGENCE OF G&A, AND

NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY STATED IN THIS WARRANTY OR THE PURCHASE AGREEMENT.

G&A’s liability under the Warranty shall in no event exceed its cost of correcting defects in the Mobile Facility or replacing the same with non-defective equipment.

Gerling and Associates thanks you for your business and wants your experience with your Mobile Facility to be a positive one. Therefore, all efforts will be made to ensure that any problem covered by the terms of this Warranty will be resolved under the above stated guidelines.

Gerling and Associates, Inc.

Financial Statements
For Years 2021 through 2023
Gerling and Associates, Inc.

Summary
Balance Sheet
For years 2021 through 2023
December 31, 2023 December 31, 2022 December 31, 2021
ASSETS
Current Assets $ 14,536,090 $ 10,949,799 $ 10,749,886
Fixed Assets $ 1,156,918 $ 961,240 $ 964,788
Other Assets $ 406,110 $ 415,113 $ 424,116
TOTAL ASSETS $ 16,099,118 $ 12,326,152 $ 12,138,790

LIABILITIES & EQUITY
Liabilities
Current Liabilities $ 9,310,777 $ 5,628,142 $ 5,390,140 Long Term Liabilities $ 2,356,579 $ 2,598,196 $ 2,875,860 Total Liabilities $ 11,667,356 $ 8,226,338 $ 8,266,000
Equity $ 4,431,762 $ 4,099,814 $ 3,872,790
TOTAL LIABILITIES & EQUITY $ 16,099,118 $ 12,326,152 $ 12,138,790 Gerling and Associates, Inc.

Summary
Statement of Operations and Retained Earnings
For years 2021 through 2023
Jan - Dec 2023 Jan - Dec 2022 Jan - Dec 2021
Ordinary Income and Expense
Sales $ 19,273,435 $ 16,240,410 $ 13,898,234
Cost of Sales $ 15,817,486 $ 13,575,837 $ 11,684,021
Gross Profit $ 3,455,949 $ 2,664,573 $ 2,214,213
General and administrative expenses $ 2,652,932 $ 2,035,103 $ 1,805,712 Net Income from Operations $ 803,017 $ 629,470 $ 408,501 Other Income and Expense $ (471,069) $ (402,446) $ 178,856 Net income $ 331,948 $ 227,024 $ 587,357

INSR ADDL SUBR

LTR INSR WVD

DATE (MM/DD/YYYY)

PRODUCER CONTACT
NAME:

PHONE FAX
(A/C, No, Ext): (A/C, No):

E-MAIL
ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER

POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

COMMERCIAL GENERAL LIABILITY

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

AUTHORIZED REPRESENTATIVE
INSURER(S) AFFORDING COVERAGE NAIC #
Y / N
N / A
(Mandatory in NH)

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
EACH OCCURRENCE $

DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
$
PROOTHER:

JECT LOC

COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS

AUTOS ONLY
HIRED PROPERTY DAMAGE $
AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE $
CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
PER OTHSTATUTE ER
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ POLICY

NON-OWNED

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

ACORDTM CERTIFICATE OF LIABILITY INSURANCE
Travelers Indemnity Company
Travelers Property Casualty Ins. Co
Phoenix Insurance Company
01/31/2024
USI Insurance Services LLC
312 Elm Street, Suite 2400
Cincinnati, OH 45202
855 874-1390 25658
36161
25623
A X
X
X
Y6304X876744IND24 01/17/2024 01/17/2025 1,000,000
100,000
10,000
1,000,000
2,000,000
2,000,000
C
X
X X
BA4X8763632414G 01/17/2024 01/17/2025 1,000,000
B X X
X 10,000
CUP7X3976832414 01/17/2024 01/17/2025 10,000,000
10,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) 1 of 1
#S43487483/M43487464
Client#: 2032075 GERLIASS
#S43487483/M43487464
AYCAW
Gerling and Associates, Inc.
200 Kintner Parkway
Sunbury, OH 43074

STATE OF OHIO

DEPARTMENT OF TAXATION
P. 0. BOX 182215, COLUMBUS, OHIO 43218-2215

VENDOR'S LICENSE
COUNTY OF _ _ E_ _A�W_ _R_E A _ ______ _

PRESCRIBED

SALES TAX FORM
NO. ST -3 (REV. 09/29/00)

LICENSE NUMBER ASSIGNED

BY COUNTY AUDITOR
N� 21 030006
DATE 10-10-01
THIS IS TO CERTIFY, that the vendor herein named, having complied with provisions of Sec. 5739.17 of the Revised Code of Ohio, is hereby, authorized to make taxable sales, at the location specified below. THIS LICENSE SHALL TERMINATE AND BE NULL AND VOID: IF THE BUSINESS IS MOVED TO A LOCATION OUTSIDE OF THE COUNTY OTHER THAN WHERE IT PRESENTLY CONDUCTS BUSINESS, IF THE BUSINESS IS SOLD, IF AN INDIVIOUA!. OR PARTNERSHIP INCORPORATES HIS OR THEIR BUSINESS, IF A PARTNERSHIP IS DISSOLVED, IF A CORPORATION DISSOLVES; OR IS CANCELLED, FOR CAUSE, BY THE TAX COMMISSIONER.

Gerling and Associates Inc
NAME

TR DE NAME OR OBA, IF OTHER THAN ABOVE
138 Stelzer Ct

BUSINESS ADDRESS
Sunbury
CITY
Integrate Television Remote Facilities

KIND OF BUSINESS
--�CORP 0RA��-��-- 0 N CHARTER
43074 740-965-2898
ZIP CODE TELEPHONE NO.
443130

CODE NUMBER
--=D .:.
:.

A..

ID�c.

A. _,Y..

O=-=S:.T __ , County Auditor H. Disbennett By __
Deputy
The Ohio Sales Tax Law provides that no vendor shall fail to collect the full and exact tax as required by Sections 5739.01 to 5739.31, inclusive, of the Revised Code, or fail to comply with such sections and the rules and regulations of the tax commissioner.· Whoever violates this provision shall be fined not less than twenty-five nor more than one hundred dollars for a first offense; for each subsequent offense such person shall, if a corporation, be fined not less than one hundred nor more than five hundred dollars, or if an individual or a member of Er partnership, firm, or association, be fined not less than twenty-five nor more than one hundred dollars, or imprisoned not more than sixty days, or both.

Dayton Legal Blank, Inc., Form No. 24022
--� --
--
City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 15.B
Section: DEPARTMENTAL

ITEMS - POLICE
Meeting Date: January 14, 2025
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Approve Three-Year Agreement with Peregrine Technologies, Inc. for Data Integration Services in the Amount Not to Exceed $273,000 COUNCIL ACTION REQUIRED:

Staff Recommendation: Approve Agreement
RECOMMENDATION AND STAFF SUMMARY:

The Gardena Police Department currently uses multiple data systems for its daily operations.

The majority of these systems are not linked and require a significant amount of time, training, and effort to cross analyze case-related data and effectively investigate crime trends. None of these systems allow the Department to both proactively understand and respond to public safety concerns in real time.

In August 2024, the City of Alhambra released a Request for Proposals (RFP) to provide a real-time data visualization platform to serve as the key component of a real-time information center. The City of Alhambra’s intent was to receive proposals for services to include pre-built connectors that allow for seamless integration with critical existing police department systems, as well as training, maintenance, and support of the software. On November 1, 2024, Peregrine Technologies, Inc. was awarded the contract as a result of that RFP, and Section 34 (Competitive Procurement Selection Process) of that contract allows other California agencies to leverage Alhambra’s RFP for the same or similar services.

Peregrine Technologies, Inc. is an advanced analytic platform that provides a single point of access to view and analyze large-scale, real-time data from multiple data sources. The software performs several critical functionalities including data integration, search and information retrieval, advanced analytics, data management, collaboration, access control, and security. The Peregrine software would provide critical capabilities in furtherance of the Department’s goals for its real time information center.

Peregrine provides a one-stop solution to data integration through their proprietary software that allows all personnel to access multiple databases through one useful, actionable, portal.

Peregrine will integrate data from the Computer Aided Dispatch (CAD) data, Records Management Systems (RMS) data, body camera footage, automated license plate reader system, video system, and the professional standards system. This will create a comprehensive view to easily gain immediate, real-time, access to virtually all of Gardena’s critical Public Safety information, such as Tiburon CAD, Mark43 RMS, Axon Evidence.com and IA Pro, Vigilant ALPR, and Veritone.

Currently, the process of critically analyzing data and producing meaningful reports is primarily done manually. This is extremely inefficient and costly. Peregrine Technologies provides a powerful, unique solution that allows for intelligent analysis and reporting capabilities across all platforms and applications currently utilized by the Gardena Police Department. Peregrine does not create or bring any new data to the City, but rather utilizes data from systems the City owns and makes it quickly functional. In addition to significant improvements to police operations, the system will also act as a workforce multiplier by creating operational efficiencies, particularly regarding crime stat reporting and real-time information and investigative tools. This is now a cumbersome manual process involving many individuals in various roles.

Peregrine provides a powerful solution to address the demand for increased transparency by enabling staff to more easily respond to Public Records Act requests, subpoenas, and the public demand for meaningful fact-based information related to policing (i.e., informal and formal public contacts, community engagement, deployment of resources, crime trends, policies and procedures, use of force, etc.).

Peregrine is currently supporting other law enforcement agencies across thirteen states and more than 60 customers including Southern California agencies such as Los Angeles Police Department, Redondo Beach Police Department, Glendale Police Department, Anaheim Police Department, and Orange County Sheriffs.

FINANCIAL IMPACT/COST:

The cost for Peregrine Technologies’ Inc. hosted system with data integration services is $91,000 per year for a three-year contract, for a total amount not to exceed $273,000.

Funding Source: Citizens Option for Public Safety Grant Award (COPS Grant) ATTACHMENTS:

Contract & Exhibits A, B, C.pdf
Alhambra & Peregrine Contract.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager
Consultant Agreement with Peregrine Page 1

AGREEMENT BETWEEN

THE CITY OF GARDENA
AND
Peregrine Technologies, Inc.

This contract, hereinafter referred to as Agreement is entered into this 14th day of January, 2025, by and between THE CITY OF GARDENA (“City”) and Peregrine Technologies, Inc., a California corporation (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree, as follows.

1. Recitals.

A. Whereas, City requires the services of a professional to provide real-time data visualization platform services; and
B. Whereas, Consultant has represented that it is qualified by virtue of experience, training, education and expertise to provide these services; and
C. Whereas, City has determined that the public interest, convenience and necessity require the execution of this Agreement.

D. WHEREAS, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

2. Services.

A. Consultant agrees to provide the professional services described in the City’s Request for Proposals (RFP) and any associated addendum, attached hereto as Exhibit “A”, Consultant’s Response to City’s RFP (“Consultant’s Proposal”), attached hereto as Exhibit “B”, and Changes to Peregrine’s Proposal for the City of Gardena (“Changes to the Proposal”) attached hereto as Exhibit “C”, each incorporated herein by this reference (“Services”).

B. The Services shall be performed in accordance with the Project Schedule set forth in Exhibit B and Exhibit C. Consultant shall not be liable for any failure or delay in furnishing proposed Services resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders or regulations, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, failure by City to provide appropriate access to equipment or personnel, or other causes beyond Consultant’s reasonable control.

3. Additional Services. If City determines that additional Services are required to be Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Consultant Agreement with Peregrine Page 2
provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional Services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the amount agreed upon in writing by the Parties. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

4. Consultant’s Proposal. This Agreement shall include Consultant’s proposal or bid which is incorporated herein as Exhibit B and Changes to the Proposal which is incorporated herein as Exhibit C.

6. Compensation. Compensation for the Services shall be billed as set forth in Exhibit B, attached hereto. The Compensation is inclusive of all costs that may be incurred by Consultant in performance of the Services, including but not limited to such items as travel, copies, delivery charges, phone charges, and facsimile charges, unless otherwise. In no event shall compensation under this Agreement exceed TWO HUNDRED SEVENTY-THREE THOUSAND and 00/00 ($273,000) without the prior written authorization of the City Council.

7. Term of Agreement/Termination. This Agreement shall commence on the Effective Date and continue for a period of three (3) years, ending on January 14, 2028, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

A. This Agreement shall be effective as of the date of execution by the City and shall remain in effect until all Services are completed or until terminated as provided for herein.

C. Unless for cause, Consultant may not terminate this Agreement. If Consultant is terminating this Agreement for cause, it must provide the City with thirty (30) days written notice.

D. Upon receipt of a termination notice, Consultant shall: (1) promptly discontinue all Services, unless the notice directs otherwise; and (2) within ten (10) Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Consultant Agreement with Peregrine Page 3
days, deliver to City all files, data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the Services under this Agreement, whether completed or in progress. Consultant shall provide these documents by both hard copy and in electronic format if available. In the event of termination for other than cause attributable to Consultant, Consultant shall be entitled to reasonable compensation for the Services it performs up to the date of termination and shall be deemed released from liability for any work assigned but not completed as of the effective date of termination.

8. Agreement Administrator. For purposes of this Agreement, City designates Chief Mike Saffell or designee as the Agreement Administrator who shall monitor Consultant’s performance under this Agreement. Consultant shall be notified in writing of any deficiency in the performance of this Agreement in a timely manner by Agreement Administrator Consultant shall have five (5) business days from receipt of the notification to cure any deficiency to the reasonable satisfaction of the Agreement Administrator. All costs for such corrections shall be borne by Consultant and shall not increase Consultant’s fees due hereunder. Should the Agreement Administrator determine that Consultant has not performed its obligation as stated in this Agreement in a satisfactory manner, City may terminate this Agreement for cause as specified in Section- Term of Agreement/Termination. All notices, invoices or other documents shall be addressed to the Agreement Administrator, as well as all substantive issues relating to this contract. City reserves the right to change this designation upon written notice to Consultant.

9. Invoices and Payments.

C. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

D. Consultant will invoice for the annual subscription at the outset of each year of the agreement.

10. Records/Audit.

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A. Consultant shall be responsible for ensuring accuracy and propriety of all billings and shall maintain all supporting documentation for a minimum of three (3) years from the completion date of the Services under this agreement the following records:

1. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assure proper accounting for all funds;

3. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

B. City shall have the right to audit Consultant’s invoices and all supporting documentation for purposes of compliance with this Agreement for a period of three years following the completion of Services under this Agreement.

13. Key Personnel. City has relied upon the professional training and ability of Consultant to perform the Services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all Services under this Agreement. In the event that City, in its sole discretion, at any time during the Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City.

14. Performance By Consultant. Consultant shall maintain or exceed the level of competency presently maintained by other similar practitioners in the State of California, Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Consultant Agreement with Peregrine Page 5
for professional and technical soundness, accuracy and adequacy of all work, advice and material furnished under this Agreement.

15. Use of Materials.

Consultant shall provide City with copies of these items upon demand, and in any event, upon termination of this Agreement. The Peregrine platform is a commercial service. No custom code will be developed during the course of performance.

18. Confidentiality Clause. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal statutes ("Confidential Information"). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information.

Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Consultant Agreement with Peregrine Page 6
Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub-consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information. "Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.

Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.

19. Legal Requirements.

B. Consultant warrants that it shall perform the Services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Consultant Agreement with Peregrine Page 7
Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

20. Conflict of Interest and Reporting.

2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of Services to be performed under this Agreement.

B. Consultant and its representatives shall refrain from lobbying City of Gardena officials, employees and representatives for the duration of this Agreement.

22. Insurance.

Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all of the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

C. Coverage, Limits and Policy Requirements. Consultant shall maintain the types of coverage and limits indicated below:

3. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
a. The City, its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy. b. The insurer shall agree to provide City with thirty (30) days prior written notice, return receipt requested, of any cancellation, non-renewal or material change in coverage.
c. For any claims with respect to the Services covered by this Agreement, Consultant’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its elected and appointed officers, employees, agents and volunteers shall be excess of Consultant’s insurance and shall not contribute with it.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Consultant Agreement with Peregrine Page 9
D. Additional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder or to fulfill the indemnification provisions and requirements of this Agreement. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. Deductibles. Any deductible or self-insured retention over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

23. Indemnity.

A. Consultant hereby agrees to the following:

1. Indemnification for Professional Services. Consultant will save harmless and indemnify City and, at City’s request, reimburse defense costs for City and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries, including death or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by Consultant or any of Consultant’s officers, agents, employees, or representatives, in the performance of this Agreement.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Consultant Agreement with Peregrine Page 10

2. Indemnification for other Damages. Consultant indemnifies and holds City harmless from and against any claim, action, damages, costs (including, without limitations, attorney’s fees), injuries, or liability, arising out of this Agreement, or its performance. Should City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, Consultant will defend City (at City’s request and with counsel satisfactory to City) and will indemnify City for any judgement rendered against it or any sums paid out in settlement or otherwise provided that City (a) promptly gives written notice of the City’s Claim to Consultant; (b) gives Consultant sole control of the defense and settlement of the City’s Claim (provided that Consultant may not agree to any settlement that imposes any liability or obligation on City without Consultant’s prior written consent, such consent not to be unreasonably withheld, conditioned , or delayed); and (c) provides to Consultant, at Consultant’s cost, all reasonable assistance in the defense and settlement of the City’s claim.

B. For purposes of this section, “City” includes City’s officers, officials, employees, agents, and representatives.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

D. City does not, and shall not, waive any rights against Consultant which it may have by reason of the aforesaid hold-harmless Agreement because of the acceptance by City or the deposit with City by Consultant, of any of the insurance policies hereinafter described in this Agreement.

E. The aforesaid hold-harmless Agreement by Consultant shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations of Consultant, or any subcontractor of Consultant, regardless of whether such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

F. Notwithstanding any provision of this Agreement to the contrary, design professionals shall be required to defend and indemnify the City only to the extent allowed by Civil Code Section 2782.8, namely for claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional. The term “design professional” includes licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors and the business entities which offer such services in accordance with the applicable provisions of the Business and Professions Code.

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G. The provisions of this section do not apply to Claims occurring as a result of the City’s sole negligence or willful acts or omissions.

City of Gardena:
1700 West 162nd Street
Gardena, California 90247-3732
Attn: Mike Saffell
Title: Chief of Police
Email: [email protected]
Telephone: (310) 217-9601
Consultant: Peregrine Technologies, Inc.
71 Stevenson Street, Suite 700
San Francisco, CA 94105
Attn: Nicholas Noone
Email: [email protected]
Telephone: (415) 287-2749
Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Consultant Agreement with Peregrine Page 12
Either party may change the information to which notice or communication is to be sent by providing advance written notice to the other party.

28. Jurisdiction and Venue. This Agreement shall be deemed a contract under the laws of the State of California and for all purposes shall be interpreted in accordance with such laws. Both parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that the venue of any action brought hereunder shall be Los Angeles County, California.

City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E-SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, email or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.

31. Joint Drafting. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Consultant Agreement with Peregrine Page 13
provision.

33. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

35. Section Headings. The Section headings used in this Agreement are for reference purposes only and shall have no binding effect.

36. Entire Agreement. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement.

37. Order of Precedence. In the event of any conflict or inconsistency among the terms of the documents comprising this Agreement, the following order of precedence shall apply, whith the document listed first having the highest priority:
a. This Agreement (excluding Exhibits)
b. Exhibit C
c. Exhibit B
d. Exhibit A
e. Any other incorporated or referenced documents.

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The terms of the document with higher precedence shall prevail over the terms of any document with lower precedence.

IN WITNESS WHEREOF, the parties have hereunto affixed their names as of the day and year written below.
“City” “Consultant”
City of Gardena Peregrine Technologies, Inc.

By: _______________________ By: _______________________________ Tasha Cerda, Mayor Nicholas Noone, CEO
Date: _______________ Date: __________________
ATTEST:

Mina Semenza, City Clerk
APPROVED AS TO FORM:

Carmen Vasquez, City Attorney
Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 12/12/2024

CITY OF ALHAMBRA

POLICE DEPARTMENT
Request for Proposals
No. RFP2M24-21
for

REAL-TIME DATA VISUALIZATION

PLATFORM
City of Alhambra – Police Department
Lieutenant Debbie Gomez
211 South First Street
Alhambra, CA 91801

PROPOSALS DUE NO LATER THAN
10:00 AM ON MONDAY, SEPTEMBER 30, 2024
Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 2 REQUEST FOR PROPOSAL RFP NO. RFP2M24-21

REAL-TIME DATA VISUALIZATION PLATFORM
PUBLIC NOTICE IS HEREBY GIVEN that the City of Alhambra (hereinafter “City”) will receive sealed proposals for qualified and experienced vendors to provide a comprehensive Real-Time Data Visualization Platform for the Alhambra Police Department. The City is also requesting software, data integration, and professional services for the implementation of the Real-Time Data Visualization Platform (hereinafter “PLATFORM”). Proposals should be submitted to the Police Department, 211 South First Street, Alhambra, California, on or before the hour of 10:00 AM on September 30, 2024.

The primary intent of this request for proposal (hereinafter “RFP”) is to enter into an agreement with a vendor who has experience with law enforcement agencies, specifically California, Los Angeles County implementation, of the Real-Time Data Visual data integration, California Justice Information Services (CJIS) compliance standards and will meet the City’s requirements as outlined in the RFP.

1. INTRODUCTION
The City of Alhambra is seeking proposals from qualified and experienced vendors to provide a Real-Time Data Visualization platform to serve as the key component in the Real-Time Information Center (RTIC).

As a result of this RFP, the City expects to receive proposals for services to include pre-built connectors that allow for seamless integration with critical existing Alhambra Police Department systems: Spillman CAD, Spillman RMS, Flock ALPR, Vigilant ALPR, Axon Evidence.com and Laserfiche. All qualified Vendors are required to conduct a mandatory (on-site or virtual) demonstration of the platform. Once the evaluation committee has reviewed and scored the RFP responses, the City will select the Vendor most capable of providing a PLATFORM in its entirety and enter into a contract for the purchase and installation of the PLATFORM, as well as training, maintenance, and support of software. This RFP provides a list of required services, general information, instructions for submitting responses, and vendor selection procedures.

2. RFP SCHEDULE AND PROCESS
The City anticipates the project schedule to be as follows:

Activity Dates
Release of Request for Proposals (RFP) August 27, 2024
Deadline for Questions September 17, 2024 – 5:00 PM
Responses to questions posted on the City’s website September 19, 2024 Proposal submittal Deadline September 30, 2024 – 10:00 AM Mandatory On-Site or Virtual Demonstration Week of October 1st Contract Award by the City Council: October 28, 2024
*These dates may be changed at the discretion of the City of Alhambra. Changes to the due date for questions or due date for proposal submittal will be made by written addendum.

Questions may be asked via email to Lieutenant Debbie Gomez at [email protected]. All questions are due September 17, 2024, no later than 5:00 pm. A unified response will be provided on September 19, 2024, to all parties making email inquiries. All questions are to be asked via email, and phone inquiries will not receive a response.

Request for Proposal shall include all applicable State and Local sales taxes.

Request for Proposals may be withdrawn up and until the deadline date and time for final submission as noted in the Request for Proposal.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 3 Request for Proposals shall be couriered, hand-delivered or mailed. Request for Proposals will not be accepted by facsimile transmission or other telecommunication or electronic means. Proposers assume the risk of the method of dispatch chosen and any costs associated with delivery. Request for Proposals arriving after the deadline will be returned unopened to the senders.

A team has been selected by the Chief of Police to evaluate the proposals submitted. Proposals will be evaluated by the designated evaluation team, and a Vendor will be selected based on the final evaluation scores.

Any contract awarded hereunder shall become effective or enforceable against the City of Alhambra only when a formal written contract has been duly executed by the appropriate officers of the City of Alhambra.

Each vendor shall specify whether such contractor is a corporation, a partnership, or an individual. If a corporation, designate the name of the state of incorporation; if a partnership, the vendor shall state the names and addresses of all partners.

The City of Alhambra reserves the right to accept or reject any or all bids, to waive any informality, to negotiate separately with competing Vendors and to accept the proposal deemed to be in the best interest of the City of Alhambra.

The proposals shall be submitted in a sealed envelope bearing the name and address of the vendor and clearly marked:

SEALED PROPOSAL FOR

REAL-TIME DATA VISUALIZATION PLATFORM
RFP NO. 2M24-21

DO NOT OPEN WITH REGULAR MAIL
BY ORDER OF:

LAUREN MYLES, CMC

ALHAMBRA CITY CLERK
Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 4 3. SCOPE OF SERVICES

3.1 General Provisions
The purpose of this Request for Proposal (RFP) is to solicit and select Vendor to provide pre-built connectors that allow for seamless integration with critical existing Alhambra Police Department systems such as Spillman CAD, Spillman RMS, Flock ALPR, Vigilant ALPR, Axon Evidence.com and Laserfiche. The PLATFORM needs to offer a full integrated set of use-facing applications for search, map-based analysis, link analysis, reporting, and dashboarding that allow for seamless movement of data between those applications without the need to export and import data manually.

The PLATFORM shall offer proprietary algorithms that will enable automatic and auditable deduplication and merging of data. In addition, the PLATFORM should offer seamless integration with Alhambra Police Department’s existing single-sign-on and multi-factor authentication services.

The successful Vendor will be required to furnish all labor, equipment, and materials to furnish and install the PLATFORM. The successful Vendor will also be required to provide a training plan for the administrator role and user training for identified City Staff and to include the cost of the training plan in their proposal.

The successful proposer will be expected to sign a contract in substantially the form attached to the RFP. Any issues with/concerns regarding any provision of the contract must be included in the proposal.

Under the contract awarded from this RFP, the successful Vendor will be the single point of contact for all installation, maintenance, and support of all software acquired in the solicitation and will be required to have the capability to support all components of this system in an integrated manner.

3.2 Equipment Warranty
Vendor shall include a copy of each manufacturer’s written warranty statement for each piece of equipment furnished and installed into the PLATFORM with their proposal. Vendors shall also provide the details of all warranties that are applicable to the services and equipment provided to the City.

3.3 Project Manager/Key Personnel
Vendor shall provide a full-time Project Manager and key personnel who will be responsible for project oversight and delivery of the PLATFORM. The Project Manager shall be the single point of contact for the City and will be responsible for the management, implementation, and on-going troubleshooting of the PLATFORM during its installation. The Project Manager shall coordinate efforts with the City designee. The Project Manager shall be available to the City at all times by telephone during the course of the project and on-site within seventy-two hours of notification if necessary and requested, to respond to City needs, questions and/or issues. Project Manager will develop in consultation with the City a detailed implementation and project plan for the PLATFORM.

3.4 Subcontractors
The Vendor shall provide a list of names, addresses, and telephone numbers for subcontractor(s) the Vendor intends to employ in the installation, training and ongoing maintenance and support of Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 5 the PLATFORM with the proposal. A criminal background check will be performed for all subcontractors and their employees before they are allowed to perform any services for the City.

The City reserves the right to reject any subcontractor and/or subcontractor employee. Should a subcontractor be rejected, the Vendor will be required to provide an acceptable alternate subcontractor.

Should a subcontractor under the direction of the Contractor fail to provide the agreed-upon level of service and response, the Vendor will be required to replace the subcontract with another organization. Such an action shall be completed so as not to cause unnecessary delays to the project schedule. Any additional costs associated with securing a competent replacement subcontractor shall be the responsibility of the Vendor.

3.5 Condition of Facilities
The Contractor shall be responsible for ensuring that all City work areas remain clean and orderly at the end of each day.

3.6 Vendor Coordination Responsibilities
The Vendor shall be responsible for coordinating the design and installation of the PLATFORM with the City and the vendor’s subcontractors and suppliers involved in this project.

3.7 Delivery Schedule
Vendor shall provide an integrated project timeline and implementation plan for the PLATFORM.

The project timeline and implementation plan shall include details for all phases of activity for the project, including all deliverables and major milestones. The project goals and deadlines deemed the responsibility of the City are to be identified in the project timeline. This proposed project timeline and implementation plan shall be finalized during the negotiation phase.

3.8 Project Implementation Status Reports
The Vendor shall provide weekly updates on the project timeline and implementation plan update to the City’s point of contact, Lieutenant Debbie Gomez.

3.9 Training
The Vendor must provide a plan for in-depth technical training for administrators, end users, and IT staff on PLATFORM components, which shall include the use and management of the Alhambra Police Department’s system such as Spillman CAD, Spillman RMS, Flock ALPR, Vigilant ALPR, Axon Evidence.com, and Laserfiche. All required instruction manuals, on-site qualified instructor costs, travel and lodging costs, and class materials shall be furnished by the Vendor, and included in the Fee Proposal.

3.10 Cost
Vendors shall identify all costs for PLATFORM software, installation, project management, training, maintenance, etc. Maintenance costs shall be provided for a term of five (5) years from the date of PLATFORM acceptance. The proposal should itemize each PLATFORM component, which shall include the data integrations specifically for systems used by the Alhambra Police Department, so the City can determine the projection of each phase based on cost and budget.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 6 4. TECHNICAL SPECIFICATIONS

4.1 General Requirements
The successful Vendor will be required to provide a PLATFORM with the following capabilities and demonstrate them as part of this evaluation:
• PLATFORM shall be CJIS compliant and vendor must identify location PLATFORM will be hosted at.
• PLATFORM must be a web-based interface that automatically establishes connections and relationships between data elements within and across disparate systems. • PLATFORM should be fully integrated with user-facing applications for search, mapbased analysis, link analysis, reporting, and dashboarding that allow for seamless movement of data between applications without the need to export and import data manually.
• PLATFORM should offer pre-built connectors that allow for seamless integration with critical existing systems including: Spillman CAD, Spillman RMS, Flock ALPR, Vigilant ALPR, Axon Evidence.com, and Laserfiche. These pre-built connectors should ensure data available in the PLATFORM is complete, accurate, and always up to date. • PLATFORM should have the ability for users to log into a single solution for access to data from those high priority systems.
• PLATFORM should offer seamless integration with Alhambra Police Department’s existing single-sign-on and multi-factor authentication services. • PLATFORM should have reliable algorithms that will enable automatic and auditable deduplication and merging of data. Additionally, the PLATFORM must provide the ability to easily view any individual records that have been merged and offer the ability to un-do merges when desired.
• PLATFORM should have the flexibility to change desired data model over time without needing to build and maintain additional interfaces or make any changes to underlying source systems and the way it stores or represents information. • PLATFORM must have a clean and reliable information upon data searches. • PLATFORM should offer desktop, laptop, tablet, and mobile device-accessible versions of those integrated applications so that they can be accessed by authorized users wherever and whenever they are needed.
• PLATFORM should have the ability to securely collaborate and share data and visualization in real-time with agencies in the San Gabriel Valley, Los Angeles County, and Orange County.
• PLATFORM should have the ability to accommodate future software applications that City may acquire.
• City retains full and total rights to its data within the PLATFORM at all times and has the ability to access and export that data in open, standard data formats at any time. • Vendor shall provide cybersecurity insurance.

4.2 System Architecture
Vendors shall provide a detailed description of the PLATFORM, including a discussion of the PLATFORM’s architecture and its ability to provide the services required by the City. Proposal should address how to accommodate additions of future software applications.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 7 5. PROPOSAL REQUIREMENTS
Although the City requires no specific format, this section is intended to provide guidelines to the Vendor regarding features that the City will look for and expect to be included in the proposal.

5.1 Content & Format
The City requests that proposals submitted be in 12-point font, organized and presented in a neat and logical format, and are relevant to these services. Vendor’s proposals shall be clear, accurate, and comprehensive. Excessive or irrelevant material will not be favorably received.

The proposal should include the following:

1. Transmittal/offer letter

2. Page numbering

3. Index/Table of Contents

4. Approach

5. Team Organization, including an organization diagram and time commitment of key staff

6. Statement of Qualifications, including descriptions of similar projects by key staff to be assigned during the term of the contract

7. Fee Proposal

5.2 Approach
A description of the vendor’s approach and work program to meet the city’s objectives shall be included. It should explain the technical approach, methodology, and specific tasks and activities that will be performed to address the specific issues and work items.

5.3 Team Organization
The purpose of this section is to describe the organization of the project team including subcontractors and key staff. A project manager and an alternate project manager shall be named, who shall be the prime contact and be responsible for coordinating all activities with the City. An organization diagram shall be submitted, showing all key team members and illustrating the relationship between the City, the project manager, key staff, and subcontractors. There also should be a brief description of the role and responsibilities of all key staff and subcontractors identified in the team organization.

5.4 Statement of Qualifications
The information provided in this section should describe the qualifications of the vendor and key staff in performing projects within the past five (5) years that are similar in scope and size to demonstrate competence to perform these services. The projects listed should be those that the key staff named for this project were responsible for performing. Information shall include:

1. Names of key staff that participated in named projects and their specific responsibilities.

2. The client’s name, contact person, address, e-mail address, and telephone numbers.

3. A brief description of the type and extent of services provided.

4. Completion dates (estimated, if not yet completed).

5. Total costs of the projects.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 8 5.5 Fee Proposal
Compensation for services provided shall be based upon the Vendor’s detailed Fee Proposal to furnish the services and equipment detailed in their proposal.

The Fee Proposal shall identify all costs associated with the comprehensive PLATFORM, including software, installation, project management, training, support, and maintenance. Maintenance costs shall be provided for a term of five (5) years, priced annually, from date of PLATFORM acceptance. Price breaks should be included for each phase so the City can budget for the next fiscal year. This information will be used by the City staff to evaluate the reasonableness of the fee proposal and may be used in negotiating the final fee amounts for the contract agreement.

Reimbursable expenses shall not be allowed unless negotiated prior to a contract.

Price escalations during the contract term are disfavored and will not be allowed unless negotiated prior to execution of contract.

5.6 Statement of Offer & Signature
The Proposal shall contain a statement that the proposals are a firm offer for a 90-day period and signed by an individual authorized to act on behalf of the Vendor.

6. TERMS AND CONDITIONS

6.1 Insurance Requirements

1. Types of Required Coverages
The successful Vendor shall procure and maintain in full force and effect during the term of the contract, the following policies of insurance. If the existing policies do not meet the Insurance Requirements set forth herein, the Vendor agrees to amend, supplement, or endorse the policies to do so.
a. Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 00 01, with minimum limits of at least $5,000,000 each occurrence, and if written with aggregate, the aggregate shall be double each occurrence limit. b. Products-Completed Operations: Contractor shall procure and submit to City evidence of insurance for a period of at least three (3) years from the time that all work under this Contract is completed.
c. Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Codel 1) with minimum limits of $1,000,000 each accident. d. Professional Liability: Professional Liability insurance with minimum limits of $3,000,000 each claim. Covered Professional Services shall specifically include all work to be performed under the contract and delete any exclusion that may potentially affect the work to be performed.
e. Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 9 $1,000,000 each accident for bodily injury and $1,000,000 each employee for bodily injury by disease.

2. Endorsements
Insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval.
a. The insurance coverages required by Section 1.a. Commercial General Liability; and 1.c. Automobile Liability Insurance shall contain the following provisions or be endorsed to provide the following:
(1) Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents, and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Contract.

Additional Insured Endorsements shall not:

1. Exclude “Contractual Liability”

2. Restrict coverage to the “Sole” liability of the contractor

3. Exclude “Third-Party-Over Actions”

4.Contain any other exclusion contrary to the Contract
(2) Primary Insurance: This insurance shall be primary, and any other insurance, whether primary, excess, umbrella, or contingent insurance, including deductible or self-insurance available to the insureds added by endorsement, shall be in excess of and shall not contribute to this insurance. (3) The policy or policies of insurance required by Section 1.e. Workers’ Compensation shall be endorsed, as follows:

1. Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.

3. Notice of Cancellation
Required insurance policies shall not be cancelled, or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.

4. Evidence of Insurance
The Contractor concurrently with the execution of the contract, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies or original certificates and endorsements on forms approved by the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is canceled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 10 5. Deductible or Self-Insured Retention
Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

6. Contractual Liability
The coverage provided shall apply to the obligations assumed by the Contractor under the indemnity provisions of this contract.

7. Failure to Maintain Coverage
Contractor agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Contractor until Contractor has fully complied with the insurance provisions of this Contract.

In the event that the Contractor’s operations are suspended for failure to maintain required insurance coverage, the Contractor shall not be entitled to an extension of time for completion of the Work because of production lost during the suspension.

8. Acceptability of Insurers
Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Any other rating must be approved in writing in accordance with the City.

9. Claims Made Policies
If coverage is written on a claims-made basis, the retroactive date on such insurance and all subsequent insurance shall coincide or precede the effective date of the initial Contractor’s Contract with the City and continuous coverage shall be maintained or an extended reporting period shall be exercised for a period of at least three (3) years from termination or expiration of this Contract.

Upon expiration or termination of coverage of required insurance, Contractor shall procure and submit to City evidence of “tail” coverage or an extended reporting coverage period endorsement for the period of at least three (3) years from the time that all work under this contract is completed.

10. Insurance for Subcontractors
Contractor shall be responsible for causing Subcontractors to purchase the same types and limits of insurance in compliance with the terms of this Contract/Agreement, including adding the City as an Additional Insured to the Subcontractor’s policies.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 11 6.2 Standard Form of Agreement
The contractor will enter into an agreement with the City based upon the contents of the RFP and the contractor's proposal.

6.3 Disclaimer
This RFP does not commit the City to award a contract, or to pay any costs incurred in the preparation of the proposal. The City reserves the right to extend the due date for the proposal, to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified contractor, or to cancel this RFP in part or user-definable entirety. The City may require the selected contractor to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations.

6.4 Assigned Representatives
The City will assign a responsible representative to administer the contract and to assist the contractor in obtaining information. The contractor also shall assign a responsible representative (project manager) and an alternate, who shall be identified in the proposal. The contractor’s representative will remain in responsible charge of the contractor’s duties from the notice-toproceed through project completion. If the contractor’s primary representative should be unable to continue with the project, then the alternate representative identified in the proposal shall become the project manager. The City’s representative shall first approve any substitution of representatives or subcontractors identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and subcontractor substitution or removal and may consider such changes not approved to be a breach of contract.

6.5 City Business License
A city business license will be required of the contractor and any subcontractors for services performed in connection with any agreement entered into through this RFP process.

7. EVALUATION & SELECTION PROCESS
The City's selection of qualified Vendor will be based on the following:
• Quality and completeness of submitted proposal (10 points); • Understanding of project objectives and PLATFORM requirements (20 points); • Project approach, timeline, implementation and training plan (20 points); • Fee Proposal/Proposed Cost (30 points); and
• Qualifications and experience with similar types of efforts (20 points).

Vendors will be notified of any additional required information and/or demonstrations and product testing after the written proposals have been evaluated.

Additional information related to the vendor selection process will be made available in the future once the City has executed this contract. Please refrain from making any verbal inquiries or requests for a formal debriefing related to the subject RFP until the City of Alhambra completes the ongoing contract process.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 12 8. ADMINISTRATION SPECIFICATIONS

8.1 The City of Alhambra’s Rights to Proposals
All proposals, upon submission to the City of Alhambra, shall become its property for use as deemed appropriate. By submitting a proposal, the Contractor covenants not to make any claim for or have any right to damages because of any misinterpretation or misunderstanding of the specification or because of any misinformation or lack of information. The City of Alhambra reserves the right to take one or more of the following actions as determined in the best interest of the organization:

1. to accept or reject in whole or in part any or all proposals;

2. to cancel this RFP in whole or in part without prior notice. Thereafter, City may issue a solicitation for new proposals;

3. The City makes no guarantee as to the usage of the services by City;

4. to waive, at its discretion, any minor errors, informalities or irregularities, which the City deems correctable or otherwise not warranting rejection of the RFP;

5. to correct any arithmetic errors in any or all proposals submitted;

6. to negotiate with any Vendor as necessary to serve the best interest of the City and to negotiate the final contract(s) with the most responsive, responsible Vendor

7. to investigate the qualifications of any Vendor under consideration;

8. to disqualify a proposal upon evidence of collusion with the intent to defraud or other illegal practices on the part of the Vendor;

9. to require confirmation of information furnished by the Vendor;

10. to award one contract for the total PLATFORM, or make multiple awards for separate PLATFORM components if it is deemed to be in the best interest of the City.

11. to utilize any or all the ideas from proposals submitted;

12. to change the proposal’s due date upon appropriate notification;

13. to adopt any or all of a vendor’s proposal; and

14. to negotiate modifications to the scope and fee with selected Vendor(s) prior to contract award.

8.2 Interviews/Demonstrations/Equipment Testing
City reserves the right to conduct interviews, and/or to require demonstrations and/or product testing with some or all of the Vendors at any point during the evaluation process. However, the City may determine that interviews/ demonstrations/equipment testing are not necessary. In the event interviews/ demonstrations/equipment testing are conducted, information provided during the interview/ demonstrations/ equipment testing shall be taken into consideration when evaluating the stated criteria. The city shall not reimburse the Vendor for the costs associated with the interview/ demonstrations/equipment testing process. Equipment testing will be held at a time and place specified by the City. The Vendor's key project team members will be invited to attend the interview and/or demonstrations and/or equipment testing. The Vendors should be prepared to discuss at the interview, their specific experience providing services and equipment similar to those described in this RFP, project approach, estimated work effort, available resources, and other pertinent things distinguishing the Vendor from others.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 13 8.3 Proposal Instructions
Deadline for submitting proposals is 10:00 a.m., Monday, September 30, 2024. Mail or deliver to:

City of Alhambra, Police Department
Attn: Lieutenant Debbie Gomez
211 South First Street
Alhambra, CA 91801
Please submit one (1) original and four (4) color copies of the proposal and in addition to the hard copies, an electronic copy shall be included with the proposal submitted. If no document can be identified as original bearing original signatures, Vendor’s proposal may be rejected at the discretion of the City. Proposals received after the deadline will be returned, unopened, to the Vendor.

All submissions must be sealed in an envelope/package marked on the outside with:

SEALED PROPOSAL FOR

REAL-TIME DATA VISUALIZATION PLATFORM
RFP NO. 2M24-21

DO NOT OPEN WITH REGULAR MAIL

8.4 Addendum and Supplements to the RFP
If it becomes necessary to revise any part of this RFP, an addendum or revision will be transmitted to all prospective vendors by email and will be posted on the City’s website. Questions concerning the RFP document must be submitted in writing to City of Alhambra, Attn: Lieutenant Debbie Gomez, 211 South First Street, Alhambra, CA 91801, or email at [email protected].

Questions will be received through September 17, 2024, at 5:00 p.m. Responses to all questions will be distributed in writing via email to all known vendors and will be posted on the City of Alhambra’s website (www.cityofalhambra.org) as an addendum on September 19, 2024. Vendors are cautioned that any statements made by the contact person that materially change any portion of the RFP shall not be relied upon unless subsequently ratified by a formal written amendment to this RFP.

8.5 Award of Contract
The City reserves the right to reject any and all Proposals. A formal contract award is anticipated for the best overall vendor as determined by the Evaluation Committee and approved by City Council as a result of this RFP. The City reserves the right, in its sole discretion, to waive minor irregularities in proposals. A minor irregularity is a variation of the RFP, which does not affect the funding request, or gives one party advantage or benefit not enjoyed by the other parties, or adversely impacts the interest of the City. Waivers, when granted, shall in no way modify the RFP requirements or excuse the party from full compliance with the RFP specifications and other contract requirements if the party is awarded the contract.

8.6 False or Misleading Statements
Any submittals containing, in the opinion of the City, false or misleading statements will be rejected.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 14 8.7 Prospective Contractor Costs
Costs for developing submittals are entirely the responsibility of the vendor and shall not be chargeable in any manner to the City.

8.8 Evaluation Process
The City will form an Evaluation Committee to review all submittals received by the deadline. Any submittal failing to meet any of the qualifications documented in this RFP may be rejected. The purpose of the Evaluation Committee is to recommend which vendor is best able to provide, install, maintain, and support the PLATFORM to the City’s requirements and within the City’s budget.

Submission in response to this RFP indicates your acceptance of the City’s evaluation criteria.

8.9 Clarification of Proposals
The City reserves the right to obtain clarification on any item in any vendor’s submittal or to obtain additional related information necessary to properly evaluate the submittal. Failure of a vendor to respond to a request for more information may result in the proposal being rejected.

8.10 Confidential Information
All responses to this RFP become the property of City and will be kept confidential until such time as a recommendation for award of contract has been announced. Thereafter, proposals are subject to public inspection and disclosure under the California Public Records Act (Cal. Government Code Section 6250, et seq.). If a contractor believes that any portion of its proposal is exempt from public disclosure, such portion may be marked "confidential." The City will use reasonable means to ensure that such confidential information is safeguarded but will not be held liable for inadvertent disclosure of such materials, data, and information. Proposals marked "confidential" in their entirety will not be honored, and City will not deny public disclosure of all or any portion of proposals so marked. By submitting information with portions marked "confidential", the Contractor represents it has a good faith belief that such material is exempt from disclosure under the California Public Records Act and agrees to reimburse the City for, and to indemnify, defend and hold harmless City, its officials, officers, employees and agents from and against: (a) any and all claims, damages, losses, liabilities, suits, judgments, fines, penalties, costs and expenses including, (collectively, "Claims") arising from or relating to OCFA's non-disclosure of any such designated portions of a proposal if disclosure is deemed required by law or court order.

Additionally, City may request that the Vendor directly defend any action for disclosure of any information marked confidential.

8.11 City Use of RFP Ideas
The City reserves the right to use any and all service and product ideas presented from prospective contractors. Selection or rejection of a contractor does not affect this right.

8.12 Copyrights and Patents
The vendor shall hold the City of Alhambra and its officers, agents, servants, and employees harmless from liability of any nature or kind because of any copyrighted information, secret or proprietary process, patented or unpatented invention, disclosed or used in response to this RFP, and agrees to defend, at its own expense, any and all actions brought against the City of Alhambra or its officers, agents, servants, or employees or the Vendor alleging or arising from unauthorized use of such information, process or invention.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 15 8.13 Reliance on Information

VENDORS MAY RELY ONLY UPON WRITTEN INFORMATION AND/OR INSTRUCTIONS FROM THE CITY GIVEN HEREIN OR SUBSEQUENT TO THE ISSUANCE OF THIS RFP.

CONTRACTOR MAY NOT RELY ON ANY ORAL INFORMATION AND/OR
INSTRUCTIONS GIVEN WITH REGARD TO THIS RFP.

Any City response to a question or request for clarification by a contractor will be made in the form of an addendum to the RFP, which will be sent via email to all parties to whom the RFP has been issued not later than five (5) business days prior to the due date for receipt of the Proposal and will become part of the RFP.

8.14 Replacement of Incompatible Staff
The City reserves the right to request and receive a replacement for any vendor staff member whom the City, in its sole and absolute discretion, determines is not working effectively with the City’s staff assigned to this project, or who is inadequately qualified to perform the services to be provided, or who is unsuitable to be performing services in secure areas.

8.15 Security Check
All vendor personnel and subcontractors are required to pass an extensive security background check before they will be allowed to perform any services for the City. The vendor or individual employees of the vendor may be excluded from providing services based on the results of the background checks, in the sole and absolute discretion of the City. All proposals should acknowledge this fact, and project timelines should reflect this fact.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 16 AGREEMENT FOR PROFESSIONAL SERVICES
Contract No.

This AGREEMENT FOR PROFESSIONAL SERVICES (“AGREEMENT”) is made and entered into effective as of the day of , 20 , by and between the CITY OF ALHAMBRA, a charter law city, located at 111 South First Street, Alhambra, CA 91801, (“CITY”) and [inset corporation, LLC, partnership etc.], located at (“CONSULTANT”).

W I T N E S S E T H:

For and in consideration of the promises and of the mutual covenants and agreements herein contained, said parties hereby agree as follows:

1. RECITALS. This AGREEMENT is made and entered into with respect to the following facts:
a. CITY requires professional services (“SERVICES”); and b. On , 20 , CITY issued a Request for Proposals # (“RFP”) to obtain professional services for the CITY’s and based on review and rating of RFPs received CONSULTANT was selected; and
c. CONSULTANT is qualified to provide those certain services to the CITY necessary for said SERVICES; and, therefore, the Alhambra City Council has elected to engage the services of CONSULTANT upon the terms and conditions hereinafter set forth.

2. SCOPE OF SERVICES.
a. CONSULTANT shall furnish to the City all labor, materials, tools, equipment, services, and incidental customary work necessary to fully and adequately perform those services described in CONSULTANT’s Proposal for Services dated , (“PROPOSAL”) consistent with the CITY’s Request for Proposals dated (“RFP”) attached hereto as Exhibits “A” and “B” respectively and hereby incorporated by reference. b. Performance of the SERVICES specified herein is made an obligation of CONSULTANT under this AGREEMENT, subject to any changes made subsequently upon the mutual written agreement of the parties.
c. The scope of services to be performed by CONSULTANT under this AGREEMENT shall include, but not be limited to, those services specified in Paragraph 2A hereof.

3. PERFORMANCE STANDARDS. While performing this AGREEMENT CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CONSULTANT shall cooperate with CITY if CITY opts to monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.

4. FAMILIARITY WITH WORK.
a. By executing this AGREEMENT, CONSULTANT agrees that, to the best of CONSULTANT’s knowledge and belief, CONSULTANT has
i. Carefully investigated and considered the scope of services to be performed; Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 17 ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
b. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.

5. CITY SUPERVISION. The Director of the Department of of CITY, or the Director’s designee, shall have the right of general supervision of all work performed by CONSULTANT and shall be the CITY’s agent with respect to obtaining CONSULTANT’s compliance hereunder. No payment for any services rendered under this AGREEMENT shall be made without the prior approval of the Director of or the Director’s designee.

6. FEE. Compensation to CONSULTANT for the total services to be rendered pursuant to this AGREEMENT shall be in an amount not to exceed $ to be billed in a manner described in CONSULTANT’s PROPOSAL, consistent with the CITY’s RFP. If any discrepancies exist between the RFP and the CONSULTANT’s PROPOSAL exist, then the terms of the RFP shall control.

7. EXTRA SERVICES. Notwithstanding any other provision herein, no extra services shall be rendered by CONSULTANT under this AGREEMENT unless such extra services first shall have been authorized in writing by the CITY. Any such services so authorized shall be paid by the CITY at rates approved of by the CITY.

8. PAYMENT BY CITY. CONSULTANT shall send invoices to the City on a monthly basis, based upon the services already rendered at the time of the submission. City shall pay all proper costs within thirty (30) days of receipt of such invoice(s).

9. TERM. The term of this AGREEMENT shall be as provided for in the RFP from after the date on which the CITY issues CONSULTANT a Notice to Commence Work. CONSULTANT shall complete all those services set forth in its PROPOSAL by that certain date set forth in said Notice to Commence Work or until such time as the services have been completed by the CONSULTANT and accepted by the CITY, whichever occurs first. The CITY may extend said time of completion for delays caused by circumstances beyond the control of either party to this AGREEMENT. Should the consulting contract extend beyond the estimated time for completion of said services, CITY hereby reserves the right to continue CONSULTANT’s services hereunder with any and all fees for such additional services to be compensated by the CITY at rates approved by the CITY.

10. DISPUTES AND REMEDIES.
a. Claims, disputes, and other matters in question between the Parties arising out of or relating to this AGREEMENT or the breach thereof, must be resolved by the following procedure:
i. CITY and CONSULTANT will exercise their best efforts to resolve disputes through the development of a consensus. A meeting may be requested by CITY or CONSULTANT at any time for the purpose of resolving a dispute. A determination by CITY’S Director of the Department of will be made within two (2) weeks after a meeting to resolve the dispute;
ii. If unresolved within thirty (30) days, then City Manager, or his designee, will make a final determination;
Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 18 iii. Following the City Manager’s final determination, the Parties may submit any unresolved matters to non-binding mediation. The parties may, but are not required to be, represented by counsel in mediation;
iv. If the Parties do not agree to mediation, or if mediation does not resolve the Parties’ dispute, the matter may be pursued in Los Angeles County Superior Court, or the United States District Court, Central District of California, if federal jurisdiction exists.
b. The Parties’ rights and remedies under this Agreement are in addition to any other rights and remedies provided by law.

11. PREVAILING WAGE. CONSULTANT is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the SERVICES are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, CONSULTANT agrees to fully comply with such Prevailing Wage Laws. The CITY shall provide CONSULTANT with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. CONSULTANT shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the SERVICES available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the project site. CONSULTANT shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

12. TERMINATION OF AGREEMENT. The CITY may terminate this AGREEMENT upon giving a ten (10) day advance written notice of such termination to CONSULTANT. In that event, the City Manager, or his designee, based upon work accomplished by CONSULTANT prior to notice of such termination, shall determine the amount of fees to be paid to CONSULTANT for such services based upon accepted accounting practices. This finding by the City Manager, or his designee, shall be considered by the Alhambra City Council and the Council’s determination shall be final and conclusive as to the amount of such fee.

13. INDEPENDENT CONTRACTOR. CONSULTANT shall act as an independent contractor in the performance of the services provided for in this AGREEMENT and shall furnish such services in CONSULTANT’s own manner and method and in no respect shall CONSULTANT be considered an agent or employee of the CITY.

14. OWNERSHIP OF DOCUMENTS. All financial documents, data, studies, and reports prepared by CONSULTANT under this AGREEMENT are CITY’s property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s completed work product, for purposes other than identified in this AGREEMENT, or use of incomplete work product, is at CITY’s own risk. CITY will indemnify and hold CONSULTANT harmless for any use of the work product other than as contemplated by this AGREEMENT.

15. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this AGREEMENT, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or City without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

16. NONASSIGNMENT. This AGREEMENT is not assignable either in whole or in part by CONSULTANT without the written consent of CITY.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 19 17. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a valid Taxpayer Identification Number.

18. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this AGREEMENT, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

19. INDEMNIFICATION.
a. CONSULTANT hereby agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save harmless and indemnify CITY and, at CITY’s request, reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries, including death or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT’s officers, agents, employees, or representatives, in the performance of this Agreement.
ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of this Agreement, or its performance. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY’s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. b. For purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, and representatives.
c. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.
d. CITY does not, and shall not, waive any rights against CONSULTANT which it may have by reason of the aforesaid hold-harmless AGREEMENT because of the acceptance by CITY or the deposit with CITY by CONSULTANT, of any of the insurance policies hereinafter described in this AGREEMENT.
e. The aforesaid hold-harmless AGREEMENT by CONSULTANT shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations of CONSULTANT, or any subcontractor of CONSULTANT, regardless of whether such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. f. Notwithstanding any provision of this Agreement to the contrary, design professionals shall be required to defend and indemnify the City only to the extent allowed by Civil Code Section 2782.8, namely for claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional. The term "design professional" includes licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors and the business entities which offer such services in accordance with the applicable provisions of the Business and Professions Code.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 20 g. The provisions of this section do not apply to Claims occurring as a result of the City's sole negligence or willful acts or omissions.

20. INSURANCE. CONSULTANT shall not commence work under this contract until CONSULTANT shall have obtained all insurance required by this AGREEMENT and such insurance shall have been approved by CITY as to form, amount and carrier, nor shall CONSULTANT allow any subcontractor of CONSULTANT to commence work on any subcontract until all similar insurance required of the subcontractor of CONSULTANT shall have been so obtained and approved.
a. COMPENSATION INSURANCE. CONSULTANT shall take out and maintain, during the life of this contract, Worker’s Compensation Insurance for all of CONSULTANT’S employees employed to perform the SERVICES as described section 2 of the AGREEMENT; and, if any work is sublet, CONSULTANT shall require the subcontractor of CONSULTANT similarly to provide Worker’s Compensation Insurance for all of the latter’s employees, unless such employees are covered by the protection afforded by CONSULTANT. If any class of employees engaged in work under this AGREEMENT is not protected under any Workers’ Compensation law, CONSULTANT shall provide and shall cause each subcontractor of CONSULTANT to provide adequate insurance for the protection of employees not otherwise protected. CONSULTANT shall indemnify CITY for any damage resulting to it from failure of either CONSULTANT or any subcontractor of CONSULTANT to take out or maintain such insurance.
b. COMPREHENSIVE GENERAL LIABILITY, PROFESSIONAL LIABILITY,

COMPREHENSIVE AUTOMOBILE LIABILITY AND CONTRACTUAL GENERAL LIABILITY INSURANCE. CONSULTANT shall take out and maintain during the life of this contract comprehensive general liability, products/completed operations hazard, comprehensive automobile liability and contractual general liability insurance and shall protect CITY, its elective and appointive boards, officers, agents and employees, CONSULTANT, and any subcontractor of CONSULTANT performing work covered by this contract, from claims for damage for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT’S or any subcontractor of CONSULTANT’S operations under this contract, whether such operations be by CONSULTANT or by any subcontractor of CONSULTANT, or by anyone directly or indirectly employed by either CONSULTANT or any subcontractor of CONSULTANT, and the amounts of such insurance shall be as follows:
i. Commercial General Liability Insurance in an amount of not less than ONE MILLION DOLLARS ($1,000,000);
ii. Professional Liability Insurance in an amount of not less than ONE MILLION DOLLARS ($1,000,000);
iii. Comprehensive Automobile Liability Insurance in an amount of not less amount of not less than ONE MILLION DOLLARS ($1,000,000).

A combined single limit policy with aggregate limits in an amount of not less than TWO MILLION DOLLARS ($2,000,000) shall be considered equivalent to the said required minimum limits set forth in subsections (i),(ii), and (iii) above. c. PROOF OF INSURANCE. The insurance required by this Agreement shall be with insurers which are Best A+ rated, and California-Admitted, or better. The CITY of Alhambra shall be named as “additional insured” on all policies required hereunder, except for Professional Liability Insurance, and CONSULTANT shall furnish the CITY Clerk, concurrently with the execution hereof, with satisfactory proof of carriage of the insurance required, and adequate legal assurance that each carrier will give CITY at least thirty (30) days’ prior notice of the cancellation of any policy during the effective period of the contract.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 21 d. NOTICE TO COMMENCE WORK. The CITY will not issue any notice authorizing CONSULTANT or any subcontractor to commence work under this AGREEMENT until CONSULTANT has provided to the CITY Clerk the proof of insurance as required by subparagraph (C) of this article.

21. NON-DISCRIMINATION. CONSULTANT shall not discriminate in its recruiting, hiring, promotion, demotion or termination practices on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation in the performance of this AGREEMENT and shall comply with the provisions of the California Fair Employment and Housing Act as set forth in Part 2.8 of Division 3, Title 2 of the California Government Code; the Federal Civil Rights Act of 1964, as set forth in Public Law 88-352, and all amendments thereto; Executive Order 11246; and all administrative rules and regulations issued pursuant to such acts and order.

22. UNAUTHORIZED ALIENS. CONSULTANT hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 USCA 1101, et seq.), as amended; and, in connection therewith, shall not employ unauthorized aliens as defined therein. Should CONSULTANT so employ such unauthorized aliens for the performance of work and/or services covered by this AGREEMENT, and should the Federal Government impose sanctions against the CITY for such use of unauthorized aliens, CONSULTANT hereby agrees to, and shall, reimburse CITY for the cost of all such sanctions imposed, together with any and all costs, including attorney’s fees, incurred by the CITY in connection therewith.

23. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.

24. WAIVER. Waiver by any party hereto of any term, condition, or covenant of this AGREEMENT shall not constitute the waiver of any other term, condition or covenant hereof.

25. ATTORNEY’S FEES. If litigation is reasonably required to enforce or interpret the provisions of this AGREEMENT, the prevailing party in such litigation shall be entitled to an award of reasonable attorney’s fees, in addition to any other relief to which it may be entitled.

26. BINDING EFFECT. This AGREEMENT shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

27. PROVISIONS, CUMULATIVE. The provisions of this AGREEMENT are cumulative and in addition to and not in limitation of any rights or remedies available to CITY.

28. NO PRESUMPTION RE: DRAFTER. The parties acknowledge and agree that the terms and provisions of this AGREEMENT have been negotiated and discussed between the parties and their attorneys, and this AGREEMENT reflects their mutual AGREEMENT regarding the same. Because of the nature of such negotiations and discussions it would be inappropriate to deem any party to be the drafter of this AGREEMENT; and, therefore, no presumption for or against validity or as to any interpretation hereof, based upon the identity of the drafter, shall be applicable in interpreting or enforcing this AGREEMENT.

29. ASSISTANCE OF COUNSEL. Each party to this AGREEMENT warrants to each other party as follows:
a. That each party either had the assistance of counsel or had counsel available to it, in the negotiation for, and execution of, this AGREEMENT, and all related documents; and, b. That each party has lawfully authorized the execution of this AGREEMENT.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 22 30. MODIFICATION. This AGREEMENT shall not be modified except by written agreement of the parties.

31. GOVERNING LAW. This AGREEMENT shall be interpreted and construed according to the laws of the State of California.

32. NOTICE. Whenever it shall be necessary for either party to serve notice on the other regarding this AGREEMENT, such notice may be furnished in writing by either party to the other and shall be served by personal service as required in judicial proceedings or by certified mail, postage prepaid, return receipt requested, addressed to the parties as follows:

CITY:

City of Alhambra
111 South First Street
Alhambra, CA 91801
CONSULTANT:

Tel:

Fax:

33. FORCE MAJEURE. Neither party shall be responsible for delays or failures in performance resulting from acts beyond the control of the offending party. Such acts shall include, but not be limited to, acts of God, fire, flood, earthquake, or other natural disaster, nuclear accident, strike, lockout, riot, freight embargo, public regulated utility, or government statutes or regulations superimposed after the fact.

34. ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. The Parties agree that this Agreement may be transmitted and signed by electronic mail by either/any or both/all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7.

IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed on its effective date by their respective officers duly authorized on their behalf. “CITY”
CITY OF ALHAMBRA, a Charter Law City
ATTEST:

By ______________________________
, Mayor
_______________________________
Lauren Myles, City Clerk
APPROVED AS TO FORM:

JOSEPH M. MONTES, CITY ATTORNEY
Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 23 By ____________________________

“CONSULTANT”
(FULL NAME OF CONSULTANT)
TAXPAYER ID #
By ____________________________
Print Name:

Title:

By ____________________________
Print Name:

Title:

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619

REQUEST FOR PROPOSAL
No. RFP2M24-21 — Alhambra Police Department

REAL-TIME DATA

VISUALIZATION

PLATFORM
RESPONSE FOR PEREGRINE TECHNOLOGIES, INC.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Table of Content

1. Executive Summary

1.1 Letter of Transmittal

1.2 Offer Letter

2. Technical Specifications

2.1 General Requirements

2.2 System Architecture

2.3 Examples of User Facing Applications

2.31 Search and Discovery

2.32 Interagency Searching

2.33 Real Time Information Center (RTIC)

2.34 Visualizations and Reporting

2.35 Network and Link Analysis

2.36 Entity Resolution / Merging Records

2.37 Real Time Alerting

2.38 Trend Analysis

3. Approach

3.1 Understanding of APD's goals and objectives

3.2 Approach for meeting ADP's goals and objectives

3.3 Delivery Schedule

4. Team Organization

4.1 Organization Chart

4.2 Training Model

4.3 Statement of Qualifications

5. Cost Proposal
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1.1 Letter of Transmittal
September 24th, 2024
To the Attention of:

Lieutenant Debbie Gomez
211 South First Street
Alhambra, CA 91801
Proposal Package:

No. RFP2M24-21
Proposing Firm:

Peregrine Technologies, Inc.
71 Stevenson St. Suite 700
San Francisco, California, 94105

1. Executive Summary
Role Name Title Phone Email
Authorized person to
contractually obligate
Peregrine
Nick
Noone
CEO /
Co-founder
415-287-2749 [email protected]
Authorized person to
negotiate a contract for
Peregrine
Robert
Wheeler
COO 617-869-7964 [email protected]
RFP Contact Jordan
Karasik
Business
Development
310-597-5914 [email protected]
Peregrine Technologies, Inc, a corporation headquartered in San Francisco, CA, offers this proposal in response to No. RFP2M24-21 – Real-Time Data Visualization Platform. No other business entities take part in this proposal or comprise the Proponent.

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1.2 Offer Letter
Dear City of Alhambra Police Department:

Peregrine Technologies, Inc. ("Peregrine") is pleased to provide the following proposal to the City of Alhambra Police Department (“APD”) in response to No. RFP2M24-21 – Real-Time Data Visualization Platform.

Peregrine was founded in 2017 with the goal of empowering law enforcement agencies to make data-driven decisions in real time. Today, Peregrine is a rapidly growing technology company is committed to advancing public safety and providing a solution that helps law enforcement solve their most difficult problems.

Peregrine’s capabilities are uniquely suited for APD’s requirements. Peregrine began in and continues to be focused on the law enforcement and public safety sector. Our platform has been tailored to serve the diverse needs of a department like APD, allowing civilian and sworn users across department functions to utilize the agency’s valuable data to maximum effect.

Peregrine is currently supporting diverse law enforcement agencies across the country – from police departments to Sheriff’s offices, to state law enforcement agencies – in fulfilling on these same objectives, and is deployed in RTIC’s across the country. Peregrine operates across 13 states, with more than 60 customers including southern California agencies such as LAPD, Redondo Beach PD, Glendale PD, Menifee PD, Orange County SO, Anaheim PD, Huntington Beach PD, Costa Mesa PD, Fullerton PD, Escondido PD and San Diego SO.

The Alhambra Police Department seeks a single point of access to integrate, discover, view, and analyze data specifically from Spillman CAD, Spillman RMS, Flock ALPR, Vigilant ALPR, Axon Evidence.om and Laserfiche to serve as a key component in the Real Time Information Center (RTIC). Staff in the RTIC, such as investigators and analysts, need the ability to search multiple data sources simultaneously for subjects or objects of interest and quickly navigate through vast amounts of data. Next, they need to interpret and visualize findings as well as represent connections between data, such as persons of interest and vehicles. RTIC Staff and Patrol operations needs the ability to ensure universal awareness of key locations, assets, threats, and services, and then drive real-time collaboration, both for unplanned mutual aid events and planned major events. And finally, executive leadership needs real-time crime trend data and internal departmental data at their fingertips to inform resource deployment, operational decision making, and long-term strategy.

Peregrine has proven experience integrating with Spillman products, Flock ALPR, Vigilant ALPR, Axon, Evidence.com and Laserfiche at other with other Law Enforcement customers across the country that will enable all the aforementioned workflows.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Peregrine provides a secure and CJIS-compliant, cloud-based, data integration and analytics platform that is purpose-built for law enforcement and public safety agencies and has been approved to safely handle CJI by the CA DOJ. Peregrine is a technically mature, operationally proven software as a service (SaaS) company with the only platform that enables seamless sharing of mission-critical information with fine-grained permissions between public safety agencies. Peregrine's configurable data analytics platform enables agencies to easily integrate, interact with, and visually represent their data in real-time on any device.

In addition to the technical capabilities of our software, our professional support team has extensive experience working directly with officers, analysts, investigators, administrative personnel, executive staff, and senior leaders. Our team is ready to meet the needs of APD with the agility and flexibility that is required to support the rapid changes in law enforcement technology and mission landscape.

Thank you for your time and consideration. We look forward to partnering with APD on your upcoming RTIC and other pressing data challenges. My contact information and the contact information of our primary contact for this RFP are listed above. Please do not hesitate to reach out with any questions.

Sincerely,
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REQUIREMENT YES/NO RESPONSE
PLATFORM shall be CJIS- compliant and
vendor must identify location PLATFORM
will be hosted at:

YES Peregrine is a fully CJIS compliant
platform hosted in the AWS Government
Cloud, West Region.

PLATFORM must be a web-based interface
that automatically establishes connections
and relationships between data elements
within and across disparate systems:

YES Peregrine is a web-based platform
includes powerful knowledge graphs —
automated ways to connect and visualize
the relationships between people, places,
events, vehicles, and other data elements.

Peregrine’s platform also automatically
extracts links from both structured and
unstructured data, including handwritten
documents, to illuminate connections
between people, places, events,
documents, and media data without
requiring manual processing.

PLATFORM should be fully integrated with
user-facing applications for search, mapbased analysis, link analysis, reporting, and dashboarding that allow for seamless
movement of data between applications
without the need to export and import data
manually.

YES The Peregrine platform is a fully
integrated solution that offers
applications for search, map-based
analysis, link/relationship analysis,
reporting, and dashboards. Data can be
seamlessly moved between any/all
applications. Users do not need to
download, export, and upload data in
order to move it between applications.

PLATFORM should offer pre-built
connectors that allow for seamless
integration with critical existing systems
including: Spillman CAD, Spillman RMS,
Flock ALPR, Vigilant ALPR, Axon,
Evidence.com, and Laserfiche. These prebuilt connectors should ensure data available in the PLATFORM is complete,
accurate, and always up to date.

YES Peregrine offers pre-built connectors that
will allow for a seamless integration of
critical APD systems including: Spillman
CAD, Spillman RMS, Flock ALPR, Vigilant
ALPR, Axon Evidence.com, and Laserfiche.

These pre-built connectors will ensure all
data in the platform is complete, accurate
and always up to date. Additionally, these
pre-built connectors remove any need for
APD IT to build and maintain any
interfaces that translate data from source
system schema to the Peregrine schema.

2.1 General Requirements

2. Technical Specifications
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REQUIREMENT YES/NO RESPONSE
PLATFORM should have the ability for
users to log into a single solution for
access to data from those high priority
systems.

YES Peregrine provides the ability for all users
to log in once to Peregrine and access all
the data from all the integrated underlying
systems.

PLATFORM should offer seamless
integration with Alhambra Police
Department’s existing single-sign-on and
multi-factor authentication services.

YES Peregrine seamlessly integrates with any
existing single sign-on provider, providing
users a familiar, secure sign-on
experience, and administrators singlesource control over access to multiple applications within your network
PLATFORM should have reliable algorithms
that will enable automatic and auditable
deduplication and merging of data.

Additionally, the PLATFORM must provide
the ability to easily view any individual
records that have been merged and offer
the ability to un-do merges when desired.

YES
Peregrine’s entity resolution system
identifies similar records from different
source systems and merges them into a
single, unified record. This unified record
retains full auditability and allows for the
review of the original source system
records. Additionally, the system offers
fine-grained configurability and
permission controls to manage user
access to resolved records. Peregrine
uses advanced techniques to enable
record resolution and allows agencies to
define resolution criteria tailored to their
specific needs. Peregrine also offers the
ability to un-do merges when desired or
manually merge records that were not
automatically merged.

PLATFORM should have the flexibility to
change desired data model over time
without needing to build and maintain
additional interfaces or make any changes
to underlying source systems and the way
it stores or represents information.

YES The Peregrine platform features a
dynamic data model layer that allows
customers to customize and change their
desired data model to agency needs,
which may change over time. Changes in
the peregrine data model layer do not
require making any chances to the data
model/schema of underlying source
systems from which Peregrine integrates
data.

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REQUIREMENT YES/NO RESPONSE
PLATFORM must have a clean and reliable
information upon data searches.

YES The Peregrine platform presents clean,
clear search results that have been
cleaned, de-duplicated, and prioritized to
ensure users always get the most relevant
and reliable information from their
searches.

PLATFORM should offer desktop, laptop,
tablet, and mobile device-accessible
versions of those integrated applications so
that they can be accessed by authorized
users wherever and whenever they are
needed.

YES The Peregrine platform is available via all
common web browsers on both MAC and
PC operating systems on Desktop, Laptop
and Tablets. Peregrine also offers a
dedicated iOS and Android mobile
application for mobile devices and tablets.

This ensures the application can be
accesses by authorized users wherever
and whenever they need to.

PLATFORM should have the ability to
securely collaborate and share data and
visualization in real-time with agencies in
the San Gabriel Valley, Los Angeles County,
and Orange County
YES The Peregrine platform provides features
for secure collaboration and sharing that
will enable APD to build deeper, trusting
partnerships with local and regional
stakeholders. The platform’s granular
access and usage control capabilities
prevent unauthorized or inappropriate use
or sharing of sensitive data while allowing
agencies and departments to share
information with their partners in a
deliberate, precise, and auditable manner.

With appropriate Memorandums of
Understanding (MOUs) in place, the
Peregrine platform includes the ability to
search and share data with other current
and future Peregrine customers in the San
Gabriel Valley, LA + Orange Counties
regardless of what underlying data
sources/systems they have that may differ
from APD’s. This includes but is not
limited to LAPD, Glendale PD, Redondo
Beach PD, Orange County SO, Anaheim
PD, Costa Mesa PD, Fullerton PD and
Huntington Beach PD.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619

REQUIREMENT YES/NO RESPONSE
PLATFORM should have the ability to
securely collaborate and share data and
visualization in real-time with agencies in
the San Gabriel Valley, Los Angeles
County, and Orange County
YES Collaboration in the Peregrine platform
extends beyond simple data sharing; it
also allows for multiple users to work
within the same application at the same
time across multiple devices and
locations. The platform’s collaboration
features compound the value of users’
work by dynamically connecting them in
real time with other users who are working
with or interested in the same data. In this
way, the Peregrine platform generates
opportunities for users to improve the
quality and speed of their answers by
connecting them to users who are asking
the same question.

Sharing can be conducted at the
individual user level (e.g., sharing a case
with one additional user), at the group
level (e.g., sharing a case with an Analysts
group or Investigators group), or at the
organization level (e.g., sharing an
analysis product or dashboard in a public
setting for the whole organization to
view).

Sharing can be configured with various
permission settings including View, Edit,
and Discover (discover allows users to see
that a file exists, but not to open it).

Expiration timelines can also be set (e.g., a
user can choose to share a file with
another user for 48 hours, after which the
file is no longer accessible). The platform
also includes collaborative chat,
@mention, and commenting capabilities
within an investigation or analysis.

PLATFORM should have the ability to
accommodate future software applications
that City may acquire
YES
Further data sources can and integrated
into Peregrine as they are identified. Many
of our customers identify new data
sources after implementation has begun or
after it has finished as they discover ways
to make all their data actionable.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619

REQUIREMENT YES/NO RESPONSE
City retains full and total rights to its data
within the PLATFORM at all times and has
the ability to access and export that data in
open, standard data formats at any time.

YES The City of Alhambra and Alhambra PD
will retain full and total rights to
all of its data within the Peregrine platform
at all time. Data can be exported to
machine readable formats for import into
on-premise or cloud- based databases.

Additionally, Peregrine provides an open,
free API for agency personnel and 3rd
parties to query.

Vendor shall provide cybersecurity
insurance. YES
Peregrine carries cyber insurance from
reputable carriers and is able to provide
documented coverage commensurate with
the City’s requirements.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619

2.2 System Architecture
Data integration is the foundational capability that underlies the scope of services requested in this RFP. To have a single point of access for all of APD’s major data sources for the RTIC, as well as investigations, patrol, crime analysis and command staff, a proponent must specialize in the complex process of data integration in such a way that serves the specific needs of law enforcement. Peregrine has developed public-safety focused data integration and operations platform.

To integrate data, Peregrine’s software does three things: connect, ingest, and model. Below is an architecture diagram of Peregrine, which outlines the Platform and the way in which it connects to customer networks and data sources.

CloudTrail
AWS
Config
AWS Key
Management
Service
Route Table
Text Extraction Transcribe
AWS
Trusted Advisor
AWS Aurora
PostgreSQL
Email Service
Amazon EKS
Elasticsearch
Spillman
CAD
PC/Laptops Mobile
Agency
Firewall
Internet
Peregrine – AWS Gov Cloud US-West
West Region (3 availability zones)
AWS
AWS
Internet
Gateway
Alhambra Network
Cloud Data Sources
Peregrine – Production Account
Application Load
Balancer (AWS)
Peregrine Network Account
VPC-APD-Left VPC-APD-Right

DNAT / SNAT DNAT / SNAT
EC2 Workload EC2 Workload
End-Point
Ipsec
Tunnel
Transit
Gateway
app.peregrine.io
Peregrine – Security Account
VPC – Peregrine-01
AWS Identity &
Access Mgmt
AWS
Guard Duty AWS
Security Hub
S3
Cloudtrail Logs
Kubernetes Workloads
AWS
Security Hub
Security Hub Guard Duty
Route Table
Route Table
Airflow
Message Queue
Service
Graph
Redis Analysis
Kafka
AWS
Config
S3
ETL Logs
S3
Peregrine Logs
S3
Graph Analytics
Logs
S3
AWS Config Logs
Security Hub Guard Duty
Vigilant
Flock Safety
Evidence.com
Peregrine Technologies
CJIS Network Diagram
For Official Use Only
Rev. 09/17/2024
Legend – Network Connections Notes
• Agency data (CJI – PII – HIPAA) is ingested over the IP-sec tunnel using a read-only system account for each on-premise data source managed by the agency.
• Peregrine & the Agency independently and redundantly restrict traffic transiting the IP-sec tunnel to only the authorized data sources containing the data to be integrated.
• Peregrine restricts access to the IP-sec tunnel to only the integration services. Personnel do not have access to the tunnel. • Agency’s users access Peregrine application using HTTPS connections and Multi-Factor Authentication • Data from Cloud hosted data sources is integrated using an agency provided Cloud API Key and applicable certificates to authenticate and encrypt traffic (FIPS 140-3 compliant) being retrieved over HTTPS connection for the agency’s use. Activity logs are maintained in the cloud data source provider and within Peregrine. • S3 Storage Buckets utilize FIPS-197 compliant Symmetric AES-256 encryption:
• AWS FIPS-197 Encryption at Rest
• NIST Consolidated Validation Certificate for Encryption-in-Transit within AWS:
• FIPS 140-3 Validation Certificate No. 4631 (nist.gov) IP-sec Tunnel (AES-256) FIPS 140-3
HTTPS (SSL / TLS 1.3) FIPS 140-3
Fallback to TLS 1.2 Supported
Unencrypted Intranet Traffic
within Secure Facility (AWS Gov)
VPC
Peering
Alerting Service
Data Storage
Log Storage
Route
53 Spillman
RMS
Laserfiche
Mobile Client
Client Components Https://app.peregrine.io
Web Browser Client
Web
React JavaScript D3 JavaScript Mapbox API
Connect The Peregrine platform includes a wide range of pre-built and highly configurable connectors that allow for seamless connection to any type of underlying database or data store, including ones for all of the specific data systems that APD has identified, and future systems should APD identify more you want to integrate. These connectors range from mechanisms to interact with simple SQL stores, more modern application programming interfaces (APIs), and more complex source types, such as information sent to email inboxes and exchange servers.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Ingest
The Peregrine platform utilizes proprietary strategies that ensure successful ingestion of structured, unstructured, and semi-structured data. This allows for tailoring the data ingestion process in a manner that is most appropriate to the data source and use case – whether that entails ingesting all data at once, ingesting only new data, or ingesting incremental slices of the data. Additionally, the Peregrine platform features automated data health checks and notifications of any ingestion failures to ensure the fidelity of data currency, completeness, and correctness.

Once connectivity with an external system is established, the Peregrine platform provides built-in capabilities to ensure data ingested from those systems are:

1. current and up to date,

2. complete and include all expected data, and

3. correct such that data appears as expected by end users.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Model The Peregrine platform models ingested data into a dynamic “ontology” or data model, a configurable schema that can transform source system data to be maximally useful to end users. This method allows users to search, retrieve, and view data in easy-to-understand concepts (e.g., persons, vehicles, cases, etc.) and automatically links information across different data sources (e.g., persons reflected in an RMS and a traffic system).

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619

2.3 Examples of user facing applications

2.31 Search and Discovery
Peregrine’s search and information discovery capabilities make all relevant information immediately accessible. Officers and civilians can quickly navigate through vast amounts of data, then interpret and visualize findings through several front-end applications. With “universal search”, APD users are empowered to ask questions and find answers that were previously unattainable. Peregrine search is intuitive to use, allowing personnel of varying technical abilities, skillsets, and functions to surface information that is relevant to them and streamline their unique search workflows. Any search within Peregrine can be saved and then further refined for a derived search result, either at the time of the original query and to be returned to and searched again later.

The platform is designed to be walk-up usable; new users of the platform can immediately surface, analyze, and action data by navigating the platform’s intuitive user interface and applications.

These users have multiple ways to surface and view relevant information, allowing them flexibility to approach questions and decisions in ways that best suit them. These features mean that users arrive at answers more quickly and with greater accuracy, saving time and effort. Users can search based on extensive criteria, including but not limited to, name, date-of-birth, SSN, address, moniker, driver’s license number, registered vehicles and guns, and much more.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Within the platform, databases from multiple contributing agencies are integrated, modeled, cleaned (linked, deduplicated, etc.) in real-time, near-real-time, or on periodic cadences via a web-based, configurable data integration pipeline management console. All data extraction, transformation, and modeling are performed via a modern, fully interactive web-browser interface that includes an extensive set of modern, open Application Programming Interfaces (APIs) made available to APD at no additional cost. These APIs feed all agency data into Peregrine’s off-theshelf front-end search and analytical applications, or an unlimited number of third-party systems as required or desired, enabling users to access the information they need in the format they need it without constraint.

In addition, Peregrine’s off-the-shelf search applications can be configured to display in multiple formats or interaction styles for individual users, teams/groups, or the entire agency. Peregrine’s search functions are backed by granular security and permission control rules that are configured down to the individual record or field value, to ensure end users across a variety of agencies or job functions can access all available data in near-real-time in accordance with their permission level.

The platform enables geo-temporal “search around” as well as network-based “search around” capabilities that offer a wide range of exploratory capabilities to the user. If a user inputs or selects an entity, they can search around for other entities or activities that have occurred in the same area, around the same timeframe, or using a detailed variety of filtering criterion including keyword searches or matches on specific field values.

2.32 Interagency Searching
Law enforcement agencies know that crime doesn’t stop at jurisdictional boundaries. To adequately address crime that crosses jurisdictional boundaries, local police departments, county Sheriff’s offices, and even federal agencies must coordinate to solve and prevent crimes.

Today, when an agency wants to collaborate or share information with its partners, often based on an exigent need in an investigation, it must endure a long, drawn-out process that’s time consuming, cumbersome and inefficient.

In addition to searching and visualizing APD’s own data, Peregrine also provides the ability to search and share data across other current and future Peregrine customers in the San Gabriel Valley, Los Angeles County, Orange County even if they are all on different underlying technologies. These include but are not limited to Los Angeles PD, Glendale PD, Redondo Beach PD, Orange County SO, Anaheim PD, Fullerton PD, Costa Mesa PD and Huntington Beach PD.

This kind of data sharing is contingent upon an MOU between the respective agency head which will also govern exactly which data is shared.

An example search of a keyword in just one agencies data returned 189 results Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619

2.33 Real Time Information Center (RTIC)
Peregrine was developed to provide a common operations and intelligence picture to facilitate real-time operational decision-making, enhance investigatory capabilities, streamline criminal analysis, and generate intelligence products for Law Enforcement. The software creates an extremely efficient method for turning large amounts of raw data into useful decision-support and analysis products, quickly and with significant reduction in manual manpower processing needs.

The Peregrine platform offers a complete operational picture of data points and video feeds across any data that is integrated into the platform. Data and video feeds can be displayed and explored through configurable maps, dashboards, reports, tables, link charts, and several search mediums.

The Peregrine platform can combine multiple data/video feeds for display on a video wall. Live data and video feeds can be displayed side-by-side in one or multiple views, and/or layered onto the same interface view. Peregrine can also stream real-time video feeds without duplicating or increasing media storage costs.

An example search of the same keyword expanded across multiple agencies data returned 976 results Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619

2.34 Visualizations and Reporting
The Peregrine platform provides a powerful suite of tools for the exploration, visualization, and reporting of data. These tools allow users to create dynamic data products and reports — such as interactive maps, network graphs, and dashboards — that automatically update as new data flows into the platform. APD users can smoothly move data across a single platform, viewing the same data in on a map, in a network, or on a dashboard without having to log into different systems or applications.

Peregrine’s platform generates various styles of printable reports typical for LE agencies including subject profiles, vehicle reports, spotting reports, intel reports, printable dossiers for any record type, printable dashboards, charts, maps, and user-generated analytical products such as slide-based presentations.

Peregrine’s Dashboarding and Charts applications enable users to build advanced visualizations including time-series comparisons, diagrams, and tabular summaries, backed by multiple underlying information sources that are accessible in one place. Dashboards can be configured to update in real-time or can be distributed as scheduled reports on a periodic cadence. Chart and dashboard visualizations are directly connected to all underlying data in the platform, empowering users to perform drill-down analysis from high-level statistics to the most granular information within the same interface.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Peregrine’s platform has a full investigative workspace that can be deployed for a variety of purposes. Data can be integrated from any application (dashboard, chart, map, network, or table) within a workspace. A workspace can be comprised of one or multiple interoperable applications organized as tabs in a single web browser window. A workspace can also be opened and manipulated in multiple browser windows at the same time.

Templated workspaces can be created by administrative users with a set of “out of the box” workspace tabs such as a blank map, a blank network graph, and a blank browser. Templated workspaces can be leveraged by other users to quickly create investigative workspaces or workspaces for any variety of operational purposes.

All applications within a workspace are backed by search functions that can retrieve entities from the entire corpus of data that is integrated into the platform across all LE agencies. Users can create an unlimited number of workspaces for their investigations, analyses, operations, or projects. Users can invite collaborators within and across multiple agencies to join a workspace and co-work in a real-time, web-based setting. Multiple collaborators can work in the same workspace at the same time while maintaining security controls such that each user can only see and access information in accordance with their permission settings.

2.35 Network and Link Analysis
Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Peregrine’s platform includes powerful knowledge graphs — a visual representation of connections between data like persons of interest and vehicles. That data can then be seamlessly represented geospatially as well, with all the fine-grained permissions to ensure appropriate access and usage while ensuring all legal, ethical, and regulatory boundaries are maintained. The platform’s knowledge graph aids in the discovery and visualization of connections between otherwise disconnected data. Peregrine’s platform also automatically extracts links from both structured and unstructured data, including handwritten documents, to illuminate connections between people, places, events, documents, and media data without requiring manual processing. For example, an address written in narrative form within a scanned document can be automatically linked to a person living at that address or to a vehicle registered there.

2.36 Entity Resolution / Merging Records
Fragmented records make it hard to find what you’re looking for. When an investigator opens a search, searches for a person, and sees 40 records, it’s hard to know which one will have the data they need so they have to open all of them to be sure. Similarly, the fragmentation makes it harder to find all records related to a single Person. Without entity resolution, there’s no way to see all “John Doe's” cases if there’s dozens of “Jon Doe's,” each with their own cases. Both problems are solved by Peregrine’s entity resolution system, which identifies similar records from different source systems and merges them into a single, unified record. This unified record retains full auditability and allows for the review of the original source system records.

Additionally, the system offers fine-grained configurability and permission controls to manage user access to resolved records. Peregrine uses advanced techniques to enable record resolution and allows agencies to define resolution criteria tailored to their specific needs.

Records can be merged by the system as part of the data integration pipelining process where multiple databases are integrated and transformed into a single set of modeled records.

Advanced techniques including deployment of machine learning models identify matched records can be leveraged to detect duplicates and merge them together when there is assurance of a match, eliminating significant manual labor. Entity resolution can also be conducted in userdriven manners by selecting and merging two or more entities into a single record within Peregrine’s front-end applications. For example, a user can select two person records in a network graph and choose to resolve them. Upon resolution, all field values from the separate records are collated into one master record, and all links from the separate records are linked to the newly resolved record.

2.37 Real-time Alerting
With all data centrally located, users can receive real-time notifications when events occur, evolve, or when new entities enter the system. Alerting is configurable in geographical contexts (e.g., example, a user can draw a polygon around a neighborhood and set an alert if particular types of activity occur within the defined area) or using links (e.g., a user can set an alert when persons meet a threshold for frequent offender status). Peregrine’s alerting technology can notify users or user groups via email, text, or push notification on a mobile device.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Peregrine’s platform notifies authorized users when new information is added to the system in a variety of manners. At the database level, authorized users can trace every integration of every record, and the insertion or expungement of records within the platform in real-time.

Within the platform’s user-facing applications, users can click on any Entity to review the entire timeline of additions, deletions, or modifications. Authorized users can set alerts on specific entities to be notified when new information is added to the entity, or when a new entity is linked to the entity. Authorized users are also able to configure advanced search criterion to be notified any time new information is added to the system that matches their criterion.

2.38 Trend Analysis
By centralizing data — and all associated metadata — from data systems, users can understand and surface trends over time. Through an intuitive interface, users can analyze how, e.g., calls for service or types of incidents vary by day of week and time of day. Peregrine supports robust search and query capabilities at the day of week and hour of day level, enabling users to conduct analysis over specific units, in specific shifts, at specific locations. As a result, organization can make more informed, data-backed resourcing decisions to meet mission outcomes more effectively.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619

3.1 Understanding of APD’s goals and objectives
The Alhambra Police Department (APD) seeks a single point of access to integrate, discover, view, and analyze data specifically from Spillman CAD, Spillman RMS, Flock ALPR, Vigilant ALPR, Axon Evidence.om and Laserfiche to serve as a key component in the Real Time Information Center (RTIC). Staff in the RTIC, such as investigators and analysts, need the ability to search multiple data sources simultaneously for subjects or objects of interest and quickly navigate through vast amounts of data. Next, they need to interpret and visualize findings as well as represent connections between data, such as persons of interest and vehicles. RTIC Staff and Patrol operations needs the ability to ensure universal awareness of key locations, assets, threats, and services, and then drive real-time collaboration, both for unplanned mutual aid events and planned major events. And finally, executive leadership needs real-time crime trend data and internal departmental data at their fingertips to inform resource deployment, operational decision making, and long-term strategy.

Peregrine’s capabilities are uniquely suited for APD’s requirements, as we have proven experience with integrating Spillman products, Flock ALPR, Vigilant ALPR, Axon Evidence.com and Laserfiche with other law enforcement customers across the country, supporting all the aforementioned workflows above.

Peregrine is currently supporting diverse law enforcement agencies across the country—from police departments to Sheriff’s offices, to state law enforcement agencies—in fulfilling on these same objectives and is deployed in RTIC’s across the country. Peregrine operates across 13 states, with more than 60 customers including southern California agencies such as LAPD, Redondo Beach PD, Glendale PD, Menifee PD, Orange County SO, Anaheim PD, Huntington Beach PD, Costa Mesa PD, Fullerton PD, Escondido PD and San Diego SO.

3.2 Approach for meeting APD’s goals
Peregrine will leverage pre-built connectors that will be leveraged to seamlessly and quickly integrate with Spillman CAD, Spillman RMS, Flock ALPR, Vigilant ALPR, Axon Evidence.com and Laserfiche to ensure this process is smooth and efficient.

Once integrated, the platform provides an intuitive user interface that will enable personnel to efficiently leverage data across a variety of use cases, including but not limited to:
• Agency-wide search and information retrieval
• Real-time situational awareness, alerting, and analysis • Crime and heat mapping
• Network analysis

3. Approach
Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 • Investigations
• Resource planning and optimization
• Customized and automated reporting, dashboarding, and requests for information • Form and template creation
• Transparency and community engagement
• Secure collaboration, information sharing, and messaging The Peregrine team has decades of experience building enterprise software alongside government and non-government entities. We have partnered closely with law enforcement agencies across the country to bring cutting-edge technologies to vital public servants while recognizing and respecting the critical security, privacy, and transparency principles that communities require from government agencies. Our team is primarily composed of world-class, Silicon Valley-based engineers (>50% of headcount) and is quickly expanding as we near 100 employees. Additionally, our professional implementation, training, and support teams have extensive experience working directly with officers, analysts, investigators, administrative personnel, executive staff, and senior leaders.

3.3 Delivery Schedule
Each Peregrine platform implementation consists of four steps to maximize success and impact at the outset of our partnership. These steps typically enable implementation and use within 90 days.*

MILESTONES DELIVERY DELIVERABLE

1. Kickoff and Scoping Week 2 1. Determine priority order of data integrations and user groups

2. Facilitate Peregrine team access to data
sources and initial users

3. Set up project team and steering
committee

2. Data Integration, Data Modeling, and
User Discovery
Month 1 1. Deploy the Peregrine platform

2. Ingest, integrate, transform, model, and
validate data sources

3. Configure permission controls

4. Introduce platform to the first set of users

5. Conduct 45-day steering committee
review

3. Real-time Workflows and Analytics Month 2 1. Initiate user training

2. Develop and implement user-specific
workflows

4. Operationalization and Next Steps Month 3 1. Continue collecting feedback and improve user workflows

2. Validate work based on actionable results

3. Identify next steps

4. Conduct 90-day steering committee
review (quarterly thereafter)
* Integration timelines provided are from date of access to relevant networks and data sources.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Peregrine will be the only firm engaged as part of this proposal.

Within Peregrine, there will be two key staff members who will coordinate work and communication between Peregrine and APD.

Peregrine’s Deployment Strategist (DS) assigned to APD will be the initial point of contact and source of communication. The DS will communicate and coordinate with IT stakeholders and operational stakeholders, assuring successful progress on the implementation plan including gaining data access, building data pipelines, designing data models, conducting Quality Assurance, scheduling training, and configuring the platform to meet the Success Criteria and the other needs of APD that arise.

After initial data is integrated, modeled, and configured, the Deployment Strategist with bring in Peregrine’s Training team to conduct in-person trainings as well as provide access to the ondemand learning management system.

After implementation is complete, Peregrine’s Customer Advocate (CA) will step in to the role as the primary source of communication and point of contact. The CA will be responsible for the continued pursuit of Success Criteria, coordinating further training, gathering and responding to feedback, and assuring the long-term success of the partnership.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619

4.1 Organization Chart
Organization chart of proposed team indicating the role each primary team member will fulfill; Peregrine’s implementation and training teams consist of software engineering, product development, human-centered design, user engagement, and training experts. While a deployment strategist or a customer advocate may be the lead of our work with Alhambra at any given time, there is a team of people behind them that will have the skills and context to step in to support the implementation and ongoing support should need be. The Peregrine implementation team will be ready provide continuous support and collaborate closely with APD to provide use case development, data modeling, data integration, training curriculums, use case/workflow development, and continuous support. This team is committed to ensure that the Peregrine platform is quickly deployed, securely configured, and adopted for its intended purpose and generates outsized value for APD personnel and stakeholders.

Peregrine will not be using any subcontractors for any and all work.

4. Team Organization
Robert Wheeler
(COO)
Aakash Pattabi
(Deployment Lead)
Paige Burley
(Training & Customer
Advocacy Lead)
Alhambra PD
Project Manager
Executive Support / Escalation Path
Primary Contact

4.2 Training Model
At Peregrine, we deliver a unique approach to training and user adoption that ensures everyone in the agency achieves maximum value from the platform. We begin every partnership with a crisp articulation of each customer’s goals, priorities, and outcomes they hope to achieve using Peregrine. We call these goals Success Criteria (SC).

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 All Success Criteria must:
• Be measurable;
• Articulate what value we’ll provide to our customers through tangible outcomes; and • Explain, tactically, how we will provide that value through our platform’s myriad capabilities.

Success criteria allow us to concentrate on the customer's top priorities and deliver customized training to meet the customer’s needs. Our various training programs include on-site classes, remote classes, on-site deskside sessions for individual users, scheduled webinars, in-field training, and various video and written content made available through a fully featured Learning Management System.

4.3 Statement of Qualifications
Aakash Pattabi is the Head of Implementation at Peregrine Technologies, where he leads a team of deployment strategists to implement the Peregrine Platform, build data integrations, configure software, and develop workflows side-by-side with end users for Law Enforcement and State & Local Government clients. Prior to joining Peregrine, Aakash was a consultant at the Boston Consulting Group where he supported Fortune 500 companies in building and launching software startups. He holds an MS in Computer Science specializing in Artificial Intelligence and a BA in Economics from Stanford University.

Aakash Pattabi
Deployment Lead
Fremont PD (CA) deployment
• Launched Peregrine’s deployment with Fremont PD starting in April of 2021. Went live over the summer of 2021, integrating data from CAD, RMS, CCTV Cameras, ALPR, and other enterprise data sources
• Developed patrol planning, Organized Retail Theft reporting, Intelligence Led Policing, and Real Time Information Center workflows with FPD
• Contact: Crime & Intelligence Analysis Manager Johanna Canaday ([email protected]) Orange County SD (CA) deployment
• Launched Peregrine’s deployment with the Orange County Sheriff’s Department in May of 2023. Went live in the fall of 2023, integrating data from CAD, RMS, ALPR, Evidence, Warrants, BOLOs, JMS, Personnel Records, and other enterprise data sources
• Developed litany of operational workflows across Real Time Operations Center, SAFE Bureau, Custody Command, and Field Operations Command, including novel way of normalizing and forecasting NIBRS offense trends for executive leadership • Contact: Technology Asst. Deputy Director Joe Giese ([email protected]) Relevant projects
Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Paige Burley is the Head of Training & Customer Advocacy at Peregrine Technologies where she creates training across all roles at law enforcement agencies, ensuring virtual or in-person options are available & focuses on specific law enforcement workflows. Before joining Peregrine, Paige was the Director of Training for Vigilant Technologies at Motorola Solutions, developing certified training for over 1,000 agencies across the country on ALPR. She came into police technologies after working as a regional crime analyst in Northern California, as well as real-time crime center analyst at Houston Police Department & Harris County Sheriff’s Office.

Paige Burley
Head of Training & Customer Advocacy
Huntington Beach PD (CA) Deployment
• Onboarding training completed in March 2024, continued support. • Trained 181 sworn/non-sworn over 15 sessions. Included Power User Training, Patrol Mobile App • Training, Investigator, & Command Staff training to ensure content was appliable & designed for each specific group.
• Aided in connecting HBPD to technical teams to usher in additional data sources, as well as help connect & integrate regional data from neighboring agencies. • Contact: Captain Oscar Garcia ([email protected])
Albuquerque PD (NM) Deployment
• Onboarding training completed in December 2022, continued support. • Trained 177 sworn/non-sworn over six sessions. Worked with ABQ PD to ensure their specific workflows (their version of Compstat, investigative uses, train the trainer) were brought through in Peregrine sessions, listening to their specific needs of the platform. • Usage is up 180% year over year, as well having weekly users consistently rising in 2024. • Contact: DC. Jon Griego, ([email protected])
Relevant projects
Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619

5. Cost Proposal

APPENDIX COST PROPOSAL
City of Alhambra
Real Time Data Visualization Platform Pricing Estimates Pricing Estimates, Hosted /
Software-as-a-Service

1. Software Licensing
Other than or in addition to annual subscription.

Not applicable

2. Third-Party Licensing (if applicable)
Discuss pricing for any recommended third-party
solutions.

Third Party API or data fees may apply*

3. Implementation
Training, user adoption, travel expenses,
initial installation, scoped data,
conversion, scoped integration, etc.
$0

4. Annual Subscription, 5 Years
Includes operating and maintenance, support,
data conversion, data integrations to meet project
objectives
Year One $93,000*
Year Two $93,000*
Year Three $93,000*
Year Four $93,000*
Year Five $93,000*

6. Total Five Years $465,000
*The annual fee per year, $93,000/yr, is subject to modification such that the total five year amount is no less than $465,000
This proposed fee schedule constitutes a firm offer for a 90-day period from the RFP due date.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 ATTEST:

Peregrine
Name: Rob Wheeler
Title: Chief Operating Officer
Based upon the scope outlined in RFP No. RFP2M24-21for a real time data visualization platform for Alhambra Police Department, Peregrine proposes a firm-fixed price software license fee of $93,000 per year. The initial implementation fee will be waived with a multi-year commitment. This license includes all ongoing support, data integration maintenance, workflow development, and user training to support the scope of this work. Peregrine will not charge for travel or other miscellaneous expenses. The total for years one through five shall not exceed $465,000 due to Peregrine for the scope of this project.

The contract shall run for a period of five years with payments due annually upon the contract anniversary. The initial payment shall be due next 30 days from receipt of invoice.

Docusign Envelope ID: 686C6055-E61D-4D5B-BBC3-09D6D6EA7F93 Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619 Exhibit C – Changes to Proposal
Changes to Peregrine’s Proposal for the City of
Gardena
Background: The City of Gardena, CA seeks to piggyback on the contract between the City of Alhambra, CA and Peregrine Technologies. The contract incorporates a Proposal, including statement of work, integrations, and pricing, that is not aligned to requirements for the City of Gardena. In order to align the proposal to the City of Gardena’s needs, the following changes are made:

1. Identification. All references to the City of Alhambra, Alhambra Police Department, and APD are changed to City of Gardena, Gardena Police Department, and GPD, respectively.

2. Integrations. All systems referenced for integration purposes are replaced with the following: Tiburon CAD, Mark43 RMS, Axon Evidence.com and IA Pro, Vigilant ALPR, and Veritone.

3. Pricing. Prices and price related information in the proposal are not relevant to the City of Gardena. The subscription price for the Peregrine platform for the City of Gardena, including and limited to the aforementioned integrations, is $91,000 annually. This price includes a one-time allowance of $3,000 for 3rd party API and/or data access fees.

Docusign Envelope ID: 023FFAC9-0701-4C00-95B2-27CD72F69619

City of Gardena
Gardena City Council Meeting

AGENDA REPORT SUMMARY
Agenda Item No. 15.C
Section: DEPARTMENTAL

ITEMS - POLICE
Meeting Date: January 14, 2025
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Notification of Eligibility for Funding in the Amount of $99,023 Under the Tobacco Grant Program Award for the 2024 - 2028 Grant Cycle COUNCIL ACTION REQUIRED:

Staff Recommendation: Accept Grant Award and Authorize Expenditures RECOMMENDATION AND STAFF SUMMARY:

Staff respectfully recommends that the City Council accept the $99,023 grant award from the U.S. Department of Justice, Division of Operations, for expenditures to be funded under the Tobacco Grant Program for the 2024 - 2028 grant cycle. Utilizing these funds, it is the intent of the Gardena Police Department to conduct minor decoy operations to ensure licensed retailers are not selling tobacco products to youth. Additionally, the department will conduct follow-up retail checks to ensure sustainability of the enforcement. A portion of the funding will also be used towards conducting local tobacco retail license inspections. These inspections will increase compliance among tobacco retailers as well as ensure they are adequately educated regarding tobacco related regulations. The Police Department seeks to reach out to the community through neighborhood watch meetings and community education workshops, to provide education on the dangers of tobacco use amongst our youth. This forum will provide a more collaborative environment where law enforcement can work with the community to address the issue of tobacco use among school aged youth.

FINANCIAL IMPACT/COST:

Tobacco Grant Program Award Amount: $99,023
ATTACHMENTS:

Gardena_PD_Summary_of_Award_24-25.pdf
APPROVED:
___________________________________
Clint Osorio, City Manager

Gardena City CouncilJanuary 14, 2025

Gardena City Council
January 14, 2025