Agenda packet — Gardena City Council, September 9, 2025 (part 3 of 3)

Jane Doe 3.50 165.00 577.50
Joe Doe 11.75 165.00 1,938.75
Mary 3.25 190.00 617.50
Hours Rate
Billed
Amount
Task 6 - Service Standards Update/Other Planning Support Brian Doe 1.50 165.00 247.50
Mary Doe 15.75 165.00 2,598.75
Jane Doe 0.50 165.00 82.50
Hours Rate
Billed
Amount
Task subtotal 17.75 2,928.75
Joe Doe
Task 4 - Document Production

8.50 165.00 1,402.50
Hours Rate
Billed
Amount
Task 2 - Performance Data Reporting
Professional Fees
Task 6 - Service Standards Update/Other Planning
Support
207,956.00 61,363.38 78,094.26 129,861.74 16,730.88
Task 5 - Service Change Implementation 197,336.00 197,145.87 197,145.87 190.13 0.00 Task 4 - Document Production 207,472.80 184,381.00 187,309.75 20,163.05 2,928.75 Task 3 - Service Costing & Forecasting 116,008.80 115,888.80 115,888.80 120.00 0.00 Task 2 - Performance Data Reporting 109,896.60 102,760.51 104,163.01 5,733.59 1,402.50 Task 1 - Project Managment 98,804.00 98,755.24 98,755.24 48.76 0.00 Total 937,474.20 760,294.80 781,356.93 156,117.27 21,062.13 Invoice Summary
Description
Contract
Amount
Prior
Billed
Total
Billed Remaining
Current
Billed
Transportation Management & Design, Inc.
2701 Loker Ave West, Ste #110
Carlsbad, CA 92010
(760) 476-9600
P.O. NUMBER: XXXXX
TERMS: NET 30
Professional services rendered through 06/30/2025
Planning
City of Gardena
Transportation Department
13999 S. Western Avenue
Gardena, CA 90249
Invoice number 1111-01
Date 07/07/2025
Project XXXX City of Gardena Comprehensive
Operational Analysis

** SAMPLE INVOICE **
Docusign Envelope ID: 851F8F41-D540-42A9-A68A-AEFD2D837C31 Date 07/07/2025
Invoice number 1111-01City of Gardena
Project XXXX City of Gardena Comprehensive Operational Analysis City of Gardena Invoice number 1111-01 Invoice date 07/07/2025

Page 2 of 2 ends

64.00 165.00 10,560.00

8.75 328.70 2,876.13
Beth Doe
Sam Smith
Jane Doe

1.00 161.00 161.00
Hours Rate
Billed
Amount
Task subtotal 92.25 16,730.88
Task 6 - Service Standards Update/Other Planning Support Professional Fees subtotal 118.50 21,062.13
Professional Fees
Invoice total 21,062.13
Docusign Envelope ID: 851F8F41-D540-42A9-A68A-AEFD2D837C31 /i255
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/i255
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October 14, 2020 Metro File #4290

Ms. China Langer
Transportation Management & Design, Inc.
2701 Loker Avenue West
Suite 110
Carlsbad, CA 92010-6637

Subject:

Small Business Enterprise Certification

Dear Ms. China Langer:

NAICS 541611: ADMINISTRATIVE MANAGEMENT AND GENERAL MANAGEMENT CONSULTING SERVICES NAICS 541320: LANDSCAPE ARCHITECTURAL SERVICES
NAICS 541614: PROCESS, PHYSICAL DISTRIBUTION, AND LOGISTICS CONSULTING SERVICES

Your SBE certification is valid for five years from the date of this letter and applies only for the above NAICS code(s). Any additions and revisions must be submitted to Metro for review and approval.

In order to ensure your continuing SBE status, you are required to submit an annual update along with supporting documentation. If no changes are noted, then your SBE status remains current. If there are changes, Metro will review to determine continued SBE eligibility. Please note, your SBE status remains in effect unless Metro notifies you otherwise.

After the five-year certification period, your entire file will be reviewed in order to ascertain continued SBE certification status. You will be notified of the pending SBE status review and any documentation updates necessary prior to the expiration date.

Also, should any changes occur that could affect your certification status prior to receipt of the annual update application, such as changes in your firm's name, business/mailing address, ownership, management or control, or failure to meet the applicable business size standards or personal net worth standard, please notify Metro immediately.

Metro reserves the right to withdraw this certification if at any time it is determined that it was knowingly obtained by false, misleading, or incorrect information. Your SBE certification is subject to review at any time. The firm thereby consents to the examination of its books, records, and documents by Metro.

Congratulations, and thank you for your interest in Metro's SBE Program. Should you have any questions, please contact us at (213) 922-2600.

For information on Metro contracting opportunities, please visit our website at www.metro.net.

Sincerely,

Shirley Wong
Principal Certification Officer
Diversity & Economic Opportunity Department
Docusign Envelope ID: 851F8F41-D540-42A9-A68A-AEFD2D837C31 Certification Type Status From To
SB(Micro) Approved 01/23/2024 01/31/2026
Printed on: 1/23/2024 10:45:17 AM
To verify most current certification status go to: https://www.caleprocure.ca.gov Oice of Small Business & DVBE Services
Certification ID: 41906
Legal Business Name:

TRANSPORTATION MANAGEMENT & DESIGN INC
Doing Business As (DBA) Name 1:

TRANSPORTATION MANAGEMENT & DESIGN INC
Doing Business As (DBA) Name 2:

Address:
2701 LOKER AVE W
110

CARLSBAD
CA 92010
Email Address:
[email protected]
Business Web Page:
www.tmdinc.net
Business Phone Number:
760/476-9600
Business Fax Number:

Business Types:

March 16, 2023 CUCP# 41199
Metro File #6046

Ms. Genoveva L. Arellano
Arellano Associates, LLC
5851 Pine Ave Suite A
Chino Hills, CA 91709

Subject:

Disadvantaged Business Enterprise Certification

Dear Ms. Genoveva L. Arellano:

We are pleased to advise you that after careful review of your application and supporting documentation, the Los Angeles County Metropolitan Transportation Authority (Metro) has determined that your firm meets the eligibility standards to be certified as a Disadvantaged Business Enterprise (DBE) as required under the U.S. Department of Transportation (U.S. DOT) Regulation 49 CFR Part 26, as amended. This certification will be recognized by all of the U.S. DOT recipients in California. Your firm will be listed in the California Unified Certification Program (CUCP) database of certified DBEs under the following specific area(s) of expertise that you have identified on the NAICS codes form of the application package:

NAICS 541820: PUBLIC RELATIONS AGENCIES
NAICS 541611: ADMINISTRATIVE MANAGEMENT AND GENERAL MANAGEMENT CONSULTING SERVICES NAICS 541613: MARKETING CONSULTING SERVICES

Your DBE certification applies only for the above code(s). You may review your firms information in the CUCP DBE database which can be accessed at the CUCP website at https://dot.ca.gov/programs/civil-rights/dbe-search. Any additions and revisions must be submitted to Metro for review and approval.

In order to ensure your continuing DBE status, you are required to submit an annual update along with supporting documentation. If no changes are noted, then your DBE status remains current. If there are changes, Metro will review to determine continued DBE eligibility. Please note, your DBE status remains in effect unless Metro notifies you otherwise.

Also, should any changes occur that could affect your certification status prior to receipt of the annual update, such as changes in your firm's name, business/mailing address, ownership, management or control, or failure to meet the applicable business size standards or personal net worth standard, please notify Metro immediately. Failure to submit forms and/or change of information will be deemed a failure to cooperate under Section 26.109 of the Regulations.

Metro reserves the right to withdraw this certification if at any time it is determined that it was knowingly obtained by false, misleading, or incorrect information. Your DBE certification is subject to review at any time. The firm thereby consents to the examination of its books, records and documents by Metro.

Congratulations, and thank you for your interest in the DBE program. Should you have any questions, please contact us at (213) 922-2600. For information on Metro contracting opportunities, please visit our website at www.metro.net.

Sincerely,

Docusign Envelope ID: 851F8F41-D540-42A9-A68A-AEFD2D837C31 Ramon Ortiz
Manager, Certification
Diversity & Economic Opportunity Department
Docusign Envelope ID: 851F8F41-D540-42A9-A68A-AEFD2D837C31

March 16, 2023 Metro File #6046

Ms. Genoveva L. Arellano
Arellano Associates, LLC
5851 Pine Ave Suite A
Chino Hills, CA 91709

Subject:

Small Business Enterprise Certification

Dear Ms. Genoveva L. Arellano:

NAICS 541820: PUBLIC RELATIONS AGENCIES
NAICS 541611: ADMINISTRATIVE MANAGEMENT AND GENERAL MANAGEMENT CONSULTING SERVICES NAICS 541613: MARKETING CONSULTING SERVICES

Congratulations, and thank you for your interest in Metro's SBE Program. Should you have any questions, please contact us at (213) 922-2600. For information on Metro contracting opportunities, please visit our website at www.metro.net.

Sincerely,

Ramon Ortiz
Manager, Certification
Diversity & Economic Opportunity Department
Docusign Envelope ID: 851F8F41-D540-42A9-A68A-AEFD2D837C31 Certification Type Status From To
SB(Micro) Approved 06/11/2025 06/30/2027
Printed on: 6/11/2025 3:18:38 PM
To verify most current certification status go to: https://www.caleprocure.ca.gov Office of Small Business & DVBE Services
Certification ID: 1751254
Legal Business Name:

Four Nines Technologies
Doing Business As (DBA) Name 1:

Doing Business As (DBA) Name 2:

Address:
101 MADERA DEL PRESIDIO DR

CORTE MADERA
CA 94925
Email Address:
[email protected]
Business Web Page:

Business Phone Number:
415/498-0050
Business Fax Number:

Business Types:

Service
Stay informed! KEEP YOUR CERTIFICATION PROFILE UPDATED! -LOG IN at
CaleProcure.CA.GOV
Questions?
Email: [email protected]
Call OSDS Main Number: 916-375-4940
707 3rd Street, 1-400, West Sacramento, CA 95605
6/11/25, 3:18 PM Supplier Proﬁle
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ADDENDUM NO. 1
RFP No. 2024-09

COMPREHENSIVE OPERATIONAL ANALYSIS
Issued May 14, 2025

The City Gardena issues this addendum before the proposals are due, to inform proposers of revisions to the Request for Proposals (RFP) package and is hereby made a part of the RFP documents. The following changes, additions, and/or clarifications shall be made to the requirements for the above -mentioned project. In case of a conflict between the original RFP package and this Addendum, this Addendum shall govern. All requirements contained in the RFP package shall apply to this Addendum, and the general character of the project called for in this Addendum shall be the same as originally set forth in the applicable portions of the RFP documents, unless otherwise specified under this Addendum. All incidental work necessitated by this Addendum, as required to complete the project, shall be included in the RFP, although not specifically mentioned in this addendum. The balance of the RFP documents shall remain unchanged.

The proposer shall acknowledge receipt of this Addendum on Form B (“Transmittal Letter Form”) and Form D (“Addendum Acknowledgement”) as part of their proposal.

MODIFICATIONS TO RFP 2024-09 COMPREHENSIVE OPERATIONAL ANALYSIS

GTrans has revised and uploaded a new version of RFP #2024-09 “Comprehensive Operational Analysis” on PlanetBids’ “Documents” tab. Prospective bidders shall reference the updated version of the RFP, uploaded on May 14, 2025. The updated version supersedes and replaces the following sections in their entirety:
• “Invitation for Request for Proposals” on page 2 of the RFP. • Section I (L) “DBE Participation” on page 7 of the RFP. • Section III (F)(2) “Insurance” on page 18 of the RFP.

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ADDENDUM NO. 2
RFP No. 2024-09

COMPREHENSIVE OPERATIONAL ANALYSIS
Issued June 2, 2025

This addendum includes modifications, clarifications and answers to questions received by GTrans beginning May 9, 2025 to May 22, 2025.

The proposer shall acknowledge receipt of this Addendum on Form B (“Transmittal Letter Form”) and Form D “Addendum Acknowledgement” as part of their proposal.

MODIFICATIONS TO RFP 2024-09 COMPREHENSIVE OPERATIONAL ANALYSIS

1. The deadline for Proposers to submit their proposals via PlanetBids will be extended to Monday, June 16, 2025 at 3:00 p.m. PDT.

2. GTrans adds the following language under Section I “General Information” on page 8 of the RFP:

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O. Invoicing and Payment
Payment shall be made upon receipt and approval of invoices for services rendered.

For payment to be made, Contractor’s invoice must include date(s) of service, an itemization as to the services rendered on each date, and any direct and/or subcontract costs incurred. Invoice must be submitted on an official letterhead with GTrans’ PO number as well as Contractor’s name, address and telephone number referenced. Failure to follow the above requirements may result in delay of payment.

Contractor shall include an invoice sample for GTrans’ review as Form H.

This shall be a time and materials contract with a total not to exceed amount.

Contractor shall be responsible for maintaining and keeping track of hours charged per task and per job title. Contractor shall ensure that the invoicing hours and dollars do not exceed the proposed hours and dollars in each section/task of their Cost Proposal Form (Attachment A).

Payment shall be made within forty -five (45) days following receipt of acceptable invoice format. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

3. GTrans replaces Form H, “Payment Milestone Schedule,” with new Form H, “Sample Invoice” in its entirety. New Form H “Sample Invoice” is attached to this addendum and will be in effect immediately.

4. GTrans redacts and adds the following language under Form A in red:

DESCRIPTION REQUIRED FORMS

REFERENCE LETTER
PROPOSER’S

INITIALS

8. Payment Milestone Schedule
Sample Invoice FORM H

CLARIFICATIONS TO RFP 2024-09 COMPREHENSIVE OPERATIONAL ANALYSIS

Q1: To fully demonstrate our firm qualifications, can our proposal feature projects completed by our project manager or proposed team members at previous firms? A1: Proposer is still required to meet the project quantity criteria within its current firm.

Q2: If a respondent has requested modifications or clarifications to the Sample Agreement provided, should we include the proposed modified language within our proposal response, or can the agreement language be negotiated upon selection? A2: Proposers shall include all requested modifications to the Sample Agreement in their proposal response.

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Q3: Does a public engagement effort need to collect input from communities outside the City of Gardena? Are you expecting that community meetings be held in other jurisdictions within GT’s service area?
A3: Public engagement should capture the overall input from individuals throughout GTrans’ entire service area, not just the City of Gardena. Community meetings can be held within the City as well as cities within the service area, and these engagements shall be promoted to all service patrons.

Q4: Page 12, Item 9 says that "hourly rates shall be fully loaded including travel and other indirect costs.” Does the consultant need to include travel and other indirect costs in the fully loaded hours, and not list separately in the costing spreadsheet? A4: Proposers shall include travel, such as per diems and administrative overhead costs, when calculating their fully loaded hours. However, direct costs, such as airfare and lodging, shall be itemized separately in Attachment A “Cost Proposal Form” under “Travel Costs” and “Indirect Costs” sections.

Q5: Page 30, Form H. "Contractor shall submit a proposed payment milestone schedule based on progress and achieving significant milestones throughout the project." Can the consultant propose a standard monthly invoice and progress report? A5: Please see modifications #2, #3, and #4 above in this addendum for updated RFP language regarding invoicing and payment.

Q6: Page 35, Task 1. "The schedule must account for a minimum of 8 project team meetings within a 6-month project timeline." Are you looking to complete the project in 6 months from NTP? Can you clarify the timeline for completion of the project? A6: GTrans aims to complete the project within six months, with the objective of finalizing the draft by the end of the 2025 calendar year to facilitate service changes in 2026. While the timeline may be adjusted as needed, proposals should be based on a six-month schedule.

Q7: Page 35, Task 2. "The Contractor shall be responsible for collection of data, and for obtaining and training personnel necessary to conduct the ride -check." Is a ridecheck required? Does GT have AVL and APC data for its system that can be used for the analysis, instead of conducting a manual ridecheck effort?
A7: GTrans currently possesses AVL and APC data sufficient for most data collection needs.

However, if manual ridechecks are required, the Contractor will be responsible for providing personnel to conduct them, as noted on Page 35, Task 2.

Q8: Page 41, Task 8. What is the Line G that is listed in the last bullet? Docusign Envelope ID: 851F8F41-D540-42A9-A68A-AEFD2D837C31 R F P 2 0 2 4 - 0 9 A d d e n d u m # 2 P a g e | 4

A8: Line G is GTrans’ summer service to Manhattan Beach that typically runs from June through the end of August.

Q9: Are GTrans buses equipped with automated passenger counters (APCs)? If not, does GTrans collect and track stop-level ridership data is some other way? A9: GTrans fixed route buses are equipped with APCs.

Q10: Can Gardena clarify what work examples / sample reports they specifically would like to see in the Reporting and Report Samples section of the proposal. Considering file size limits, and how would Gardena like us to provide these samples. Would links in the proposal suffice?
A10: GTrans is open to reviewing samples from prior projects completed by the Proposer .

Samples can be provided as attachments or as links within the proposal.

Q11: We understand that standard file size of 10 MB, proposers are able to upload to PlanetBids. But considering Gardena wants multiple work product samples and sample reports (which can be quite large), what is Gardena’s max file size that can be uploaded into PlanetBids?
A11: Per PlanetBids, their standard upload file size is approximately 150 MB. If uploading a bigger sized file, Proposers can contact PlanetBids support team directly to increase the file upload size.

Q12: Relevant Project References: Do all 5 relevant projects included as references need to be complete?
A12: Yes, all relevant projects included as references need to be complete.

Q13: Subcontractors’ References: Do subcontractors also need to submit 5 relevant project references?
A13: Proposers (prime contractors) are required to submit five relevant project references. While subcontractors are not required to submit references, Proposers will be held fully responsible for the performance and quality of any subcontracted work.

Q14: Attachment A: Cost Excel File: We need more columns for staff. Can Gardena please provide proposers with an unlocked excel template so more columns can be added and the titles can be readable?
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A14: GTrans is including “Attachment A – Cost Proposal Form (unlocked)” as part of this addendum. Proposers may use this version when submitting Attachment A with their proposals.

However, Proposers are responsible to ensure that all information, including subtotals, task totals, and grand total cost , are correctly addressed and included . Failure to do so may result in elimination from proposal evaluation.

Q15: Cost File PDF: In Gardena’s planetbids portal, there is a space for proposers to upload a Cost File - PDF. Can Gardena please clarify what they would like to be uploaded here? In addition to the Attachment A: Excel File, should proposer’s also convert that same Excel File to PDF and submit?
A15: Yes, Proposers shall submit two versions of Attachment A, “Cost Proposal Form”: 1) Excel file, and 2) PDF conversion of the Excel file.

Q16: Page 19 of the RFQ; "3. Business License: Shall be required to obtain and maintain a current business license from the place of operation." Do we need a City of Gardena business license if we are not located in the City of Gardena? Or can we supply a copy of our business license for the city we are located in?
A16: City of Gardena business license is required as Gardena will be the place of operation.

Q17: Forms: Can Gardena please specify which forms need to be completed by subconsultants?
A17: All required forms in Section IV are to be completed by the Proposer (prime contractor).

Subcontractors do not need to complete any forms.

Q18: Project Schedule: Can Gardena clarify the expected timeline for this project? Task 1 makes reference to 8 project meetings that take place within a 6 -month timeline. Is the overall project timeline 6 months
A18: Please refer to Q6.

Q19: Scope of Work: Regarding the requirement for nine community meetings, would the City be open to converting some of these into targeted key stakeholder meetings, or is the expectation to adhere strictly to hosting nine public-facing community meetings? A19: Public facing community meetings may include a combination of public -facing and key stakeholder meetings. The final distribution of meetings will be at the discretion of GTrans.

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Q20: Task 2 mentions "The Contractor shall be responsible for collection of data, and for obtaining and training personnel necessary to conduct the ride-check." Does GTrans have APC (stop level ridership by route, stop, and all trips) and or/AVL data available for this study?
A20: Please refer to Q7.

Q21: Are subconsultants also required to provide a minimum of five projects completed within the last ten years?
A21: Please refer to Q13.

Q22: Do subconsultants need to fill out any of the Section IV Required Forms? A22: Please refer to Q17.

Q23: Does the City of Gardena have a desired timeframe for the successful proposer to fully complete the project?
A23: Please refer to Q6.

Q24: Does the City of Gardena have a desired range of cost associated with this project? A24: The City of Gardena is unable to disclose any cost or budget information related to the project.

Q25: Could the City of Gardena provide any additional ridership metrics beyond RFP page 5 of 43 for the Fixed Route and Microtransit programs for the prospective contractors to consider during the RFP response?
A25: GTrans’ metrics will be provided to the awarded Contractor. Should Proposers need any preliminary information, they may access GTrans’ public information such as the NTD Transit Agency Profiles.

Q26: What is the budget for the COA?
A26: Please refer to Q24.

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Q27: Does G -Trans have data to support the Route Level Analysis and schedule adherence?
A27: Please refer to Q7.

Q28: Is all of your fixed route service to be assessed solely on the basis of a goal of ridership? This could cause service reductions in low-ridership areas and expansions in high-ridership areas. Or is the ridership goal being balanced against other goals, such as maximizing the number of people with some access to service? O r is this question one that needs to be resolved within the project?
A28: While ridership is a significant component of this assessment, it is not the sole focus. GTrans seeks to improve overall service through insights gained from the Comprehensive Operational Analysis; therefore, this objective must be addressed as part of the project.

Q29: It's not entirely clear how many network design scenarios must be designed and analyzed. Under Task 8, you describe deliverables "Phase 1 (1 -3 years), Phase 2 (3 -5 years), Phase 3 (5 -7 years)" and "Service plans for each time frame to include varying budget scenarios (e.g., ±0%, ±5%, ±10%)." Are these two items referring to the same three scenarios? Or are you seeking a matrix of scenarios looking at different budget points in different years?
A29: GTrans is looking at the same three scenarios of Phase 1, 2 and 3 with different budget points.

Q30: Please clarify the geographical boundaries of the study area, since the network extends far beyond the City of Gardena but is also intertwined with services of other operators. What geographic area do you consider to be your voters and your market? A30: The project’s study area corresponds to the service area covered by GTrans.

Q31: What role do you expect adjacent transit agencies to play in this project? A31: Depending on the study’s results, GTrans may collaborate with surrounding agencies.

However, GTrans remains focused on changes and impacts within its own service area and recognizes that neighboring agencies may have different priorities. Nonetheless, GTrans hopes the study will contribute to improved service reliability for customers, regardless of each transit agency’s level of participation.

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Q32: Scope of Work: Regarding the requirement for nine community meetings, would the City be open to converting some of these into targeted key stakeholder meetings, or is the expectation to adhere strictly to hosting nine public-facing community meetings? A32: Refer to Q19.

***AS A REMINDER, THE DEADLINE TO SUBMIT PROPOSALS TO THIS RFP IS JUNE 16, 2025 AT 3:00 PM PST VIA PLANETBIDS.***

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Gardena City CouncilSeptember 9, 2025

Gardena City Council
September 9, 2025